HomeMy WebLinkAboutContractAGREEMENT FOR EQUITY AND INCLUSION PROGRAM SERVICES
THIS AGREEMENT, dated for reference purposes only as March 11, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Benita R. Horn & Associates
(“Consultant”), a sole proprietorship. The City and the Consultant are referred to collectively in
this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective
as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide all labor necessary to perform all work as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.” Exhibit A includes terms for reimbursable expenses, and
reporting requirements.
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Workconsisting of additions, deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in ExhibitAor as otherwise mutually
agreed by the Parties.
3. Time of Performance:Consultant shall commence performance of the Agreement on
April 1, 2022 pursuant to the schedule(s) set forth in Exhibit A. All Work shall be
performed by no later than March 31, 2023.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed one hundred seventy five thousand dollars
($175,000.00), plus any applicable state and local sales taxes. Compensation shall be
paid at a flat rate of fourteen thousand two hundred fifty dollars ($14,250.00) per
month, plus up to four thousand dollars ($4,000.00) total additional reimburseable
expenses according to the terms in Exhibit A of this Agreement.
B. Rate. The Consultant agrees that monthly rate charged by it for its Work shall remain
the same throughout the term of this Agreement, unless otherwise agreed to in
writing.
C. Taxes. Except as specifically provided herein, the Consultant shall be solely
responsible for payment of any taxes imposed as a result of the performance and
payment of this Agreement.
CAG-22-088
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D. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Workisperformed, the Consultant shall submit a voucher or invoice in aform
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work. The Consultant shall also submit a final
bill upon completion of all Work. Payment shall be made by the City for Work
performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Consultant’s
performance does not meet the requirements of this Agreement, the Consultant will
correct or modify its performance to comply with the Agreement. The City may
withhold payment for work that does not meet the requirements of this Agreement.
E. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
F. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
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during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
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have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
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Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Preeti Shridhar
Administrator
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6569
pshridhar@rentonwa.gov
CONSULTANT
Benita Horn
Consultant
18643 109th Avenue SE
Renton, WA 98055
Phone: (425) 277-2087
bhorn@rentonwa.gov
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
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for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
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B. General Administration and Management. The City’s project manager is Preeti
Shridhar, Equity, Housing, and Human Services Administrator. In providing Work,
Consultant shall coordinate with the City’s contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
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Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Benita Horn
Consultant
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Senior Assistant City Attorney
Contract Template Updated 5/21/2021: amended 03.11.2022 (Ref #1888)
(approved via email from Patrice Kent on 3/11/2022)
03/30/2022
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EXHIBIT A
Renton Equity and Inclusion Scope of Work
April 1, 2022 through March 31, 2023
A. Purpose:
This Scope of Work supports the City of Renton (City) Business Plan for 2022-2027, specifically
the Goal to “build[] an inclusive informed and hate-free city with equitable outcomes for all in
support of social, economic, and racial justice.” The Consultant advises municipal and corporate
entities on issues of Diversity, Equity, and Inclusion.
The intent of this broad scope is to: establish inter-departmental and City-wide structures and
organizational development in support of inclusive government; to provide technical advice on
programmatic development for the newly establish Equity, Housing, and Human Services
department; develop and strengthen access to, and effective communications with, City
operations by historically marginalized City residents.
B. Time, Location, Resources:
The focus areas noted below are anticipated to require an average of thirty (30) hours per week
from the Consultant team. In consideration of the City-wide integration, a work area will be
made available on a first-come basis for Consultant(s) working with the EHHS in City Hall.
Additional resources, including a City-identified telephone numbers and/or email address, may
be made available to the Consultant for responsiveness to public records and planning needs as
well as for programmatic succession requirements. Nothing in this section should be construed
to limit the behavioral, financial or other relationship consideration of the Consultant as an
independent contractor.
C. Reimbursable Expenses:
Reimburseable expenses may be approved, in writing and in advance, for travel or conference
costs by the Consultant to represent or for the interests of the City. To the extent
reimburseable expenses are considered “travel expenses”, reimbursement not exceed
requirements under the City’s Travel Expense and Reimbursement Policy # 210-01 (available for
review on the City’s website here:
https://edocs.rentonwa.gov/Documents/DocView.aspx?id=777069&dbid=0&repo=CityofRento
n&searchid=ffcd91eb-4c42-428f-a3a9-6bfad0cef40c ).
D. Monthly Progress Reports:
The Consultant shall provide a monthly progress report on the work performed supporting the
focus areas outlined in the Equity/Inculsion Work Focus Areas below.
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E. Equity/Inclusion Work Focus Areas:
I. Equity, Housing and Human Services (EHHS) Department Development and
Organizational Effectiveness
a. Provide technical assistance to the EHHS Administrator, or her designee(s), in the
integration and implementation of equity and inclusion endeavors throughout
the department.
b. Advise onboarding and development of a Community Outreach Coordinator to
align with and meet organizational needs as developed in support of this
Agreement.
c. Advise the development of a department-wide strategic plan for equitable
outcomes for City residents.
d. Provide technical assistance to the EHHS Administrator and division managers as
needed in establishing and implementing the equity and inclusion goals of the
department and respective divisions, including:
i. Recommend and support the development of community collaborations
and partnerships in the area of human services for Renton residents;
ii. Identify networking opportunities to explore human service opportunities
with providers and facilitate relationship development among them;
iii. Provide additional technical expertise for the Human Services Equity and
Community Needs Assessment and Human Services Plan.
e. Recommend funding priorities for the department that arise under the
organization structure developed under this Agreement.
f. Support the use of the Renton Equity Lens in decision-making on policies,
practices, programs, and funding.
II. Support the Planning and Integration of Effective, Sustainable Approaches that
Support Equitable Outcomes
a. Provide education and technical expertise regarding policies, management, and
decision making processes to reflect inclusive leadership.
b. Provide technical expertise for EHHS to maintain ongoing interdepartmental
dialogue, and document Diversity, Equity, and Inclusion (DEI) efforts for
evaluating outcomes, identifying areas for improvement, determining future
programs, and assessing contributions toward Business Plan goals and strategies
in accordance with the organizational structure developed under this
Agreement.
c. Provide technical assistance needed to meet Administrators’ Equity-related
priority goals.
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d. Provide technical expertise, in support of a team approach to establish the
metrics and reporting systems required to measure the city’s collective progress
in key areas.
e. Recommend measurable outcomes for Renton Results for use and discussion
with City staff.
III. Renton Equity Commission
a. Provide training and technical assistance to members of the Renton Equity
Commission on:
i. Use of the Renton Equity Lens,
ii. Annual report to City Council, and
iii. Meetings with members of the public as required by Renton Equity
Commission requests from City staff or elected officials.
b. Provide technical expertise to Renton Equity Commission in the development of
their Mission, Vision and Bylaws within the scope of equity and inclusion.
c. Advise Renton Equity Commission of a process to self-evaluate the impact of
their recommendation on advancing equity and resolving inequities.
d. Coordinate with City staff to provide technical assistance as needed for the
analysis of city policies, programs, services, and procedures on which they are
tasked to conduct an analysis and make recommendations.
IV. Enhance and Strengthen Community Access and Partnerships to Promote Ongoing
Resident Involvement with the City
a. Provide technical expertise in support of City staff to recommend a model for
community outreach and engagement to fulfill City Council commitments in
support of racial equity, including as outlined in 2020’s Resolution 4414.
i. Advise regarding effective outreach models in other jurisdictions; and
ii. Assist in developing an outreach model for Renton.
b. Provide technical expertise to support city-wide ongoing community forums to
engage all communities, especially those that have been historically
marginalized. This is intended to strengthen two-way communications between
community-specific groups and the City, and may include facilitation of events
between City staff and residents at a variety of locations in the community.
c. Provide technical expertise to the Mayor’s Inclusion Task Force policy advisory
group to strengthen and update their purpose and structure in support of the
2022-2027 Business Plan.
d. Assist to coordinate interactions between various community-specific groups
(e.g. Renton African American Pastoral Group, Latino Community Forum, and
Vietnamese/Chinese Forum) and the City departments with which they interact
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as needed to address unique areas of mutual concern or interest. Such
coordination may include:
i. Scheduling or facilitation of meetings,
ii. Documentation of meetings or work plans
iii. Evaluation or work plan outcomes
e. Provide technical support to connect staff with racial equity experts, community
leaders, and those with lived experience to inform the city’s work.
f. Provide technical support in building and strengthening relationships with
community groups, business organizations, elected officials, and other key allies
to establish the city as a trusted partner in the effort to build an equitable future.
V. Renton Equity Lens and Integration of Citywide Effective, Sustainable Approaches that
Support Equitable Outcomes
a. Advise the EHHS Administrator on scheduling regular check-ins with
Administrators to support identification of priority areas, projects, and decisions
in which to use the Renton Equity Lens.
b. Provide ongoing workshops and technical assistance on using the Renton Equity
Lens for staff, boards, commissions, committees, City Council, and city
leadership.
c. Provide technical expertise to create a partnership with the Executive Services
Department to institutionalize and expand the current Renton 101 Inclusion
workshops to provide staff with tools and skills in areas such as:
i. Strategies to achieve equitable outcomes.
ii. Facilitating ongoing community forums throughout the city.
iii. Removal of implicit bias from decision-making.
iv. Enhanced use of the Renton Equity Lens.
v. Examination of strategies to eradicate disparities for residents.
vi. Engagements of those historically marginalized.
vii. Integration of anti-racism approaches into daily work.
viii. Annual training on Language Line, Interpretation and Translation.
d. Advise the Human Resources/Risk Management Department regarding inclusion
workshops provided outside that provided by the City.
e. Provide technical expertise to the Executive Services Department to provide
support as needed to the Human Resources/Risk Management Department to
support alignment of the Renton Business Plan, Performance Evaluation Plan,
Renton Results, and the daily work of city staff.
f. Provide technical expertise to the Finance Department as they develop equitable
access to city contracts and vendor opportunities to small, women-owned,
minority-owned, and disadvantaged contractors and vendors.
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VI. Support Partnerships Between the City of Renton and External Stakeholders that
Strengthen Understanding and Engagement in Ways that Systemically Embed
Inclusion
a. Advise and provide technical expertise to strengthen current partnerships with
external stakeholders and development of new partnership opportunities that
support mutual goals of Inclusion.
b. Provide input and representation advice to the City on collaboration with
Government Alliance on Race and Equity (GARE), Governing for Racial Equity and
Inclusion (GREI), and Association of Washington Cities (AWC) Equity Roundtable
to expand tools and strategies to advance inclusion and equity in Renton
including the development of relevant metrics that mark the progress of
Inclusion both internally and to the community.
c. Provide input and representation advice to the City on involvement of the city in
GARE programs, workshops, and events.
d. Provide input and representation advice to the City on partnerships and resource
exchange with Renton Technical College, the Renton School District, Renton
Chamber, and other key stakeholders in support of equitable outcomes for
residents.
VII.Support Promotion of Understanding and Appreciation of Our Diversity Through
Celebrations, Educational Forums and Festivals
a. Provide technical expertise and advice to the EHHS Administrator, Parks &
Recreation Department, and Mayor’s Inclusion Task Force as needed to support
planning and implementation of the 2022 Renton Multicultural Festival in
partnership with the Community and Economic Development Department and
Renton businesses.
b. Provide technical expertise in support of participation in events, recognitions,
and proclamations that acknowledge the diversity Renton residents.
VIII. Other
a. Promote understanding of the Renton Business Plan as the overarching Inclusion
Road Map for the city.
b. Recommend establishing means to gather information on current programs and
activities that support the overall Inclusion goal and methods to assess and
document Inclusion progress.
c. Support building capacity within the city to enhance and sustain inclusion
outcomes.
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d. Recommend publishing meeting notes and support coordination of events,
meetings, etc.
e. Support documentation and publishing reports on various events and activities.
f. Support development of presentations as needed to inform Mayor,
Administrators, City Council, city staff, and community organizations on progress
on goal of Inclusion.