HomeMy WebLinkAboutContract � DocuSign Envelope ID:AAF73F62-2658-461F-8676-E243A7819DD4 CAG-17-100
Public Health ' PHSKCAgreement#
COMMUNITY SERVICES
Seactle & King County AGREEMENT 1398 EHS
This Agreement is between King County and the Recipient identified below. The County
department overseeing the work to be performed in this Agreement is the Department of Public
Health (PHSKC).
RECIPIBVT NAME RECIPIBdT FmEERAL TAXID#
City of Renton 91-6001271
��P�� A� RECIPIB�fT CONTACT 8 E7NAIL ADDFiESS
1055 South Grady Way, Renton, WA 98055 Linda Knight
Iknight@rentonwa.gov
PHSKC DIVISION PROJECT TITLE
EHS Local Hazardous Waste Management Program
AGR�IAENT START DATE AGR�VIENT BdD DATE AGREHIABVT MAXIMUM AMOUNT
Jan 01 2017 Dec 31 2017 $42,646.91
FUNqNG DEfAILS
Fundino Source PI-ISKC Contract# Amount Effective Dates
County $42,646.91 Jan 01 2017 TO Dec 31 2017
RJNDING SUMMARY
FEDERAL: $0 COUNTY: $42,646.91 STATE: $0 OTHER: $0
IS THE RECIPIBdT A SUBRECIPIEM FOR PIAiPOSES OF TMS AGREHVIFNT: NO
IXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference:
EXHIBIT A—Scope of Work
EXHIBIT B—Budget
EXHIBIT C—Inwice
In consideration ofpayments,covenants,and agreements hereinaftermentioned,to be made and performed by the
parties hereto,the parties mutuallyagree that the Recipientshall provide services and comply with the requirements set
forth in this Agreement. The parties signing below representthatthey have read and understand this Agreement,and
ha�e the authority to e�aecute this Agreement.Furthermore,in addition to agreeing to the terms and conditions provided
herein,by signing this Agreement,the Recipientcertifies thatit has read and understands theAgreementrequirements
on the PHSKC website(http://www.kingcounty.gov/health/Agreements),and agrees to complywith all of the Agreement
terms and conditions detailed on that site,including EEO/Nondiscrimination,HIPA� Insurance,and Credentialing,as
applicable.
RECI TSIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Denis Law, Mayor /L��� �('7
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PHSKC SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
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Approved as to Form:OFFICE OF THE KING`�Au(����PROSECUTING ATfORNEY
(This form is available in altemate forma����p��1e�v(fh,�iisabilities upon request.)
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Doc�Sign Envelope ID:AAF73F62-2658-461F-8B78-E243A7819DD4
KING COUNTY TERMS AND CONDITIONS
1. Agreement Termand Termination
A. This P�jreement shall commence on the Agreement Start Date and s hall terminate on the
Agreement End Date as specified on page 1 of this Agreement, unless extended or
terminated earlier, pursuant to the terms and conditions of the Agreement.
B. This Agreement may be terminated by the County or the Recipient without cause, in whole or
in part, prior to the Agreement End Date, by providing the other party thirty (30)days advance
written notice of the termination. The Agreement may be suspended by the County without
cause, in whole or in part, prior to the date specified in Subsection 1.A. above, by providing
the Recipient thirty (30)days advance written notice of the suspension.
C. The County may terminate or suspend this Agreement, in whole or in part, upon seven (7)
days advance written notice in the event: (1)the Recipient materially breaches any duty,
obligation, or service required pursuant to this Agreement, or(2)the duties, obligations, or
services required herein become impossible,illegal, or not feasible. If the Agreement is
terminated by the County pursuant to this Subsection 1.C. (1),the Recipient shall be liable for
damages, including any additional costs of procurement of similar services from another
source.
If the termination results from acts or omissions of the Recipient, including but not limited to
misappropriation, nonperformance of required services,or fiscal mismanagement,the
Recipient shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Recipient by the County.
D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior
to the termination date set forth above in Subsection 1.A., the County may, upon written
notification to the Recipient, terminate or suspend this P�reement in whole or in part.
If the Agreement is terminated or suspended as provided in this Section: (1)the County will be
liable only for payment in accordance with the terms of this Agreement for services rendered
prior to the effective date of termination or suspension;and (2) in the case of termination the
Recipient shall be released from any obligation to provide such further services pursuant to
the Agreement ; and (3) in the case of suspension the Recipient shall be released from any
obligation to provide services during the period of suspension and until such time as the
County provides written authorization to resume services..
Funding or obligation under this Agreement beyond the current appropriation year is
conditional upon appropriation by the County Council of sufficient funds to support the
activities described in the Agreement. Should such appropriation not be approved, this
Agreement will terminate at the close of the current appropriation year.
E. Nothing herein shall limit,waive, or extinguish any right or remedy provided by this Agreement
or law that either party may have in the event that the obligations, terms,and conditions set
forth in this P�reement are breached by the other party.
2. Compensation and Method of Payment
A. The County shall reimburse the Recipient for satisfactory completion of the services and
requirements specified in this Agreement, payable upon receipt and approval by the County of
a signed invoice in substantially the form of the attached Invoice Exhibit, which complies with
the attached Budget Exhibit.
B. The Recipient shall submit an invoice and all accompanying reports as specified in the
attached exhibits not more than 15 working days after the close of each indicated reporting
period. The County shall make payment to the Recipient not more than 30 days after a
complete and accurate invoice is received.
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C. The Recipient shall submit its final invoice and all outstanding reports within 30 days of the
date this Agreement terminates. If the RecipienYs final invoice and reports are not submitted
by the day specified in this subsection,the County will be relieved of all liability for payment to
the Recipient of the amounts set forth in said invoice or any subsequent invoice.
D. When a budget is attached hereto as an exhibit, the Recipient shall apply the funds received
from the County under this Agreement in accordancewith said budget. The Agreement may
contain separate budgets for separate program components. The Recipient shall request
prior approval from the County for an amendment to this Agreement when the cumulative
amount of transfers among the budget categories is expected to exceed 10%of the
Agreement amount in any P�jreement budget. Supporting documents necessaryto explain
fully the nature and purpose of the amendment must accompany each request for an
amendment. Cumulative transfers between budget categories of 10%or less need not be
incorporated by written amendment;however, the County must be informed immediately in
writing of each such change.
E. Should, in the sole discretion of the County, the Recipient not timely expend funds allocated
under this Agreement,the County may recapture and reprogram any such under-expenditures
unilaterally and without the need for further amendment of this Agreement. The County may
unilaterally make changes to the funding source without the need for an amendment. The
Recipient shall be notified in writing of any changes in the fund source or the recapturing or
reprograming of under expenditures.
F. If travel costs are contained in the attached budget, reimbursement of Recipient travel,
lodging, and meal expenses are limited to the eligible costs based on the following rates and
criteria.
1. The mileage rate allowed by King County shall not exceed the current Internal
Revenue Service(IRS) rates per mile as allowed for business related travel. The IRS
mileage rate shall be paid for the operation, maintenance and depreciation of
individually owned vehicles for that time which the vehicle is used during work hours.
Parking shall be the actual cost.When rental vehicles are authorized, government
rates shall be requested. If the Recipient does not request government rates,the
Recipient shall be personally responsible for the difference. Please reference the
federal web site for current rates: http://www.gsa.gov.
2. Reimbursement for meals shall be limited to the per diem rates established by federal
travel requisitions for the host city in the Code of Federal Regulations, 41 CFR § 301,
App.A. Please reference http://www.qsa.qov for the current host city per diem rates.
3. Accommodation rates shall not exceed the federal lodging limit plus host city taxes.
The Recipient shall always request government rates.
4. Air travel shall be by coach class at the lowest possible price available at the time the
County requests a particular trip. In general, a trip is associated with a particular work
activity of limited duration and only one round-trip ticket, per person, shall be billed per
trip. Any air travel occurring as part of a federal grant must be in accordance with the
Fly America Act.
3. Internal Control and A�ccountinq System
The Recipient shall establish and maintain a system of accounting and internal controls which
complies with generally accepted accounting principles promulgated by the Financial Accounting
Standards Board (FASB), the Governmental A�ccounting Standards Board (GASB), or both as is
applicable to the Recipient's form of incorporation.
4. Debarment and Suspension Certification
Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Recipient, by signature
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to this Agreement, certifies that the Recipient is not presently debarred, suspended, or proposed for
debarment by any Federal department or agency. The Recipient also agrees that it will not enter
into a sub-agreement with a Recipient that is debarred, suspended,or proposed for debarment. The
Recipient agrees to notify King County in the event it, or a sub-awardee, is debarred, suspended, or
proposed for debarment by any Federal department or agency.
5. Maintenance of Records/Evaluations and Inspections
A. The Recipient shall maintain accounts and records,including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Agreement funds and compliance with this
Agreement.
B. In accordancewith the nondiscrimination and equal employment opportunity requirements set
forth in Section 13. below, the Recipient shall maintain the following:
1. Records of employment, employment advertisements, application forms,and other
pertinent data, records and information related to employment, applications for
employment or the administration or delivery of services or any other benefits under
this Agreement; and
2. Records,including written quotes, bids, estimates or proposals submitted to the
Recipient by all businesses seeking to participate on this P�reement, and any other
information necessaryto documentthe actual use of and payments to sub-awardees
and suppliers in this�greement, including employment records.
The County may visit the site of the work and the Recipient's office to review the foregoing
records.The Recipient shall provide every assistance requested by the County during such
visits and make the foregoing records available to the County for inspection and copying
upon request. The Recipient shall provide right of access to its facilities—including those of
any sub-awardee assigned any po�tion of this Agreement pursuant to Section 12—to the
County, the state, and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. The County will give
advance notice to the Recipient in the case of fiscal audits to be conducted by the Cou nty.
The Recipient shall complywith all record keeping requirements set forth in any federal rules,
regulations or statutes included or referenced in the Agreement documents.The Recipient
shall inform the County in writing of the location, if different from the Recipient address listed
on page one of this Agreement, of the aforesaid books, records,documents,and other
evidence and shall notify the County in writing of any changes in location within ten (10)
working days of any such relocation.
C. The records listed in A and B above shall be maintained for a period of six(6)years after
termination of this Agreement. The records and documents with respect to all matters covered
by this Agreement shall be subject at all time to inspection, review, or audit by the County
and/or federal/state officials so authorized by law during the performance of this Agreement
and six(6)years after termination hereof, unless a longer retention period is required by law.
D. Medical records shall be maintained and preserved by the Recipient in accordancewith state
and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160,
and standard medical records practice. If the Recipient ceases operations under this
Agreement, the Recipient shall be responsible for the disposition and maintenance of such
medical records.
E. The Recipient agrees to cooperate with the County or its agent in the evaluation of the
Recipient's performance under this Agreement and to make available all information
reasonably required by any such evaluation process.The results and records of said
evaluations shall be maintained and disclosed in accordancewith RCW Chapter 42.56.
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F. The Recipient agrees that all information, records,and data collected in connection with this
Agreement shall be protected from unauthorized disclosure in accordancewith applicable
state and federal law.
6. Compliance with the Health Insurance Portabilitv and A�ccountabilitv A�ct of 1996 (HIPAA)
The Recipient shall not use protected health information created or shared under this Agreement in
any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its
provisions. Recipient shall read and certify compliance with all HIPAA requirements at
http://www.kingcounty.gov/healthservices/health/partners hips/contracts
7. Audits
A. If the Recipient, for-profit or non-profit, receives in excess of,000 in funds during its fiscal year
from the County, it shall provide a fiscal year financial statement prepared by an independent
Certified Public Accountant or Accounting Firm within six(6) months subsequent to the close
of the Recipient's fiscal year.
B. Additional audit or review requirements which may be imposed on the County will be passed
on to the Recipient and the Recipient will be required to complywith any such requirements.
8. Corrective�4�ction
If the County determines that a breach of P�reement has occurred,that is, the Recipient has failed
to comply with any terms or conditions of this Agreement or the Recipient has failed to provide in
any manner the work or services agreed to herein, and if the County deems said breach to warrant
corrective action, the following sequential procedure will apply:
A. The County will notify the Recipient in writing of the nature of the breach;
The Recipient shall respond in writing within three(3)working days of its receipt of such
notification, which response shall indicate the steps being taken to correct the specified
deficiencies. The corrective action plan shall specify the proposed completion date for bringing
the Agreement into compliance,which date shall not be more than ten (10) days from the date
of the Recipient's response, unless the County, at its sole discretion, specifies in writing an
extension in the number of days to complete the corrective actions;
B. The County will notify the Recipient in writing of the County's determination as to the
sufficiency of the Recipient's corrective action plan. The determination of sufficiency of the
Recipient's corrective action plan shall be at the sole discretion of the County;
C. In the event that the Recipient does not respond within the appropriate time with a corrective
action plan, or the Recipient's corrective action plan is determined by the County to be
insu�cient, the County may commence termination or suspension of this P�greement in whole
or in part pursuant to Section 1.C.;
D. In addition, the County may withhold any payment owed the Recipient or prohibit the
Recipient from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to
Section 1., Subsections B, C, D, and E.
9. Dispute Resolution
The parties shall use their best,good-faith efforts to cooperatively resolve disputes and problems that
arise in connection with this Agreement. Both parties will make a good faith effort to continue without
delay to carry out their respective responsibilities under this Agreement while attempting to resolve
the dispute under this section.
10. Hold Harmless and Indemnification
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A In providing services under this Agreement, the Recipient is an independent contractor,and
neither it nor its officers, agents, or employees are employees of the County for any purpose.
The Recipient shall be responsible for all federal and/or state tax, industrial insurance, and
Social Security liability that may result from the performance of and compensation for these
services and shall make no claim of career service or civil service rights which may accrue to
a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages, benefits,
or taxes, by, or on behalf of the Recipient, its employees, and/or others by reason of this
Agreement. The Recipient shall protect, indemnify, defend and save harmless the County, its
officers,agents, and employees from and against any and all claims,costs,and/or losses
whatsoever occurring or resulting from (1)the Recipient's failure to pay any such
compensation,wages, benefits, or taxes, and/or (2)the supplying to the Recipient of work,
services,materials, or supplies by Recipient employees or other suppliers in connection with
or support of the performance of this Agreement.
B. The Recipient further agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence, intentional
act, and/or failure, for any reason, to complywith the terms of this Agreement by the
Recipient, its officers, employees, agents, and/or representatives. This duty to repay the
County shall not be diminished or extinguished by the prior termination of the Agreement
pursuant to the Term and Termination section.
C. The Recipient shall protect, defend, indemnify, and save harmless the County, its officers,
employees, and agents from any and all costs,claims,judgments,and/or awards of damages,
arising out of, or in any way resulting from, the negligent acts or omissions of the Recipient, its
officers,employees, sub-awardees and/or agents, in its pertormance and/or non-performance
of its obligations under this Agreement. The Recipient agrees that its obligations under this
subparagraph extend to any claim,demand, and/or cause of action brought by,or on behalf
of, any of its employees or agents. For this purpose,the Recipient, by mutual negotiation,
hereby waives, as respects the County only, any immunity that would otherwise be available
against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event
the County incurs any judgment, award, and/or cost arising therefrom including attorneys'
fees to enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the Recipient.
D. The County shall protect, defend, indemnify, and save harmless the Recipient, its officers,
employees, and agents from any and all costs,claims,judgments,and/or awards of damages,
arising out of, or in any way resulting from, the sole negligent acts or omissions of the County,
its officers,employees, and/or agents, in its performance and/or non-performance of its
obligations under this Agreement. The County agrees that its obligations under this
subparagraph extend to any claim,demand, and/or cause of action brought by, or on behalf
of, any of its employees or agents. For this purpose,the County, by mutual negotiation,
hereby waives, as respects the Recipient only, any immunitythat would otherwise be
available against such claims under'the Industrial Insurance provisions of Title 51 RCW. In the
event the Recipient incurs any judgment, award, and/or cost arising therefrom including
attorneys' fees to enforce the provisions of this article, all such fees, expenses,and costs
shall be recoverable from the County.
E. Claims shall include, but not be limited to, assertions that use or transfer of software,book,
document, report,film, tape, or sound reproduction or material of any kind, delivered
hereunder, constitutes an infringement of any copyright, patent, trademark,trade name,
and/or otherwise results in unfair trade practice.
F. Nothing contained within this provision shall affect and/or alter the application of any other
provision contained within this Agreement.
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G. The indemnification, protection, defense and save harmless obligations contained herein shall
survive the expiration, abandonment or termination of this Agreement.
11. Insurance Requirements
By the date of execution of this Agreement, the Recipient shall procure and maintain for the
duration of this Agreement, insurance against claims for injuries to persons or damages to property
which may arise from, or in connection with, the performance of work hereunder by the Recipient,
its agents, representatives, employees, and/or sub-awardees. The costs of such insurance shall be
paid by the Recipient or sub-awardee. The Recipient may furnish separate certificates of insurance
and policy endorsements for each sub-awardee as evidence of compliance with the insurance
requirements of this Agreement. The Recipient is responsible for ensuring compliance with all of the
insurance requirements stated herein. Failure by the Recipient, its agents, employees, officers,sub-
awardee, providers, and/or provider sub-awardees to comply with the insurance requirements
stated herein shall constitute a material breach of this Agreement. Specific coverages and
requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts;
Recipients shall read and provide required insurance documentation prior to the signing of this
Agreement.
12. Assignment/Sub-aqreements
A The Recipient shall not assign or sub-award any portion of this�reement or transfer or
assign any claim arising pursuant to this�reement without the written consent of the County.
Said consent must be sought in writing by the Recipient not less than fifteen (15) days prior to
the date of any proposed assignment.
B. "Sub-agreement" shall mean any agreement befinreen the Recipient and a sub-awardee or
between sub-awardees that is based on this Agreement, rop vided that the term"sub-
awardee" does not include the purchase of(1) support services not related to the subject
matter of this Agreement, or(2)supplies.
C. The Recipient shall include Sections 2.D., 2.E., 3,4, 5, 6, 10.A, 10.B., 10.G., 12, 13, 14, 15,
16, 17, 23, 24, 25, and the Funder's Special Terms and Conditions, if attached, in every sub-
agreement or purchase agreement for services that relate to the subject matterof this
Agreement.
D. The Recipient agrees to include the following language verbatim in every sub-agreement for
services which relate to the subject matter of this Agreement:
"Sub-awardee shall protect, defend, indemnify, and hold harmless King County, its officers,
employees and agents from any and all costs,claims,judgments,and/or awards of damages
arising out of, or in any way resulting from the negligent act or omissions of sub-awardee, its
officers,employees, and/or agents in connection with or in support of this Agreement. Sub-
awardee expressly agrees and understands that King County is a third party beneficiary to this
Agreement and shall have the right to bring an action against sub-awardee to enforce the
provisions of this paragraph."
13. Nondiscrimination; Equal EmploYment OpportunitY; Pavrr�ent of a Livinq Waqe
The Recipient shall complywith all applicable federal, stateand local laws regarding discrimination,
including those set forth in this Section.
A. During performance of the Agreement,the Recipient agrees that it will not discriminate against
any employee or applicant for employment because of the employee or applicanYs sex, race,
color, marital status,national origin, religious affiliation, disability, sexual orientation, gender
identity or expression or age except by minimum age and retirement provisions, unless based
upon a bona fide occupational qualification. The Recipient will make equal employment
opportunity efforts to ensure that applicants and employees are treated, without regard to their
sex, race, color, marital status,national origin, religious affiliation, disability, sexual orientation,
gender identity or expression or age. Additional requirements are at
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http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read
and certify compliance.
B. Requirements of King County Living Wage Ordinance
In accordancewith King County Ordinance 17909, as a condition of award for agreements
beginning on or after April 1, 2015, for services with an initial or amended value of,000 or
more, the Recipient agrees that it shall pay and require all sub-awardees and subcontractors
to pay a living wage as described in the ordinance to employees for each hour the employee
performs a Measurable Amount of Work on this Agreement. The requirements of the
ordinance, including payment schedules,are detailed at
http://www.kingcounty.gov/operations/procurement/Resources/ordinance-17909.aspx.
Volations of this requirement may result in disqualification of the Recipient from bidding on or
being awarded a County agreement or contract for up to finro years; contractual remedies
including, but not limited to, liquidated damages and/or termination of the Agreement;
remedial action as set forth in public rule; and other civil remedies and sanctions allowed by
�� law. For purposes of this Section, a"Measurable Amount of Work"is defined as a definitive
allocation of an employee's time that can be attributed to work performed under this
Agreement, but that is not less than a total of one hour in any one week period.
14. Conflict of Interest
A The Recipient agrees to complywith applicable provisions of K.C.C.3.04. Failure to comply
with such requirements shall be a material breach of this P�reement, and may result in
termination of this Agreement pursuant to Section II and subject the Recipient to the remedies
stated therein, or otherwis�available to the County at law or in equity.
B. The Recipient agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure
preferential treatment in its dealings with the County by offering any valuable consideration,
thing of value or gift, whether in the form of services, loan, thing or promise,in any form to any
county official or employee. The Recipient acknowledges that if it is found to have violated the
prohibition found in this paragraph, its current Agreements with the county will be cancelled
and it shall not be able to bid on any county Agreement for a period of two years.
C. The Recipient acknowledges that for one year after leaving County employment, a former
County employee may not have a financial or beneficial interest in an agreement or grant that
was planned, authorized, or funded by a County action in which the former County employee
participated during County employment. Recipient shall identify at the time of offer current or
former County employees involved in the preparation of proposals or the anticipated
performance of Work if awarded the Agreement. Failure to identify current or former County
employees involved in this transaction may result in the County's denying or terminating this
Agreement. After Agreement award, the Recipient is responsible for notifying the County's
Project Manager of current or former County employees who may become involved in the
Agreement any time during the term of the Agreement.
15. Equipment Purchase,Maintenance,and Ownership
A The Recipient agrees that any equipment purchased, in whole or in part,with Agreement
funds at a cost of,000 per item or more,when the purchase of such equipment is
reimbursable as an Agreement budget item, is upon its purchase or receipt the property of the
County and/or federal/state government. The Recipient shall be responsible for all such
property, including the proper care and maintenance of the equipment.
B. The Recipient shall ensure that all such equipment will be returned to the County or
federal/state government upon termination of this Agreement unless otherwise agreed upon
by the parties.
16. ProprietarV Riqhts
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The parties to this Agreement hereby mutually agree that if any patentable or copyrightable material
or article should result from the work described herein, all rights accruing from such material or
article shall be the sole property of the County. The County agrees to and does hereby grant to the
Recipient, irrevocable, nonexclusive, and royalty-free license to use, according to law, any material
or article and use any method that may be developed as part of the work under this Agreement.
The foregoing products license shall not apply to existing training materials, consulting aids,
checklists,and other materials and documents of the Recipient which are modified for use in the
performance of this Agreement.
The foregoing provisions of this section shall not apply to existing training materials,consulting aids,
checklists,and other materials and documents of the Recipient that are not modified for use in the
performance of this P�reement.
17. Political A�ctivitv Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
18. Kinq Countv Recvcled Product Procurement Policv
In accordancewith King County Code 18.20,the Recipient shall use recycled paper, and both sides
of sheets of paper whenever practicable,when submitting proposals, reports, and invoices, if paper
copies are required.
19. Future Support
The County makes no commitmentto support the services awarded for herein and assumes no
obligation for future support of the activity awarded herein except as expressly set forth in this
Agreement.
20. Entire A_yreementlWaiver of Default
The parties agree that this Agreement is the complete expression of the terms hereto and any oral
or written representations or understandings not incorporated herein are excluded. Both parties
recognize that time is of the essence in the performance of the provisions of this�jreement.
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Agreement shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Agreement
unless stated to be such through written approval by the County, which shall be attached to the
original Agreement.
21. Amendments
Either party may request changes to this Agreement. Proposed changes which are mutually
agreed upon shall be incorporated by written amendments to this Agreement. Changes to the
County's Agreement numbering system or fund source may be made unilaterally by the County and
without the need for amendment of this Agreement. The Recipient shall be notified in writing of any
changes in the Agreement number or fund source assigned by the County; provided, however, that
the total compensation allocated by the County through this Agreement does not change.
22. Notices
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive office of the Recipient and the project
representative of the County department specified on page one of this Agreement. Any time within
which a party must take some action shall be computed from the date that the notice is received by
said party.
23. Services Provided in A�ccordance with Law and Rule and Requlation
9
DocuSign Envelope ID:AAF73F62-2658-461F-8678-E243A7819DD4
The Recipient and any sub-awardee agree to abide by the laws of the state of Washington, rules
and regulations promulgated thereunder, and regulations of the state and federal governments, as
applicable, which control disposition of funds granted under this Agreement, all of which are
incorporated herein by reference.
In the event that there is a conflict befinreen any of the language contained in any exhibit or
attachment to this Agreement, the language in the Agreement shall have control over the language
contained in the exhibit or the attachment, unless the parties affirmatively agree in writing to the
contrary.
24. Applicable Law
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
25. Electronic Processinq and Siqnatures
The parties agree that this Agreement may be processed and signed electronically, which if done
so,will be subjectto additional terms and conditions found at
https://www.docusiqn.comlcompany/terms-of-use.
The parties acknowledge that they have consulted with their respective attorneys and have had the
opportunity to review this Agreement. Therefore, the parties expressly agree that this �reement
shall be given full force and effect according to each and all of its express terms and provisions and
the rule of construction that any ambiguities are to be resolved against the drafting party shall not
be employed in the interpretation of this �reement.
The parties executing this P�reement electronically have authority to sign and bind its represented
party to this Agreement.
26. No Third Party Beneficiaries
Except for the parties to whom this �reement is assigned in compliance with the terms of this
Agreement, there are no third party beneficiaries to this Agreement, and this Agreement shall not
impart any rights enforceable by any person or entity that is not a party hereto.
END OF COUNTY TERMS AND CONDITIONS
10
DocuSign Envelope ID:AAF73F62-2658-461F-8878-E243A7819DD4
EXHIBIT A
SCOPE OF WORK
CITY OF RENTON
1/1/2017- 12/31/2017
Bacicground
The Local Hazardous Waste Management Plan(hereafter referred to as the"Plan'�as updated in 1997
and 2010, was adopted by the pariner agencies(the K�g County Solid Waste Division,the Seattle
Public Utilities,the Kmg County Water and Land Resources Division, and the Seattle-King County
Deparhnent ofPublic Health)and the cities bcated 'm King County. The Washmgton State Department
ofEcobgy in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an
active and valued partner in the regional Loca)Hazardous Waste Management Progam(hereafter
referred to as the "Program'�.
The purpose ofthis Exhbit is to define the relationship associated with the Program's fund'mg ofCity
activities performed under the auspices ofthe Plan and as approved by the Program's Managemerrt
Coord�ation Commiltee(hereinafter referred to as the"MCC'�. This Agreement further defines the
responsbilities ofthe City and the Seattle-King County Department ofPublic Health with respect to the
transfer of Progam monies.
Scope of Work
The City of Renton will organize two citywide household hazardous waste collection and recycling
events. At these everrts the folbwing materials will be collected and recycled:motor oil,oil fihers,
antifreeze, batteries and other materials ifdetermined to be cost effective.
The Crty will continue to implement its household battery recyclmg program for city empbyees and the
public.
The City in conjunction with K�g County Solid Waste's Waste Reduction and Recycling Program and
the Local Hazardous Waste Management Progam will devebp a Waste Prevention& Recycling Plan
to lay the groundwork for fiRw�e residential and business projects to divert solid wastes and household
hazardous wastes from the landfill.
Travel and related e�enses incurred far one C ity member to staff Program committees and
workgroups will be reimbursed.
Responsibilities of the Parties
The Ci
1. The City shall devebp and submit project proposals and budget reyuests to the Progam's
Contract Admmistrator. Funds provided to the City by the Program pursuant to this Contract
City of Renton 1
DocuSign Envelope ID:AAF73F62-2658-461F-8676-E243A7819DD4
shall be used to implement hazardous waste progams and/or services as approved by the
MCC.
2. For reimbursement,the C ity shall submit the folbwing to the Contract Administrator:
a) An mvoice(see E�ch�bit C). Invoices should be sent to the Contract Administrator
for approval and payment.
b) A briefdescription ofthe activity accomplished and funds e�ended in accordance
with the scope ofwork.
c) Copies of invoices far e�enditures or a financial statement prepared by the City's
finance department. The financial statement should include vendor names, a
description of services provided,date paid, and a check or warrant number.
3. The City shall not�y the Contract Administrator no later than December 15`h regarding the amount
ofoutstand'mg e�enditures for which the City has not yet submilted a reimbursement request.
4. It is the responsbility ofthe City to comply with all applicable county, state and/or federal reporting
requirements with respect to the collection and transfer ofmoderate risk wastes. The City shall
report to the Contract Administrator the quantity, by type, ofmoderate risk waste collected using
Progam fwids. The City shall also provide the Contract Administrator with copies of EPA's Non-
Hazardous Waste Manifest or similar form, associated with the transport ofmoderate risk waste
collected through Progam-funded events.
5. The City is solely responsble for any and all spills, leaks or other emergencies arismg at the facilities
associated with the City's events or�any other way associated with activities conducted within the
scope ofthis Contract. In the event ofa spill or other emergency,the City is responsble for
complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program m all media produced —in part or m
whole—with Progam funds. Where feasble,the City will use the Program's bgo. The �tent of
this provision is to further strengthen this regional partnership in the public's mind.
7. The City agees to provide the Program with copies ofall media material produced for bcal
hazardous waste management events or activities that have been funded by the Progam. The City
also agrees to albw the Program to reproduce media materials created with Program money
provided that the Program credits the City as the originator ofthat material.
8. This project shall be administered by L'mda Knight at the Crty of Renton, 1 O55 South Grady Way,
Rerrton, at(425)430-7397, (lknight@rentonwa.gov)or her designee.
9. Questions or concerns regarding any issue associated with this E�chbit that cannot be handled
by the Contract Administrator should be referred to the Program Director for resohrtion.
Seattle-Ki�County Depaitment of Public Health
City of Renton 2
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1. The Seattle-King County Department of Public Heahh shall adm�ister,via the attached
Contract,the transfer of Program funds to the City for hazardous waste management events and
activities.
2. Within ten(10)working days ofreceiving a request for reimbursement from the City,the
Contract Administrator shall either notify the City ofany exceptions to the request which have
been identified or shall process the request for payrrient Ifany exceptions to the request are
made,this shall be done by written notification to the C ity providing the reason for such
exception. The Contract Admmistrator will not authorize payment for activities and/or
expenditures that are not mcluded in the scope ofwork, unless the scope has been amended.
The Contract Administrator retains the right to withhold all or partial payment ifthe City's
mvoices are �complete(e.g. they do not include proper documentation of e�cpenditures for
which reimbursement is being requested)or are not consistent with the submitted scope of
work.
Pro�ram Contacts
Lynda Ransley Paul Shalbw
LHWMP Program Director LHWMP Contract Administrator
150 Nickerson Street, Suite 204 40l Fifth Avenue, Suite 1100
Seattle, WA 98109 Seattle, WA 98104
206-263-8241 206-263-8487
lynda.ransley cr,kn��county.�ov pau(.shalbw cz,kin�coin�tv.�ov
City of Renton 3
LbcuSign Envelope ID:AAF73F62-2658-461F-867B-E243A7819DD4
EXHIBIT B
2017 BUDGET
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Renton
1055 South Grady Way
Renton, WA 98057
Com onent Descri tion 2017 Bud et Total
Household Hazardous $24,146.91 $24,146.91
Waste Education
Household Hazardous $6,500.00 $6,500.00
Waste Collection
Suburban CRies Staffing $12,000.00 $12,000.00
to LHWMP Committees
and Work Groups
TOTAL $42,646.91 $42,626.91
City of Renton
DaeuSign Envelope ID:AAF73F62-2658-461F-8B76-E243A7S19DD4
Public Health�
Seattle & King County ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING
King County Accounts Payable Information
I NVOICE Purchase Order#
Supplier Name City of Renton
Contract Number:1398 Supplier ri 2248-City Hali
Exhibit:C Supplier Pay Site City of Renton
Contract Period of Performance: 1/1/17-12/31/17 Remit to Address
City of Renton Invoice Date
1055 South Grady Way Invoice#
Renton WA 98057 Amount to be Paid
Invoice Processing Contact:Linda Knight Note to AP
(425)430-7397 Payment Type (Circle One) CHECK or ACH
Ikni�ht@rentonwa.�ov Print on Remittance
PH Program name&phone Paul Shallow(206)263-8487
Submit signed hardcopy invoice to:
Paul Shallow
Local Hazardous Waste Management Program
Public Health-Seattle&King County
401 5th Ave.,Suite 1100
Seattle,WA 98104 Start End
Date Date
Invoice for services rendered under this
contract for the period of: 1/1/17 12/31/17
MM/DD/YY
Project Organization Expend Acct Task Award DPH Acct CPA CFDA Amount
Attach sheet for multiple POETAs
Expenditure Item 2017 Budget Previously Billed Current Cumulative Balance
HHW Education $24,146.91 $24,146.91
HHW Collection $6,500.00 $6,500.00
City Representtaion $12,000.00 $12,000.00
Total $42,646.91 $42,646.91
I,the undersigned,do hereby certify under the laws of the State of Washington penalty of perjury,that this is a true and correct claim for reimbursement services rendered.I understand that
any false daims,statements,documents,or concealment of material fact may be prosecuted under applicable Federel and State laws.This certification includes any attachments which serve
as supporting documentation to this reimbursement request.
Subrecipient Signed Date PH Authorization/Approval Date
Print Name "
For Public Health Use Only
Received Entered CM/PM Review FM Review Official Copy Rcvd
Date
Initial