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Home My WebLink AboutCouncil 02/24/2003AGENDA RENTON CITY COUNCIL REGULAR MEETING February 24, 2003 Monday, 7:30 p.m. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL CALL 3. SPECIAL PRESENTATIONS: a. Puget Sound Regional Council Update b. Airport Advisory Committee Accomplishments 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of February 10, 2003. Council concur. b. Mayor Tanner appoints Mark Rigos, 1309 N. 39th Pl., Renton, 98056, to the Board of Adjustment, Position #3, for a four-year term expiring on 9/06/2006. Refer to Community Services Committee. c. City Clerk submits petition for vacation of an alley between Whitworth and Morris Avenues S. and S. 3rd and 4th Streets; petition received on 1/17/2003 from Greg McNabb of St. Anthony's Parish, 314 S. 4th St., Renton, 98055, accompanied by required filing fee (VAC-03-001). Refer to Planning/Building/Public Works Administrator; set public hearing on 3/24/2003 to consider the petition. (See 9.a. for resolution setting the public hearing.) d. Economic Development, Neighborhoods and Strategic Planning Department recommends adoption of a minimum area threshold of ten acres for future annexation elections to make more efficient use of staff time and to promote larger annexations. Refer to Planning & Development Committee. e. Fire Department recommends approval of a contract in the amount of $130,000 with Public Safety Consultants, Inc. for the implementation of its records management system. Refer to Public Safety Committee. f. Police Department reports Renton's eligibility to receive Juvenile Accountability Incentive Block Grant (JAIBG) funds in the amount of $27,012, and requests approval to pool those funds with other King County jurisdictions to the King County Juvenile Crime Enforcement Coalition for juvenile justice system improvements. Council concur. g. Transportation Systems Division requests authorization for the 2003 reallocation of projects by line item within the 2003-2008 Transportation Improvement Program appropriation of $6,661,200 for the Transportation Capital Improvement Fund 317. Council concur. h. Transportation Systems Division recommends approval of an agreement in the amount of $260,600 with Mirai Associates, Inc. to conduct a comprehensive corridor study of Rainier Ave. from SR-167 to the northern City limits. Refer to Transportation (Aviation) Committee. (CONTINUED ON REVERSE SIDE) r Transportation Systems Division submits CAG-00-061, Oakesdale Ave. SW Phase 113 & Phase 2; and requests approval of the project, authorization for final payment in the amount of $43,582.20, commencement of 60-day lien period, and release of retained amount of $107,547.56 for the full project to Gary Merlino Construction Company, Inc., contractor, if all required releases are obtained. Council concur. Transportation Systems Division submits CAG-02-002, SR-900 — S. 2nd St. Traffic Signal Safety; and requests approval of the project, authorization for final payment in the amount of $40,759.66, commencement of 60-day lien period, and release of retained amount of $12,699.69 to Totem Electric of Tacoma, Inc., contractor, if all required releases are obtained. Council concur. k. Transportation Systems Division submits CAG-02-050, SR-900 — NE Sunset Blvd. and Anacortes Ave. NE Intersection Improvements; and requests approval of the project, authorization for final payment in the amount of $24,295.02, commencement of 60-day lien period, and release of retained amount of $14,683.14, to Totem Electric of Tacoma, Inc., contractor, if all required releases are obtained. Council concur. 1. Transportation Systems Division. recommends approval of a supplemental agreement in the amount of $34,969.05 to CAG-01-098, contract with IBI Group for the Traffic Signal Priority System project, for additional work due to unforeseen design details and system selection complications. Council concur. in. Wastewater Utility Division recommends approval of a contract in the amount of $76,180.20 with Penhallegon Associates Consulting Engineers, Inc. for survey work associated with the Earlington Sanitary Sewer Replacement project. Council concur. 7. CORRESPONDENCE 8. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the chairman if further review is necessary. a. Finance Committee: Vouchers; Issaquah School District Impact Fees b. Planning & Development Committee: Comprehensive Plan Update — Employment Area Valley Policies*; Airport Noise Mitigation; St. Anthony's Parish Development Agreement c. Public Safety Committee: Yakima County Jail Services Interlocal Agreement Addenda 9. ORDINANCES AND RESOLUTIONS Resolutions: a. Setting a public hearing on 3/24/2003 on the petition to vacate alley between Whitworth and Morris Avenues S. & S. 3rd and 4th Streets (see 6.c.) b. Heavy Industrial Zone development moratorium modification (see 8.b.) Ordinance for second and final reading: Auto theft tools (1st reading 2/10/2003) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 6:00 p.m. Briefing on West Hill Policies; Lake Washington Trail Connection Update; Seattle Public Utilities Pipeline Right -of -Way Access Permit L' RENTON CITY COUNCIL Regular Meeting February 24, 2003 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI COUNCILMEMBERS NELSON; DON PERSSON; KING PARKER; TERRI BRIERE. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL EXCUSE ABSENT COUNCILMAN RANDY CORMAN. CARRIED. CITY STAFF IN JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE RUSSELL WILSON, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; SANDRA MEYER, Transportation Systems Director; NICK AFZALI, Transportation Planning Supervisor; KARL HAMILTON, Transportation Operations Manager; JOE ARMSTRONG, Civil Engineer; ALEX PIETSCH, Acting Economic Development Administrator; JIM SHEPHERD, Community Services Administrator; LESLIE BETLACH, Parks Director; DEREK TODD, Assistant to the CAO; COMMANDER KENT CURRY, Police Department. Added A proclamation by Mayor Tanner was read declaring the month of March, PROCLAMATION 2003, to be "Red Cross Month" in the City of Renton, and urging all citizens to Red Cross Month — March, honor the men and women, staff and volunteers of this outstanding organization 2003 that is relied on in the Renton community to provide training and information to make thousands of individuals, schools, and businesses safer and ready to respond to unforeseen emergencies. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL Norman Abbott, Program Manager with Puget Sound Regional Council PRESENTATIONS (PSRC), gave a presentation on Regional Growth Centers as part of PRSC's Regional Issues: Puget Sound VISION 2020 outreach strategy. He explained that the Growth Management Regional Council Update on Policy Board (GMPB) of the PSRC desires to increase communication with Regional Growth Centers jurisdictions containing Regional Growth Centers in efforts to share successes, and help identify barriers and issues surrounding these centers. Mr. Abbott congratulated Renton on the progress it has made with its Regional Growth Center or Urban Center, saying that PSRC often uses it as an example to follow for other jurisdictions. Mr. Abbott reviewed the progress the GMPB has made on its study of Regional Growth Centers, and its future plans. He reported that there are 21 centers in the Puget Sound Area, each of which can play a regional role in attracting population and employment, and can serve as a framework for the regional transportation system. Even if a relatively modest percent of overall future growth is attracted to these centers, the region would use urban land and public services more efficiently, eliminate a significant number of automobile trips, and enable more people to walk, bike, and take transit to nearby destinations. Continuing, Mr. Abbott noted that the overall area consumed by all of the Urban Centers is 2.4% of the Urban Growth Area. Additionally, Urban Centers make up 5% of the population, 6% of the housing, and 28.6% of the February 24, 2003 Renton City Council Minutes Page 70 employment in the Urban Growth Area. He also displayed graphs to show how Renton's Urban Center compares with other centers in terms of employment and housing unit growth. In conclusion, Mr. Abbott stated that in its next phase of work, PSRC plans a VISION 2020 scoping process, and plans to address geographies other than Regional Growth Centers such as town centers and nodes, selected redevelopment corridors, compact communities, and rural areas. Mayor Tanner stated that in some of the projection work done by the PSRC, the decline of Boeing activity has been taken into account with no compensation for anything that might occur after that. Emphasizing that the City of Renton is aggressively working on future planning for the Boeing property, he urged PSRC to take this into account when calculating its transportation projections. In response to Council President Keolker-Wheeler's concern regarding the outdated information in PSRC's 2002 Regional Growth Center report for Renton, Mayor Tanner assured that the Administration will thoroughly review the report. Airport: Advisory Committee Transportation Systems Director Sandra Meyer introduced Marcie Palmer, Accomplishments Renton Airport Advisory Committee Chair, who gave a briefing on the accomplishments of the Renton Airport Advisory Committee. Ms. Palmer stated that the committee, which was formed in March, 2001, consists of City staff, airport tenants, and neighborhood representatives. She explained that in terms of community building, the formation of the committee has increased public awareness of the laws, policies, and procedures that govern the operation of airports, and has resulted in a forum in which airport issues are aired publicly and potential solutions are discussed. Ms. Palmer reported that the committee's accomplishments in regards to airport business and operations included assisting in the preparation of the Renton Municipal Airport Business Plan, and making recommendations that led to increased airport security, reduced runway incursions, and improved leasing policies. In regards to airport noise, she stated that the committee improved the language used in the voluntary noise abatement procedures brochure, increased the advertising of those procedures, and initiated formal procedures to track and investigate noise complaints. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: • The Human Services Division, in partnership with The Salvation Army, sponsors the Renton Emergency Assistance Program (REAP), which helps low-income residents pay their utility bills or other emergency services. Donations to the fund are made directly to The Salvation Army and are solicited through an insert in the City's utility bills. In 2002, donations totaled $3,184, helping a total of 35 people. • Interested citizens are invited to an open house about the transportation improvements to the NE 3rd and 4th Street corridor on Tuesday, March 4th, from 4:00 p.m. to 8:00 p.m., at Renton Technical College in the downstairs foyer of the Campus Center (Building I). Contact Keith Woolley at 425- 430-7318 for more information. • Sound Transit will host an open house to present Renton -area bus service improvement plans scheduled for 2003 and beyond. The open house is February 24, 2003 Renton City Council Minutes Page 71 scheduled for Wednesday, March 5th, from 4:30 p.m. to 7:30 p.m., at the Renton Senior Activity Center located at 211 Burnett Ave. N. For additional information, contact Sound Transit at www.soundtransit.org. AUDIENCE COMMENT Sandel DeMastus, Highlands Community Association (HCA) President, 1137 Citizen Comment: DeMastus — Harrington Ave. NE, Renton, 98056, reported that the both of the Highlands Highlands Neighborhood Neighborhood entry signs have been erected. She also announced that Council Signs, Highlands Community President Keolker-Wheeler will speak on the human services budget cuts at the Association next HCA meeting on February 27th, 7:00 p.m., at the Renton Housing Authority Administration Building. Citizen Comment: Royer — Kathleen Royer, 10841 Rustic Rd. S., Seattle, 98178, speaking on behalf of the West Hill Area West Hill Community Council, thanked Council for its discussion during the preceding Committee of the Whole meeting regarding West Hill area policies and the removal of West Hill from Renton's potential annexation area. Reporting that the West Hill area is undergoing transition, both positive and negative, Ms. Royer noted that the positive aspects include the new management of the West Hill Community Center by the Boys and Girls Club, the commitment of the Northwest Area Foundation to reduce poverty in the area, and King County is addressing traffic and safety issues in the main corridors and business areas. She expressed her hope that the West Hill area and Renton can have a dialogue to investigate the potential for annexing some portion of West Hill to the City, and the establishment of a transition plan to that end. Mayor Tanner reviewed the costs of bringing the West Hill area up to County and City standards, and emphasized that Renton cannot afford to annex the West Hill area at this time. He encouraged residents to continue to pressure King County to bring more improvements to the area. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of February 10, 2003. Council concur. February 10, 2003 Appointment: Board of Mayor Tanner appointed Mark Rigos, 1309 N. 39th Pl., Renton, 98056, to the Adjustment Board of Adjustment, Position #3, for a four-year term expiring on 9/06/2006. Refer to Community Services Committee. Vacation: Alley between City Clerk submitted petition for vacation of an alley between Whitworth and Whitworth & Morris Aves, Morris Avenues S. and S. 3rd and 4th Streets; petition received on 1/17/2003 and S 3rd & 4th Sts, St. from Greg McNabb of St. Anthony's Parish, 314 S. 4th St., Renton, 98055, Anthony's Parish, VAC-03-001 accompanied by required filing fee (VAC-03-001). Refer to Plannine/Building/Public Works Administrator; set public hearing on 3/24/2003 to consider the petition. (See page 74 for resolution setting the public hearing.) Annexation: Minimum Area Economic Development, Neighborhoods and Strategic Planning Department Threshold Establishment of recommended adoption of a minimum area threshold of ten acres for future Ten Acres annexation elections to make more efficient use of staff time and to promote larger annexations. Refer to Planning _& Development Committee. Fire: Records Management Fire Department recommended approval of a contract in the amount of System, Public Safety $130,000 with Public Safety Consultants, Inc. for the implementation of its Consultants records management system. Refer to Public Safety Committee. February 24, 2003 Renton City Council Minutes Page 72 Police: JAIBG Funds to King Police Department reported Renton's eligibility to receive Juvenile County Juvenile Crime Accountability Incentive Block Grant (JAIBG) funds in the amount of $27,012, Enforcement Coalition and requested approval to pool those funds with other King County jurisdictions to the King County Juvenile Crime Enforcement Coalition for juvenile justice system improvements. Council concur. Transportation: TIP (2003- Transportation Systems Division requested authorization for the 2003 2008) Line Item Reallocation reallocation of projects by line item within the 2003-2008 Transportation Improvement Program (TIP) appropriation of $6,661,200 for the Transportation Capital Improvement Fund 317. Council concur. Transportation: Rainier Ave Transportation Systems Division recommended approval of an agreement in the Corridor Study, Mirai amount of $260,600 with Mirai Associates, Inc., to conduct a comprehensive Associates corridor study of Rainier Ave. from SR-167 to the northern City limits. Refer to Transportation (Aviation) Committee. CAG: 00-061, Oakesdale Ave Transportation Systems Division submitted CAG-00-061, Oakesdale Ave. SW SW Phase 1B & Phase 2, Gary Phase 1B and Phase 2; and requested approval of the project, authorization for Merlino Const Co final payment in the amount of $43,582.20, commencement of 60-day lien period, and release of retained amount of $107,547.56 for the full project to Gary Merlino Construction Company, Inc., contractor, if all required releases are obtained. Council concur. CAG: 02-002, SR-900 — S 2nd Transportation Systems Division submitted CAG-02-002, SR-900 — S. 2nd St. St Traffic Signal Safety, Traffic Signal Safety; and requested approval of the project, authorization for Totem Electric of Tacoma final payment in the amount of $40,759,66, commencement of 60-day lien period, and release of retained amount of $12,699.69 to Totem Electric of Tacoma, Inc., contractor, if all required releases are obtained. Council concur. CAG: 02-050, SR-900 — NE Transportation Systems Division submitted CAG-02-050, SR-900 — NE Sunset Sunset Blvd/Anacortes Ave Blvd. and Anacortes Ave. NE Intersection Improvements; and requested NE Intersection Improvements, approval of the project, authorization for final payment in the amount of Totem Electric of Tacoma $24,295.02, commencement of 60-day lien period, and release of retained amount of $14,683.14, to Totem Electric of Tacoma, Inc., contractor, if all required releases are obtained. Council concur. CAG: 01-098, Traffic Signal Transportation Systems Division recommended approval of a supplemental Priority System, IBI Group agreement in the amount of $34,969.05 to CAG-01-098, contract with IBI Group for the Traffic Signal Priority System project, for additional work due to unforeseen design details and system selection complications. Council concur. Utility: Earlington Sanitary Wastewater Utility Division recommended approval of a contract in the amount Sewer Replacement Survey of $76,180.20 with Penhallegon Associates Consulting Engineers, Inc., for Work, Penhallegon Associates survey work associated with the Earlington Sanitary Sewer Replacement Consulting Engineers project. Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. OLD BUSINESS Alex Pietsch, Acting Economic Development Administrator, reported that City Legislature: Lobbying Efforts representatives visited and talked with legislators last Tuesday regarding issues that affect Renton. Mr. Pietsch stated that various topics were discussed including annexation reform legislation, preservation of local water rights, transportation issues, gambling issues, and the international family of building codes. February 24, 2003 . Renton City Council Minutes Page 73 Council President Keolker-Wheeler expressed her appreciation to City staff for putting together the Renton information packet that was given to the legislators. Public Safety Committee Public Safety Committee Chair Clawson presented a report regarding the fee Police: Jail Services Contract adjustment for the temporary custody of inmates before transfer to the Yakima Addenda, King County Cities County Jail. The Committee concurred in the recommendation of staff that Council authorize the Mayor and City Clerk to execute the addenda to the interlocal agreements for the temporary custody of inmates before transfer to the Yakima County Jail including the cities of Algona, Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Kenmore, Lake Forest Park, Maple Valley, Medina, Mercer Island, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville, and Yarrow Point.* Councilman Clawson noted that the interlocal agreement addenda raises the daily inmate housing rate that the City charges other jurisdictions to match the rate that Yakima County Jail charges. *MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Human Services: Salvation Councilwoman Nelson, speaking as a boardmember for The Salvation Army, Army Donations thanked City employees and citizens for their donations to The Salvation Army. Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 212359 - 212810 and three wire transfers totaling $2,247,102.30; and approval of Payroll Vouchers 42794 - 43027, one wire transfer and 564 direct deposits totaling $1,758,307.36. MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Issaquah School Finance Committee Chair Parker presented a report regarding the Issaquah District Impact Fees School District impact mitigation fees. After review and consideration, the Finance Committee recommended that Council: • Accept the recommendation of the Administration to retain the current School Mitigation Impact Fee of $2,937 per new single-family dwellings within the City of Renton portion of the Issaquah School District No. 41 l; and • Accept the recommendation of the Administration to amend the text under Issaquah School District in the Other Related Documents Section (page 16) of the Comprehensive Plan by adding "except for School Impact Fee Calculations and Final Fee Contained therein. The School Impact Mitigation Fee is determined as set forth in Ordinance #4808 and Section 4-1-160 of Title IV, City of Renton Development Regulations." MOVED BY PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning & Development Planning and Development Committee Chair Briere presented a report Committee regarding the Comprehensive Plan Update — Employment Area -Valley (EA-V) Comprehensive Plan: policies and the Heavy Industrial (IH) Zone development moratorium. The Employment Area Valley & Committee met on February 21, 2003, to consider the recommendation of the Employment Area Industrial Planning Commission on the revisions to the EA-V policies, and staff review of Policies, IH Zone Moratorium the Employment Area -Industrial (EA-1) policies. These policies are under review both as part of the Citywide Comprehensive Plan update required by the February 24, 2003 Renton City Council Minutes Page 74 Growth Management Act, and Resolution #3613, which declared a moratorium on new development within the City's IH Zone. The Committee reviewed the staff and Planning Commission recommendations and concluded that sufficient review of the EA-V was completed to address issues set forth in Resolution #3613 for the Valley. The proposed policies cannot be adopted by the City Council until after a public hearing on all of the 2003 Comprehensive Plan amendments occurs later this year. However, the proposed text changes continue the City's policy of allowing a broad range of employment -based uses in the Valley. The current adopted EA-V policies are sufficient to guide development in the Valley until the revisions are completed and adopted. The EA -I policies were reviewed by staff for the area north and east of Monster Rd. (Merlino Quarry), and the area east of Garden Ave. N. (PACCAR and Houser Way). Staff concluded that sufficient land use changes in these areas are not envisioned in the near future and any changes to the policies should be addressed during the normal Comprehensive Plan update process. It was therefore recommended the EA-V land use designation and the EA -I areas north and east of Monster Rd. (Merlino Quarry) and the area east of Garden Ave. N. (PACCAR and Houser Way) be removed from the moratorium. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 75 for resolution.) Development Services: St. Planning and Development Committee Chair Briere presented a report Anthony's Parish Development regarding St. Anthony's Parish development agreement. On February 10, 2003, Agreement a public hearing regarding the St. Anthony's Parish development agreement was held before the City Council. Although issues of concern were raised at this hearing, City staff and representatives of St. Anthony's Parish have since resolved these issues and have mutually agreed upon a final version of the document. Therefore, the Committee recommended the approval of the St. Anthony's development agreement. The Committee further recommended that the City Attorney be directed to draft the resolution regarding this matter and, upon adoption of the resolution, that the Mayor and City Clerk be authorized to execute the agreement.* Councilwoman Briere commended City staff and St. Anthony's Parish for working together to finalize the development agreement. *MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolutions were presented for reading and adoption: RESOLUTIONS Resolution #3621 A resolution was read setting a public hearing date on March 24, 2003, for Vacation: Alley between vacating the alley running north to south between Whitworth and Morns Whitworth & Morris Aves, Avenues S. and S. 3rd and 4th Streets (St. Anthony's Parish; VAC-03-001). and S 3rd & 4th Sts, St. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL ADOPT THE Anthony's Parish, VAC-03-001 RESOLUTION AS READ. CARRIED. February 24, 2003 Renton City Council Minutes Page 75 Resolution #3622 A resolution was read declaring a (modified) moratorium on development Planning: Heavy Industrial beyond State Environmental Protection Act (SEPA) thresholds in the Heavy Zone Development Industrial (IH) Zone and establishing a termination date for the moratorium. Moratorium Modification MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Noting that adoption of this resolution represents one more step towards ending the IH Zone development moratorium, Council President Keolker-Wheeler expressed her appreciation to the Mayor and City staff for their efforts. The following ordinance was presented for second and final reading and adoption: Ordinance #5003 An ordinance was read amending Chapter 6-18, Penal Code, of Title VI, Police Legal: Auto Theft Tools Regulations, of City Code by reorganizing, adding definitions, and making the possession or making of auto theft tools a crime. MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Noting the art exhibit on display in the Council Chambers, Councilman Persson Community Services: Art invited Municipal Arts Commission members Doug Kyes and Nancy Hoben to Class, "Young Artists Meet the comment on it. Ms. Hoben explained that they held a class called "Young Masters" Artists Meet the Masters" at the Highlands Neighborhood Center over winter break for children ages seven to eleven, and the exhibit contained examples of the students' work. Mr. Kyes pointed out that due to the popularity of the class, they plan on holding another one. EXECUTIVE SESSION MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER, COUNCIL RECESS INTO EXECUTIVE SESSION FOR FOURTEEN MINUTES TO DISCUSS A PROPERTY TRANSACTION FOLLOWING A FIVE-MINUTE RECESS TO VIEW THE ART DISPLAY. CARRIED. Time: 8:47 p.m. The meeting was reconvened at 9:06 p.m.; roll was called; all Councilmembers present except Corman, previously excused. ADJOURNMENT MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADJOURN. CARRIED. Time: 9:07 p.m. 6&%'t� 4. WaZtq, J . . .. ...... BONNIE I. WALTON, City G1ork Recorder: Michele Neumann February 24, 2003 CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING February 24, 2003 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Keolker-Wheeler) COMMUNITY SERVICES (Nelson) FINANCE (Parker) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Clawson) TRANSPORTATION (AVIATION) (Persson) UTILITIES (Corman) MON., 3/03 Boeing "Move to the Lake" 6:30 p.m. Manufacturing/Design Consolidation *Council Proposal Conference Room* MON., 3/03 Mark Rigos Appointment to Board of 5:45 p.m. Adjustment; Landscape Maintenance Services Contract NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. CITY OF MENTON Mayor Jesse Tanner W herea,k, the American Red Cross was founded in 1881 by Clara Barton, who began her selfless service 20 years earlier, helping the wounded and innocent victims of the American Civil War; and W he.Yea,k, Congress officially chartered the Red Cross to provide relief and assistance to people afflicted by natural and manmade disasters; and W hewec4; the American Red Cross has been helping the citizens of King County for more than 100 years; and Where ,S-, the American Red Cross is deployed throughout the world today with our Armed Forces, providing emergency communications for service members separated from their families; and Whe e,a4; people throughout the Renton community rely on the Red Cross to provide training and information to make thousands of individuals, schools, and businesses safer and ready to respond to unforeseen emergencies; and Whewea4; nearly all the work of the Red Cross is performed by volunteers who dedicate thousands of hours of their time to help their neighbors; and W hesrecW, in 1943, President Franklin D. Roosevelt designated March as a time for all Americans to "rededicate themselves to the splendid aims and activities of the Red Cross;" Now, 7l.ewe4bre; I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim March 2003, to be 2ecL Crol-k M olqth/ in the City of Renton, and I urge all citizens to join me in honoring the men and women, staff and volunteers of this outstanding organization. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 24th day of February, 2003. se 1 anner, mayor enton, Washington 1055 South Grady Way- Renton, Washington 98055 - (425) 430-6500 / FAX (2 )�,zWKE lv JL O T T ® This paper contains 50 % recycled. material, 30 % post consumer AHEAD OF THE CURVE VISION 2020 Outreach Designated Regional Growth Centers, Counties, and Countywide Planning Organizations WINTER/SPRING 2003 Puget Sound Regional Council Purpose of Meeting a Growth Management Policy Board (GMPB) desire to increase communication with jurisdictions containing Regional Growth Centers, Countywide Planning Organizations, and Counties * Jurisdictions presenting their Center Plans to GMPB s Why? Share success, help identify barriers/issues Share recent work and future work of the GMPB Discussion Puget Sound Regional Council Puget Sound Regional Council Transportation Policy Board k '�ryi Puget Sound Regional Council General Assembly Executive Board Growth Management I Operations Policy Board Committee Work of the Growth Management Policy Board * Centers Workshop February 2002 * Puget Sound Milestones - Growth Monitoring Report August 2002 - Centers Monitoring Report October 2002 * Concurrency Reports and Workshop November 2002 a Design Guidelines in Centers January 2003 * VISION 2020 Standards and Criteria Spring 2003 a Implementation Tool Kit Spring 2003 * Preliminary Scope of Work for VISION 2020 Update Summer 2003 * Official "Public Scoping" of VISION 2020 Update Summer 2003-04 Puget Sound Regional Council 2 Regional Growth Centers Regional Center Downtown Seattle Regional Activity Center Seattle First Hill/Capitol Hill Seattle Uptown Queen Anne Seattle University Community Metropolitan Center Downtown Bellevue Downtown Bremerton Downtown Everett Downtown Tacoma Historic Center Kent Downtown Puyallup Redmond ------- Renton —.. _ _ - ------.__.... -- - - ----—----------- .. ---- - - -- Retail Shopping Center Federal Way Lakewood Lynnwood Northgate South Hill Tacoma Mall Tukwila Office Park and General Commercial Center Bothell Canyon Park SeaTac Puget Sound Regional Council Urban Growth Area and Urban Centers ❑ Urban Growth Area (USA) Urban Center Puget Sound Regional Council 3 Center Housing . t Growth 30,000 E11990 Housing Units E1990-2000 Growth 0 Growth to R—h Target 27,3 26,000 20,000 ,�� na o 14 �15 1617=19=21 2345678910111213 1.Downtown Bellevue u Lynnwood 15 Seattle First Hnvoanito/*m u.Bothell Canyon Park e Downtown Puyallup 16.wonx ate, u.Downtown Bremerton 1o.South Hill 1r.Seattle University Community *. Downtown Everett 11Redmond 1a.Seattle Uptown Queen Anne s. Federal Way 12.nemon 1y.Downtown Tacoma a.xont 13.aoaTa" co.Tacoma Mail r. Lakewood 14.Downtown Seattle 21Tukwila Puget Sound Regional Council Center Housing .t Growth _ King 15,000 1. Downtown Bellevue | � F�om�u 12,500 ----90 �--' a. non 10,600 4. Redmond 5. Renton 1omm ' 8. 8eaTao 7. Downtown Seattle r'noo 8. Seattle First Hill/ 6,300 Capitol Hill S. wortxgate a.»»» 1O.Seattle University Community e.soo500 11.Seattle Uptown Queen Anne 12.Tuk=i|o o -Puget Sound Regional Council rel Next Phase of Work • Begin to Address "Other" VISION 2020 Geographies — Town Centers and Nodes — Selected'Redevelopment Corridors — Compact Communities — Rural Areas • VISION 2020 Update Public Scoping Process Puget Sound Regional Council VISION 2020 Scoping Process • Draft "Request for Comments" Document. (August 2003) • Final "Request for Comments" Document. (September 2003) • Mail "Request for Comments" Document. (October 15, 2003) • Public Hearing. (January 2004) • Deadline for Public Comments. (February 15, 2004) • Compile Comments and Present to Boards. (March/April 2004) • Draft final scope of work for Boards Action. (AprillMay 2004) • Identify Needs to Carryout Project and Match With Available Budget. (June 2004) 7 Puget Sound Regional Council 2002 Regional Growth Centers Report RENTON REGIONAL GROWTH CENTER Community Context The City of Renton, located at the southern end of Lake Washington, covers approximately 17.3 square miles and is home to a year 2000 population of 50,052. It has grown from a small, compact town between the Cedar and Green River Valleys to a mid -sized suburban city, with stable residential neighborhoods, a strong industrial base., and a growing commercial/office sector. Employment in Renton has historically been dominated by industry. The city's location between Seattle, Bellevue and Tacoma, and near Sea-Tac Airport, places Renton in the center of the economic hub of the state. Renton's adopted regional growth center boundary is based on the historic downtown boundary, included in its 1901 incorporation. The area has long served as an employment center. The largest employer in the center is the Boeing Company, which established its Renton Airport operation in 1940. Today the pressures of economic growth and suburbanization have directed growth away from the city's downtown. Regional shopping centers competing with Renton's downtown retail core have resulted in a shift in downtown retailing from general merchandise to specialty items. Renton- j y Wide S apshot .t,, s�. Area (square miles) 17.3 Population (2000) 50,052 Population per square mile 2,893 Employment (2000) 54,825 Employees per square mile 3,169 Housing units (2000): 22,676 Employees per housing unit 2.42 Source: 2000 U. S. Census, Washington State Employment Security Department, Puget Sound Regional Council Central Puget Sound Regional Growth Centers Page 1 Renton City of Renton Employment Gov 6% Education IConst/Res 3% 1 3% FIRES WTCU 21 9% A Retail 17% Manuf. 41% The City of Renton relies heavily on the Boeing company and other manufacturing businesses, which provide 41% of all city employment, followed by Financial, Insurance, Real Estate, Services, which comprise 21 %, and retail, comprising 17%. Comprehensive Plan While downtown Renton was once a compact and bustling retail area, residential and commercial growth in the past several decades has spread out from the downtown to the south (into the Green River valley), and up the east hill toward Lake Youngs. Meanwhile, the downtown continues to be a major employment center, hosting the Boeing company's Renton plant and other major employers. According to the city's 1995 plan (amended in 1997), the Renton Regional Growth Center has nearly reached its build -out in terms of employment. Therefore, the plan anticipates future employment growth within the city will occur south of the downtown, in the Green River valley. , The city's comprehensive plan forecasts city population to grow from 41,395 in 1990 to 57,409 in the year 2010. The city's year 2000 population was 50,052. The city's planning area population (which includes the city plus its future annexation area) is expected to grow from 101,593 in 1990 to 135,161 in the year 2010. Over the past 20 years, while suburban growth was spreading out from the city center, the downtown experienced less investment in public infrastructure and private development. One of the 1995 plan's goals is to bring retail, office and residential uses back into the downtown in greater amounts and intensities than before. The plan's goal is to focus growth into the downtown regional growth center. The plan's vision for the downtown regional growth center area is to achieve a mix of uses to include residential, retail, office, and services uses which support transit and "....create a new synergism of public and private sector activities. In the surrounding residential areas, infill urban scale townhouse and InUlti- family developments are anticipated. Site planning and infrastructure will promote a pedestrian scale environment and amenities." In the regional growth center, the city's comprehensive plan supports urban housing at the highest densities allowed in the city (up to 100 units per acre). The recently completed Metropolitan Place development represents the type of development foreseen in the plan. Central Puget Sound Regional Growth Centers Page 2 Renton The Regional Growth Center Background The Renton Regional Growth Center lies west of I-405, south of the Lake Washington shoreline, and east of Rainier Avenue. Renton's barbell -shaped center has two distinct parts: the south area comprises the old downtown commercial district while the north area is primarily devoted to industrial use (including the Boeing company's Renton plant). Immediately west of the industrial part of the center, and across the Cedar River, is Renton Municipal Airport, which is used heavily by the Boeing company. With support from both the public and private sectors, the Renton Regional Growth Center has begun to experience reinvestment over the past 5 years. Portions of old downtown Renton are being redeveloped. Former auto dealer sites are being acquired for redevelopment, and new multi -family housing, such as the Metropolitan Place project, have become new anchors of the downtown. In addition, Metro's newly expanded Renton Transit Center is located in the heart of Renton's regional growth center, adjoining Metropolitan Place. See the following page for an aerial photo of the Renton regional growth center. Regional Growth Center Planning and Implementation Renton is engaged in a series of planning efforts that are focused on moving the city toward its regional growth center goals. As part of the city's regional growth center designation, Renton has agreed to accept 7,417 new households within the regional growth center in order to help achieve the mix of housing, jobs, and shops needed to support the Downtown Renton Regional Growth Center. The South Renton Neighborhood Plan, completed in June 2002, is the city's latest effort to shape the future of the regional growth center. This area comprises the south half of the older downtown portion of the regional growth center, south of Houser Way S. The south Renton neighborhood plan will guide the redevelopment of this area in a transition from its existing mix of apartments, non -conforming single family homes, and businesses, into a higher density urban multi -family residential neighborhood which will support employment and retail opportunities on neighboring properties in the regional growth center. The plan includes. residential densities which range from 15 to 100 units per acre. In addition to planning and zoning guidance, the plan contains policies related to transportation, capital facilities and utilities, parks, streetscapes, and urban design/neighborhood character. The plan provides development incentives for private development, encourages owner -occupied housing, and allows mixed use condominiums above ground level retail space. The city has established a multi -family design district for the south Renton neighborhood, and for the remaining downtown part of the regional growth center has created an Urban Center Design Overlay District that provides design and development guidelines aimed at moving the city toward its regional growth center goals. The city is currently preparing an update to the downtown core element of its Comprehensive Plan. When complete, this updated Subarea plan will include stronger regional growth center policy as well as ties to countywide planning policies and the Regional Council's VISION 2020 regional growth center policies. In addition, the city's Comprehensive Plan update (planned for 2003) will clarify the relationships between the south part of the regional growth center (primarily the commercial downtown core and adjoining residential area) and the north portion of the regional growth center (primarily the Boeing plant and other industrial uses). 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ZaU�L`-• ,yai�-t_.k��:.4'L.. f�'�:�fi':•.'G�'tn��.Y',rG+'..�.ti?isrzrrt��l::.;�rrt,:��"?t•r.'-lh.. ,:G.(ti:;:f,V"-. ��'z,1E�;..}"?�'^','\..�i!��.•�•.f-'�'An. evaluating its parking standards to address current disincentives to private developers, and attempting to provide positive incentives for new development. Future planned updates to the city's downtown plan and regional growth center plan will address the emerging opportunities for redevelopment of long -held properties now being surplussed by the Boeing Company in the north part of the regional growth center. These planning efforts will respond to future Boeing decisions and actual market conditions in these areas. Population, Housing, and Employment From 1990 to 2000, population grew from 1,387 to 1,788 (29%), housing units grew from 900 to 1,056 (17%), and households increased 34%, from 732 to 979. Population and housing densities also grew, with population density increasing by 28% and housing unit density growing by 17%. In 2000 the center has reached 20% of its population target and 24% of its housing unit target. The recent development of new higher density housing in the Renton Regional Growth Center (not included in the year 2000 figures) will push these numbers higher. in 2000 Renton Regional Growth Center had reached 17,184 employees, 90% of its employment target. The mix of jobs in the Renton center is heavily influenced by the presence of the Boeing Company and other manufacturing and industrial activities. In the year 2000 the center's employment was divided among the major sectors as follows: 79% manufacturing; 9% services; 5% wholesale, transportation, communications, and utilities; 4% retail; and 1% each for construction, government/education, and FIRE (finance, insurance, and real estate). With 17,184 jobs contained in 551 acres, the center has an employment density of nearly 20,000 jobs per square mile, or 31 jobs per acre. This compares favorably with the 25 jobs per acre density guideline contained in Regional Council's VISION 2020. Source: entonRegiinafGrowth Center 'oatlo oyusi}ngp�andmp�byment (2000) 1990 2000 Target Population 1,387 1,788 6,978 Persons per square mile 1,617 2,077 - Housing units 900 1,056 4,500 Housing units per gross acre 1.6 1.9 - Households 732 979 - Households per gross acre 1.3 1.8 - Employment * 14,007 17,184 19,200 Employees per gross acre * 25 31 - Employees per housing unit * 15.6 16.3 * Employment figures are for 1995 and 2000 2000 U.S. Census, Washington State Employment Security Department, Puget Sound Regiona I Council Central Puget Sound Regional Growth Centers Page 4 Renton RentpnRegional Growth Center "Employment by,Sector Services 9% Retail 4% FIRE 1% WTCU 5% Manufacturing 79% Government/education 1 % Construction/resources 1 % Source- Washinntnn StatP Fmntnvment Prijrity DBnertmPnt Land Use, Character & Urban Form One of the older cities in the region, Renton still has some remaining vacant and underused land in the historic downtown, which offers a limited capacity for new development. The center includes a portion of the Cedar River and Lake Washington shorelines, and has a mix of uses. Community shopping, residential, and industrial uses share the area with office space, civic, and governmental functions. Cultural, arts and entertainment venues, such as the Renton Civic Theater, are present in the center as well. A major center attraction is the Cedar River Trail. The Spirit of Washington Dinner Train departs from downtown Renton's depot. The Renton Fire Station is on the Washington State Register of Historic Buildings, and is home to the Renton Historical Museum and Society. The land use element of Renton's comprehensive plan shows the old downtown area (southern part of the regional growth center) as commercial, and the north end (Boeing) as industrial. The city hopes to continue to develop and improve a mix of uses in downtown to include residential options, commercial and retail opportunities, both light/high technology and heavy industrial uses, public services, entertainment, and recreation and youth activities. To accommodate a tripling of population, multi -family housing is planned to be available in a wide variety of types and prices. A new, larger City Hall campus, anchoring the east end of the center, is in development. The campus is anticipated to contain a public safety complex, administration building, public parking garage, and open space. Plans to expand the Cedar River Trail and integrate it with the city's trail system will make the center more accessible to walkers and bikers. See the map on the following page for a depiction of current land use in the Renton regional growth center. Central Puget Sound Regional Growth Centers Page 5 Renton I 1 I pYl I, al � � i ,'•j�. r I I I EJ�J �i.L� j R.: - .��\l ��5, - \.. 'y,•- . A - - j.(;j Al y�,. !. 1ti'4� t i i ; I 1' f— I I I i i"' `, '•� i J�— �./ f^ ��-/' ... r l- --.. 4 I I I I _`y�� 7 '" a o M. cy I it r ,_ ~ ,� ., --�, �ir/ N .��` �.'f.' �` .✓ a; ti ><_ r / ,., �i b a ] L) Z :9 XX 'Z. So. R�. rn rn F+ ��✓ ,'r�' C �.�- -' .._•�—. i I i IT IT I 1 I : I I !- I� : 1 ' ' E � _ �` ��" ,f � : _ h`- '"-- 'I t , Hi (I �: I I +11 I, Ii I;T�-,'j I I IH �Fi!ilsl I "1Ii ^ I ir7� I I Ii' r_.iE 11II - i.!�:=:III �'-1...�T!Ii1I ti - r u.� 4 �� II.I,; !� I[�IIII; I iIIII�I•Ihi I1. r,""(�-��V-k ��I-- 7'l j— ..»_�%� i �- ;,I131 I 11 �!IF`I!- I,I.I'11't,'d-I 11 ,-. •,;� I'! _,I! � illil Pt'I 1t ! o- �� 'I i IT, - ! III I �, , 1 ]- ,i ,!III 17«'I1�✓�,,:. J,j• �:-:_`'.�, _..,;� II 4 LI-iil_�+�JI, , f - ✓ i� �_ I � I 1 1 -i717 I I L� ' I I I I �^�i,�I_•7�-1� \ r ✓ /' �� .� _ -�� i�;�/ �� ^,,..� !� _ I',;Iltl. I I I T �r y., i t ,�jtjr / { a►.' r i 1 ;i C 1 Z ��I — .t-j --- .—.�,�--:_ I �� L .-''�f! .e- ��-�`.,, �I 1--�,_L�__ - '� 1�_.i y I.ti -� � � � ..Y'• F i t i i(�'. .-.. ;.1G�_,.' ! � : I r I ' i� I '•^1' -__ I �'�--� _ - 1 }-_ = "`� ��-"' I_�_jj'1'.,•� :� : � I_ I �:t„ _ -�'i I'� i h•ti,. I t;'� �IIi 71 - - {' - _ I'�y�l ✓'�- !j�l �' ai �1!(^-�- 1.: -_ T''. il/ !-1�1 �{, I ! __ T 1 . I--: y 1:1 , I �; �� •� �`'-L.� ' 1:.! ,--r- '� '�'`;�`� ,'r •i { I J L! r. 1 - J-� I i I I tom, 'y � _ � • ti j �� 5 J<'s.� „ �, �J : ,t--' ` I 1. F-S -51 4: ;�'iT`-j r'j j , ! • '—r. 1 —j 1 i I 1 r -i . r I , " I �ti � r I •1 Ir 1•: ' �i !_ t _ ( , —i F _'` L'• -._ I. ; II .tl;I I 1+:.i';II II Jul I a !r -{. I ii 1 1�,�-- II- -, ( f . I_ I � - vr�,h �-•, I IJ_ (-_-� 1j-7�--'' II �t a-i� 1.-1-iJ-I. .�L, .il I i 'I i ^-`_":' r7 r`� °•�'~`"`� �,_ •�h �'`^�I-� -+ {- � --r-I r I r I �.�-�i it I ,/ I .I• j.� �� i. ; a 't ! ,� r.f i I , :.:-�'-i� !ry>~=i!(`� � `'r ��.�t i '+ ��. i• (.'` f-'- i � ` '' Renton RegiortahGrowth Center s=xisting Land Use .. Percentage Civic/Quasi-public 1.33% Commercial 5.43% Parks/Open Space 2.33% Industrial 40.63% Mixed Use 0.14% Residential — Multi family 2.79% Office 3.76% Parking 2.99% Recreation 1.89% Schools 0.26% Residential — Single Family 5.86% Government/Military 2.87% Unknown (No Data) 22.43% Vacant 7.02% Warehousing 0.28% Total 100% Employment Related Land Use 54.56% Residential Related Land Use 8.79% Source: King County Assessor records, Puget Sound Keglonal Council Forty percent of Renton Regional Growth Center land use is industrial related, represented mostly by Boeing's Renton Plant. Remaining land uses are scattered among commercial, residential, civic/quasi- public, parks, office, parking, and warehousing. According to King County Assessor records, slightly over 7% of the center's land is vacant, which could provide for future growth in the center. The City of Renton's land use plan shows a majority of the regional growth center devoted to industrial use, with small areas planned for office and residential. The plan dedicates nearly 23% of the center as "center downtown," which provides a mix of uses, including retail, office, services, and high density housing. Percentage Center Downtown * 22.72% Employment Area — Industrial 72.17% Employment Area — Office 4.44% Residential Options 0.51 % Unknown (No Data) 0.16% Total 100% * This designation Source: mixed use retail, office, services, and Plan (2000), Puget l Central Puget Sound Regional Growth Centers Renton Page 6 See the map on the following page for a depiction of designated planned land uses in the Renton regional growth center. Renton's regional growth center, covering 551 acres, is divided into 64 blocks with an overall block size of 8.6 acres (gross) and 6.7 acres (net). Three large blocks (totaling 325 acres) comprise the industrial area in the north part of the center. The southern part of the center, south of the Cedar River, contains 54 blocks totaling 184 acres. This southern half of the center provides a good pedestrian scale, with blocks averaging 3.4 acres. The center contains 687 parcels with an average size of .62 acres, covering some 426 acres (this excludes streets and other rights of way). The land contained in parcels comprises 77% of the entire regional growth center area. Within the Renton Regional Growth Center there are over 13 miles of roads, with an average of one intersection per 6 acres. ,Renton: Regional Growth�,Centet Chawacter.an'd.,Urban_ :Form , Total area (acres) 551 Number of blocks 64 Average block size (gross acres) 8.6 Number of parcels 687 Average parcel size (net acres) 0.62 Road network (linear miles) 13.2 Intersection density (intersections/acre) 0.16 Source: Puget Sound Regional Council Transportation and Access Two major freeways, interstate 405 and state route 167, provide the Renton Regional Growth Center with connections to the regional highway system. I-405 interchanges serving the center are located at Rainier Avenue South (the north end of the freeway portion of SR-167), Bronson Way, Sunset Boulevard, and Park Avenue North. Major arterial streets include Grady Way, Park Avenue N., Rainier Avenue, Logan Avenue S., and the S. 2"d Street and S. 3rd Street one-way couplet. The street system provides a good street grid, with average block sizes of 2.9 net acres. The center is served by several Burlington Northern/Santa Fe railroad branch tracks, which provide freight rail access to Boeing and other industrial users in the center. The Renton Transit Center is currently located at Burnett Ave. S., between S. 2" d and 3`d streets in downtown Renton. A new mixed -use project is currently being constructed adjacent to the transit station. This project consists of three stories of apartments above two levels of shared -use parking and 3,500 square feet of ground -level retail space. Transit users and the residents of the 90 units of mixed -income housing will share these parking spaces. Renton's downtown transit -oriented development, Metropolitan Place, includes 4,000 sq-L►are feet of ground -level retail space and 90 apartments above a two-story garage with 240 parking stalls. It is located across from the newly expanded Renton Transit Center. The parking and apartment development is privately owned and operated by Dally Homes, and King County leases 150 of the stalls for park -and - ride use. The agreement between Dally Homes and King County permitted many goals to be met in the Central Puget Sound Regional Growth Centers Page 7 Renton development of the Metropolitan Place TOD. Dally created a mixed -use affordable housing project in downtown Renton and King County created new park -and -ride capacity. Thirty of the 150 park -and -ride stalls are designated for shared use with residents during non -commuter hours; the rest are dedicated for park -and -ride use. Ninety stalls are provided for resident use. As part of the 30-year agreement to lease park -and -ride stalls to King County Metro, the developer supplies one free Metro bus pass for every apartment unit. The agreement also stipulates that the units be affordable to a mix of incomes. In addition to its location near the transit center, Metropolitan Place is close to a new urban park, retail stores, theater, schools and restaurants, all in downtown Renton. The building occupies the site of the old Good Chevrolet building. King County Metro has renovated and expanded the Renton Transit Center, located across the street from Metropolitan Place, to include additional parking, a plaza, new bus layover and loading areas, and street intersection improvements. The work also includes new paving, shelters, landscaping and other passenger and pedestrian improvements in the area. The Renton Transit Center is a joint project between King County Metro and the City of Renton, and had an approximate cost of $4.4 million. Several private investments are near the Renton transit -oriented development. Across the street from the transit center is Renaissance at Renton, a recently opened l 10-unit luxury apartment complex. One block south is Burnett Station, a 55-unit apartment complex that opened in Summer 2001. These projects were also developed by Dally Homes. As a part of a plan initiated by the City of Renton, many street and sidewalk improvements, including a new urban city park at Third Street and Burnett, have been included in the downtown redevelopment. The Renton Regional Growth Center is served by a total of 16 separate routes, with an average am peak period headway of one bus every 33 minutes. Central Puget Sound Regional Growth Centers Page 8 Renton K Renton Regional Growth Center Transit Routes and Frequencies AM Peak Period . Item Route # Destination Freq 1 101 Seattle 11.88 Renton 20.88 2 105 Kennydale 30.00 3 106 Seattle 20.83 Renton 30.00 4 107 Rainier Beach -Renton 30.62 5 110 Renton Circulator 28.73 6 143 Seattle 30.00 7 148 Fairwood 30.00 8 149 Black Daimond 94.67 9 153 Kent 30.00 10 167 UW 26.00 11 169 Kent -Renton 30.00 12 240 Bellevue -Renton 35.00 13 340 Shoreline or Bellevue 22.00 Renton 20.00 14 565 Bellevue -Renton 36.00 Federal Way 60.00 15 908 Highlands 60.00 16 952 Boeing Everett 30.00 33.83 Source. Puget Sound Regional Council, Metro Transit, Pierce Transit, Sound Transit Regional growth center references and contacts Oily gf'.Renlon Comprehensive Plan (1995, as amended) S'ottlh Renton Neighborhood Plan (2002) Rebecca Lind 425-430-6588 Central Puget Sound Regional Growth Centers Page 9 Renton February 2003 Summary Discussion Criteria for Designation of Newly Proposed Regional Growth Centers and Manufacturing/Industrial Centers QUESTION: What criteria are we talking about, and what would the criteria apply to? ANSWER: These criteria apply to newly proposed Regional Growth Centers (21 currently designated) and newly proposed Manufacturing/Industrial centers (8 currently recognized). The criteria also include a role for the Regional Council in designating new centers. QUESTION: Why did the Growth Management Policy Board (GMPB) ask staff to develop these criteria and include a role for the Regional Council in the designation process? ANSWER: The GMPB initiated as effort to better understand the designated centers and their roles in the overall growth, economic and transportation strategy in February 2002. Over the last year much "centers research" has been accomplished o Centers workshop brought center representatives together. o Centers monitoring report provided data and recommendations. o A center representative is invited to make a presentation at each GMPB meeting. o Staff was directed to update the city council in each center, each county, and each countywide planning organization on the work of the GMPB o More centers work is currently in progress — For example, centers tool kit, centers plan checklist, application of design guidelines in centers. QUESTION: What resulted from the centers research? ANSWER: • Recomfirmation of the role and importance of the Regional Growth Centers in the overall growth, economic and transportation strategy. o Regional expectation for the center to attract population and employment growth. o Potential to become a vibrant mixed use urban center. o Serve as the backbone of the regional transportation system. • Data documented that a wide variety of centers had been designated. o About half are tradition mixed use urban and town centers. o About half are more single use shopping or office centers. o Some may not me well positioned to play the regional role that VISION 2020 intended. Recognition that the centers were designated following a different process in each of the 4 county's countywide planning policies — and those different processes were responsible for creating the wide range of center types. Recognition that VISION 2020 provides insufficient "regional guidance" in centers criteria and designation process. QUESTION: What other events influenced the Growth Management Policy Board? ANSWER: • Decision by Regional Council to focus regional Transportation Improvement Program funds on centers and connecting corridors. • Rumors and inquiries that indicated that a wide range of jurisdictions may desire to be recognized as regional centers. DECISION The Board wanted to address the issue of centers designation in two steps: o It recognized that any re-evaluation of the existing centers could only be done as part of the update to VISION 2020. o The Growth Management Policy Board decided to attempt to create a level playing field for designating newly proposed centers — IMEDIATELY through action to "clarify VISION2020" by the Executive Board. The criteria for newly proposed centers includes that following steps: o Candidate centers must first be included in the appropriate countywide planning policies. o Candidate centers must then submit an application to the Regional Council that addresses the adopted regional criteria. The application addresses the following issues: ■ Background information on history, existing conditions, current status of planning and implementation efforts. ■ Description of how the candidate centers is compatible with VISION 2020. ■ How the candidate center meets existing and planned population and employment thresholds established in the criteria. ■ The centers commitment to "human scale urban form" o Candidate centers application processed by Regional Council staff, GMPB recommendation to Executive Board, final action by Executive Board. 2 CURRENT STATUS • GMPB released draft criteria for public review — November 2002 for regional growth centers, January 2003 for Manufacturing/Industrial Centers. • The draft criteria have been reviewed by: o Regional Staff Committee. o Pierce County Regional Council. o Pierce County staff group — GMCC. o King County Planning Directors. o King County IGT. o King County Council Growth Management Committee. o Snohomish County Tomorrow staff group — PAC. o Kitsap County staff group. o Material placed on our web site. • Deadline for comments for consideration by GMPB — March 14, 2003. • GMPB schedule for making recommendation to Executive Board — April 10, 2003. • Executive Board action May 22, 2003. What Will The Growth Management Policy Board Be Working On Next? • Research "Other" VISION 2020 Geograpriies o Town Centers and Nodes o Selected Redevelopment Corridors • Compact Communities • Rural Areas Oversee the VISION 2020 Update Public Scoping Process o Mail "Request for Comments" Document. (October 15, 2003) o Public Hearing. (January 2004) o Deadline for Public Comments. (February 15, 2004) o Compile Comments and Present to Boards. (MarchlApril 2004) o Draft final scope of work for Boards Action. (AprillMay 2004) o Identify Needs to Carryout Project and Match With Available Budget June 2004) 3 What is the Puget Sound Regional Council? The Puget Sound Regional Council is the regional transportation and growth plan- MEMBERSHIP nin coordinating agency for the central Puget Sound region of Washington state. 9 9 9 Y 9 9� 9 King county: The Regional Council serves as a forum for cities, counties, transit agencies, Algona Auburn ports, tribes, and the state to work together on important regional issues. Beaux Arts Village Bellevue Bothell Burr KeyResponsibilities p Clyde lill, Covington Duvall Regional Vision: The Regional Council works to achieve VISION 2020, the Enumclaw g g. Federal way region's adopted growth and transportation strategy. This vision calls for healthy Hunts Point communities, a strong economy, and an efficient and diverse transportation system. Issaquah Kenmore Kent Transportation Funding: The Regional Council administers distribution of about King County Kirkland $100 million in Federal Highway Administration and Federal Transit Administra- Lake Forest Park Maple valley tion funds each year to target to projects that support state and local priorities Y g P I PP Medina identified in regional Mercer Island Newcastle plans. North Bend Pacific Transportation Planning: The Regional Council develops a comprehensive long- Port of Seattle range transportation plan (Destination 2030) and prioritizes short-range transpor- Redmond Renton tation needs and financial strategies (I0-YearAction Strategy). Sammamish Searac Seattle Transportation Improvement Program: The Council maintains the regional Trans- Shoreline Skykomish portation Improvement Program to ensure that transportation projects are coordi- Snoci Imie Tukwila nated and consistent with Destination 2030, meet clean air standards, and assure Woodinville that projects are eligible for receipt of federal funds. Yarrow Paint Kitsop county: Bainbridge Island Regional Data: The Council provides regional data, and forecasts and monitors Bremerton Kitsap County economic, demographic and transportation conditions in the region. Port Orchard Poulsbo Pierce County: Coordination: The Council ensures that state, regional and local transportation Bonney Lake Buckley plans are consistent, and that transportation and land use plans are coordinated. DuPont Eatonville Edgewood Technical Assistance: The agency provides technical assistance to local govern- Fife Fircrest ments, the state and federal and business and community organizations. or.q Gig Ho rbor governments, g Y Lakewood Milton Mandates Orting Pierce County Port of Tacoma In addition to its own Interlocal Agreement, the Regional Council operates under Puyallup Ruslon numerous federal and state laws, including: Steilocoom Sumner m The federal Transportation Equity Act of the 21"Century (TEA-21) Tacoma University Place o Federal and state Clean Air Acts Snohomish County: Arlington s State Growth Management Act Edmonds Everett Granite Falls lake Stevens Members Lynnwood Marysville Mill Creek Regional Council members include King, Kitsa , Pierce and Snohomish counties, 9 g P Monroe 70 cities, three ports, and two state agencies — the Washington State Department Mountlake Terrace Mukilteo of Transportation and the Transportation Commission. The region's transit agen- Port of Everett Snohomish ties and six associate members also participate in the Regional Council. Snohomish County Stanwood Sultan Woodway State Agencies: The Puget Sound Regional Council is designated under Washington State Department of Transportation Washington Transportation Commission federal law as the Metropolitan Planning Organization, Associate Members: DanielJ. Evans School of Public Affairs Island County and under state low as the Regional Transportation Pori of Bremerton Central Puget Sound Region Puyallup Tribal Council Planning Organization for the central Puget Sound region. Thurston Regional Planning Council The Tulalip Tribes ol E V_ E m°y. E:�n E EV. E EH `a o o o -o..o o- 0. ;F..E E m 'm'o TV:mO -EmU „'.rno E T..E,. 0 H `o „V V-:3°V E c E E- o E o c .o y goo. o s pTm JU _o_ O. :V a Ua_.>U O"T— vUY O 4�.'O U. 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O o 'rn i Q a°i a� 'N E c s c E (� rn `c .o m H 'i c rn m A ° Y o r L s a� o a x s �• — o c d °� o=" 'd s o m o o s d 3 0 -d d d ° v d u v u a O rn a� w d 0 a u 0 3 E �' �' f- .S CO U- � I a Y LL, oc PI InAt Snl Ind Rpoional Council Thursday, Mach 20, 2003 P-Olympic Room 8, Fisher lhavuno� n • ZearrAe e�� r Registration (OLYmPIc Room) ............ ............... opens at 2:30 PM Business Meeting (OLYMPIc Room) ..__... _._ ... 3:30-5:30 Pm No Host Social (FISHER PAVIwoN).........__.._......__.............. .......... .......... 5:30-6:30 Pm Dinner and VISION 2020 Awards (FISHER PAVILLION)............................ 6:30-8:30 Pm Yes, I will attend both the Business Meeting and Dinner. F?; Yes, I will attend the Business Meeting only. a I Yes, I will attend the Dinner only. Sorry, I will not be able to attend. Cost for dinner: $35.00 Please send Purchase Order Number or make check payable to............ PUGET SOUND REGIONAL COUNCIL My choice for dinner: Grilled King ,p Grilled Ribeye Chicken Breast with -;=< Butternut Squash, Spinach, Salmon with with Port Wine Olives, Leeks, Capers Oregon Blue Cheese and Sherry Dill Sauce Rosemary Sauce and Mozzarella Hazelnut Lasagna NAME JURISDICTION/ORGANIZATION ADDRESS PHONE FAX Please mail or FAX your registration by Friday, March 14, to: Sylvia Nelson/ PUGET SOUND REGIONAL COUNCIL loll Western Avenue, Suite 500 Seattle, Washington 98104 FAX 206-587-4825 If you have any questions, .please call Sylvia Nelson at the Regional Council, 206-464-7518. Directions to Seatle Center From 1-5: • Take the Mercer Street/Seattle Center exit (exit 167). • At the first traffic light, turn right on to Fairview. • At the next light, turn left on to Broad Street. • Turn right on to 5" Avenue North. • Turn left on to Roy Street (one way street). • Turn left on to 3rd Avenue North. The entrance to the Mercer Street Garage is on the left. The Olympic Room is in the Northwest Rooms complex in the northwest section of Seattle Center — just north of Key Arena. Fisher Pavillion is in the center of the Seattle Center grounds — just south of the International Fountain. The Northwest Rooms Fisher Pavillion complex (Olympic) is is #23 on the #2 on the map below. map below. 2nd Ave Lot �O Republican a� m .i.�f. fi�,f: " i+k�«' 2 J J-a it �30� 1 't Arne N dsm" � 0 Rov 54 z z '$ z M • ,' � 4 1A � rQ Memesr St t� E21 Harrhan Sr () Mormation tkiV IrAkh } Veachne Ps ItS V ( Telephone fubf' S rrr &eetroerns ra6llues (D Gate :_:: Breezeway Qsure Step .rhrkn7pGraorarnwe o raL rrtalr, D Ail HaQrs �§ Artessi:le• s B*rrl Peak Ertranoes 3i11 ipibCc fae ities jue aosessible. L-uswrrmr *3aMcas: Xrb- ,%4-T20Q TTY 1kirnber: 2CO-M-7 i00 l R 1i+BlN Al ' EXECUTIVE BOARD Councilmember Richard McIver* Seattle (206) 684-8800 President County Executive John Ladenburg* Pierce County (253) 798-7293 Vice President Councilmember Carol Arends,* Bremerton* Kitsap Cities (360) 478-5280 Councilmember Shawn Bunney Pierce County (253) 798-3635 Councilmember Richard Conlin Seattle (206) 684-8805 Commissioner Aubrey Davis WA State Trans. Commission (206) 232-3170 Mayor Don Doran, Mukilteo Other Cities in Snohomish County (425) 355-4141 County Executive Bob Drewel* Snohomish County (425) 388-3460 Commissioner Bob Edwards Port of Seattle (206) 728-3000 Commissioner Chris Endresen* Kitsap County (360) 337-7146 Commissioner Jack Fabulich Port of Tacoma (253) 838-0142/752-3870 Councilmember Mary Gates,* Federal Way Other Cities in King County (253) 661-4000 Mayor William Harrison, Lakewood Other Cities in Pierce County (253) 589-2489 Commissioner Don Hopkins Port of Everett (425) 259-3164 Councilmember Kathy Huckabay, Sammamish Other Cities in King County (425) 898-0660 Mayor Laure Iddings, Maple Valley Other Cities in King County (425) 413-8800 Secretary Douglas MacDonald* WA State Dept of Transportation (360) 705-7054 Councilmember Nancy McCormick, Redmond Other Cities in King County (425) 556-2116 Councilmember Doug Miller* Tacoma (253) 761-9433 Councilmember Gary Nelson* Snohomish County (425) 388-3494 Councilmember Judy Nicastro Seattle (206) 684-8806 Mayor Greg Nickels* Seattle (206) 684-4000 Councilmember Bob Overstreet* Everett (425) 259-8703 Councilmember Dwight Pelz* King County (206) 296-1005 Executive Ron Sims* King County (206) 296-4040 Councilmember Sue Singer, Auburn Other Cities in King County (253) 939-6180 Alternates Mayor Frank Anderson* Alt for City of Everett (425) 259-8700 Mayor Bill Baarsma* Alt for City of Tacoma (253) 591-5000 Councilmember Linda Bird Alt. for Other Cities in Pierce Co. (253) 564-6305 Councilmember Tom Dillon, Kirkland Alt, for Other Cities in King County (425) 828-1100 Councilmember Lois Curtis, Bainbridge Is. Alt. for Kitsap County Cities (206) 842-7633 Commissioner Patricia Davis Alt for Port of Seattle (206) 728-3034 Councilmember Dave Earling,* Edmonds 1st Alt. for Other Cities in Sno. Co. (425) 775-3631 Councilmember Dave Gossett Alt. for Snohomish County (425) 388-3494 Councilmember Jane Hague Alt. for King County (206) 296-1011 Councilmember Ron Hansen, Shoreline Alt. for Other Cities in King County (206) 778-3189 Mr. Charles Howard Alt. for WA State Dept. of Trans. (360) 705-7958 Commissioner George Kargianis, Trans. Comm. 2"d Alt. for WA State Trans. Comm. (206) 624-5370 Mayor Bob Kraski,* Arlington 2"d Alt. for Other Cities in Sno. Co. (360) 403-3442 Councilmember Terry Lee* Alt for Pierce County (253) 798-6654 Commissioner Patty Lent* Alt. for Kitsap County (360) 876-7146 Councilmember Chuck Mosher,* Bellevue Alt. for Other Cities in King County (425) 452-7810 Mayor Steve Mullet, Tukwila Alt. for Other Cities in King County (206) 433-1850 Councilmember Sally Nelson, Burien Alt, for Other Cities in King County (206) 248-5515 Commissioner Connie Niva, Trans. Comm. 1 st Alt. for WA State Trans. Comm. (425) 252-5438 Commissioner Clare Petrich Alt. for Port of Tacoma (253) 383-5841 Councilmember Heidi Wills Alt. for City of Seattle (206) 684-8808 t Pursuant to RCW 47.80.060, 50 percent of the county and city local elected officials who serve on the Executive Board must also serve on transit agency boards or on a regional transit authority. Regional Council Membership Directory - 2002 Page 12 February 7, 2003 OPERATIONS COMMITTEE* County Executive John Ladenburg, Chair Pierce County (253) 798-7293 Councilmember Carol Arends, Bremerton Kitsap County/Cities (360) 478-5280 Mayor Don Doran, Mukilteo Other Cities in Snohomish County (425) 355-4141 Commissioner Jack Fabulich Statutory Member Representative (253) 752-3870 Councilmember Dave Gossett Snohomish County (425) 388-3494 Councilmember Jane Hague King County (206) 296-1011 Mayor William Harrison, Lakewood Pierce County Cities (253) 589-2489 Councilmember Sue Singer, Auburn Other Cities in King County (253) 939-6180 Vacancy King County Vacancy Seattle Alternates Councilmember Linda Bird Alt. for Other Cities in Pierce Co. (253) 564-6305 Councilmember Lois Curtis, Bainbridge Is. Alt. for Kitsap County/Cities (206) 842-7633 Executive Bob Drewel Alt. for Snohomish County (425) 235-2500 Councilmember Dave Earling, Edmonds 1 St Alt. for Snohomish County Cities (425) 775-3631 Commissioner Bob Edwards, Port of Seattle Alt. for Statutory Member Rep. (206) 728-3000 Councilmember Ron Hansen Alt. For Other Cities in King Co. (206) 778-3189 Mayor Bob Kraski, Arlington 2"d Alt. for Other Cities in Sno. Co. (360) 403-3442 Councilmember Terry Lee Alt. for Pierce County (253) 798-6654 *Membership consists of representatives from: King County (2); City of Seattle (1); Other cities and towns in King County (1); Kitsap County/cities (1); Pierce County (1); Other cities and towns in Pierce County (1); Snohomish County (1); Other cities and towns in Snohomish County (1); Statutory Members (1). Regional Council Membership Directory - 2002 Page 13 February 7, 2003 TRANSPORTATION POLICY BOARD Voting Members Councilmember Dave Earling, Edmonds, Chair Other Cities in Snohomish County (425) 775-3631 Councilmember Carol Arends, Bremerton Metropolitan Center (Bremerton) (360) 478-5280 Councilmember Richard Conlin Seattle (206) 684-8805 Councilmember Mike Creighton Metropolitan Center (Bellevue) (425) 452-7810 Commissioner Christene Endresen Kitsap County/Cities (360) 337-7146 Councilmember Terry Faherty, Edgewood Other Cities in Pierce County (253) 952-3299 Senator Jim Horn WA State Senate Trans. Committee (360) 786-7680 Mr. Charles Howard WA State Dept. of Transportation (206) 464-6083 Senator Ken Jacobsen WA State Senate Trans. Committee (360) 786-7690 Councilmember John Koster Snohomish County (425) 388-3494 Councilmember Terry Lee Pierce County (253) 798-6654 Councilmember Rob McKenna King County (206) 296-1006 Councilmember Doug Miller Metropolitan Center (Tacoma) (253) 761-9433 Representative Ed Murray WA State House Trans. Comm. (360) 786-7826 Commissioner Connie Niva WA State Trans. Comm. (425) 252-5438 Commissioner Clare Nordquist, Port of Seattle Ports (206) 728-3034 Councilmember Dwight Pelz King County (206) 296-1005 Councilmember Dale Pope Metropolitan Center (Everett) (425) 257-8703 Councilmember Dick Taylor, Kenmore Other Cities in King County (425) 398-8900 Mayor Jim White, Kent Other Cities in King County (253) 856-5700 Councilmember Heidi Wills Seattle (206) 684-8808 Representative Beverly Woods WA State House Trans. Committee (360) 786-7842 Voting Alternates Mayor Bill Baarsma Metropolitan Center (Tacoma) (253) 591-5000 Councilmember Pam Carter, Tukwila Other Cities in King County (206) 433-1800 Councilmember Lois Curtis, Bainbridge Island Kitsap County/Cities (206) 842-7633 Commissioner Aubrey Davis 1 St Alt. WA State Trans. Comm. (206) 232-3170 Commissioner Patricia Davis, Port of Seattle 1st Alternate, Ports (206) 728-3034 Mr. David Dye WA State Dept. of Transportation (206) 440-4693 Mayor William Harrison, Lakewood Other Cities in Pierce County (253) 589-2489 Councilmember Arlan Hatloe Metropolitan Center (Everett) (425) 257-8703 Representative Fred Jarrett WA State House Trans. Comm. (360) 786-7894 Commissioner George Kargianis 2"d Alt. WA State Trans. Comm. (206) 624-5370 Councilmember Nick Licata Seattle (206) 684-8803 Councilmember Linda Montgomery, Shoreline Other Cities in King County (206) 546-7245 Councilmember Shawn Bunney Pierce County (253) 798-3635 Councilmember Gary Nelson Snohomish County (425) 388-3494 Councilmember Phil Noble Metropolitan Center (Bellevue) (425) 452-7810 Councilmember Julia Patterson King County (206) 296-1013 Councilmember Dick Paylor, Bothell Other Cities in King County (425) 486-3256 Commissioner Clare Petrich, Port of Tacoma 2"d Alt., Ports (253) 272-1005 Councilmember Cathy Reese, Mukilteo Other Cities in Snohomish County (425) 355-4141 Councilmember Mike Short Metropolitan Center (Bremerton) (360) 478-5280 Vacancy Alt. WA State House Trans. Committee Vacancy Alt. WA State Senate Trans. Committee Non -Voting Members Associate Members: Councilmember Mark Foutch Thurston Regional Planning Cncl (360) 753-8325 Commissioner Mary Ann Huntington Port of Bremerton (360) 674-2381 Public Agencies: Clifford Benson Freight Mobility Strategic Inv. Bd (360) 586-9695 Councilmember Bill Evans, Tacoma Puget Sound Clean Air Agency (253) 591-5000 Steve Gorcester WA State Trans. Imp. Bd (360) 705-7300 Transit Agencies Mayor Pat Cordova, Mountlake Terrace Community Transit (425) 775-6362 Commissioner Chris Endresen, Kitsap County Kitsap Transit (360) 337-7146 Councilmember David Enslow, Sumner Sound Transit (253) 863-8115 Councilmember Kevin Phelps, Tacoma Pierce Transit (253) 272-2042 Regional Council Membership Directory - 2002 Page 14 February 7, 2003 TRANSPORTATION POLICY BOARD (Continued) Non -Voting Members (Continued) Private/Civic Members (Business, Labor, Community, Environment Representatives) David Allen Transportation Choices Coalition (425) 828-8753 Randy Bannecker Bellevue Chamber of Commerce (206) 568-6336 Barbara Culp Bicycle Alliance of Washington (206) 224-9252 Tom Gaetz Associated General Contractors (425) 398-0205 Fred Glick Urban Planning and Design (206) 324-5500 Luis Moscoso WA State Labor Council (425) 776-9061 Mark A. Weed Greater Seattle Chamber of Comm. (206) 682-7733 Luella Wells League of Women Voters/Kitsap (206) 780-3348 Committees Nancy Keith Trans. Enhancements Committee (206) 382-5565 Roberta Lewandowski Regional Staff Committee (425) 556-2447 Loren Sand Regional Project Eval. Committee (425) 388-6450 Non -Voting Alternates Associate Members Mr. Ken Attebery Port of Bremerton (360) 674-2381 Commissioner Cathy Wolfe Thurston Regional Planning Cncl (360) 786-5440 Public Agencies Dennis McLerran Puget Sound Clean Air Agency (206) 689-4004 Bob Moorhead WA State Trans. Improvement Bd (360) 705-7547 Dan O'Neal Freight Mobility Strategic Inv. Bd (206) 282-9065 Transit Agencies Richard Hayes Kitsap Transit (360) 478-6230 Don Monroe Pierce Transit (253) 581-8010 Councilmember Cathy Reese Community Transit Vacant Sound Transit Private/Civic Members Darrell Chapman (Alt. For Luis Moscoso) WA State Labor Council (425) 259-3195 Jim Hutchinson (Alt. for Randy Bannecker) Bellevue Chamber of Commerce (425) 454-2464 Peter Hurley (Alt. for David Allen) Transportation Choices (206) 298-9338 Jeffrey L. Levere (Alt. for Tom Gaetz) Associated General Contractors (425) 202-3600 Bill McSherry (Alt. for Mark Weed) Seattle Chamber of Commerce (206) 389-7295 Cynthia Putnam (Alt. for Barbara Culp) Bicycle Alliance of Washington (206) 292-3977 Committees Bill Larkin Regional Project Eval. Committee (253) 512-2261 Ernest Bay Trans. Enhancements Comm. (253) 841-2570 GROWTH MANAGEMENT POLICY BOARD Voting Members Mayor Connie Marshall, Chair Councilmember Katrina Asay, Milton Councilmember Nancy Davidson, Issaquah Councilmember Jane Hague Councilmember David Irons Commissioner Cheryl Kincer, Port of Bremerton Mayor Bob Kraski, Arlington Councilmember Connie Ladenburg Commissioner Patty Lent, Kitsap County Mayor Pete Lewis, Auburn Councilmember Will Maupin Councilmember Judy Nicastro Councilmember Bob Overstreet Councilmember Margaret Pageler Councilmember Jeff Sax Vacancy Voting Alternates Councilmember Doug Campbell Councilmember Tim Clark, Kent Councilmember Grant Degginger Councilmember Dick Paylor, Bothell Councilmember Terry Lee Councilmember Mike Lonergan Councilmember Richard McIver Councilmember Wayne Olson Mayor John Powers, Edgewood Councilmember Kent Pullen Councilmember Christine Rolfe, Bain. Is. Mayor David Weiser, Marysville Non -Voting Members Private/Civic Members (Business, Labor, Community, Sam Anderson Margot Blacker Steve Dennis Diana Dollar Christopher Glenn Julie Langabeer Jill Sterrett Gail Twelves Metropolitan Center (Bellevue) Other Cities in Pierce Co. Other Cities in King County King County King County Ports Other Cities in Snohomish Co. Metropolitan Center (Tacoma) Kitsap County & Cities Other Cities in King County. Metropolitan Center (Bremerton) Seattle Metropolitan Center (Everett) Seattle Snohomish County Pierce County Metropolitan Center (Everett) Other Cities in King County Metropolitan Center (Bellevue) Other Cities in King County Pierce County Alt for Metropolitan Center (Tacoma) Seattle Metropolitan Center (Bremerton) Other Cities in Pierce County King County Kitsap County & Cities Other Cities in Snohomish Co. Environment Representatives) Master Builders of King/Sno. Co. 1000 Friends of Washington Greater Seattle Chamber of Comm. Snohomish Co. Econ. Dev. Cncl WA State Labor Council League of Women Voters of WA American Planning Association Sierra Club Dept. of Comm./Trade/Econ. Dev. Nancy K. Ousley Regional Staff Committee Bill Trimm Non -Voting Alternates Private/Civic Members Patricia Akiyama (Alt. For Steve Dennis) Michael Cade (Alt. For Diana Dollar) Michael Reid (Alt. For Sam Anderson) Tim Trohimovich (Alt. For Margot Blacker) Dept. Of Comm/Trade/Econ. Dev. Leonard Bauer WA State Office of Comm. Dev. Mill Creek Greater Seattle Chamber Snohomish County EDC Master Builders of King/Sno. Co 1000 Friends of Washington WA State Office of Comm. Dev. (425)452-7810 (253) 922-8733 (206) 296-1011 (206) 296-1012 (360) 377-5519 (360) 435-5785 (253) 591-5000 (360) 337-7146 (253) 931-3000 (360) 478-5290 (206) 684-8806 (425)259-8703 (206) 684-8807 (425) 388-3494 (253) 798-6666 (425)257-8703 (253) 859-3359 (425)452-7810 (425) 486-3256 (253) 798-6654 (253) 591-5100 (206) 684-8000 (360) 478-5290 (253) 952-3299 (206) 296-1009 (206) 842-7633 (360) 651-5000 (425)451-7920 (206) 343-0681 (425) 455-2900 (425)743-4567 (206)433-0991 (360) 659-2300 (206) 622-1176 (425) 392-1312 (360) 725-3003 (425) 745-1891 (253) 244-3770 (425) 743-4567 (425) 828-4415 (206) 343-0681 (360) 725-3055 Regional Council Membership Directory - 2002 Page 16 February 7, 2003 CITY OF RENTON MEMORANDUM DATE: February 24, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: GENERAL INFORMATION • The City-wide Year Round Giving Campaign started with a bang in February with contributions totaling $600 from the Valentines Day Bake Sale and $160 from the weekly Make Change Thursday efforts. The total donations will be given to the Salvation Army Renton Emergency Assistance Program, the utility billing help program. This campaign was started by a group of city hall employees to provide a way to give back to the community each and every day. Special thanks go to committee members DeAnna Fricke, Elloyce Sumpter, Judy Hayward, Michele Neumann, Ya-Hui Chi, Wendy Druce, Tina Hemphill, and everyone else who participated and contributed. ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • The Mayor's 2003 State of the City Address is now showing on Cable Channel 21 on Mondays at 9:00 a.m., Tuesdays and Thursdays at 1:00 a.m. and 6:00 p.m., Wednesdays and Fridays at 4:00 a.m., and Saturdays and Sundays at 8:00 a.m. and 4:30 p.m. COMMUNITY SERVICES DEPARTMENT • The Human Services Division, in partnership with The Salvation Army, sponsors the Renton Emergency Assistance Program (REAP), which helps low-income residents pay their utility bills or other emergency services. Donations to the fund are made directly to The Salvation Army and are solicited through an insert in the City's utility bills. For last year, inserts were included twice a month for twelve months and raised $3,184, helping a total of 35 people. For further information, call Fred Steele at. The Salvation Army, 425-255-5969. • The Community Center and Carco Theatre hosted a number of special events during Renton School District's mid -winter break. Over 220 children plus parents attended the annual Safety Day, co -sponsored by Renton Police and Fire Departments, Valley Medical Center, Washington Poison Control, and many other agencies. More than 400 attended Reptile Man to view his assortment of snakes and scary critters. Another popular event was at Carco Theatre where Tim Noah entertained a sold -out house of 310. FINANCE AND INFORMATION SERVICES DEPARTMENT • The Library computer system upgrade is finished. The upgraded eight -year old system now offers more features and assistance to help citizens find information with a minimum of effort. In addition, the project included increasing the number of public access workstations from three to ten. The Library reports that the new Internet workstations are very popular and being used more all the time. Administrative Report February 24, 2003 Page 2 PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT The City of Renton invites interested citizens to an open house about transportation improvements to the NE 3` Ath corridor. The open house will be on Tuesday, March 01, from 4:00 p.m. to 8:00 p.m., at Renton Technical College in the downstairs foyer of the Campus Center (Building I). The City has completed an analysis of current conditions in the corridor and will present an initial set of street, traffic control, and bicycle/pedestrian improvements to enhance existing and future traffic flow and access. For more information contact project manager Keith Woolley at 425430-7318. Sound Transit will host an open house to present Renton -area bus service improvement plans scheduled for 2003 and beyond. The open house will be on Wednesday, March 5f', from 4:30 p.m. to 7:30 p.m. at the Renton Senior Activity Center (211 Burnett Avenue). Sound Transit is interested in receiving public comment about these plans. For additional information contact Sound Transit via their website at www.soundtransit.orQ. The City of Renton and King County's Wastewater Treatment Division are in the process of discussing several items of mutual interest. As part of these discussions, the King County Wastewater Treatment Division has committed to conversion of the chlorine disinfection system at the South Plant in Renton to a sodium hypo chloride disinfection system. The schedule for this conversion is currently being determined. Once the conversion is completed, the sodium hypo chloride system will provide a safer site because the large 90-ton chlorine cylinders will no longer require rail transportation to the plant. POLICE DEPARTMENT During the week of February 25-March 3, the Police Department will be conducting traffic emphasis in the following areas. Note: effective March 3, traffic emphasis will be assigned and noted differently. Date Area Emphasis Tuesday, February 25 100 block, Union Ave NE Speed/radar trailer Wednesday, February 26 800 block, Talbot Road S S eed/school Thursday, February 27 100 block, Union Ave NE Speed/radar trailer Fridnv_ Fehruary 28 3500-3800 block. Lake Wash Blvd Sneed Date 6:00 a.m. to Noon Noon to 6:00 p.m. All Da Motorcycles Cars Motorcycles Cars Radar Trailer March 3 Monday Hoquiam Ave NE Seed School Zones Seed Rainier Ave N Seed Rainier Ave N Seed 3800 block, NE 101hPl CITY OF RENTON ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT MEMORANDUM DATE: February 19, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: -. Mayor Jesse Tanner 4u� SUBJECT: Board of Adjustment Appointment — Mark Rigos ISM TF- Gregg Guillen, who relocated to Woodinville, vacated position No. 3 on the Board of Adjustment last June. His term expired on September 6, 2002. Position No. 3 requires the appointee to be a practicing professional engineer, licensed by the State of Washington, and a resident of Renton. Mark Rigos has lived in Renton for the past six years and is a licensed civil engineer. He currently works for Concept Engineering, Inc. as a project manager, professional engineer, and wetland biologist. He holds two Bachelor of Science degrees from Washington State University: one in biology and the other in civil engineering. In 2002 he earned a Masters of Business Administration degree from Seattle University. RECOMMENDATION: • Mr. Rigos would make an excellent addition and a positive contribution to the Board of Adjustment. I, therefore, submit his name for appointment to Position No. 3 for a four- year term expiring on September 6, 2006. CITY OF RENTON Page l of This is the html version of the file http://www.ci.renton.wa.us/ftp/communit.pdf. G o o g I e automatically generates html versions of documents as we crawl the web. To link to or bookmark this page, use the following url: http: //www.google.com/custom? q=cache:Twm_h9mVNLoC:www-Ci rent on. wa.us/ftp/communit.pdf+ Board+ of+Adjustinent+Applicati on& h1=en&ie=UTF-6 Google is not affiliated with the authors of this page nor responsible for its content. These search terms have been highlighted: board adjustment application e;td-fNE!%QlC:n rr I -TPnniror Nenki;Alj pane I (111. CITY OF RENTON WAY,ORS OFFICE APPLICATION FOR COMMUNITY SER VICE If you are interested in participating in local government by membership on any of the following City boards, commissions, or committees, please complete this application and return it to: Office of the Mayor City of Renton 1055 South Grady Way Renton, WA 98055 Check the boards/commissions/committees in which you are interested. q AIRPORT ADVISORY COMMITTEE (q: BOAR�OF DJUSTMENT 1 q BOARD OF ETHICS q CIVIL SERVICE COMMISSION q HORIZONS COMMITTEE q HOUSING AUTHORITY g HUMAN RIGHTS & AFFAIRS COMMISSION ''Speciid membership requirements apply. Your application will be given every consideration as vacancies occur. NAME M AV-K R iGQS ADDRESS 13 c I ND �"TT► 3 o f Pc t C aZE-r✓rr,,V W.A, PHONE:DAY(..j-ZS) Sit -S?L) S (lat5� 793s`i6aS NIGHT q HUMAN SERVICES ADVISORY COMMITTE 9 LIBRARY BOARD 9 MUNICIPAL ARTS COMMISSION q PARK BOARD q PLANNING COMMISSION q SENIOR CITIZENS ADVISORY COMM1TTf 9 SISTER CITY COMMITTEE ZIP CODE MASK 1ZC C vVk- f pT EV. EMAIL ,AlACKRIC,�,C Cs,iv41 RENTON RESIDENT? YIF- HOW LONG? 6 1 CA R S I ' CITY OF FORMER RESIDENCE 3 IF EDUCATIONAL. BACKGROUND g.� L' � � � �� C/ S C f 6"" C I �ti' i3 l o `cry' S,Asc VNI✓tQSliY , 1`q-1 W-)-) v pv L To/v C,M�Nti>9 S� CeDAilirtt Ct S(ICAr%E ILL' CIVIL CA'6"v'GE.R1V ( C/VViRvN.hF,1'T"IL l�l�)i�Q� CSF gvslL�iSS i7Cjt�:�,.1lOSl� SLJ;TiLI V'!v'tvrl)1►i Z /Sii t'C J I CITY OF RENTON Page 2 of 2 PRv3 F1r M"I' o u i=f— VpoFES51L-A/ i. Civii) ✓?k_ OCCUPATION We T i A.Jo Rj EMPLOYER OCCUPATIONAL BACKGROUND 3 *2S., A c, c i 4,19 O G S 1C/L' C N bi ,V C-E'4Z AT t;-vyJ;,t ,V'c* Lhtu1rtif�E2s IN Aio.�t;eV w`,9 t?vc" 3 YF.4!'S ,4 pl?oSra M.4ff>•AT (0,VCCpT CNU'i%Jr"+%fib KVC .#,,y, r-5-A COMMUNITY ACTIVITIES (organizations/clubs/service groups, etc.) -(-ITi 93A 141`6"'Itc. t,vTf2'4M�;Z.1L-5 M 0 ; l oc Alp IV '11-411►'S t; ri C )Z CA5L'' T Ri4'� i REASON FOR APPLYIN FO THIS BOARD/CO MISSION/COMMITV �. cp L111 liv e t�r�% M�;�E )�✓ai � i.ti ;lai7Y y d f 1 r� �s Evazr�� iqr Pt,4V curt' LIJia/(; 1�zA L>.�i: 7,4M s W'IT14 MY VV1k2c i;0�'to?l�vy3L �iVn t: c i1 P ,4 nvN t �;,� c. K C'2 0,1� T ;l ! t �,.J i t°:ti ; •� 4�� t/,J t CAN ATTEND DAY MEETINGS? !` AR £ 6 V CAN ATTEND NIGHT MEETINGS? YlK Applications will be kept on file for one year. If you have questions about serving on a board, commission, or committee, please feel free to contact the Mayor's Office at 425-430-6500. Mayor Jesse Tanner February 17, 2003 Mark Rigos 1309 North 391h Place Renton, WA 98056 SUBJECT: BOARD OF ADJUSTMENT APPOINTMENT Dear Mr. Rigos: Mayor Tanner has submitted your name for appointment to the Board of Adjustment for a four-year term, which will expire on September 6, 2006. The Community Services Committee of the City Council will meet on March 3rd at 6:00 p.m. in the 71h floor council conference room to consider the appointment. You are invited and encouraged to attend this meeting. The Committee will then submit their report at the council meeting that same evening at 7:30 p.m. at which time the City Council will consider confirmation of your appointment. You are invited to attend this meeting as well. The Board of Adjustment meets at 7:30 p.m. in the 7th floor Council Chambers on the fourth Wednesday of the month. You may contact Jennifer Henning at 425-430-7286 for more information about the Board. Sincerely, Xy Margar t Pullar Executive Secretary to the Mayor cc: Jay Covington Neil Watts Jennifer Henning Anree DeBauw Bonnie Walton Julia Medzegian 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 MThic n>ncrrnnloinc sn-i ron",-i—i znoi n t nn„—, AHEAD OF THE CURVE CITY OF RENTON COUNCIL, AGENDA BILL AI #: For Agenda of: Dept/Div/Board.. AJLS/City Clerk February 24, 2003 Staff Contact...... Bonnie Walton Agenda Status Consent .............. X Subject: Public Hearing... Street Vacation Petition for alley running north to south Correspondence.. between Whitworth and Morris Avenues S. and between Ordinance ............. South 3rd & 4th Streets; VAC-03-001; St. Anthony Parish; Resolution............ X Old Business........ (CU-02-054, LUA-03-005) Exhibits: New Business....... Issue Paper (Neil Watts, 2/17/03) Study Sessions...... Petition, maps and legal Information......... Resolution setting public hearing Recommended Action: Approvals: Adopt resolution setting public hearing date of 3/24/2003, and Legal Dept......... X refer to Planning/Building/Public Works Administrator for Finance Dept...... recommendations. other ............... Fiscal Impact: Expenditure Required... NSA Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. Summary of Action: On January 17, 2003, a petition was submitted by Greg McNabb of St. Anthony Parish, 314 S. 4th Street, Renton, 98055, representing owners Patrick J. Sursely for the Archdiocese of Seattle, 910 Marion St., Seattle, 98104, and Gregory Spencer, 327 Morris Ave. S., Renton, 98055, requesting vacation of the alley running north to south between Whitworth and Morris Avenues South and between South 3rd and 4th Streets. This alley vacation petition is the third right-of-way vacation request submitted by St. Anthony Parish, and is an extension of the street and alley vacations already approved by Council. State law and City Code require a new public hearing and Council decision for this expanded alley vacation request. The Planning/Building/Public Works Department reports that more than two-thirds of the abutting property owners have signed the petition representing 100% of the frontage. STAFF RECOMMENDATION: Adopt resolution setting public hearing on 03/24/2003; and refer petition to the Planning/Building/Public Works Administrator for determination of advisability of the vacation and need for retention of easements. Document2/ CITY OF RENTON Planning/Building/Public Works MEMORANDUM DATE: February 17, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: Jesse Tanner, Mayor FROM: Neil Watts, Development Services Director, for Gregg Zimmerman, Administrator, Planning/Building/Public Works Department STAFF CONTACT: Karen McFarland, x7209 Lesley Nishihira, x7270 SUBJECT: St. Anthony's Street Vacation Petition (VAC-03-001) ISSUE: St. Anthony's has made a third right-of-way vacation request for the alley running north - south between Whitworth and Morris Avenues South between South 3`d and 4th Streets. This alley vacation is an extension of the street and alley vacations already approved by Council. State law and City Code require a new public hearing and Council decision for this expanded alley vacation request. BACKGROUND SUMMARY: In addition to the two street vacation requests already approved by Council, a third petition was filed by the church on January 17, 2003 in order to vacate the north -south alley between Whitworth Avenue and Morris Avenue and between South 4tt' Street and the parallel alley to the north. A public hearing for this request (VAC-03-001), as stated in the attached Agenda Bill, is proposed for March 24, 2003. Among other conditions to be presented at the public hearing, staff will recommend that the Ordinance enacting this street vacation not be adopted until approved building permits are ready to be issued — as required for the other street vacation and as specified in the Development Agreement. At the time building permits are ready to be issued, the Ordinances for both street vacations (VAC-00-003 and VAC-03-001) will be presented to Council for adoption. In order to move forward with the master plan envisioned by the church for St. Anthony's parish campus, the approval of a number of related actions has been requested: 1) Street vacation petitions for all public roadways and alleys situated within the campus boundaries (see attached map); 2) A Development Agreement that would vest the campus to regulations for the next 25-years; and, 3) A Conditional Use Permit for phases I and 11 of the master plan. St. Anthony's Street Vacation Petition t Issue Paper Page 2 of 2 In March of 2000, St. Anthony's first submitted a street vacation petition for the north - south alley between Shattuck Avenue and Whitworth Avenue and South Sd and 41h Streets (VAC-00-001). This vacation was approved December 12, 2000 and adopted under Ordinance No. 4883. Subsequent to the first request, a second street vacation petition was filed on June 26, 2000 for the portion of Whitworth Avenue between South 41h Street and the parallel alley to the north (VAC-00-003). This request generated a large amount of public interest and was not approved until July 15, 2002 (see attached issue paper). This approval was made subject to the execution and recording of a Development Agreement that would address specific issues identified by the Council. On August 6, 2002, the Hearing Examiner approved the requested Conditional Use Permit (LUA-02-054) for phases I and II of the master plan subject to conditions. Soon after the applicant submitted a Development Agreement for the City's review (LUA-03- 005) as required by both the Vacation and Conditional Use Permit decisions. In addition to vesting the site for future development and imposing expansion limitations, the Agreement establishes that the Ordinances enacting the street vacations shall not be adopted until such time building permits are approved and ready to be issued — thereby requiring the church to demonstrate a commitment to build within the right-of-way before it is vacated. A public hearing for the Development Agreement was held on February 10, 2003. Detailed discussion and proposed refinements to the document will be presented to the Planning and Development Committee at their February 21, 2003 meeting. cc: Jay Covington Bonnie Walton Dave Christensen cM4pus B�VNPAi2t�S v CO,-oo-aar ,kpFq- E£ > J ( 125 f i!�'h�tdt1 44- 1 144 I LQ 1MA 4n 144 I'm I — i 3 O 44,44 T. N ro - f so- .U) 24 rl ' 1. ails .S • 040% VAG - 00.- 003 1/A-G - D3 DO L 'APPRDvED 7%i5%z • AFI> z VAt PENDING • ORD. PFINDI96-D, • piRt>. PEN 1>1tN G GONTI N G Et3T ON. but t,r>t N•G► PEiTS PLANNING AND DEVELOPMENT COMMITTEE COMMITTEE REPORT JULY 15, 2002 St. Anthony's Street VacationNAC-00-003 (Referred April 23, 2001) APPROVED By CiTy COUNCIL Date 05 2-00 The Planning and Development Committee recommends approval of the proposed street vacation requested by St. Anthony's Catholic Church subject to the execution and recording of a development agreement which addresses the following issues: PARTIES. The parties to the Development Agreement shall be the City of Renton, the Corporation of the Catholic Archbishop of Seattle, a corporation sole, (the "Archdiocese") and the St. Anthony's Parish (the "Parish"). 2. APPLICABLE PROPERTY. The Development Agreement applies to the property informally described as follows and designated as: (A) multiple parcels bounded by, on the east Morris Ave. S., on the west Shattuck Ave. S., on .the north the alley between South P and South 4'h Streets, and on the south South 4 h Street, and (B) multiple parcels currently developed -with the Parish Social Hall located at South 4`h Street and Morris Ave. S (the."Bounded Property"). The Bounded Property lies within the Center Downtown District of Renton, generally bounded by on the east I-405, on the west Shattuck Aye. S., on the north Airport Way and the Cedar Rivgr, and on the south Houser Way, TheFDevelopment Agreement, applies to those portions of the `Bounded Property" owned by'oie Archdiocese. Formal property descriptions will be included with the Development Agreement. 3. ADDITION TO APPLICABLE PRQPERTY. The Development Agreement will expand to cover any property within the Bounded Property that is acquired by the Archdiocese. 4. VACATION CONTINGENT ON APPROVED BUILDINU PERMITS. The approved street vacation shall be contingent upon the issuance of approved building permits that are consistent with the site plan approved for. the campus.,. 5. LIMIT ON PARISH EXPANSION AND ACQUISITION. A. St. Anthony's Parish will limit its development of church, rectory, school, and social outreach uses in the Center Downtown District to the Bounded Property. The Parish will withdraw its current proposal to remodel a home at 215 Whitworth Avenue South for use as a rectory. B. Nothing in the agreement shall prohibit the Parish or Archdiocese or other affiliated organizations from acquiring nearby lands for other primary uses, including but not limited to residential uses, senior housing, low-income housing, and nursing services. C. Nothing in the agreement shall prohibit the Parish or Archdiocese from holding title to additional property within the Center Downtown District, including property acquired by gift, donation or devise, so long as the Parish or Archdiocese does not seek land use entitlements for church, rectory, school, and social outreach uses for any property that is outside the Bounded Property. D. After the completion of Phase I, the available on -site parking for the parish will have markedly improved. 6. VESTING. A. City zoning and development standards, including but not limited'to parking requirements and permit procedures, will be vested to the date of the Development Agreement for the Bounded Property, with the exception of any applicable Uniform Fire Codes, Uniform Building Codes, and other regulations pertaining to public health, safety and welfare. B.. The City agrees that future phases of development generally disclosed in the 20 Year St. Anthony Master Plan (attached), are appropriate for the Bounded Property, subject to subsequent detailed permit review. As part of a later phase, the Master Plan indicates that the portables will be removed from the campus. C. If a policy, zoning or development regulation is amended that eases development requirements within those boundaries, then the Parish/Archdiocese unilaterally may opt to apply the revised regulations to future development applications. STRUCTURE DESIGN. Phase I and II development approved for the site under land use application file no. LUA-02-054 shall be constructed with appropriate footings and foundations capable of supporting additional stories pursuant to the Uniform Building Code as adopted by the City. 8. TERM. Term of Agreement is 40 years, but shall terminate sooner as to any portions of the Bounded Property that the Parish and•Arcb.diocese sell. The Agreement may be amended at any time, and the ll�swill specifi611y agree to a good faith review of the Agreement for amendment upon. the l d - , 20'� and 30'i anniversaries of the Agreement. In addition, if the Cer}#fir Downta)...zoning-designatioin is" zoned to call for less intense development, then the parties will specifically 6&r .tp a good faith review of the Agreement for possible amendment. The Committee further recommends that a_* —a- - of the developments agreement document be reviewed by the City Attomey and- th . D "JQypij ijt..�"ces Di�visio a prior to processibg its x�.... approval. Environmental (S PA) ReMev : p � c hearing leM tl,)e City Council, and the adoption of the enacting Tesolutian are _AR rei tiircl pgor to the'recordi i of the agreement The draft development agreement shall be subijif`4ed to'the, e, Plannitig. and D- evelopment Committee for. review prior to the public hearing: :3 This street vacation for St. Anthony's is fact specific and stall not set precedent for any future Council decisions. 4KathyyK olker-Wheeler, Chair King Parker, Member cc: Gregg Zimmerman Neil Watts Jennifer Henning Lesley Nishihira Fred ►1A,t Pomn DEVELOPMENT PLANNING CITY OF tRENi fON JUL 1 6 ?G02 RECEIVED. CITY OF REN'i PETITION FOR STREET VACATION IN THE CITY OF RENTON JAN 17 2003 To the Honorable Mayor and Date - 0 D3 RECEIVED Members of the City Council CITY CLERKS OFFPM City of Renton Circulated By: PsiW� `� ►p Mti 1055 S. Grady Way — A4-�s Renton, WA 98055 Address: 3f y S y Dear Mayor and Council Members: Telephone: We, the undersigned property owners abutting a certain portion of public Right -of -Way, respectfully request the vacation of the street or alleyway as described on the attached "Exhibit A" and commonly known as: 7 % uhh�� So,Y�Ie�7l.�u>ee itJ%t a°ue �7L,F %�Id rr,s ,y4re�`�`ea S (Insert closest cross streets and reference the street name, i.e. NE Bog Street from Bicycle Alley to Slalom Avenue NE.) We request a time and place be fixed when this petition will be heard by the City Council. Of the property owners abutting the area of this petition% [ 213 or more required) of the lineal frontage have agreed and indicated their joining his petition with their signatures — below: signatur �-SU-VM tt,�f 2A)t:3S-29s&& ("omh JNPW print name phone print na e phone !7yv s% �. d� 32n /�coYri.� J� address address 79 y0 VW o5c, 17 8'40 P 0 OSS, `j T,40 900100 property identification number property identification number 8'000100�MoFs00io5A------------------------------- 178'408'o0i10 Instructions: 1. Insert name of street. (i.e. NE 4th, alleyway east of Sunset Blvd.) 2. Attach complete legal description (i.e. metes and bounds, etc.) 3. Have the applicable property owners provide the following: a) Sign name. (Signatures of owners of 2/3 of lineal frontage must sign. Spouses do not need to sign. Owners in common must sign.) b) Print name and phone number. c) List Property address and King County tax parcel identification number. 4. Attach a map to the petition designating the vacation boundaries. 5. Attach a brief statement of the purpose to be served by the street vacation. 6. Submit $250.00 filing fee with application. SUBMIT PETITION TO THE CITY CLERK, SEVENTH FLOOR, RENTON CITY HALL. HAFile Sys\PP-Nl - Property Services Administration\Administrative\Forms\StreetVacation\.Street Vacation Petition.doc 'eo,,�X" St. Anthony Parish Petition for an Alley Vacation: Legal Description: That portion of the alley running north south through Block 1, Smither's Fourth Addition north of the line formed beginning at the northeast corner of Lot 12 of said Block 1 and ending at the northwest corner of Lot 19 of said Block 1 and south of the line formed beginning at the northeast corner of Lot 9 of said Block 1 and ending at the northwest corner of Block 22 of said Block 1. We have highlighted the affected properties and darkened the alleyway the petition affects. Public Benefit: The purpose of the request of the alley vacation is to continue the consolidation of property with the area currently under discussion as being bounded by the Development Agreement currently before the City Council. The intent of St. Anthony Parish is to create a unified campus containing a K-8 School, parish offices, church and sufficient parking to serve parish functions and diminish the parish's impact on the surrounding neighborhood. By acquiring the vacated alley, the parish will be better able to consolidate parking and maintain internal security within the campus. The public will have less confusion regarding the location of parish property. The City will no longer have liability and maintenance costs for property virtually surrounded by a single property owner. As part of the site development for the upcoming renovation project by St. Anthony's parish, utilities will be relocated as per city requirements and the alley will be included in the site plan for maximum parking. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE ALLEY RUNNING NORTH TO SOUTH BETWEEN WHITWORTH AND MORRIS AVENUES S. AND SOUTH 3'4 AND 4th STREETS (ST. ANTHONY PARISH) (VAC-03-001). WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about January 17, 2003, pursuant to the requirements of RCW 35.79, petitioning for the vacation of a portion of a certain street, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon a portion of said street sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The alley running north to south between Whitworth and Morris Avenues S. and South 3` and 4" Streets.) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 24`h day of March, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the aforesaid alley running north to south between Whitworth and Morris Avenues S. and South 3`d and 4`h Streets, which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any aDd/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may 1 RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.966:2/10/03:ma day of , 2003. Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 2 EXHIBIT A LEGAL DESCRIPTION STREET VACATION VAC-03-001 A portion of the alley located in Block 1 of Smithers Fourth Addition to the Town of Renton, according to the plat thereof, recorded in Volume 11 of Plats, Page 19, records of King County, Washington, described as follows: Beginning at the southeast corner of Lot 11 of said plat; Thence northerly along the westerly right-of-way margin of said alley, a distance of 120 feet, to the northeast corner of Lot 9 of said plat; Thence easterly along the easterly projection of the northerly boundary line of said Lot 9, a distance of 16 feet, to the northwest corner of Lot 22 of said plat; Thence southerly along the easterly right-of-way margin of said alley, a distance of 120 feet, to the southwest corner of Lot 20 of said plat; Thence westerly along the westerly projection of the southerly boundary line of said Lot 20, a distance of 16 feet, to the Point of Beginning. Situate in the Southeast Quarter of Section 18, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. W 0 0 Shattuck Ave S Morris Ave S V/ VJ 't o 3m tworth Ave S n 21 x cri o• D 0 m —, X a. rat a' n < � _. �* �o Ow 00 CITY OF RENTON COUNCIL AGENDA BILL A] #: , Submitting Data: For Agenda of: Dept/Div/Board.. EDNSP/Strategic Planning February Agenda Status Staff Contact...... Don Erickson (X-6581) Consent .............. Public Hearing.. Subject: Minimum Area for Annexations Using the "Election Correspondence.. Method" Ordinance........... Resolution.......... Old Business....... New Business..... Exhibits: Issue Paper Study Sessions.... Information ......... Recommended Action: Approvals: Legal Dept..., Refer to Planning & Development Committee Finance Dept Other............ Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Proiect Budget N/A City Share Total Project.. SUMMARY OF ACTION: The Administration directed staff late last year to begin processing annexations using the election method. Staff has found the new process is more complex and takes longer than the petition process invalidated by State Supreme Court. It also notes that out of the four annexations currently under consideration using the "election method," only one of these exceeds nine acres in size. Because of the inefficiencies in processing small annexations, the Administration recommends that Council adopt minimum area standards for election annexations. Exceptions to these could be allowed when more reasonable boundaries would result or when "islands" or "peninsulas" were being removed, or if a public interest is served such as the removal of an existing non -conforming use. STAFF RECOMMENDATION: Refer this item to the Planning and Development Committee for review and recommendation. Minimum Annexation Area Rentonnet/agnbill/ bh CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT MEMORANDUM DATE: February 10, 2003 TO: Kathy Keolker-Wheeler, Co cil President Members of the Renton Cit Council VIA: Mayor Jesse Tanner FROM: Alex Pietsch, Acting ire r ATE STAFF CONTACT: Don Erickson (X-6581) SUBJECT: Minimum Area for Annexations Using Election Method ISSUE: Should the City Council adopt minimum size thresholds for annexation elections to make more efficient use of staff time and promote larger annexations. RECOMMENDATION: Adopt a recommended minimum area standard of 10 acres for future annexations using the "election method." Allow an exception to this recommended minimum when it can be shown that a smaller annexation area would either result in an overriding public benefit, such as eliminating an existing non -conforming use, creating more reasonable boundaries such as those coterminous with an existing service area or defined by natural or manmade features such as streams, significant changes in topography, streets, etc., or eliminating existing islands and/or peninsulas. BACKGROUND SUMMARY: Since the State Supreme Court invalidated, last March, the petition process .of annexation that had been widely used in the State of Washington over the last 57 years, the City, like a number of other jurisdictions, has begun processing annexations using the "election method." The City currently has four of these, which include the Tydico, Vuong, Falk and Bales annexations. Only one of these, the proposed Tydico Annexation, exceeds nine acres in size. The average size of the remaining three annexations is 5.82 acres. Minimum Area for Annexations Issue Paper February 10, 2003 Page 2 One of the reasons these newer annexations may be smaller in area is that under the "election method" of annexation passage is typically dependent upon 50% of the votes cast to be in favor of the annexation and 60% of the votes cast to be in favor of property owners paying their fair share of the City's bonded indebtedness. Because of the greater inherent uncertainty with the "election method" where residents vote in the secrecy of the polling booth, proponents are likely to configure annexations to reflect areas where known support exists and leave out areas where there is less certainty as to how residents will vote. With each annexation, regardless of size, taking an estimated 50 to 60 hours of staff time, including review time by other departments, there obviously are greater efficiencies in processing larger annexations. These efficiencies not only affect City staff but also the Boundary Review Board and King County Elections staff. In some rare instances, however, there may be a public benefit, in addition to that of annexation itself, in processing an annexations of lesser size. A recent example is the 2.5-acre Vuong Annexation, which is being undertaken to facilitate the construction of a City stormwater detention facility to reduce flooding within and nearby the Honey Dew Estates Subdivision. Another example where a possible exception in area should be considered would be for the annexation of "islands" where the City surrounds an area completely or "peninsulas," where the City surrounds an area on at least 75% or 80% of its perimeter. Other examples where an exception in area might be considered would be when a smaller area would result in more reasonable boundaries because of the location of existing streets and/or natural boundaries, such as lakes or streams. CONCLUSION: Because of the large amount of staff time that goes into the processing annexations, particularly those using the "election method," as well as the fact that the City does not collect a fee for these (property owners are not yet part of the City) as it does with most other land use related actions, adoption of a recommended minimum area standard for future annexations, is warranted. Staff recommends a minimum area of 10 acres for future annexations to the City with the understanding that this minimum area may be reduced by the responsible public official when it can be shown that either an overriding public purpose would be served and/or more reasonable annexation boundaries would be achieved. Annexations - Minimum Size Issue Paper CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Fire Department Staff Contact...... Larry Rude, Fire Marshal, x7028 Subject: Fire Department Records Management Implementation Contract Exhibits: Issue Paper Public Safety Consultants, Inc. Contract IRMS Project Implementation Blueprint Summary Report Al #: , For Agenda of: February 24, 2003 Agenda Status Consent .............. X Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Legal Dept ......... x Refer to Public Safety Committee Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $130,000 Transfer/Amendment....... Amount Budgeted....... $ Revenue Generated......... Total Project Budget $475,000 for 2003 City Share Total Project.. SUMMARY OF ACTION: The final phase of the 1995 Technology Plan is implementation of the Fire Department Records Management System. This Agenda Bill only addresses the consultant, PSCI, implementing and integrating the FDM software as specified in the Implementation Blueprint. Funding for the consultant is included in the CIP funding already budgeted for this project. The balance of $345,000 will be used to pay for the FDM software, hardware, implementation, training and interfaces. The FDM contract will come to Council later next month. STAFF RECOMMENDATION: Recommend forwarding the contract to the Public Safety Committee for review and approval. Rentonnet/agnbill/ bh RENTON FIRE DEPARTMENT MEMORANDUM DATE: February 24, 2003 TO: Kathy Keolker-Wheeler, President Council Members VIA: �" . Mayor Jesse Tanner FROM: A. Lee Wheeler, Fire Chief STAFF CONTACT: Larry Rude, Fire Marshal (7028) SUBJECT: Fire Department Integrated Records Management Implementation Contract ISSUE: In 1995, the City Council approved a 4-year Technology Plan. The Technology Plan's goal was to provide the resources necessary to address the City's infrastructure and information system needs. The plan has been completed with the exception of the Fire Department Records Management System. A Request for Proposal (RFP) in May 2001 resulted in the selection of Public Safety Consultants, Inc. (PSCI). The first contract addressed the initial phases of obtaining Fire Department Records Management software. Determination needs to be made on whether entering into a Time & Materials contract with Public Safety Consultants, Inc. fulfills completion of the final implementation phase and is in the best interest of the Fire Department, Information Services and the City. BACKGROUND SUMMARY: The purpose of the May 2001 RFP was to "select a consultant to guide the City through the selection, acquisition, and implementation process..." Since October of 2000, a team of dedicated individuals including other agencies, City and Fire Department personnel, has worked diligently to develop the necessary information and documentation to facilitate hiring an appropriate consulting firm. The team chose Public Safety Consultants Incorporated to lead this project. Briefings have been given in the last two (2) years regarding the status of this project. PSCI has been at the fulcrum, bringing not only their technological expertise, but also their growing knowledge of the specific operations of the Renton Fire Department, and the necessary interfaces with other departments and agencies. They have performed their current contractual obligations appropriately and thoroughly. They have worked closely with Fire Department, other City personnel, and outside agencies to assess the needs and guide the process of selecting a software vendor for the Fire Department. Final contract negotiations are in process to secure the vendor, FDM, to provide software. An Implementation Blueprint has been completed and approved by management. This completes the first contract from PSCI. The final contract proposal of $130,000 with PSCI is currently budgeted in the 2003 through 2008 Capital Improvement Program. This budget includes a base of $99,960 with the remainder for contingency needs. Project Title: Information Services Division, Project Type: Development & Major Maintenance. Total project cost for the Fire Department Records Management Project: $475,000 per year for a three (3) year period for a total of approximately $1.2 million. As this Fire Records Management software selection process has proceeded, it has become obvious that the City will benefit in having the continuity of the current consultant implementing and integrating the program. Other cities and counties have spent millions of dollars on a Fire Records Management System, without professional expertise. Some have failed in the vendor selection process, some in the implementation phase of the program. Both parts of the project are crucial. PSCI, City and Fire Department personnel are dedicated to ensure the resulting system addresses the necessary requirements. RECOMMENDATION: o Recommend that the contract be forwarded to the Safety Committee for review and approval. PSCI February 18, 2002 Larry Rude Battalion Chief / Fire Marshal Fire Prevention Bureau Renton Fire Department Renton City Hall - 6th Floor 1055 South Grady Way Renton, WA 98055 Dear Mr.Rude: Public Safety Consultants, Inc. 3255 Sierra CT SW Issaquah, WA 98027 Phone: 313425-5803 Email: rbaumgardnerl@attbi.com This is a proposed extension to the existing Consulting Agreement CAG-02-020 between the City of Renton and Public Safety Consulting, Inc. for consulting services to support the implementation of the Renton Fire Department's IRMS Project during year 2003. The proposal is for a time and materials contract at a billing rate of $120 per hour plus ordinary and necessary expenses for travel, lodging, rental car, meals, materials and other such items. As shown in Exhibit A of the Consulting Agreement, 833 hours of consulting services are estimated for year 2003. The City may, at its discretion, use less than these estimated hours. Robert Baumgardner, PSCI Senior Consultant, shall be providing the consulting services. PSCI has enjoyed working with the City over the last year on the procurement of the IRMS and looks forward to assisting you with a successful implementation. Sincerely, Robert E. Baumgardner Senior Consultant Attachments: Draft Consulting Agreement CONSULTING AGREEMENT THIS AGREEMENT is made as of , 2003, between The City of Renton, hereinafter referred to as "Client" and Public Safety Consultants, Inc., hereinafter referred to as "Consultant". In the event of a conflict in the provisions of any attachments hereto and the provisions set forth in this Agreement, the provisions of such attachments shall govern. Services. The services provided under this Agreement are an extension to the existing Consulting Agreement CAG-02-020 and shall be provided to support the implementation of the Renton Fire Department's IRMS Project during the year 2003. The services shall be provided on a time and materials basis. Such services are hereinafter referred to as "Services." Exhibit A attached hereto describes the anticipated tasks to be performed by Consultant for Client and the estimated consulting hours associated with each task. A total of 833 consulting hours are estimated for year 2003. The City, at its discretion, can use less than the total estimated hours for year 2003. The Client Representative, B.C. Lawrence Rude, shall direct the Consultant on the specific tasks and consulting hours to be provided. Client agrees that Consultant shall have ready access to Client's staff and resources as necessary to perform the Consultant's Services provided for by this contract. 2. Rate of Payment for Services. Client agrees to pay Consultant for Services provided at a rate of $120.00 per hour plus ordinary and necessary expenses for travel, lodging, rental car, meals, materials, and other such items. The total payment for services under this Agreement shall not exceed $99,960 which represents the total estimated consulting hours as shown in Exhibit A at the rate of $120.00 per hour. Invoicing. Client shall pay the amounts agreed to herein, due upon receipt of invoices; which shall be sent by Consultant. Client shall timely pay the amount of such invoices to Consultant. Invoices that are thirty days past due are considered past due and will be assessed 1 % per month of the total amount past due. 4. Confidential Information. Each party hereto ("Such Party") shall hold in trust for the other party hereto ("Such Other Party"), and shall not disclose to any nonparty to the Agreement, any confidential information of Such Other Party. Confidential Information is Information that relates to Such Other Parry's research, development, trade secrets or business affairs, but does not include information which is generally known or easily ascertainable by nonparties of ordinary skill in computer design and programming. Consultant hereby acknowledges that during the performance of this contract, Consultant may learn or receive confidential Client information and therefore Consultant hereby confirms that all such information relating to the Client's business will be kept confidential by Consultant, except to the extent that such information is required to be divulged to Consultant's clerical or support staff of associates in order to enable Consultant to perform Consultant's contract obligations. This section is not applicable should the Public Records Act require disclosure according to the legal opinion of the City Attorney. 5. Staff. Consultant is an independent contractor and neither Consultant nor Consultant's staff is, or shall be deemed to be, employed by Client. Client is hereby contracting with Contractor for the Services described in Exhibit A and Consultant reserves the right to determine the method, manner and means by which their Services will be performed. Consultant is not required to perform the Services during fixed hourly or daily time and if the Services are performed at the Client's premises, then Consultant's time spent at the premises is to be at the discretion of Consultant; subject to the Client's normal business hours and security requirements. Consultant hereby confirms to the Client that the Client will not be required to furnish or provide any training to Consultant to enable Consultant to perform the Services required hereunder. The Consultant and the Consultant's staff shall perform the Services and the Client shall not be required to hire, supervise or pay any assistants to help Consultant who performs the Services under this Agreement. Consultant shall not be required to devote Consultant's full time nor the full time of Consultant's staff to the performance of the Service required hereunder, and it is acknowledged that Consultant has other clients and Consultant offers Services to the general public. The order of sequence in which the work is to be performed shall be under the control of Consultant. Consultant's Services hereunder cannot be terminated or canceled short of completion of the Services agreed upon except for Consultant's failure to perform the contract's specifications as required hereunder and conversely, subject to Client's obligation to make full and timely payment(s) for Consultant's Service as set forth in Exhibit B, Consultant shall be obligated to complete the Services to the extent and as provided in Paragraph 9 hereof The Client shall not provide any insurance coverage of any kind for Consultant or Consultant's staff, and Client will not withhold any amount that would normally be withheld from any employee's pay. This contract is void if the City Council fails to budget funds for the work or if tax revenues fall and the council decides that it must terminate the agreement for budget reasons. 6. Use of Work Product. Except as specifically set forth in writing and signed by both Client and Consultant, Consultant and Client shall have all copyright and patent right with respect to all materials developed under this contract, and Consultant is hereby granted a nonexclusive license to use and employ such materials within the Consultant's business. 7. Client Representative. The following individual, B.C. Lawrence Rude, shall represent Client during the performance of this contract with respect to the Services and deliverables as defined herein and has authority to execute written modifications or additions to this contract. 8. Disputes. Any disputes that arise between the parties with respect to the performance of this contract shall be submitted to the binding arbitration by the American Arbitration Association, to be determined and resolved by said association under its rules and procedures in effect at the time of submission and the parties hereby agree to share equally in the costs of said arbitration. The final arbitration decision shall be enforceable through the courts of the State of Washington or any other state in which the Client resides or may be located. In the event that this arbitration provision is held unenforceable by any court of competent jurisdiction, then this contract shall be as binding and enforceable as if this Section 7 were not a part hereof. 9. Taxes. Any and all taxes, except income taxes, imposed or assessed by reason of this contract or its performance, including but not limited to FICA, employment benefits, unemployment taxes and sales or use taxes, shall be paid by the Consultant. Consultant shall be responsible for any taxes or penalties assessed by reason of any claims that Consultant is an employee of Client, and Client and Consultant specifically agree that Consultant is not an employee of Client. 10. Liability. Consultant warrants to Client that the material and services to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. The Contractor shall provide proof of insurance with the City named an additional insured and the following coverage by specified category: • Commercial general liability in the amount of $1,000,000 per occurrence, $1,000,000 aggregate • Automobile Liability in the amount of $1,000,000 combined single limit • Professional Liability in the amount of $1,000,000 per claim • The City of Renton must be named as an additional insured • The City requires an unqualified notice of cancellation or non -renewal of an insurance policy Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder named to the left. 11. Complete Agreement. This Agreement contains the entire agreement between the parties hereto with respect to the matters covered herein. No other agreements, representations, warranties represented by or on behalf of Consultant by any of its employees or agents, or contained in any sales materials or brochures, shall be deemed to bind the parties solely on the basis of the representations contained herein. 12. Applicable Law. Consultant shall comply with all applicable laws in performing Services but shall be held harmless for violation of any government procurement regulation to which it may be subject but to which reference is not made in Exhibit A. This Agreement shall be construed in accordance with the laws of the State of Washington. 13. Scope of Agreement. If the scope of any of the provisions of the Agreement is too broad in any respect whatsoever to permit enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law, and the parties hereto consent and agree that such scope may be judicially modified accordingly and that the whole of such provisions of this Agreement shall not thereby fall, but that the scope of such provision shall be curtailed only to the extent necessary to conform to law. 14. Notices. (1) Notices to Client should be sent to Client: City of Renton Attn.: B.C. Lawrence Rude Address: 1055 S Grady Way, Renton, Washington 98055 Phone: 425.430.7028 Email: lrude@ci.renton.wa.us (2) Notices to Consultant should be sent to: Public Safety Consultants, Inc. Attn.: Mr. Ralph E. loimo, President and CEO Address: 19415 SE 409"' Street Enumclaw, WA 98022 Phone: (253) 804-5626 FAX: (334) 514-8847 Email: r.ioimo@att.net Copies of notices to Consultant should be sent to: Public Safety Consultants, Inc. Attn: Robert E. Baumgardner, Project Manager Address: 3255 Sierra CT SW Issaquah, WA 98027 Phone: (425) 313-5805 FAX: (425) 313-5805 Email: rbaumgardnerI @attbi.com 15. Assignment. This Agreement may not be assigned by either party without the prior written consent of the other party. 16. Agreement Renewal. This Agreement can be renewed on an annual basis by agreement between Client and Consultant. IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the date first above written. Public Safety Consultants, Inc. City of Renton: Dr. Ralph E. Ioimo, DPA Jesse Tanner, Mayor President and CEO ATTEST: Bonnie I. Walton, City Clerk Exhibit A: Scope of Services The following are the anticipated tasks to be performed in accordance with this Agreement under the direction of the Client Representative, B.C. Lawrence Rude. The consulting services shall be provided by Robert Baumgardner, Senior Consultant, PSCI. A total of 833 consulting hours are estimated for year 2003. The City can, at its discretion, use less than the total estimated consulting hours. Project Task / Hours Estimated 2003 Estimated 2003 IRMS Project Consulting Consulting Tasks Hours Comments Contract /Develo ment / Negotiations 100 2.5 weeks of effort Statement of Work Development / Project Plan 20 5 weeks of effort 1.0 hours per week - Review of Project / Contrac IRMS Project Status Review 52 Status System / Procedures Configuration Mgt Plan System / Procedures Configuration Mgt System and Monitoring (assume System Development 20 Administrator will have on -going responsibility) Process Re -Engineering / Configuration Mgt 172 2003 - 8 FDM modules / 2004 - 4 FDM Modules Project Reporting bi-weekly)39 21.5 hours per two week period Test Plan Development 32 2003 - 8 FDM modules / 2004 - 4 FDM Modules Acceptance Testing Mgt. Process Development 48 2003 - 8 FDM modules / 2004 - 4 FDM Modules interfaces implemented 2003; 1 interface implemented in 2004; and 3 interfaces implemented System Interface Development 142 in 2005. interfaces implemented 2003; 1 interface implemented in 2004; and 3 interfaces implemented System Interface Acceptance Testing 24 in 2005. System Interface Contract Monitorinq 32 Third Party Contracts - PRC / Accela / Kronos Primary responsibility of City Project Coordinator Training Plan / Materials Development 20 RFD Training - review and assistance in development 4hours for plan development /setup & 4 per quarter Project Evaluation Plan / Monitoring 20 for reporting Primary responsibility of System Administrator - 200 8 FDM modules / 2004 - 4 FDM Modules (4 hour per module to report on desired reports and/or report Report Development 32 changes as part of re -engineering) Data Conversion Plan / Template Development 60 2003 - 8 FDM modules / 2004 - 4 FDM Modules Map Data Development 1 20 In preparation for implementation in 2004 Total Estimated Hours 833 Renton Fire Department IRMS Project Implementation Blueprint Report Dedicated to Serving Police, Fire and EMS Renton Fire Department IRMS Project Implementation Blueprint Summary Report January 22, 2003 P$CI PSCI 1 Rev 7 Renton Fire Department IRMS Project Implementation Blueprint Summary Report TABLE OF CONTENT 1 Introduction............................................................................................................................. 4 2 IRMS Project Implementation Organization Chart ................................................................ 6 3 IRMS Project Implementation Plan........................................................................................ 7 3.1 IRMS Implementation Plan Projects: ............................................................................. 7 3.2 Highlights of the IRMS Implementation Plan include: .................................................. 7 3.3 Major IRMS Project Implementation Plan Tasks By year ............................................. 8 Tables Table 1: IRMS Project Organization Chart .................................................................................5 Table 2: IRMS Project Implementation Plan Summary Gantt Chart .........................................10 PSCI 2 Rev 7 Renton Fire Department IRMS Project Implementation Blueprint Summary Report Acknowledgements This RFD Integrated Records Management System (IRMS) Project Implementation Blueprint Report was developed by the Renton Fire and Information Services Departments in partnership with Public Safety Consultants, Inc. (PSCI). PSCI would like to express its appreciation to the members of the RFD IRMS Project Team who provided oversight and direction to the project and direct input and review to the this report. RFD IRMS Project Team Johnny Bell, RFD Julie Bray, RFD Steve Denison, IS Chuck Duffy, RFD Henry Dykes, RFD Bill Flora, RFD Roy Gunsolus, RFD Gary Harsh, RFD Judy Hayward, RFD Ted Hickey, RFD Robert Baumgardner PSCI Project Manager Public Safety Consultants, Inc. 3255 Sierra CT SW Issaquah, WA 98027 John Lecoq, RFD Mac Onie, Bob PBPW George McBride, IS Mark Peterson, RFD Larry Rude, RFD Debbie Scott, IS Dave Tibbot, IS Bob Van Horne, RFD Camille Walls, RFD Mary Weirich, RFD Steve Winter, RFD PSCI 3 Rev 7 Renton Fire Department IRMS Project Implementation Blueprint Report Introduction This report presents an IRMS Project Implementation Blueprint and is organized into the following sections: • Section 2 - IRMS Project Implementation Organization Chart • Section 3 - IRMS Project Implementation Plan Associated with and supporting this report is the IRMS Project Plan developed using Microsoft Project 2000 that provides details for the project implementation plan. The IRMS Project Plan is designed as a management tool to assist the Project Team in analyzing implementation alternatives and managing the project in an on -going way. A more detailed version of this report is available that presents an expanded set of the implementation plan tasks - _IRMS Project Implementation Blueprint Report dated January 22, 2003. PSCI 4 Rev 7 Renton Fire Department IRMS Project Implementation Blueprint Report Support TBD - N55er Management Module - Preventive Maintenance Module -AMIPM Design Change Requests Support Mary Weirich & Ast Sys Admin, RFD Station Log Module • Roster I Station Log Design Change Requests - RMS 1 Kronos Interface Julie Bray & Mary Support Support Platoon A Support Gary Harsh & John Lecoq & Mary Weirich & Gary Harsh & Julie Bray, RFD; Mark Peterson, Ast Sys Admin, Gary Ryser, iteve Dennison, RFD RFD RFD IS ' Platoon B Johnny Bell, RFD e Lead Role Cead hole' Steve Winter & Hydrants Mobile Data Personnel Will Aho, RFD Module Collection Module Incidents 1 System Personnel Hydrant Design • Vehicle Mobile Design Change Change Data System Requests Y Requests RMS 1 CAD RF Personnel Data Incident 1 Entliser ` _ Interface Conversion Training Hydrant Data RFD Wireless On -Going Conversion _LAN Operations End CAD,LR�IS;w User Support .. Dispatch;>.r Operations M E 'End User Denotes General Sequence of Module Implementation PSCI 5 Rev 7 Suo prt, e.. IRMS Database Administration; Database & RFD i Support Support Charles Debbie Scott, IS Andrews, RFD Julie Bray, RFD Permits Module Module Training Properties 1 Design Change I&P Design Requests Change •Training Data Requests Conversion Properties 1 RMS Train -the - I&P Data .� crciner - Support Bob Mac Onie, PBPW r, M Renton Fire Department IRMS Project Implementation Blueprint Report 2 IRMS Project Implementation Organization Chart Table 1 presents an IRMS Project Organization Chart with initial assignments of City staff to project roles and responsibilities including: ` has overall responsibility for the IRMS Project including: project goals and objectives; integration of project with the policies and procedures of the RFD; overall project monitoring and reporting; management of the IRMS vendor; and allocation and management of City resources assigned to the project. The Project Director shall lead the IRMS Project Management Team that includes the Project Coordinator, System Administrator and Project Consultant. ��',rOl — coordinates IRMS Project activities with other City Departments including Information Services. Working with the System Administrator and the Project Consultant, the Project Coordinator shall provide support to the Project Director including: project status / issues reporting; vendor contract management; and coordination with outside agencies. ysttem�Ad?m,lansttratorj — has overall responsibility for the on -going operations of the IRMS system once installation is complete including: on -going IRMS Project database administration; IRMS system configuration management and tracking; and tracking IRMS system related changes to RFD procedures. — provides assistance and backup to the IRMS System Administrator. IProjeConsuhhtaRt% — provides technical and functional support to the IRMS Project Management Team including: development of interface specifications, vendor contract specifications and acceptance testing procedures; development of module Design Change Requests and acceptance testing procedures; development of IRMS Project management support systems; and overall system acceptance testing. — provides oversight and direct support of the implementation of the IRMS system for Operations personnel including: management and direct support of Operations end user training and on -going support; and end user evaluation and feedback on use of the IRMS system. — provides oversight of the implementation, training and on -going operations of the major IRMS modules including: development of module Design Change Requests; module data conversion; module interfaces; coordination with other City departments and outside agencies. Project Module / Functional Support Roles — provides specialized technical and functional support and backup to the Project Module / Functional Lead Roles. PSCI Rev 7 r ` • Renton Fire Department IRMS Project Implementation Blueprint Report 3 IRMS Project Implementation Plan Table 2 presents a high level Gantt Chart of the IRMS Project Implementation Plan including the four (4) separate IRMS projects; the phases for each project; the major tasks associated with each project phase; and the timeline for each. Associated with and supporting Table 2 is the IRMS Project Plan developed using Microsoft Project 2000 that provides details for the project implementation plan. The IRMS Project Plan is designed as a management tool to assist the Project Team in analyzing implementation alternatives and managing the project in an on -going way. It is anticipated that the project implementation plan will change due to changes identified during contract negotiations and due to the results of actual implementation. 3.1 IRMS Implementation Plan Projects: The IRMS Implementation Plan has four (4) related, but partially independent projects: • IRMS Project —implementation of the twelve (12) FDM modules and the RFD mobile computing system. • PRC CAD / RMS Interface Project — development and implementation of the interfaces between the Valley Com PRC CAD and the FDM RMS to share CAD dispatch information with the RMS and to share RMS roster information with the PRC CAD. • RMS / AccelaPermits Plus Interface Project — development and implementation of a two-way interface between the City's AccelaPermits Plus system and the FDM Properties, Permits and Inspections Modules to share property, inspection and permit information. • RMS / CAMEO—MARPLOT—ALOHA Interface Project — development and implementation of an interface between the RMS and the CAMEO / MARPLOT / ALOHA systems to provide HazMat information at particular locations for use with the CAMEO / MARPLOT / ALOHA systems. The IRMS Project is independent of the three interface projects and its implementation can be completed whether or not the interface projects are undertaken. 3.2 Highlights of the IRMS Implementation Plan include: • All FDM modules are installed in the years 2003 and 2004. • The FDM Incidents, Training, Inspections, Permits, Personnel, Hydrants, Property, Station Log and Master Calendar modules are installed in 2003. PSCI 7 Rev 7 • Renton Fire Department IRMS Project Implementation Blueprint Summary Report • The FDM Roster / Scheduling, Asset Management, Preventive Maintenance and GIS Interface modules are installed in 2004. • The FDM RMS to Kronos time card system interface is completed in 2004. • Mobile computing devices for field data collection by the Fire Prevention Bureau are installed in 2004. • Mobile computing devices for field data collection for inspections by RFD Operations at each station are installed in 2005. • Mobile computing laptops are installed in at least one first line vehicle at each station in 2004. • Mobile computing laptops are installed on all RFD first line vehicles with reserve units outfitted to accept laptops in 2005. • The PRC CAD to FDM RMS interface of dispatch information is completed in 2003 (optional — development dependent upon vendor and outside agency cooperation). • The AccelaPermits Plus system is interfaced to the FDM RMS in 2005 (optional — dependent on feasibility analysis conducted in 2004). • The CAMEO / MARPLOT / ALOHA system is interfaced to the FDM RMS in 2005 (optional — dependent on feasibility analysis conducted in 2004). • The FDM RMS to PRC CAD interface of roster information is completed in 2005 (optional — dependent on feasibility analysis conducted in 2003). 3.3 Maior IRMS Proiect Implementation Plan Tasks By year Year 2003 IRMS Proiect — Year 2003 FDM Module Implementation • 1 Contract Agreement— contract negotiations with FDM and City approval of FDM Contract and overall Project Budget • 2 Project Initiation Session — initial project meeting with FDM on -site in Renton to review project personnel / responsibilities, technical issues and project plan • 3 Initial System Set up & FDMAdministrator Training — set up of test database and system on project server and workstations and standard and advanced FDM Administrator Training • 4 Phase I Implementation 2003 — Year 1 implementation of FDM Properties, Personnel, Incident Reporting, Hydrants, Station Log, Inspections, Permits and Training Modules. PSCI 8 Rev 7 V 1" ft Renton Fire Department IRMS Project Implementation Blueprint Summary Report • 4.1 Properties, Personnel, Incident Reporting, Hydrants & Station Log Modules • 4.2 Inspections & Permits Modules • 4.3 Training Module PRC CAD / RMS Interface Project— Year 2003 (Optional) • 1 FDMListener CAD to RMS • 2 CAD IRMS Interface (dispatch data) Year 2004 IRMS Project — Year 2004 FDM Module & Mobile Computing Implementation • 5 Phase 2 Implementation 2004 — Year 2 implementation of FDM Roster / Scheduling, Asset Management, Preventive Maintenance and GIS / Mapping Modules • 5.1 Roster/Scheduling Module • 5.2 Asset Management & Preventive Maintenance Modules • 5.3 GIS/Mapping Module • 5.4 Phase 2 Mobile Computing Implementation 2004 • 5.4.1.1 Mobile Data Collection I FPB Implementation • 5.4.2.1 Mobile Computing/RFD Vehicles Initial —One Vehicle per Station Year 2005 IRMS Proiect — Year 2005 Mobile Computing Implementation & Final Acceptance • 5.4 Phase 2 Mobile Computing Implementation 2005 • 5.4.1.2 Mobile Data Collection —Operations /Station Inspection Implementation • 5.4.2.2 Mobile Computing/All RFD Vehicles • 6IRMS Project FinalAcceptance PRC CAD / RMS Interface Proiect— Year 2005 (Optional) • 3 RMS/ CAD Roster Interface RMS / AccelaPermits Plus Interface Project — Year 2005 (Optional) RMS / CAMEO-MARPLOT ALOHA Interface Project — Year 2005 (Optional) PSCI Z Rev 7 Renton Fire Department IRMS Project Implementation Blueprint Report Table 2: IRMS Project Implementation Plan Summary Gantt Chart 2003 2004 2005 2006 20 ID Oj Task Name Q Q1 Q Q Q Q1 Q Q Q Q1 Q Q Q Q1 Q Q Q Q1 1 RFD IRMS Proiect 2 1 Contract Agreement 8 - -- - - -- .---.... ------------- -------- — ----- - - - ----- _...------ 2 Project Initiation Session 21 ----------- 3 Initial Set Up & Administrator Training 22 3.1 Initial Set Up and Configuration 28 3.2 FDM Administrator Training w 34 4 Phase 1 Implementation - 2003 -------- ----- _... _----------- - 4.1 PROPERTIES, PERSONNEL, INCIDENTS, HYDRANTS, STATIO -.._,_. _..- .. ------ - -- - --- __ .... -- ---- -- -- - _ . _ ..- . -. _ -- - __--- 4.2 INSPECTIONS & PERMITS MODULES 35 55 68 ----'---- -..__...._.._.-------------- 4.3 TRAINING MODULE 80 5 Phase 2 Implementation - 2004 81 ------- _ 5.1 ROSTER / SCHEDULING MODULE 100 --,_..._....-".. _.------------_-------_----------------------..._-------------------- L-E-S.... _.... _ 5.2 ASSET MGT /PREVENTIVE MAINTENANCE MODULE 111 ----.._._—..--------_ _----------- --- --- __. 5.3 GIS / MAPPING MODULE 117 5.4 Phase 2 Mobile Computing Implementation 118 5.4.1 Mobile Data Collection 5.4.1.1 FPB Implementation I Station Inspection Implementation 5 4.2 Mobile Computing - RFD Vehicles -- - - - -_--- --- 5.4.2.1 Initial Implementation (One Vehicle/Station) 5.4.2.2 Complete Implementation (All Vehicles) 6 Final Acceptance 119 126Operations 133 134 142 150 153 ; PRC CAD / RMS Interface Proiect 154 1 FDM Listener CAD to RMS (one way interface) 2 CAD I RMS Interface (dispatch data) 161 168 3 RMS / CAD Roster Interface 175 ! RMS I AccelaPermits Plus Interface Proiect 1831 ------------- --- ..------------------- --- ---- - - - --------------------- !RMS I CAMEO - MARPLOT -ALOHA Interface Proiect PSCI 10 Rev 7 M CITY OF RENTON COUNCIL AGENDA BILL t,� SUBMITTING DATA FOR AGENDA OF: February 24, 2003 Dept/Div/Board.... Police Staff Contact ........ Garry Anderson AGENDA STATUS: Consent ................. X SUBJECT: Public Hearing..... Juvenile Accountability Incentive Correspondence... Block Grant Ordinance ............. Resolution............ Old Business......... EXHIBITS: New Business....... (1) Letter from Superior Court from Judges - Study Session........ Patricia Clark and Laura Inveen Other ..................... (2) JAIBG Benefits Paper RECOMMENDED ACTION: APPROVALS: Council Concur Legal Dept............ Finance Dept........ Other ..................... FISCAL IMPACT: Expenditure Required .... $27,012 Amount Budgeted .......... $27,012 (Grant SUMMARY: Transfer/Amendment.... Revenue Generated....... Renton will receive $27,012 in grant funding from the Juvenile Accountability Incentive Block Grant (JAIBG). The King County Juvenile Crime Enforcement Coalition has coordinated the cross - jurisdictional pooling of these grant funds since its inception in 1998. The City of Renton has consistently waived receipt of these funds and pooled them towards a county —wide effort to improve outcomes in the juvenile justice system. RECOMMENDATION: Council authorize the Mayor to sign the Juvenile Accountability Incentive Block Grant Response Form to waive Renton's portion of the Juvenile Accountability Incentive Block Grant funds to the King County Juvenile Crime Enforcement Coalition. (AGENDA85) CITY OF. RENTON POLICE DEPARTMENT ISSUE PAPER DATE: February 11, 2003 TO: Council President Kathy Keolker-Wheeler. Members of the Renton.City Council VIA: -Cof Mayor Tanner FROM: Garry Anderson, Chief of Police STAFF CONTACT: Garry Anderson, Chief of Police (XT 7503) SUBJECT: Issue Paper ISSUE: Cross jurisdictional pooling of grant funding from DSHS — Juvenile Rehabilitation Administration. BACKGROUND: The City of Renton has received Juvenile Accountability Incentive Block Grant funds since 1998. Each year we have elected to pool our funds on a county -wide basis. The King County Juvenile Crime Enforcement Coalition coordinates the cross jurisdictional pooling of King County agency grant funds. The coalition makes decisions regarding program implementation and outcomes. RECOMMENDATION: Renton City Council members concur with the recommendation of the Administration that $27,012 from the Juvenile Accountability Block Grant be pooled with other King County jurisdictions and managed by the King County Juvenile Crime Enforcement Coalition. Juvenile Rehabilitation Administration JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) RESPONSE FORM Unit of local government: (type or print name of county) Specify your interest/intent regarding the JAIBG: YES. We intend to participate in this federal program. Please send us an application for the allocation calculated for our unit of local government.* If YES, We also will will not seek additional funding by applying for some portion of the competitive grant -which will represent the interests of units of local government not eligible for a direct award. (for clarification, see page 5 in JAIBG Description and Requirements) NO. We do not intend to participate in thm-federal program and want to waive our funds to -° County or City. (Please circle County or City) NO. We do not intend to participate in this federal program and understand that our allocation will be redistributed. * NEW Official Contact Person for Future Correspondence Concerning our JAIBG award: Name: Title: Mailing Address: Name/Title/Signature of Person Completing this form: (Name) (Signature) Phone: Fax: (Title) (Date) Thank you for completing and returning this form by February 24, 2003 via FAX or mail to: Curtis Robinson, JAIBG Program Administrator Juvenile Rehabilitation Administration PO Box 45720 Olympia, WA 98504 FAX (360)902-8108 a. 3 2002-200 Juvenile Accountability Incentive Block Grant (JAIBG) Benefits to King County Communities .Anformation Sharing for Community -Based Organizations a systematic process to improve referrals, service matching, and communication between juvenile justice and youth serving agencies is being implemented. A legal framework for information sharing is being developed in collaboration with the Prosecuting Attorney's Office. Juvenile Justice Information Access Project: warrant and community supervision information on all King County juvenile offenders will be entered into the WACIC system, makingAhis information readily available to all law enforcement jurisdictions operating within King County. Collaborations Between Police, Probation, Detention and'Human Services: Grant funds support the operating costs of two Reporting Centers (community -based alternatives to secure detention) and expansion of Seattle Team for Youth/Project RIDE(gang/crime prevention through outreach, case management and support services). Funds also support Crime Free Futures, a family support program provided through a police, school, and public health collaboration. School. Violence Deputy Prosecutor: this part-time deputy works with school districts and law enforcement agencies across the County to improve the effectiveness of school violence prosecution. The deputy also provides training to law enforcement and School Resource Officers, and has launched the SAFE SCHOOL NETWORK quarterly newsletter which serves all King County school districts. Step -Up: individual and group intervention services are provided to youth with domestic violence charges. Parents and other family members are included in this 6-8 month service. Juvenile Drug Court: this 9-15 month intensive program uses a non -adversarial approach to improve accountability and treatment outcomes which are closely monitored by the judge and juvenile drug court team. _nti-Bullying Program: "Take a Stand Against Bullying" is a comprehensive school anti -violence curriculum which is being piloted with primary and middle school students in the Shoreline School District. Parent Orientation and Services: recommendations to improve court process and service linkage supports for parents and families of youthful offenders, based upon the recently completed Parent Orientation and Services Report. Juvenile Offender Characteristics and Service Matching Profle: analysis and recommendations are being developed to: increase knowledge of offender youth involved in multiple publicly funded service systems; improve linkage and referral mechanisms between the court, mental health, and substance abuse systems; and identify more effective treatment services for offender youth. Evaluation: funds are used to develop data collection instruments, conduct evaluations, and monitor the progress of JAIBG programs. Through the King County Juvenile Justice Evaluation Workgroup, JAIBG is supporting outcome evaluations of selected JAIBG projects and other programs targeting youth involved in the juvenile justice system. Previous JAIBG Accomplishments: During previous grant periods JAIBG funding has been used to: 1) support implementation of a comprehensive Risk/Needs Assessment and Case Management system; 2) expand Multi -Systemic Therapy services for offender youth; 3) support a full-time Firearms Enhancement Deputy Prosecutor; 4) conduct a needs assessment and develop recommendations to address teen dating violence; and 5) conduct a County -wide Juvenile Justice Community Symposium. Coordination: all JAIBG funded efforts are coordinated with other county, regional and state-wide juvenile justice initiatives, such as the King County Juvenile Justice Operational Master Plan, the Washington State Community Juvenile Accountability Act, Reclaiming Futures, and Reinvesting in Youth. These initiatives are built upon researched -based ,actices that should result in positive outcomes and cost -savings to the public. JAIBG administrative coordination ,rough the King County Superior Court provides staff support to the Coalition, required grant application and progress reports to the state, contract and expenditure monitoring, procurement of consultant services, and program evaluation oversight. O y RECEIVED FEB 10 2003 STATE OF WASHINGTON MAYORSOFFICE DEPARTMENT OF SOCIAL AND HEALTH SERVICES dlty !,! JUVENILE REHABILITATION ADMINISTRATION 14th & Jefferson • PO Box 45720 • Olympia, Washington 98504-5720 Telephone (360) 902-8499 • FAX (360) 902-8108 • TTY (360) 902-7862 February 16, 2003, Mr. Jesse Tanner, Mayor City of Renton 1055 S Grady Way .Renton, Washington 98055 Dear Mr. Tanner: The U.S. Congress appropriated an additional $250,000,000 for the Juvenile Accountability Incentive Block Grant GAMG) in federal fiscal year 2002. Washington's share of the JAIBG appropriation is $3,866,400.00. The Juvenile Rehabilitation Administration of the Department of Social and Health Services continues to be the designated state agency that will administer the funds in Washington. I am writing to alert you to the availability of these funds and to provide you with specific information concerning funding requirements and the process for awarding JAIBG allocations to units of local government. Using data on Part I Violent Crime Arrests and law enforcement expenditures Renton City is eligible to receive the following JAIBG allocation: City of Renton $27,012 The enclosed document provides details about this grant award, including: ■ JAIBG Purpose Areas ■ Juvenile Crime Enforcement Coalition and Plan ■ Cash Match and Administrative Costs • Allocation Configuration and Access to Additional Funding ■ Justice Research and Statistics Association Web Site After review of this material, Tease complete the enclosed JAIBG Response Form and return it to Curtis Robinson, JAIBG Program Administrat.>r, by February 24, 2002. Your current JAIBG program contact is Mark Wirschem, King County JAIBG Coordinator Should you choose to participate in this federally funded program, an application will be sent to you following receipt of the Response Form. You will also be required to submit your local policy for drug testing categories of "appropriate" youth before receiving the fiscal year 2002 funding. We expect to complete the application process and prepare to make awards in May of 2003. Failure to return this r ;sponse form may result in your allocation being redistributed. Sincerely, M. Kathleen McBride, Office Chief Office of Treatment and Intergovernmental Services Juvenile Rehabilitation Administration c: Mark Wirschem, King County JAIBG Coordinator Enclosures � "``� ,8 Services Department of Social and Health Juvenile Rehabilitation Administration 2002-2004 Juvenile Accountability Incentive Block Grant JAIBG DESCRIPTION AND REQUIREMENTS JAIBG Purpose Within the Department of Justice, the Office of Juvenile Justice and Delinquency Prevention has been delegated the authority to administer this grant. The funds are provided to the State and units of local government to support programs that promote.'"' ater accountabilityin the juvenile justice system The grant guidelines are very specific around program purpose areas and collaborative methods for planning and implementation. JAIBG funds may be applied to 12 Purpose Areas: Purpose Area 1 Building, expanding, renovating, or operating temporary or permanent juvenile correction or detention facilities, including training of correctional personnel (see Section 6.11, and 6.12 in the Guidance Manual available on JAIBG Technical Assistance web site -details below.) Purpose Area 2 Developing and administering accountability, based sanctions for juvenile offenders. Purpose Area 3 Hiring additional juvenile judges, probation officers, and court -appointed defenders, and funding pre-trial services for juveniles, to ensure the smooth and expeditious administration of the juvenile Justice system Purpose Area 4 I Iuing additional prosecutors, so that more cases involving violent juvenile offenders can be prosecuted and backlogs reduced. Purpose Area 5 Providing funding to enable prosecutors to address drug, .gang and youth violence problems more effectively. Purpose Area 6 Providing funding for technology, equipment, and training to assist prosecutors in identifying and expediting prosecutions of violent juvenile offenders. Purpose Area 7 Providing funding to enable juvenile courts and juvenile probation offices to be more effective and efficient in holding juvenile offenders accountable and reducing recidivism Purpose Area 8 The establishment of court -based juvenile justice programs that target young firearm offenders through the establishment of juvenile gun courts for the adjudication and prosecution of juvenile offenders. Department of Social and Health Services Juvenile Rehabilitation Administration 2002-2004 Juvenile Accountability Incentive Block Grant Purpose Area 9 The establishment of drug court programs for juveniles so as to provide. continuing judicial supervision over juvenile offenders with substance abuse problems and to provide the integrated administration of other sanctions and services. Purpose Area 10 Establishing and maintaining interagency information sharing programs that enable the juvenile and criminal justice system, schools, and social services agencies to make more informed decisions regarding the early identification, control, supervision, 4nd treatment of juveniles who repeatedly commit serious delinquent or criminal acts. Purpose Area 11 Establishing and maintaining accountability -based programs that work with juvenile offenders who are referred bylaw enforcement agencies, or which are designed, in cooperation with law enforcement officials, to protect students and school personnel from drug, gang, and youth violence. Purpose Area 12 Implementing a policy of controlled substance testing for appropriate categories of juveniles within the juvenile justice system In order for units of local government (cities, towns, counties and tribes) to access their JAIBG allocation from JRA, they must prepare and document the following: 1. Units of local government must establish a local Juvenile Crime Enforcement Coalition, which must include, unless impracticable, individuals representing; a) police, b) sheriff, c) Prosecutor, d) local probation services, e) juvenile court, f) Schools, g) business, and h) Religious affiliated, fraternal, non-profit, or social service organizations involved in crime prevention. (Units of local government may add additional representation as appropriate) 2. The Juvenile Crime Enforcement Coalition is responsible for developing a coordinated Juvenile Crime Enforcement Plan that is based on an analysis of juvenile justice system needs. The analysis determines the most effective use of JAIBG funds, within the 12 Purpose Areas, to achieve the greatest impact on reducing juvenile delinquency, improving the juvenile justice system, and increasing accountability for juvenile offenders. Units of load gourmwi an eixt wail to utilize or supplement the nrnierml* Gfan ex is Ling bcard an i plans outlining juzenile justice gazls preziously decelopa to satisfy Lbe JCE Can d JCEP reTamrents. 3. The unit of local government must have a policy of drug testing categories of appropriate youth. If not already provided, the drug testing policy must be provided to the JRA for review prior to receipt of fiscal year 2002 funds. Aunit of local government may find that there are no categories of appropriate youth to be drug tested. In this case, the unit of local government must submit a statement justifying this position. 2 Department of Social and Health Services Juvenile Rehabilitation Administration 2002-2004 Juvenile Accountability Incentive Block Grant 4. JAIBG program funds cannot be used to supplant State or local funds. The units of local government must prepare to contribute, in the form of a cash match, 10% of the total program. cost. The total program cost is defined as the Federal award amount and the cash match. JAIBG awards applied toward construction of permanent corrections facilities require a 50% cash match from the unit of local government S. Units of local government may use up to 10% of their'total JAIBG awards for administrative c os is . A d f mds used for a&rarnstratiw c is aye su4a t6 tie rash rmt& requixm-m Allocations to units of local government were configured using the following criteria: JAIBG allocations for units of local government (cities, towns, counties and tribes) were computed on the basis of a formula using a_combination of law enforcement expenditures and Part I violent crime data for the three most recent calendar years for which such data was available. Two-thirds of each unit's allocation was based on law enforcement expenditure data and one-third on reported violent crime data, in the same ratio to the aggregate of all other units of general local government in Washington. 2. Allocations less than $5,000 are returned to the state share to be re -allocated 3. The Juvenile Rehabilitation Administration, at the direction of the Washington State Law and Justice Advisory Council OCEC for the State) has determined that the majority of -the state share will be awarded to the counties, where juvenile justice programs are typically coordinated. Although some counties would not have qualified for an award, under JAIBG guidelines, all counties will now be eligible for an award, which will be at least $10,000. Units of local government other than counties must have qualified for an allocation greater than $5,000 in order to receive a direct award. 4. A qualifying .unit of local government may waive its right to a direct JAIBG allocation and request that its allocation be awarded to and expended for its benefit by a larger or contiguous unit of local government (e.g., municipalities may waive to counties, etc.) 5. Qualifying units of local government may enter into regional coalitions to utilize their combined allocations to implement programs under one or more of the 12 Purpose Areas, using a regional JCEC. A single unit of government or a legally authorized combination of such units must serve as the fiscal agent for receiving the JAIBG award from the state and obligating/expending funds for the benefit of combined units. 6. Another opportunity to increase JAIBG awards has been created byJRA, and will be included in the same application/contracting process: a. Units of local government receiving a JAM award may compete for access to some portion of the funds resulting from return of the less than $5,000 award amounts. To qualify for consideration, the JCEP must demonstrate collaboration among local government interests and represent the needs of those units of local government, which were ineligible for a direct award. See the attached list of towns, within each county, allocated less than $5,000. 3 Department of Social and Health Services Juvenile Rehabilitation Administration 2002-2004 Juvenile Accountability Incentive Block Grant The timeline for JAIBG awards in the state of Washington is: February 24, 2003 Response to initial award letter due to JRA March 10, 2003 JAIBG applications/contracts distributed to participating cities, towns and .counties April 21, 2003 JAIBG appli�-Aions due June 16, 2003 Awards made to units of local government The federal Office of Juvenile Justice and Delinquency Prevention has contracted with Justice Research and Statistics Association to provide technical assistance to JAIBG grantees. Their web site can be reached at: b*://www.jrsainfo.org/jaibg User name: jaibguser Password: jaibgl Please direct your questions locally to: Curtis Robinson JAIBG Program Administrator Juvenile Rehabilitation Administration 14th and Jefferson PO Box 45720 Olympia, WA 98504 Phone (360) 902-8406 FAX (360) 902-8108 e-mail robincladshs.wa.gov 0 Supe PATRICIA Yf. CLAR.x ,fudge February 6, 2003 The Honorable Jesse Tanner City of Renton 1055 South Grady Way Renton, WA 98055 Dear Mayor Tanner: ite'of Washington of King King County Juveniee Court 1211 EACder-St. Seattle, Washington 98122 RECEIVED FEB 10 2003 MAYORS OFFICE We are writing to you on behalf of the King County Juvenile Crime Enforcement Coalition regarding the fifth year of Juvenile Accountability Incentive Block Grant (JAIBG) funding for King County communities. Since its inception in 1998, the Coalition has been chaired by the presiding King County Juvenile Court Judge — first, by Justice Bobbe Bridge, then for the last four years by..Judge Laura Inveen, and now by Judge Patricia Clark. In addition to the specific benefits described in the attached document, administering Coalition activity through the Superior Court enables us to coordinate with other county and state-wide juvenile justice initiatives, as well as across law enforcement jurisdictions. Significant progress has been made during the first four years of our collaboration, and we expect continued success to be documented through our evaluation efforts. Given the benefits of pooling our resources and efforts, I am requesting your continued support for maintaining the Coalition and for pooling cross jurisdiction JAIBG funding. Of the JAIBG funds appropriated for FFY 2002-2004, Congress earmarked a total of 48 million for specific programs and activities - 30 million for a gun lock program (Project Childsafe) and 10 million for research. Washington State has informed us this will result in a reduction in the grant from 4.6 million to 3.8 million. Cities and Counties can expect a proportionate decrease in allocations. This represents up to a 20% decrease in funding. Fifteen cities and the County will be sent notification, dated February 10, 2003, regarding fifth year funding allocations from the Washington State Juvenile Rehabilitation Administration. Each jurisdiction has until February 24, 2003 to respond regarding continued participation in this federal program. To continue your partnership with the Coalition and to pool our resources county -wide, your staff would need to indicate on the response form that you want to waive your funds to King County. The Coalition will be meeting to shape the 2003 plan within. the parameters of the anticipated budget reduction. Our next Coalition meeting will be held on February 21, 2003. Any inquires or input regarding this plan and the benefits to your jurisdiction are welcomed. I Juvenile Crime Enforcement Coalition Page 2 A As the former and current chair of the King County Juvenile Crime Enforcement Coalition, we would like to personally thank you for your support and commitment to the Coalition. If you or your staff have any questions or concerns regarding continued participation in the Coalition, please do not hesitate to contact Judge Clark at (206) 296-9190, Judge Inveen at -(h6) 296-9268, or Mark Wirschem, JAIBG Manager, at (206) 205-9535. We are also available to meet with you and/or your staff in person. Thank you for your attention to this matter and for your contributions that have made the Coalition such a success. Sincerely, Patricia .Chief Juvenile Judge Enc. CC: Chief Garry Anderson, Renton Police Department �C Laura C. Inveen Superior Court Judge O I 2002-2003 Juvenile Accountability Incentive Block Grant (JAIBG) Benefits to King County Communities information Sharing for Community -Based Organizations a systematic process to improve referrals, service matching, and communication between juvenile justice apd youth serving agencies is being implemented. A legal framework for information sharing is being developed in collaboration with the Prosecuting Attorney's Office. Juvenile Justice Information Access Project: warrant and comjnunity supervision information on all King County juvenile offenders will be entered into the WACIC system, making -'this information readily available to all law enforcement jurisdictions operating within King County. Collaborations Between Police, Probation, Detention and Human Services: Grant funds support the operating costs of two Reporting Centers (community -based alternatives to secure detention) and expansion of Seattle Team for Youth/ProjectRIDE (gang/crime prevention through outreach, case management and support services). Funds also support Crime Free Futures, a family support program provided through a police, school, and public health collaboration.. School Violence Deputy Prosecutor. this part-time deputy works with school districts and law enforcement agencies across the County to improve the effectiveness of school violence prosecution. The deputy also provides training to law enforcement and School Resource Officers, and has launched the SAFE SCHOOL NETWORK quarterly newsletter which serves all King County school districts. Step -Up: individual and group intervention services are provided to youth with domestic violence charges. Parents and other family members are included in this 6-8 month service. Juvenile Drug Court: this 9-15 month intensive program uses a non -adversarial approach to improve accountability and treatment outcomes which are closely monitored by the judge and juvenile drug court team. .anti -Bullying Program; "Take a Stand Against Bullying" is a comprehensive school anti -violence curriculum which is being piloted with primary and middle school students in the Shoreline School District. Parent Orientation and Services. recommendations to improve court process and service linkage supports for parents and families of youthful offenders, based upon the recently completed Parent Orientation and Services Report. Juvenile Offender Characteristics and Service Matching Profile: analysis and recommendations are being developed to: increase knowledge of offender youth involved in multiple publicly funded service systems; improve linkage and referral mechanisms between the court, mental health, and substance abuse systems; and identify more effective treatment services for offender youth. Evaluation: funds are used to develop data collection instruments, conduct evaluations, and monitor the progress of JAIBG programs. Through the King County Juvenile Justice Evaluation Workgroup, JAIBG is supporting outcome evaluations of selected JAIBG projects and other programs targeting youth involved in the juvenile justice system. Previous JAIBGAccomplishments. During previous grant periods JAIBG funding has been used to: 1) support implementation of a comprehensive Risk/Needs Assessment and Case Management system; 2) expand Multi -Systemic Therapy services for offender youth; 3) support a full-time Firearms Enhancement Deputy Prosecutor; 4) conduct a needs assessment and develop recommendations to address teen dating violence; and 5) conduct a County -wide Juvenile Justice Community Symposium. Coordination. all JAIBG funded efforts are coordinated with other county, regional and state-wide juvenile justice initiatives, such as the King County Juvenile Justice Operational Master Plan, the Washington State Community Juvenile Accountability Act, Reclaiming Futures, and Reinvesting in Youth. These initiatives are built upon researched -based -)ractices that should result in positive outcomes and cost -savings to the public. JAIBG administrative coordination .hrough the King County Superior Court provides staff support to the Coalition, required grant application and progress reports to the state, contract and expenditure monitoring, procurement of consultant services, and program evaluation oversight. CITY OF RENTON COUNCIL AGENDA BILL Al. u, Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems February,24, 2003 Agenda Status Staff Contact...... Sharon Griffin, x7232 Consent .............. X Public Hearing.. Subject: Correspondence.. Transportation Division Fund 317 2003 Reallocation Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Study Sessions...... 2003 Reallocation Summary Information......... 2003-2008 Six -Year TIP Summary of Funding Sources 2003 Preliminary Budget, Fund 317 Sheet Recommended Action: Council Concur Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $6,661,200 Transfer/Amendment....... Amount Budgeted....... $6,661,200 Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Transportation Division does not need to carry forward funds, since the 2003 budget is sufficient for expected project expenditures. The 2003-2008 Six -Year Transportation Improvement Program (TIP) estimated a 2003 appropriation of $6,661,200. The Transportation Division's total 2003 budget will remain the same as projected. However, individual project line items within this framework will change. See the issue paper and Reallocation Summary for details. STAFF RECOMMENDATION: Transportation Systems staff recommends that Council concur with the approval of the reallocation of the projects by line item for a total 2003 appropriation of $6,661,200. Renton net/agnbiII/ bh CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 14, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: �- Jesse Tanner, Mayor O FROM: Gregg Zi M*f� h, Administrator STAFF CONTACT: Sharon Griffin, ext. 7232 SUBJECT: Transportation Division Fund 317 2003 Reallocation ISSUE: The Transportation Division does not need to carry forward funds, since the adopted 2003 budget is sufficient for expected project expenditures. However, we do need to reallocate funding within the 2003 budget between projects to better suit our funding needs that have developed since the Council adopted the 2003-2008 Transportation Improvement Program (TIP) in July 2002. The Transportation Division is requesting Council approval for 2003 reallocation of project line items within the appropriated $6,661,200. The Transportation Division 2003 Reallocation Summary is attached. The comment column on the list identifies specific reasons for the changes requested by project. In general, reasons adjustments need to be made to the allocation of project line items include: 1. Projects in the attached list for which an increase in allocated funding is requested are typically projects that did not fully expend their year 2002 allocation. Due to reductions in funding for 13 projects on the list, there is sufficient funding available to cover the needed increase. 2. Projects in the attached list for which a decrease in allocated funding is requested are typically projects that are closer to completion due to an accelerated schedule in 2002 or projects that have had a change in project scope or schedule. Due to increases in funding for 14 projects on the list, these reductions can be applied to other projects. 3. Council approval of the reallocation assists Project Managers in executing their 2003 Work Plan with consistency. The 2003 Work Plan was updated in January 2003. Transportation Division Fund 317 2003 Reallocation February 14, 2003 Page 2 4. Due to the shortage of Council and Transportation Committee meetings in February, Council concurrence of this proposal is needed. The projects that need to move forward require additional allocation to do so. 5. The remaining project allocations remain the same. One project, TIP #39, Rainier Avenue — SR-167 to South 2" Street, has an allocation which is greater than the total project budget in the 2003-2008 TIP. An agenda bill is in progress to increase the total project budget to cover additional work for this project. RECOMMENDATION: Transportation Systems recommends Council concur with the approval of the reallocation of funds by line item. BACKGROUND: In past years, the Transportation Division did a mid -year budget adjustment during the approval process of the Transportation Improvement Program in July of each year. This practice was discontinued several years ago. Due to the ever -changing nature of transportation projects, budget adjustments are required to keep up to date. Some of the changes concern processes controlled by others that impact the schedule, citizen requests impacting expenditure requirements, and new revenue source opportunities (grants or discretionary awards) that accelerate project implementation. In past years, the Transportation Division typically carried forward unexpended project funding, as needed, for individual projects. This required increasing the total annual appropriation. This year, we have reallocated additional funding in some of the projects while reducing the allocation for other projects. The result is an unchanged total 2003 annual appropriation. cc: Nick Afzali Sharon Griffin Project File H:\Division.s\TRANSPOR.TATIADMIN\Agenda_2003\2003 Reallocation issue paper.doc Transportation Division 2003 Reallocation Summary 2/19/03 TIP Project Title 2003 TIP Budget Change New Allocation Comment 1 Street Overlay Program $ 410,000 51,200 $ 461,200 Not expended in 2002. 2 Oakesdale Ave. SW Phase 2 $ 424,703 -324,703 $ 100,000 Project closeout. 3 Transit Program $ 80,000 -60,000 $ 20,000 Consultant deemed unncecessary 4 Walkway Program $ 250,000 -200,000 $ 50,000 Program study. $$ will be available if needed. 5 Transit Center $ 10,000 10,000 $ 20,000 Not expended in 2002. Cost estimate for video has increased. 6 Transit Priority Signal System $ 370,295 500,205 $ 870,500 Not expended in 2002. 7a SR167 / SW 27th St/ Strander By $ 10,000 $ 10,000 7b Strander Design $ 600,000 $ 600,000 8 Rainier Av / SR 167 $ 20,000 $ 20,000 9 SR169 HOV - 140th to SR900 $ 200,000 50,000 $ 250,000 Not expended in 2002. Coordination with Parks and pool project needed. 10 Duvall Ave NE $ 630,878 -59,978 $ 570,900 Reduced need due to schedule. 11 Renton Urban Shuttle (RUSH) $ 60,000 $ 60,000 12 Arterial HOV Program $ 10,000 $ 10,000 13 Trans -Valley & Soos Creek Corr. $ 10,000 $ 10,000 14 Bridge Inspection & Repair $ 40,000 $ 40,000 15 Logan Av Bridge Seismic Retrofit $ 12,500 67,200 $ 79,700 Increase in contract cost estimate. 16 TDM Program $ 64,200 $ 64,200 17 Loop Replacement Program $ 20,000 15,000 $ 35,000 Not expended in 2002. 18 Sign Replacement Program $ 7,500 $ 7,500 _ 19 Pole Program $ 25,000 $ 25,000 20 Sunset/Anacortes Ave NE $ 31,660 -4,160 $ 27,500 Project closeout. 21 Lake Wash. By -Park to Coulon Pk $ 10,000 $ 10,000 22 Lake Wash. Bv-Coulon to NE 44th $ 20,000 $ 20,000 23 S. 2nd Street Safety Project $ 21,637 181,663 $ 203,300 Not expended in 2002. S. 2nd mast arms project billing to occur in Feb., 2003. 24 Arterial Circulation Program $ 200,000 $ 200,000 25 1 Project Development/Predesign $ 175,000 $ 175,000 26 IWSDOT Coordination Program $ 20,000 -10,000 $ 10,000 Fewer 1-405 meetings than expected. 27 1-405 HOV Direct Access $ 30,000 $ 30,000 28 City Gateways $ 50,000 -25,000 $ 25,000 1% for the Arts contribution lower due to lower construction program. 29 Traffic Safety Program $ 40,000 75,000 $ 115,000 Not expended in 2002. 30 Traffic Efficiency Program $ 347,000 -208,500 $ 138,500 Delay purchase of controllers. 31 Arterial Rehab. Prog. $ 234,200 $ 234,200 32 Trans Concurrency $ 40,000 -3,700 $ 36,300 Cost estimate lower. 33 Missing Links Program $ 30,000 $ 30,000 34 Park -Sunset Corridor $ 5,000 $ 5,000 35 RR Crossing Safety Prog. $ 10,000 170,000 $ 180,000 Not expended in 2002. Railroad determined 2003 schedule. Division 2003 Reallocation.xis Transportation Division 2003 Reallocation Summary 2/19/03 TIP Project Title 2003 TIP Budget Change New Allocation Comment 36 Interagency Signal Coord. $ 8,000 $ 8,000 37 Environmental Monitoring $ 105,000 45,000 $ 150,000 Not expended in 2002. 38 Bicycle Route Dev. Program $ 20,000 $ 20,000 39 Rainier Av-SR 167 to S 2nd St $ 50,000 210,000 $ 260,000 For comprehensive corridor study contract award. 40 NE3rd / NE 4th Corridor $ 75,000 $ 75,000 41 CBD Bike & Ped. Connections $ 105,000 -80,000 $ 25,000 Smaller work program anticipated in 2003. 42 Lind Av-SW 16th - SW 43rd $ 5,000 -5,000 No work expected. 43 SW 7th St./Lind Ave SW $ 26,000 243,700 $ 269,700 Not expended in 2002. 44 Benson Rd S / S 31 st St $ 140,000 10,000 $ 150,000 Not expended in 2002. King County is lead. 45 Valley Connections to West $ 305,000 -305,000 $ - Money spent in 2002. 46 Oakesdale Ave SW Extension $ - $ - 47 South Renton Project $ 175,000 $ 175,000 48 NE 8th St - Union to Duvall $ 7,500 $ 7,500 49 GIS Needs Assessment $ 10,000 $ 10,000 50 NE 4th St/Hoquiam Av NE $ 400,000 -362,800 $ 37,200 Design only in 2003. 51 Sunset/1-405 Interchange $ 40,000 20,000 $ 60,000 Not expended in 2002. Modeling work needed for North Renton land use scenarios. 52 Trans Valley ITS $ 50,000 $ 50,000 53 Grady Wy Approach at Rainier Av $ 620,000 $ 620,000 54 Houser Wy S - Main to Burnett $ - $ Adjust to budget rounding $ 127 -127 .Total Sources* $ 6;66a,2U0 $_.; $6,661200. Total Project Costs Division 2003 Reallocation.xls CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2003 - 2008 SIX -YEAR TIP SUMMARY OF FUNDING SOURCES Period ITEM Period Total 2003 2004 2005 2006 2007 2008 SIX -YEAR PROJECT COSTS: Project Development 3,258,631 893,200 545,200 400,200 498,631 463,200 458,200 Precon Eng/Admin 10,031,203 1,351,437 1,854,766 872,000 4,044,000 1,672,000 237,000 R-O-W includes Admin 10,173,897 440,000 10,000 1,628,800 8,095,097 Construction Contract Fee 71,233,843 3,156,123 3,866,000 1,157,600 10,260,030 21,628,990 31,165,100 Construction Eng/Admin 5,596,725 291,863 325,700 148,000 1,118,162 819,500 2,893,500 Other Sub - TOTAL SIX -YEAR COST 1,810,500 102,104,799 528,500 6,661,123 425,000 7,026,666 387,500 2,965,300 166,000 17,715,623 158,500 32,837,287 145,000 34,898,800 SOURCE OF FUNDS: 1/2 Cent Gas Tax 2,121,000 353,500 353,500 353,500 353,500 353,500 353,500 Business License Fee 12,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Vehicle License Fee 2,100,000 350,000 350,000 350,000 350,000 350,000 350,000 Grants In -Hand 3,288,902 721,536 2,475,002 92,364 Mitigation In -Hand 4,883,755 2,451,384 1,087,164 154,436 768,781 421,990 L.I.D.'s Formed Other In -Hand 859,703 784 703 15,000 15,000 15,000 15,000 15,000 Sub - TOTAL SIX -YEAR FUNDED 25,253,360 6,661,123 6,280,666 2,965,300 3,487,281 3,140,490 2,718,500 Note: '04 - TEA-21 AC/Strander Grants Proposed 5,023,000 746,000 2,365,000 1,912,000 Mitigation Proposed L.I.D.'s Proposed Other Proposed 2,330,000 1,707,000 623,000 Undetermined TOTAL SOURCES - FUNDED & UNFUNDED 69,498,439 102,104,799 6,661,123 7,026,666 2,965,300 10,156,342 17,715,6231 27,161,797 32,837,287 32,180,300 34,898,800 Summ of Sovoe 4-2 FINAL 07/09/2002 17:42 r�_,...b_a��a.a�..�:,ai�x?t!�-.b...•»,�,��.w,«.:,..u.i...<�:w,�� .,y.,e. - - ,.,�,,:v r.�._......�..r�.. Fund 317, Transportation Capital Improvement Fund Investment earnings generated on the fund balance throughout the year are 1 credited to the General Fund. Mitigation revenue is transferred to this fund as 1711 project funding is needed. Table 7-29. Fund 317, Transportation Capital Improvement Fund r 2001 2002 2002 2003 2004 Change Change 1 Item Actual Budget Actual Budget Forecast 2002-2003 2003-2004 Revenue I Per -Capita Business License Fees 1,967,436 2,000,000 1,880,000 1,880,000 -6.0% 0.0% Transportation Grants 2,441,158 1,963,800 911,600 911,600 -53.6% 0.0% Local Vehicle License Fee/7ransp 452,053 350,000 350,000 350,000 0.0% 0.0% I Charges for Svcs/Plan Sales, Misc. 33,440 0 0 0 N/A N/A ;t Miscellaneous 10,000 0 0 0 N/A N/A I Transfer In From 000 0 0 0 0 N/A N/A Transfer In From 103 100,000 0 0 0 N/A N/A Transfer In From 125 42,000 0 0 0 N/A N/A I Transfer In From 305 941,509 1,587,200 2,451,400 2,451,400 54.4% 0.0% Transfer In From Arterial Str Fd/Overlay Prgm 678,500 353,500 353,500 353,500 0.0% 0.0% Total New Revenue 6,666,096 6,254,500 5,946,500 5,946,500 -4.9% 0.0% I Use of Prior Year Revenue 0 1,163,300 714,700 714,700 -38.6% 0.0% II Total Resources 6,666,096 7,417,800 6,661,200 6,661,200 -10.2% 0.0% Expenditures 'BZ Planning Studies 1,440 0 0 0 N/A N/A I Transportation Projects 8,352,610 7,417,800 6,661,200 6,661,200 -10.2% 0.0% Total Committed Expenditures 8,354,050 7,417,800 6,661,200 6,661,200 -10.2% 0.0% Increase to Reserves 0 0 0 0 N/A N/A I Total Expenditures 8,354,050 7,417,800 6,661,200 6,661,200 -10.2% 0.0'/° t Fund Balance, January 1 7,225,572 5,537,618 4,374,318 3,659,618 -21.0% -16.3% Total New Revenue 6,666,096 6,254,500 5,946,500 5,946,500 -4.9% 0.0% Total Committed Expenditures (8,354,050) (7,417,800) (6,661,200) (6,661,200) -10.2% 0.0% Fund Balance Plus Reserves 5,537,618 4,374,318 3,659,618 2,944,918 -16.3% -19.5% Fund Balance, December 31 5,537,618 4,374,318 3,659,618 2,944,918 -16.3% -19.5% >. - I 11L. I _ I 1.._I 7-30 Budget by Fund M � FEB-04-2003 14:16 Warren Barber & Fontes P.01/01 i CITY Off" RENTON Office of the City Attorney O 7esse Tanner, Mayor Lawrence J. Warren MEMORANDUM To: Connie Brundage, Transportation From: Lawrence J. Warren, City.Attorney Date: February 4, 2003 Subject:. Line item funding changes for Transportation Improvement Projects I have reviewed the 2003 reallocation summary for the T.I.P. line item funding. As a new resolution is adopted annually for the 6-year T.I.P. plan, .an additional resolution is not needed at this time. Also, since the total Transportation Fund #317 (adopted in the 2003 Budget Ordinance #4994) will be unchanged, a new ordinance will not be required, Lawrence J. Warren LIW:ma cc: Jay Covington Gregg Zimmerman Victoria, Runkle Bonnie I. Walton Post Office Box 626 - Renton, Washington 98057 - (425) 255-8678 / FAX (425) 255-5474 RENT O N Ank A 1IDI N AO Wta .� TOTAL P.01 andra Meyer - Re: 2003 reallocation. Page 1 From: Sylvia Doerschel To: Meyer, Sandra Date: 2/4/03 8:48AM Subject: Re: 2003 reallocation. Sorry, I wasn't here yesterday. I think the best thing to do is to site City Policy 220-01 Budget Preparation and Control. Section 4.1.3 states Clty Council adopts Final Budget at fund level, by Ordinance (my comment- this means not by Line item). and Section 5.4 states a Budget Amedment by Ordinance is required when Council authorizes to increase, decrease or revoke budgetary appropriations (my comment - which means at the Fund Level). Does this work for you. >>> Sandra Meyer 02/03/03 03:10PM >>> confirmed from the City attorney's office that a resolution is not needed for the reallocation. I have asked them to provide a memo to that effect as well. Could you provide me a memo that states we do not require an ordinance for this reallocation as well? The City attorney indicated that we did not need one, but said we needed to verify with Finance. You are also on the concurrence list for the agenda bill. We will be asking the Trans. Committee to approve the reallocation via committee report only. CITY OF RENTON COUNCIL AGENDA BILL Al H: (,Cy ill Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division February 24, 2003 Agenda Status Staff Contact...... Nathan Jones, x7217 Consent .............. Public Hearing.. Subject: Correspondence.. Rainier Avenue Corridor Study Ordinance ............. Mirai Associates, Inc. Contract Resolution............ Old Business........ New Business....... Exhibits: Contract Study Sessions...... Project Schedule Information......... Six -Year TIP Recommended Action: Refer to Transportation Committee Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required. $260,600 Transfer/Amendment....... Amount Budgeted. $260,600 * Revenue Generated......... Account # 317.012193.016.5950.0010.67.000000 City Share Total Project.. $260,600 317.012127.016.5950.0010.67.000000 SUMMARY OF ACTION: Rainier Avenue is a critical corridor serving the central Renton area with existing operational problems and it is projected to experience severe congestion in the future. For this reason, Transportation Systems Division is planning to conduct a comprehensive multi -modal study of the Rainier Avenue Corridor. This project is in the City of Renton 2003-2008 Six -Year TIP, listed as item number 39. Transportation Systems is contracting with Mirai Associates of Bothell for data collection, multi -modal transportation modeling and analysis, public involvement and outreach activities, and evaluation. This project is tentatively scheduled to begin in February of 2003 with completion in July of 2004. STAFF RECOMMENDATION: Transportation Staff recommends the City Council accept the Rainier Avenue Corridor Study Project and authorize the Mayor and City Clerk to enter into the agreement with Mirai Associates, Inc. in the amount of $260,600. *The reallocation of the 2003 Transportation Improvement Program is scheduled for the February 24, 2003 Council meeting. The current appropriation is $50,000 in 2003 and $40,000 in 2004. H:Shared/Division/Transportation/admin/agenda2003/Rainier Avenue Corridor Study CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: February 14, 2003 TO: Kathy Keolker-Wheeler, President Members of the Renton City Council VIA: Jesse Tanner, Mayor FROM. Gregg Zi dministrator STAFF CONTACT: Nathan A. Jones, extension 7217 SUBJECT: Rainier Avenue Corridor Study Contract ISSUE: Transportation Systems Division is contracting with Mirai Associates, a transportation consulting firm, to conduct a comprehensive corridor study of Rainier Avenue, a major north - south conduit and gateway to the city for travel and economic activity. RECOMMENDATION: Transportation Systems staff recommends the City Council authorize the Mayor to sign the contract with Mirai Associates, Inc. in the amount of '$260,600. BACKGROUND: The Rainier Avenue Corridor Study will comprehensively address traffic congestion, traffic safety, transit speed and reliability, high occupancy vehicle movements, pedestrian circulation, and visual and urban design issues in this corridor. The completion of the Rainier Avenue Corridor Study will result in a final report issued that will serve as a master plan for the proposed improvements to the Rainier Corridor. Sound Transit's phase one shall contribute to the cost of the proposed improvements according to the signed agreement with the City. Project Objectives • Develop a comprehensive set of transportation system improvements and actions that will fully address the existing and future traffic and transit needs of the entire Rainier Corridor. 0 Define existing and future access needs. Rainier Avenue Corridor Study Page 2 • Develop feasible transit improvements to enhance speed and reliability of transit services consistent with the Sound Transit and King County Metro needs. • Develop an implementation program that seeks to manage property access from Rainier Avenue to increase safety while meeting access needs. • Recognize and maintain the corridor's business vigor. • Develop a comprehensive set of improvements that will fully address the. lack of buffer zones between the sidewalks and the roadway. • Demonstrate the need to replace the BNSF Railroad Bridge as a potential hazard to large commercial vehicles and a restriction to traffic flow. • Assess and ensure safe and convenient access to businesses to enable future business growth along the corridor. • Develop a corridor improvement program that is accepted and embraced by the community; create visually attractive gateways. • Identify and program long-term street improvement needs and prioritize all proposed improvements. • Establish a program implementation process to undertake project design, to obtain project financing, and to establish and maintain the legitimacy of the project with the community though direct involvement with both the Rainier Corridor business owners and Renton citizens. Project Justification This project will provide major improvements along one of Renton's highly congested business corridors. The project will yield the following benefits: • Potentially reduce traffic congestion • Improved transit services • Improve safe access to and from businesses along the corridor • Minimize the existing roadway and intersection accidents • Enhance the safety and travel enjoyment of pedestrians • Enhance the visual quality of the corridor :Trans/admin/agenda2003/Rainier_issue paper_Mirai Contract Rainier Avenue Corridor Study Page 3 This project is consistent with the City of Renton Business Plan Goal themes of: • Supporting economic development • Improving the City's image in the community and the region • Meeting the service demands that contribute to the livability of the community Budget and Funding The proposed budget for the contract is $260,600. The 2003-2008 Six -Year Transportation Improvement Program programs $50,000 for 2003 and $40,000 for 2004, for a total project budget of $90,000. This total budget is being increased by $170,600. The concurrent 2003 reallocation agenda bill reflects these increases. Funds required to pay the contract are shown in TIP #39, with a minimal contribution from TIP 48. Additional funding from Sound Transit phase one is expected; with their contribution used to pay for PE and construction associated with proposed improvements. :Trans/admin/agenda2003fRainier_issite_paper_Mirai Contract Consu Ita nt/Addre ssrrel a phon e Local Agency Kiwi Asoczz ,s mac. Standard Consultant 11110 Agreement 4J� 1�� 4A Agreement Number 25 41,5'- o o -5 Federal Aid Number Project Title And Work Description � """'N V e (—`" Y`� Agreement Type (Choose one) [I Lump Sum �.- 1`ee{._. Lump Sum Amount $ (Cost Plus Fixed Fee Overhead Progress Payment Rate �25/e Overhead Cost Method DBE Participation Oyes ❑ No ?Z % Actual Cost WBE Participation ❑ Actual Cost Not To Exceed % ❑ Yes JkNo p % Federal ID Number or Social Security Number ' — Z ❑ Fixed Rate 3� % Fixed Fee $ Do you require a 1099 for IRS7 Completion Date ❑ Yes )l No 3 ❑Specific Rates Of Pay ❑ Negotiated Hourly Rate Total Amount Authorized $ 260 6ov ❑ Provisional Hourly Rate Management Reserve Fund $ 0 ❑ Cost Per Unit of Work Maximum Amount Payable $ 6vo THIS AGREEMENT, made and entered into this day of between the Local Agency of 4*1 w / , Washington, hereinafter called the "AGENCY" , and the above organizat Fbnn t2reinafter called the "CONSULTANT". WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she Is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: DOT Form 140489 EF Pop 1 of 8 Revised 12199 k I GENERAL DESCRIPTION OF WORK The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. it SCOPE OF WORK The Scope of Work and project level of effort for this Project Is detailed in Exhibit 'B" attached hereto, and by this reference made a part of this AGREEMENT. III GENERAL REQUIREMENTS All aspects of coordination of the work of this AGREEMENT, with outside agencies, groups or Individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, Progress and presentation meetings with the AGENCY or such Federal, Community, State, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will Provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum number of hours or days notice — required shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit 'B" attached hereto and made part of this AGREEMENT. The CONSULTANT shall prepare a monthly Progress report, in a form approved by the AGENCY, that will outline in written and graphical form the various phases and the order of performance of the work In sufficient detail so that the progress of the work can easily be evaluated. Goals for Disadvan- taged Business Enterprises (DBE) and Women Owned Business Enterprises (WBE) if required shall be shown In the heading of this AGREEMENT. All reports, PS$E materials, and other data, furnished to the CONSULTANT by the AGENCY shall be returned. All designs, drawings, specifications, documents, and other work products prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT and are property of the AGENCY. Reuse by the AGENCY or by others acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. IV TIME FOR BEGINNING AND COMPLETION The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized In writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULT- ANT, but may be extended by the AGENCY, in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V PAYMENT The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit 'C" attached hereto, and by this reference made part of this AGREEMENT. Such payment shall be full compen- sation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section 11, "Scope of Work". The CONSULTANT shall conform with all applicable Portions of 48 CFR 31. Page 2 of 8 VI SUBCONTRACTING The AGENCY permits subcontracts for those items of work as shown in Exhibit G to this Agreement. Compensation for this subconsultant work shall be based on the cost factors shown on Exhibit G, at- tached hereto and by this reference made a part of this AGREEMENT. The work of the subconsultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non - salary costs and fixed fee costs for the subconsultant shall be substantiated in the same manner as outlined in Section V. All subcontracts exceeding $10,000 In cost shall contain all applicable provisions of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and subcontractor, any contract or any other relationship. VII EMPLOYMENT The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consider- ation, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability, or in its discre- tion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may or might arise under any Workmen's compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission do the part of the CONSULTANTS employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full or part time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Depart- ment of Transportation, the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII NONDISCRIMINATION The CONSULTANT agrees not to discriminate against any client, employee or applicant for employ- ment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employ- ment upgrading, demotion or transfer, recruitment or any recruitment advertising, a layoff or terminations, rates of pay or other forms of compensation, selection for training, rendition of services. The CONSULT- ANT understands and agrees that if it violates this provision, this AGREEMENT may be terminated by the AGENCY and further that the CONSULTANT shall be barred from performing any services for the AGENCY now or in the future unless a showing is made satisfactory to the AGENCY that discrimina- tory practices have terminated and that recurrence of such action is unlikely. During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees and successors in interest agrees as follows: Any and all employees of the CONSULTANT or A. COMPLIANCE WITH REGULATIONS: The other persons while engaged in the performance of CONSULTANT shall comply with the Regula- any work or services required of the CONSULTANT tions relative to nondiscrimination in the same under this AGREEMENT, shall be considered manner as in Federal -assisted programs of the Page 3 of 8 Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorpo- rated by reference and made a part of this AGREEMENT. The consultant shall comply with the American Disabilities Act of 1992, as amended. B. NONDISCRIMINATION: The CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, creed, color, sex, age, marital status, national origin or handicap except for a bona fide occupational qualification In the selec- tion and retention of subconsultants, including procurements of materials and leases of equip- ment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, Including employment practices when the contract covers a program set forth in Appendix 11 of the Regulations. C. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING PROCUREMENTS OF MATERI- ALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, creed, color, sex, age, marital status, national origin and handicap. D. INFORMATION AND REPORTS: The CONSULTANT shall provide all Information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to Its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of the CONSULTANT is in the exclu- sive possession of another who fails or refuses to furnish this information the CONSULTANT shall so certify to the AGENCY, or the United States Department of Transportation as appropriate, and shall set forth what efforts it has made to obtain the information. E. SANCTIONS FOR NONCOMPLIANCE: In the event of the CONSULTANT's noncompliance with the nondiscrimination provisions of this AGREEMENT, the AGENCY shall impose such sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: 1. Withholding of payments to the CONSULT- ANT under the AGREEMENT until the CONSULTANT complies, and/or 2. Cancellation, termination or suspension of the AGREEMENT, in whole or in part. F. INCORPORATION OF PROVISIONS: The CONSULTANT shall include the provisions of paragraphs (A) through (G) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The CON- SULTANT shall take such action with respect to any subconsultant or procurement as the AGENCY or the Federal Highway Administra- tion may direct as a means of enforcing such provisions including sanctions for noncompli- ance; provided, however, that, in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the CON- ULTANT may request the AGENCY to enter into such litigation to protect the interests of the AGENCY, and in addition, the CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States. G. UNFAIR EMPLOYMENT PRACTICES: The CONSULTANT shall comply with RCW 49.60.180. Page 4 of 8 IX TERMINATION OF AGREEMENT The right Is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit F for the type of AGREEMENT used. No payment shall be made for any work completed after ten days following receipt by the CONSULT- ANT of the Notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due computed as set forth herein above, then no final payment shalt be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the COW SULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULT- ANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termina- tion, whether that work Is In a form or a type which is usable to the AGENCY at the time of termination; the cost to the AGENCY of employing another firm to complete the work required and the time which maybe required to do so, and other factors which affect the value to the AGENCY of the work per- formed at the time of termination. Under no circumstances shall payment made under this subsec- tion exceed the amount which would have been made using the formula set forth In the previous paragraph. If it is determined for any reason that the CONSULT- ANT was not in default or that the CONSULTANT's failure to perform is without it or it's employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY in accordance with the provision of this AGREEMENT. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervi- sory personnel assigned to the project, or, dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. The subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY. if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY's concur- rence, desire to terminate this AGREEMENT, payment shall be made as set forth In the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type It may have against the CON- SULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULT- ANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitle- ment to exercise those rights with respect to any future act or omission by the CONSULTANT. X CHANGES OF WORK The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. Page 5 of 8 XI DISPUTES Any dispute concerning questions of fact in connec- tion with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT, provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. XII VENUE, APPLICABLE LAW AND PERSONAL JURISDICTION In the event that either party deems it necessary to Institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated In the Superior court of the State of Washing- ton, situated in the county the AGENCY is located in. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accor- dance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located in. XIII LEGAL RELATIONS AND INSURANCE The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accord with the laws of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE, and their officers and employees harmless from and shall process and defend at its own expense all claims. demands, or suits at law or equity arising in whole or in part from the CONSULTANTS negligence or breach of any of Its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY and the STATE against and hold harmless the AGENCY and the STATE from claims, demands or suits based solely upon the conduct of the AGENCY and the STATE, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT's agents or employees and (b) the AGENCY and the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the costs to the AGENCY and the STATE of defending such claims and suits, etc. shall be valid and enforce- able only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents or employees. The CONSULTANTs relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial Insurance law, Title 51 RCW. The CONSULTANT recognizes that this waiver was specifically entered into pursuant to the provisions of RCW 4.24.115 and was the subject of mutual negotiation. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of an acceptable, supplemental agreement, the CONSULTANT shall provide on -call assistance to the AGENCY during contract adminis- tration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as other- wise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48, Page 6 of 8 Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. General commercial liability insurance in an amount not less than a single limit of one million and 00/100 Dollars ($1,000,000.00) for bodily injury, including death and property damage per occurrence. Excepting the Worker's Compensation insurance and any professional liability insurance secured by the CONSULTANT, the AGENCY will be named on all certificates of insurance as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within 14 days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million dollars, whichever Is the greater unless modified by Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclu- sive; and the AGENCY and the STATE may lake such other action as is available to them under other provisions of this AGREEMENT, or otherwise in law. XIV EXTRA WORK A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT In the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREE- MENT accordingly. C. The CONSULTANT must submit its 'request for equitable adjustment" (hereafter referred to as claim) under this clause within 30 days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a claim submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However nothing in this clause shall excuse the CON- SULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and condition of paragraphs (a) and (b) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV ENDORSEMENT OF PLANS The CONSULTANT shall place his endorsement on. all plans, estimates or any other engineering data furnished by him. Page 7 of 8 XVI XVIII COMPLETE AGREEMENT This document and referenced attachments contains all covenants, stipulations and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, represen- tation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX EXECUTION AND ACCEPTANCE This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materials submitted by the CONSULT- ANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year first above written. By Consultant 5L �c /2vz,3 By Agency Page 8 of 8 L-3t k�b.--t) Rainier Avenue Corridor Project (RACP) Scope of Work Introduction The Rainier Avenue Corridor Project will comprehensively address traffic congestion, traffic safety, transit and high occupancy vehicle speeds, pedestrian circulation, and visual and urban design issues in this corridor. The study area will encompass Rainier Avenue (including East Valley Road) from the proposed new ramps on SR 167 in the vicinity of SW 34`h Street in the south to the North City Limits in the north. The Rainier Avenue Corridor shall be defined as spanning 500 — 1000 feet beyond the east and west sides of Rainier Avenue. The length of the corridor is about three and a half miles. The objectives of the Rainier Avenue Corridor Project are: • To develop a comprehensive set of transportation system improvements that will address the existing and future transportation (traffic and transit) needs • To develop feasible transit improvements to enhance speed and reliability of transit service consistent with the Sound Transit and King County Metro needs. • To maintain and enhance economic activities • To create visually attractive gateways • To increase safety by managing property access from Rainier Avenue • To prioritize the improvements A Project Management Committee, consisting of City staff from all impacted departments and divisions will guide the Project throughout the study period. Staff from WSDOT, Sound Transit and King County Metro will participate in the Steering Committee. An Executive Committee comprised of the Planning/Building/Public Works Director and the Economic Development/Neighborhoods and Strategic Planning Director and senior staff will review major milestones and provide additional direction as needed. The Project will host public open houses, which will be advertised and reported on in the Renton Reporter and City Source as well as project newsletters distributed to affected property owners and businesses. Project staff and consultants will meet with businesses as needed. The consultant team, consisting of Mirai Associates as the prime consultant, LMN Architects, KPG, and Berger/ABAM as subconsultants, will assist the City to carry out the Rainier Avenue Corridor Project (RACP). The following is the scope of work for the Mirai consultant team. Task 1. Project Management The Mirai project manager will confirm the project scope of work with the City project manager. The Mirai project manager will be responsible for coordinating with the City's Scope of work for the Rainier Avenue Corridor Project Page 1 project manager for all aspects of the consultant tasks, including producing high quality products and meeting the agreed upon schedule and budget. He will make work assignments and provide clear direction to the members of the study team, including subconsultants. The Mirai project manager will maintain regular contact with the City's project manager via informal meetings, telephone conversations and electronic mail. The Mirai project manager will prepare monthly progress reports and indicate expenditures corresponding to the tasks. Any issues and problems will be brought to the City's project manager immediately. The Mirai project manager will attend monthly Project Management Committee and Steering Committee meetings for the duration of the project. He will prepare an agenda for each meeting. The Mirai project manager will assist the City for preparation of Executive Committee meetings. Products: Scope of Work; Monthly Progress, Schedule and Expenditure Reports, Meeting Agendas Task 2. Establish Study Goals, Objectives and Guiding Principles Mirai will work with the Project Management and Steering Committees to establish project goals, objectives and guiding principles. Mirai will present draft study objectives and suggested guiding principles to the Executive Committee for its endorsement. Mirai will prepare a memo summarizing study objectives and guiding principles. Products: Memo summarizing study objectives and guiding principles. Task 3. Conduct Public Involvement/Outreach Program The project's public involvement and outreach program shall consist of the following elements: 1. Two Open Houses (reported in Renton Reporter) and four articles in City Source 2. Up to ten meetings with businesses and affected agencies as needed 3. Up to eight Executive Committee and Council's Transportation Committee briefings 4. Up to three Committee of the Whole (COW) City Council briefings to introduce the project and report on major milestones as achieved 5. Three project newsletters and on -going information updates to the project Web site Mirai will work with City staff to prepare for the open houses. Mirai will prepare agenda and presentation materials. Mirai will provide City staff Open House announcements for the Renton Reporter. Mirai will prepare a newsletter prior to each open house, which will be distributed through mass mailing to the property owners, residents and businesses within the study area. Mirai will also send a third newsletter after the second open house. Scope of work for the Rainier Avenue Corridor Project Page 2 Mirai will design a project information site for the City's web site and periodically provide information to the project manager to update the site. The City will maintain the project information site. Products: Two Open Houses and announcements; newsletters; a project Web site design; supporting materials for business and agency meetings, for City Council and Transportation Committee briefings, and for Executive and Steering Committees Task 4. Review Existing Reports and Assemble Existing Conditions Mirai will review the relevant transportation and development impact studies that were completed in the study area by the City, and transportation agencies such as WSDOT, King County Metro and Sound Transit. The Mirai's report review will focus on the documents prepared by Sound Transit for the I-405/Renton Access Project, the I-405 Corridor Program and subsequent I-405 engineering studies, and Metro six -year transit program. Mirai will assemble the existing transportation and land use data and identify mobility problems, economic development concerns and other policy issues. The City will provide a list of developments that have occurred in the last several years and potential developments that may occur in the next five years. The list will include information about floor area, employment, housing units, and location. Mirai will compile information about current economic activity, as well as economic development and urban design plans, prospects and issues through meetings with the Project Management and Steering Committees. A. Mirai will assemble current transportation data, including transit service and facilities, as follows: ➢ Past and existing traffic volumes on all arterials (Mirai and Renton staff will identify all locations needing traffic counts. Renton staff will be responsible for collecting counts.) ➢ Transit routes, bus volumes and headways ➢ Vehicle occupancy ➢ Level of service (LOS) at intersections ➢ Vehicle travel speeds and corridor level of service ➢ Peak hour, midday and evening bus travel times ➢ Difference in travel times between auto and bus modes ➢ Intersection signal operation ➢ A PM peak hour micro simulation model with VISSIM software. (Mirai will validate the VISSIM model. The City will provide signal phasing and timing of each signalized intersection.) ➢ Traffic accidents including pedestrian and bicycle related accidents ➢ Roadway geometry, including typical cross -sections ➢ Planned transportation facility improvements by the City, and other agencies such as Sound Transit, King County Metro and WSDOT ➢ Traffic control devices and access locations Scope of work for the Rainier Avenue Corridor Project Page 3 ➢ Pedestrian/bicycle facilities, such as sidewalk width, street lights and street trees ➢ Transit routes and stops, including transit amenities such as shelters and lightings ➢ Transit utilization/ridership at key bus stops ➢ Truck volumes Mirai will illustrate the assembled traffic, transit and non -motorized transportation data and urban design elements on a common base map and summarize it in a report. The report will also address economic development and urban design plans, prospects and issues. B. Mirai will identify and analyze the following existing conditions as they relate to urban design issues: ➢ pedestrian features such as sidewalks with planning opportunities, street furnishing, street signs and wayfinding signs ➢ transit features such as bus shelters, benches and lighting at bus stops ➢ general aesthetics and amenities such as street lighting, street trees and public art ➢ existing design regulations C. Mirai will assemble information on other material considerations and infrastructure, including: ➢ major underground utility lines ➢ power lines ➢ railroad facilities This inventory will define the existing urban design and development character and analyze existing design guidelines and the Comprehensive Plan. A summary of findings on existing conditions will be presented to the Executive Committee. Product: Existing conditions report including identification of transportation and urban design issues Task 5. 2030 Baseline Conditions and Problem Identification The forecast year for the RACP is 2030. Mirai will use the City's 2030 model for this project. The City will provide the following data and maps to Mirai: • Base -year model validation in the project study area • Renton Model TAZ map • Base -year network including centriod connectors • Base -year land use • 2030 AM and PM peak hour highway trip tables • 2030 AM and PM peak transit/HOV trip tables, if available Scope of work for the Rainier Avenue Corridor Project Page 4 • 2030 land use • 2030 highway/roadway network • 2030 facility improvements in the City • 2030 regional facility assumptions (SR 167, I-405, I-5, SR 509, etc Mirai will show travel patterns and characteristics using the Renton model. Mirai will simulate the 2030 traffic conditions (Baseline) with VISSIM and calculate level of service at key intersections. Mirai will identify development opportunities and reinvestment barriers and potentials. Mirai will identify the magnitude of future corridor problems with baseline conditions and summarize findings in a working paper. Through the Steering Committee, the mid -and long-range regional transit facilities assumptions, which would affect the Rainier Corridor, will be established._ The future transit issues related to North Renton I-405 Access, I-405 Bus Rapid Transit system, HOV lanes, and HOV access in the SR 167/1405 area will be addressed. The Baseline Conditions future corridor problems will be presented in the first project Open House. Products: 2030 Baseline intersection levels of service: Baseline traffic simulation Memo on Baseline future corridor problems; first Open House Task 6. Develop Evaluation Criteria Mirai will develop a list of criteria that will be used to screen and evaluate transportation improvement concepts. The criteria will be generally categorized into four groups: 1) transportation performance, 2) social impacts, including economic development impacts, 3) environmental impacts and 4) cost and cost effectiveness. The criteria will be applied to vehicular and other modes such as HOVs, transit, and non -motorized transportation. Mirai will prepare a memo summarizing the evaluation criteria. Product: Memo on evaluation criteria Task 7. Develop and Screen Preliminary Corridor Improvement Concepts Mirai with the Project Management and the Project Steering Committees will develop a list of transportation improvement and urban design concepts to address the problems identified in Task 5. This list will be categorized into types of improvements, such as intersection improvements, corridor improvements, regional facility improvements, arterial access improvements, traffic operational improvements, transit/HOV facility and service improvements, ITS (Intelligent Transportation System) related improvements, non - motorized improvements, urban design improvements, TDM actions and policy actions. Scope of work for the Rainier Avenue Corridor Project Page 5 The list will also include design -oriented elements that define transitional areas, edge conditions and streetscape enhancements, as well as gateway treatments. Mirai will assist the Steering Committee screen the initial transportation and urban design improvement concepts in terms of their effectiveness and feasibility. The screening will be carried out mostly based on qualitative assessments. The Executive Committee will review the initial screening results. Based on the initial screening, the initial corridor improvement options will be revised or eliminated. Some of the transportation and urban design concepts will be combined to form up to five improvement packages (alternatives). Products: Initial and revised transportation and urban design improvement concepts; corridor improvement packages Task 8. Evaluate Corridor Improvement Packages Mirai will assist the Project Management and Steering Committees evaluate the corridor improvement packages identified in Task 7 using the criteria established in Task 6. Mirai will run the 2030 Renton model with network changes reflecting the alternatives. Mirai will carry out several sensitivity analyses to understand the performance of particular facility improvements using the Renton model. Mirai will use the simulation model (VISSIM) to obtain traffic and transit operational performances. Mirai will draw the concepts in the packages on aerial photos to identify right-of-way, and social impacts. The consultant team will develop planning -level cost estimates. Mirai will prepare a memo summarizing the evaluation results. The results of the improvement evaluation package evaluation will be presented to the Steering and Executive Committees. Product: Memo describing alternative corridor improvement packages and evaluation process and summarizing the evaluation results. Task 9. Select a Preferred Alternative Mirai will present the results of the evaluation on corridor improvement packages to the Project Steering Committee and Executive Committee. Based on the comments from the Committees, Mirai will refine the transportation and urban design improvement packages. Mirai will prepare presentation materials summarizing Tasks 7 and 8 for a public open house. Scope of work for the Rainier Avenue Corridor Project Page 6 Based on comments from the public, City staff, and the Steering and Executive Committees and Council's Transportation Committee, the City project manager and Mirai will work together to formulate a corridor improvement package as a preferred alternative. A preferred alternative may include improvements that the City can implement immediately, as well as those may take longer to implement. Products: Presentation materials summarizing for a public open house and a City Council's Transportation Committee and Project Executive Committee meetings Task 10. Prepare Draft and Final Corridor Improvement Reports Mirai will prepare 10 copies of an initial draft report summarizing the key findings of Tasks 2 through 9, with a time horizon and actions needed for implementation. The Project Management Committee will review the initial draft report. The City project manager will assemble comments and transmit them to the Mirai project manager. Mirai will prepare a second draft report for review by the Steering and Executive Committees. The Executive Committee will formulate a recommendation to thethe City Council's Transportation Committee after all city comments are reviewed and incorporated into the final report. Mirai will prepare a final report and provide 30 bound copies and one original with a CD for reproduction by the City. Mirai will also prepare the final report in a format suitable for the City's website and electronic distribution. Products: Draft and Final Project Reports Scope of work for the Rainier Avenue Corridor Project Page 7 Exhibit C-2 Payment (Cost Plus Fixed Fee) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for all work petformed or services rendered and for all labor, materials, equipment, and incidentals necessary to complete the work specified in Section II, "Scope of Work." The CONSULTANT shall conform with the applicable portion of 48 CFR 31. A. Actual Costs Payment for all consulting services for this project shall be on the basis of the CONSULTANT's actual cost plus a fixed fee. The actual cost shall include direct salary cost, overhead, and direct nonsalary cost. 1. Direct Salary Costs The direct salary cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. 2. Overhead Costs Overhead costs are those costs other than direct costs which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT, under "Overhead Progress Payment Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The three options are explained as follows: a. Actual Cost Not To Exceed Maximum Percent: If this method is indicated in the heading of this AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT at the actual overhead rate verified by audit up to the maximum percentage shown in the space provided. Final overhead payment when accumulated with all other actual costs shall not exceed the total maximum amount payable shown in the heading of this AGREEMENT. b. Fixed Rate: If this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. A summary of the CONSULTANT's cost estimate and the overhead computation are attached hereto as Exhibit D-1 and by this reference made part of this AGREEMENT. When an Actual Cost method, or the Actual Cost Not To Exceed method is used, the CONSULTANT (prime and all subconsultants) will submit to the AGENCY within three months after the end of each firm's fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. Failure to supply this information by either the prime consultant or any of the subconsultants shall cause the agency to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. The STATE and/or the Federal Government may perform an audit of the CONSULTANT's books and records at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Nonsalary Costs Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless otherwise approved by the AGENCY. Automobile mileage for travel will be reimbursed at the current rate approved for AGENCY employees and shall be supported by the date and time of each trip with origin and destination of such trips. Subsistence and lodging expenses will be reimbursed at the same rate as for AGENCY employees. The billing for nonsalary cost, . directly identifiable with the Project, shall be an itemized listing of the charges supported by copies of original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be provided to the AGENCY upon request. All of the above charges must be necessary for the services to be provided under this AGREEMENT. 4. Fixed Fee The fixed fee, which represents the CONSULTANT's profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional fixed fee which could be authorized from the Management Reserve Fund. This fee is based on the scope of work defined in this AGREEMENT and the estimated man -months required to perform the stated scope of work. In the event a supplemental agreement is entered into for additional work by the CONSULTANT, the supplemental agreement may include provisions for the added costs and an appropriate additional fee. The fixed fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the monthly progress reports accompanying the invoices. Any portion of the fixed fee earned but not previously paid in the progress payments will be covered the final payment, subject to the provisions of Section IX, Termination of Agreement. 5. Management Reserve Fund The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator the flexibility of authorizing additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $50,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this agreement. This fund may be replenished in a subsequent supplemental agreement. Any changes requiring additional costs in excess of the "Management Reserve Fund" shall be made in accordance with Section XIV, "Extra Work." 6. Maximum Total Amount Payable The maximum total amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, which includes the Fixed Fee and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for extra work as stipulated in Section XIV, "Extra Work." AY 2 B. Monthly Progress Payments The CONSULTANT may submit invoices to the AGENCY for reimbursement of actual costs plus the calculated overhead and fee not more often than once per month during the progress of the work. Such invoices shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, General Requirements, of this AGREEMENT. The invoices will be supported by an itemized listing for each item including direct salary, direct nonsalary, and allowable overhead costs to which will be added the prorated Fixed Fee. To provide a means of verifying the invoiced salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment Final payment of any balance due the CONSULTANT of the gross amount earned will be made. promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of all claims for payment which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and that at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within ninety (90) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. D. Inspection of Cost Records The CONSULTANT and the subconsultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. ?AY3 Mira! Associates Princi al 1 Senior Traffic Engineer Senior Planner Planner Su ort Mirai Tota Tasks Hour Cost Hour Cost Hour Cost Hour Cost Hour Cost $56 $43 $36 $23 $19 1 Project Management 80 $4,493 0 $0 0 $01 0 $0 50 $947 $5,439 2 Establish Study Goals, Objectives and Guiding Principles 35 $1,966 0 $0 20 $728 0 $0 0 $0 $2,694 3 Conduct Public Involvement/Outreach Program 40 $2,246 20 $853 180 $6,552 100 $2,310 140 $2,650 $14,611 4 JAssemble Existing Conditions 55 $3,089 1501 $6,396 70 $2,548 140 $3,234 100 $1,893 $17,160 5 2030 Baseline Conditions and Problem Identification 40 $2,246 30 $1,279 40 $1,456 15 $347 20 $379 $5,707 6 Develop Evaluation Criteria 20 $1,123 5 $213 15 $546 5 $116 0 $0 $1,998 7 Develop and Screen Preliminary Corridor Improvement Concepts 80 $4,493 40 $1,706 60 $2,184 100 $2,310 30 $568 $11,260 8 Evaluate Corridor Improvement Packages 60 $3,370 55 $2,345 70 $2,548 50 $1,155 40 $757 $10,175 9 Select a Preferred Alternative 35 $1,966 5 $213 50 $1,820 5 $116 15 $284 $4,398 10 Prepare Draft and Final Corridor Improvement Report 60 $3,370 45 $1,919 70 $2,548 55 $1,271 90 $1,704 $10,811 Total 505 $28,361 350 $14,924 575 $20,930 470 $10,857 485 $9,181 $84,253 Overhead Rate 1.218 Overhead Plus Direct Labor $186,873 Fee Rate (percent of Direct Labor) 0.300 Fee Rate (percent of DL and OH) Fee $25,276 Direct Cost $1,451 Total Cost $213,600 LMN Architects KPG Ber er/ABAM Principal Planner Assistant Planner LMN Total Pr* nci al Engineer Technician KPG Total ro'ect Manage roject En inee Berger Total Tasks Hour Cost Hour Cost Hour Cost Hour Cost Hour I Cost Hour Cost Hour Cost $35 $15 1 $48 $30 $22 $48 $35 1 Project Management 0 $0 0 $0 $0 0 $0 0 $0 0 $0 $0 0 $0 0 $0 $0 2 Establish Study Goals, Objectives and Guiding Principles 18 $623 5 $75 $698 0 $0 0 $0 0 $0 $0 0 $0 0 $0 $0 3 Conduct Public Involvement/Outreach Program 10 $346 5 $75 $421 5 $239 5 $150 0 $0 $389 0 $0 0 $0 $0 4 Assemble Existing Conditions 15 $519 50 $750 $1,269 3 $144 8 $239 0 $0 $383 0 $0 01 $0 $0 5 2030 Baseline Conditions and Problem Identification 22 $761 40 $6001 $1,361 8 $383 8 $239 0 $0 $622 0 $0 0 $0 $0 6 Develop Evaluation Criteria 10 $346 2 $30 $376 0 $0 0 $0 0 $0 $0 $0 $0 $0 7 Develop and Screen Preliminary Corridor Improvement Concepts 30 $1,038 13 $195 $1,233 20 $957 20 $598 80 $1,770 $3,325 8 $383 20 $698 $1,081 8 Evaluate Corridor Improvement Packages 10 $346 10 $150 $496 8 $383 5 $150 38 $841 $1,373 8 $383 26 $9071 $1,291 9 Select a Preferred Alternative 12 $415 5 $75 $490 $0 $0 $0 $0 $0 $0 $0 10 Prepare Draft and Final Corridor Improvement Report 20 $692 2 $30 $722 $0 $0 1 $0 $0 $0 $0 $0 Total 147 $5,088 132 $1,980 $7,068 44 $2,105 46 $1,376 118 $2,6101 $6,091 16 $767 46 $1,605 $2,372 Overhead Rate 1.630 1.606 1.554 Overhead Plus Direct Labor $18,588 $15,874 $6,058 Fee Rate (percent of Direct Labor) 0.300 0.300 Fee Rate (percent of DL and OH) 0.150 Fee $2,120 $2,381 $712 Direct Cost $292 $745 $230 Total Cost $21,000 $19,000 $7,000 Mirai Associates Inc. Overhead Schedule For Fiscal Year 2001 December 31, 2001 Description Stated Amount Adjustment Adjusted Amount Percent Direct Labor Base $419,169 $419,169 Overhead Costs Vacation Leave $15,854 $15,854 3.78% Holidays $13,088 $13,088 3.12% Sick Leave $4,832 $4,832 1.15% Payroll Taxes $38,265 $38,265 9,13% Employee Insurance $37,971 $37,971 9.06% Unemployment Taxes $3,353 $3,353 0.80% Worker's Comp $826 $826 0.20% Retirement Plan Contribution $62,092 $62,092 14.81% Bonuses $63,194 -$8,605A $54,589 13.02% Rent 32,240 $8,640 B $40,880 9.75% Office Supply/ Maintenance $14,654 $14,654 3.50% Telephone $9,985 $9,985 2.38% Principal's Salaries $69,163 $69,163 16.50% Administrative Salaries $61,235 $61,235 14.61% Accounting $2,250 -$1,025C $1,225 0.29% Business Taxes $16,077 $16,077 3.84% Insurance $3,391 $3,391 0.81% Warranty Service $707 $707 0.17% Employee Recruiting $0 $0 0.00% Printing, Stationary, Etc. $3,106 $3,106 0.74% Computer Expenses $32,326 $32,326 7.71 % Computer Administration $0 $0 0.00% Auto and Travel $5,500 $5,500 1.31% Fees, Dues, Meeting, Etc. $5,230 $5,230 1.25% Subscriptions and Publications $1,791 $1,791 0.43% Professional Services $695 $695 0.17% Depreciation $2,217 $2,217 0.53% Mileage Reimbursement $2,481 $2,481 0.59% Advertising and Promotion $394 -$394 D $0 0.00% Bad Debts $0 $0 0.00% Entertainment $1,752 -$1,752 E $0 0.00% Contributions $1,104 -$200 F $904 0.22% Federal Income Tax $0 $0 0.00% Interest $0 $0 0.00% Health Club Expenses $1,618 $1,618 0.39% Miscellaneous $1,054 -$342G $712 0.17% Cost of Money $0 $0 0.00% Business Lunches $3,823 $3,823 0.91% Posta a and Delivery $2,076 $2,076 0.50% Total Overhead Costs $514,344 -$3,678 $510,666 121.8% Note: A: Excess of 15 percent allowed E: Not allowed B: Adjustment for a new office F: Campaign contribution not allowed C: Federal income tax preparation excess of allowed G: Excess cost for Christmas Party D: Not allowed Exhibit F Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) m Contracts A final payment shall be made to the �-hihhen adde to any lltotal the samepntgeoftheLumpSumeteatthe time of termination is tothetotalwork required f .nadiCONSULTANT s a nv Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Contracts A final payment shall be made to the CONS d at t ehe time of termination of this AGREEMENT nonsalary costs incurred at the time of termma io Exhibit G Subcontracted Work The AGANCY permits subcontracts for the following portions of the work on the Agreement: LMN Architects: Tasks related to urban design KPG: Tasks related to engineering feasibility analysis and preliminary concept and alternative package drawing Berger/ABAM: Cost estimation December 2002 RAINIER CORRIDOR PROPOSED PROJECT SCHEDULE TASK MIRAI DECISION PROCESS -,' PUBLIC ` f ACTIVITIES � � INVOLVEMENT: Pro ect . Steeriri_ p Execative Trans rt ao at on :` Council'of �. —1--- �Managenisnt Committee Committee Whole z� Committee�tMe Committee Establish Study Goals, Objectives Review and Guiding Principles background info Brief businesses g: Draft goals, objectives, a guiding principles Develop Develop Approve wl recommendation recommendation recommendation W. Existing Conditions Report Create existing conditions report V V Q Review & Review & Comment Comment No Action Future Corridor Problems First Open House >i D' 7 .... u, Z D .ti Develop Evaluation Criteria Draft Problem Statement Brief TC Direction for EC Review & Direction for TC Prep for Open briefing; Comment briefing; House Prep for Open House; Notices of Direction for Open Open House House Draft evaluation criteria Report on Open J House Develop Develop recommendation recommendation Direction for Open House newsletter OPEN HOUSE City Source article Brief businesses Renton Reporter article Deoemher2002 SION St xei Develop Preliminary Corridor Preliminary PRIM RY Improv ement Concepts Corridor ELECTION Improvement Brief businesses Concepts Review & Comment Refine Corridor Improvement Refine corridor GENERAL Q Concepts improvement ELECTION LU ,3 concepts > Develop Review Approve Approve z Recommendation Comment recommendation Meet with agencies Evaluate Corridor Improvement Evaluate concepts Brief new co Comment Comment Review Concept Evaluation with Prepare Council of the Whole; Select recommendation Newsletter Preliminary Preferred Concept Review & -S Notices of Open Develop Develop Approve Comment CL House recommendation recommendation recommendation Meet with businesses Prepare Council Briefing City Source Article Draft Report Write report Review & Review & Comment Comment December 2002 .TASK ,- MIRAI DECISION'PROCESS �; �' , ACTIVITIES „PUBLI INVOLVEMENT: u�. Pro'ect Steering'Executive Transportation of` Management. Committee Committee Committee :Council Whole Committee z ,the . x q.ur- �epare Council Adopts Preferred Concept Prepare materials V V V w Prepare Council Review & Adopt briefing Comment Preferred Concept" D ti Final Report Finalize report Review & Review & Comment Comment City Source article * Schedule may be revised if Council requests additional study. Report on Open House Newsletter City Source Article CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2003 - 2008 SIX -YEAR TIP Rainier Ave - SR 167 to S 2nd St Functional Classification: N/A Fund: 317 Proj. Length: N/A Proi: 12193 RANK: 39 CONTACT: NickAfzall 425-430-7245 DESCRIPTION: Pre -engineering study to evaluate short-term and long-term traffic flow. and safety improvements in this corridor. Included will be access control/consolidation of driveways, potential for adding HOV lanes, and signing and intersection improvements. JUSTIFICATION: This is a critical corridor serving the central Renton area with existing operational problems and it is projected to experience severe congestion in the future. STATUS: Sound Transit and the City will be evaluating potential improvements to increase speed, reliability and ridership of transit services and HOV movements. CHANGES: Add $40,000 in 2004: Sound Transit has agreed on a contingency plan to evaluate additional alternatives in the event that the WSDOT 1-405 study is unfunded pending the November 2002 vote. Funded : 1120,836 UnFunded Project Totals Programmed Pre-2003 Six Year Program ITEM Programmed Spent Pre-2002 2002 Total 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development 120,836 1,273 29,563 90,000 50,000 40,000 Precon En /Admin R-O-W includes Admin Construction Contract Fee Construction En /Admin Other TOTAL EXPENSES 120,836 1,273 29,563 90,000 50,000 40,000 SOURCE OF FUNDS: 1/2 Cent Gas Tax Business License Fee 100,836 1,273 9,563 90,000 50,000 40,000 Vehicle License Fee Grants In -Hand Mitigation In -Hand 20,000 20,000 L.I.D.'s Formed Other In -Hand Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined IQ I AL SOURCES 120,836 1,2731 29,563 90,000 50,000 40,000 a.n.., 07111r2m 1:n GM 5 - 39 FINAL RAINIER CORRIDOR PROPOSED PROJECT SCHEDULE .mas t.. xa y �, � Protect S.teerin� ExecLlti�e r F Management Committee Cormittee Committee Establish Study Goals, Objectives Review and Guiding Principles background info m 0 N Draft goals, J J objectives, Q guiding principles Brief businesses Develop Develop Approve 00 w recommendation recommendation recommendation Existing Conditions Report Create existing _ I V conditions report Review & Review & Cz Comment Comment No Action Future Corridor Draft Problem _ I I _ 1 _ 1 newsletter Problems Statement V V V V OPEN HOUSE First Open House Brief TC Direction for EC Review & Direction for TC Prep for Open briefing; Comment briefing; House City Source article Prep for Open w: House; Notices of Direction for Open Direction for Open D Open House House House h Develop Evaluation Criteria Draft evaluation Brief businesses N criteria Renton Reporter 0 Report on Open J article House T Develop Develop recommendation recommendation `�:.` E , .,,j,�, S-�.:,,s' 4 gnu s 1 v /``- ern,. Develop Preliminary Corridor Preliminary PRIMARY tv Improvement Concepts Corridor ELECTION a Improvement Concepts Review & Brief businesses N Comment Refine Corridor Improvement Refine corridor _ 1 _ 1 GENERAL AU, Concepts improvement V V ELECTION 93concepts Develop Review & Approve Approve z Recommendation Comment recommendation Meet with agencies Evaluate Corridor Improvement Evaluate concepts I I Brief new w Concepts Councilmembers <.N Review & Review & ti Comment Comment Review Concept Evaluation with Prepare V V V Council of the Whole; Select recommendation ,x .. Preliminary Preferred Concept Review & Newsletter Notices of Open Develop Develop Approve Comment It House recommendation recommendation recommendation Meet with u businesses Q Prepare Council Briefing City Source Article Draft Report Write report _ I Review & Review & Comment Comment * Schedule may be revised if Council requests additional study. CITY OF TON PLANNING/BUILDINuiPUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2003 - 2008 SIX -YEAR TIP Rainier Avenue / SR 167 Functional Classification: Principal Arterial Fund: 317 Proj. Length: 0.44 miles Proj: 12127 RANK: 8 CONTACT: Nick Afzali (425) 430-7245 DESCRIPTION: In conjunction with WSDOT and Sound Transit, perform a comprehensive analysis of short-range and long-range multi -modal transportation improvements in the critical area bounded by Grady Way, 1-405, SR 167 and SR 515. JUSTIFICATION: The two freeway interchanges and freeways and the high volume surface level regional routes of SR 515, Rainier Avenue and Grady Way which converge in this area are of major importance to all travel modes, including transit, freight and SOV. With the Sound Transit direct access HOV planning underway along with WSDOT short term improvements and, under the 1-405 study, long term improvements being planned, it is important that impacts on Renton be evaluated at this time. STATUS: WSDOT has recognized in its Highway System Plan the need to assure that all proposed short-term and long-term improvements on these corridors be compatible with one another and with long-range needs. The WSDOT 1-405 Major Investment Study is proposing major changes to the interchange of SR 167 and 1-405. Funding below shows only City share, not Sound Transit or WSDOT share. Total project cost approximately $30 million. CHANGES: Changed project title from Grady Way/SR-167/SR-515. Transferred $20,000 in 2002 to the Environmental Monitoring Program. un a 120,000 n un e : Project Totals Programmed Pre-2003 Six Year Program ITEM Programmed Spent Pre-2002 2002 Total 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development 20,000 20,000 20,000 Precon En /Admin R-O-W includes Admin Construction Contract Fee Construction En /Admin Other TOTALS S 20,000 20,000 20,000 SOURCE OF FUNDS: 1/2 Cent Gas Tax Business License Fee 20,000 20,000 20,000 Vehicle License Fee Grants In -Hand Miti abon In -Hand L.I.D.'s Formed Other In -Hand Grants Proposed Miti abon Proposed L.I.D.'s Proposed Other Proposed WSDOT Undetermined TOTAL SOURCES! 20,0001 20,000 20,000 Re _161 01/OW1007 t 17 FM 5-8 FINAL CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 9171M - 9nnA CIY_VPAP TIP Rainier Ave - SR 167 to S 2nd St Functional Classification: N/A Fund: 317 Proj. Length: N/A Proj: 12193 RANK: 39 CONTACT: Nick Afzali 425430-7245 DESCRIPTION: Pre -engineering study to evaluate short-term and long-term traffic flow and safety improvements in this corridor. Included will be access control/consolidation of driveways, potential for adding HOV lanes, and signing and intersection improvements. JUSTIFICATION: This is a critical corridor serving the central Renton area with existing operational problems and it is projected to experience severe congestion in the future. Project Totals Programmed Pre-2003 ITEM Programmed Spent Pre-2002 2002 Total STATUS: Sound Transit and the City will be evaluating potential improvements to increase speed, reliability and ridership of transit services and HOV movements. CHANGES: Add $40,000 in 2004: Sound Transit has agreed on a contingency plan to evaluate additional alternatives in the event that the WSDOT 1-405 study is unfunded pending the November 2002 vote. Funded : 1120,836 UnFunded : Six Year Program 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development Precon En /Admin 120,836 1,273 29,563 90,000 50,000 40,000 R-O-W includes Admin Construction Contract Fee Construction En /Admin Other TOTAL EXPENSES 120,836 1,273 29,563 90,000 50,000 40,000 SOURCE OF FUNDS: 1/2 Cent Gas Tax Business License Fee 100,836 1,273 9,563 90,000 50,000 40,000 Vehicle License Fee Grants In -Hand Mitigation In -Hand 20,000 20,000 L.I.D.'s Formed Other In -Hand Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined TOTAL SOURCES I 120,53bi 1,2731 29,563 90,000 1 50,0001 40,000 R.inn 07111/200= 122 PM 5 - 39 FINAL FEB-04-2003 14:16 Warren Barber & Fontes P.01/01 CITY OF RENTON "u Office of the City Attorney Jesse Tanner, Mayor Lawrence J. Warren MEMORANDUM To: Connie Brundage, Transportation From: Lawrence J. Warren, City.Attorney Date: February 4, 2003 Subject: Line item funding changes for Transportation Improvement Projects I have reviewed the 2003 reallocation summary for the T.I.P. line item funding. As a new resolution is adopted annually for the 6-year T.I.P. plan, an additional resolution is not needed at this time. Also, since the total Transportation Fund #31 7 (adopted in the 2003 Budget Ordinance 44994) will be unchanged, a new ordinance will not be required, Lawrence J. Warren LJW:ma cc: Jay Covington Gregg Zimmerman Victoria Runkle Bonnie 1. Walton Post Office Box 626 - Renton, Washington 98057 - (425) 255-8678 / FAX (425) 255-5474 AM RENT l All ON 1. n TOTAL P.01 Sandra Meyer Re 2003 reallocation. Page ' From: Sylvia Doerschel To: Meyer, Sandra Date: 2/4/03 8:48AM Subject: Re: 2003 reallocation. Sorry, I wasn't here yesterday. I think the best thing to do is to site City Policy 220-01 Budget Preparation and Control. Section 4.1.3 states City Council adopts Final Budget at fund level, by Ordinance (my comment- this means not by Line item). and Section 5.4 states a Budget Amedment by Ordinance is required when Council authorizes to increase, decrease or revoke budgetary appropriations (my comment - which means at the Fund Level). Does this work for you. >>> Sandra Meyer 02/03/03 03:10PM >>> I confirmed from the City attorney's office that a resolution is not needed for the reallocation. I have asked them to provide a memo to that effect as well. Could you provide me a memo that states we do not require an ordinance for this reallocation as well? The City attorney indicated that we did not need one, but said we needed to verify with Finance. You are also on the concurrence list for the agenda bill. We will be asking the Trans. Committee to approve the reallocation via committee report only. CITY OF RENTON COUNCIL AGENDA BILL Al a: , Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Transportation Systems Division Staff Contact...... Joe Armstrong, ext. 7303 Subject: CAG-00-061 Oakesdale Avenue SW Phase 113 & Phase 2 Gary Merlin Construction Co., Inc. Exhibits: Notice of Completion Final Pay Estimate No. 13 Six -Year TIP Cost Summary Summary of Change Orders For Agenda of: Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Council Concur Legal Dept......... Finance Dept ...... 24, 2003 Ki Fiscal Impact: Expenditure Required... $45,876.00 Transfer/Amendment....... Includes Retainage Amount Budgeted....... $3,225,300 (TIP) Revenue Generated......... $844,832 Total Project Budget $2,228,079 City Share Total Project.. $1,071,768 Other In -Hand (GF,KC & Priv.) $1,308,700 SUMMARY OF ACTION: Bids were opened on July 5, 2000 and awarded to Gary Merlino Construction Co., Inc. on September 3, 2000. The award date was extended so there could be clarifications on expectations regarding the date the U.S. Army Corps of Engineers might issue the 404 Permit. Work commenced January 2, 2001 and Phase 1B was completed on March 9, 2001. After all permits for Phase 2 were received, work resumed on the wetland on August 29, 2001. Final connection of Oakesdale Avenue SW was completed and it opened to traffic April 29, 2002. Final completion of project that included the mitigated wetland portion was October 22, 2002. The final contract amount is $2,158,340.90, an increase of $63,506.40 over the initial contract amount of $2,094,834.50. The increase was due to change order work. STAFF RECOMMENDATION: The Transportation Division staff recommends Council accept completion of the project and final payment in the amount of $43,582.20. The remaining $2,293.80 for this pay estimate is included in the overall retainage of $107,547.56. Staff further recommends Council authorize payment of the retainage for the full project in the amount of $107,547.56, after sixty (60) days, subject to the required authorization. H:Trans/admin/agenda_2003/Oakesdale Final Pay Estimate for Gary Merlino STATEo� State of Washington o Department of Revenue < s Audit Procedures & Administration Q y"L �� PO Box 47474 7889 Olympia, Washington 98504-7474 Reg.No.: GARYMCC150MW Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Notice is hereby given relative to the completion of contract or project described below. Description of Contract Oakesdale Avenue SW Extension, Phase I & Phase 2 CAG 00-061 SW 19`n Street to SW 3 1 " Street Washington State TIB(TIA) Project No. 9P-102(010)-1 Contractor's Name Gary Merlinto Construction Co., Inc. Telephone No. (206) 762-9125 Contractor's Address 9125 10"' Avenue South Seattle, WA 98108 Date Work Commenced Date Work Completed Date Work Accepted January 2, 2001 October 22, 2002 February 24.2003 Surety or Bonding Co. Travelers Casualty and Surity Complany Company of America Agent's Address Bank of America Tower 701 5`h Avenue Suite 3850 seattle, WA 98104 Contract Amount: Additions or Reductions: Sales Tax: Total $2,094,834.50 $56,116.48 $7,389.92 $2,158,340.90 By Phone No: Amount Disbursed: $2,050,793.34 Amount Retained: $107,547.56 Total: $2,158,340.90 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 310020 (12-92) H:Trans\design\jarmstron\notcompltI TO: FINANCE DIRECTOR FROM: TRANSPORTATION SYSTEMS DIRECTOR CONTRACTOR: Gary Merlino Construction Co., Inc CONTRACT NO. CAG-00-061 ESTIMATE NO. 13 & FINAL PROJECT: Oakesdale Avenue SW Extension Phase lb & Phase 2 SW 31st Street to Sw 19th Street 1. CONTRACTOR EARNINGS THIS ESTIMATE $ 45,876.00 2. SALES TAX @ 8.80% $ - 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $ 45,876.00 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $ 1,999,821.22 S. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $ 43,582.20 6. SUBTOTAL - CONTRACTOR PAYMENTS 7. RETAINAGE ON PREVIOUS EARNINGS $ 105,253.76 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $ 2,293.80 9. SUBTOTAL - RETAINAGE 10. SALES TAX PREVIOUSLY PAID $ 7,389.92 11. SALES TAX DUE THIS ESTIMATE $ - $ 2,043,403.42 $ 107,547.56 12. SUBTOTAL - SALES TAX $ 7,389.92 * (9501ULINEI ) ** (RETAINAGE. 501o) GRAND TOTAL: $ 2,158,340.90 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11): SCHEDULE 'A' ACCOUNT 317/012189/016.5950.0030.67/25428/5460 SCHEDULE 'B' ACCOUNT 317/012182/016.5950.0030.67/25414/5460 SCHEDULE 'C' ACCOUNT 421.000500.018.5960.0034.65.055170/55170/5460 RETAINED AMOUNT (Line 8): SCHEDULE 'A' ACCOUNT 317/012189/016.5950.0030.67/25428/5460 SCHEDULE W ACCOUNT 317/012182/016.5950.0030.67/25414/5460 SCHEDULE 'C' ACCOUNT 421.000500.018.5960.0034.65.055170/55170/5460 CHARTER 116, LAWS OF 1965 $ 2,850.00 $ 40,732.20 $ 43,582.20 $ 150.00 $ 2,143.80 $ 2,293.80 TOTAL THIS ESTIMATE: $ 45,876.00 CITY OF RENTON CERTIFICATION L THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THATTHE MATERL4LS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THATTIIE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHOR=) TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED: CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION ':)nn'k _'7nnA 4ZIY_VCA0 TID Oakesdale Ave SW Phase 2 - SW 27th St to SW 31st St Functional Classification: Principal Arterial Fund: 317 Proj. Length: 0.25 miles Proj: 12182 RANK: 2 CONTACT: Joe Armstrong 425-430-7303 DESCRIPTION: Construct new four -lane plus turn lanes roadway south of SW 27th Street to SW 31st Street, includes curbs, gutters, sidewalk, bike lanes, street lighting, drainage, and traffic signals and requires construction of mitigation wetlands. JUSTIFICATION: This is the last missing link in a major regional transportation corridor serving the Green River Valley. The project will serve economic growth, including the Boeing Longacres site which is projected to provide 10,000 jobs at build -out, and will provide a much needed and long -planned additional regional north -south corridor in addition to the current over capacity routes of SR 167 and SR 181. Project Totals Programmed Pre-2003 ITEM Programmed Spent Pre-2002 2002 Total STATUS: Received TIA grant in 1999 in the amount of $1,310,600. Project has been developed in conjunction with Oakesdale Avenue SW Phase 1 B. The City Council authorized $1,000,000 in 1998. Mitigation funds: Seattle Times approx. $50,700; $58,000 for value of Boeing property; payment for SWU property = $24,050. CHANGES: Delay in receiving environmental permits caused construction delay until 2002. Road construction is now complete. Wetland construction will be completed in 2002. Added $725,000 to project in 2002, un e: 13,225,300 n un e Six Year Program 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development Precon En /Admin 509,947 430.703 79,244 R-O-W includes Admin 82,050 4,800 77,250 Construction Contract Fee 2,478,960 763,454 1,295,506 420,000 420,000 Construction En /Admin 56,323 13,620 38,000 4,703 4,703 Other Contin enc 98,020 98,020 TOTAL EXPENSES 3,225,300 1,310,597 1,490,000 424,703 424,703 SOURCE OFFUNDS: 1/2 Cent Gas Tax Business License Fee Vehicle License Fee 41,131 41,131 Grants In -Hand (TIA) 844,832 492,839 351,993 Mitigation In -Hand 1,030,637 455,896 574,741 L.I.D.'s Other In -Hand GF,KC & Priv. 1,308,700 361,862 522,135 424,703 424,703 Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined TOTALSOORCES1 3,225,3001 1,310,5971 1,490,000 424,703 424,703 0x z OIN9/7007 111 (`M 5-2 FINAL City of Renton - Planning/Building/Public, Works Department OAKESDALE AVENUE SOUTHWEST Phase I & Phase 2 CAG-00-061 PAY ESTIMATE 13 & FINAL SOUTHWEST 31sr STREET TO SOUTHWEST 19m STREET SCHEDULE A - PHASE 18 ROADWAY Week ITEM APPROX. UNITS ITEM WITH UNIT PRICE BID (Unit PRICE AMOUNT Final Quantity Previous NO. QUANTITY Prices to be Written In Words) Words) Adjustment Q Quantity previous Amount This Quantity This Amount Total Quantity Total Amount Complete Al 1 LS Mobilization 1-09 $ 19,000.00 $ 19,000.00 1.00 $ 19,000.00 0.00 $ - 1.00 $ 19,000.00 100.00% A2 i LS Traffic Control 1-10RC/SP $ 1,000.00 $ 1,000.00 1.00 $ 1,000.00 0.00 $ - 1.00 S 1.000.00 100.00% A3 1 LS Contractor Supplied Surveying& As -Bunts $ 15,000.00 $ 15,000.00 1.00 $ 15,000.00 0.00 $ - 1.00 S I5,000.00 100.00% A4 2.030 LF Saw Cutting - 2-02 $ 2.00 $ 4.060.00 2.096.60 $ 4,193.00 0.00 $ - 209650 $ 4,I93.00 103.28% AS 2.550 LF Removing Paint Stripe 8-22 $ 0.40 $ 1,020.00 2,550.00 $ 1,020.00 0.00 $ 2550.00 S 1,020.00 100.00% A6 5 SY Removing Plastic Traffic Marking 8-22 $ 10.00 $ 50.00 5.00 $ 50.00 0.00 $ - 5.00 $ 50.00 100.00% A7 26 EA Removing Plastic: Traffic Arrow 8-22 $ 22.00 $ 572.00 26.00 $ 572.00 0.00 $ - 26.00 $ 572-00 100.00% A8 35 HUND. Removing Raised Pavement 8-22 $ 80.00 $ 2,800.00 35.00 $ 2.800.00 0.00 $ 35.00 S 2,800,00 100.00% A9 2.500 CY Roadway Excavation Incl. Haul 2-03 $ 15.00 $ 37,500.00 2,500.00 $ 37,500.00 0.00 $ - 2500.00 $ 37500.00 100.00% A10 100 CY Unsuitable Foudation Excavation, 2-03 $ 15.00 $ 1.500.00 0.00 $ - 0.00 $ 0.00 $ - 0.00% All 6,520 TON Gravel Borrow Incl. Haul 2-03 $ 8.00 $ 52 160.00 7,37026 $ 58,962.08 0.00 $ - 7370.26 $ 58.962.08 113.04% Al2 158 LF Llned Corrugated Poly. Storm Sewer Pipe -12 Inch dia. 35.00 5,530.00 209.00 $ 7,315.00 0.00 $ - 209.00 $ 7,315.00 13228% A13 9 EA Catch Basin Type 1 with OpenCurb Face Frame and Grate j 000.00 9,000.00 10.00 $ 10,000.00 0.00 $ - 10.00 S 10.000.00 11 L11% A14 5 EA Open Curb Face Frame and Grate 7-05 $ 250.00 $ 1,250.00 4.00 $ 1,000.00 0.00 $ - 4.00 S 1,000.00 80.0096 A15 54 . LF Ductile Iron Pipe for Water Main 6 Inch diameter 7-11 60.00 3,240.00 56.50 $ 3,390.00 0.00 S - 56.50 $ 3.390.00 104.63% A16 2 EA Resetting Existing Hydrants 7-14 $ 1,500.00 $ 3,000.00 2.00 $ 3,000.00 0.00 $ - - 200 $ 3,000.00 100.00% A17 1,280 TON Crushed SuAackgTop Course 4-04 $ 20.00 $ 25600.00 1,280.00 $ 25,600.00 0.00 $ 1280.00 S 25,600.00 100.00% A18 675 TON Asphalt Concrete Pavement CL A 5-04 $ 29.00 $ 19 575.00 1 675.00 $ 19,575.00 0.00 $ - 675.00 $ 19,575.00 100.00% A19 2.010 TON Asphalt Concrete Pavement Cl. E 5-04 $ 29.00 $ 58,290.001 1,807.50 $ 52,417.60 0.00 $ 180750 $ 52,41750 89.93% A20 30 SY Cement Concrete Approach, 7-Day 6-05 $ 100.00 $ 3,000.00 37.30 $ 3,730.00 0.00 $ - 37.30 $ 3,730.00 124.33% A21 1 FA Temporary Water PollutbNErosionControl 1-07 $ 1000.00 $ 1000.00 0.00 $ - 0.00 f 0.00 $ S - 0.00% A22 1,366 LF Construction Gootextile for Temporary Sift Fence 2-12 5.00 $ 6830.00 1,318.00 $ 6,s90.00 0.00 $ - 13t0.00 6590.00 90.00% A23 2 EA StablBzedConstructbnEntrance 8-01 $ 1,500.00 $ 3,000.00 2.00 0.00 $ - 200 S 3,000.00; 2.00 $ 3.000.00 100.00% A24 33 EA Storm Drain Inlet Protection 8-01 $ 100.00 $ 3,300.00 33.00. $ 3,300.00 0.00 $ - 33.00 $ 3300.00 100.00% A25 100 SY Clear Plastic Covering 8-01 $ 2.00 $ 200.00 0.00 $ - 0.00 S - 0.00 $ - 0.00% q26 o.s qc Upland sending a-01 $ 2,300.00 $ 1 150.00 0.00 $ - 0.00 $ 0.00 $ 0.00% A27 2,030 LF Cement Concrete Barrier Curb and Gutter 8-04 $ 15.00 $ 30 450.00 2,092.50 $ 31,387.50 0.00 $ - 209250 $ 31,38750 103.08% A28 1.375 SY Cement Concrete Sidewalk 8-14 $ 25.00 $ 34,375.00 1,231.70 $ 30,792.50 0.00 $ - 1231.70 $ 30,79250 8958% A29 1 EA Curb Ramp, Cement Concrete 8-14 $ 500.00 $ 500.00 - 1.00 $ 500.00 0.00 $ - 1.00 $ 500.00 100.00% A30 6.520 LF Paint Stripe 8-22 $ 0.15 $ 978.00 6,520.00 $ 978.00 0.00 $ - 6520.00 $ 978.00 100.00% A31 78 SF Plastic Crosswalk Stripe B-22 $ 2.00 $ 156.00 78.00 $ 156.00 0.00 f - 78.00 S 156.00 100.00% A32 17 EA Plastic Traffic Arrow 8-22 $ 45.00 $ 765.00 17.00 $ 765.00 0.00 $ - .17.00 $ 765.00 100.00% A33 4 EA Plastic Bicyclist Symbol With Arrow 8-22 $ 100.00 $ 400.00 4.00 $ 400.00 0.00 $ - 4.00 S 400.00 100.00% A34 2,800 EA Raised Pavement Marker -Type 1 8-09 $ 1.40 $ 3,920.00 2.800.00 $ 3.920.00 0.00 $ - 1800.00 S 3,920.00 100.00% A35 320 EA Raised Pavement Marker -Type 2 8-09 $ 2.60 $ 832.00 320.00 $ 832.00 0.00 $ - 320.00 S 832.00 1010.00% A36 1 LS Permanent Signing 8-21 $ 1,000.00 $ 1,000.00 1.00 $ 1,000.00 0.00 $ - 1.00 $ 1,000.00 100.00% A37 1 LS Illumination System, Complete 8-20 $ 45 000.00 45 000.00 1.00 $ 45,000.00 0.00 $ - 1.00 $ 45,000.00 100.001% MA37 i LS MOH Illumination $ 993.00 993.00 _ - 0.00 $ - 0.00 $ 0.00 $ - 0.00% A38 1 LS Traffic Signal Modifications(Oakesdale Ave SW at SW 20th $ 6,000.00 $ 6,000.00 - 1.00 $ 6,000.00 0.00 S - 1.00 $ 6,000.00 St. 8-20 100.00% A39 4 EA Adjusting Manhole to Grade 7-17 $ 300.00 $ 1,200.00 4.00 $ 1,200.00 0.00 S - 4.00$ $ 2 00.00 1010.00%1, A40 2 EA Adjusting Manhole to Grade -Raising 48 In. diameter $ 1,000.00 $ 2,000.00 2.00 $ ,00.00 0.00 $ - 200 1,00.00 da Section 7-17 100.00% A41 1 LS COBt Traffic Control $ 500.00 $ 500.00 1.00 $ 500.00 0.00 $ - 1.00 $ 500.00 100.00% A42 2 EA JCO#I Adjust Manhole to Grade $ 300.00 $ 600.00 5.00 $ 1,500.00 0.00 $ - 5.00 $ 1500.00 250.00% A43 4 EA IC041 Adjust Valve Box to Grade $ 200.00 $ - 600.00 1.00 $ 200.00 0.00 f - 1.00 f 200.00 25.00% A44 370 CY 100#1 Excavation for Sidewalk $ 15.00 $ 5,550.00 370.00 $ 5.550.00 0.00 $ - 370.00 $ 5550.00 1010.00% A45 297 TON CON1 Crushed Surfacing Top Course $ 20.00 $ 5,940.00 451.00 $ 9,020.00 0,00 $ - 451.00 $ 9,020.00 151.85% A46 1,140 SY C061 Cement Concrete Sidewalk $ 25.00 $ 28,500.00 1,156.00 $ 28,900.00 0.00 $ - 1156.00 f 28,900.00 101.40% 0.00 $ - 0.00 $ - 0.00 $ - 0.00 $ - 0.00 $ - 0.00 $ - 0.00 $ - 0.00 $ - 0.00 S - 0.00 $ - 0.00 $ - 0.00 S - TOTAL -SCHEDULE A. $ 449,086.00 $ 446,615.58 I $ 3,000.00 $ 449,615S8 100.12% -A-tyt_UULt t3 - PHASt 2 ROADWAY Week ITEM APPROX. UNITS ITEM WITH UNIT PRICE BID (Unft UNIT PRICE AMOUNT Final Quantity Previous k NO. QUANTITY Prices to be Written In Words) Adjustment Quantity Previous Amount This Quantity This Amount Total Quantity Total Amount Complete B1 1 LS Mobilization 1-09 43 000.00 43 000.00 1.00 $ 43,000.00 0.00 f 1.00 $ 43,000.00 100.00% B2 1 LS Traffic Control 1-10 $ 1,000.00 $ 1,000.00 - 1.00 $ 1.000.00 0.00 $ - 1.00 S 1,000.00 100.00% B3 1 LS Contractor Supplied Surveying 1-11 $ 30,000.00 $ 30,000.00 1.00 $ 30,000.00 S - 1.00 S 30,000.00 100.00% 84 3.5 AC Clearin and Grubbin 2-01 10 000.00 35 000.00 1.00 $ 10,000.00 0.00 $ 1.00 $ 10,0010.00 28.57% BS 500 LF Clearing Limit Fence 2-01 10.00 5 000.00 877.00 $ 6,770.00 0.00 S - _ 977.00 S 9.770.00 175.40% B6 1 LS Removal 01 Structures and Obstruct. 2-02 10 000.00 10 000.00 - 0.30 0.70 $ 7,000.00 0.30 $ 3,000.00 1.00 $ 10,000.00 100.00% B7 924 LF Saw Cutti 2-02 2.00 1848.00 873.00 $ 1,746.00 0.00 $ 873.00 S 1,746.00 94AS% 68 3,150 SY Remove Asphalt Concrete Pavement 2-02 5.00 15 750.00 4,441.00 $ 22.205.00 0.00 $ - 4441.00 I 22,205.00 140.98% 89 170 SY RemovingPlastic Traffic Markin 8-22 10.00 1 700.00 170.00 $ 1,700.00 0.00 $ - 170.00 $ 1.700.00 100.00% 610 4 EA Removing Plastic Traffic Arrow 8-22 $ 22.00 $ 88.00 4.00 $ 88.00 0.00 $ - 4.00 f 88.00 100.00% Bit 4.8 HUND. RemovingRaised Pavement Marker 8-22 $ 80.00 $ 4.80 $ 384.00 0.00 $ - 4.80 $ 384.00 100.00% B12 2 EA Abandon Monitoring Well ' 1-07.17 $ 1,000.00 000.00 $ 2,000.00 2.00 $ 2,000.00 0.00 f 2.00 f 2.000.00 100.00% 813 900 CY Roadway Excavation Incl. Haul 2-03 $ 15.00 $ 13.500.00 422.00 $ 6,330.00 0.00--]$ - - 422.00 $ 6.330.00 46.89% 8t4 S97 CY Water Quality Pond Excavation, 2-03 $ 15.00 $ 8,955.00 597.00 $ 8,955.00 0.00 S - 597.00 $ 8,955.00 100.00% Incl. Haul SP B1S 100 CY Unsuitable Foundation Excavation 2-03 $ 15.00 $ 1,500.00 107.00 $ 1,605.00 0.00 $ - 107.00 f 1.605.00 107.00% Payestl3Final.xls Page 1 B 2/11/2003, 7:27 AM Week ITEM UNITS . ITEM WITH UNIT PRICE B10 (Unit NO. QUANTITY prices to be Written In Worts) UNIT PRICE AMOUNT Final Quantity Ad)ustment Previous previous Amount Thls Quentlry Thls Amount Totel Quentlty TotalAmount % Quantity Com lete P Incl. Haul RC/SP 816 617 14.800 TON Gravel Borrow Incl. Haul 2-03 $ 8.00 $ 118 400.00 4.859.05 $ 38,872.40 0.00 S - 4859.05 $ 38,87240 3283% 977 CY Structure Excavation Class A 2-09 $ 15.00 $ 14,655.00 Incl. Haul .. gp 1,514.00 $ 22,710.00 0.00 $ - 1514.00 $ 22.710.00 154.%% B18 3,170 SY Construction Geotextiie for 2-12 $ 2.00 $ 6,340.00 5,718.00 E 11,436.00 0.00 $ - 5718.00 f 11,436.00 180.38% Separation Sp 819 820 1,225 19,700 TON Quarry Spells 8-15 $ 25.00 $ 30,625.00 310.00 $ 7,750.00 0.00 $ - 310.00 $ 7,750.00 25.31% CY Wetland Restoration Excavation, 8 $ 12.00 $ 236,400.00 18,230.00 $ 218,760.00 $ 18230.00 $ 219.760.00 92.54% Incl. Haul SP SP 821 293 LF Class II Reinforced Concrete Culvert $ 85.00 $ 24,905.00 Pipe 36 Inch diameter 7-02 $ _ 176.00 $ 14.960.00 0.00 $ - 176.00 $ 14,960.00 60.07% B22 301 LF Lined Corrugated Polyethylene Storm $ 35.00 $ 10,535.00 301.00 $ 10,535.00 0.00 $ - 301.00 $ 10535.00 100.00% Sewer Pipe -12 Inch diameter 7-04 823 13 LF Lined Corrugated Poyethylene Storm $ 50.00 $ 650.00 15.00 $ 750.00 0.00 S 15.00 $ 750.00 115.38% Sewer Pipe - 18 Inch diameter 7-04 824 1,130 LF Ductile Iron Storm Sewer Pipe 7-04 $ 35.00 $ 39,550.00 1,112.00 $ 38,920.00 0.00 $ 111200 $ 38,920.00 98.41% 12 Inch diameter RC/SP B25 3 EA Adjust Existing Manholes and Catch $ 300.00 $ 900.00 - 5.00~ Basins to Grade 7-05.3(1) $ 1,500.00 0.00 $ - 5.00 i 1.500.00 166.67% B26 1 EA Connection to Existing Pipe 7-05.3(3) $ 400.00 $ 400.00 2.00 $ B27 8 EA Catch Basin Type 1 7-0S $ 1,000.00 $ 8,000.00 - 800.00 0.00 $ - 2.00 $ 800.00 200.00% B28 6 'EA Catch Basin Type 1 with Open Face Frame $ 1,000.00 $ 6,000.00 13.00 $ 13,000.00 0.00 $ 13.00 $ 13,000.00 162.50% and Grate 7-05 RC 2.00 $ 2,000.00 0.00 $ - 2-00 $ 2,000.00 33.33% 629 1 EA Catch Basin Type 2 - 48 inch diameter $ 2,000.00 $ 2,000.00 1.00 with Solid Cover 7-05 RC $ 2,000.00 0.00 $ - 1.00 $ 2,000.00 100.00% 830 1 EA Catch Basin Type 2 - 60 Inch diameter with $ 3,500.00 $ 3,500.00 1.00 $ 0.00 Open Curb Face Frame 8 Grate with Spill 3,S00.00 0.00 $ - 1.00 $ 3.500.00 1010-OD% Control Oil/Water SeparatorTea, 7-05RC/SP 831 1 EA Open Curb Face Frame and Grate 7-05 $ 250.00 $ 250.00 U32 8,966 SF Welded Wire Wall 6-12 $ 18.00 $ 161 388.00 0.00 $ 0.00 S - 0.00 $ - 0.00% MB32 1 LS MOH Hillikar Wall Materials $ 58,059.16 8,144.46 $ 146,600.28 0.00 $ $144.46 $ 146,600.28 90.84% B33 970 LF Chafn Link Fence Baiting 6-13 $ 22.00 $ 21,340.00 0.00 $ - 0.00 $ 0.00 i 0.00% B34 Z475 TON Crushed Surfacing Top Course 4-04 $ 20.00 $ 49,500.00 - 1,004.00 $ 22,088.00 0.00 $ 1004.00 $ 22.088.00 10351% 835 1,055 TON Asphalt Concrete Pavement CL A 5-04 $ 29.00 $ 30,595.00 2,49920 $ 49,984.00 0.00 $ - - 2499.20 f 49,984.00 100.98% 836 3,155 TON Asphalt Concrete Pavement CL E 5-04 $ 29.00 $ 91,495.00 1,288.43 $ 37,364.47 0.00 $ 1288A3 S 37,364A7 122.13% B37 82 SY Cement Concrete Approach, 7-Day 5-05 $ 100.00 $ 6,200.00 3.203.77 $ 92,909.33 0.00 $ - 3203.77 $ 92,909.33 101.55% B38 1 FA Temporary Water Pollution/ 1-07 $ 3,500.00 $ 3,500.00 94.30 $ 9,430.00 0.00 f - 94.30 S 9,430.00 115.00% Erosion Control RC/SP 0.00 $ - 0.00 $ - 0.00 f - 0.00% B39 5.100 LF Construction Geotextile for 2-12 $ 5.00 $ 25,500.00 4,577.00 $ 22,885.00 0.00 $ - 4577.00 $ 22,885.00 89.75% Temporary Sift Fence SP 840 1.25 AC Wetland Restoration Area Seeding 8-01 $ 2,500.00 $ 3,125.00 1.251 0.00 $ $ B41 0.22 AC Wettand Buffer Restoration 8-01 $ 1,200.00 $ 264.00 1.25 3,125.00 1.25 $ 3.125.00 100.00% Area Seeding Sp 0.00 $ - 0.00 $ - 0.00 $ - 0.00% U42 0.22 AC Construction Access Road 8-01 $ 1,200.00 $ 264.00 Restoration Seeding SP $ 0.22 $ 264.00 0.00 $ 0.22 $ 264.00 100.00% B43 0.S AC Upland Seeding "I $ 2,200.00 $ 1,100.00 0.25 $ 550.00 0.00 $ - 0.25 $ 550.00 50.00% B44 3 EA Stabilized Construction Entrance 8-01 $ 1,500.00 $ 4,500.00 2.00 3,000.000.00 f 645 15 EA Storm Drain Inlet Protection "1$ 100.00 $ 150000 $ - - 200 S 3,000.00- 66.67% 846 350 SY Clear Plastic Covering 8-01 $ 2.00 $ 700.00 5.00 $ 500.00 0.00 $ 5.00 $ 500.00 33.33% 847 6,040 CY Wetland Restoration So# Import 8-32 $ 25.00 $ 151,000.00 444.00 $ 888.00 0.00 $ 444.00 $ 888.00 126.86% and Placement SP 5,045.00 $ 126,125.00 0.00 $ - 5045.00 $ 126,125.00 83.53% B48 1.0 LS Welland Restoration Area 8-32 $ 33,000.00 $ 33,000.00 0.05 0.95 $ 31,350.00 0.05 $ 1.650.00 1.00 $ 33,000.00 100.00% Plantings SP 849 125 CY Welland Buffer Area Soll 8-32 $ 35.00 $ 4,375.00 0.00 $ 0.00 $ 0.00 $ Amendment SP - 0.00% B50 1.0 LS Wetand Buffer Area 8-32 $ 5,000.00 $ 5,000.00 0.00 Plantings SP $ - 0.00 $ - 0.00 $ - 0.00% B51 1.0 LS Wetland Enhancement Area 8-32 $ 10,000.00 $ 10,000.00 0.00 Plantings SP $ - 0.00 $ - 0.00 $ - 0.00% M51 B 1 LS MOH Deposit For Plant Materials - $ 12 000.00 652 70 EA Downed Logs 8-32 $ 100.00 $ 7,000.00 0.00 $ - 0.00 $ - 0.00 $ - 0,00% B53 6,585 SF Temporary Irrigation 8-32 $ 1.00 $ 6,585.00 100.00 $ 10,000.00 0.00 $ 100.00 $ 10.000.00 14286% B54 3,262 LF Cement Concrete Barrier 8-04 $ 15.00 $ 48,930.00 1.00 0.00 1 $ - 1.00 $ 1.00 1.00 $ 1.00 0.02% Curb and Gutter 3,327.00 $ 49,905.00 0.00 $ - 3327.00 $ 49,905.00 101.99% B55 4,005 SY Cement Concrete Sidewalk 8-14 $ 25.00 $ 100,125.00 - B56 10 EA Curb Ramp, Cement Concrete 8-14 $ 500.00 $ 5.000.00 2,863.36 $ 71.584.00 0.00 $ - 2863.36 $ 71.584.00 71.49% 857 200 LF Paint Stripe B-22 $ 0.15 $ 30.00 3.00 $ 1,500.00 0.00 $ - 3.00 $ 1,500.00 30.00% B58 340 F Plastic Crosswalk 8-22 $ 2.00 $ 680.00 200.00 $ 30.00 0.00 S 200.00 $ 30.00 100.00% 659 4 EA Plastic Traffic Arrow 8-22 $ 45.00 $ 180.00 340.00 $ 680.00 0.00 $ - 340.00 $ 680.00 100.00% B60 1,850 EA Raised Pavement Marker - Type 1 8-09 $ 1.40 $ 2,590.00 6.00 $ 270.00 0.00 $ - 6.00 $ 270.00 150.00i B61 220 EA Raised Pavement Marker -Type 2 8-09 $ 2.60 $ 572.00 1,850.00 $ 2,590.00 0.00 S - 1850.00 $ 2,590.00 100.00% B62 1 LS Permanent Signing 8-21 $ 1,000.00 $ 1,000.00 220.00 $ 572.00 0.00 S - 220.00 $ 572.00 100.00% B63 1 LS Illumination System, Compete 8-20 $ 45,000.00 $ 45,000.00 1.00 $ 1,000.00 0.00 $ - 1.00 $ 1,000.00 100.00% MB63 1 LS MOH Illumination $ 15 206.81 $ 15.206.81 - 1.00 1.00 $ 45,000.00 $ - 0.00 0.00 S - $ I.00 0.00 $ 45.000.00 S - I00.00% 864 1 LS Interconnect Conduit System, Complete 8-20 $ 5,000.00 $ 5,000.00 - 865 1 LS Traffic Signal System Complete 8-20 $ 90,000.00 $ 90,000.00 1.00 $ 5.000.00 0.00 $ - 1.00 $ 5.000.00 100.00% (Oakesdale Ave SW at SW 27th St.) RC/SP 1.00 $ 90,000.00 0.00 $ - 1.00 $ 90.000.00 100.00% MB65 1 LS MOH Traffic Signal Equipment $ 15,975.00 0.00 $ - 0.00 $ - 0.00 $ - 0.00% 866 2 EA Monument, Case and Cover 8-13 $ 350.00 $ 700.00 - 2.00 $ 700.00 0.00 $ - 2.00 $ 700.00 100.00% 667 2 EA Bollard Type 8-30 $ 500.00 $ 1,000.00 2.00 $ 1,000.00 0.00 $ - 2.00 $ 1,000.00 100.00% 068 2 EA Bollard Type 2 8-30 $ 600.00 $ 1,200.00 2.00 $ 1,200.00 0.00 $ - 2.00 S 1,200.00 100.00% Payest/3Final.xls Page 2 2/112003, 7:27 AM ITEM UNITS ITEM WITH UNIT PRICE BID (Unit Week QUANTITY QUANTITY Prices to Written in Words) UNIT PRICE AMOUNT Final Quantity Adjustment Previous Quantity Previous Amount This Quantity This Amount Total Quantity Total Amount % 869NO. B69 4 EA AdjustkgManMletoGrade 7-17 Grade $ 300.00 $ 1,200.00 Complete B70 3 EA Adjusting Manhole to Grade - 7-17 $ 1,000.00 $ 3,000.00 6.00 $ 1,800.00 0.00 $ - 6.00 $ 1.800.00 150.00% Raising 48 in. diameter Section SP 4.00 $ 4,000.00 0.00 $ - 4.00 $ 4,000.00 133.33% B71 2 EA Curb Cover with Frame 7-17 $ 250.00 $ 500.00 B72 2 EA Adjusting Water Valve Cover 7.12 $ 200.00 $ 400.00 2.00 $ 500.00 0.00 $ - 2.00 $ 500.00 100.00% to Grade SP 3.00 $ 600.00 0.00 $ 3.00 f 600.00 150.00% B73 1 LS Settlement Instrumentation 8-33 $ 1,000.00 $ 1,000.00 B74 1,150 SF Shoring or Extra Excavation Class B 2-09 $ 1.00 $ 4,243.00 $ 1,150.00 $ 4,243.00 1.00 860.00 Is 1,000.00 1 $ 860.00 0.00 0.00 f $ - 1.00 860.00 f 1,000.00 $ 860.00 100.00% 74.78% B75 1 LS 66N2 Modify Pole Height 35' to 40' 676 1 LS C083 Modiy Electric; $ 30,257.00 $ 30 257.00 1.00 1.00 $ 4,243.00 0.00 $ 1.00 $ 4 243.00 100.00% Add Interconnect $ 30,257.00 0.00 $ I.90 $ 34,243.00 100.00% B77 1 LS CON4 Force Account SW 271h 3 Vicinity $ 5,002.36 $ 5,002.36 $ 5,002.36 0.00 $ 1.00 $ 5.002.36 100.00% 878 1 LS CONE Conduit installation Face of Wall $ 5,688.00 $ 5,688.00 1.00 679 1 LS 00N7 Claim Resolution $ 139,394.66 $ 139,394.66 1.00 $ 5,688.00 0.00 f - 1.00 $ 5,688.00 109.00% B80 1 1 LS LS COMB Additional Survey X-Sections C069 Damaged Wetland Plant Replacement $ 23 892.50 $ 35,100.00 $ 23,892.50 $ 35,100.00 1.00 1.00 1.00 $ 139,394.66 $ 39,394.66 0.00 0.00 $ $ - 1.00 1.00 $ 139 394.66 $ 39,394.66 23,892 50 t00.00% 100.00% B81 1.00 $ _ 1.00 $ 35,100.00 1.00 $ 100.00% TOTAL- SCHEDULE B $ 1,860,807.33 0'00 $ - 0.00 $ - 0.00 $ - S 1.574.483.00 S 42,876.00 $ 1,617,359.00 86.92% Weak ITEM Cl C2 APPROX QUANTITY 1 i UNITS LS LS ITEM WITH UNIT PRICE BID (Unit Prices to be Written In Words) Mobilization1.09.7 SP Contractor Supplied Surveying 1-11 and As-Buitts for Water Lines RCISP UNIT PRICE $ 1,000.00 $ 500.00 AMOUNT $ 1,000.00 $ 500.00 $ Final Quantity Adjustment Previous Quantity 1.00 1.00 Previous Amount $ 1,000.00 $ 600.00 Thls Quantity 0.00 0.00 This Amount $ s - Total Quantity 1.00 1.00 Total Amount $ 1,000.00 $ 500.00 % Complete 100.00% loa00% 03 1 LS Shoring, Design, Construction 7-11 and Maintenance SP $ 500.00 $ 500.00 $ 1.00 $ 500.00 0.00 f 1.00 f 500:00 100.00% 04 C5 06 C7 C8 C9 1,340 120 7 2 a 2 7 LF LF EA EA EA EA CY Ductile Iron Pipe 6 Fittings for Water 7-11 Main with Pofywrap 12 Inch Dlam. RC&P Ductile Iron Pipe 3 Fittings for Water 7-11 Main with Polywrap 8 Inch Diam. RC/SP Gate Valve 121nch 7-12 Gate Valve 81nch 7-12 Hydrant Asse;iy 7-14 Connection toExlstingWater Main 7-11 Concrete for Thrust Blocking and 7-11 Deadman Anchor Blocks RC/SP $ 40.00 $ 35.00 $ 700.00 $ 500.00 $ 2,500.00 $ 1,000.00 $ 150.00 $ 53,600.00 $ $ 4,200 00 $ $ 4.900.00 $ 1,000.00 $ 10,000.00 $ 2,000.00 $ 1,050.00 $ - 1.340.00 120.00 7.00 2.00 4.00 2.00 1200 $ 53,600.00 $ 4,200.00 $ 4,900.00 $ 1,000.00 $ 11.000.00 $ 0,000.00 $ 1,800.00 0.00 0.00 $ $ - 1340.00 120.00 $ 53,600.00 f 4900.00 100.00% 100.00% 0.00 0.00 0.00 0.00 0.00 0.00 f $ S $ - $ - $ - . 7.00 2.00 4.00 4.00 17-00 S 4,900.00 $ 1.000.00 S 10,000.00 f 0.000.00 2,000.00 100.0096 100.00% l00.00% 100.00% CIO f 100.00% Ctt 1 LS Removal of Existing Water Mains, 7-11 Hydrants, Valve Boxes, Etc. SP $ 1,000.00 $ 1,000.00 1.00 $ 1,000.00 0.00 $ - 1.00 $ 1,000.00 100.00% 012 153.25 TON ICO#S Gravel Borrow for Water Trench $ 1,226.00 434.55 $ 3,476.40 0.00 $ - 434S5 $ 3,476.40 283.5i% SUBTOTAL - SCHEDULE C: 8.8 Sales Tax: TOTAL- SCHEDULE C: $ 790.00 75858.50 83 $ 976.40 $ $ 83 976.40 $ 6, $ 86 608.50 $ 7,389.92 $ $ 7,389.92 $ 91 366.32 $ $ 91 366.32 Summery Schedule A -Phase 18 Roadway $ 449,086.00 $ 446,615.58 $ 3,000.00 $ 449,615.58 Shodule 8 - Phase 2 Roadway $ 1,860,807.33 $ 1,574,483.00 $ 42,876.00 $ 1,617,359.00 Schedule C - Water Lines ( Includes State Sales Tax) $ 86,608.50 $ 91,366.32 $ $ 91,366.32 GRAND TOTAL FOR SCHEDULES A, B AND C $ 2,396,501.83 $ 2,112,464.90 $ 45,876.00 $ 2,158,340.90 Payest13Final.xls Page 3 2/11/2003, 7:27 AM City of Renton 1 TIB: 9P-102 (010)-1 Oakesdale Avenue SW Phase 2 J SW 16th Street to Sw 27th Street Updated Cost Estmate (UCE) Final Final Amount Paid Contractor Schedule B C Project Total TIB Eligible $ 2,158,340.90 $ 449,615.58 $ 1,617,359.00 TIB Participatin $ 91,366.32 Water Utility $ 2,158,340.90 All Schedules $ 1,617,359.00 TIB Participating $ (30,000.00) Survey $ (23,892.50) Survey $ 1,563,466.50 Contract Amount $ 1,563,466.50 $ 390,866.63 Contract Original Bid Final Increase Schedule A $ 406,203.00 $ 449,615.58 $ 43,412.58 Schedule B $ 1,602,023.00 $ 1,617,359.00 $ 15,336.00 Schedule C $ 86,606.50 $ 91,366.32 $ 4,759.82 (Water Utility) Total $ 2,094,832.50 $ 2,158,340.90 $ 63,508.40 Transportation Budget Final Schedule A Phase 1 B Engineering $ 86,520.00 $ 51,379.44 $ 35,140.56 Construction $ 502,980.00 $ 449,615.58 $ 53,364.42 Const. Eng. $ 48,500.00 $ 20,123.42 $ 28,376.58 Total $ 638,000.00 $ 521,118.44 $ 116,881.56 Schedule B Phase 2 TIP Engineering $ 509,947.00 $ 419,563.62 $ 90,383.38 ROW $ 82,050.00 $ 87,439.36 $ (5,389.36) Construction $ 2,478,960.00 $ 1,617,359.00 $ 861,601.00 Const. Eng. $ 56,323.00 $ 102,715.37 $ (46,392.37) Other $ 98,020.00 $ 1,001.98 $ 97,018.02 Total $ 3,225,300.00 $ 2,228,079.33 $ 997,220.67 (See Below) Note: Added $725,000 2002 Transferred $350,000 from 317 Account to Utilities Division for S 180th grade separation project $ 3,225,300.00 $ (350,000.00) Adjusted Budget $ 2,875,300.00 $ (2,228,079.33) Anount reamaininc $ 647,220.67 Grants in Hand TIB $ 844,832.00 King County $ 200,000.00 Seattle Times $ 43,985.00 CITY OF RENTON COUNCIL AGENDA BILL Al #: 1 Submitting Data: Planning Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division February 24, 2003 Agenda Status Staff Contact...... Joe Armstrong, x 7303 Consent .............. X Public Hearing.. Subject: CAG — 02-002 Correspondence.. SR-900 — South 2nd Street Traffic Signal Safety Ordinance ............. Federal Aid Project No. STPH-0900(15) Resolution............ Totem Electric of Tacoma, Inc. Old Business........ New Business....... Exhibits: Study Sessions...... Notice of Completion Information......... Final Pay Estimate No. 3 Six -Year TIP Summary Sheet Summary of Change Orders Recommended Action: Approvals: Legal Dept......... Council Concur Finance Dept...... Other. ...... Expenditure Required... $42,904.91 Includes Retainage Transfer/Amendment....... Amount Budgeted....... $318,875 Revenue Generated......... $225,000 Total Project Budget $318,875 City Share Total Project.. $93,875 SUMMARY OF ACTION: Bids were opened May 1, 2002 and the contract was awarded May 22, 2002. Work was suspended due to critical materials not being readily available, therefore, project started November 13, 2003. The project was substantially completed January 17, 2003 with the new signalized intersection fully operational, and physically completed February 12, 2003 with completion of the signal at South 2nd and Burnett Avenue being rewired. The final contract amount is $253,993.76, an increase of $45,083.76 over the original contract amount of $208,910.00. The increase was due to change order work of $1,811.76 and added work in the amount of $43,272 that was paid by the Parking Garage Project for the relocation of signal controllers at Logan Avenue South and Burnett Avenue South. STAFF RECOMMENDATION: The Transportation Division Staff recommends Council accept completion of the project and final payment in the amount of $40,759.66. Staff further recommends Council authorize payment of the retainage in the amount of $12,699.69 after (60) days, subject to the required authorization. H:Trans/admin/agenda2003/S 2"d Street Signal Pay Estimate STATE o� State of Washington 0 4 Department of Revenue e x Audit Procedures & Administration PO Box 47474 9� 1889 �o Olympia, Washington 98504-7474 Reg.No.: TOTENMT315BS Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Notice is hereby given relative to the completion of contract or project described below. Description of Contract SR 900 — South 2nd Street Traffic Signal Safety CAG 02-002 Federal Aid No. AC-STPH-0900(15 ) Contractor's Name Totem Electric of Tacoma, Inc. Telephone No. (253) 838-9803 Contractor's Address 2332 South Jefferson P.O. Box 1093 Tacoma, WA 98402 Date Work Commenced Date Work Completed Date Work Accepted November 13, 2002 February 12, 2003 February 24, 2003 Surety or Bonding Co. Travelers Casualty and Surety Company of America Agent's Address Hentschell & Associates, Inc One Pacific Building 621 Pacific Avenue, Suite 400 Tacoma, WA 98402 Contract Amount: $208,910.00 Amount Disbursed: $241,294.07 Additions or Reductions: $45,083.76 Amount Retained: $12,699.69 Sales Tax: Total: $253,993.76 Total $253,993.76 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 310020 (12-92) H:\Division.s\TRANSPOR.TAT\DESIGN.ENGUARMSTRO\South 2nd Street Traffic Signal Safety\NOTCMPLT.DOC TO: FINANCE DIRECTOR FROM: TRANSPORTATION SYSTEMS DIRECTOR CONTRACTOR: Totem Electric of Tacoma, Inc. CONTRACT NO. CAG 02-002 ESTIMATE NO. 3 FINAL PROJECT: SR 900 - South 2nd Street Traffic Signal Safety Federal Aid Project No. STPH-0900(015) 1. CONTRACTOR EARNINGS THIS ESTIMATE $ 42,904.91 2. SALES TAX @ 8.80% 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $ 42,904.91 4. EARNINGS PREVIOUSLY PAID CONTRACTOR 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE 6. SUBTOTAL -CONTRACTOR PAYMENTS 7. RETAINAGE ON PREVIOUS EARNINGS 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE 9. SUBTOTAL-RETAINAGE 10. SALES TAX PREVIOUSLY PAID 11. SALES TAX DUE THIS ESTIMATE 12. SUBTOTAL - SALES TAX $ 200,534.41 $ 40,759.66 $ 10,554.44 $ 2,145.25 $ 241,294.07 $ 12,699.69 * (9501oxLINEI ) ** (RETAINAGE.- 5%) GRAND TOTAL: $ 253,993.76 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11): SCHEDULE 'A' ACCOUNT 317/012188/016.5950.0030.67/25451/5460 SCHEDULE B ACCOUNT 301./000000/020.5940.0073.62.000004 RETAINED AMOUNT (Line 8): SCHEDULE 'A' ACCOUNT 317/012188/016.5950.0030.67/25451/5460 SCHEDULE B ACCOUNT 301./000000/020.5940.0073.62.000004 TOTAL THIS ESTIMATE: CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION 1, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OB LIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED: v Leslie . Lahndt, P.E. $ 6,740.16 $ 34,019.50 $ 354.75 $ 1,790.50 $ 42,904.91 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTFnnc Mwminpo 5 - 23 FINAL 071OWM2 1.7 �. City of Renton - Planning/Building/Public Works Department SR 900 - South 2nd Street Traffic Signal Safety CAG 02-002 Federal Aid Project No. STPH-0900(015) SCHEDULE A PAY ESTIMATE 3 FINAL Week ITEM NO. APPROX. QUANTITY UNITS Description UNIT PRICE AMOUNT 1/13/03-1117103 2/10/03-2/14/03 Previous Previous Amount This Quantity This Amount Total Quantity Total Amount % Quantity Complete Al 1 LS Mobilization $ 14,040.00 $ 14,040.00 1.00 $ 14,040.00 0.00 $ 1.00 $ 14,040.00 100.00% A2 1 LS Contractor Supplied Surveying $ 1,000.00 $ 1,000.00 0.10 0.90 $ 900.00 0.10 $ 100.00 1.00 $ 1,000.00 100.00% A3 1 LS Traffic Control $ 10,000.00 $ 10,000.00 1.00 $ 16,000.00 6.o0 $ - 1.00 $ 10,000.00 100.00% A4 1 LS Traffic Signal System S. 2nd At Logan $ 63,663.00 $ 63,663.00 0.05 0.95 $ 60,479.85 0.05 $ 3,183.15 1.00 $ 63,663.00 100.00% A5 1 LS Traffic Signal System S. 2nd At Williams $ 59,629.00 $ 59,629.00 1.00 $ 59,629.00 0.00 $ _ 1.00 $ 59,629.00 100.00% A6 1 LS Traffic Signal System S. 2nd At Wells $ 58,578.00 $ 58,578.00 1.00 $ 58,578.00 0.00 $ 1.00 $ 58,578.00 100.00% A7 1 LS Flnish and Cleanup $ 2,000.00 $ 2,000.00 1.00 0.00 $ - 1.00 $ 2,600.00 1.00 $ 2,000.00 100.00% A8 1 FA CO#3 Force Account, Remove Concrete Building Foundation $ 1,811.76 $ 1,811.76 1.00 0.00 $ 1.00 $ 1,811.76 1.00 $ 1,811.76 SE Comer S 2nd & Williams 100.00% 0.00 $ 0.00 $ - 0.00 $ 0.00 $ - 0.00 $ - 0.00 Is $ - TOTAL - SCHEDULE A: $ 210,721 76 $ 203,626.85 $ 7,094.91 210,721.76 1 100.00% Note: Corrected Item B1, CO# 1 from $7462 to $7642 add $180.00 uvrl GfJV LC U - nt:1UG4L1U11 UI 1.Un Uvner ac c u1 ment tow rarKmg taarage ITEM NO. APPROX. QUANTITY UNITS Description p UNIT PRICE AMOUNT 1/13103-1/17103 2110/03-2/14/03 Previous Quantity Previous Amount This Quantity This Amount Total Quantity Total Amount o� Complete 61 1 LS South 2nd And Logan Extend Wiring and Conduit Change Order No. 1 $ 7,642.00 $ 7,642.00 1.00 $ 7,462.00 $ 180.00 1.00 $ 7,642.00 100.00% 62 1 LS South 2nd and Burnett Avenue Rewire &Relocate Controller Change Order No. 2 $ 35,630.00 $ 35,630.00 1.00 0.00 $ - 1.00 $ 35,630.00 1.00 $ 35,630.00 100.00% 0.00 $ - 0.00 $ 0.00 $ 0.00 $ 0.ro $ 0.00 $ 0.00 $ - o ua $ 0.00 $ - TOTAL-SCHEDULEBI 1 $ 43 272.00 Is 7,462.001 $ 35,810.001 is 43,272.00 100.00% TOTAL SCHEDULE A & B $ 253,993.76 $ 211,088.85 $ 42,904.91 $ 253,993.76 Payest3.xls Page 1 2/14/2003, 7:15 AM SUMMARY OF CHANGE ORDERS Project: SR-900 South 2nd Street Traffic Signal Safety CAG-02-002 Contract Amount $ 208,910.00 H:\trans\design\iarmsironq\Sunset/CO\COiog C.O. No. I Description Value Total Change Item - Bi S. 2nd & Logan, Extend Wiring & Cabinet $7,642.00 $ 216,552.00 Item - B2 S. 2nd & Burnett Ave. S. Relocate Controller & $35,630.00 $252,182:00 E23 Contactor Cabinet & Rewire Intersection Item -A8 Force Account, Remove Building Foundation SE Corner $1,811.76 $253,993.76 SE Corner S 2nd and Williams $253,993.76 $253,993.76 Total Change Orders $45,083.76 S 2nd Traffic Signal Safety CAG-02-002 Cost Summary Consultant PSEMC State Advert. WDF I Contractor Const. Eng Testing Print ROW $ 38,037.54 $1,349.23 $ 35.46 $ 201.60 $ 21.00 $ 253,993.76 $ 687.43 $ 522.05 $ 610.76 $ 265.26 $ 688.69 $ 296.03 $ 591.10 $ 63.08 295.11 $ 375.65 $ 38.94 $ 44.16 570.73 $ 33.69 $ 80.95 378.97 $ 509.88 134.85 $ 710.93 43.06 $ 420.96 $ 35.26 $ 38,037.54 $ 2,413.57 $ 404.12 $ 201.60 $ 21.00 $ 253,993.76 $ 3,080.67 $ 522.05 $ 673.84 $ 1,687.98 Cost Breakdown $ 301,036.13 Parking Garage Schedule B $ (43,272.00) Total Transportation $ 257,764.13 Cost Construction Cost breakdown: Contarct Amount; $208,910.00 Shedule A (Transportation) $210,721.76 Schedule B(Parking Garage $ 43,272.00 Total contract Amount $253,993.76 (Increase of $1,811.76 over contract amount) $301,036.13 CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Planning /Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division February 24, 2003 Agenda Status Staff Contact...... Joe Armstrong, x 7303 Consent .............. X Public Hearing.. Subject: CAG — 02-050 Correspondence.. SR-900 — NE Sunset Blvd/Anacortes Avenue NE Ordinance ............. Intersection Improvement Project Resolution............ Totem Electric of Tacoma, Inc. Old Business........ New Business....... Exhibits: Study Sessions...... Notice of Completion Information......... Final Pay Estimate No. 5 Six -Year TIP Cost Summary and Change Order Summary Recommended Action: Council Concur Approvals: Legal Dept......... Finance Dept..... Other ............... Fiscal Impact: Expenditure Required... $25,573.71 Transfer/Amendment....... Includes Retainage Amount Budgeted....... $394,945 Revenue Generated......... $200,000 Total Project Budget $393,540 City Share Total Project.. $194,945 SUMMARY OF ACTION: The project started July 8, 2002 and was substantially completed by November 5, 2002. The new signalized intersection was fully operational and physically completed January 10, 2003 with completion of landscaping. The final contract amount is $293,662.54, an increase of $45,565.56 over the contract amount of $248,097.28. The increase was due to change order work ($26,275.38) and increased quantities ($19,290.18). The project was within the overall budget. STAFF RECOMMENDATION: The Transportation Division Staff recommends Council accept completion of the project and final payment in the amount of $24,295.02. Staff further recommends Council authorize payment of the retainage in the amount of $14,683.14 after sixty (60) days, subject to the required authorization. H:Shared/Trans/admin/agenda2003/Sunset_Anacortes Final Pay Estimate srArE o� State of Washington 04 g Department of Revenue Y a x Audit Procedures & Administration PO Box 47474 Olympia, Washington 98504-7474 Reg.No.: TOTEMET315BS Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT .......................................................................................................................... From: I?EPARTMENT CJSE;';ONL _...... City of Renton Assigned To 1055 South Grady Way Renton, WA 98055 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract SR 900 NE Sunset Blvd./Anacortes Avenue NE Intersection Improvement Project CAG 02-050, FEDERAL AID No. P-SPTH-TA96(161)/TA-0359 Contractor's Name Totem Electric of Tacoma, Inc. Telephone No. (253) 838-9803 Contractor's Address 2332 South Jefferson P.O. Box 1093 Tacoma, WA. 98402 Date Work Commenced Date Work Completed Date Work Accepted July 8, 2002 January 10, 2003 February 24, 2003 Surety or Bonding Co. Travelers Casualty and Surety Company of America Agent's Address Hentschell & Associates, Inc One Pacific Building 621 Pacific Avenue, Suite 400 Tacoma, WA 98402 Contract Amount: $248,097.28 Additions or Reductions: $45,565.26 Sales Tax: 0 Total $293,662.54 M Phone No: Amount Disbursed: $278,979.40 Amount Retained: $14,683.14 Total: $293,662.54 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 310020 (12-92) H:\Division.s\TRANSPOR.TAT\DES I GN.ENGV ARMSTRO\SUNSE7)Sunset-Amcories\NOTCMPLT.DOC TO: FINANCE DIRECTOR FROM: TRANSPORTATION SYSTEMS DIRECTOR CONTRACTOR: Totem Electric of Tacoma, Inc CONTRACT NO.: CAG 02-050 ESTIMATE NO. 5 & Final PROJECT: SR-900 SUNSET/ANACORTES SIGNAL IMPROVEMENTS 1. CONTRACTOR EARNINGS THIS ESTIMATE $ 25,573.71 2. SALES TAX 0 8.80% N/A 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $25,573.71 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $254,684.38 5. EARNINGS DUE CONTRACTOR THIS ESTIMATE (95%x LINE 1) $24,295.02 6. SUBTOTAL - CONTRACTOR PAYMENTS $278,979.40 7. RETAINAGE ON PREVIOUS EARNINGS $13,404.45 8. RETAINAGE ON EARNINGS THIS ESTIMATE (RETAINAGE: 5%) $1,278.69 9. SUBTOTAL- RETAINAGE $14,683.14 10. SALES TAX PREVIOUSLY PAID N/A 11. SALES TAX DUE THIS ESTIMATE N/A 12. SUBTOTAL - SALES TAX $0.00 GRAND TOTAL: $293,662.54 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 & 11): Schedule A - ACCOUNT # 317.012133.016.5950.0030.67.000000 25375/546C $24,295.02 #5 & Final $24,295.02 RETAINED AMOUNT (Line 8): Schedule A - ACCOUNT # 317.012133.016.5950.0030.67.000000 25375/546C $1,278.69 #5 & Final $1,278.69 $25,573.71 CHARTER 116, LAWS OF 1965, CITY OF RENTON CERTIFICATION I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED: Leslie L. Lahndt. P.E. Printed On: 2/14/2003 City of Renton Public Works Department Page 1 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2001 - 2008 SIX-YPAR TIP Sunset Blvd NE / Anacortes Ave NE Intersection Improvement Functional Classification: Principal Arterial Prof. Length: 0.10 miles RANK: 20 CONTACT: Fund: 317 Proj: 12133 Mark Longridge 425-430-7243 DESCRIPTION: Construct a traffic signal at intersection of Sunset By NE and Anacortes Av NE and realign the south approach in line with the north approach. JUSTIFICATION: Safety and operational characteristics can be improved by eliminating the intersection offset and constructing a traffic signal. STATUS: Project awarded a $200,000 Federal Safety Program grant. Right-of-way acquired. Project to be constructed in 2002. CHANGES: une 1394,945 Design complete. nune : Project Totals Programmed Pre-2003 Six Year Program ITEM Programmed Spent Pre-2002 2002 Total 2003 2004 2005 2006 2007 2008 X E S S: Project Development Precon En /Admin 44,502 32,260 12,242 R-O-W includes Admin 21,843 21,593 250 Construction Contract Fee 291,000 263,100 27,900 27,900 Construction En /Admin 37,600 33,840 3,760 3,760 Other TOTALS S 394,945 53,853 309,432 31,660 31,660 SOURCE OF FUNUS-.- 1/2 Cent Gas Tax Business License Fee 82,640 43,853 38,787 Vehicle License Fee Grants In -Hand 200,000 185,000 15,000 15,000 " Mitigation In -Hand 112,305 10,000 85,645 16,660 16,660 L.I. D.'s Formed Other In -Hand Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined TOTALSOURCE51394,94 53,8531 309,4321 31,660 1 31,660 .uvw Pi.a � 01i0GRW7 ��7 rM 5 - 20 FINAL SR-900 SUNSET/ANACORTES SIGNAL IMPROVEMENTS PAY ESTIMATE 5 & Final 9/13/02 to12/6/02 Previous Periods Current Period Total to date Rem No. Description Unit Approx. Quantity Unit Price Total Cost Quanitity Amount Quanitity Amount Quanitity Amount 1 Mobilization LS 1 17,500.00 $ 17,500.00 1.00 $ 17,500.00 $ 1.00 $ 17,500.00 2 Contract;TTuFpiTed Surveying LS 1 5,000.00 $ 5,000.00 1.00 $ 5,000.00 $ 1.00 $ 5,000.00 3 Clearing and Grubbing AC 1 2,800.00 $ 2,800.00 1.00 $ 2,800.00 $ 1.00 $ 2,800.00 4 Removal of Curb and Gutter LF 123 5.50 $ 676.50 145.00 $ 797.50 $ 145.00 $ 797.60 5 Removal of Sidewalk SY 78 12.00 $ 936.00 70.10 $ 841.201 $ 70.10 $ 841.20 6 Removal of Asphalt Concrete Pavement SY 176 15.36 $ 2,703.36 392.30 $ 6,025.73 $ 392.30 $ 6,025.73 7 Sawcutting LF 256 2.25 $ 576.00 1650.00 $ 3,712.50 336.00 $ 766.00 1986.00 $ 4,468.60 a Relocate Private Improvements LS 1 6,950.00 $ 6,950.00 1.00 $ 6,950.00 $ 1.00 $ 6,950.00 9 Removal of Structure and Obstructions LS 1 11500.00 $ 1,600.00 1.00 $ 1,500.00 $ 1.00 $ 1,500.00 10 Temporary Driveway LS 1 500.00 $ 500.00 0.90 $ 450.00 0.10 $ 50.00 1.00 $ 500.00 11 Project Signs LS 1 571.00 $ 571.00 1.00 $ 571.00 $ 1.00 $ 571.00 12 Roadway Excavation Including Haul CY 214 21.50 $ 4,601.00 $ $ $ - 13 Unsuitable Foundation Excavation Including Haul CY 20 23.45 $ 469.00 372.00 $ 8,723.40 $ 372.00 $ 8,723.40 14 Gravel Borrow Including Haul TN 266 20.39 $ 5,423.74 166.94 $ 3,403.91 $ 166.94 $ 3,403.91 15 Crushed Surfacing Top Course TN 240 21.00 $ 5,040.00 489.00 $ 10,269.00 $ 489.00 $ 10,269.00 16 Planing Bituminous Pavement SY 1,120 4.75 $ 5,320.00 1081.28 $ 5,136.08 $ 1081.28 $ 5,136.08 17 Rock for Rock Wall TN 13 60.00 $ 780.00 13.00 $ 780.00 $ 13.00 $ 780.00 18 Structure Excavation Class B CY 13 60.00 $ 780.00 13.00 $ 780.00 $ 13.00 $ 780.00 19 Backfill for Rock Wall TN 8 15.00 $ 120.00 8.00 $ 120.00 $ 8.00 $ 120.00 20 Asphalt Concrete Pavement Class B Including Haul TN 215 55.00 $ 11,825.00 236.401 $ 12,947.00 $ 235.401 $ 12,947.00 21 Asphalt Concrete Pavement Class E Including Haul TN 195 55.00 $ 10.725.00 266.521 $ 14,658.60 $ 266.521 $ 14,658.60 22 Cement Concrete Curb and Gutter LF 453 18.00 $ 81154.00 472.90 $ 8,512.20 $ 472.90 $ 8.612.20 23 Cement Concrete Sidewalk SY 288 28.10 $ 8.092.80 305.81 $ 8,593.33 $ 305.81 $ 8,593.33 24 Cement Concrete Approach, 3-Day SY 10 55.00 $ 550.00 16.80 $ 924.00 $ 16.80 $ 924.00 25 Extruded Curb LF 100 5.25 $ 525.00 $ 99.00 $ 519.75 99.00 $ 519.75 26 Bark or Wood Chip Mulch CY 40 25.00 $ 1,000.00 $ 20.00 $ 500.00 20.00 $ 500.00 27 Topsoil Type A CY 180 25.00 $ 4,600.00 16.00 $ 376.00 100.00 $ 2,500.00 115.00 $ 2,875.00 28 Temporary Water Pollution/Erosion Control LS 1 650.00 $ 550.00 1.00 $ 550.00 $ 1.00 $ 550.00 29 Spill Prevention Plan LS 1 300.00 $ 300.00 1.00 $ 300.00 $ 1.00 $ 300.00 30 Construction Geotextile for Temporary Silt Fence LF 165 2.00 $ 330.00 $ $ $ - 31 Sod Installation SY 7 50.00 $ 350.00 $ $ $ - 32 PSIPE Otto Lu ken English Laurel (Otto Lu ken) #2 Co EA 77 30.50 $ 2,348.50 $ 77.00 $ 2,348.50 77.00 $ 2,348.50 33 PSIPE Viburnum Davidii David's Viburnum) #2 Cont. EA 13 27.00 $ 351.00 $ 13.00 $ 351.00 13.00 $ 351.00 34 PSIPE Viburnum Tinus'Spring Bouquet" (Laurustinus) EA 17 36.00 S 595.00H84.. - 17.00 $ 595.00 17.00 $ 695.00 35 PSIPE Rhododendron 'Pink Walloper #5 Cont. EA 12 62.00 $ 744.00 12.00 $ 744.00 12.00 $ 744.00 36 Traffic Signal and Illumination System Complete LS 1 108,945.00 $ 108,945.00 108,945.00 $ 1.00 $ 108,946.00 37 Thermoplastic Crosswalk Stripe SF 440 1.85 $ 814.00 828.80 $ 448.00 $ 828.80 38 Thermoplastic Stop Bar LF 106 3.68 $ 390.08 390.08 $ 106.00 $ 390.08 39 Thermoplastic Traffic Arrow EA 4 79.00 $ 316.00 316.00 $ 4.00 $ 316.00 40 Raised Pavement Marker Type 1 EA 573 2.10 $ 1,203.30 1,369.20 $ 652.00 $ 1,369.20 41 Raised Pavement Marker Type 2 EA 76 4.75 $ 361.00 399.00 $ 84.00 $ 399.00 42 Traffic Control LS 1 14,660.00 $ 14,660.00 1.00 $ 14,660.00 $ 1.00 $ 14,660.00 43 Permanent Signing LS 1 2,150.00 $ 2,150.00 1.00 $ 2,150.00 $ 1.00 $ 2,160.00 44 Resolution of UtilityConflicts FA 1 500.00 $ 500.00 $ 5.97 $ 2,985.74 5.97 $ 2,986.74 45 Utility PotholingFA 1 500.00 $ 500.00 1.90 $ 948.64 $ 1.90 $ 948.64 46 Trimming& CleanupLS 1 1,200.00 $ 1,200.00 $ 1.00 $ 1,200.00 1.00 $ 1,200.00 48 Adjust Catch Basin or Manhole Frame and Cover EA 8 450.00 $ 3,600.00 4.00 $ 1,800.00 $ 4.00 $ 1,800.00 48 Minor Change EST 1 1.00 $ 1.00 $ $ $ 49 Adjust Valve Box EA 1 270.00 $ 270.00 3.00 $ 810.00 $ 3.00 $ 810.00 50 C.O.#1 Sign Relocation Additional Work LS 1 51 C.O.#2 McDonald DrivewayRework LS 1 52 C.O.#3 Add CB McDonald Parking Lot LS 1 53 C.O.#4 Steil pipe Handrail for Sidewalk LS 1 54 C.O.#5 Adjustment of Bid Prices LS 1 2,871.06 $ 2,871.06 7,115.97 $ 7,115.97 3,264.63 $ 3,264.63 3,718.00 $ 3,718.00 9,305.72 $ 9,305.72 1.00 1.00 1.00 $ 2,871.06 $ 7,115.97 $ 3,264.63 1.00 1.00 $ $ $ $ 3,718 00 $ 9,305.72 1.00 1.00 1.00 1.00 1.00 $ 2,871.06 $ 7,115.97 $ 3,264.63 $ 3,718.00 $ 9,305.72 $ $ $ $ TOTAL: $ 274,372.66 $ 268,088.83 $ 25,573.71 $ 293,662.64 Totem Electric Contract: Scope Contract # Sunset Anacortes Construction CAG 02-050 Description Total To Date % of Contract Remaining Original Contract Amount $ 248,097.28 Sunset Anacortes Construction Change Order #1 2871.06 Sign Relocation additional work Change Order #2 $ 7,115.97 McDonalds Driveway Rework Change Order #3 $ 3,264.63 Add CB & Storm Drain McDonalds Parking Lot Change Order #4 $ 3,718.00 Steel Pipe Handrail Change Order #5 $ 9,305.72 Adjustment of Bid Prices TOTAL $ 274,372.66 $293,662.87 107% $ (19,290.21) Billing Ledger: TransDate Desk Date Invoice Date Invoice Description Amount Amount to Date % Comp. Acct/WO Pay Estimate 1 $ 52,711.98 $ 52,711.98 19.2% Pay Estimate 2 $ 68,200.01 $ 120,911.99 44.1 % Pay Estimate 3 $ 60,348.62 $ 181,260.61 66.1 % Pay Estimate 4 $ 86,828.55 $ 268,089.16 97.7% Pay Estimate 5 $ 25,573.71 $ 293,662.87 107.0% REMAINING BUDGET: Budget current est diff spent so far Design $ 44,502.00 $ 42,476.13 $ 2,025.87 $ 42,476.13 ROW $ 21,843.00 $ 27,789.54 $ (5,946.54) $ 27,789.54 Construction $ 291,000.00 $ 293,662.54 $ (2,662.54) $293,662.54 Construction Management $ 37,600.00 $ 29,611.83 $ 7,988.17 $ 29 611.83 total $ 394,945.00 $ 393,540.04 $ 1,404.96 $393,540.04 SUMMARY OF CHANGE ORDERS Project: SR-900 Sunset/ Anacortes Signal Improvements CAG 02-050 Contract Amount $ 248,097.28 H:\trans\desian\iarmstrono\Su nset/CO\colon C.O. No. Description Value Total Change 1 Item - 50 Sign Relocation Additional Work $2,871.06 $ 250,968.34 2 Item - 51 McDonalds DrivewayRework $7,115.97 $258,084.31 3 Item - 52 Add CB McDonald Parkin Lot $3,264.63 $261,348.94 4 Item - 53 Steel Pipe Hanrail for Sidewalk $3,718.00 $265,066.94 Item - 54 Adjustment of Bid Prices $9,305.72 $274,372.66 15 Total Change Orders $26,275.38 CITY OF RENTON COUNCIL AGENDA BILL Al N: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems February 24, 2003 Agenda Status Staff Contact...... Bob Cavanaugh, x7222 Consent .............. X Public Hearing.. Subject: Correspondence.. Traffic Signal Priority System Project Ordinance ............. Supplemental Agreement to IBI Group's Contract Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Supplemental Agreement Information......... Recommended Action: Council Concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $228,619.02 Transfer/Amendment....... Increased Amount....... $34,969.05 Revenue Generated......... N/A Total Project Budget $1,219,104 City Share Total Project.. $491,400 SUMMARY OF ACTION: The City of Renton previously contracted the IBI Group for a sum of $193,650 for professional services on the Transit Signal Priority (TPS) System through December 31, 2002. Unforeseen design details and system selection complications have caused increases in the cost of the scoped consultant services and the time necessary for contract completion. Due to the fact that there is no increase in the actual scope of work, the IBI Group has agreed to perform the additional work for the sum of only their direct labor and overhead costs without charging their normal allowed fee. The estimated increase is $34,969.05, making the new contract amount $228,619.02. Funds are available within the overall budget for this project. The contract duration is extended to December 31, 2003. STAFF RECOMMENDATION: Transportation staff recommends the Council approve the supplemental contract with the IBI Group in the amount of $34,969.05 and extend the agreement through December 31, 2003. Shared:Trans/admin/agendabill_2003/IBI Supplemental CITY OF RENTON PLANNINGBUILDING/PUBLIC WORKS MEMORANDUM DATE: February 4, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: Jesse Tanner, Mayor FROM: Gregg Zimmerma�Aginistrator Planning/Building/Public Works STAFF CONTACT: Bob Cavanaugh, x7222 SUBJECT: IBI Group, Inc. Supplemental Contract Agreement for Professional Consulting Services for the Transit Signal Priority System Project, CAG #01-098 ISSUE: A Supplemental Contract Agreement to an existing Agreement for professional consulting services relating to equipment evaluation, architectural design, electronic and communication systems design, and construction of a new traffic control center with transit signal priority capability. RECOMMENDATION: Staff recommends approval of the Supplemental Contract Agreement with IBI Group, Inc. for professional consulting services related to completion of the Transit Signal Priority System Project. BACKGROUND: The City of Renton needs a new intelligent transportation management system to better manage the growing levels of traffic congestion in the City of Renton. One transportation management strategy is to encourage transit use. King County is now implementing a Transit Signal Priority Demonstration Program. Transit Signal Priority is a traffic signal management technique used to improve transit travel time and schedule reliability. King County wants to include the City of Renton in the program and has pledged $270,000 for specific transit priority equipment in support of the City of Renton program. Recognizing this opportunity for advanced traffic management, City staff leveraged the King County commitment and other funds to qualify for a $383,600 TIB grant for the Transit Signal Priority System Project. The project will be an integral part of the City of Renton's Transit Improvement Program. The new intelligent transportation system will enable staff to reduce congestion by controlling the traffic signal system more efficiently. The scope of the project includes design, purchase, and installation of intelligent transportation system hardware and software, including a new central traffic computer, traffic signal controller upgrades, automated transit vehicle identification systems, and enhanced communication and traffic signal coordination systems. The Transportation Systems Division does not have adequately trained staff to provide the necessary architectural services or to evaluate the highly specialized electronic and communications systems involved in this project. Therefore, we must retain consultants who are up-to-date in the various technologies involved and qualified for architectural design. Staff is currently using the IBI Group, Inc. for professional services. IBI Group, Inc. Supplemental Contract Agreement February 4, 2003 Page 2 The City of Renton previously contracted the IBI Group for a sum of $193,650 for professional services through December 31, 2002. Unforeseen design details and system selection complications have caused increases in the cost of consultant services and the time necessary for contract completion. The IBI Group has agreed to perform the additional work for only their direct labor and overhead costs without charging their normally allowed fee. The estimated increase is $34,969.05, making the new contract amount $228,619.02. The contract duration is extended to December 31, 2003. Note that the consultant provides design, procurement, and construction management services within this contract. The City's portion of this project is expected to be complete by December 31, 2003. A schedule for completion of the tasks is included in this issue paper. TASK 1, FINALIZE CONCEPT PLAN This portion of the project is completed and was $9,273 under budget. TASK 2, DESIGN OF THE TRAFFIC MANAGEMENT CENTER (TMC) The additional cost of the services is $8,097. The remaining budget is allocated to mechanical, electrical and structural subcontractors for construction support. The increased cost and time required is caused by: • Additional and repeated coordination required because of the involvement of multiple City departments in the TMC design. • City rejected the first set of construction bids and re -advertised the project, which delayed the start of IBI's construction support activities. • Construction administration is the responsibility of the City but the technical nature of the project requires extensive interaction with the consultant. TASK 3: PROCUREMENT OF CENTRAL TRANSPORTATION MAMAGEMENT SYSTEM The additional cost of services is estimated at $20,587. The increased cost and time required is caused by: • Vendor interviews were conducted in June 2002 with selection anticipated in July 2002. • Additional analysis of vendor proposals was requested and was provided by consultant. • City's selection of vendor was delayed until December, 2002 due to issues that arose during negotiations with the vendors. This in turn caused a delay in the start of IBI's implementation support services. This was not a low bid process, but rather a negotiated bid process. Our intent was to secure the best overall value for the City of Renton. We received five responses to the RFP. We based the price comparisons on a present value analysis assuming 100 controllers and a 15-year life. We eliminated two of the five vendors because they were very expensive in relation to the other candidates and because they involved custom software, involving risks which we did not want to endure. This left Naztec, Eagle, and Econolite. We investigated Naztec, the lowest bidder, more closely, but Naztec did not meet the requirement for transit signal priority software and therefore was eliminated. Econolite was considerably more expensive than Eagle. However, King County favored Econolite, so we negotiated with them to see if we could get enough concessions to justify their selection. However, the negotiations were only marginally successful, and Econolite remained a much more expensive alternative than Eagle. However, Eagle was having problems getting the ACTRA central software to run reliably in the City of Seattle installation. We closely monitored the situation at the City of Seattle, waiting for a report that the software was working adequately. In the meantime, Eagle introduced a desireable new signal controller which they offered as a substitute. Eagle then merged with Gardner Systems, the author of the ICONS central system offered by Econolite, to form Siemens ITS, a financially stable corporate entity with the talent and resources to best meet our needs. Eagle also offered to supply ICONS at no additional cost if ACTRA failed to IBI Group, Inc. Supplemental Contract Agreement February 4, 2003 Page 3 satisfy us. We learned in December that the ACTRA software was stabilized. Therefore, we judged Eagle to be the best value for the City at this time. This process took far longer than we anticipated. TASK 4: DESIGN OF VIDEO MONITORING, AND TASK 5: DESIGN ASSISTANCE FOR WSDOT COMMUNICATION LINK The cost of these additional services are $2,950. The increased cost and time required is caused by: • Difficulties with the design of the communications path from the basement of City Hall to the fifth floor location of the TMC, because City Hall building characteristics include post -tension design. • Additional and repeated coordination required because of the involvement of multiple City departments within City Hall. • Significant redesign of the path through the building was required. • Issues relating to ownership of fiber optic cable, which IS had earlier assured us was City owned. Ownership of the fiber optic cable is contested by ATT. However, we decided to proceed as planned and resolve coordination with ATT during installation. • Interface with existing City Hall network system required additional consultant systems design. • After considerable investigation, we determined in December 2002 that procurement under State Department of Information Services contract could be beneficial. We requested proposals from contractors who are on contract with the State in January 2003. We are just now getting their proposals. We will examine them this week and decide the next steps to take. EXPENSES AND PROJECT MANAGEMENT Additional expenses directly related to the above increased costs are estimated at $3,334. This is a typical percentage allowed in such contracts. The above financial information is summarized in a spreadsheet at the end of this package. Technology project costs are difficult to estimate. Until we receive bids for all the project stages, we will not know project costs. However, in the project concept phase, IB.I produced both a "low" estimate, which is under budget, and a "high" estimate, which is over budget. The project budget is now $1,219,104. If we add this contract increase to the project cost estimates, the project's overall cost estimate ranges from $286,589 under budget to $33,910 over budget. The existing contract completion date is December 31, 2002. The new completion date is December 31, 2003. TSPSohedu|e.xla 2.0 Traffic Management Center 2.4 Construction Oversight 3.0 Transp;rtaton Management System 3.6 Procurement 3.7 Installation, Testing & Acceptance 4.0 Video, Network, and Communications Design 4.1 Procurement and installation Washington State Department of Transportation Organization and Address Supplemental Agreement IBI Group Agreement Number 615 Second Avenue, Suite 632 Seattle, WA 98104 CAG #01-098 Project Number Phone 206-521-9095 Project Title New Maximum Amount Payable Renton Transit Signal Priority (TSP) System $ 228,619.02 Description of Work Provide transportation technology planning and design services. The Local Agency of City of Renton, Washington desires to supplement the agreement entered into with IBI Group and executed on 6/22/2001 and identified as Agreement No. CAG #01-098 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change fa.scope of work If Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: 12/31 /2003 III Section V, PAYMENT, shall be amended as follows: Increase of $34 969 05 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: TOT t pro 1n iY,,,)\ Lol (ee Consultant Signature DOT Form 140-063 EF Revised 10/97 INTIMATM 111 ITU UU Approving Authority Signature CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Wastewater Utility Staff Contact...... Mike Benoit (x-7206) Subject: Earlington Sanitary Sewer Replacement Survey Consultant Contract with Penhallegon Associates Exhibits: Consultant Contract Recommended Action: Council Concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget $76,180.20 $90,000 $1,100,000 (Ph I - 2003) (approved 2003 appropriation) SUMMARY OF ACTION: For Agenda of: 24, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... X Finance Dept ...... X Other ............... Transfer/Amendment....... $0 Revenue Generated......... $0 City Share Total Project.. The Earlington area is one of the areas identified for Sanitary Sewer Main Replacement and Rehabilitation in the 2003 Capital Improvement Program (CIP). The 2003 CIP estimates a project expense of $4,400,000, anticipates that the project will begin in 2003, and will be phased annually with a completion date of 2006. K1 As a first step in the project, we are proposing to have Penhallegon Associates survey the project area. The cost of the proposed contract is $76,180.20. Approved budget authority for Sanitary Sewer Main Replacement and Rehabilitation for the year 2003 is $1,200,000, of which $1,100,000 is earmarked for Earlington. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the attached contract with Penhallegon Associates for survey work associated with the Earlington Sanitary Sewer Replacement project. \\DAEDALUS\SYS2\SHARED\Fi1e Sys\WWP - WasteWater\WWP-27-3082 Earlington Sewer Repl PH I\AGENDA BILL PACE.doc\MAB:If SURVEYING SERVICES AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 20 , by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and the consulting firm Penhallegon Associates Consulting Engineers, Inc. whose address is, 750 Sixth Street South, Kirkland, WA 98033 at which work will be available for inspection, hereinafter called the "SURVEYOR." PROJECT NAME: Earlington Sanitary Sewer Replacement / Rehabilitation WHEREAS, the City has not sufficient qualified engineering employees to provide surveying services within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional surveying firm to do the necessary field surveying work for Public Works projects and the maintenance of the City's horizontal and vertical control, and WHEREAS, the Surveyor has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional land surveyor, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to staff this Agreement. WHEREAS, the Surveyor has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: OBJECTIVES AND SCOPE OF WORK The objective of this Agreement is to provide land surveying services for the various departments which require such services during the planning, design and/or construction of City of Renton projects and for the development and maintenance of the City's maps.. The scope of work shall include all services necessary to accomplish the work and shall detail the documents to be provided as agreed to under Scopes of Work authorized during the duration of this Agreement. The Surveyor shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The work shall be verified for accuracy and completeness by the Consultant. The Surveyor will be held responsible for the accuracy and completeness of the work, even though the work has been accepted The Surveyor shall perform all work described in this Agreement and accompanying scopes of work to conform with the policies and standards set forth in Section U. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 1 FRM- 97.Ciirvrvnr rtnt/hh H DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: 1. Draft GeoSpatial Positioning Accuracy Standards for the National Spatial Data Infrastructure by the Federal Geographic Data Subcommittee, December 1996. 2. All pertinent Washington State legislation, e.g. Chapter 58 of the Revised Code of Washington (RCW). 3. All pertinent sections of the Washington State Administrative Code (WAC), e.g. Chapters 332 WAC. 4. City of Renton Survey Specifications as set forth in Section 1-11 of the City of Renton Supplemental Specifications for the 1997 Standard Specifications for Road, Bridge, and Municipal Construction, adopted May 19, 1997. ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Surveyor copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Surveyor. The Surveyor will coordinate with other available sources to obtain data or records available to those agencies. The Surveyor shall be responsible for this and any other data collection. The Surveyor shall be responsible for the verification of existing records to insure they represent the accurate and current field conditions. Should field studies be needed, the Surveyor will perform such work. The City will not be obligated to perform any such field studies. W OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Surveyor to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photographs, photographic negatives, etc. used in the Scope of Work, shall become and remain the property of the City and may be used by it without restriction; except that, any use of such documents by the City not directly related to the Scope of Work pursuant to which the documents were prepared by the Surveyor shall be without any liability whatsoever to the Surveyor. Where possible and feasible all written documents and products shall be printed on recycled paper. Final documents, and interim drafts as feasible, will be printed on both sides of the recycled paper. V TIME OF BEGINNING AND COMPLETION This basic agreement shall be in effect for twelve (12) months from the date of formal acceptance by the City. This agreement may be extended for a maximum of three (3) years, upon agreement by both parties and written authorization by the City. The Surveyor shall not begin work under the terms of this Agreement until authorized in writing by the City by an executed Scope of Work. The time for completion of work performed under this Agreement shall be specified in the Authorized Scope of Work and as authorized in writing. If this contract would expire prior to the completion date of any Scope of Work, then this contract shall be automatically extended to the termination date of the Scope of Work. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 2 FRM- 97Ciirvrvnr rint/hh Established completion time shall not be extended because of any delays attributable to the Surveyor, but may be extended by the City in the event of a delay attributable to the City or because of a delay caused by an act of God or governmental actions or other conditions beyond the control of the Surveyor. A supplemental agreement issued by the City is required to extend the established time. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for re negotiation or termination of this Agreement by the other party. VI PAYMENT The Surveyor shall be paid by the City for completed work for services rendered under this Agreement as. provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit A. Time & Materials Billing Payment for work accomplished shall be on the basis of the Surveyor's hourly billing rate per crew or man hours as appropriate plus material expenses. It is assumed that the billing rate for personnel provided covers the overhead and profit margins for the firm. No payment will be made for overhead or profit beyond the rates established in Exhibit A. 1. The billing rates should cover the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The billing rates are set forth in the attached Exhibit "A" and by this reference made a part of this Agreement. The billing rates may be updated annually by written approval of the Planning/Building/Public Works Administrator. 2. The material costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The material costs will be established for each Scope of Work which when executed will become a part of this Agreement. Billings for any material costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be no greater than 1.10 times the invoiced amount. 3. The maximum amount payable for completion of all work under this Agreement on a time and materials basis is determined by the total of Authorized Scope of Work as shown in Exhibit "A." 4. Progress payments may be claimed monthly for time and materials actually incurred to date as supported by detailed statements. Final payment of any balance due the Surveyor of the gross amount earned per Scope of Work will be made promptly upon its verification by the City after completion and acceptance by the City of the work for each Scope of Work under this Agreement. Acceptance, by the Surveyor of final payment on the Scope of Work shall constitute full and final satisfaction of all amounts due or claimed to be due, for the specific Scope of Work. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a.means of verifying the invoiced time for consultant employees and material expenses, the City may conduct employee interviews. Time for the interviews can be billed at normal billing rates. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 3 FRM- 97..Sn"evnr Tint/hh Acceptance of such final payment by the Surveyor shall constitute a release of all claims of any nature, related to the specific Scope of Work, which the Surveyor may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Surveyor prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Surveyor or to any remedies the City may pursue with respect to such claims. The Surveyor and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Surveyor receives final payment. VII CHANGES IN WORK The Surveyor shall make all such revisions and changes in the completed work for each Scope of Work as are necessary to correct mistakes and blunders appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Surveyor shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Surveyor perform work or render services in connection with a Scope of Work Assignment in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement to the Scope of Work which will set forth the nature and scope thereof. Work under a supplemental Scope of Work shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under a Scope of Work shall be resolved before the work is undertaken. IX EMPLOYMENT The Surveyor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Surveyor, to solicit or secure this contract and that he has not paid. or agreed to pay any company or person, other than a bona fide employee working solely for the Surveyor, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Surveyor, while engaged in the performance of any work or services required by the Surveyor under this Agreement, shall be considered employees of the Surveyor only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Surveyor's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Surveyor. The Surveyor_ shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the public employer of such person. If during the time period of this agreement, the Surveyor finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Surveyor will actively solicit minorities through their advertisement and interview process. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab FRtvt 47Rnr evnr dnt/hh X NONDISCRIMINATION The Surveyor agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation; selection for training; rendition of services. The Surveyor understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Surveyor shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Surveyor, subject to the City's obligation to pay Surveyor in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Surveyor, or any of its supervisory personnel assigned to the project, the surviving members of the Surveyor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to re -negotiations of this Agreement between surviving members of the Surveyor and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Surveyor, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the part of the Surveyor, a final payment shall be made to the Surveyor for actual time and material expenses for the work complete at the time of termination of the Agreement. hi addition, the Surveyor shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Surveyor of the Notice to Terminate, except for work which may be required to complete checking of finalized work and record surveys as required by Washington State law. If the accumulated payment made to the Surveyor prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Surveyor shall immediately reimburse the City for any excess paid. D. In the event the services of the Surveyor are terminated by the City for fault on the part of the Surveyor, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Surveyor in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Surveyor prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Surveyor. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab S FRM• 97Girvevnr dnt/hh F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Surveyor for any breach of this Agreement by the Surveyor, or for failure of the Surveyor to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Surveyor. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Surveyor and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Surveyor shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Surveyor agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Surveyor's negligent acts, errors, or omissions under this Agreement provided that nothing herein shall require the Surveyor to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Surveyor's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Surveyor's negligence or the negligence of the Surveyor's agents or employees except as limited below. The Surveyor shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord. The City of Renton shall be named as an "additional insured" on all contracts/projects. Surveyor shall furnish copies of the declarations pages of relevant insurance policies to the City prior to execution of any Scope of Work. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. All coverages provided by the Surveyor shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Surveyor shall keep all required coverages in full force and effect during the life of any Scope of Work, and a minimum of thirty days' notice shall be given to the City prior to the cancellation of any policy. The Surveyors's relation to the City shall be at all times as an independent contractor. - XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Surveyor shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 6 FRM• Q7Rnrvevnr rint/hh XV ENDORSEMENT OF PLANS The Surveyor shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Later Scope of Work s will be in writing and executed and will become part of this agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVIII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Surveyor does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Surveyor, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. 141610630aI1:,-a19 Signature type or print name Title Date CITY OF RENTON Jesse Tanner, Mayor ATTEST: Bonnie I. Walton, City Clerk Date w:\wwp-27-3082 earlington sewer repl ph i\survey contract.doc\ mab 7 FRM- 97Citr fwnr rint/hh lenhallegon Associates Consulting Engineers, Inc. Engineering Planning Surveying January 31, 2003 Michael A. Benoit City of Renton 1055 South Grady Way Renton, WA 98055 Re: Request for Survey Services for the Earlington Sewer Replacement Project. Dear Michael: P03-759/205 Penhallegon Associates Consulting Engineers, Inc. (PACE) is pleased to present this estimate to provide Surveying Services for the Earlington Sewer Replacement project based on your letter to Don Fordney dated January 22, 2003. Penhallegon Associates Consulting Engineers, Inc., hereinafter referred to as the "Surveyor", agrees to provide professional services in connection with the Project described herein to the City of Renton hereinafter referred to as the "Client". Article I. Scope of Services — Topographic Survey Purpose: The preparation of a base map for future design. Area of Coverage: Approximately 15,200 linear feet in length in the Earlington Area of Renton. Approximately 12,000 feet within street right-of-ways and approximately 3,200 feet along existing sewer lines outside of street right-of-ways. Description: ■ All surveying will be tied to City of Renton NAD 83/91 horizontal control points and NAVD 88 vertical control points. All survey work shall be conducted in accordance with the City of Renton requirements. - ■ An electronic design locate will be ordered. ■ Establish right-of-way, centerlines and boundaries. ■ Set additional Bench Marks at beginning and end of streets, if needed. Maximum distance between bench marks to be 1000 feet in distance or 100 feet in elevation. ■ Show spot elevations on hard surfaces on a separate layer. Federal Way Seattle Kirkland 253.568.6500 1601 Second Avenue, Suite 1000 • Seattle WA 98101-3511 425.827.2014 P. 206.441.1855 • F.206.448.7167 Portland 888.723.7853 Michael A. Benoit City of Renton Earlington Sewer Replacement P03-759 January 31, 2003 Page 2 ■ Show all data and 10 feet beyond right-of-way lines. ■ Show contour lines at 2-foot intervals. ■ Show all known utilities, note size, type, invert elevations and direction of flow. ■ Show all prominent landmarks. ■ Show front edge of houses, house numbers, property lines and right-of-way lines. ■ Show ground elevations to nearest tenth of a foot at two main house corners with note to the existence of a basement and approximate measure up to main floor. ■ One print for each street for review purposes. City will prepare plan and profile sheets. ■ Project shall be prepared in AutoCAD version 2000 at a scale of F=20'. ■ Two sets of prints will be provided for review, corrections will be made and two sets provided for final review. ■ Final Product: Disk or CD Task A. Supervision, research and centerline control survey Objective: Establish centerline of the streets, set benchmarks and provide project coordination. Approach: Recover monuments or set PK nail and aluminum washer or equal at street intersections. Recover plat and subdivision monuments together with other available survey control points to establish street intersections for plotting right-of- ways. Run vertical control and elevate control points for topographic survey work. Run a level loop through the horizontal control, and set at least one benchmark at each street intersection and/or as called for in description of the work. Task B. Calculations Objective: Establish coordinates and elevations for control points and fix street intersections and right-of-way lines. Approach: Compute traverse closures and coordinates on recovered points. Task C Field Topographic Survey Objective: Acquire topographic features for final map compilation. Approach: Radial topography. Data collect surface utilities and all other topography within streets and along existing sewers outside right-of-way as shown on attached map. Prepare sketches and acquire measure downs to inverts of existing utility structures. Task D. Mapping Objective: Preparation of Final Mapping. Approach: AutoCAD drafting in Release 2000. Check all data for correctness, plot located and calculated data on base map. Michael A. Benoit City of Renton Earlington Sewer Replacement Product: Disk only. Project Assumptions P03-759 January 31, 2003 Page 3 The following conditions clarify the assumptions and limitations of our scope of services: • Cutting of brush and small trees will be permitted if necessary to perform the field survey. • For the purpose of this estimate we have assumed the mapping will be limited to the exterior of the buildings. Project Exclusions The following conditions clarify the exclusions from our scope of services: • Entering manholes or other structures to obtain invert elevations or other dimensions. • Locating features in or mapping the insides of the buildings. • Excavating or potholing to locate buried utilities. Article II. Basic Services Fee Basic Services compensation for Tasks A, B & C will be on an hourly basis not to exceed $69,861.00 plus reimbursable expenses of $6,319.20 for a total of $76,180.20. The hourly rate charges shall be billed using the hourly rates in effect at the time the services are provided. The breakdown for the above fees is shown on attachment A. Article III. Schedule To be negotiated. Significant changes in the schedule following negotiations may be cause for request for additional compensation. Article IV. Terms A. This letter shall serve as a contract unless it is included in another written agreement. B. The Owner shall make payment for services monthly. The payments shall be in proportion to the progress of the Surveyor's work. C. The Owner shall make no deduction from the Surveyor's compensation on account of penalties, liquidated damages or other sums withheld from the Contractor(s) through no fault of the Surveyor. Michael A. Benoit P03-759 City of Renton January 31, 2003 Earlington Sewer Replacement Page 4 B. The Surveyor shall submit requests for payment monthly on forms provided and in a manner prescribed by the Owner. Article V. Compensation for Additional Services and Reimbursable All additional services shall be authorized in writing prior to performance of the work. A. Surveyor shall submit monthly requests for payment authorized additional services and reimbursable expenses. B. When requesting payment for additional services or reimbursable expenses, the Surveyor shall submit an itemized billing showing unit cost and quantity of each item billed, and referencing the specific authorizing document. C. Additional Services shall be billed on an hourly basis using the hourly rates in effect at the time the services are provided. Article VI. Approval If the above meets with your approval, please sign below and return one copy of this letter to our office for our files. This scope and fee proposal reflects our understanding of the work at this time. If you feel we do not accurately understand the project, please do not hesitate to let us know. We appreciate the opportunity to submit this proposal, and look forward to discussing the work in more detail with you. Please contact us if you need additional information. Sincerely, PENHALLEGON ASSOCIATES CONSULTING ENGINEERS, INC. Don F rdn Principal Surveyor Accepted for the City of Renton by: Authorized Signature Title Date I PACE Drawing/Task Title A, Research & Control B. Calculations Project Name Project #: Field Togographic Survey Mapping Total Hours Hourly Rate Labor Total Drawing/ Task Il Attachment A Earington Sewer Replacement Project P03-759 Billing Group #: Location: I Earlington Area - Renton, WA Labor Hours by Classification Project Project Survey Project Manager Engineer Engineer ; CADD Tech ; Manager Surveyor ; Survey Crew; z .... 24..... 40.... . 4 60 40 264 260 4 40 Project Budget Worksheet Prepared By: EMF Date: 31-Jan-03 QA/QC Admin Admin Admin 0.5 ... 0.5 1 0.5 0.0, 0.0: 0.0: 260.0: 10.0; 164.0: 304.0: 0.0; 2.5: 0.0: 0.( $0.00 ; $0.00 ; $0.00 ; $73.00 ; $104.00 ; $88.00 ; $116.00 ; $0.00 $58.00 ; $0.00 ; $0.00 $0 ; $0 ; $0 ; $18,980 ; $1,040 ; $14,432 ; $35,264 ; $0 ; $145 ; $0 ; $0 t)0..::::........00.................tQQ................1©0 .:.:..:...:....1.00................10D................i00.................100...............100.....•...:.,....1........•........4 Labor Cos Expenses i rate/unit Reimbursable Quantity Cost r Re ro hi p gap cslCopying i Plotter PhotoNideo Mileage e $0.35 9 i 912' $319.20 Utility Locate Service AP S 75.00 PerDiem I i Total ;;;' $6,319.20 ubco S nsultants Architect Mechanical Engineer Elri I En ect ca ineer g PA CE Billed Labor Tot Geot chni e cal Reimbursable Ex en p SE I & n'eer C E in 9 b I Su consutan Total ProjectU B d E 9 T I 0 Total $69,861.00 $69,861.00 $6,319.20 $0.00 File: 03759.xis, Fee Worksheet Page 1 of 1 Printed: 213/03, 3:22 PM CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE ALLEY RUNNING NORTH TO SOUTH BETWEEN WHITWORTH AND MORRIS AVENUES S. AND SOUTH 3`d AND 4ch STREETS (ST. ANTHONY PARISH) (VAC-03-001). WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about January 17, 2003, pursuant to the requirements of RCW 35.79, petitioning for the vacation of a portion of a certain street, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon a portion of said street sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The alledrunni ng ing north to south between Whitworth and Morris Avenues S. and South 3` and 41h Streets.) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 24`h day of March, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the aforesaid alley running north to south between Whitworth and Morris Avenues S. and South 3`a and 4th Streets, which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any and/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may 1 RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.966:2/10/03:ma Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. E EXHIBIT A LEGAL DESCRIPTION STREET VACATION VAC-03-001 A portion of the alley located in Block 1 of Smithers Fourth Addition to the Town of Renton, according to the plat thereof, recorded in Volume 11 of Plats, Page 19, records of King County, Washington, described as follows: Beginning at the southeast corner of Lot 11 of said plat; Thence northerly along the westerly right-of-way margin of said alley, a distance of 120 feet, to the northeast corner of Lot 9 of said plat; Thence easterly along the easterly projection of the northerly boundary line of said Lot 9, a distance of 16 feet, to the northwest corner of Lot 22 of said plat; Thence southerly along the easterly right-of-way margin of said alley, a distance of 120 feet, to the southwest corner of Lot 20 of said plat; Thence westerly along the westerly projection of the southerly boundary line of said Lot 20, a distance of 16 feet, to the Point of Beginning. Situate in the Southeast Quarter of Section 18, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. Exhibit B Map Exhibit Street Vacation VAC-03-001 St. Anthony's Alley Vacation S 3rd St Q 0 C > ZCO U Q CO � .. I U I vL 4Y Technical Services ♦®• Pl—ing/Building/Pubk Works K. M.Farlmd .� 27 3—Y 2001 .L&V-VV vva V AU-J3-001 U CITY OF RENTON, WASHINGTON RESOLUTION NO. 349 2 2- A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DECLARING A MORATORIUM ON DEVELOPMENT BEYOND STATE ENVIRONMENTAL PROTECTION ACT (SEPA) THRESHOLDS IN THE HEAVY INDUSTRIAL (IH) ZONE AND ESTABLISHING A TERMINATION DATE FOR THE MORATORIUM. WHEREAS, the City of Renton has substantial acreage that is currently zoned Heavy Industrial (IH); and WHEREAS, the regional trend has been away from heavy industrial users to other types of use; and WHEREAS, in order to meet the demand for other than heavy industrial users, the City will need to review its Comprehensive Plan for the Comprehensive Plan designations of Employee Area Valley, Employee Area Industrial, and Employee Area Transition and its IH zone; and WHEREAS, development or redevelopment of properties within the IH zone may result in potentially significant traffic impacts on regional roads at a time when the electorate has significantly reduced the amount of available money for transportation improvements; and WHEREAS, certain areas within the IH zone have had a temporary Comprehensive Plan designation which is to be reviewed at the next review of the Comprehensive Plan; and WHEREAS, approval and construction of additional development and redevelopment projects within the IH zone, without review of the Comprehensive Plan policies, may undermine the benefits of coordinated planning, and may foreclose or irreparably damage long-term Comprehensive Plan goals; and WHEREAS, this moratorium will be implemented to provide adequate time for City staff to prepare and present proposed changes to the Comprehensive Plan and zoning and present such changes to the City Council for review and adoption; and RESOLUTION NO. WHEREAS, the City Council has determined that certain changes to the Comprehensive Plan during the normal review process should be sufficient to satisfy concerns in the Valley area south of I-405 and west of SR 167; and WHEREAS, there is limited time and funding to do review, so that it would be advantageous to limit this moratorium to the most crucial areas; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. There is hereby declared a moratorium on development beyond State Environmental Protection Act (SEPA) thresholds in certain areas within the Heavy Industrial (IH) Zone in order to provide adequate time for the staff to draft, review, and present to the City Council, and for the City Council to review and adopt changes to the Comprehensive Plan policies underlying the Heavy Industrial (IH) zone and to the permitted uses under that zone, and possible rezone of properties within that zone; provided, that this moratorium. does not apply to the construction, modification or operation of any airplane manufacturing facility (or supporting uses) located in the IH zone. This moratorium is limited to that property shown on Exhibit A attached hereto. SECTION III. This moratorium shallbe in place for a period not to exceed June 13, 2003, which period may be extended or renewed for one or more additional periods, but only if a subsequent public hearing is held and findings of fact are made prior to each renewal. K RESOLUTION NO. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.967:2/13/03:ma day of Bonnie I. Walton, City Clerk 2003. day of , 2003. Jesse Tanner, Mayor 3 ^ o C) to 9 d � CD B N s z � � O M� � u CJ7 o W t V 0 CD M...� • b 11 m m ftGa en Ave. N c 0 / VIVA "AMM-1 CITY OF RENTON, WASHINGTON ORDINANCE NO. 5003 a-11 V aov3 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 6-18, PENAL CODE, OF TITLE VI, POLICE REGULATIONS, OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY REORGANIZING, ADDING DEFINITIONS, AND MAKING THE POSSESSION OR MAKING OF AUTO THEFT TOOLS A CRIME. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 6-18-18.D of Chapter 18, Penal Code, of Title VI, Police Regulations, of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby deleted. SECTION II. Section 6-18-19, Severability, of Chapter 18, Penal Code, of Title VI, Police Regulations, of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby renumbered as Section 6-18-21, with new Sections 6-18-19 and 6-18-20 added, to read as follows: 6-18-19. Making or Having Auto Theft Tools: A. Every person who shall make or mend, or cause to be made or, mended, or have in his possession, any engine, machine, tool, false key, pick lock, bit, nippers, or implement or any other implement listed in subsection B, that is adapted, designed, or commonly used for the commission of vehicle related theft, under circumstances evincing an intent to use or employ, or allow the same to be used or employed in the commission of a vehicle related theft, or knowing that the same is intended to be so used, shall be guilty of making or having auto theft tools. B. The following tools are to be considered prohibited implements: 1) slim jim, 2) false master key, 3) master purpose key, 4) altered or filed key, 5) trial ("jiggler") keys, 6) slide 1 ORDINANCE NO. puller, or 8) any other implement when shown by facts and circumstances is intended to be used in the commission of a vehicle related theft. C. For the purposes hereof, the following definitions shall apply: 1. False master or Master key: Any key or other device made or altered to fit locks or ignitions of multiple vehicles, or vehicles other than that for which the key was originally manufactured. 2. Altered key: any key so altered, by cutting, filing, or other means, to fit multiple vehicles, or vehicles other than the vehicle for which the key was originally manufactured. 3. Trial ("Jiggler") keys: Keys or sets designed or altered to manipulate a vehicle locking mechanism other than the lock for which the key was originally manufactured. D. Possession of multiple vehicle keys, or altered vehicle keys, shall be prima facie evidence of "circumstances evincing an intent to use for commission of a vehicle related theft." This presumption may be rebutted where such person is a bona fide locksmith or an employee of a licensed auto dealer or other position for which the possession of such keys is necessary for the performance of his/her duties. 6-18-20. Violation — Penalty: Any person violating any of the provisions of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine not exceeding $1,000, or by imprisonment for a period not exceeding 90 days, or by both such fine and imprisonment. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. 2 ORDINANCE NO. T D BY THE CITY COUNCIL this day of , 2003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1025:1 /3/03:ma Jesse Tanner, Mayor 3