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Home My WebLink About11/08/2016 - Minutes City of Renton - Board of Park Commissioners Meeting Minutes November 8, 2016 - City Hall – 7th floor, #726 1. CALL TO ORDER In Attendance: Members: Troy Wigestrand, Cynthia Burns, Al Dieckman, Larry Reymann, Tim Searing, and Marlene Winter, and Avni Mungra. City Staff: Kelly Beymer, Leslie Betlach, Cailín Hunsaker, and Roberta Graver Chair, Troy Wigestrand, called the meeting to order at 4:30 p.m. Roll call was taken. All board commissioners present. 2. APPROVAL OF MINUTES Larry Reymann made a motion to approve the October 11, 2016 minutes; Al Dieckman seconded. All were in favor; motion carried; the minutes were approved. 3. APPROVAL OF AGENDA Marlene Winter made a motion, seconded by Larry Reymann to approve the agenda as presented. All were in favor; motion carried; the agenda was approved. 4. ORAL COMMUNICATIONS / PUBLIC COMMENTS None. 5. BOARD COMMUNICATION Benson Hill Plan Advisory Board— They had a meeting on October 20th, reviewed public comments and goals of the committee. Their goals include ‘to create recreation opportunities with emphasis on youth and maintain current opportunities that they already have; focus on safety, homelessness, and a sense of community pride. The next meeting they will prioritize their goals. City Center Plan—“Civic Core” project is led by Community & Economic Development. MIG/ SvR Design Company was hired to consult on the improvements in downtown and do more data collection. There will be an Open House in January for community input. Student Report —The high schools are now into Winter Sports and there’s lots of volunteer opportunities: road clean up, holiday dinners, in addition to the monthly park clean ups with the National Honor Society, blood drive and caroling at a nursing home and in the neighborhoods. Other — Al Dieckman shared that the temporary fence at Cascade Court is down. Kelly clarified that the Renton Housing Authority is responsible for that. Marlene Winter shared how thankful she is for the Honey Creek Trail clean up. Troy Wigestrand restated his recommendation of the Community Emergency Response Team class. 6. CITY COUNCIL COMMUNICATION None 7. DISCUSSION / ACTION ITEMS Community Services Budget Presentation - Kelly shared the budget presentation that she presented at the October 21, 2016 Committee of the Whole. Troy suggests that the Park Board members review the Golf and City of Renton - Park Board Minutes September 13, 2016 Page 2 of 2 11.8.16pb mins Recreation Fee Increase Requests, and also the Golf Cart and Driving Range increases. Marlene suggested that Michael Kirk give a presentation on the Fire Station construction. Kelly said that it would be more informational later in the design/construction process and that we could send the board members the Capital Improvement spreadsheet for a reference. Troy would like to see what the fee increases are in relation to the last budget cycle. 8. ADMINISTRATOR’S REPORT Membership Process- Kelly said that there are five applications on files and that she will check with the mayor as to the process the board will follow in selecting a new board member. Updates-The City Employee Satisfaction Survey will be initiated in the spring. 9. OLD BUSINESS – none 10. CORRESPONDENCE- none 11. INFORMATION  Upcoming event flyers were passed out. ADJOURNMENT A motion was made by Cynthia Burns and seconded by Tim Searing to adjourn the meeting at 6:02 pm. All were in favor, motion carried, meeting adjourned. Signature AGENDA Wheelchair Accessible. American Sign Language (ASL) interpreter available upon request. For this or other assistance, please call 48 hours in advance: 711 (TDD) or 425-430-6600 (voice). City of Renton Board of Park Commissioners Meeting Tuesday, November 8, 2016, 4:30 pm At Renton City Hall, 1055 S. Grady Way, Renton, 7th Floor, Room 726 1. Call to Order of Regular Meeting 2. Approval of Agenda 3. Approval of Minutes a. Approval of October 11, 2016 minutes 4. Oral Communications/Public Comments a. Note: Five-minute limit per person; maximum of three persons permitted to speak to each side of any one topic. 5. Board Communication a. Benson Hill Community Plan Advisory Board – Cynthia Burns b. City Center Plan – Michael O’Donin c. Student Report – Avni Mungra d. Board Membership e. Other 6. City Council Communication a. Updates & Budget Presentation 7. Discussion/Action Items a. Membership Process 8. Administrator’s Report a. Updates & City Staff Survey 9. Old Business 10. Information a. Parks/Recreation/ Neighborhood Events 11. Adjournment Board Members: Troy Wigestrand, Chair Cynthia Burns, Previous Chair Al Dieckman Avni Mungra, student Michael O’Donin Larry Reymann Tim Searing Marlene Winter City Staff Contacts: Kelly Beymer 425-430-6617 kbeymer@rentonwa.gov Roberta Graver 425-430-6604 rgraver@rentonwa.gov Next Meetings: December 6, 2016 City of Renton Park Board Agenda November 8, 2016 Page 2 of 2 Wheelchair Accessible. American Sign Language (ASL) interpreter available upon request. For this or other assistance, please call 48 hours in advance: 711 (TDD) or 425-430-6600 (voice). 2016 Goals April 12th Highlands Library(if available), Urban Forestry Updates, Special Populations May 10th Transportation Update June 14th Golf Course Operations, CED Projects Update, Volunteer Update, July No meeting, enjoy Renton River Days August TBD No Meeting September 13th Sunset Neighborhood Park Update October 11th Tour Renton Parks, Cascade /Tiffany Park Connections November 8th All Trail Connections, NRE/REC Season Wrap Ups December 6th Holiday Party at the Renton Museum Community Services Department 2017-2018 BUDGET See Department details starting on page 3-55 of the Preliminary Budget Document REF Pages 3-55 to 3-81 Promote and support a more livable Renton community by providing recreation, museum, human services programs, neighborhood and special events opportunities, golf course and modern parks and facilities, and undisturbed natural areas. Mission 3 3 ADMINISTRATOR Kelly Beymer 94.5 FTEs Facilities Michael Kirk 26 FTEs Facilities Maintenance Leased City Properties Capital Investment Projects Human Services Karen Bergsvik 4.33 FTEs Housing Repair Assistance Program Community Development Block Grant (CDBG) Human Services Advisory Committee Neighborhoods, Resources, and Events Vacant 5.83 FTEs Neighborhood Program Farmer’s Market Special Events Committee Renton River Days Board Renton Sister City Association Parks and Golf Course Cailin Hunsaker 35 FTEs Parks Maintenance Golf Course Capital Investment Projects Parks Planning and Natural Resources Leslie Betlach 4 FTEs Urban Forestry and Natural Resources Planning, Acquisition, and Development Capital Investment Projects Recreation Maryjane Van Cleave 16.34 FTEs Recreation Services Renton Community Center Renton Senior Center Senior Advisory Board Renton History Museum Elizabeth Stewart 1 FTE Renton Historical Society Board Administrative Support 1 FTE Parks Commission Library Board See budget document on page 3-55 for complete organizational chart 4 Proposed Budget by City Service Area select measurements from a variety of Program’s within the Community Services Department The Community Services Department operates thirty programs, the majority of which are within the Livable Community CSA. See the Renton Results Section of the Budget Document for a full listing of program measures. 5 Department Performance Measures City Service Area Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results Representative Government Value of volunteer service $ 1,368,412 $ 1,423,321 $ 1,229,458 $ 1,274,168 Daily Attendance at Senior Center 222 261 219 401 Maintain or increase the number of officially recognized neighborhoods/ associations participating in the program.69 69 70 74 Number of Museum visitors and people served by outreach 5,199 4,671 5,571 5,887 Renton Community Center customers rate their experience and satisfaction as Good to Excellent new 2013 91%94%89% Henry Moses Aquatics Center customers rate their experience and satisfaction as Good to Excellent 99%99%96%97% Overall customer satisfaction rating is good to excellent In cleanliness and appearance of Parks and Trails Systems 89%93%89%84% Overall condition of the golf course is rated good to excellent in customer satisfaction survey 90%92%90%90% Customer satisfaction surveys rate the cleanliness and appearance of Renton’s open space and natural areas as good or higher.87%82%87%84% Number of Facilities HelpDesk Projects complete 1,737 2,158 2,384 2,756 Custodial Services square feet of coverage per employee (IFMA 60th percentile)21,832 23,141 23,141 23,141 Internal Support Livable Community Utilities and Environment 6 Statistics Maplewood Golf Course 192.3 acres Natural Areas 688.03 acres Developed Parks (32)277.4 acres Undeveloped Park Acreage 69.48 acres Trails 10 miles Total Park Acreage 1,227.21 acres Right of Way Landscape 47 areas / 62 acres 7 Statistics Facilities City-Owned/Maintained 845,884 sq.ft. Facilities City-Owned/Portion Maintained 84,540 sq.ft. 8 Statistics 2015 Rounds of Golf 54,600 2015 Golf Tournaments 166 Highlights- •New -Multicultural Festival •New -Senior Expo •Neighborhood Picnics (15) •Farmers Marker (18 weeks) •Renton River Days •4th of July •Clam Lights / Holiday Lighting City-Sponsored/Other Events & Programs 30+ 9 Statistics Housing Repair Assistance Program 986 services Housing Repair Assistance Program 217 clients Before After 10 Statistics Volunteer 6,494 people / 43,952 hours Volunteer Value $1,274,168 Neighborhood Program 32 grants / $67,015 11 Statistics Gift of Play Scholarships 391 worth $24,566 Special Events 25 permits Summer Lunch Program 21,750 lunches served 12 Statistics Renton’s Fabulous 4th of July 20,000 estimated Renton River Days 35,000 estimated Farmer’s Market/Vendors 41,000 / 68 13 Statistics Henry Moses Aquatic Center (June-Sept)55,417 Renton Community Center 750/day average Renton Senior Center 400 / day average Museum Visitors (2015) 5, 839 14 Parks Planning & Open Space Completed 2016, On-going, and Planned Projects: •Riverview Park Bridge Replacement •Gene Coulon Paver Replacement •Meadow Crest Phase II Installation •Tree City USA Certification (8th) and Growth Award (6th) •Sunset Neighborhood Park Phase I Design & Construction •Sunset Neighborhood Park Phase II Design •Gene Coulon Memorial Beach Park Structural Assessments and Repairs Capital Improvement Projects Facilities Completed 2016 & Future Planned Projects: •200 Mill Building -Renton Preparatory School. •Libraries •City Hall Roof Repair •City Hall Elevator Modernization •Fire Station 15 Design & Construction •Develop and implement an energy plan and programs 15 Capital Improvement Projects 16 Goals / Initiatives 1.Provide leadership, training and support to department staff through new hire transitions •Between 2015-16: 19 Retirements/Exits 17 Community Services ADMINISTRATOR Kelly Beymer Facilities Michael Kirk Facilities Coordinator Michael Nolan Facilities Coordinator Robert Ebert Facilities Manager Jeff Minisci Facilities Manager Bill Wilson Human Services Karen Bergsvik Housing Repair Coordinator Mark Baldridge Human Services Coordinator Dianne Utecht Neighborhoods, Resources, & Events VACANT Community Relations / Events Coordinator Sonja Mejlaender Farmer’s Market Coordinator Carrie Olson Neighborhood Program Coordinator Drey Hicks Volunteer / Summer Lunch Program Coordinator Teresa Nishi Parks and Golf Course Cailin Hunsaker Parks Maintenance Manager Steve Brown Golf Course Manager Doug Mills Parks Planning and Natural Resources Leslie Betlach Urban Forestry Manager Terry Flatley Capital Project Coordinator Todd Black Recreation Maryjane Van Cleave Recreation Manager VACANT Recreation Supervisor Shirley Anderson Recreation Supervisor Andy O’Brien Senior Center Supervisor Shawn Daly Renton History Museum Elizabeth Stewart Collection Manager Sarah Samson Public Engagement Coordinator VACANT Administrative Support Staff Organization Blue = in position 1 year or more Orange = in position 1 year or less Yellow = position not filled currently 18 Goals / Initiatives 2. Review standards, operations and analyze surveys to improve efficiencies and customer service Included: •CAPRA Reaccreditation •Neighborhood Program, Golf Course Manager •Divisions and event surveys 19 Goals / Initiatives 3. Coordinate and work with City Departments and external partners to maximize resources Parks : •Encampment removal with Police •Dog Parks •Support City events Recreation: •Provide logistical support for internal/external events Golf Course: •Protect environment and City’s aquifer 20 Goals / Initiatives 3. Coordination (continued) Human Services: •External customers –50 contracted agencies funded •City Departments Facilities: •Internal and External customers –City Hall/Leased •Fire Station 15 Construction with RFA 21 Goals / Initiatives 3. Coordination (continued) Parks Planning & Natural Resources: Grants •Department of Commerce Grant -Sunset Neighborhood Park Phase I Development Interdepartmental Teams •Renton Downtown Civic Core •Trails and Bicycle Master Plan Update •Tree/Sidewalk replacements •Eastside Rail Corridor State and Regional Involvement •Washington Recreation and Parks Association Legislative Committee 22 Goals / Initiatives 4.Increase community outreach and engagement Neighborhoods, Resources and Events: •Grants and workshops Volunteer Program: •United Way AmeriCorps Members •Renton School District Farmer’s Market : •King Conservation District Grant •EBT –Fresh Bucks Program 23 Parks Maintenance Worker -$87,000 •Right of Way irrigation maintenance •Homeless Encampment and debris removals CIP Coordinators -$252,800 •Fire Station #15 Design & Construction •Development and Major Maintenance Capital projects •Address additional grant funding available Right of Way Contracted Services –Parks Planning -$50,000 Contracted services –Parks Maintenance -$55,000 •Clean-up for hazardous waste removal •Manual milfoil removal at swim beach areas Budget Impacts REF Page 7-21 24 Fee Increases Maplewood Golf Course Current Fee Proposed Fee Net Increase Proposed Net Revenue Municipal Fee Average Area Courses Fee Average 9-Hole Weekday/ Weekend $25 $27 $2 $2,710 $24.40 $24.40 18-Hole Weekday $34 $35 $1 $23,497 $34.00 $35.20 18-Hole Weekend $40 $42 $2 $28,734 $39.60 $41.60 18-Hole Senior $25 $27 $2 $25,186 $27.00 $26.60 REF Page 7-23 25 Fee Increases -Recreation Henry Moses Aquatic Center (HMAC) Current Fee Resident Non-Resident Proposed Fee Resident Non-Resident Net Increase Resident Non-Resident Proposed Revenue Resident Non-Resident Swim Admission -Ages 1-4 $4.00 $4.50 $8.00 $8.50 $ .50 $ .50 $10,632 $11,431 Swim Admission -Ages 5+$8.00 $14.00 $8.50 $15.00 $ .50 $ 1.00 $127,923 $177,853 Swim Lessons $7.00 $9.00 $7.50 $9.50 $ .50 $ .50 $5,128 $5,131 Recreation Facility $1,500 $1,500 $1,800 $2,300 $300 $800 $18,000 $6,900 26 Focus Areas Protecting the environment Department Team Development Collaboration Community Engagement Secure Funding Asset Management Questions