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HomeMy WebLinkAboutCouncil 04/28/20031 • AGENDA RENTON CITY COUNCIL REGULAR MEETING April 28, 2003 Monday, 7:30 p.m. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL CALL 3. PROCLAMATION: Mental Health Month — May, 2003 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of April 21, 2003. Council concur. b. Community Services Department recommends approval and adoption of the 2003 Long -Range Park, Recreation, and Open Space Plan. Refer to Community Services Committee. c. Community Services Department recommends adoption of an Interagency Committee for Outdoor Recreation grant resolution needed as part of the grant application process for obtaining up to $500,000 for the Heather Downs property acquisition (five acres located at Union Ave. SE and NE 3rd St.). Refer to Community Services Committee. d. Community Services Department recommends adoption of an Interagency Committee for Outdoor Recreation grant resolution needed as part of the grant application process for obtaining up to $500,000 for the Edlund property acquisition (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.). Refer to Community Services Committee. e. Community Services Department recommends approval of an amendment to an interlocal agreement with King County (CAG-90-029) for open space funding to accept $250,000 in matching funds for the Edlund property acquisition (18 acres located on the northeast corner of Carr Rd. and 103rd Ave.). Refer to Community Services Committee. f. Community Services Department requests authorization for a one -day closure of Main Ave. S. between S. 2nd St. and S. 3rd St. on May 26, 2003, for the Veterans Memorial Park dedication ceremony. Refer to Community Services Committee. g. Community Services Department recommends approval of a three-year contract with McKinstry Company in the annual amount of $55,733 for mechanical maintenance services at Renton City Hall. Council concur. h. Development Services Division recommends approval, with conditions, of the Honey Crest Final Plat; 19 single-family lots on 3.12 acres located at NE 9th Pl. and Vashon Pl. NE (FP-03-011). Council concur. (See 9. for resolution.) i. Fire Department recommends approval of a contract with FDM Software, Ltd. in the amount of $332,223 to supply, install, and train City staff in the use of its computer software, which is the final component of the Fire Department's computerized integrated records management system project. Refer to Public Safety Committee. (CONTINUED ON REVERSE SIDE) Is j. , Police Department recommends approval of the Valley Special Response Team interlocal agreement which creates a multi jurisdictional team to effectively respond to serious criminal occurrences. Refer to Public Safety Committee. k. Transportation Division submits the Disadvantaged Business Enterprise program policy statement, which must be updated, after its dissemination to all Councilmembers, as a condition of accepting grant funds from the Federal Aviation Administration for the 2003 Airport Taxiway Paving, Lighting and Signage Project. Council concur. 7. CORRESPONDENCE 8. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the chairman if further review is necessary. a. Committee of the Whole: Vision House Request for Building Permit Fee Waiver b. Community Services Committee: Vision House Request for Building Permit Fee Waiver 9. ORDINANCES AND RESOLUTIONS Resolution: Honey Crest Final Plat (see 6.h.) Ordinances for second and final reading: a. 2003 Budget amendments (1st reading 4/21/2003) b. Fence height regulations (1st reading 4/21/2003) c. Sidewalk utility markings (1st reading 4/21/2003) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 6:30 p.m. Sidewalk Repair Program (briefing only); Sound Transit Third Express Bus Route (briefing only); Vision House Request for Building Permit Fee Waiver • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk * CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting April 28, 2003 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI COUNCILMEMBERS NELSON; RANDY CORMAN; DON PERSSON; KING PARKER; TERRI BRIERE. CITY STAFF IN JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer, ATTENDANCE LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; NEM WATTS, Development Services Director; JIM SHEPHERD, Community Services Administrator; DENNIS CULP, Facilities Director; CHIEF LEE WHEELER, Fire Department; DEREK TODD, Assistant to the. CAO; COMMANDER CURTIS SMALLING, Police Department. PROCLAMATION A proclamation by Mayor Tanner was read declaring the month of May, 2003, Mental Health Month — May, to be "Mental Health Month" in the City of Renton, and urging all citizens, 2003 government agencies, public and private institutions, businesses, and schools to recommit the community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illnesses. MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. Pegi Moll accepted the proclamation on behalf of Valley Cities Counseling & Consultation, and expressed her appreciation for the City's ongoing support of human services. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: A grand opening celebration will be hosted on Saturday, May 3, at 11:00 a.m., to showcase the new playground equipment located at the south end of Gene Coulon Beach Park. The Washington State Department of Health recently performed a routine sanitary survey of the City's water system and stated that the overall condition of the water system is very good to excellent. The State Legislature has passed a 2003 Transportation Projects list. Projects of interest in Renton include $136 million for the I-405 corridor from West Valley Hwy. to Maple Valley Hwy., $9.7 million for the SR-167 Corridor Study, and $700,000 for the I405/SR-167 interchange modification. 1 Public Works: Water System In regards to the administrative report item concerning the testing of Renton's Testing water system by the State Department of Health, Mayor Tanner pointed out that Renton regularly tests its water and does not depend on the Health Department's I routine survey. Planning/Building/Public Works Department Administrator CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING April 2$, 2003 COMMITTEE/CHAIRMAN DATE/TIME AGENDA AD HOC COUNCIL COMMUNICATIONS (Briere) COMMl TTEE OF THE WHOLE (Keolker-Wheeler) COMMUNITY SERVICES (Nelson) FINANCE (Parker) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Clawson) TUES., 4/29 Electronic Mail and Correspondence 3:30 p.m. Policies MON., 5/05 Emerging Issues; 6:30 p.m. Boeing Environmental Impact Statement *Council Update; Conference West Nile Virus Room* MON., 5/05 Edlund Property Acquisition Grant 5:30 p.m. Resolution; Heather Downs Property Acquisition Grant Resolution; Comprehensive Park, Recreation and Open Space Plan; King County Conservation Futures Agreement for Edlund Property; Main Ave. S. Closure for Veterans Memorial Park Dedication; Ivar's Unforecasted Revenue Allocation MON., 5/05 5:00 p.m. TRANSPORTATION (AVIATION) THURS., 5/01 (Persson) 4:00 p.m. UTILITIES (Corman) Vouchers I-405 Corridor (briefing only); Benson Rd. S./Carr Rd. Intersection Project (briefing only); Sidewalk Improvements — S. 2nd St. & Williams Ave. S.; NE 3rd/4th St. Corridor Project (briefing only); Turner Request for Roadway Memorial Sign NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. 7 y 5 Mayor Jesse Tanner W h.e e,a4, mental health is critical to everyone's well-being and vitality; and Wh.eXea4; the President's New Freedom Commission declared that mental disorders and mental health problems affect people of all backgrounds and all stages of life, and no one is immune; and Whe,rea,S; the World Health Organization found that mental illnesses rank first in terms of causing disability in the United States and, collectively, are the most prevalent health problems in America today — more common than cancer, and lung and heart disease combined; and W h.e,,ea,S; one in ten children has a serious mental health disorder that, if untreated, can lead to school failure, physical illness, substance abuse, and even suicide; and Wh.ere.a4, mental health disorders such as schizophrenia, depression, and anxiety disorders are real, common, and treatable illnesses; and Whereat; the U.S. Surgeon General has found that a range of mental health treatments of documented effectiveness exists for most mental disorders; and Whew'ea,k, the City of Renton, Washington, has made a commitment to community -based systems of mental health care for all residents; and Wh.e ,eat; the National Mental Health Association, the National Council for Community Behavioral Healthcare, and their national partners observe Mental Health Month every May to raise awareness and understanding of mental health and illness; NO-w, Theerefore% I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim May 2003 to be M e+ltra� 34 M in the City of Renton and call upon all Renton citizens, government agencies, public and private institutions, businesses, and schools to recommit our community to increasing awareness and understanding of mental illness and the need for appropriate and accessible services for all people with mental illnesses. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 28th day of April, 2003. esse Tanner, Mayor of the City of Renton, Was 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / LN T AHEAD OF THE CURVE ® This paper contains 50 % recycled material. 30 %qE� CITY OF RENTON MEMORANDUM DATE: April 28, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • Special plans are in place for the Annual Volunteer Recognition Banquet that will be hosted on Wednesday, April 30''. The banquet will honor Board, Commission, and Committee volunteers, as well as volunteers for on -going special events and programs. Many City staff members volunteer their time to set up, serve, and clean up for this special event. Volunteers at the Senior Center are recognized at a separate banquet. COMMUNITY SERVICES DEPARTMENT • Human Services staff collaborated with Washington State University Cooperative Extension and United Way to prepare and submit a grant application to the Federal Food Stamp Nutrition Education Program. This grant would fund a full-time person to work with the sixteen food banks in South King County, benefiting the Renton Food Bank by providing cooking and nutrition classes to food bank clients. Nine South King County cities provided in -kind matches for the grant and, if approved, the funding for this new position would begin in October of this year. • Two members of the Recreation Division were honored at the Washington Recreation & Parks Conference last week. Tom Puthoff received the Outstanding Teen Services Professional award. He is the Recreation Specialist who oversees the North Highlands Neighborhood Center and the many teen activities held there. Susie Bressan, Desktop Publisher, received an Award of Merit in the category of outstanding media for her design of the Renton Riches brochure. • Registration for summer recreation programs begins Tuesday, April 29 h, for Renton residents and Thursday, May 1", for non-residents. Visit Cyber SignUp on the City's website at www.ci.renton.wa.us to view classes and register on-line. Interested participants may also register in person at the Renton Community Center, by mail, or over the phone. • A Grand Opening celebration will be hosted on Saturday, May 3rd, to showcase the new playground equipment at the south end of Coulon Beach Park. There will be a short ceremony at 11:00 a.m. followed by a ribbon cutting, refreshments, and free prizes for the children. The playground is adjacent to the future entrance of the Sam Chastain Waterfront Trail, connecting Coulon Beach to the Cedar River Boathouse. PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT • A new page on the City's website describes the goals and objectives of the Rainier Avenue Corridor Study. In addition, citizens are able to provide their comments on-line. A link to the project description can be found on the Spotlight section of the City's website at www.ci.renton.wa.us. • The Washington State Department of Health recently performed a sanitary survey of the City's water system. The purpose of this routine survey is to identify any health concerns related to the condition of the water system or its operation and maintenance. As a result, the Department of Health stated that the overall condition of our water system is very good to excellent. Administrative Report 4/28/03 Page 2 • On Tuesday, April 29 h, at 6:00 p.m., there will be a community outreach meeting in the City Hall Council Chambers concerning the King County Regional Transportation Improvement District (RTID). This meeting will provide an opportunity for the public to learn about the transportation projects under consideration by the RTID and to provide their input. If and when the members of the King, Snohomish, and Pierce County Councils agree on a final list and funding sources, the project list and funding will be placed on the ballot for a public vote. Projects under consideration include improvements to the I-405 Corridor, including the I- 405/SR167 interchange; improvements to SR167; and numerous other regional roadway projects and transit improvements. King County Councilmembers Rob McKenna and David Irons are scheduled to attend this meeting. • Renton residents can start gathering their household recyclable items for the 2003 Spring Recycling Day to be held Saturday, May P, from 9:00 a.m to 3:00 p.m., in the north parking lot of Renton Technical College. This one -day event gives residents an opportunity to recycle large items and hard -to -recycle materials at one convenient place. For more information, call Solid Waste Utility at 425-430-7396 or visit the Spotlight section of the City's website at www.ci.renton.wa.us. • The State Legislature has passed a 2003 Transportation Projects list. Projects of interest in Renton include $136 million for the I-405 corridor from West Valley Highway to Maple Valley Highway, $9.7 million for the SR167 Corridor Study, and $700,000 for the I405/SR167 interchange modification. • On March 27`s, King County conducted an alternatives workshop for the signalized intersection of Benson Road at Carr Road. Three alternatives were considered. Alternatives 1 and 2 involved intersection widening and Alternative 3 involved a grade separated interchange. Following a review of transportation benefits, community impacts, and cost, the Alternative 2 widening option was selected as the preferred alternative. POLICE DEPARTMENT • During the week of April 29-May 5, the Police Department will be conducting traffic emphasis in the following areas: Renton Police Department Traffic Enforcement Emphasis April 29-Ma5 Date 6:00 a.m. to Noon Noon to 6:00 .m. All Da Motorcycles Cars Motorcycles Cars Radar Trailer April 29 Rainier Ave S School Zones 1400 blk, Houser Way Rainier Ave N 500 blk, Williams Ave S Tuesday Red lights Seed Seed Seed April 30 Rainier Ave N Maple Valley Hwy 400 S 2d Rainier Ave N 500 blk, Williams Ave S Wednesday Seed Seed seed Seed May 1 Rainier/Grady Way Maple Valley Hwy S 2° /Rainier Rainier Ave N 1100 blk, Harrington NE Thursday Red lights Seed Red li ht/tums Seed May 2 Rainier/Grady Way Rainier Ave N Rainier Ave N 1400 Houser 1100 blk, Harrington NE Friday Red lights Seed Seed ay Seed May 5 Rainier/Grady Way Williams/Grady Maple Valley Hwy 1400 Houser 1100 blk, Harrington NE Monday Red lights Wav Stop sin Seed Way Seed CITY OF RENTON COUNCIL AGENDA BILL Al N: V, b Submitting Data: For Agenda of: April 28, 2003 Dept/Div/Board.. Community Services/Parks Division Agenda Status Staff Contact...... Jon Jainga Capital Project Coordinator (ext. 6602) Consent .............. X Public Hearing.. Subject: 2003 Park, Recreation and Open Space Plan adoption Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... September 10, 2002 Park Board Minutes Information......... 2003 Park, Recreation and Open Space Plan Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: In 2002, Community Services Department staff updated the Park, Recreation and Open Space Plan to reflect the changes in the park and recreations' inventory, level of services, and long- range planning. The most recent plan was adopted in 1992 and is no longer valid with granting agencies. Plans are in effect for six (6) years from the time of adoption. At the September 10, 2002 Park Board meeting, the Park Board discussed the changes and revisions to the plan and approved the 2003 Park, Recreation and Open Space Plan. An adopted Park, Recreation and Open Space Plan is required to apply for state and federal grants. STAFF RECOMMENDATION: . The Community Services Department staff recommends approval and adoption of the 2003 Park, Recreation and Open Space Plan. 2003-084aa DATE: TO: Via: FROM: MEMORANDUM �u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 April 21, 2003 Kathy Keolker-Wheeler, Council President City Council Members Jesse Tanner, Mayor James Shepherd, Community Services Staff Contact: Leslie Betlach, Parks Director (6619) Sylvia Allen, Recreation Director (660 Administrato 9) . SUBJECT: 2003 Park, Recreation and Open Space Plan Adoption ISSUE: The 2003 Park, Recreation and Open Space Plan is complete and ready for Council's review and approval. This revised and updated plan meets the Washington State Interagency Committee for Outdoor Recreation's long-range plan criteria and allows the City to be eligible for future state grants. RECOMMEMDATION: Community Services Department staff recommend approval and adoption of the 2003 Park, Recreation and Open Space Plan. BACKGROUND SUMMARY: The City of Renton has continued to grow and change since the completion of the Long - Range Park and Recreation Plan in 1992 and the Trails Master Plan in 1990. Large amounts of land that were once undeveloped or vacant have been converted to housing and other urban spaces. The population has become denser in many areas as single- family homes are replaced with multi -family developments. Areas of unincorporated King County that surround the City have been identified as potential annexation areas, although these areas generally do not meet the City's standards for levels of service in parkland or recreational facilities. At the present rate of growth, little opportunity will exist in five years to acquire additional park and open space land, either within the City limits or in the potential annexation areas. The need to preserve public land is critical. The choices that confront Renton at this time are significant and could alter the character and quality of park, recreation and open space facilities and services if not adequately planned. This updated 2003-084aa document provides a brief summary of the choices that are available and the means for implementing the preferred actions that will most benefit Renton residents. The need for additional park and recreation services was identified from a telephone survey, two community -wide workshops, input from the City staff, meetings with special interest groups, and other providers of recreation and park services. Some specific needs that were identified are: • More hiking, biking and walking trails • A teen activity center • More parks with picnic areas, children's playgrounds and play areas • A swimming pool/aquatic center The plan identifies the highest priorities for parks, recreation and open space as follows: • Continue to develop and improve Cedar River Greenway • Develop and maintain high usage regional and community parks • Provide an interconnected system of parks, trails and open spaces that connects with community activity centers • Be proactive in the acquisition and development of parks in Potential Annexation Areas Provide attractive, accessible, well maintained and safe recreational facilities and amenities The plan is divided into six planning area. Each planning area identifies the park type: neighborhood park, community park, regional park, natural open space, linear park or special use area. Each planning area also identifies the existing park type acres and site, plus the need for additional park type acres and sites. . The Long -Range Parks, Recreation and Open Space Plan is the basis for the Park and Recreation Capital Improvement Plan (CIP) and is consistent with the priorities of the Renton City Council. The plan identifies potential funding sources; an inventory of existing and potential parkland recreation resources, goals and objectives of the park system; and a detailed action or CIP plan. One of the funding strategies identified is the matching grant opportunities, which are available for the acquisition and development of parkland and open spaces through the Interagency Committee for Outdoor Recreation (IAC). Other funding sources are the general fund (through the CIP budget), increased mitigation fees, and general obligation or Councilmatic bonds. The updated 2003 Long -Range Park, Recreation and Open Space Plan provides the necessary tools for Council, Park Board and staff to develop park and recreation goals for the next six years. Staff will update the plan annually as inventory and projects change from development and acquisition. Because the revised and updated plan meets the Washington State Interagency Committee for Outdoor Recreation's long-range plan criteria, the City is eligible for future state grants for the next six years. 2003-084aa 77_hratr: Members Ralph Evans, Chair Cynthia Burns Michael O'Donin Marge Richter Tim Searing Absent Ron Regis Troy Wigestrand City of Renton Park Board Minutes City Hall 1055 South Grady Way 5th Floor September 10, 2002-4:30 p.m. Staff Sylvia Allen Terry Flatley Sandy Pilat Jerry Rerecich Jim Shepherd Others Al Dieckman CALL TO ORDER Ralph Evans, Chair, called the September 10, 2002, Park Board meeting to order at 4:35 p.m. APPROVAL OF MINUTES Michael O'Donin made a motion seconded by Marge Richter to approve the August minutes as written. All present were in favor, motion carried, minutes approved. CORRESPONDENCE Jim reviewed comments from Kim Browne and Troy Wigestrand concerning the Draft Park, Recreation and Open Space Plan. Cynthia Burns agreed with Kim's comments and Sylvia had incorporated those comments into the plan. CONSENT Jim reviewed the following consent letters: ✓ Dennis Law, Renton Rotary, requested waiver of fees for use of the community center for their annual auction. ✓ The Piazza group requested to expand their annual October event. They planned on having Farmer's Market vendors, music and food. Cynthia Burns made a motion to approve the consent agenda with staff recommendations with the additional suggestion for the Piazza group to monitor the volume of the music. Tim Searing seconded the motion. All were in favor, motion carried. ♦, 1 2003 Long -Range Park. Recreation, and A I 's L a ,V.41 INTRODUCTION Renton is located on the southeastern shore of Lake Washington, the 19- mile long fresh- water lake that separates Seattle from the suburban east -side communities. Renton is bounded on the west by Seattle, Tukwila, and areas of unincorporated King County; to the south by Kent; to the east by Maple Valley, Issaquah, and unincorporated King County; and to the north by Newcastle and Lake Washington. The City of Renton is almost completely urban, with the City core area rapidly changing from single-family to multi -family residences. The topography of the City includes two large hills separated by the Cedar River Valley, and the low flat alluvial floodplain near the mouth of the river. The Cedar River flows 4.8 miles through the heart of the City, from the southeastern City limits to Lake Washington. The landforms created by Lake Washington and the Cedar River Valley, along with major transportation corridors, divide the city into six distinct areas, each physically isolated from the other. The result is the need for parks and recreation services located within each of the six areas. K PLANNING AREA LEGEND ® Renton City Limits Potential Annexation Area Renton School District In accordance with the Growth Management Act, sections of unincorporated King County that are adjacent to the City's boundaries have been identified as Potential Annexation Areas (PAAs). This plan recognizes the need to acquire park land for future development in these areas, before they are completely built out. The Renton School District boundary crosses City and county lines in many areas. Children from Seattle, unincorporated King County, and Newcastle attend Renton schools; while some Renton children attend school in Kent or Issaquah School Districts. The Community Services Department Strategic Plan assigns children who attend school in the Renton School District, but are not Renton residents, a higher priority for program participation than other non-residents. 3 THE SETTING Renton is fortunate to have many existing natural recreational resources. These include the Cedar River, Lake Washington, the wooded hillsides of Maple Valley, many utility corridors, wetlands, and other features. However, Renton has continued to change since the completion of the last Long -Range Park and Recreation Plan in 1992 and Trails Master Plan in 1990. Large amounts of land that were once undeveloped or vacant have been converted to housing and other urban spaces. The population has become denser in many areas as single-family homes are replaced with multi -family developments. Areas of unincorporated King County that surround the City have been identified for potential annexation. These areas generally do not meet the City's standards for levels of service in parkland or recreational facilities. At the present rate of growth, little opportunity will exist in five years to acquire additional park and open space land, either within the City limits or in the potential annexation areas. The need to preserve public land is critical. The choices that confront Renton at the present time are significant and could alter the character and quality of park, recreation, and open space facilities and services if not adequately planned. This document provides a brief summary of the choices that are available and the means for implementing the preferred actions that will most benefit Renton residents. Further information can be found in the technical report under the same title. 51 PROJECTED GROWT- Population Growth The City has experienced a steady rate of growth with the greatest amount occurring in the second half of the 1980 decade. Population Growth City of Renton Year Population Percent Increase 1950 16,039 1960 18,453 15.1% 1970 25,878 40.2% 1980 31,031 19.9% 1990 41,688 34.3% 2000 50,052 20.0% 2007 57,409 14.6% 2021 72,923 27.0% For this study, a service area was identified that included both the City limits and additional land that was considered to be within the urban growth boundary or Potential Annexation Area (PAA). Identification of recreation and facility needs and recommendation for future park sites were made for this service area. The forecasted - population for the service area is as follows: Population Growth City of Renton and Potential Annexation Area Year Population Percent Increase 2002 101,000 2007 110,000 8.9% 2021 128,000 16.4% 5 EXISTING PARK FACILITIES The City is the primary provider of park and recreation services in the Renton area. These services include parks, indoor recreation facilities, open space area, trails, and recreation programs. King County provides some services; however, many are currently being reduced or eliminated due to budget constraints. Other agencies providing services include school districts, non-profit organizations and commercial recreation enterprises. Below is a summary of the existing park facilities found in the Renton area. A full list of all parks and recreation facilities can be found in Appendix A and B of this document. Citv Park Land Neighborhood Parks 92.49 acres Community Parks 130.36 acres Regional Parks 55.33 acres Special Use Areas 190.02 acres Open Space Areas 665.21 acres Park Land in the Potential Annexation Area Neighborhood Parks 22.7 acres Community Parks 90.0 acres Open Space Area 236.0 acres School District Land Renton School District 174.1 acres Kent School District 42.8 acres Issaquah School District 29.7 acres Summary The existing level of service in the PAA is significantly lower than that of the City. Thus, a significant portion of the City's park inventory is used by populations who reside outside of Renton City limits, even though the City finances the maintenance and operation of these sites. The availability of King County's parks and facilities are currently in question due to their severe funding crisis. If offered, the City of Renton may want to consider absorbing some or all of these parks to keep them from being closed or sold for development. The school districts of Renton, Kent, and Issaquah provide an extensive amount of park and recreation -related facilities including outdoor playgrounds and athletic fields, indoor arts and crafts rooms, meeting rooms, and gymnasiums. L PARK AND FACILITY NEEDS The need for additional park and recreation services was identified from a statistically valid telephone survey, two community -wide workshops, input from the city staff, meetings with special interest groups, and other providers of recreation and park services. While the data collected indicated that the City was providing a good level of park and recreation services, some specific needs were identified. Some of the major needs were: More hiking, biking, and walking trails A teen activity center More parks with picnic areas, children's playgrounds and play areas A swimming pool/aquatic center Following an analysis of the existing park system, standards were developed to quantify the need for additional recreation facilities and park areas. These standards and projected needs are based on a year 2007 combined City and PAA population of 110,000 and a 2021 combined population of 128,000. The full level of service matrix is shown as Appendix D of this document. 7 PLANNING AREAS The Community Services Strategic Plan identifies the highest priorities for the Parks, Recreation and Open Space as follows: • Continuing to develop and improve the Cedar River Greenway. • Developing and maintaining high usage regional and community parks. • Providing an interconnected system of parks, trails, and open spaces that connect with community activity centers. • Being pro -active in acquiring and developing parks in the Potential Annexation Area • Providing attractive, accessible, well -maintained and safe recreational facilities and amenities. Acquisition and development priorities are summarized below. A complete description of each project by planning area of the City is shown in Appendix E of this document. NORTH PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 10.98 5 17.6 5 Community Parks 0 0 0 0 Regional Parks 55.3 1 0 0 Natural Open Space 75.55 3 562 2 Linear Parks 0 0 0 0 Specialized Use Area 0 0 0 0 EAST PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 21 5 24.8 5 Community Parks 55.4 2 0 0 Regional Parks 0 0 235 1 Natural Open Space 0 0 30 1 Linear Parks 0 0 0 0 Specialized Use Area 190 1 0 0 1.1 ?NTRAL PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 1.47 2 3.3 1 Community Parks 36.89 3 11.89 1 Regional Parks 0 0 0 0 Natural Open Space 0 0 0 0 Linear Parks 1 1 1 1 Specialized Use Area .66 2 .2 1 WEST PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 1.54 1 6 1 Community Parks 0 0 0 0 Regional Parks 0 0 0 0 Natural Open Space 92 1 30 1 Linear Parks 0 0 0 0 Specialized Use Area 0 0 0 0 SOUTHWEST PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 0 0 0 0 Community Parks 0 0 0 0 Regional Parks 0 0 0 0 Natural Open Space 125 1 30 1 Linear Parks 0 0 30 2 Specialized Use Area 0 0 0 0 SOUTH PLANNING AREA Existing Additional Park Type Acres Sites Acres Sites Neighborhood Parks 57.5 7 101.2 9 Community Parks 38.07 2 0 0 Regional Parks 0 0 348 1 Natural Open Space 372.66 5 201 4 Linear Parks 0 0 30 1 Specialized Use Area 0 0 0 0 9 ACTION PLAN The Long -Range Park, Recreation, and Open Space Plan is the basis for the Park and Recreation Capital Improvement Plan (CIP) and is consistent with the priorities of the Renton City Council. A complete discussion of the strategy for developing, financing and implementing this plan is found in the technical report. It includes a study of potential funding sources, an inventory of existing and potential park and recreation resources, goals and objectives of the park system, and a detailed action or CIP plan. A summary of the CIP plan is listed below. Six Year Capital Improvement Plan Project Name Action Cost Year 1 - 2003 1 Edlund Property Acquisition $1.15million 2 Heather Downs Acquisition $950,000 3 Family Aquatic Center Development $5,000,000 4 Veterans Memorial Park Development $ 414,000 5 Ron Regis Athletic Field Expansion Development $ 450,000 6 Park Maintenance Facility Acquisition $8,540,000 7 Golf Course Maintenance Building and Development $ 120,000 Pump House Design 8 Golf Course Parking Improvements Development $ 344,000 Year 2 - 2004 1 Cedar River Ball Field Lighting Development $ 200,000 2 Heather Downs Park Development $ 800,000 3 Cedar River Trail Extension Development $2,200,000 4 East Plateau Site Acquisition Acquisition $2,000,000 5 Reconstruction of 8th Green and Fairway Development $ 180,000 6 Windsor Park Restrooms/Activity Bldg Development $ 150,000 Year 3 - 2005 1 North Highlands Neighborhood Center Development $2,190,000 Year 4 - 2006 1 Tiffany Park Activity Building Development $1,500,000 Year 5 - 2007 1 Maplewood Community Park Development $3,000,000 2 Regis Park Athletic Field Expansion Development $ 600,000 Year 6 2008 1 Golf Course Maintenance Building and Development $1,800,000 Pump House 2 Reconstruction of 13th and 15th Greens Development $ 100,000 ITE FUNDING STRATEGY Funding for the development projects and acquisitions identified in this plan is expected from the following sources. Funded by the general fund through the CIP budget Historically, the City of Renton has funded a quarter million to several million dollars worth of Parks and Recreation projects annually through its Capital Improvement Projects(CIP) budget. In 2002, a prior year general fund budget surplus was designated for the construction of a new family aquatic center and the completion of the Veterans Memorial Park. It is anticipated that even as the economy of the area slows down the City will continue to place a high priority on acquiring, developing and maintaining quality parks and recreation facilities. ■ Funded with matching grants Matching grant opportunities are available for the acquisition and development of park land and open space through the Interagency Committee for Outdoor Recreation (IAC). Increase in mitigation fees Currently a mitigation requirement is assessed on all new construction. This requirement is intended to partially compensate for the cost of providing parks and recreation services to new developments. This plan recommends that the mitigation measures be reviewed periodically and adjusted as needed to more accurately reflect the cost of acquiring or developing parks or recreation facilities to serve new development. General Obligation or Councilmatic Bonds General obligation of Councilmatic bonds may be used to finance park facility improvements, but not maintenance or operational costs. Although survey participants indicated that they would be willing to pay as much as $122.98 per year towards a bond to fund park and recreation projects, the last several bond issues that the City put before the voters went down in defeat. It is recommended that bonding not be used unless other means of funding become unavailable. Appendix A Public Park and Open Space Areas in Renton Park Acres Status Neighborhood Parks (20) Earlington Park 1.54 Developed Glencoe Park .42 Developed Heather Downs Park 4.30 Undeveloped Jones Park 1.18 Developed Kennydale Beach 1.76 Developed Kennydale Lions Park 5.66 Developed Kiwanis Park 9.00 Developed Maplewood Park 2.20 Developed Maplewood Roadside Park 1.00 Developed North Highlands Park 2.64 Developed Philip Arnold Park 10.00 Developed Riverview Park 11.50 Developed Sit In Park 0.50 Developed Springbrook Watershed Park 16.00 Undeveloped Sunset Court 0.50 Developed Talbot Hill Reservoir 2.50 Developed Thomas Teasdale Park 10.00 Developed Tonkins Park 0.29 Developed Tiffany Park 7.00 Developed Windsor Hill Park 4.50 Developed TOTAL 92.49 Acres Community Parks (7) Cedar River Park 23.07 Developed Cedar River Trail Park 24.20 Developed Highlands Park 10.40 Developed Liberty Park 11.89 Developed Narco Property 15.00 Undeveloped Piazza & Gateway 0.80 Developed Ron Regis Park 45.00 Developed TOTAL 130.36 Acres Regional Parks (1) Gene Coulon Memorial Beach Park 55.33 Developed TOTAL 55.33 Acres 12 Open Space Areas (10) Black River Riparian Forest 92.00 Undeveloped Cedar River Natural Area 237.00 Undeveloped Cleveland Property 23.66 Undeveloped Honey Creek 35.73 Undeveloped Lake Street 1.00 Undeveloped May Creek/McAskill 10.00 Undeveloped May Creek Greenway 29.82 Undeveloped Panther Creek Wetlands 73.00 Undeveloped Renton Wetlands 125.00 Undeveloped Springbrook Watershed 38.00 Undeveloped TOTAL 665.21 Acres Linear Parks & Trails (7) Burnett Linear Park 1.0 acre Developed Cedar River Trail 4.5 miles Developed Honey Creek Trail 1.0 miles Developed Springbrook Trail 2.0 miles Developed S.W. 16th Trail .5 miles Developed Garden/ 1 6th/Houser 1.0 miles Developed Lake Washington Blvd 1.5 miles Developed TOTAL 10.5 Miles. 1 Acre Special Use Parks & Facilities (10) Boathouse 4,242 s.f. Developed Carco Theatre (310 seats) 11,095 s.f. Developed Community Garden/Greenhouse .46 acres Developed Highlands Neighborhood Center 11,906 s.f. Developed Maplewood Golf Course 190 acres Developed Maplewood Golf Course/Restaurant/Pro Shop 15,508 s.f. Developed Maplewood Golf Course Driving Range 11,559 s.f. Developed North Highlands Neighborhood Center 4,432 s.f. Developed Renton Community Center 36,000 s.f. Developed Renton Senior Activity Center 18,264 s.f. Developed Veterans Memorial Park 0.2 acres Developed TOTAL 113,006 Sq. Ft., 190.66 Acres CITY-WIDE TOTAL 1135.05 Acres 10.5 Miles 113,006 Square Feet 13 Appendix B Public Park and Open Space Areas in Renton's Proposed Annexation Areas (PAAs) Sierra Heights Park 4.7 Acres Undeveloped Maplewood Park 4.8 Acres Developed Cascade Park 10.7 Acres Developed Lake Youngs Park 2.5 Acres Developed Sub -Total (Neighborhood Parks) 22.7 Acres Maplewood Community Park Site 40.0 Acres Undeveloped Petrovitsky Park 50.0 Acres Developed Sub -Total (Community Parks) 90.0 Acres May Creek Greenway 150.0 Acres Undeveloped Renton Park 19.0 Acres Undeveloped Metro Waterworks 10.0 Acres Undeveloped Maplewood Heights 5.0 Acres Undeveloped Soos Creek Greenway 52.0 Acres Undeveloped Sub -Total (Open Space) 236.0 Acres Total Public Park and Open Space Within Renton's Proposed Annexation Areas.........................................348.7 Acres 14 Appendix C Park Design Standards Type Service Area Size Neighborhood % mile radius 2-10 Park of most Acres residences Operational Characteristics Neighborhood parks are small park areas (usually 2-10 acres in size) utilized for passive use and unstructured play. They often contain an open space for field sports, a children's playground, a multi -purpose paved area, a picnic area and a trail system. For heavily wooded sites, the amount of active use area is substantially reduced. Community 1-2 mile 10-25 Community parks are traditionally Park radius of most Acres larger sites that can accommodate residences organized play and contain a wider range of facilities. They usually have sport fields or other major use facilities as the central focus of the park. In many cases, they will also serve the neighborhood park function. Community parks generally average 10-25 acres in size with a substantial portion of them devoted to active use. Sometimes, smaller sites with a singular purpose that maintain a community -wide focus can be considered community parks. Regional Park Entire 100 acres Regional parks are large park areas that community or or more serve geographical areas that stretch region beyond the community. They may serve a single purpose or offer a wide range of facilities and activities. In many cases they also contain large areas of undeveloped open space. Many regional parks are acquired because of unique features found or developed on the site. W, Linear Park Local or Minimum Elongated parks that follow stream Community of 100 corridor, utility easements, etc. Usually Wide feet wide passive in nature but can be highly developed. General Open Community 5 acres This type of park area is defined as Space Area Wide or more general open space, trail systems, and other undeveloped natural areas that include stream corridors, ravines, easements, steep hillsides or wetlands. Often they are acquired to protect an environmentally sensitive area or wildlife habitats. In other cases, they may be drainage corridors or heavily wooded areas. Sometimes trail systems are found in these areas. Special Use Community Varies Specialized parks and facilities include Area Wide areas that generally restrict public access to certain times of the day or to specific recreational activities. The golf course and major structures are included in this category. 16 v Appendix D Level of Service Park Area or Renton NRPA `E Current City PAA Current PAA Current 2007 2014 Standard Facility Standard Standard Inventory 'Standard Inventory Standard Need'.; Need (Total) (PAA and (PAA and city) city) PARKS Neighborhood 1.2 acres per 1-2 acres per 92.49 acres 1.81 acres per 22.7 acres .45 acre per 1.14 acres per 16.8 acres 38.4 acres Parks 1,000 pop. 1,000 1,000 pop. 1,000 o . 1,000 pop. Community Parks 2.5 acres per 5-8 acres per 130.36 acres 2.5 acres per 90.0 acres 1.80 acres per 2.18 acres per 54.64 99.64 1,000 pop. 1,000 1,000 pop. 1,000. 1,000 pop. acres acres Regional Parks 1.08 acres 5-10 acres 55.33 acres 1.08 acres per 0 N/A .5 acre per 63.47 82.91 per 1,000. per 1,000 1,000 1,000 op. acres acres Linear Parks .3 acre per 1 acre .01 acre per 0 N/A .009 acre per 32 acres 37.4 acres 1,000 pop. 1,000 pop. 1,000 pop. Special Use Areas .8 acre per 190.2 acres 3.72 acres per 0 N/A 1.8 acres per 0 acres 0 acres 1,000 pop. 1,000 pop. 1,000 pop. Open Space Areas 12.7 acres 665.21 acres 13.04 acres per 236.0 acres 4.72 acres per 8.92 acres per 495.7 724.3 per 1,000. 1,000 pop. 1,000 pop. 1,000 pop• acres acres TOTAL PARK 18.58 acres 15-20 acres 1,135 acres 22.25 acres per 348.7 acres 6.97 acres per 14.69 acres 560.1 894.54 LAND per 1,000 per 1,000 1,000 pop. 1,000 pop. per 1,000 pop• acres acres o. RECREATION FACILITIES Baseball/Softball 1 field per 1 per 2,5000 11 City 1.5 fields per 9 school .6 field per .9 field per 1 field 10 fields Fields 2,250 pop. population 25 school 2,250 pop. inside PAA, 2,250 pop. 2,250 pop. 4 outside Football/Soccer 1 field per 1 per 10,000 6 City 1.1 fields per 5 school .5 field per .8 field per 4 fields 10 fields 3,000 pop. population 12 school 3,000 pop. inside PAA, 3,000 pop. 3,000 pop. 4 outside Tennis Courts 1 court per 1 per 2,000 17 City .9 court per 4 school .1 court per .5 court per 8 courts 15 courts 2,500 pop. population. 15 school 2,500 pop. inside PAA 2,500 pop. 2,500 pop. Swimming Pools 1 pool per 1 per 20,000 1 school .4 pool per 1 school .4 pool per .4 pool per 1 pool 1 pool 40,000 pop. population 40,000 pop. inside PAA 40,000 pop. 40,000 Walking/Hiking .2 mile per 10.5 miles 2 mile per 0 N/A .1 mile per 11.5 miles 15.10 Trails 1,000 pop. 1,000 pop. 1 1,000 pop, miles North Planning Area 1 East Planning Area South Planning Area JORTH PLANNING CHARACTER: The majority of this area consists of single-family residences. Many homes in the Glencoe area are semi -rural in character; however, this is rapidly changing due to the increase in recent development. This has brought about a significant increase in the amount of multiple family housing, especially near Sunset Boulevard NE. Along Sunset Boulevard, the land uses can be characterized as a mixture of high -density commercial and multiple -family housing. A major redevelopment of this area is planned, which will replace the small single-family homes and duplexes with higher density development. TOPOGRAPHY: This area is unique due to the variety of natural features. The terrain in this area consists of rolling hills and level plateaus; however, there are several areas that contain steep hillsides. They primarily occur along the drainage corridors of May and Honey Creek and along the shoreline of Lake Washington. EXISTING PARKS AND OPEN SPACE AREAS: Name Type Acres Gene Coulon Memorial Beach Park Regional Park 55.3 Glencoe Park Neighborhood Park .4 Honey Creek Open Space . 3533 Kennydale Beach Park Neighborhood Park 1.8 Kennydale Lions Park Neighborhood Park 5.6 North Highlands Park Neighborhood Park 2.6 May Creek Park Open Space Area 39.82 Sierra Heights Park (in PAA) Neighborhood Park 4.7 Sunset Court Park Neighborhood Park .5 19 North Highlands Park Kennydale Beach Park SPECIFIC RECOMMENDATIONS: Priority: High Type: Development This 2.64-acre park is found adjacent to Hillcrest Elementary School. Facilities at the park include a tennis court, a multi -purpose paved court, a community recreation building, a small open grass play area, and a children's playground. The community recreation building is very old and not economically feasible to repair or remodel. It is recommended that it be replaced in conjunction with the City's Highlands redevelopment project. A possibility exists that the park could be relocated to better fit into the master plan for the area. The new recreation facility should include: Reception area Community meeting space Small games area Senior Activities Center annex Small gym Ample storage Patio area, Priority: Medium Type: Acquisition/Development This 1.76-acre park is located on Lake Washington and is only one of two parks in Renton with access to Lake Washington. Without any other parks in this neighborhood, it also serves as a neighborhood park. This creates some operational conflicts because of its size and specialized use. This park contains a sandy beach, a fishing pier, a bathhouse, a small piece of playground equipment and an open grass area. One of the problems associated with the park is accessibility. Because the site is so small, parking for the park is located on the east side of Lake Washington Boulevard. This requires the users to cross a heavily used road and a set of railroad tracks in order to reach the park. A vacant parcel of land is adjacent to the south property line of this park. The City should try to acquire this parcel for expansion of the park. Overall, the park is in very good condition. Only minor improvements are recommended for the park. These include: • Additional landscaping and buffering from railroad and street • Improvements to railroad crossing 20 Proposed Kennydale Neighborhood Park Priority: Low Type: Acquisition This proposed neighborhood park would be located west of Interstate 405 in the vicinity of North 301h Street, east of Park Avenue North. At the present time, no site has been identified. The area is almost fully developed and the cost of land in this area is expected to be very expensive. Amenities for the park could include: ■ Open grass area ■ Children's playground ■ Multi -purpose paved area, • Benches ■ Picnic tables Gene Coulon Memorial Beach Park Priority: High Type: Acquisition Gene Coulon Park is the City's premier park. The lakefront location and facilities offered make this park one of the most heavily used parks in the entire region. Facilities at this regional park include two tennis courts, a sand volleyball court, boat launch, a major swimming beach, and a large children's play area. The park also has several unique facilities including two restaurants, which are leased out to private operators. The park is fully .developed and little potential exists for additional expansion. The park is in excellent condition and no improvements are planned. The City does plan to develop a lakefront trail that will connect this park with the Cedar River Trail. It will span between the boathouse and the south end of the park, in front of the Boeing buildings and the Southport development. The one area that needs to be addressed is the need for additional parking. During peak periods such as warm summer weekends, the summer family concert series, or the sockeye fishery, the parking lot quickly fills, forcing many patrons to either leave or park illegally. In previous.years, Boeing has allowed the City to use one of their parking lots, at no cost; however that lot has been sold and will be developed as a department store. There is no vacant land close to the park that is either suitable for a parking lot or available for sale. Land in that area is also extremely expensive to purchase. This plan recommends that the City pursue negotiating an agreement for overflow parking with the new businesses surrounding the park. Even a rental fee with the businesses would be more cost-effective than purchasing expensive land that would only be used a few days a year. 21 May Creek Open Space Honey Creek Open Space Sierra Heights Park (County) Priority: Medium Type: Acquisition This proposed open space area could consist of approximately 650 acres of land and is located on both sides of May Creek. The boundary of the park would generally follow the top of the hillsides and encompass the entire creek basin. The May Creek open space area is heavily wooded and consists primarily of steep hillsides. Currently, King County owns about 122 acres of this area. The county passed an open space bond measure that would provide funding for further open space acquisition in the May Creek area. The City has purchased 30 acres of the land. It is recommended that the City and county work together to acquire further land in this area. Priority: Medium Type: Acquisition This proposed open space area would contain roughly 100 acres of steep terrain along the Honey Creek Basin. Honey Creek, which is a tributary of May Creek, provides several opportunities for trail development. The City has acquired 35.73 acres and should continue to acquire parcels in this area as they become available. Priority: Medium Type: Acquisition/Development The site is a 4.7-acre undeveloped county park located in the Sierra Heights neighborhood. It is located near Sierra Heights Elementary School and is bordered by two utility right-of-way easements on the east and west. This is one of the areas in the PAA that is not presently being served by a neighborhood park. The proposed park is relatively flat, which offers opportunities for active recreational use. It is recommended that the City acquire the property from the county and develop this site. Recommended facilities should include: ■ Children's playground ■ Multi -use paved court ■ Open multi -purpose lawn area ■ Youth baseball field ■ Tennis courts (2) ■ Picnic area/shelter ■ Trail connections along utility easements 22 Sunset Court Park Priority: Medium Type: Acquisition/Development This small .5-acre site serves primarily as a children's playground. A small vacant lot is adjacent to the park, which has attracted illicit dumping and teen activities. This park may be relocated as a part of the Highlands Redevelopment Project. If the park is retained, consideration should be given to purchasing the vacant lot to provide a safer environment for the children. Improvements to the site should include additional landscaping and upgrading of the playground equipment. Proposed Duvall/Glencoe Park I Priority: High Type: Acquisition/Development This proposed 8.0-acre neighborhood park would be located east of 138th Street and north of Sunset Boulevard. This is one of the areas in the City that is not presently being served by a neighborhood park. It is rapidly developing, and it is critical that acquisition of a site in this area occur immediately. , The proposed site is relatively level, which offers opportunities for active recreational use. Because this neighborhood is relatively undeveloped, this park should have trail connections to the upper end of May Creek. Proposed facilities at the site should include: • Children's playground • Multi -purpose grass area • Picnic area/shelter • Multi -use court space • Parking area (10-15 spaces) • Soccer field • Youth baseball field • Softball field • Tennis courts • Passive use area 23 1. North Highlands Park 2. Kennydale Beach Park 3. Proposed Kennydale Neighborhood Park 4. Gene Coulon Memorial Beach Park 5. May Creek Open Space 6. Honey Creek Open Space 7. Sierra Heights Park 8. Sunset Court Park 9. Duvall/Glencoe Park 10. 24 EAST PLANNING AREA CHARACTER: This area is a mixture of commercial, single-family and multi -family housing, with the majority being single family. The higher density housing is concentrated along the major arterials, such as NE 4th Street and Sunset Boulevard. East of Union and Duvall, the land is sparsely populated. It is anticipated that undeveloped areas to the east and south will continue to grow as the vacant land is developed. The Maple Valley is predominantly single family housing with some industrial land. TOPOGRAPHY: The terrain in this area consists of rolling hills; however, there are several areas that contain steep hillsides. The most notable is along the Maple Valley, a small valley created by the Cedar River. EXISTING PARKS AND OPEN SPACE AREAS: Name Type Acres Heather Downs Park Neighborhood Park 4.3 Kiwanis Park Neighborhood Park 9.0 Highlands Park Community Park 10.4 Maplewood Golf Course Specialized Facility 190.0 Maplewood Park Neighborhood Park 2.2 Maplewood Roadside Park Neighborhood Park 1.0 Ron Regis Park Community Park 45.0 Windsor Hills Park Neighborhood Park 4.3 25 SPECIFIC RECOMMENDATIONS: Heather Downs Park Priority: High Type: Acquisition/Development This existing 4.3-acre park site is currently undeveloped. The site is located off Union Avenue NE, near NE 4th Street. A second parcel located just south of the existing site may also become available in the near future. It is recommended that the additional land be purchased and the site be developed as a neighborhood park. Suggested facilities for the park should include: Picnic area Children's playground Multi -use paved court Trail system Youth baseball field Tennis courts Parking area (10 spaces) Restrooms Kiwanis Park Priority: Medium Type: Development This 9.0-acre site is one of the largest neighborhood parks in the City. The park is quite open, except for a grove of fir trees, and offers a wide variety of passive and active uses. The entire western edge of the park, which is underneath the power lines, is devoted to parking. Parking is difficult to access and there is much more parking than is needed. Some of the parking spaces should be converted to other uses. Facilities within this park include a children's playground, a picnic area with a shelter building, a basketball court, two tennis courts and a small activity building. Although a majority of the park has been developed, there are some opportunities for additional uses, particularly the old parking area. The park is generally in very good condition. Improvements to the site could include: • Removal of a portion of the present parking area • Turf improvements 26 Highland Park Priority: Medium Type: Development Highland Park is one of the smaller community parks (10.4 acres) in the City. The park is adjacent to Highlands School and is very open, particularly towards the street. It is bordered by single-family residential housing on three sides. Facilities at the park include a multi -use sport field, two tennis courts, a children's playground, a multi -purpose paved court and a large neighborhood center building. Overall, the park is in very good condition. Additions to this park site should include: • Additional landscaping • New addition to gymnasium • Upgrade irrigation in the athletic field Proposed Sierra Heights Wetland Priority: Low Windsor Hills Park Type: Acquisition This proposed 3.0.0-acre open space area consists mostly of wetlands. . The site is located along the south side of Sunset Boulevard. No improvements are recommended for the site. Priority: High Type: Development This existing 4.5-acre park is located at Windsor Way and Edmonds Street. It is in an ideal setting for a small neighborhood park. The site contains two distinct areas. The first is the small level area at the base of the ravine. This is where a majority of the facilities and active uses occur. The second area is the wooded hillside, which overlooks the park. A nature trail is found in this area. Facilities at the park include a small multi -use play field, a basketball court, a children's playground area, a picnic area, and a small activity building. One of the elements that makes this park unique is the location and setting of the park. Overall, the site is in good condition. Improvements to the site could include: • Replace recreation building • Upgrade play equipment • Replace backstop and renovate field 27 Maplewood Heights (County) Maplewood Park Priority: High Type: Development This is an existing 4.8-acre county park with very few facilities. The City should acquire the property from the county along with the 40-acre Colusurdo property. Recommendations for development include: • Additional landscaping • Children's playground equipment • Multi -purpose play field • Youth baseball field Priority: Medium Type: Development This existing 2.2-acre neighborhood park is located between southeast 5th Street and SE 6th Street close to the Maple Valley Highway. The site is located under a power line easement. Facilities at the site include a small multi -use play field, a children's playground and a picnic area. The park is surrounded by residential housing, which limits the opportunity for further expansion. Only minor recommendations are made for the site. These include the following: • Additional landscaping • Renovate multi -use field Proposed Cedar River Corridor Park Priority: Medium Type: Acquisition/Development West end of corridor (from I-405) The Cedar River drainage corridor east of the 405 freeway has the potential to become a premier major regional park. With the wooded steep hillsides on both sides of the valley, the Cedar River, existence of several park sites and the potential to create a major trail system, this area offers many active park areas and open space opportunities. The river itself should not be overlooked as a recreation resource. Some of the activities it can offer include fishing, wading, floating, salmon viewing and general riverfront access. The intent of this plan is to create a major regional park within this area that would tie all the various activities and spaces into one cohesive park and open space unit. By developing a uniform signage system, the area should be easily recognized as a regional park. W. East end of corridor (to City limits). The following two sites would become a part of the proposed Cedar River Regional Park. Maplewood Golf Course The 190-acre golf course, located in Maple Valley, is an 18 hole, par 71 course that is 5,800 yards in length. The course's long-range master plan suggested some other improvements. They include: Maintenance facility Pump house Additional parking Ron Regis Park This site is about 45 acres and is located adjacent to the golf course. This site was acquired from King County for use as a sport field complex. Planned facilities include two softball fields, two soccer fields, restrooms, and the necessary support facilities. Currently one softball field and one all-weather soccer field have been completed. Recommend that the additional softball field, soccer field, and a water supply to the area be completed. Additional park lands in this corridor are listed as a part of the south planning area on page 41. 29 1. Heather Downs Park 2. Kiwanis Park 3. Highland Park 4. Sierra Heights Wetland 5. Windsor Hills Park 6. Maplewood Heights 7. Maplewood Park 8. Cedar River Corridor Park 30 CENTRAL PLANNING AREA CHARACTER: This neighborhood contains the central business district and the Boeing industrial area. This area is currently undergoing a transformation aimed at revitalizing the downtown business core and increasing the housing density. The residential areas are a mixture of older single-family homes, duplexes, small scale apartments and new multi -family complexes. The population will continue to increase due to the conversion of single-family homes to higher density housing types. TOPOGRAPHY: The terrain in this area is relatively level, due to erosional and depositional forces of the Cedar River. As a result, this area emerged as a prime location for downtown. The Cedar River has since been dammed and diked, but still remains the central focus of the downtown core. EXISTING PARKS AND OPEN SPACE AREAS: Name Type Acres Burnett Linear Park Linear Park 1.0 Cedar River Trail Park Community Park 24.2 Community Garden/Greenhouse Special Use .5 Jones Park Neighborhood Park 1.2 Liberty Park Community Park 11.9 Piazza Community Park .8 Senior Center Specialized Facility 2.6 Tonkins Park Neighborhood Park 0.3 Veterans Memorial Park Special Use .2 31 SPECIFIC RECOMMENDATIONS: Sam Chastain Waterfront Trail Priority: High Type: Development (Lake Washington Trail and Habitat Enhancement) The existing Cedar River Trail serves as a major link between the civic center complex and other parts of the city. This 4.5-mile linear park is a very significant part of the City's park and open space system because of its waterfront access on the Cedar River. The trail is used extensively for walking, jogging and bicycling. There are a variety of opportunities for both active and passive activities along the trail. Most of the highly developed area of this trail system is found at the northern section, near Lake Washington. Facilities found there include a basketball court, exercise stations, boat launch, plaza, picnic area and children's play area. An over -water trail connection between the boathouse and Gene Coulon Memorial Beach Park (Sam Chastain Waterfront Trail) would provide trail. access from the north end of Coulon park to the eastern City limits at Ron Regis Park. It is also an amenity that has been frequently requested by the citizens. The trail connection would be approximately 1 mile in length and be constructed on floats, piling and land. Recommend that the City continue working with Boeing, the Department of Natural Resources and Southport to obtain the easements and right of ways necessary to complete this project. Sartori School Priority: Medium Type: Development This 3.3-acre site is located between 3rd and 4th Streets and between Garden and Park Avenues. The site is presently being used by Renton Technical College. The intended use for this site is to develop a daytime recreation area for mixed use, residential, and industrial area employees. The intent is to provide a paved area, landscaping, picnic areas, children's playground, and some open play areas. Facilities could include: • Picnic area • Landscaped areas • Playground equipment • Formal seating areas • Multi -purpose open grass areas 32 Veterans Memorial Park Priority: High Type: Development This .2-acre site is located on the corner of S P, Houser, and Mill Streets, adjacent to the Renton Historical Museum. A memorial plaza has been designed for the space to honor the military service of local veterans. Recommend the City develop the site as planned. Liberty Park Priority: Medium Type: Development This 11.89-acre park is the oldest of the parks in the Renton park system and is also probably the most widely recognized and used in the City. Facilities in this park include a community recreation building, two baseball/softball fields, three tennis courts, a multi -purpose paved court, picnic facilities, trail access, a children's playground, restrooms, and two small support buildings. The pool has recently been replaced with a skatepark. The library is located adjacent to the park. The park is fully developed; however, a small old recreation building that is used for storage needs to be replaced. Burnett Linear Park Priority: High Type: Development This downtown site is located on roughly one acre of land adjacent to Burnett Street. It was at one time an old railroad right -or -way. The site is a narrow, linear strip of land, roughly 100 feet wide and extending about three city blocks. Park improvements have been limited due to the physical constraints of the site. Existing facilities include a children's play area, a picnic area and a paved walkway. Proposed improvements for this park include: ■ Playground improvements ■ Landscaping ■ Walk -way improvements 33 -�==-�==�=-�===-__= _- _____� _ -- -- ------------------------------ ------------------------------ ----------------------------------------- SL S 114% Si •ca --- �— ---- —EItTY � _ .. SL S lt5p it. - r K tq1, ' S ' site PL PE IM SE x S _ IITr. R tE 9Y. P1 i S: t;ai. A = z f trE Ele R: - S ttfq SL • �. +E a% R, ' anti s. S }ax. sL Las rwuc Ir St S st s S M34 p Xf fI zaw S u3e.si ._. i13n1 . Y' 1N fits S 123n, R t2Sd p _ S 12ft 5 : 1-10" St , wa 6L1: St SR St i M 60 A. - lR ` 'i['�q . Q'• S 7W FL 25L� s AIRI'CRT 0 Op�v < YA r..+► Kai L{ rwrcx . i s Ir 17 4 S tsu L) 3— 3 TAR7C_y`c fi CEDARXTYER - 3,r'ifit.'S} �,T+AZSA PARK , SW F1 A Y s � s: ya 0 h' gg S; su vaa 5► o.a �°► SL _z 1. Cedar River Trail Extension 2. Sartori School Park 3. Veterans Memorial Park 4. Liberty Park 5. Burnett Linear Park 0 WEST PLANNING AREA CHARACTER: This area is split into two distinct single-family areas, which are divided by the Renton Avenue Ravine. Both the West Hill and Earlington Hill neighborhoods are predominantly single-family housing. However, there is a large concentration of commercial development along Rainier Avenue. TOPOGRAPHY: This area consists of gradual to steep hillsides. There are no unique natural features present in this area. The most prominent physical characteristic of this area is its close proximity to Lake Washington and the Cedar River. EXISTING PARKS AND OPEN SPACE AREAS: Name Type Acres Earlington Park Neighborhood Park 1.5 Black River Forest Open Space 92.0 35 SPECIFIC RECOMMENDATIONS: Proposed West Hills Open Space Priority: Medium Type: Acquisition This 30-acre open space area is adjacent to Rainier Avenue and consists of steep hillsides that overlook the Municipal Airport. It is recommended that the City acquire this area for cultural open space. Improvements to the site could include trail systems and viewpoints. Proposed West Hills Park Priority: High Type: Acquisition/Development This proposed 6-acre neighborhood park is located off 84th Ave., near the top of West Hills. This location is one of the areas in the City that is not presently being served by a neighborhood park. The proposed site offers spectacular views of downtown Renton and the Green River Valley. Proposed facilities should include: • Picnic area • Trail system with viewpoints • Open multi -use grass area • Multi -purpose court area • Youth baseball field • Tennis courts (2) • Parking (10-15 spaces) 36 1. Proposed West Hills Open Space 2. Proposed West Hills Park 37 SOUTHWEST PLANNING AREA CHARACTER: This is a rapidly developing area for industrial, retail, manufacturing, and office. It is anticipated that this area will continue to experience growth, primarily in non-residential uses. TOPOGRAPHY: The terrain in this area is relatively level. This area is located on a broad floodplain of the Green River. It consists of rolling hills and level plateaus; however, there are several areas that contain steep hillsides. EXISTING PARKS AND OPEN SPACE AREAS: Name Type Acres Renton Wetlands Open Space Area 125.0 SPECIFIC RECOMMENDATIONS: Proposed Springbrook Creek Park Priority: Low Type: Acquisition/Development This proposed park contains about 13 acres of land along Springbrook Creek within the south industrial area of Renton. It is recommended that the property along the creek be developed with a continuous trail system that connects to several activity nodes or "mini -parks" at select points. These areas would be developed with picnic areas and/or exercise stations. The primary users of this area would be office, commercial and industrial employees who work in the area. Most of the use would occur during the daytime hours. Facilities along this linear park could include: • Paved trail system • Picnic areas • Landscaped areas • Exercise stations • Trimmed grass areas Proposed Industrial Recreation Site Priority: Low Type: Acquisition/Development It is recommended that the City acquire about 50 acres of wetlands and surrounding property for the purpose of developing a daytime recreation area for office, commercial and industrial employees who work in the south Renton area. The City currently owns about 20 acres in this area. The intent is to enhance these wetlands and provide paved walkways, landscaping, picnic areas and some open play areas for employees. Facilities could include: • Picnic area • Paved trail system • Wetland enhancement • Landscape areas • Multi -purpose open grass areas Proposed Cascade Waterline Park Priority: Low Type: Acquisition/Development This proposed 17-acre linear park site follows the existing Cascade pipeline right-of-way. The park extends from the east city limits to Springbrook Creek. The proposed site links several existing park and open space areas and would contain a trail system only. 39 1. Proposed Springbrook Creek Park 2. Proposed Industrial Recreation Site 3. Proposed Cascade Waterline Park SOUTH PLANNING AREA CHARACTER: The majority of this area is single-family housing. However, multi -family housing has had recent, rapid growth along Talbot Hill Road and Puget Drive. South of the city limits, land uses are more rural in nature, with larger parcels containing single-family housing. Land along the south and east edges of this neighborhood are available for further development. TOPOGRAPHY: The terrain in this area consists of rolling hills and level plateaus; however, there are several areas that contain steep hillsides. The most prominent features in this area are Springbrook and Panther Creeks. EXISTING PARKS AND OPEN SPACE AREAS: Name Cedar River Natural Zone Cedar River Park Cleveland Property Lake Street Open Space Lower Talbot Open Space Narco Property Panther Creek Wetlands Philip Arnold Riverview Park Sit In Park Springbrook Watershed Springbrook Watershed Park Talbot Hill Reservoir Teasdale Park Tiffany Park Open Space Area 237.0 Community Park 23.0 Open Space 23.6 Open Space Area 1.0 Open Space Area 4.5 Community Park 15.0 Open Space 73.0 Neighborhood Park 10.0 Neighborhood Park 11.5 Neighborhood Park .5 Open Space Area 38.0 Neighborhood Park 16.0 Neighborhood Park 2.5 Neighborhood Park 10.0 Neighborhood Park 7.0 a SPECIFIC RECOMMENDATIONS: Proposed Cedar River Regional Park Priority: Medium Type: Development The Cedar River drainage corridor east of the I-405 has the potential to become a premier major regional park. With the wooded steep hillsides on both sides of the valley, the Cedar River, existence of several park sites and the potential to create a major trail system, this area offers many active park areas and open space opportunities. The river itself should not be overlooked as a recreation resource. Some of the activities it can offer include fishing, wading, floating, salmon viewing and general riverfront access. The intent of this plan is to create a major regional park within this area that would tie all the various activities and spaces into one cohesive park and open space unit. By developing a uniform park signage system, the area should be easily recognized as a regional park. Additional park lands within this corridor are listed as a part of the east planning area on page 27. The following sites would become a part of the proposed Cedar River Regional Park: Cedar River Park Priority: High This existing 23.07-acre park site is located along the Cedar River, just east of the Interstate 405 freeway. The main access to the park is from the north, off Maple Valley Highway (SR 169). The access road will probably be relocated in the next few years as a result of the planned project to widen SR 169. This site currently contains a 36,000-square foot Community Center, 310-seat performing arts center, softball field, soccer field, picnic facilities, restrooms, and river -front beach. Recommendation for the park include: Construction of an outdoor aquatic center Relocation of the soccer field Relocation of the entrance road Ball field lights Additional parking Relocation of the adjacent park maintenance facility 42 Proposed Narco Community Park Priority: High This proposed 15-acre park site is located across the Cedar River from the existing Cedar River Park. The proposed site is linked to Cedar River Park by a pedestrian foot bridge. Proposed facilities could include: • Parking area (100-150 spaces) • Restroom/shelter building • Baseball fields Internal trail systems Riverview Park . Priority: Medium This 11.5-acre site is located on the south side of the Cedar River, just off Maple Valley Highway. The park currently includes a picnic shelter, canoe launch and restrooms. Because of the unique location on the river and within the Maple Valley open space area, the site presents an excellent opportunity for an environmental education center. The site could include a place for salmon viewing, interpretive trails, wildlife and plant observation points, and a building to house classrooms and indoor displays. Also recommended for this site is a regional park headquarters. Proposed facilities could include: • Trail systems • Viewing areas for fish and wildlife • Interpretive facilities • Outdoor display areas • Indoor interpretive center • Regional park headquarters • Parking (30 spaces) Proposed Royal Hills Park Priority: Medium This proposed 62-acre park site is located off Royal Hills Drive. A significant portion of the site is situated under utility power lines. The suggested site is relatively flat but contains many overhead power lines running in many directions. Because of its many different levels, many activities could occur on the site simultaneously. Suggested facilities for this park site could include: • Soccer fields (4) • Open play area • Picnic area • Mountain bike riding area • Separated area for neighborhood park function • Trail systems • Group picnic areas • Shelter/restroom • Parking (150 spaces) 43 Philip Arnold Park Talbot Hill Reservoir Thomas Teasdale Park Cedar River Natural Area Priority: Medium This proposed open space area includes about 600 acres of land consisting of steep hillsides and power line easements. The City currently owns about 237 acres of this land, which is located along the south side of the Cedar River. Priority: Medium Type: Development Philip Arnold Park is a 10.0-acre park located at the top of Renton Hill. Facilities at the park include a multi -purpose play field, two tennis courts, a multi -use paved court, picnic shelter, and a small activity center building. The park is in good condition and only needs minor improvements. They include: • Removal of stumps and turf reseeding • Upgrade restroom facility Priority: Medium Type: Development This 2.5-acre park is located on a covered water reservoir and is located at the corner of Shattuck and South 19th Streets. The site is mostly open with a small parking area. Some additional activity spaces could be accommodated on the site although it is still small. Facilities include three tennis courts, three pickleball courts and a restroom facility. Overall, this park is in very good condition. Only minor improvements are recommended. These include: • Additional landscaping • Creation of a picnic area Priority: Medium Type: Development This existing park is one of the largest neighborhood parks (10.0 acres) in the Renton system. It is located adjacent to Talbot Hill Elementary School off 23rd Street. Facilities at the park include a multi -purpose play field, a basketball court, a multi -use paved court, a children's playground, picnic shelter, and small activity building. Only minor improvements are recommended for the site. These include: • Removal of stumps • Renovation/reseeding of field • Upgrade backstop 44 Proposed Rolling Hills Park Priority: High Type: Development Proposed Lake Youngs Park This proposed 13.0-acre neighborhood park site is currently occupied by a City water reservoir. This is an area of the City that is not presently being served by a neighborhood park. In general, the site is relatively level and heavily wooded. Proposed facilities at the site should include: • Children's playground • Picnic area • Trail system • Open play area • Multi -use court area • Tennis courts • Youth baseball fields • Softball fields • Parking (10-15 spaces) Priority: Low Type: Development The proposed 30-acre park site follows an existing utility right-of-way. The Lake Youngs linear park follows a Seattle waterline easement that extends from the east down through downtown Renton. However, only a portion of the waterline easement is suitable for development. The proposed site extends from the east City limits to its intersection with I- 405. The site is approximately 150 to 200 feet wide and would be developed with a paved trail system. Tiffany Park Priority: Medium Type: Acquisition/Development This existing 7.0-acre park is located at the corner of Lake Youngs Way and Kirkland Avenue. It has a nice setting within a residential neighborhood. Facilities at the park include two tennis courts, a multi- purpose play field, a basketball court, a children's playground and a small activity building. It is recommended that the City acquire land to the south for the purpose of connecting Tiffany Park with Cascade Park. This proposed parcel of land contains a small creek and a fairly steep eastward -facing slope. Within this new parcel of land should be a paved trail with limited open grass areas. The slopes should remain in their natural state. Improvements to Tiffany Park itself should include: • Trail system (paved walkways) • Removal of stumps • Renovation/reseeding of turf • Renovation/replacement of activity building/restrooms 45 Cascade Park (County) Proposed Benson Hill Park Priority: Low Type: Acquisition The 10.7-acre park is an existing neighborhood county park. Once this neighborhood is annexed to Renton, the City should take over the operation of this park site. At that time, significant improvements should be made to the park. See also the discussion on Tiffany Park. Priority: Low Type: Acquisition/Development This 25-acre proposed park site is located off SE 176th St. between 100th Ave. and 116th Ave. The neighborhood is fairly well developed and as a result there are very few opportunities for park land acquisition. This proposed site is one of the few remaining parcels that is undeveloped. It presently contains a large wetland area. Facilities at the site should include: • Wetland interpretive area/boardwalk/trail system • Softball fields (2) • Youth baseball field • Soccer fields (3) • Picnic area/shelter • Parking area (100 spaces) • Trail system • Tennis courts (3) Proposed Panther Creek Open Space Priority: Medium Type: Development The Panther Creek open space area consists of 73 acres of wetlands and steep hillsides. The area is located directly east of the freeway, extending from I-405 to South 200th Street. The City's Public Works Department has plans to develop this area into a water retention area. The development plans include increasing the depth of wetlands area, forming islands and introducing wetlands species. This development creates several opportunities for passive recreation. Proposed facilities at the site could include: • Boardwalk/interpretive trails • Viewpoint areas/vistas • Trail systems Hei Edlund Property Priority: High Type: Acquisition/Development This proposed 18-acre site is located off SE 176th Street and currently consists of an old farm with two houses, an old barn and some pasture land. The property is a mixture of wooded areas, pasture, small streams, and wetlands. The primary use of the site would be passive recreation. A system of trails and several picnic areas are recommended for this site. Proposed Panther Creek Park Priority: Low Type: Acquisition This proposed 7-acre park site is located on the bluff overlooking the Renton industrial area. The site will serve that narrow strip of incorporated area that extends south toward the City of Kent. Proposed facilities for this park should include: Multi -use ball field Picnic area Parking (10-15 spaces) Tennis courts Children's playground Soccer field Paved multi -use court Proposed Springbrook Open Space Priority: Low Typed: Acquisition This proposed 90-acre open space area includes the 38 acres of an old City watershed. The site consists of creek basin surrounded by heavily wooded slopes. The intended use of this site is for passive recreation. Minor improvements could include: • Trail system • Interpretive facilities • Trail head 47 Springbrook Park Priority: Medium Type: Development This 16.0-acre neighborhood park site is undeveloped and is located adjacent to the Springbrook Watershed. Because of its size and proximity to the Springbrook Watershed, the park site has many opportunities for unique recreation use. Some of the recommended facilities could include: • Trail system • Children's playground • Picnic area • Paved multi -use court • Tennis courts (2) • Youth league baseball fields (2) • Parking (10-15 spaces) Renton Park (County) Priority: Medium Type: Acquisition This 20-acre park site is owned by King County and is adjacent to Lindberg High School. The site consists primarily of steep hillsides and remains in a natural site. No changes are recommended. } t �♦ 1. xw 1 A�:wA s aw t A � ItftWllQSrl _- Y KT-0 sue: P N. V i _ f I II ua.1, A tt1Yn p Y. IA' A IIt�p 5. A 1M4 : IIINP c � AtMWYIIYL:; }�Q X d. ` kLf.Y&fIMY 1 Il Mw. A } a Y a _ �. Y }rn p' .. r.. YtMx Yt}p 4S t PANTHER Aw A 1. Proposed Cedar River Regional Park 2. Philip Arnold Park 3. Talbot Hill Reservoir 4. Thomas Teasdale Park 5. Proposed Rolling Hills Park 6. Proposed Lake Youngs Park 7. Tiffany Park 8. Cascade Park 9. Proposed Benson Hill Park 10. Proposed Panther Creek Open Space 11. Edlund Property 12. Proposed Panther Creek Park 13. Proposed Springbrook Open Space 14. Springbrook Park 15. Renton Park Rej Appendix F Community Survey Response Telephone Survey Comments Verbatim responses Question 60: How would you rate the need for the following additional facilities within the city, in general, whether provided by the city, school district, or another provider? Other responses. • Arboretum. • Art center with instruction. • Being a senior, don't like to walk too far and would like to enjoy pool facilities near the place where I live. • Boeing lake front property. • Don't know. • Kite flying field. • Multi purpose activities center. • None. (7) • NR. • Off boat ramp. • Off road motorcycle and ATV park. • Pets allowed in all parks on leash. • Sidewalks on all streets on Kennydale. • Teenage computer center. Question 120: Do you have any specific comments or recommendations to make about the proposed park plan or this survey? • A computer center for teenage youths very important. Kids without computers are at a terrible disadvantaged. You could probably get Microsoft to donate the computers and you could use existing facilities. They do not have to look like schools. It would be better if they did not. Finally they should be walking distance for the kids. • All for user fees, it would be nice be able to follow a bike trail threw downtown Renton to Southcenter. Tennis court lighting is not necessary to light them but you could make another court change every one that uses the docks so they can be rebuilt. • Awesome parks as they are and would like to see the same or higher level maintained. • Awful lot of questions to answer. • Better water fountains and outdoor swimming. • Can I please get a copy of this survey? • City pool is number one priority scale back the pool measure that was on the ballot. I don't want a Wild Waves type of thing. I don't want people from outside of Renton coming to our pool. 50 • City property located off Third NE and Union to be developed into park. • City has a resources to maintain park facilities. • Continue using the trails in Lake Washington and Cedar River and want to see it expanded. Core areas in downtown Renton which could be possibly pedestrian areas for shopping • Develop Boeing waterfront. • Do not try to do everything schools should be. • Do survey on line. • Earlington is not part of West Hill. Where is the money coming from? • Focus on facilities not programs. For programs rely on schools churches, nonprofit and for -profit groups and community group families, etc. More grassroots and community things. Foster more community originated activities rather than professionally administered activities. It's a question of where the tax dollars are going. • For question 107: Why do we charge a single-family homeowner more ($534) than a multi -family renter ($376)? Shouldn't we charge everybody the same whether it is single-family residence or multi -family apt. Dweller? • Good that they are looking at other entities and not just the taxpayer. • Great tool but the reproduction of the maps was not legible; written description should have been used perhaps. • 1 found the joint venture opportunity confusing; graphics are positively completely unreadable. • 1 found the map a little hard to interpret. The areas were circled, but there was no coordination to the lesson at the bottom of the page. Having the maps was really helpful. Once I got a city person to help me. The growth impact fees need to be increased for apartment units. My logic is that since the apartment people do not have yards of their own, they tend to be users of park space. • 1 would like to see some specific projects that are directed toward the disabled, such as hiking rails that are wheelchair accessible and therapy pools. • 1 would like to see the growth of the area limited. There are too many people living in the area. Can't support the growth that we have and if it continues, it will become unlivable. • If a retired person 65 or over lives in a $180,000 home with $27,000 annual income, give them a tax break so they can afford this. For question 84, why can't we use baseball fields in the winter? Question 85; enclose the outdoor pool in the winter months. Question 86; close the winter pool in the summer • If they think it is a good idea to condemn people in houses for parks then I think it is a bad idea. Take signs down at Coulon Park "no rollerblading or bikes." • 1 found it hard to read the maps. They appeared to be color coded and I am active with people with special needs and you need programs for youth with special needs. They were black and white, so you could not read them well. I needed different data for some of the questions • Illegible map. I jut can't differentiate between existing and proposed. • Illustrations were not clear. • 1 want'the part NE Third and underdeveloped. • Just wish they had more fishing piers on the lake, walk out on a pier to fish since I'm retired. • Keep the residents informed. • Kids want a soccer post, but it is a horrible spot. The post is right next to the kids' playground area the ball gets kicked into the children's play area. 51 • Left out was the condition of the existing parks, many are dangerous and in need of update. • Make sure we have a watchdog who is watching the officials carry out these projects. • Maps are hard to decipher as far as what is existing and what is proposed. Thanks for taking the time to get the public's opinions before going ahead with something. • My biggest concern was that you do this systematically and collectively rather than compartmentalize the process. I find there is a tendency for people to work on the parts and loose track of an integrated whole. • Need more information. • Off leash dog area in Renton. The closest one is on Mercer island and it's far, but we would like one near by that's closer in the Renton area. All the developments it's hard to find one. It's hard to take your dog somewhere if you can't take them anywhere. • One of the best surveys I have ever taken; it's very good. • Overall the parks are great in Renton, but they were very shortsighted not to do the swimming pool project. • Parking is a big issue. Parking is slim and I think parking will be a big issue. • Picnic tables with a lot of trees for shade. • Places for families to go and participate in recreational activities without additional fees is very important, i. e., park trails etc. • Please don't build a water park; I just want a community pool. • Please don't put water facility at the Cedar River Park and please do not create a dog park. • Please let dog owners bring dogs on leash to all Renton parks. • Purchase private property adjacent or surrounding other parks. • Quality of life for every resident of Renton is important. Make sure that all populations are surveyed especially the children, teens and disabled. • Questions 67 through 76; we would want to be working with the special interest groups who will use these facilities in an ongoing basis to do maintenance, etc. Questions 85, 86 & 87; voters already voted on these issues. Would like to see results of this survey published. have city council check voter approval in how residents voted in going ahead with something. • Recreation should be fun and educational at the same time. • Renton has always had the best playgrounds and that is why I have lived here a long time. • Renton needs to do this. • Renton should develop an off -leash park similar to Marymore Park with access to water along the Cedar River. • Residents should be informed via mail or TV. • Rock climbing wall in a park in downtown. • Sound barrier wall in Maple Valley • Serious doubts the survey will be affective in solving. • Some of the maps you gave are crummy; the regions were not marked well on the maps. • South Renton is in miserable shape! No development of facilities in the rest of Renton, until the South Renton area gets its own community center a program. Traffic to the rest of Renton is cut off Renton Hill isolating us. Traffic lights into Renton are so unsynchronized that it's almost faster to get to Southcenter than Renton. Multi -purpose on the third map --along the trail from Renton Hill to Young Road is a miserable debt of scrabble with ratty trash. On the rail trail saying yes, we are interested in that. On road bicycle road, Petrovitski Road, is a dangerous place for a road for bicycles. Off road 52 mountain bike trails --the shaded area is not obvious, we don't know what that means. Playgrounds and play area map Philip Arnold Park is located on the Renton hillside not the South Renton park side. Basketball and other courts are far from South Renton. The lines for swimming classes are too overwhelming. Have to get a number and then you need to stand in line, we need more facilities. Activities in South Renton are poorly promoted. • Survey map photos were essentially useless because they were not clear enough. • Survey was good. • Survey was good and covered a lot. I see a lot of misuse of local facilities and parks and they are being destroyed. • Tax dollars should be used for capital improvement programs. Should be supported by user fees. Kids should always be free. • Tell us where we can look at these maps. The ones we got were very hard to read because the print is so small. • That we have an indoor pool is important. I think the outdoor pool got voted down because it could not be used all year around. • The maps are a little hard to read. • The aquatic park that had been defeated earlier if that is put on the ballot again, shall vote against and defeat it again. • The continuing expansion of the trail. I am under the all the way to Enumclaw and the development of the Maple Valley. • The graphics and the maps were horrible. Therefore, I couldn't answer some of the questions. • The map I did not find very useful at all. They were listing places with numbers on the map. The map was too small and detail in black and white. did not find the maps any use at all. It is hard to make choices when you do not know what the usage was before. I did not know what proposed meant. Were they already in the works or not. • The maps are totally unreadable. Small and poorly reproduced. Concerned about the security and vandalism. How are you going to keep the security for trails and park system mostly for the trails? We have vandalism around Liberty Park --if the skateboard parks were added to the school areas, how would they prevent vandalism at middle and high school sites. • The maps are worthless in the survey. I could not tell which map was proposed and which map was existing. • The maps suck, that proposal section is very confusing. The legends did not match. • The maps were hard to read. 1 bet they are great in color • The maps were bad. Indoor pool facilities make more sense because of the weather. Outdoors pool facilities would be constantly limited. • The section that I skipped was for the maps. It was very confusing on the graphics. That's why I didn't respond. Don't build the facility bathrooms in the Renton area because they are always locked anyway, especially the Seuss Creek Trail, a little past Renton or Kent area. If the facilities are built have them available to the public, don't lock them up. Some parks are usually closed during the winter time so it doesn't make any sense to have them closed. • There is a piece of land next to a school that had apparently been donated for a park but I have seen nothing about it. North Renton needs a park badly. And I would be shame not to use it. • There should be those city and schools courage. • They need a swimming pool that s not I a school. We need a really large facility they can host big events, like concerts and a Christmas bazaar. 53 • Think progressive and see examples from Scottsdale, Arizona or Bend, Oregon • This whole thing did not mention neighborhood watch program. I do not know it that is a part of the parks program, but it is very good and worthwhile being invested in. • Those less able to pay for special needs and should be first if some of the facilities at the schools could be opened for after school programs, language programs, computer programs etc. It could solve the problems with latchkey programs etc. • This is very good. I like this survey. • To make Washington Boulevard as much local traffic as possible, put speed bumps in to make people not want to use it. From 40th to the Boeing area at the other end of Lake Washington Boulevard. Keep traffic down. • To maximize partnerships with non-profit organizations to minimize cutting costs look at reallocating existing city resources to parks facilities and programs before increasing taxes • We have a great park department, and I think that it has been managed well, there are some issues. • We have enough parks —they're just underused. May Creek Park would be good candidate for a leash -free dog area. • We love Renton parks and trail systems and we think they are some of the best. • We need a dog area, i.e., and an off -leash area. If people pick up after their dog, then we should have an area for dogs to run. • We would rather have Renton lower their housing density to have kids more areas to run around in instead of having new parks. • Well thought-out all areas covered. • Where I did not answer questions. I did not know enough to respond as far as the maps. They were useless. I am not impressed with Renton. I find it very provincial. Take the library for instance. It took them a long time to become part of the King County Library system, and they are still not fully part of it. There is just an attitude I do not like. I find it typical of Renton in general. • Why would they tear down Highland Neighborhood Center when it has just been rebuilt? • Would like results to the survey. 54 Telephone Survey Results A random sample of resident voter households in Renton were contacted in November 2001 to participate in a controlled sample survey concerning park, recreation, and open space needs and priorities. Rem 450 households agreed to participate in the survey and were mailed a copy of a summary description of the plan and a copy of the questionnaire. Survey results were compiled for the first 200 households who completed the surveys by follow- up telephone call - the number planned for in the original survey scope - of which 48% were male and 53% were female. The resulting survey results are accurate to within 8+/- percent of the opinions of the general population (the statistics are rounded and may not add to 100 percent). The statistics also account for undecided (ranged from 0 to 3% of the total) but do not depict the percents in the tables shown. Following is a summary of the results for the total sample group. ration ro rampriorities 5 Have any household members used recreational 67% yes programs provided by the city, school district, or 33% no another public or private agency in the last ear? What recreational programs do you think should be offered by the city, school district, or another public or private agency on a scale of 1 to 5 where 1 is the least important and 5 is the most important? Recreation programs lowest / highest 1 2 3 4 5 6 Before/after school child care/latch key programs? 6% 7% 17% 32% 39% 7 Special populations — all skills and disabilities? 4% 14% 32% 29% 20% 8 Teen social, education activities? 3% 4% 26% 41 % 27% 9 Senior social and health activities? 4% 6% 21 % 43% 27% 10 A uatic instruction and recreation - all ages? 8% 16% 22% 30% 23% 11 Sailingand kayaking — all ages? 35% 29% 23% 12% 1 % 12 Skiin , hiking, andspecial events — all ages? 20% 30% 32% 15% 3% 13 Physical conditioning and fitness classes - all ages? 5% 10% 29% 37% 19% 14 Indoor athletic leagues and clinics (non -school) — basketball and volleyball - all ages? 5% 9% 34% 35% 17% 15 Outdoor athletic leagues and clinics (non -school) — baseball, softball, and soccer - all ages? 3% 8% 32% 37% 20% 16 Self-help classes - finances, health, fashion - all ages? 10% 24% 41 % 19% 6% 17 Arts and crafts instruction - all ages? 8% 19% 47% 19% 6% 18 Drama and performing arts instruction - all ages? 13% 17% 41 % 21 % 8% 19 Environmental education and involvement — all ages? 10% 16% 34% 25% 15% 20 Pet training and instruction classes — all ages? 29% 34% 27% 8% 2% 21 Special events — Renton River Days, Concert Series? 3% 5% 24% 36% 320;o If it requires more money than can be budgeted to provide future recreation programs, how would you rate the following methods of paying for them? 55 Recreation program financing options lowest / highest 1 2 3 4 5 22 Reduce the number - of programs to control costs? 21 % 20% 27% 23% 9% 23 Reduce the content, variety, and duration - of 18% 23% 26% 24% 8% programs to control costs? 24 Increase user fees for non-residents — to finance 4% 5% 11 % 31 % 49% program services? 25 Increase user fees for everyone - to finance 10% 16% 36% 30% 10% program services? 26 Increase city tax revenues — to finance needed 33% 24% 25% 11 % 8% ro ram services? Facility priorities In general, how would you rate the existing inventory of park, recreation, and open space facilities provided in Renton by the city, school district, and other park providers? lowest / highest 1 2 3 4 5 27 Quantity —the number and location of existing park 2% 3% 23% 51 % 22% and trail sites to serve the existing population? 28 Quality— of maintenance conditions and furnishings 1 % 5% 28% 47% 19% including parking, restrooms, water fountains, and other equipment in existing arks? How would you rate the need for the following additional facilities within the city in -general whether provided by the city, school district, or another park provider? lowest / highest Facility priorities 1 2 3 4 5 29 Wildlife habitat and conservation areas? 10% 18% 30% 25% 18% 30 Working farms with animals and equipment? 32% 26% 29% 10% 3% 31 Community and pea-patchgardens? 13% 15% 37% 24% 11% 32 Historical buildings and museums? 7% 18% 45% 23% 9% 33 Picnic tables and shelters? 4% 10% 37% 36% 13% 34 Power and sailboat launching and moorage facilities? 18% 28% 30% 16% 9% 35 Handicap accessible trails within arks? 8% 14% 31 % 29% 19% 36 Nature and interpretive trails within arks? 11 % 17% 34% 27% 11 % 37 Multipurpose hike and bike trails? 7% 10% 32% 39% 13% 38 On -road sidewalks to schools, parks, business districts with trees, benches, signs, and amenities? 4% 13% 22% 29% 33% 39 Off -road walking and hiking trails between neighborhoods, parks, schools, and other locations? 7% 12% 30% 37% 15% 40 On -road bicycle routes to schools, employment centers, business districts — citywide? 7% 13% 26% 34% 21 % 41 Off -road bicycle trails into backcount areas? 15% 31 % 31 % 14% 9% 42 Kayak and canoe access on Lake Washington? 18% 27% 34% 15% 7% 43 Children's playgrounds and play areas? 6% 10% 28% 34% 23% 44 Skateboard and roller -blade courts? 26% 27% 25% 18% 5% 45 Rock climbing, mountaineering, and orienteering site? 31 % 35% 23% 8% 3% 46 Basketball, volleyball, and tennis courts? 7% 16% 44% 23% 11 % 47 Soccer fields? 9% 17% 37% 25% 14% 48 Baseball and softball fields? 7% 15% 40% 24% 150Y 56 lowest / highest 1 2 3 4 5 49 Golf course and driving ranges? 36% 29% 22% 7% 7% 50 Outdoor aquatics with swimming and leisurepools? 16% 17% 22% 26% 19% 51 Indoor aquatics with swimming and leisurepools? 10% 12% 28% 32% 20% 52 Indoor gym and physical conditioning facilities? 7% 17%. 39% 25% 13% 53 Arts and crafts facilities? 15% 28% 37% 16% 5% 54 Community classrooms and meeting facilities? 12% 22% 39% 21 % 8% 55 Performing arts and theater facility? 15% 21 % 35% 21 % 10% 56 Daycare and child nursery facilities? 10% 17% 27% 26% 21 % 57 Teen activity center? 4% 9% 30% 30% 27% 58 Senior activity center? 9% 11 % 30% 37% 14% 59 Off -leash pet arks? 33% 23% 19% 14% 13% 60 Other ? 19 responses Development plan proposals Under the proposed park clan. the city. school district. and other park providers may jointly develop picnic facilities, waterfront parks, trails, playgrounds, recreational courts, athletic fields, gymnasiums, meeting facilities, and other activities within the city. How would you rate the following proposals — as shown on the attached preliminary concept _-graphics? Conservancy parks lowest / highest 1 2 3 4 5 61 Conservancies environmental — protect important 6% 7% 18% 35% 35% environmental areas of the city including additional new sites along Lake Washington and the Cedar River? 62 Conservancies historical — identify historical buildings 6% 17% 35% 28% 15% and exhibit interpretive information about the city's historical waterfront, coal mines, downtown business buildings, and other heritage features? Lowest / highest Trails stems 1 2 3 4 5 63 Multipurpose trails — develop a network of off -road 9% 15% 36% 26% 15% hike, bike, and some horse trails connecting neighborhoods to Lake Washington, the Cedar and Green Rivers, Cougar Mountain, and regional sites? 64 Rail trail — operate a local recreational trolley for 35% 20% 20% 18% 8% residents and tourists on the existing railroad line from Fort Dent to Port Quendall? 65 Urban sidewalks and gateways — develop major on- 6% 16% 32% 32% 14% road sidewalks with landscaping, street trees, benches, signage, and other amenities between the downtown and major community business districts? 66 Walking and hiking trails — develop a network of on 5% 9% 35% 33% 18% and off -road sidewalks and walking trails with access to schools, parks, and other community facilities? 67 On -road bicycle routes — develop a system of on -road 10% 11 % 36% 28% 14% bicycle routes providing access to schools, parks, and other community facilities using road shoulders and designated bike lanes along major streets? 57 lowest / highest 1 2 3 4 5 68 Off -road mountain bike trails — develop mountain bike 25% 29% 31 % 10% 5% or single track biking riding areas, trails, and bmx courses? 69 Horse trails — develop horse trails and riding areas in 42% 29% 21 % 7% 1 % the more rural areas of the city? 70 Water trails — develop access and launch sites for 16% 24% 36% 17% 6% water trails on Lake Washington and the Cedar River for kayaks, canoes, and hand carry boats? 71 Boat tours — license a tour boat concession of the lake 32% 18% 21 % 19% 10% and surrounding waterways for residents and tourists during the summer months from Coulon Park? lowest / highest Resource parks 1 2 3 4 5 72 Waterfront access — develop additional waterfront 8% 13% 34% 29% 15% access and swimming beach facilities on Lake Washington and the Cedar River? 73 Fishing access — designate additional fishing access 16% 23% 36% 14% 11 % sites on Lake Washington? 74 Power and sailboat launch ramps — develop additional 22% 29% 27% 17% 6% facilities on Lake Washington? 75 Picnic tables — develop picnic facilities that are easily 6% 14% 30% 34% 16% accessible to all residential neighborhoods? 76 Picnic shelters — develop picnic shelters or group 6% 13% 37% 32% 11 % icnic facilities at major community ark sites? Recreational courts and fields lowest / highest 1 2 3 4 5 77 Playgrounds — develop a system of playgrounds 8% 12% 29% 32% 18% within a Y2 mile radius of all residential areas? 78 Skateboardln-line roller -blade courts — develop multi- 28% 25% 27% 15% 5% use court facilities at middle and high school sites? 79 Basketball courts — develop additional basketball 9% 19% 42% 25% 5% courts at park sites with group use picnic facilities? 80 Volleyball courts — develop additional sand volleyball 12% 26% 40% 19% 3% courts at park sites with group use picnic facilities? 81 Tennis courts — locate and light tennis courts at middle 12% 18% 40% 24% 6% and high school sites for joint student and public use? 82 Youth baseball/softball fields — improve/develop 8% 12% 37% 32% 10% additional baseball fields for younger age players at school and other new park sites? 83 Youth/adult baseball/softball fields — develop 9% 13% 37% 28% 12% additional competition fields for older age youth and adults at new park sites? 84 Soccer fields — improve/develop additional youth and 9% 17% 36% 25% 12% adult soccer fields at school and other new park sites? 58 Facilities lowest / highest 1 2 3 4 5 85 1 Outdoor aquatics center — develop outdoor swimming 20% 18% 24% 18% 21 % and leisure pool complex at Cedar River Park? 86 Indoor aquatics center— develop indoor swimming and leisure pool complex at Cedar River Park? 15% 14% 19% 28% 24% 87 Gymnasiums — improve/expand gymnasium and 4% 10% 37% 35% 13% fitness facilities at school sites to provide after school and evening events for youth and adults? 88 Gyms — neighborhood recreation buildings — phase 16% 16% 27% 26% 15% out small neighborhood recreation buildings and develop joint use facilities at school sites instead? 89 Gyms - North Highlands Neighborhood Center (16th 17% 15% 29% 23% 13% and Kirkland) — demolish the existing building and develop a new building as a joint ark/school facility? 90 Auditoriums, stapes, and large meeting rooms — jointly 7% 15% 29% 28% 226/6 schedule major meetings and other community events using existing city, school, hotel, and church facilities? 91 Special populations center — develop a facility for 7% 17% 34% 31 % 11 % special needs children at the community building in Liberty Park and/or at a school sites? 92 Teen center— develop an after school or after hours 3% 8% 27% 37% 25% teen activities center at the community building in Liberty Park and/or at middle school sites? 93 Arts center— develop an arts center with instruction 11 % 24% 34% 19% 12% areas, artist studios, galleries, and exhibition space in the community building at Liberty Park? 94 Historical exhibits — develop interpretive exhibits at the 15% 30% 31 % 15% 8% former Denny Renton (Narco) brick factory and Port Quendall sites? 95 Environmental exhibits — develop interpretive exhibits 14% 24% 28% 26% 9% at coal field, salmon, water recharge, and aquifers? 96 Restrooms — develop additional restroom facilities in 5% 7% 28% 33% 27% ma or community arks throughout the city? lowest / highest Special projects — no sketches shown 1 2 3 4 5 97 Veterans Memorial — develop a memorial honoring all 15% 19% 25% 22% 20% 1 war veterans in a downtown park setting? 98 Renton Square — convert the former car dealership 4% 8% 14% 32% 42% building at Piazza Park into a multipurpose special events space with room for farmers market, exhibitions, and other activities? 99 Renton Green — develop a multipurpose "village 8% 10% 27% 34% 20% green" at the former Denny Renton (Narco) brick yard site across the river from Cedar River Park for soccer playing area, kite flying, frisbee, andspecial events? 00 Off -leash do_g park — designate an off -leash dog area 32% 25% 21 % 9% 13% at the former Denny Renton (Narco) brick factory with fencing, clean-up, and rules of conduct? 01 Working farm — acquire and preserve a working farm 41 % 25% 18% 10% 6% with animal, equipment, and crop exhibits? 59 Growth management In the next 6 years the city's population could increase by another 5,000 people (or by approximately 10% more than the existing population of 50,052 persons) as vacant lands are developed for more housing and annexed to the city. 02 In your opinion, will existing (not including any of the 25% yes above proposals) park and recreation facilities within 48% no the city, county, and school district systems be enough 28% don't know to provide for this population increase? The existing inventory of city park and recreational facilities provided within the city is estimated to be worth about $2,400 per person or $6,000 for an average single family house. This amount is the cost required to provide additional park facilities for new residents if the city is to maintain the same standards for park, recreation, and open space facilities. Given this fact, how would you rate the following methods for dealing with the impact on parks of new development? Growth management financing lowest / highest 1 2 3 4 5 03 Lower standards - for the number of park facilities 43% 26% 23% 4% 2% provided future populations? 04 Collect a -growth impact fee from new housing development projects - to pay for park improvements 2% 3% 12% 33% 50% within residential neighborhoods? 05 Collect a -growth impact fee from new commercial 5% 6% 17% 30% 43% development projects - to pay for park improvements within commercial areas of the city? 06 Increase city tax revenues - to acquire and develop 29% 25% 29% 13% 4°/ 1 ark facilities to offset development impacts? VrOWtn Impact fees rerceni oT cost 07 If a park growth impact fee were to be collected from 7%= $6,000 new housing development proiects, what amount of 6%= $4,500 this cost would you recommend be charged for every 24%= $3,000 new single family house to be developed in the city? 32%= $1,500 (The city is currently charging $534 for a single family 24%= $ 534 house and $376 for a multifamily unit.) 2%= $ 0 Growth impact fees can not be used to expand or improve park facilities for existing residents. Projects that improve or develop the existing park system that benefit existing residents must be financed by other methods. How would you rate the following methods of financing park improvements for existing residents? We Real Estate Excise Tax City Council could assess a variety of optional sales taxes as a means of financing the acquisition and development of additional park, recreation, and open space improvements. How would you rate this option? lowest / highest V tional aeaicatea taxes 1 2 3 4 5 08 Real Estate Excise Tax (REET) — an additional 20% 17% 26% 18% 19% 0.25% assessment can be added to the sales price of all real estate to be dedicated to the acquisition and development of park, recreation, and open space? Would equal $250 per $100, 000 in sales price.) General obligation bonds City Council could submit a general obligation bond for voter approval as a means of financing the acquisition and development of additional park, recreation, and open space improvements. general onn ation Dona Amount per year 09 If a bond were to be put on the ballot to finance the $122.98 highest priority proiects listed above, how much, if anything, would your household be willing to pay per year for additional park, recreation, and open space projects that would benefit existinc i city residents? Joint venture opportunities Besides Renton - the school districts, churches, athletic organizations, and a variety of other public and private agencies own and operate park and recreational facilities within the city's recreational service area. How would you rate joint venture projects with the following agencies? Development lowest / highest 1 2 3 4 5 10 With school districts — for the development of playgrounds and athletic fields at school sites for after - school public use? 2% 3% 18% 35% 40% 11 With nonprofit organizations — for the conservation 5% 11 % 30% 25% 27% of sensitive environmental areas or the preservation of historical areas or the development of community athletic facilities for public use? 12 With for -profit organizations — for the development 13% 12% 32% 22% 19% of specialized facilities like athletic clubs, swimming ools, and conference centers? Program operation 13 With school districts — for the operation of after school recreational programs in the school buildings for public use? 4% 3% 20% 35% 37% 14 With nonprofit organizations — for the management 5% 8% 36% 25% 24% of sensitive environmental areas or the operation of after school programs, athletic leagues, or community facilities for public use paid with a fee? 15 With for -profit agencies — for the operation of 13% 12% 35% 18% 20% specialized facilities like athletic clubs, swimming pools, conference centers, and performing theaters for public use paid with a user fee? 61 Respondent characteristics 16 Which area of the city do you live in? 7% Downtown 23% Kennydale 9% North Highlands 26% Highlands 5% East Highlands 3% Renton Hill 6% West Hill/Earlington 7% Tiffany Park 8% Talbot Hill 5% Maplewood 17 How long have you lived in Renton? 0-1 2-5 6-10 10+ years 0% 20% 14% 66% 18 What type of housing do you live in? Own rent 90% 11% 19 What age group are you in (circle one)? 18-24 25-34 35-49 50-64 65+ 1% 13% 37% 35% 16% Comments uo you nave any specitic comments or recommendations to make about proposed park plan or this survey? 94 responses Please call Jim Shepherd at the Community Services Department at 430- 6605 if you have any questions about this survey or the park plan process. 62 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services/Parks Division Staff Contact...... Jon Jainga For Agenda of: Agenda Status Capital Project Coordinator (ext. 6602) Consent .............. Subject: Public Hearing.. Heather Downs property acquisition - Interagency Correspondence.. Committee for Outdoor Recreation (IAC) Grant Application Ordinance ............. Resolution............ Format Old Business........ Exhibits: New Business....... Issue Paper Study Sessions...... I IAC Grant Resolution nformation......... Memo from City Attorney Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept ......... X Finance Dept ...... X Other ............... April 28, 2003 Fiscal Impact: Expenditure Required... $500,000.00 (Parks Mit. Fees) Transfer/Amendment....... Amount Budgeted.......... $500,000.00 (Parks Mit. Fees) Revenue Generated......... $500,000.00 (IAC grant) Total Project Budget City Share Total Project.. $500,000.00 SUMMARY OF ACTION: In 2002, during Executive Session, City Council approved the property acquisition of the Heather Downs property ($934,000). The property is approximately five acres and located at Union Avenue and NE 3rd Street. Currently, staff is preparing a grant application for the Heather Downs property acquisition. The grant will be submitted to the Interagency Committee for Outdoor Recreation (IAC) under the IAC Local Parks category. If successful, IAC would fund up to 50% (or $500,000) of the Heather Downs property acquisition. IAC requires all local agencies to submit a completed State Grant Application. One of the submittals is the grant resolution. Council must approve the resolution with no changes to the text. STAFF RECOMMENDATION: Staff recommends City Council approve the IAC Grant Resolution for the Heather Downs Property and authorize the Mayor and City Clerk to execute the IAC Grant Resolution. 2003-087aa MEMORANDUM A }, u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President City Council Members Via: Jesse Tanner, Mayor FROM: James Shepherd, Community Services Staff Contact: Leslie Betlach, Parks Director (6619) Jon Jainga, Capital Project Coordinator SUBJECT: Heather Downs Property Acquisition — Interagency Committee for Outdoor Recreation (IAC) Grant Resolution TRST 1F- In 2002, during the Executive Section, City Council approved the property acquisition for the Heather Downs property. The property is approximately five acres and located at Union Avenue and NE 3rd Street. Currently, staff is preparing a grant application for the Heather Downs property acquisition. The grant will be submitted to Interagency Committee for Outdoor Recreation (IAC) under the IAC Local Parks category. If successful, IAC would fund up to 50% (or $500,000) of the Heather Downs property acquisition. RECOMMEMDATION: Staff recommends City Council approve the IAC Grant Resolution for the Heather Downs property and authorize the Mayor and City Clerk to execute the IAC Grant Resolution. BACKGROUND SUMMARY: IAC requires all local agencies to submit a completed state grant application. One of the submittals is the grant resolution. Council must approve the resolution with no changes to the text. As part of the grant application process, the City Attorney has reviewed the IAC Grant Resolution and indicates the resolution for IAC financial assistance is approved as to legal format and since IAC will allow no changes to the text of the resolution, there is no reason to reformat into City format. 2003-087aa Jrant process is as follows: , 2003: Grant applications due to IAC office. 1, 2003: City of Renton adopted 2003 Long -Range Park, Recreation and Open Plan due to IAC staff. kugust 2003: IAC staff reviews all grant applications for technical completion. nber 11, 2003: IAC staff recommends their ranked list of successful grant ants to the Legislature's and Governor's offices. iry-March 2004: Governor approves the IAC ranked list of successful grant ants. 2003-087aa IAC MANUAL. Sw - JANUARY 27, 2003 APPLICATION 2003 - WWRP, LOCAL PARKS 11. WWRP: Authorizing Resolution Local Agencies only —You may reproduce on your own paper, text may not change. Organization Name City of Renton Resolution No. Project Name(s) Heather Downs Property Acquisition A resolution authorizing application(s) for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Interagency Committee for Outdoor Recreation (IAC) as provided in Chapter 79A.15 RCW, Acquisition of Habitat Conservation and Outdoor Recreation Lands. WHEREAS, our organization has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid in financing the cost of land acquisition and/or facility development; and WHEREAS, our organization considers it in the best public interest to complete the land acquisition project described in the application; NOW, THEREFORE, BE IT RESOLVED, that: 1. The Mayor [MAYOR, DIRECTOR, PRESIDENT, ETC ] be authorized to make formal application to IAC for funding assistance; 2. Any fund assistance received be used for implementation of the project referenced above; 3. Our organization hereby certifies that its share of project funding is committed and will be derived from Park Mitigation Funds f SPONSOR MATCHING RESOURCES]; 4. We acknowledge that we are responsible for supporting all non -cash commitments to the sponsor share should they not materialize; [ if applicable ] 5. We acknowledge that any property acquired or facility developed with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and IAC (generally, IAC approves removing facilities from the perpetuity requirement when the facilities have reached their designed life expectancy, or because of extraordinary vandalism, acts of nature, fire, etc.); G. This resolution becomes part of a formal application to IAC; and 7. We provided appropriate opportunity for public comment on this application. This resolution was adopted by our organization during the meeting held: Location Date Signed and approved by the following authorized representative: Signed Title Date Attest: Approved as to form 19 40 CITY OF RENTON g Office of the City Attorney Jesse Tanner, Mayor Lawrence J. Warren MEMORANDUM To: Jon Jainga, CIP Coordinator From: Lawrence J. Warren, City Attorney Date: April 15, 2003 Subject: Interagency Committee for Outdoor Recreation (LAC) Grant Submittals The resolutions for IAC financial assistance are approved as to legal form. Since IAC will allow no changes to the text of the resolutions, there is no reaso eformat them into the City format. Lawrence J. Warren LJW:tmj cc: Jay Covington Jim Shepherd Leslie Betlach April Alexander Post Office Box 626 - Renton, Washington 98057 - (425) 255-8678 / FAX (425) 255-5474 A--% RENTON AHEAD OF THE CURVE a CITY OF RENTON COUNCIL AGENDA BILL Al N: i f= Submitting Data: For Agenda of: April 28, 2003 Dept/Div/Board.. Community Services/Parks Division Agenda Status Staff Contact...... Jon Jainga Capital Project Coordinator (ext. 6602) Consent .............. X Public Hearing.. Subject: Edlund Property Acquisition - Interagency Committee for Correspondence.. Outdoor Recreation (IAC) Grant Application Format Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... IAC Grant Resolution Information......... Memo from City Attorney Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept ......... X Finance Dept ...... X Other ............... Fiscal Impact: Expenditure Required Amount Budgeted.......... Total Project Budget $250,000.00 (Parks Mit. Fees) $250,000.00 (KC Conservation Futures) $250,000.00 (Parks Mit. Fees) $250,000.00 (KC Conservation Futures) $1,000,000.00 Transfer/Amendment....... Revenue Generated........ City Share Total Project. $500,000.00 (IAC Grant) $500,000.00 SUMMARY OF ACTION: Currently, staff is preparing a grant application for the Edlund property acquisition. The grant will be submitted to the Interagency Committee for Outdoor Recreation (IAC) under the IAC Local Parks category. If successful, IAC would fund 50% of the Edlund property acquisition. IAC requires all local agencies to submit a completed State Grant Application. One of the submittals is the grant resolution. Council must approve the resolution with no changes to the text. STAFF RECOMMENDATION: Staff recommends City Council approve the IAC Grant Resolution for the Edlund property acquisition and authorize the Mayor and City Clerk to execute the IAC Grant Resolution. 2003-088aa MEMORANDUM A u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President City Council Members Via: fi Jesse Tanner, Mayor x�� .A FROM: James Shepherd, Community Services Staff Contact: Leslie Betlach, Parks Director (6619) Jon Jainga, Capital Project Coordinator SUBJECT: Edlund Property Acquisition — Interagency Committee for Outdoor Recreation (IAC) Grant Resolution ISSUE: Currently; staff is preparing a grant application for the Edlund property acquisition. The grant will be submitted to the Interagency Committee for Outdoor Recreation (IAC) under the IAC Local Parks category. If successful, IAC would fund 50% ($500,000) of the Edlund property acquisition. The City's match will be $250,000 in Parks Mitigation fees and $250,000 in King County Conservation Future grant monies. RECOMMEMDATION: Staff recommends City Council approve the IAC Grant Resolution for the Edlund property and authorize the Mayor and City Clerk to execute the IAC Grant Resolution. BACKGROUND SUMMARY: As part of the grant process, IAC requires all local agencies to submit a completed state grant application. One of the submittals is the grant resolution. Council must approve the resolution with no changes to the text. The City Attorney has reviewed the IAC Grant Resolution and indicates the resolution for IAC financial assistance is approved as to legal form. The IAC Grant process is as follows: • May 1, 2003: Grant applications due to IAC office. • June 11, 2003: City of Renton adopted 2003 Long -Range Park, Recreation and Open Space Plan due to IAC staff. • June -August 2003: IAC staff reviews all grant applications for technical completion. • September 11, 2003: IAC staff recommends their ranked list of successful grant applicants to the Legislature's and Governor's offices. • February -March 2004: Governor approves the IAC ranked list of successful grant applicants. 2003-088aa IAC MANUAL. $W -- JANUARY 27, 2003 APPLICATION 2003 -- WWRP, LOCAL PARKS 11. WWRP: Authorizing Resolution Local Agencies only -You may reproduce on your own paper, text may not change. Organization Name City of Renton Resolution No. Project Name(s) Edlund Property Acquisition A resolution authorizing application(s) for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Interagency Committee for Outdoor Recreation (IAC) as provided in Chapter 79A.15 RCW, Acquisition of Habitat Conservation and Outdoor Recreation Lands. WHEREAS, our organization has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid in financing the cost of land acquisition and/or facility development; and WHEREAS, our organization considers it in the best public interest to complete the land acquisition project described in the application; NOW, THEREFORE, BE IT RESOLVED, that: 1. The Mayor [MAYOR, DIRECTOR, PRESIDENT, ETC ] be authorized to make formal application to IAC for funding assistance; 2. Any fund assistance received be used for implementation of the project referenced above; 3. Our organization hereby certifies that its share of project funding is committed and will be derived from Park Mitiaation Funds Conservation Future Funds f SPONSOR MATCHING RESOURCES ); 4. We acknowledge that we are responsible for supporting all non -cash commitments to the sponsor share should they not materialize; [ if applicable ] 5. We acknowledge that any property acquired or facility developed with IAC financial aid must be placed in use as an outdoor recreation facility and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and IAC (generally, IAC approves removing facilities from the perpetuity requirement when the facilities have reached their designed life expectancy, or because of extraordinary vandalism, acts of nature, fire, etc.); G. This resolution becomes part of a formal application to IAC; and 7. We provided appropriate opportunity for public comment on this application. This resolution was adopted by our organization during the meeting held: Location Date Signed and approved by the following authorized representative: Signed Title Date Attest: Approved as to form Lug 10 CITY OF RENTON RN Office of the City Attorney Jesse Tanner, Mayor Lawrence J. Warren MEMORANDUM To: Jon Jainga, CIP Coordinator From: Lawrence J. Warren, City Attorney Date: April 15, 2003 Subject: Interagency Committee for Outdoor Recreation (IAC) Grant Submittals The resolutions for IAC financial assistance are approved as to legal form. Since IAC will allow no changes to the text of the resolutions, there is no reaso eformat them into the City format. Lawrence J. Warren LJW:tmj cc: Jay Covington Jim Shepherd Leslie Betlach April Alexander Post Office Box 626 - Renton, Washington 98057 - (425) 255-8678 / FAX (425) 255-5474 RENTON AHEAD OF THE CURVE CITY OF RENTON COUNCIL AGENDA Al k: Submitting Data: For Agenda of: April 28, 2003 DeptJDiv/Board-. Community Services/Parks Division Agenda Status Staff Contact...... Jon Jainga Capital Project Coordinator (ext. 6602) Consent .............. X Public Hearing.. Subject: King County Conservation Futures Fund - Edlund Property Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: • Issue Paper Study Sessions...... • Amendment to the Conservation Futures Interlocal Information......... Cooperation Agreement between King County and the City of Renton for Open Space Acquisition Projects (Edlund Property Acquisition) • Resolution (Draft) Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept ......... X Finance Dept ...... X Other ............... Fiscal Impact: Expenditure Required... $250,000.00 (Parks Mit. Fees) Transfer/Amendment....... Amount Budgeted.......... $250,OW.00 (Parks Mit. Fees) Revenue Generated......... $250,000.00 Total Project Budget $1,000,000.00 City Share Total Project.. $250,000.00 SUMMARY OF ACTION: The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County, the City of Seattle, and certain suburban cities. This amendment is entered into to provide for the allocation of additional funds made available for open space acquisition. STAFF RECOMMENDATION: Staff recommends City Council approve the amendment to the Conservation Futures Interlocal Cooperation Agreement between King County and the City of Renton for Open Space Acquisition Projects to accept $250,000 for the Edlund property acquisition. A 50% match ($250,000) by the City is required. Staff further recommends the Council authorize the Mayor and City Clerk to execute the Interlocal Cooperation Agreement. 2003-08Gaa MEMORANDUM Al , z ru CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President City Councilmembers Via: �� Jesse Tanner, Mayor FROM: James Shepherd, Community Services Administrator Staff Contact: Leslie Betlach, Parks Director (6619) Jon Jainga, Capital Project Coordinator (6602) SUBJECT: Interlocal Cooperation Agreement between King County and the City of Renton (Edlund Property Acquisition). ISSUE: King County has drafted the Amendment to the Conservation Futures Interlocal Cooperation Agreement between King County and the City of Renton for Open Space Acquisition for the City to receive $250,000 for the Edlund property acquisition. RECOMMEMDATION: Staff recommends City Council approve the amendment to the Conservation Futures Interlocal Cooperation Agreement between King County and the City of Renton for Open Space Acquisition Projects, and authorize the Mayor and City Clerk to execute the Interlocal Cooperation Agreement. BACKGROUND SUMMARY: The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County, the City of Seattle, and certain suburban cities. The amendment is entered into to provide for the allocation of additional funds made available for open space acquisition. On September 30, 2002, King County Council passed Ordinance 14485, which appropriated a total of $250,000 in Conservation Futures Levy proceeds to the City of Renton for the Edlund Farm acquisition project. The ordinance also authorizes the King County Executive to enter into interlocal agreements with the City of Renton. The Edlund Farm consists of an 18-acre farm that will become a passive open space. The project is located on the NE corner of Carr Road and 103rd Avenue. The property is not located in a zoned agricultural production district but it contains open fields with an older house, barn and associated farm outbuildings, some of which may be preserved in the new open space. The site has nine acres of hillside and wetlands, around which a future passive trail would be located. 2003-086aa AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF RENTON FOR OPEN SPACE ACQUISITION PROJECTS Preamble The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County, the City of Seattle and certain suburban cities. This amendment is entered into to provide for the allocation of additional funds made available for open space acquisition. THIS AMENDMENT is entered into between the CITY OF RENTON and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the 5th day of June, 1990, as previously amended. The parties agree to the following amendments: Amendment 1: Article 1. Recitals A paragraph is hereby added to the Recitals Section to provide for a Conservation Futures Levy Fund allocation for the Edlund Farm Acquisition, and hereafter reads: • On September 30, 2002 the King County Council passed Ordinance 14485, which appropriated a total of Two Hundred Fifty Thousand Dollars ($250,000) in Conservation Futures Levy proceeds to the City of RENTON for the Edlund Farm acquisition Project. On September 30, 2002 The King County Council passed Ordinance 14486, authorizing the King County Executive to enter into interlocal agreements with the City of Seattle and the suburban cities for the disbursement of Conservation Futures Funds in Ordinance 14485. Amendment 2: Article V. Conditions of Agreement Section 5.1 is appended to include Attachment F, which lists a 2002 Conservation Futures Levy Allocation for the Edlund Farm Acquisition project. Amendment 3: Article VII. Responsibilities of County The first two sentences of this article are appended to include Attachment F, which lists a 2002 Conservation Futures Levy proceeds allocation for the Edlund Farm Acquisition Project: Subject to the terms of this agreement, the County will provide Conservation Futures Levy Funds in the amounts shown in Attachments A through F to be used Amendment F Annual CFT Interlocal Renton - King County 2002 CFr proceeds -1- CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR AN ACQUISITION PROJECT TO KING COUNTY AS PROVIDED BY THE KING COUNTY CONSERVATION FUTURES LEVY FUND ACQUISITION PROGRAM (EDLUND FARM ACQUISITION) WHEREAS, the City Council of the City of Renton, Washington, has approved a "Comprehensive Park, Recreation and Open Space Plan" and "Trails A Master Plan" for the urban area which identifies a park located in the 3 southwestern part of the City; and 10 ,k WHEREAS, under the provisions[ of the King County Conservation Bpi �5 y Futures Levy Fund, fun�iny assistance t, s been authorized and made available to a pub the Ave ng t to ac pu ies; and it of the Cityof Renton considers it in the best y (18) acres of land in the southwestern part of rally located along the northeast corner of Garr Koad and 1 U3rd NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor is authorized to make formal application to King County for funding assistance. 2003-086aa SECTION III. Any fund assistance so received be used in the acquisition of acreage located adjacent to the southwestern part of the City of Renton, Washington. SECTION IV. The City's share of the project will be derived from the Parks Mitigation Fund. SECTION V. This resolution shall become a part of a formal application to King County. PASSED BY THE CITY COUI APP OVED BOtaR;TfJ AYOR t yall if 5 RR Q Approved s to form: Lawrence J. Warren, City Attorney V GJJG 1 QI II IG1, IYIgr V/ 3. 2003-086aa CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: For Agenda of: April 28, 2003 Dept/Div/Board.. Community Services/Parks Division Staff Contact...... Jon Jainga Agenda Status Capital Project Coordinator (ext. 6602) Consent .............. X Public Hearing.. Subject: One day temporary closure of Main Avenue South between Correspondence.. South Second Street and South Third Street for the Veterans Ordinance ............. Resolution............ Memorial Park Dedication Ceremony, May 26, 2003 Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Traffic Plan Information......... Temporary Use of R.O.W. Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project., SUMMARY OF ACTION: The Community Services Department has requested a one (1) day temporary closure of Main Avenue South between South Second Street and South Third Street to accommodate spectators and participants at the dedication ceremony for the Veterans Memorial Park on May 26, 2003. STAFF RECOMMENDATION: The Community Services Department staff recommends Council concur with the one (1) day temporary closure of Main Avenue South between South Second Street and South Third Street. 2003-083aa MEMORANDUM �u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: April 21, 2003 TO: Kathy Keolker-Wheeler, Council President City Council Members Via:Jesse Tanner, Mayor FROM: James Shepherd, Community Services Admir trato,.r`',,/ Staff Contact: Leslie Betlach, Parks Director (6619) Jon Jainga, Capital Project Coordinator (6602) SUBJECT: One Day Temporary Street Closure on Main Avenue South Between South 2nd Street and 3rd Street for the Veterans Memorial Park Dedication Ceremony on May 26, 2003. ISSUE: The Community Services Department has requested a one (1) day temporary street closure for the Veterans Memorial Park Dedication on Memorial Day, Monday, May 26, 2003. The temporary closure would be located on Main Avenue South between South Second Street and South Third Street. The temporary closure will allow the Community Services Department to use Main Avenue South as a staging platform for spectators and participants of the dedication ceremony. Main Avenue South is the best viewing area for the dedication, ribbon cutting, and unveiling of the sculpture and tile walls. The main stage for Council members and other dignitaries will be located near the entrance to the park off of Main Avenue South. The dedication ceremony will begin at 4:00 pm and is expected to last one (1) hour. City crews will be responsible for the set-up of chairs, bleachers, stages, sound system and platforms for the dedication ceremony, in addition to break -down of equipment and clean-up of the area after the ceremony. RECOMMEMDATION: The Community Services Department staff recommends Council concur with the one (1) day temporary closure on Main Avenue South between South Second Street and South Third Street. 2003-083aa BACKGROUND SUMMARY: The City of Renton is currently constructing the Veterans Memorial Park located on the northeast corner of Main Avenue South and Third Street. On May 26, 2003 at 4:00 p.m., the City of Renton will host the dedication ceremony to unveil the dedication tile walls and sculpture, and to officially open the Veterans Memorial Park. History of the Veterans Memorial Park Development: On April 1998, at the request of the Veterans of Foreign Wars Post #1263, the Renton City Council made the recommendation to create a Veterans Memorial Park in downtown Renton. The property was dedicated for memorial purposes in order to commemorate all veterans who honorably served their country. Veterans honored at the memorial are not required to be a Renton City resident, and can be living or deceased; however, those recognized must have served his or her country honorably. In May 2000, the Renton City Council approved the design for the park as well as the model of the sculpture to be located at the site. Calvin Jordan Associates, Inc. has donated the fees for the park design and model. The memorial features five walls in the shape of a star. Each point represents an individual branch of service: Army, Air Force, Navy, Marine Corps and Coast Guard. Engraved dedication tiles will line the walls. Local artist Sheri Nagy designed the bronze statue of an eagle and American flag that will be placed on a pedestal in the middle of the star. The City of Renton Parks Department will be responsible for maintaining the site. On November 11, 2002 (Veteran's Day), over 300 veterans attended the groundbreaking ceremony for the Veterans Memorial Park. The Veterans Memorial Park will be the newest monument commemorating all veterans who honorably served the United States of America. 2003-083aa CITY OF RENTON TRANSPORTATION SYSTEMS -TRAFFIC OPERATIONS TRAFFIC CONTROL PLAN CONSTRUCTION COMPANY: ADDRESS: I (\ WlW rA . YV S, APPL. DATE: _ �'� � (0 - ` r if00✓ PERMIT #: Y.Kmarn ILyVQItytr IA)" "I DU) PHONE #: Nn) 430- Oln OZ CONSTRUCTION SUPERINTENDENT: JUYI J eC9 /,JQh11 IanG MOB./CEL. #: (yZs) PROJECT NAME: I� FW Vsff FAQ{ #: (t[6) l62(p(13_ PROJECT LOCATION: 1 �lC�{`Y� A'(j� 5 . N/E/S/W OF: beb KW 3 ►mod S-�-f- WORK TIME: 30 a rn - 0i00On, APPROVED BY: .�u � C Qv.✓�� WORK DATE: f ?� (rnj APPROVAL DATE: 10 - 1 G - 03 (� o 51 nc, Ma►;, AM- 5 !2eb & ►V 2nd S{-. .d 3 r t St__ NOTES: 1) WORK ZONE TRAFFIC CONTROL SHALL BE IN ACCORDANCE WITH MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD). 2) CALL 911 (USING A LOCAL PHONE) OR 253-852-2121 (USING A CELL PHONE), FIRE, AND POLICE DEPARTMENTS BEFORE ANY CLOSURE WITHIN PUBLIC RIGHT OF WAY. 3) CALL METRO TRANSIT CONTROL CENTER AT (206) 684-2732 AT LEAST TWENTY-FOUR (24) HOURS BEFORE ANY STREET OR LANE CLOSURE AND 30 MINUTES BEFORE THE ACTUAL CLOSURE. 4) THIS PLAN MUST BE SUBMITTED AT LEAST THREE (3) WORKING DAYS PRIOR TO WORK. 5) APPROVED TRAFFIC CONTROL PLAN MUST BE AT THE WORK SITE DURING WORK HOURS. 6) ANY VEHICLE AND/OR EQUIPMENT TO BE USED FOR WORK WITHIN THE CITY RIGHT OF WAY MUST DISPLAY A COMPANY LOGO (ANY LEGALLY ACCEPTABLE SIGN SHOWING A COMPANY NAME, ADDRESS, AND TELEPHONE NUMBER) AT A JCONSPICUOUS PLACE ON THE VEHICLE OR EQUIPMENT. COMMENTS: _I r�J (',K1 -�-j} �[.1" �C 1 C �',� 1 Pin ce S OV-1 Y�c 0 1vn "]' G�) ain — SKETCH I gu_ �P IEEE -IVED Transport,,, Div. I have been infor agree to cor�lpl�< SIGNATURE: of my responsibilities for traffic control and OFFICE COPY T-5299 all traffic regulations of the City of Renton. CONTRACTOR -J INSPECTOR K. KITTRICK/ DATE: ���'�/_ �3 POLICE FLOYD ELDRIDGE FIRE JIM GRAY/STA. #11 C:\TRAfTIC OPERA 11 . 114, PV TAM Iv: "Ib I W, v LU AM A 4 w 5 :s _2ND ­ST. a, .-ram t LU R Aw 3]R'b'-, 7' ST l man"T" IP 9- Will Ld A AREr.Eds'E 41 i41. let, VETERANS MEMORIAL PARK i.J �' .3 01/ '77771�"28-INCH-HIGH '— CONES (TYP.) "mw CITY OF RENTON APPLICATION FOR TEMPORARY USE OF CITYRIGHT-OF-WAY FOR THE PU1RPOSE OF CONDUCTING A SPECIAL EVENT EVENT:__MN\ U(O ZOO `Vf�T�Z�`z> Mai\AQV(IAA,- PA,r,T =- D�DICtO1� SPONSOR ORGANIZATION: PHONE: "12-6 `"I _✓0 (116er ADDRESS_ t C7 5'5 C� ; (> ' ��/ W�� NAME OF PERSON RESPONSIBLE:_ JON A,iNUA PHONE: ADDRESS_ I 0 5'3 'ZI• WLy DATE(S) OF EVENT:�Y Z(U, ZG� 3 TIME OF DAY: -� from to EXPECTED # OF PARTICIPANTS _ SPECTATORS Describe in detail the location of the city right-of-way proposed for use. M/Mt\) ME b N 2a�- �i —, 0 TE M R0 P-_.'i?'I C OL-A) iZa C= Qf?_ \) FAQ Pj_\y__y_ D ir: t>t C,A T(UN C What is the nature and purpose of the event? �i CAM DM ` NSW 1,�� i��N MF_Mo ru//J MQL -- M& 2-(o1 ?�O� This is a profit ( )non-profit(-) event. (check one) If profit -oriented, how will the proceeds be used? Indicate level of supervision to be provided by sponsor for traffic and crowd control as well as clean-up activities. Will parking be provided by sponsor? CV7OV T r- �C Di4i5(UN P .1ti D C Nit_ C AI -tam) Will city assistance be required to conduct this event? (Such as personnel, material, equipment.) If yes, describe assistance being requested. No t- Aj- Tt i;s T10\f_= Will applicant be able to secure a certificate of insurance naming the City of Renton as additional party insured under the sponsor's general liability insurance policy? Yes 4 No ❑ By signing this form, the applicant certifies authorization to act on behalf of the sponsor and hereby releases the City of Renton from any and all liability for, and agrees to indemnify and save the city harmless from, any and all injuries to persons, property or otherwise, and from any claims whatsoever in any manner arising out of the use of city property for the purpose specified above. Signature of Applicant Date -.,PP CITY OF RENTON TEMPORAR Y USE OF CITY RIGHT -OF- WA Y CHECKLIST Applicant shall provide a brief summary of the request, which must include the following information as applicable. The sponsor(s) and the nature of the event (include name, address and phone number). 2. The date, time and location of the event 3. City rights -of -way involved 4. Estimated number of participants and spectators. 5. Liability insurance coverage maintained by the sponsor. If the event is approved, a certificate will be required which names the City of Renton as an additional insured party under the liability coverage. 6. Provisions to be taken to provide crowd control, parking, clean-up and notification of affected property owners. 7. Specific information regarding assistance requested of city employees (time and equipment). Attach a sketch or map illustrating the proposed location of the event. Return the completed application and a sketch or map to: Office of the Mayor City of Renton 1055 S Grady Way Renton, WA 98055 425-430-6500 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board. . Staff Contact...... AI #: C I Community Services For Agenda of: Facilities I April 28, 2003 Greg Stroh (6614) Subject: Full Service Mechanical Maintenance Contract for Renton City Hall, including the Jail. Exhibits: Issue Paper Draft Copy of Contract Recommended Action: Council Concur Agenda Status Consent .............. X Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... X Finance Dept.... X HR/RM............... X Fiscal Impact: Expenditure Required... $ 55,733.00 Transfer/Amendment....... Amount Budgeted....... $ 70,000.00 Revenue Generated......... Total Project Budget $ 70,000.00 City Share Total Project.. SUMMARY OF ACTION: The City advertised for Proposals for mechanical maintenance services at Renton City Hall. There were four (4) responders. Through the selection process City staff determined that McKinstry Company was the most cost effective service provider. They also submitted the lowest cost proposal. The contract is for three (3) years with a 30-day no cause termination clause. HR/RM has been notified of the proposed change of vendor. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into a full service agreement with the McKinstry Company to provide heating, ventilating and air conditioning systems services at Renton City Hall, including the Jail. Rentonnet/agnbill/ bh CITY OF RENTON Community Services Department ti`SY O 0 Committed to Enriching Lives 0 MEMORANDUM DATE: April 28, 2003 TO: Kathy Keolker-Wheeler, Council President Renton City Councilmembers VIA: Jesse Tanner, Mayor FROM: Jim Shepherd, Community Services Administrat\.r STAFF CONTACT: Greg Stroh (ext. 6614) SUBJECT: Full Service Mechanical Maintenance Contract for Renton City Hall ISSUE: Should the City Council authorize the Mayor to sign a full service contract for mechanical maintenance of heating, ventilating and air conditioning equipment at Renton City Hall, including the Jail? RECOMMENDATION: Authorize the Mayor to sign a contract with McKinstry Company for a full service mechanical maintenance agreement, including the jail alternate. The value of the contract is $55,733.00. BACKGROUND: • For the past three years the City of Renton has held a full service contract agreement with Puget Sound Refrigeration for mechanical maintenance of the heating, ventilating and air conditioning equipment for Renton City Hall. This contract excluded the jail, which was serviced by city resources. • 2003 was the agreed upon year for contract review and a subsequent Request for Proposal for a similar contract. • The Jail and P-2 associated mechanical equipment have been maintained with our in- house HVAC Technician since the end of the warranty period following jail completion. In the new Request for Proposal we have included this equipment as an additive alternate. This will allow our technician to concentrate his efforts more effectively on other areas of responsibility to include the commissioning of three new buildings in 2003. • The selection process criteria consisted of: 1. Proposal cost of services 40% hcounciAIssue paper-HVAC contract .doc 2. Responsiveness of contractor's proposal 30% 3. Past performance references 30% Total Criteria Weight 100% • The committee used the evaluation criteria above to rank the proposing firms. • The basis for the selection process is getting the best value for the City. A committee comprised of City of Renton representatives, evaluated each proposal independently. • Four (4) responders submitted proposals, including Puget Sound Refrigeration, ACCO Engineered Systems, McKinstry Company and Pacific Air Control. McKinstry was determined to be the most cost effective choice by the committee. • McKinstry also submitted the lowest cost proposal. • There are additional advantages afforded in selecting McKinstry, including preferred pricing and a broad range of building maintenance and construction related services. • See attachment Proposal Tabulation Form. • Mike Webby and Dennis Culp met with the Union Local 2170 on April 23, 2003. The Union agreed that adding the jail to the Renton City Hall service contract does not take work away from Union members. CONCLUSIONS: The evaluation committee determined that McKinstry Company is the most cost effective qualified contractor for this agreement. hr-oundhissue paper-HVAC contract .doc SECTION 7 - CONTRACT AGREEMENT CITY OF RENTON COMMUNITY SERVICES DEPARTMENT AGREEMENT FOR SERVICES CAG # THIS AGREEMENT is made as of the day of , 20 , between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and McKinstry Co. hereinafter referred to as "CONTRACTOR", to provide Mechanical Maintenance Services for the New City Hall located at 1055 South Grady Way, Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all required mechanical maintenance services described in the Scope of Work which is included with this Agreement as Attachment "A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall perform the Services as per the time schedule itemized in the Scope of Work. The quarterly services shall be performed within three (3) months from the execution of this agreement and every three (3) months thereafter. All of the Services shall be performed at mutually agreed upon times and days that reflect the operating hours and needs of the Renton City Hall. 4. Term of Contract. The Term of this Agreement shall be for the period from , 2003 , to 2006. This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor. 5. Contract Sum. In consideration of the Contractor performing the specified Services, the City agrees to pay the Contractor an amount not to exceed $13,933.25 per quarter or $55,733.00 per year. In the event the city desires additional Services other than those described in the Scope of Work, the Contractor agrees to perform such Services according to the attached Rate Schedule, Attachment "D" or for an amount negotiated by the Parties, whichever is less. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Prevailing Wages. Prevailing wages, in accordance with RCW 39.12, applies to this contract. The Contractor shall pay no less than the prevailing wage rate to all employees. MECHANICAL MAINTENANCE for the New City Hall 15 8. ' Warranty. The contractor warrants for itself and all of its employees that they have the requisite training, skill and experience necessary to provide the Services specified in the Scope of Work and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. The Contractor and City agree that the Contractor is an independent contractor with respect to the services provided under this Agreement. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The Contractor shall be responsible for paying all applicable taxes including income and business taxes. 10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 11. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 12. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. Nothing herein obligates McKinstry Co. to indemnify the City, etc. for loss, claims, or costs to the extent occasioned by a negligent act or omission or failure of the City, it's officers, employees and volunteers. 13. Dispute Resolution. Any dispute or disagreement arising between the Parties in connection with this Agreement shall first be attempted to be settled by the authorized representatives of each Party. The representative for the City is the Building Maintenance Manager or his designee. The authorized representative for the Contractor is (name and title). Unresolved disputes can be submitted to the Community Services Administrator whose decision shall be final. 14. Termination. Prior to the expiration of the Term, this Agreement may be terminated without cause by either Party. The City may cancel this Agreement upon thirty (30) days written notice to the Contractor. The Contractor may cancel this Agreement only upon thirty (30) days prior written notice to the City. 15. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. License may be purchased from the Finance Department located in the City of Renton Municipal Building, 1055 South Grady Way, Renton, WA. 16. Insurance. The Contractor shall secure and maintain in force throughout the duration of the Contract Commercial General Liability insurance in the amount of $1,000,000; Auto Liability insurance in the amount of $1,000,000; Excess Liability insurance in the amount of $1,000,000; and Workers' Comp coverage. The City of Renton shall be named as an additional insured on the policy. A certificate of insurance evidencing the contractor's insurance coverage shall be delivered to the City before executing the Work on this Agreement. 17. Bonding. The Contractor shall secure and maintain in force throughout the duration of this contract a Dishonesty/Maintenance Service Bond in the amount of $25,000 for each employee working at the City facility. 16 MECHANICAL MAINTENANCE for the New City Hall 18. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. ' 19. Exhibits to Agreement. The following exhibits are attached to this contract and incorporated herein by this reference : Attachment A: Scope of Work Attachment B : City of Renton Insurance Requirements Attachment C : Contractor's Certificate of Insurance Attachment D : Contractor's Rate Schedule This Agreement is entered into as of the day and year written above. CONTRACTOR Signature Printed Name and Title _ McKinstry Business Name 5005 — 3rd Avenue South Mailing Address Seattle, WA 98134 City State Zip (206) 762-3311 Telephone CITY OF RENTON Signature Jesse Tanner, Mayor Printed Name and Title Attest Bonnie I. Walton, City Clerk Printed Name and Title MECHANICAL MAINTENANCE forthe New City Hall 17 ATTACHMENT A SECTION 8 - SCOPE OF WORK for the NEW CITY HALL The contractor will furnish all labor, materials and equipment to perform all general preventive and corrective maintenance for the HVAC Systems, including Direct Digital Controls, and the Domestic Cold and Hot Water Systems for the facility. The only exception will be warranty provided labor and materials. Mechanical Scope: The scope for a full service preventive maintenance contract includes the following: 1. Preventive Maintenance The preventive maintenance of the mechanical equipment involved with the HVAC systems and the domestic water system, which includes Hot water boilers, circulation pumps and Heat tape. HVAC system includes Air filter replacement every three months, inspection of Air Handlers, Condensers Evaporators, Heat Pumps, Air Compressors, Exhaust Fans and Unit Heaters. The contractor shall provide an equipment log on each piece of mechanical equipment to track when preventive maintenance is performed. See attached equipment list and floor print location of equipment. 2. Semi -Annual Maintenance Twice yearly maintenance inspections performed covering all mechanical equipment. See detailed scope of work for specifics. 3. Emergency Service Provide for emergency calls and cover complete cost of all parts and labor. Response to emergency call should be within two hours of the call for service. 4. Equipment List See Equipment Schedules on page 34, 35, 36 and 37. 5. Detailed Scope of Work Alternate Mechanical Scope: Provide all services listed in items 1 through 3 for the Jail mechanical systems based on attached equipment list and mechanical drawings. See Jail & P-2 Equipment Schedules on page 48, 49 and 50. 18 MECHANICAL MAINTENANCE for the New City Hall 5 DETAILED SCOPE OF WORK 1. GENERAL SCOPE OF WORK Contractor shall provide full coverage on the HVAC equipment in EQUIPMENT SCHEDULES. This shall include Customer's computer hardware and software that monitor the HVAC equipment. The Contractor shall have a computer that will belong to the HVAC Contractor, but will be used to expedite speedy troubleshooting in servicing and repairing. All VAV boxes, thermostats and related pneumatic and electrical equipment, tubing, and electrical lines are included. Also including all equipment, labor, materials, and subcontracted services to maintain all HVAC equipment identified in EQUIPMENT SCHEDULES in optimum operating condition. Contractor shall perform all services to keep the HVAC equipment operating within the manufacturer's design parameters, including air balance if necessary to keep room temperature and humidity as per the Customer's request. 2. ITEMS TO BE FURNISHED BY CONTRACTOR A. Contractor shall provide all materials required to perform the work of this Agreement, including, but not limited to, replacement parts, assemblies, materials, oil, and refrigerant. Contractor shall provide all tools, refrigerant cylinders, pumps, storage cabinets, and other equipment required to perform the work specified in this Agreement. B. Contractor shall provide all labor, including supervision, support staff, and subcontracted services required to perform the work of this Agreement. C. Contractor shall have the following equipment on -site or in a location that guarantees delivery to Customer's site in less than four (4) hours: 1) Two high-pressure recovery systems capable or recovering refrigerant in the largest air conditioning system in less than 8 hours. 2) Contractor shall provide equipment name, model number, serial number, and date certified to EPA. 3) Separate storage tanks that will hold refrigerant from the largest volume HVAC system and will not exceed 80% of total volume -liquid weight. 4) All required safety equipment. MECHANICAL MAINTENANCE for the New City Hall 19 3. SERVICES TO BE PERFORMED BY CONTRACTOR A. Contractor shall provide a complete program of planned and corrective maintenance for all equipment listed in EQUIPMENT SCHEDULES. B. The planned maintenance program shall meet the manufacturer's requirements to properly maintain and service the equipment, and shall include the procedures listed in Attachment 1. C. Factory trained technicians shall perform all planned and corrective maintenance tasks in accordance with service manuals issued by the equipment manufacturers. D. The following services shall be performed on all equipment listed in EQUIPMENT SHEDULES. 1) Contractor shall perform a minimum of: Quarterly Filter Service — January April July October Semiannual Test and Inspection — January July Annual Preventive Maintenance — January 2) Contractor shall provide pleated filters which are 100% synthetic media with and ASHRAE standard of 62.1, average atmospheric efficiency of 30%, and average resistance exceeding 90% by weight. The 2" filter handles up to 625 FPM. The filter pack shall be enclosed in a heavy duty, moisture resistant, die -cut frame that will not warp, crack, or distort. These filters are to be the same size that is presently in the units now or the manufacturer's specifications; whichever is considered the highest industrial standard. 3) Contractor shall replace all belts annually during the Annual Preventive Maintenance and at any other time the belts have cracked or have areas that are worn out 4) Contractor shall perform annual oil analysis. The oil analysis shall be performed during the Annual Preventive Maintenance. If the analysis shows high moisture or acid content, all filter driers shall be replaced and another test taken within thirty (30) days. This shall continue until it is acceptable. 20 MECHANICAL MAINTENANCE for the New City Hall 5) Contractor shall perform a megohm reading on all air conditioning compressors. The megohm will be recorded and plotted for each compressor. This will be during the Annual Preventive Maintenance, each time a compressor is changed out, and anytime a unit has lost refrigerant and was in a vacuum. If the megohm readings are 20% lower than the reading taken on the annual maintenance, or below 150 megohm at 70 degrees, or lower that 300 megohm at 60 degrees, the dryers shall be replaced and another megohm reading taken within thirty (30) days or after 40 hour of running time. Continue replacing dryers or complete other maintenance until the megohm reading is within acceptable limits. 6) Contractor shall perform vacuum testing whenever a compressor has been disassembled, moisture has been found within the refrigerant circuit, refrigerant has been lost, or any repairs made in which vacuum is required. Contractor shall evacuate the system to a minimum of 2 millimeters of mercury, and then secure the system for a minimum of 12 hours. If the system vacuum does not increase more than 1 millimeter of mercury in 12 hours, the system can be considered tight. The service technician must note this in the service record. 7) Contractor shall calibrate and test all thermometers and gauges during the Annual Maintenance that are needed along with instruments necessary to log equipment that is covered under this Agreement. 8) Contractor shall provide all necessary equipment, labor, materials, and subcontracted services to maintain all equipment in prime operating condition, consistent with manufacturer's service recommendations. This includes repairing any failure of any magnitude, using OEM procedures and guidelines, OEM parts, OEM recommended oils, gaskets, supplies, etc. All call outs, overtime, and holiday labor required are included in the Agreement price. 9) Contractor shall provide all necessary equipment, labor, materials, and subcontracted services to perform regularly scheduled planned, corrective, and predictive maintenance tasks, using equipment history, operating hours, OEM requirements, and procedures on a day-to-day basis. 10) All failures shall be corrected without delay. HVAC equipment shall be returned to operation as soon as possible. Sufficient manpower shall be available so that planned maintenance tasks are not neglected or postponed. 11) Contractor shall make planned repairs and replacements based on data derived from oil analysis, megohm reading, operation logs, service reports, vibration analysis (if needed), and other inspections or testing. 12) Contractor shall maintain the highest standards of safety for people, premises, and equipment. MECHANICAL MAINTENANCE for the New City Hall 2 4. RESPONSE TIME A. Contractor shall provide twenty-four (24) hour per day, seven (7) day per week service. B. Contractor shall respond to a routine service request received before 12:00 noon local time on the same day of the request. C. Contractor shall respond to a routine service request received after 12:00 noon local time on the same day of the request when possible, but never later than 9:00 a.m. the day following the request. D. Contractor shall respond to an emergency service request from Customer in less than two (2) hours after receiving the request. E. Contractor will be considered to have responded to requests upon commencing work at Customer's premises. F. Customer shall have sole authority to decide the nature or and set the priorities for all service requests. 5. APPROVALS REQUIRED A. Customer shall provide reasonable access to all equipment. Contractor shall: 1) Obtain Customer's permission before shutting down any equipment. 2) Notify Customer prior to shutting down any equipment. Contractor shall tag and lock out all electrical disconnects while work is being done. 3) Notify Customer prior to welding or lighting any fires (torches, etc.). 4) Contractor shall stop work immediately if Customer reports any unsafe practices, procedures, or conditions. Contractor shall remedy the problem and with Customer's approval, continue work. 5) Notify Customer immediately upon starting any equipment. 6) Contractor shall not duplicate the keys. 22 MECHANICAL MAINTENANCE for the New City Hall 6. REFRIGERANT REPORTS A. Contractor shall provide Customer with a separate service report designed and used for refrigerant transactions only. The report shall be submitted the day of the transaction and shall include: 1) Date. 2) Service Representative's printed name and refrigerant usage certification number. 3) Chiller name using Customer's naming nomenclature. 4) Description of refrigerant leaks, recovery, replacement, additions, and any unintentional venting. 5) Amount of refrigerant removed. 6) Amount of refrigerant added. 7) Repairs needed. 8) Refrigeration Certification. 9) Signature of Service Representative. 7. REFRIGERANT CONSERVATION PROGRAM A. Contractor shall comply with Section 608 of the Clean Air Act of 1990, including the final regulations published on May 14, 1993 or any later statutes or regulations that supercede or amend the Clean Air Act. Contractor shall comply with ASHRAE 15 guidelines and all federal, state, county, and local codes. Contractor shall comply with the most stringent of these guidelines, codes, and statutes. B. Contractor shall provide one (1) annual refrigerant leak test and as many additional leak tests as required for optimal operation. High-pressure machines shall be pressurized to a minimum of 300 psi. Contractor shall provide dry nitrogen as the pressurization source. C. To test for leaks the Contractor shall: 1) Perform leak testing with an electronic leak detector. 2) Use soap bubbles to confirm the size and leak rate. 3) Schedule with Customer an immediate shut down if leak rate exceeds 10% of the total system charge per year. MECHANICAL MAINTENANCE for the New City Hall 23 A. Contractor shall repair any refrigerant leaks identified during the annual leak test or other service work. Contractor shall perform repairs expeditiously to minimize further refrigerant loss. B. Contractor shall provide a written report documenting each refrigerant transaction. Refrigerant transactions include the removal and subsequent recharge of a machine, the addition of new refrigerant to a machine, and the removal and reclaim of refrigerant from a machine. The report shall be written on a form designed solely for refrigerant transactions. C. Contractor shall provide certified reclaim and storage equipment for all refrigerants that are removed, stored, and recharged. Work shall be performed with technicians trained and certified for refrigerant handling. D. Contractor shall be entirely responsible for the transfer, transportation, and all other arrangements with a reclaim service when refrigerant is reclaimed to current standards. E. Contractor shall be entirely responsible for the transfer, transportation, and consignment of any refrigerant or oil that requires disposal. Contractor shall indemnify and hold the Customer from any penalties, assessments, or moneys assessed Customer as a result of any hazardous waste cleanup required for said items disposed of by Contractor. Contractor shall dispose of the refrigerant or oil according to the standards and regulations of local, state, and federal agencies and shall be responsible for all bills of lading and all record keeping involved with the disposal. F. Contractor shall implement a computer based refrigerant management program to track all refrigerant transactions. Contractor shall furnish Customer annual reports generated from the computer program. The reports shall comply with the record keeping requirements of Section 608 or the Clean Air Act of 1990, including the final regulations published on May 14, 1993. 8. SERVICE REPORTS G. Contractor shall provide Customer with a separate service report for each HVAC equipment repair that shall include: 1) Date. 2) Service Representative's printed name. 3) Equipment name using Customer's naming nomenclature. 24 MECHANICAL MAINTENANCE for the New City Hall 4) Detailed description of the problem. 5) Detailed summary of work accomplished to solve the problem. 6) Parts used. 7) A statement that the problem was or was not resolved. 8) Work left to be done. 9) Man-hours used. 10) Refrigerant Certification. 11) Signature of Service Representative. A. Contractor shall provide Customer with a refrigerant report with the service tickets if refrigerant is used, and a complete report in the annual maintenance report of how much refrigerant was used for that year per air conditioning system. B. After the Service Representative completes the service work, they will enter the following information in the master log book: date, equipment, a brief description of service, and note any items that will aid other service personnel in the master log book. C. Contractor shall provide Customer with additional reports as requested. 9. OPERATION INSPECTION A. Suction pressure. B. Discharge pressure. C. Liquid line temperature. D. Discharge temperature of compressor. E. Inlet air temperature. F. Outlet air temperature. G. Volts — system running. H. Amperes of compressors and supply fans. I. Superheat if applicable. J. Ambient temperature. K. Date. L. Signature of Service Representative. MECHANICAL MAINTENANCE for the New City Hall 25 kv# N. Check the bearing set -screws to be sure the shaft is held securely. Make sure that all bearing braces are tight. O. Check all refrigerant piping and fittings for leaks. 12.ANNUAL MAINTENANCE INCLUDING SEMIANNUAL MAINTENANCE AND OPERATION LOG A. Manually rotate the condenser fans to check for proper operation. Inspect the fan mounting hardware for tightness. B. Inspect the evaporator and condenser coils for dirt or debris and clean. C. Inspect the exterior of the unit. Remove any corrosion and repaint. Check the condition of the gasket around the control panel door. It must fit correctly and be in good condition to prevent leakage. D. Perform a megohm reading on all air conditioning compressors. E. Show ambient temperature vs. megohm reading. F. Show graph and report on each compressor. G. Inspect the supply air fan. H. Lubricate the motors of the supply fans. I. Perform an oil analysis to determine the acidity of the compressor oil and record the results. J. Check all safety controls and set to manufacturer's specifications. K. Inspect control panels and ,compressor junction box for tightness of terminals and connections. Insulation on the wiring must be intact. L. Check all control settings for accuracy. M. Inspect all control panel wiring to be sure that all connections are tight and that the wiring insulation is intact. N. Lubricate the supply and optional exhaust fan bearings. Make sure the bearing braces are tight and that the fan shafts are held securely. O. Check the fan limit safety switches; adjust or replace as required. P. Check all other safety controls. Q. Check all operating controls. R. Complete Operation Inspection Log. Contractor shall provide a checklist for the use of Service Representatives when completing the maintenance, including yes or no questions, recorded readings, and comments where appropriate, to be signed by the Service Representative. MECHANICAL MAINTENANCE for the New City Hall 27 10. CONFERENCES Additional conferences may be convened as needed to enhance communications between Contractor and Customer. Either party shall request additional conferences at least twenty-four (24) hours prior to conference by letter, fax, telephone, or personal request. All parties shall make every reasonable effort to accommodate the requests. 11.SEMIANNUAL MAINTENANCE INCLUDING OPERATION LOG Contractor will perform all of the indicated maintenance procedures at the intervals scheduled. This will prolong the life of the unit and reduce the possibility of equipment failure. Contractor shall provide all materials and labor to perform maintenance listed below, including, but not limited to: A. Check the condition of the refrigerant as indicated by the liquid line sight glass/moisture indicator(s). B. Check the compressor oil level. C. Check unit suction and discharge pressures. D. Generally inspect the unit for unusual conditions such as a noisy compressor, loose access panels, leaking pipe connections, etc. Replace all retaining screws in the access panels and condenser grilles. E. Check the unit wiring to be sure all connections are secure. F. Check the drain pans and condensate piping to be sure they are free of obstacles. Check cooling coils, wash out and clean the inside condensate pans and flush lines, and remove algae or any restriction that might cause water to back up in the coil. G. Test for excessive vibration. H. Check refrigerant charge. I. Check crankcase heaters and controls. J. Check oil level. K. Check all operating controls and set to manufacturer's specifications. L. Adjust belt tension. M. Check the extended fan bearing lines to be sure they are installed properly and are tight to the bearings. Lubricate the bearings as discussed in the Maintenance Procedures section. 26 MECHANICAL MAINTENANCE for the New City Hall CITY OF RENTON COUNCIL AGENDA BILL AI #: ? Submitting Data: Planning/Building/Public Works For Agenda of: April 28, 2003 Dept/Div/Board.. Development Services Division Agenda Status Staff Contact...... Arneta Henninger X7298 Consent .............. X Public Hearing.. Subject: HONEY CREST FINAL PLAT Correspondence.. File NO.: LUA 03-011FP (Preliminary Plat LUA 02- Ordinance ............. 028) Resolution ............ X Old Business........ New Business....... Exhibits: 1. Resolution and legal description Study Sessions...... 2. Staff report and Recommendation April 15, 2003 Information......... Recommended Action: Council concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget N/A SUMMARY OF ACTION: Approvals: Legal Dept ......... X Finance Dept...... Other ............... Transfer/Amendment...... . Revenue Generated......... Share Total Project.. The recommendation for approval of the referenced final plat is submitted for Council action. This final plat subdivides 3.12 acres into 19 single family residential lots with water, sanitary sewer, storm drainage, street lighting, curb and gutter, sidewalks and street improvements. Design and construction of utilities, lighting and pavement will be approved, accepted or deferred (and a security device posted) as required through the Board of Public Works prior to recording the plat. All conditions placed on the preliminary plat by the City of Renton will be met prior to recording the plat. STAFF RECOMMENDATION: Approve the Honey Crest Final Plat, LUA 03-011FP, with the following conditions and adopt the resolution. 1. All plat fees shall be paid prior to recording the plat. 2. All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to recording the plat. I:\Projects\HONEYCRESTAGNB. doc/ h CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (HONEY CREST; FILE NO. LUA-03-011FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has heretofore been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after due investigation the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of said final plat, and such approval being deemed proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds and all other relevant facts, including sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of such subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION II. The final plat heretofore submitted and approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth (The groperty, consisting of approximately 3.12 acres, is located in the vicinity of NE 9 Pl. and Vashon Pl. NE) be and the same is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated April 7, 2003. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.974:4/14/03 day of , 2003. Bonnie I. Walton, City Clerk day of , 2003. Jesse Tanner, Mayor 2 "EXHIBIT A" THAT PORTION OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., COUNTY OF KING, STATE OF WASHINGTON. COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M.; THENCE NORTH 00025'03" WEST ALONG THE WEST LINE OF SAID NORTHWEST QUARTER AND THE CENTERLINE OF UNION AVENUE N.E. A DISTANCE OF 656.02 FEET TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 10 AND SAID WEST LINE; THENCE SOUTH 88024'48" EAST ALONG SAID SOUTH LINE A DISTANCE OF 238.19 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88024'48" EAST ALONG SAID SOUTH LINE A DISTANCE OF 416.39 FEET TO THE SOUTHWEST CORNER OF THE PLAT OF MISSION HILLS RECORDED IN VOLUME 167, PAGE 39 RECORDS OF KING COUNTY, WASHINGTON; THENCE NORTH 00016'31" WEST ALONG THE WEST LINE OF SAID PLAT OF MISSION HILLS A DISTANCE OF 328.43 FEET TO A POINT ON THE NORTH LINE OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 10; THENCE NORTH 88027'11" WEST ALONG SAID NORTH LINE A DISTANCE OF 409.85 FEET; THENCE SOUTH 00025'03" EAST 131.13 FEET; THENCE NORTH 88026'13" WEST 6.91 FEET; THENCE SOUTH 0001T32" EAST 197.02 FEET TO THE TRUE POINT OF BEGINNING. SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. H0,VffFcRE,sT yICINITY�J�2�P 900� `SR E SVNS�� 9 a w � z � NE 12TH ST v NE 12TH ST a a � NE 11TH ST Z rn z w z NE 10TH PL VASHON a AV NE NE 10TH ST. ANACORTES NE 10TH T CT NE a NE 9TH CRT. NE_PM P.L]E NOT TO SCALE rKIWANIS PARK SITE NE 8TH ST Tri-County Land Surveying Company .'4610 200th St. S.W. Suite A Lynnwood, Wa. 98036 (425)776-2926 Fox:776-2850 DEVELOPMENT SERVICES DIVISION BUILDING/PLANNING/PUBLIC WORKS CITY OF RENTON STAFF REPORT AND RECOMMENDATIONS APPLICANT: LOCATION: SUMMARY OF REQUEST: RECOMMENDATION: Gerald C. VanHook HONEY CREST LLC Honey Crest Final Plat (Preliminary Plat LUA 02-028PP) File: LUA 03-011FP NE 9th PI and Vashon PI NE Section 10, Twp. 23 N. Rng. 5 E. Final Plat for 19 single family residential lots with water, sewer, storm, streets and lighting. Approve With Conditions FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record documents in this matter, staff now makes and enters the following: FINDINGS: The applicant, HONEY CREST LLC, filed a request for approval of a 19 lot Final Plat. 2. The yellow file containing all staff reports, the State Environmental Policy Act (SEPA) documentation and other pertinent materials was entered into the record as Exhibit No. 1. 3. The Environmental Review Committee (ERC), the City's responsible official, issued a Determination of Non -Significance -Mitigated on April 16, 2002, for the subject proposal. 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located at NE 9th PI and Vashon PI NE. The new plat is located in Section 10, Twp. 23 N. Rng. 5 E. 6. The subject site is a 3.12 acre parcel. 7. The Preliminary Plat received City of Renton Council approval on July 8, 2002. 8. The site has a R-8 (Single Family) land use zoning, with the adoption of Ordinance 4404 enacted in June 1993. 9. The Final Plat complies with both the Zoning Code and the Comprehensive Plan. 10. The Preliminary Plat was subject to a number of conditions as a result of both environmental review and plat review. The applicant has complied with the conditions imposed by the ERC: 1. The applicant shall be required to adhere to all of the recommendations contained within the April 3, 2001 Geotechnical Report prepared by Soil and Environmental Engineering, Inc. The construction was completed per the Geotechnical Report. The new housing construction will follow the recommendations of the Geotechnical Report. 2. This project shall be subject to the 1998 King County Surface water Design Manual. The drainage system was completed per the approved design, complying with the requirements of the 1998 King County Surface Water Design Manual. 3. Temporary erosion control measures shall be installed and maintained to the satisfaction of the representative of the Development Services Division for the duration of the project's construction. The erosion control measures were properly implemented during the site construction, as verified by the City project inspector. 4. The applicant shall install a silt fence along the downslope perimeter of the area that is to be disturbed. The silt fence shall be in place before clearing and grading is initiated, and shall be constructed in conformance with the specifications presented in Section D.4.3.1 of the 1998 King County Surface Water Design Manual, Appendix D. This will be required during the construction of both off -site and on -site improvements as well as building construction. This measure was verified as complete during site construction by the City inspector. Appropriate erosion control measures will be implemented during the house construction. S. Shallow drainage swales shall be constructed to intercept surface water flow and route the flow away from the construction area to a stabilized discharge point. Vegetation growth shall be established in the ditch by seeding or placing sod. Depending on site grades, it may be necessary to line the ditch with rock to protect the ditch from erosion and to reduce flow rates. The design and construction of drainage swa/es shall conform to the specifications presented in Section 4.4.1 of the 1998 KCSWDM. Temporary pipe systems can also be used to convey storm water across the site. This will be required during the construction of both off -site and on - site improvements as well as building construction. The measure was verified as complete during site construction by the City inspector. Appropriate erosion control measures will be implemented during the house construction. 6. The project contractor shall perform daily review and maintenance of all erosion and sedimentation control measures at the site during the construction of both off -site and on -site improvements as well as building construction. The measure was verified as complete during site construction by the City inspector. Appropriate erosion control measures will be implemented during the house construction. HONEYCRESTFP.DOC/ Weekly reports on the status and condition of the erosion control plan with any recommendations of change or revision to maintenance schedules or installation shall be submitted by the project Engineer of record to the public works inspector for the preliminary plat construction. Certification of the installation, maintenance and proper removal of the erosion control facilities shall be required prior to recording of the plat. All erosion control measures were installed to the satisfaction of City staff. The measure was verified as complete during site construction by the City inspector. Appropriate erosion control measures will be implemented during the house construction. 8. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of $488.00 per new single family lot prior to the recording of the final plat. The fees will be paid prior to the recording of the plat. 9. The applicant shall pay the appropriate Traffic Mitigation Fee based on $75.00 per each new average daily trip associated with the project prior to the recording of the final plat. The fees will be paid prior to the recording of the plat. 10. The applicant shall pay the appropriate Parks Mitigation Fee based on $530.76 per new single family lot prior to the recording of the final plat. The fees will be paid prior to the recording of the plat. 11. In addition, the applicant has complied with the conditions imposed as a result of Preliminary Plat: 1. The applicant shall comply with the conditions imposed by the ERC. The project has followed or will complete all ERC measures prior to recording of the plat as listed as conditions under item number 10 above in this report. 2. The applicant shall secure a written agreement to use the storm drainage tract prior to the issuance of construction permits and it shall provide assurance that while the subject site is used for this plat, it may use the adjoining tract for its storm water detention. This condition shall be subject to review and approval of the City Attorney. If the Church elects not proceed with the easements to construct the detention facility the plat shall be denied. The applicant submitted a copy of the Development Agreement signed by the Renton Church of the Nazarene and by Honey Crest, LLC. The document was submitted for review to the office of the City Attorney who approved it as to legal form with two exceptions which the applicant is working on. The document will be done to the satisfaction of staff prior to recording of the plat. The construction of the detention facility is complete at this time. 3. The location of any gate or gates shall be determined by the City and its Fire Department. A design drawing showing the location of the new gates has been submitted and approved by the City Fire Department. The gates shall be installed prior to the recording of the plat. HONEYCRESTFP.DOC/ 4. The applicant shall obtain demolition permits and complete all necessary inspections and approvals for all existing structures not located on what would become new Lot 14. The satisfaction of this requirement shall be subject to the review and approval of the Development Services Division prior to the recording of the final plat. The applicant has obtained the demolition permits and necessary inspections and approvals have been obtained for all existing structures not located on what will become new lot 14 all to the satisfaction of the City inspector. 5. The applicant shall be required to provide a 20-foot wide paved secondary emergency access point, which would extend west from NE 9th Place to Union Avenue NE. The 20-foot drive shall be subject to the review and approval of the Development Services Division prior to the recording of the final plat. Construction of the 20 foot wide paved secondary emergency access road that runs from NE 9th Place to Union Avenue NE is complete at this time. 6. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for all private drives. A draft of the document(s) shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to the recording of the final plat. The City Attorney has approved the submitted CC&R as to legal form. 7. The applicant shall be required to install a "Private Road" sign with addresses being served from the private drives at the intersection of the private road and NE 9th Place. The `Private Road' sign with addresses of the lots being served from the private drives will be installed at the intersection of the private road and NE 9th Place prior to recording the plat. The Final Plat generally appears to satisfy the conditions imposed by the preliminary plat process and therefore should be approved by the City Council. RECOMMENDATION: The City Council should approve the Final Plat with the following conditions: 1) All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to the recording of the plat. 2) All fees shall be paid prior to the recording of the plat. SUBMITTED THIS 15TH DAY OF APRIL, 2003 r i ) DEVELOPMENT SERVICES DIVISI S�N HONEYCRESTFP.DOC/ HolvEFCREST T�ICINITY1�2fIP goal `SR N z c D NE 12TH ST NE 12TH ST z Q CD Q 3 o NE 11TH ST Z z w z NE 10TH PL VASHON Q AV NE NE 10TH ST. ANACORTES NE 10TH ST CT NE Q z NE 9TH CRT. NE PTH PLQ NOT TO SCALE KIWANIS PARK SITE NE 8TH ST Land Surveying Company 41:4Tri-County 4610 200th St. S.W. Suite A 010. Lynnwood, Wa. 98036 (425)776-2926 Fax:776-2850 HONEYCREST UP-arMI-M a„ A PORTION OF THE S.W.1/4 OF THE N.W.114 L10-10-0= cmnmo ;n �, � OF SEMON 10, TOWNSHIP 23 NORTH, RANGE 5 EAST. WM M"'"T 0°` CITY OFRENTON, COUNTY OF KING, STATE OF WASHlYVGTON iP-2" cm TT- - 'd KE 101N 8L— - I I 252 I ' I II LOT 2 1 232 i 289 1 340 i 245 1 171 1 LOT 1 1 — LOT 2— I✓J I LOT 1 I I I I I>a 1 244 I I LOT 3 JI — (5 LOT i LOT 9 pJ\ i 15 I I S .3. LOT 2 Ip LOT 4 LOT 3 I LOT 4 I LOT 5 I LOT 6 I LOT 7 i rr \ LOT 1 I I I F-- — — — -4 /3 I / OPPt{„ LOT 8 .— 271 I LOT 5 / / wv Nf. 1 i NesfYlfY ftag NKE MR CST an si f/a NaIVs LOT 6 I LOT 7 I I --4--T-LI--�-t 14 PARCEL vr?c aPe 2 I I I 1 TL 116 I TL 379 t7 I I I LOT 17 I LOT 18 I LOT 19 I I 7Y Y• M>vrr I LOT 20 I LOT RRMOO,T a InurT \ I I W Marc T9fT PLAT OF\ PARCEL C 1- - - \ MISSION HLLS 13 � 4 LOT 16 VOLUME 167 PAGE 39 � I _ 1Y \\ RE YIN PLACE TL 295 I TL 233 I 6aa l I � —_I-- 12 PARCEL /�/ / i i - N.E MW pL. (/ l y l TL 243 I ( I 1 11 10 Y a �7 Y LOT 15 1 LOT 14 I LOT 13 I LOT 12 I LO I T UNPLATTED RECORD OF SURVEYmAii.IAw L9�I / \ i KING COUNTY RECORDING ; (- I ____--��_� NO. 7905089006 _- ` 1 � \ 1 LEGEND: \\ j I (MOA) aTY OF RENTON \ 1 I a,A» PLAT OF ARINOALE \ 1 VOL. 75, M 10 i \l I ( I I SAM OF BEAR(N(? 1 THIE 1EORINWEST QUARTER OF SBO. 10, T. 0 N., R. 5 F- WX 1 BEM PLAT OF MDNDAM RECORDED IN VOL 75,--------J PACE 10, RECORDS OF KIM ODUNTY; WA51aiCION LINE TABLE CURVE TABLE mat K S7fB f GRAPHIC SCALE �� +•+qy milmL Pvn Irr--4�=_—.j $ Tri-County LanS! SW.d S e Company Ro LqN r cL,E .�s� 4610 ZWBI Sy A N .mom..,..,, �spq (GGRJ L Lynwood, Wm GWW (425)778-2028 FM776-28; E ePJ0a6i1P 11196 (GORJ Was lvw WL 6111 OMW 011Aw1 BT BlA MII YMOL 2061 A! Ila OD-0// CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: For Agenda of- Dept/Div/Board.. Fire Department April 28, 2003 Agenda Status Staff Contact...... Larry Rude, Fire Marshal, x7028 Consent..............X Public Hearing.. Subject: Correspondence.. FDM Software, Ltd. contract Ordinance ............. Resolution ............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... FDM Software, Ltd. contract Information......... Recommended Action: Refer to Public Safety Committee Fiscal Impact: Expenditure Required. Amount Budgeted....... Total Project Budget $147,916.82 for 2003 $147,916.82 for 2003 $377,359.87 for 2003 $503.730.30 for 2004 $477,621.26 for 2005 Approvals: Legal Dept ......... x Finance Dept...... Other ............... Transfer/Amendment....... Revenue Generated......... City Share Total Project.. SUMMARY OF ACTION: The final phase of the 1995 Technology Plan is implementation of the Fire Department Records Management System. This Agenda Bill addresses the final component to facilitate implementation; the vendor, FDM Software, Ltd. They will furnish an Integrated Records Management Software system as specified in the Implementation Blueprint. Funding is already budgeted for this project in the 2003-2008 CIP. The balance will be used to pay for the PSCI consultant contract, hardware, implementation, and interfaces. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the contract with FDM Software, Ltd., for the purpose of providing software, training, implementation effort, and reimbursable expenses. Rentonnet/agnbill/ bh RENTON FIRE DEPARTMENT MEMORANDUM DATE: April 28, 2003 TO: Kathy Keolker-Wheeler, President Council Members VIA: Mayor✓J' sse Tanner FROM: Le ; Fire Chief r STAFF CONTACT( Rude, Fire Marshal (7028) — SUBJECT: FDM Software, Ltd. contract ISSI JF.- Shall the City enter into a Time/Software/Reimbursable Expenses contract with FDM Software, Ltd., to provide an integrated records management system for the Renton Fire Department? BACKGROUND SUMMARY: The purpose of the June 2002 RFP was to select a specific company to assist the Fire Department in replacing their Records Management system with an integrated Automated Information System (AIS) and a Mobile Computing System (MCS). In September 2002, a committee of dedicated individuals including other agencies, City and Fire Department personnel, administered a comprehensive Bench Testing process to identify which software vendor matched the Functional requirements of the Renton Fire Department Integrated Records Management System. The resulting documentation pointed to FDM as the software vendor of choice. The committee agreed unanimously. Briefings have been given in the last two (2) years regarding the status of this project. An Implementation Blueprint was approved by management and provided to council in March of 2003. Council approved an addendum to the consulting contract with PSCI in March of 2003. The final component to get the project implemented is a contract with the software vendor, FDM. The final contract proposal of $332,223 with FDM Software, Limited, is currently budgeted in the 2003 through 2008 Capital Improvement Program and will be divided over three years. The project software contract budget for 2003 includes a base of $134,782 plus sales tax, with the remainder for contingency needs. CIP Project Title: Information Services Division, Project Type: Development & Major Maintenance. Total projected cost for the Fire Department Records Management Project: $475,000 per year for a three (3) year period for a total of approximately $1.2 million. Actual costs per year will fluctuate based on the start date of the contract, and the dates the deliverables are completed. Fire Department, Information Services, PSCI and FDM personnel are dedicated to ensure the resulting system addresses the technology needs of our departments and carries us well into the future. RECOMMENDATION: o Authorize the Mayor and City Clerk to sign the contract with FDM Software, Ltd., for the purpose of providing software, training, implementation effort, and reimbursable expenses. AGREEMENT BETWEEN THE CITY OF RENTON AND FDM SOFTWARE LTD. TO PROVIDE A COMPUTERIZED INTEGRATED RECORDS MANAGEMENT SYSTEM This agreement is made on the day of , 2003, by and between the City of Renton and FDM Software Ltd., (Contractor or FDM), having offices at 814 W. 151n Street, Suite 201, North Vancouver, British Columbia, V7P 1 M6. WHEREAS, the City has a need for an integrated public safety computerized Integrated Records Management System hereafter referred as IRMS and WHEREAS, the City issued a Request for Proposal (RFP) for Renton Fire Department Automated Information and Mobile Computing System on June 3, 2002 hereafter referred to as the RFP; and WHEREAS, the Contractor responded to the RFP and represented that its software, installation, and training services met the City's requirements; and WHEREAS, the City desires to engage the services of the Contractor to supply, install the software and train City personnel in its use, and the Contractor desires to accept such an engagement; NOW, THEREFORE, for and in consideration of the services to be performed hereunder, and the monetary consideration to be paid therefore as provided herein, and other good and valuable considerations, the parties hereto agree as follows: SECTION I. GRANT OF AUTHORITY, SERVICES AND DUTIES 1.1 Engagement of the Contractor. Subject to the general supervision and control of the City, and subject to the provisions of the terms and conditions contained herein, the Contractor is engaged to carry out the tasks set forth in Section III, the Statement of Work for the computerized Integrated Records Management System (IRMS). The Contractor shall begin work on the tasks immediately upon Agreement execution. 1.2 Responsibilities of the Contractor. Except as otherwise specified, the Contractor shall provide all personnel, management, materials, and administrative support necessary to complete all of the tasks in the Statement of Work (Section III of this Agreement), the Scope of Work (Section II of this Rev 20 A Agreement), and the Contractor's response to the City's RFP. The Contractor shall provide all off -site workspace, equipment, and communications necessary to perform remote programming operations. The Contractor shall supply the City with the software modules, utilities, system interfaces and services necessary to meet the functional requirements specified in this Agreement; in the Contractor's Proposal and written responses to City benchmark test questions; and in the City's RFP (with the order of precedence between these documents defined in Paragraph 7.26 of this Agreement) . The Module Release Schedule (Attachment C-2) defines the initial availability dates for the IRMS modules covered under this Agreement. The Contractor will promptly inform the City's designated Project Director of any problems encountered that might threaten the timely completion or the adequacy of results obtained in executing the tasks in the Statement of Work. Any schedule adjustments affecting the overall project or the completion of specific Statement of Work Tasks shall be made only after timely consultation between the Contractor and the City's Project Director, and following final approval by City. Contractor shall provide the City with advance documentation for each visit of Contractor personnel to City facilities. This documentation shall include site visit expectations and/or specific tasks to be accomplished during the site visit. Such advance documentation shall be furnished to City at least five (5) business days prior to the visit. 1.3 Responsibilities of the City. The City shall designate a Project Director; who will be responsible for exercising general oversight and direction of Contractor efforts in completing the tasks in the Scope of Work as outlined in this contract and in the Contractor's response to the RFP. The Project Director shall meet with the Contractor as may be reasonably required to discuss any operational issues or the status of the Program, and to provide timely responses to issues related to performing tasks in the Statement of Work, as raised by the Contractor. The Project Director shall promptly review all written reports submitted by the Contractor, and shall give the Contractor timely feedback on the acceptability of progress and task reports. The Project Director shall approve and release payments in a timely manner. Throughout the term of this Agreement, the Project Director shall monitor project activities and ensure that all resources to be furnished by the City are available as required to support timely execution of the IRMS Project Plan / Schedule presented in Attachment C-1. 1.3.1 The City shall provide FDM off -site access to the live FDM database installed at the City using the City's existing remote technology. 1.3.2 The City shall provide FDM with the following information, in writing, relating to tasks that FDM shall coordinate with other third 2 Rev 20 party vendors whose systems must interface with the RMS. The interface information provided to Contractor by City shall include the following: a. Scope of work b. Type of software C. Functionality requirements d. Name, address, telephone and contact person of vendor e. Details of data format used by third party vendor: field type, field definition, field length and where appropriate, source code. 1.3.3 Meetings between the Contractor and any third party vendors must include the City's Project Director or designee. It is permissible to conduct such meetings without representation from the City; however, City shall be informed of the meetings prior to their being held and shall be promptly informed in writing of any discussions and decisions which may affect performance under this Agreement. - 1.3.4 The City shall provide the Contractor with a listing of the City's Project Director, Systems Administrator, Project Consultant and Team members responsible for each software module at the time of the Project Initiation Session, addressed in Paragraph 3.1. 1.3.5 The City shall provide FDM with advance documentation for each visit of City personnel to FDM facilities. This documentation shall include site visit expectations and/or specific tasks to be accomplished during the site visit. Such advance documentation shall be furnished to Contractor at least five (5) business days prior to the visit. 1.3.6 The City shall provide all facilities, network infrastructure and associated systems (including required database engine and operating system) necessary for successful operation of the IRMS. The City warrants that it shall provide and maintain, as a protection against operational interruptions of IRMS that may occur, its own manual or mechanical system adequate to back up IRMS and any associated hardware in the event of any planned or unplanned unavailability of IRMS. The City shall also make available to Contractor the following: office space (including telephone and Internet connections) and training/test lab facilities and hardware for use during implementation of this IRMS project. The City shall keep City employees available, as applicable, for any Contractor -required assistance in module customization or development. Rev 20 1.4 Designation of Key Personnel. The Contractor's Project Manager for this Agreement is Edward Colin, whose office is located at 814 W. 15th Street, Suite 201, North Vancouver, British Columbia, V7P 1 M6. The Project Manager shall be responsible for maintaining the program schedule under this Agreement, ensuring quality of output, and engaging in- all written and verbal communications with the City. The. City of Renton's Project Director is Lawrence A. Rude, Battalion Chief, Renton Fire Department, whose office is located at 1055 South Grady Way, Renton, Washington 98055. The City's Project Director shall exercise oversight of week -to -week progress in this engagement, as monitored through face-to-face and written communications and reporting. The Project Director shall represent the interests of the City in resolving any and all issues that may arise incidental to and during the execution of this Agreement. The City and the Contractor agree to keep the same key personnel assigned to this engagement throughout its term, as listed in Attachment D. In the event that it becomes necessary for the Contractor to replace any of its key personnel listed in that Attachment, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor will promptly notify the City's Project Director and obtain approval for the replacement. Should the identity of the City's Project Director or other key personnel change, City will identify replacements that possess similar experience and competence and shall promptly notify Contractor of such change. SECTION II. SCOPE The overall goal of this Agreement is to supply and install an IRMS for use in the City of Renton Fire Department. FDM shall deliver and assist the City to implement the following components of the IRMS in a production environment (inputting and manipulation of data, generation of reports, etc. as differentiated from training/testing) and provide IRMS training: Module / Utility / Interface Name Properties Module Personnel Module Training Management Module Inspection Management Module Permits Module Hydrant Maintenance Module Station Log Module Applicable release* FDMWin 4 — Version 6 FDMWin 4 — Version 6 FDMWin 4 — Version 6 FDMWin 4 — Version 6 FDMWin 4 — Version 6 FDMWin 4 — Version 6 FDMWin 4 — Version 6 4 Rev 20 Incident Reporting Module FDMWin 4 — Version 6 Roster/Scheduling Module FDMWin 4 — Version 6 GIS Mapping Module FDMWin 4 — Version 6 Asset Management Module FDMWin 4 — Version 6 Preventive Maintenance Module FDMWin 4 — Version 6 Master Calendar Module FDMWin 4 — Version 6 Public Education Module FDMWin 4 — Version 6 Regional Workspace FDMWin 4 — Version 6 FDM Report Writer FDMWin 4 — Version 6 FDM Tools FDMWin 4 — Version 6 FDM Security Utility FDMWin 4 — Version 6 FDMeBusiness (eBiz) Server FDMWin 4 — Version 6 FDMeSync (Synchronization Utility) FDMWin 4 — Version 6 FDM Data Import Utility FDMWin 4 — Version 6 FDM Listener Utility FDMWin 4 — Version 6 IRMS Mobile Data Collection FDMWin 4 — Version 6 IRMS In -Vehicle Mobile Computing FDMWin 4 — Version 6 Incident Reporting / King County EMS RDC Third Party Interface System Interface FDMWin 4 — Version 6 Roster - Scheduling / Kronos Time Third Party Interface Card System Interface To be developed under this Agreement Optional PRC CAD / Incident Reporting Third Party Interface Interface To be developed under this Agreement Optional Roster - Scheduling Module / Third Party Interface PRC CAD Interface To be developed under 5 Rev 20 Optional AccelaPermits Plus / Properties, Inspections & Permits Modules Interface Optional FDM IRMS / CAMEO - MARPLOT - ALOHA Interface this Agreement Third Party Interface To be developed under this Agreement Third Party Interface To be developed under this Agreement *The Applicable Release number shown here is as of the date of the contract. It is recognized that the software version installed for the City by Contractor at the time this Agreement is executed may be a later release. FDM further warrants that the IRMS will support an automated reporting function that provides export of data that meets the United States Fire Administration's (USFA) National Fire Incident Reporting System (NFIRS 5.0) reporting standard, and that this function will be maintained in accordance with revised specifications from the USFA. The functions and initial availability dates of each of these modules/interfaces are detailed in Attachment C-2 to this Agreement. In the event that Contractor experiences any delay in supporting the IRMS Project Plan / Schedule presented in Attachment C-1 to this Agreement, Contractor shall provide each module listed above in a fully functional configuration that includes documentation as that module is completed. At the time of implementation in a production environment, each of the above modules shall be available in an FDMWin4 release. Successful completion of installation and implementation of the IRMS requires that the functional requirements objectives outlined in this Agreement, in the Contractor's Proposal, written responses to City benchmark test questions, and the City's RFP (with the order of precedence between these documents defined in Paragraph 7.26 of this Agreement) be accomplished. The functionality shall include the following: • Properties / Incident Reporting Module Linkage - The capability to automatically load building codes from the FDM Properties Module to an incident. • Linkage Between Incidents and Training Objectives — The capability to link incidents and training where the incident partially or fully meets an individual's or a group's training objectives. • Notifications Functionality -That allows a user to set notification requirements and the application will send out information to appropriate users. This can be Rev 20 used for both external and internal notifications. This functionality will be made available to the City in a future release at no additional cost. • Digital Signatures - The capability to use digital signatures in the IRMS modules in accordance with Washington State's Electronic Authorization Act (EAA). State fees would be the responsibility of the City. • Verification Module T The ability to capture digital signatures with a time / date stamp that can be used to confirm attendance at training sessions. • Record Purging Capability - The ability to flag specific records for purging on a specific date. • Record Archiving Capability - The ability to flag specific records or groups of records for archiving on a specific date. • Email Interface - The IRMS shall Interface with City's GroupWise messaging system. • Public Education Module - The ability to log citizen requests for information and for speaking engagements, tours, etc.; schedule responses to public education requests; and maintain public education curricula and presentations. 2.1 Technical Requirements 2.1.1 The City shall meet or exceed the Contractors hardware configuration requirements. 2.1.2 Software: Contractor shall be responsible for installing all IRMS software on the City's server and ten (10) workstations includes the host application, functional modules, front-end interface, FDM and messaging software. The Contractor will provide technical documentation of the application model and databases. Documentation will include the following: system flow diagrams, data stores/data dictionaries and their relationships, database schemas, Entity Relationship Diagrams (ERD) and relational models. The City requires baseline, mid -project and final technical documentation of the above according to the timeline in the IRMS Project Plan / Schedule presented in Attachment C-1. 2.1.3 Interfaces: The FDM IRMS is required to interface with the City's Kronos time card systems and with the King County EMS Regional Data Collection Project system. In addition, depending on technical feasibility, the FDM IRMS may optionally interface with the Valley Communications Center PRC CAD, AccelaPermits Plus and the CAMEO / MARPLOT / ALOHA systems. Rev 20 Required Interfaces: • Roster/Scheduling - Kronos Time Card System Interface • Incident Reporting / King Count EMS RDC System Interface Optional Interfaces: • PRC CAD / Incident Reporting Interface • Roster - Scheduling Module / PRC CAD Interface AccelaPermits Plus / Properties, Inspections & Permits Modules Interface • FDMIRMS/ CAMEO - MARPLOT- ALOHA Interface 2.1.4 Performance Reliability and Maintainability: As an isolated system (i.e., a single IRMS workstation and IRMS server), the system response time should be no more than 10 seconds (on indexed queries) after user query for at least ninety-five percent (95%) of all such queries. This response time is based on data entry transactions and upon compliance by the City with the recommended hardware specifications called out in Contractor's response to the RFP. The response time for a query meeting the following criteria will meet or beat the Performance Reliability and Maintainability clause. 1. The query does include at least one indexed column. If the index has multiple keys, the first key must be included in the query. 2. The query does not return more than 1000 rows of data. 3. The query does not join more than 10 tables together. 4. The query does not contain any calculated columns. 5. The network is at least 10MBS. The database server has a cache that is at least 30% of the database file size. The Contractor shall provide the Contractor's policy for performing upgrades and enhancements to the installed systems. The Contractor shall provide a plan that includes maintenance releases and upgrades for the IRMS application software that will be delivered at a minimum of once a year. The maintenance release will include error correction measures for all defects currently available for the software. The Contractor will provide the City with database schema and diagrams for future releases when the City receives the releases. Future release notes should address the effect on customization and interfaces installed or developed by the Contractor for the City. The Contractor shall notify the City of maintenance releases, upgrades and/or error corrections when they are available and provide documentation on the Rev 20 nature of the release, upgrade and/or error correction along with installation procedures. This is outlined in Attachment B. 2.1.5 Maintenance and Support: Contractor support personnel shall be available during normal business hours, 06:30 to 17:00 Monday through Friday, Pacific Standard Time (PST). Outside of these hours, Contractor support staff shall be available by pager. After hours support will require the paged staff member to identify the problem and the appropriate technical response. If necessary, Contractor's technical support representative will be requested to contact the City directly. After hours response by Contractor's support staff shall be within 2 hours. For emergency (defined as complete shutdown of RMS) short notice requests (less than 2 hour response required) the City shall be provided with cell phone numbers of key Contractor support staff. The issue tracking process is defined further within Attachment A. 2.1.6 Security: The IRMS application shall operate within the construct of sound security principles. The applications must provide availability, integrity and confidentiality for data in transit and electronic storage. Security of the City's networks (including servers) is the City's responsibility. 2.1.7 Changes: Minor revisions to IRMS can be made by the City using standard FDMTools. There are no additional charges for this functionality. Changes to the database schema (information regarding database design and structure, links among data elements, links to tables, etc.) provided to City by Contractor shall require that all IRMS users be logged off the system. Updates can be batched to minimize down time. Major revisions to IRMS shall be agreed to by City and Contractor, with written approval by City. The scope of the revision shall be determined and its price agreed to by both parties. Such changes shall be implemented by Contractor within ten (10) calendar days following City and Contractor's agreement on the change price, or within such other mutually acceptable time as may be agreed. Software error correction releases for the IRMS software shall be provided by Contractor to City as Contractor is made aware of bug fix requirements. These releases shall be supplied to City automatically and at no additional charge. Such fixes shall be furnished to City as defined in Attachment A. 9 Rev 20 Software product enhancements shall be supplied to the City under the terms of the Attachment B - User Support Software Maintenance and Upgrade Agreement. There shall be no charges for these enhancements. 2.1.8 Change Process: City may at any time request a change to the scope of work required under this Agreement on any task including but not limited to, alterations, additions, deviations and omissions from or to the scope of work. City shall initiate such a change by providing Contractor with a Change Order as defined herein. Change Orders shall be in writing and shall be sequentially numbered without a break in sequence over the life of this Agreement. The Change Orders shall describe the proposed changes to the Agreement. Contractor shall provide City with a written assessment within a reasonable period of time identifying the feasibility or acceptability of the Change Order and if it is deemed to be feasible or acceptable, any price or schedule impact. of implementing the Change Order. Contractor shall not be obligated to commence work on the requested change until City and Contractor have agreed in writing to any required equitable adjustment to the Agreement price resulting from the Change Order. No change to this Agreement shall be binding on City or Contractor without the mutual consent of both parties and unless in writing and signed by the authorized representatives of the parties. SECTION III. STATEMENT OF WORK The tasks presented in Section III reference the tasks in the IRMS Project Plan / Schedule presented in Attachment C-1. The implementation of the IRMS is scheduled to occur over a three year period from 2003 through 2005 with the following modules and interfaces implemented during each year: Phase I Implementation in 2003 • Properties Module • Personnel Module • Incident Reporting Module • Hydrant Maintenance Module • Master Calendar Module • Station Log Module • Public Education Module • Training Management Module • Permits Module • Inspection Management Module • FDM Report Writer 10 Rev 20 • FDM Tools • FDM Security Utility • FDMeBusiness (eBiz) Server • FDMeSync (Synchronization Utility) • FDM Data Import Utility • Regional Workspace • Incident Reporting / King County EMS RDC System Interface • Optionally, PRC CAD / Incident Reporting Interface (including FDM Listener Utility) Phase 2 Implementation in 2004 • Roster/Scheduling Module • Asset Management Module • Preventive Maintenance Module • GIS Mapping Module • I RMS Mobile Data Collection • IRMS In -Vehicle Mobile Computing • Roster - Scheduling / Kronos Time Card Interface Phase 3 Implementation in 2005 • Optionally, Roster - Scheduling / PRC CAD Interface • Optionally, AccelaPermits Plus / Properties, Inspection Mgt & Permits Modules Interface • Optionally, FDM IRMS / CAMEO - ALOHA - MARPLOT Interface 3.1 Task 2 Project Initiation Session. Key project personnel representing the Contractor and the City (identified in Attachment D) shall meet to establish project plans and procedures. The Contractor's Project Manager will brief the City's Project Director and key team leaders on the following items in preparation for project launch: a. Review roles of key participants b. Establish a clear chain of communication c. Review overall project scope and objectives d. Review the overall plan of action and expected results e. Identify overall project constraints and priorities f. Review overall project schedule g. Review resource and scheduling requirements 11 Rev 20 h. Establish a timeline for unconditional NFIRS 5.0 certification of all base reports produced by IRMS i. Establish -a timeline for unconditional NFIRS 5.0 certification of all supplemdntal reports produced by IRMS j. Review draft Implementation, Administrator, and User Guides k. City to designate server and specific workstations on which IRMS will be installed City and Contractor will discuss the following technical issues for their resolution and develop an appropriate action plan jointly agreed to and tied to the project work plan: a. Interfaces with City GIS; Kronos Time Card System; King County EMS Regional Data Collection Project; Valley Corn PRC CAD; AccelaPermits Plus; and the CAMEO / MARPLOT / ALOHA systems b. Interface with the City's proposed wireless LAN c. Third Party software (SOL Server 2000, ESRI MapObjects) d. City hardware and network environment and configuration. Completion Criteria: Task 2 shall be complete when the project initiation meeting has been held and Contractor and City project staff have agreed on resolutions for each of the discussion topics and Task Completion Report has been delivered. Deliverables: Task 2 Completion Report as specified in Paragraph 4.3. Estimated Completion: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Staff, City Staff 3.2 Task 3.1 Initial Setup and Configuration Activities. Key project personnel representing the Contractor and the City shall meet to install the initial setup and the configuration for the software. Specific actions to be completed (Contractor responsibility except as noted) in Task 3.1 include: a. Install FDMWin system and client server demonstration database software on the City's SOL server. The installation procedure on the server shall be documented for future use by City staff. b. Install FDMWin on each workstation required for Phase 1 rollout. The 12 Rev 20 installation procedure shall be documented and a script for automated installation on additional workstations shall be developed for future use by City staff. c. Unit testing of individual modules or object d. Integration testing of groups of units which must function together . e. System testing of functions f. Identify legacy data for conversion (City responsibility) Completion Criteria: Task 3.1 shall be complete when IRMS software is functioning on required workstations as designated by the City; server and workstation installation procedures and script for automated installation of addition workstations is delivered; and the Task Completion Report has been delivered. Deliverables: • FDMWin system and demonstration database software installed and tested on City's IRMS SQL Server • FDMWin system installed and tested on City's workstations required for Phase 1 - 2003 rollout. • Server installation procedures • Workstation installation procedures and script for automatic installation of addition workstations • Task 3.1 Completion Report as specified in Paragraph 4.3. Estimated Completion: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Staff, City Staff 3.3 Task 3.2 System Administrator Training. Contractor shall train the System Administrators and the team leaders on client server database, FDM Tools, FDM Reporting Tools and FDM Data Import Utility. Specific actions to be completed by Contractor in Task 3.2 include: a. Supply materials necessary for training b. Training to include: navigation, module content, module links, user of query builder c. Train on client server database d. Train on FDM Tools e. Train on FDM Tools to set up security groups and users 13 Rev 20 f. Train in the use of FDM Reporting Tools g. Train in the use of FDM Data Import Tool h. VerificationNalidation of .user proficiency 3.3.1. Task 3.2.2 Standard System Administrator Training Completion Criteria: Task 3.2.2 is complete when City employees trained can navigate the system and successfully complete standard System Administrator assignments and the Task Completion Report has been delivered. The success of training shall be measured by proficiency tests designed by City and Contractor and administered by City. Deliverables: • Standard System Administrator Training Materials • Standard System Administrator Training • Task 3.2.2 Completion Report as specified in Paragraph 4.3. Estimated Completion: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: Project Coordinator, IRMS System Administrator, Assistant IRMS System Administrator, City Project Consultant, Module Leaders, End User Trainers 3.3.2. Task 3.2.5 Advanced System Administrator Training Completion Criteria: Task 3.2.5 is complete when City employees trained can successfully complete advanced System Administrator assignments and the Task Completion Report has been delivered. The success of training shall be measured by proficiency tests designed by City and Contractor and administered by City. Deliverables: • Advanced System Administrator Training Materials • Advanced System Administrator Training • Task 3.2.5 Completion Report as specified in Paragraph 4.3. Estimated Completion: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: Project Coordinator, IRMS System Administrator, Assistant IRMS System Administrator, City Project Consultant, Module Leaders, End User Trainers Please note that for Task 3.2 and subsequent Statement of Work Tasks, the City shall be permitted to make multiple copies of the FDM database as required for training, testing and development. The City shall be permitted to make multiple copies of Contractor's training materials and user guides as needed. 3.4 Phase 1 / Year 2003 - Task 4.1 Properties, Personnel, Incidents, Hydrants, Station Log, Master Calendar and Public Education Modules and FDM 14 Rev 20 Tools / Utilities. Key project personnel representing the Contractor and the City will meet to review modules and interfaces to be installed/tested/modified. The Contractor shall install local City parameters in the database after these sessions and provide train -the -trainer instruction for the modules and interface. Specific actions to be completed in Task 4.1 include: a. Review the modules for Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education (City/Contractor responsibility). b. Review technical and data issues of Personnel Module / Kronos Time Card System interface as input to Task 5.1 (City/Contractor responsibility). c. Review technical and data issues of Properties Module / AccelaPermits Plus interface as input to Task 9 (City/Contractor responsibility). d. Identify City parameters for modules and develop Design Change Requests to make database specific to City environment (City responsibility). e. Implement Design Changes (Contractor responsibility). f. Properties, Personnel and Hydrant data conversion (City/Contractor responsibility). g. Create view, pick lists and reports (City/Contractor responsibility). h. Install modules with implemented Design Changes on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). i. Develop end user training materials for modules and KC EMS RDC / Incident Reporting Interface (including course material, class curricula, and training aids) (Contractor responsibility). j. Install King County EMS RDC / Incident Reporting Interface on City's IRMS computer system and provide interface documentation (Contractor responsibility). k. Provide Train -the -Trainer instruction on the modules to City staff (Contractor responsibility). I. Provide System Administrator and Train -the -Trainer instruction on the King County EMS RDC / Incident Reporting Interface. 15 Rev 20 m.Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of module functionality including maintaining, changing and reporting data related to personnel (name, rank, certifications, next of kin, work group, medical history, etc.); formatting data and reporting for NFIRS and King County EMS Regional Data Collection Project as required by each agency (City responsibility). n. Sign off on security design, acceptance criteria and Design Change Requests (City/Contractor responsibility). o. End user training (City responsibility). p. Limited rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 4.1 shall be considered complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the Properties, Personnel, Incidents, Hydrants, Station Log, Master Calendar and Public Education Modules and FDM Tools / Utilities. Deliverables: • Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training • KC EMS RDC / Incident Reporting Interface system installed on City's IRMS computer system with documentation • End user training materials for modules and interface • Train -the -Trainer Instruction on the Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Modules • System Administration and Train -the -Trainer Instruction on the KC EMS RDC / Incident Reporting Interface • Task 4.1 Completion Report as specified in Paragraph 4.3. • Ongoing - Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Modules Warranty Support • Ongoing - KC EMS RDC / Incident Reporting Interface Warranty Support Estimated Completion Seethe Project Plan/Schedule,. Attachment C1. Assigned Project Team Members: FDM Staff, City Staff 3.5 Phase 1 / Year 2003 - Task 4.2 Inspections Management and Permits Modules. Key project personnel representing the Contractor and the City will meet to review modules to be installed/tested/modified. The Contractor shall install local City parameters in the database after these sessions and provide 16 Rev 20 train -the -trainer instruction for the modules. Specific actions to be completed in Task 4.2 include: a. Review the modules for Inspections Management and Permits (City/Contractor responsibility). i. b. Review technical issues of Inspections Management and Permits Modules / AccelaPermits Plus Interface as input to Task 9 (City/Contractor responsibility). c. Identify City parameters for modules and develop Design Change Requests to make database specific to City environment (City responsibility). d. Implement Design Changes (Contractor responsibility). e. Inspections Management and Permits data conversion (City/Contractor responsibility). f. Create view, pick lists and reports (City/Contractor responsibility). g. Install modules with implemented Design Changes on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). h. Develop end user training materials for module and interface (including course material, class curricula, and training aids) (Contractor responsibility). i. Provide Train -the -Trainer instruction on the Inspections Management and Permits modules to City staff (Contractor responsibility). j. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of occupancy information, tracking and scheduling inspections/permits and maintaining and tracking hazardous materials data (City responsibility). k. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). I. End user training (City responsibility). m.Limited rollout to RFD (City/Contractor responsibility). 17 Rev 20 Completion Criteria: Task 4.2 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the Inspections Management and Permits Modules. Deliverables: • Inspections Management and Permits Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training • End user training materials for modules • Train -the -Trainer Instruction on the Inspections Management and Permits Modules • Task 4.2 Completion Report as specified in Paragraph 4.3. • Ongoing - Inspections Management and Permits Modules Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Training Staff, City Staff 3.6 Phase 1 / Year 2003 - Task 4.3 Training Module. Key project personnel representing the Contractor and the City will meet to review modules to be installed/tested/modified. The Contractor shall install local City parameters in the database after these sessions and provide train -the -trainer instruction for the module. Specific actions to be completed in Task 4.3 include: a. Review the module for Training (City/Contractor responsibility). b. Identify City parameters for modules and develop Design Change Requests to make database specific to City environment (City responsibility). c. Implement Design Changes (Contractor responsibility). d. Training data conversion (City/Contractor responsibility). e. Create view, pick lists and reports (City/Contractor responsibility). f. Install modules with implemented Design Changes on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). g. Develop end user training materials for module and interface (including course material, class curricula, and training aids) (Contractor responsibility). 18 Rev 20 h. Provide Train -the -Trainer instruction to City staff (Contractor responsibility). Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of. tracking all training and certification records for employees, demonstration of the ability to correlate course content with training requirements, track individual progress and reporting of status of classes and certification of individuals (City responsibility). j. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). k. End user training (City responsibility). I. Limited rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 4.3 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the Training Module. Deliverables: • Training Module system with Design Changes installed on City's IRMS computer system with documentation and including module set up training • End user training materials for module • Train -the -Trainer Instruction on the Training Module • Task 4.3 Completion Report as specified in Paragraph 4.3. • Ongoing - Training Module Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Training Staff, City Staff 3.7 Phase 2 / Year 2004 - Task 5.1 Roster / Scheduling Module. Key project personnel representing the Contractor and the City will meet to review modules and interfaces to be installed/tested/modified. The Contractor shall install local City parameters in the database after these sessions and provide train -the - trainer instruction for the modules and interfaces. Specific actions to be completed in Task 5.1 include: a. Review the module for Roster and Scheduling (City/Contractor responsibility). b. Review technical issues of Roster and Scheduling Module / Kronos Time Card System Interface (City/Contractor responsibility). 19 Rev 20 c. Develop Roster and Scheduling Module / Kronos time Card System Interface scope of work, functional requirements specification and details of third party vendor data format as specified in paragraph 1.3.2 (City responsibility). d. Develop. Interface Design Specifications (Contractor responsibility). e. Develop Interface system and documentation based on City approved Design Specification (Contractor responsibility). f. Identify City parameters for module and develop Design Change Requests to make database specific to City environment (City responsibility). g. Implement Design Changes (Contractor responsibility). h. Roster / Scheduling data conversion (City/Contractor responsibility). i. Create view, pick lists and reports (City/Contractor responsibility). j. Install module with implemented Design Changes on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). k. Install Roster and Scheduling Module / Kronos Time Card System Interface on City's IRMS computer system (Contractor responsibility). L. Develop end user training materials for module and interface (including course material, class curricula, and training aids) (Contractor responsibility). m. Provide Train -the -Trainer instruction on the Roster and Scheduling Module to City staff (Contractor responsibility). n. Provide System Administrator and Train -the -Trainer instruction on the Roster and Scheduling Module / Kronos Time Card System to City staff (Contractor responsibility). o. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, the demonstration of scheduling of events and resources, and the ability to create and manage a master calendar (City responsibility). p. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). 20 Rev 20 q. End user training (City responsibility). r. Limited rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 5.1. is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the Roster and Scheduling Module. Deliverables: • Roster & Scheduling Module system with Design Changes installed on City's IRMS computer system with documentation and including module set up training • End user training materials for Roster & Scheduling Module • Train -the -Trainer Instruction on the Roster & Scheduling Module Roster • Task 5.1 Completion Report on Roster & Scheduling Module as specified in Paragraph 4.3. • Ongoing - Roster & Scheduling Module Warranty Support • Roster & Scheduling Module / Kronos Time Card System Interface Design Specification • Roster & Scheduling Module / Kronos Time Card System Interface system installed on City's IRMS computer system with documentation • End user training materials for Roster & Scheduling Module / Kronos Time Card System Interface • System Administration and Train -the -Trainer Instruction on the Scheduling Module / Kronos Time Card System Interface • Task 5.1 Completion Report on Roster & Scheduling Module / Kronos Time Card System Interface as specified in Paragraph 4.3. • Ongoing - Roster & Scheduling Module / Kronos Time Card System Interface Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Training Staff, City Staff 3.8 Phase 2 / Year 2004 - Task 5.2 Asset Management and Preventive Maintenance Modules. Key project personnel representing Contractor and the City will meet to review modules to be installed/tested/modified. The Contractor shall install local City parameters in the database after these sessions and provide train -the -trainer instruction for the modules. Specific actions to be completed in Task 5.2 include: a. Review the modules for Asset Management and Preventive Maintenance (City/Contractor responsibility). 21 Rev 20 b. Identify City parameters for modules and develop Design Change Requests to make database specific to City environment (City responsibility). c. Implement Design Changes (Contractor responsibility). d. Asset Management / Preventive Maintenance data conversion (City/Contractor responsibility). e. Create view, pick lists and reports (City/Contractor responsibility). f. Install modules with implemented Design Changes on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). g. Develop end user training materials for module and interface (including course material, class curricula, and training aids) (Contractor responsibility). h. Provide Train -the -Trainer instruction on Asset Management / Preventive Maintenance modules to City staff (Contractor responsibility). i. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of maintaining and tracking inventory and maintenance of equipment and reporting the status as needed (City responsibility). j. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). k. End user training (City responsibility). I. Limited rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 5.2 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the Asset Management and Preventive Maintenance Modules. Deliverables: Asset Management and Preventive Maintenance Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training End user training materials for modules • Train -the -Trainer Instruction on the Asset Management and Preventive Maintenance Modules 22 Rev 20 • Task 5.2 Completion Report as specified in Paragraph 4.3. • On oin - Asset Management and Preventive Maintenance Modules Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Training Staff, City Staff 3.9 Phase 2 / Year 2004- Task 5.3 GIS Mapping Module. Key project personnel representing Contractor and the City will meet to review modules to be installed / tested / modified. The customized database will be installed by Contractor after these sessions. Specific actions to be completed in Task 5.3 include: a. Review the module for GIS Mapping (City/Contractor responsibility). b. Review the technical and data issues associated with minimum travel time routing functions, interface to in -vehicle GPS to display vehicle location, display of incident locations using address and x,y coordinates (City/Contractor responsibility). c. Acquire initial City base maps (City responsibility). d. Install GIS Mapping Module on City's IRMS computer system and provide module set up training to City staff (Contractor responsibility). e. Import City Map Data and install on City's IRMS computer system (Contractor responsibility). f. Develop end user training materials for module (including course material, class curricula, and training aids) (Contractor responsibility). g. GIS Train -the -Trainer instruction for both workstation and mobile use - including Map Set Up Training (Contractor responsibility). h. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of map display of addresses, common place name locations, intersections and x,y coordinates; minimum travel time routing capabilities (City responsibility). i. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). j. End user training (City responsibility). 23 Rev 20 k. Limited roll out to RFD (City/Contractor responsibility). Completion Criteria: Task 5.3 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the GIS Mapping Module. Deliverables: ' • GIS Mapping Module system and City map database installed on City's ARMS computer system with documentation and including module set up training • End user training materials for module • Train -the -Trainer Instruction on the GIS Mapping Module (both workstation and mobile use) • Task 5.3 Completion Report as specified in Paragraph 4.3. • Ongoing - GIS Mapping Module Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.10 Phase 2 / Year 2004 - Task 5.4.1 Mobile Data Collection. Key project personnel representing the Contractor and the City will meet to review modules to be installed/tested/modified. The customized database will be installed by Contractor after these sessions. Specific actions to be completed in Task 5.4.1 include: a. Procure, install and test mobile computing hardware and system software for IRMS mobile data collection including the field data collection of inspection / permit information (City responsibility). b. Review the IRMS modules including the Inspection / Permits modules for use during mobile data collection (City/Contractor responsibility). c. If needed, identify City parameters for modules and develop Design Change Requests to make database specific to City mobile .environment (City responsibility). d. Implement Design Changes (Contractor responsibility). e. Create view, pick lists and reports (City/Contractor responsibility). f. Install modules with implemented Design Changes on City's IRMS computer system (Contractor responsibility). g. Develop end user training materials for module (including course material, class curricula, and training aids) (Contractor responsibility). 24 Rev 20 h. Train -the -Trainer instruction for IRMS mobile data collection (Contractor responsibility). i. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of use of modules in City mobile computing. environment (City responsibility). j. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). k. Limited rollout of mobile data collection to Fire (City/Contractor responsibility). Completion Criteria: Task 5.4.1 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the IRMS Mobile Data Collection. Deliverables: • IRMS Module systems with Mobile Data Collection Design Changes installed on City's IRMS computer system with documentation • End user training materials for IRMS Mobile Data Collection • Train -the -Trainer Instruction on the IRMS Mobile Data Collection • Task 5.4.1 Completion Report as specified in Paragraph 4.3. • Ongoing - IRMS Mobile Data Collection Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.11 Phase 2 / Year 2004 - Task 5.4.2 In -Vehicle Mobile Computing. Key project personnel representing the Contractor and the City will meet to review modules to be installed/tested/modified. The customized database will be installed by Contractor after these sessions. Specific actions to be completed in Task 5.4.1 include: a. Procure, install and test mobile computing hardware and system software for in -vehicle mobile computing (City responsibility). b.. Review the IRMS modules for in -vehicle mobile computing use (City/Contractor responsibility). c. If needed, identify City parameters for modules and develop Design Change Requests to make database specific to City mobile environment (City responsibility). 25 Rev 20 d. Implement Design Changes (Contractor responsibility). e. Create view, pick lists and reports (City/Contractor responsibility). f. Install modules with implemented Design Changes on City's IRMS computer system (Contractor responsibility). g. Develop end.user training materials for module (including course material, class curricula, and training aids) (Contractor responsibility). h. Train -the -Trainer instruction for IRMS in -vehicle mobile computing (Contractor responsibility). i. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, demonstration of use of modules in City mobile computing environment (City responsibility). j. Sign off on security design, acceptance criteria and design change requests (City/Contractor responsibility). k. Limited rollout of in -vehicle mobile computer use to Fire (City/Contractor responsibility). Completion Criteria: Task 5.4.2 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the IRMS In -Vehicle Mobile. Deliverables: • IRMS Module systems with Mobile In -Vehicle Use Design Changes installed on City's IRMS computer system with documentation • End user training materials for IRMS In -Vehicle Mobile Computing Use • Train -the -Trainer Instruction on the IRMS In -Vehicle Mobile Computing Use • Task 5.4.1 Completion Report as specified in Paragraph 4.3. • Ongoing -.IRMS In -Vehicle Mobile Computing Use Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.12 Optional Phase 1 / Year 2003 - Task 7 CAD Dispatch Data / IRSM Interface. Key project personnel representing the Contractor and the City will meet to review the PRC CAD / FDM IRMS interface to be developed / tested / installed. Specific actions to be completed in Task 7 include: FM Rev 20 a. Review technical issues of CAD Dispatch / IRMS Interface (City/Contractor responsibility). b. Develop Interface scope of work, functional requirements specification and details of third party vendor data format as specified in Paragraph 1.3.2 (City responsibility). c. Develop Interface Design Specifications (Contractor responsibility). d. Develop Interface system and documentation based on City approved Design Specification (Contractor responsibility). e. Install CAD Dispatch / IRMS Interface on City's computer system (Contractor responsibility). f. Develop end user training materials for interface (including course material, class curricula, and training aids) (Contractor responsibility). g. Provide System Administration and Train -the -Trainer instruction to City staff (Contractor responsibility). h. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, the demonstration of the ability to download initial and closed CAD incident data to IRMS and to automatically insert closed CAD incident data into IRMS Incident Reports (City responsibility). i. Sign off on security design and acceptance criteria (including any applicable training and testing requirements) (City/Contractor responsibility). j. Task 7 rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 7 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the interface. Deliverables: • CAD Dispatch / IRMS Interface Design Specification • CAD Dispatch / IRMS Interface System installed on City's computer system with documentation • End user training materials for CAD Dispatch / IRMS Interface • CAD Dispatch / IRMS Interface System Administration and Train - the -Trainer Instruction • Task 7 Completion Report as specified in Paragraph 4.3. • Ongoing - CAD Dispatch / IRMS Interface Warranty Support 27 Rev 20 Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.130ational Phase 3 / Year 2005 - Task 8 IRMS Roster / CAD Interface. Key project personnel representing the Contractor and the City will meet to review the IRMS Roster / CAD Interface to be developed / tested / installed. Specific actions to be completed in Task 8 include: a. Review technical issues of IRMS Roster / CAD Interface (City/Contractor responsibility). b. Develop Interface scope of work, functional requirements specification and details of third party vendor data format as specified in Paragraph 1.3.2 (City responsibility). c. Develop Interface Design Specifications (Contractor responsibility). d. Develop Interface system and documentation based on City approved Design Specification (Contractor responsibility). e. Install IRMS Roster / CAD Interface on City's computer system (Contractor responsibility). f. Develop end user training materials for interface (including course material, class curricula, and training aids) (Contractor responsibility). . g. Provide System Administrator and Train -the -Trainer instruction to City staff (Contractor responsibility). h. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, the demonstration of the ability to automatically upload IRMS roster data to CAD (City responsibility). i. Sign off on security design and acceptance criteria (including any applicable training and testing requirements) (City/Contractor responsibility). j. Task 8 rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 8 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the interface. Deliverables: 28 Rev 20 IRMS Roster / CAD Interface Specification • IRMS Roster/ CAD Interface System installed on City's computer system and documentation End user training materials for IRMS Roster / CAD Interface • IRMS Roster / CAD Interface System Administration and Train -the - Trainer Instruction Task 8 Completion Report as specified in Paragraph 4.3 • Ongoing - IRMS Roster / CAD Interface Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.140ptional Phase 3 / Year 2005 - Task 9 IRMS / AccelaPermits Plus Interface. Key project personnel representing the Contractor and the City will meet to review the IRMS / AccelaPermits Plus interface to be developed / tested / installed. Specific actions to be completed in Task 9 include: a. Review technical issues of IRMS / AccelaPermits Plus Interface (City/Contractor responsibility). b. Develop Interface scope of work, functional requirements specification and details of third party vendor data format as specified in paragraph 1.3.2 (City responsibility). c. Develop Interface Design Specifications (Contractor responsibility). d. Develop Interface system and documentation based on City approved Design Specification (Contractor responsibility). e. Install IRMS / AccelaPermits Plus Interface on City's computer system (Contractor responsibility). f. ..Develop end user training materials for interface (including course material, class curricula, and training aids) (Contractor responsibility). g. Provide System Administrator and Train -the -Trainer instruction to City staff (Contractor responsibility). h. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, the demonstration of the ability to share property, inspection and permit data between the IRMS and AccelaPermits Plus systems (City responsibility). i. Sign off on security design and acceptance criteria (including any 29 Rev 20 applicable training and testing requirements) (City/Contractor responsibility). j. Task 9 rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 9 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the interface. Deliverables: • IRMS / AccelaPermits Plus Interface Specification • IRMS / AccelaPermits Plus Interface System installed on City's computer system with documentation • End user training materials for IRMS / AccelaPermits Plus Interface • IRMS / AccelaPermits Plus Interface System Administration and Train -the -Trainer Instruction • Task 9 Completion Report as specified in Paragraph 4.3 • Ongoing - IRMS / AccelaPermits Plus Interface Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City Staff 3.15Optional Phase 3 / Year 2005 - Task 10 IRMS / CAMEO-MARPLOT-ALOHA Interface. Key project personnel representing the Contractor and the City will meet to review the interface to be developed / tested / installed. Specific actions to be completed in Task 10 include: a. Review technical issues of IRMS / CAMEO-MARPLOT-ALOHA Interface (City/Contractor responsibility). b. Develop Interface scope of work, functional requirements specification and details of third party vendor data format as specified in Paragraph 1.3.2 (City responsibility). c. Develop Interface Design Specifications (Contractor responsibility). d. Develop Interface system and documentation based on City approved Design Specification (Contractor responsibility). e. Install IRMS / CAMEO-MARPLOT-ALOHA Interface on City's computer system (Contractor responsibility). f. Develop end user training materials for interface (including course material, class curricula, and training aids) (Contractor responsibility). 30 Rev 20 g. Provide System Administrator and Train -the -Trainer instruction to City staff (Contractor responsibility). h. Draft final acceptance criteria to include but not be limited to security, configuration, training and testing requirements, the demonstration of the ability to share IRMS hazardous material information with the CAMEO-MARPLOT-ALOHA system (City responsibility). Sign off on security design and acceptance criteria (including any applicable training and testing requirements) (City/Contractor responsibility). j. Task 10 rollout to RFD (City/Contractor responsibility). Completion Criteria: Task 10 is complete when all deliverables associated with this task have been received and accepted by the City along with the on -going warranty support for the interface. Deliverables: • IRMS / CAMEO-MARPLOT-ALOHA Interface Specification • IRMS / CAMEO-MARPLOT-ALOHA Interface System installed on City's computer system with documentation • End user training materials for IRMS / CAMEO-MARPLOT- ALOHA Interface • IRMS / CAMEO-MARPLOT-ALOHA Interface System Administration and Train -the -Trainer Instruction • Task 10 Completion Report as specified in Paragraph 4.3 • Ongoing - IRMS / CAMEO-MARPLOT-ALOHA Interface Warranty Support Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. Assigned Project Team Members: FDM Lead Staff, City 3.16Task 11 IRMS Project Management / Reporting. Contractor shall provide project management services to ensure the timely completion of all the tasks in the Statement of Work (Section III of this Agreement) and the delivery of all the software modules, utilities and interfaces in the Scope of Work (Section II of this Agreement). The Contractor shall provide project progress reports on a monthly basis (or more frequently as needed) throughout the total project period. Specific actions to be completed in Task 11 include: a. Designate a Contractor Project Manager for this Agreement who shall be responsible for maintaining the program schedule under this Agreement, ensuring quality of output and managing all 31 Rev 20 communications between the Contractor / associated third parry vendors and the City (Contractor responsibility). b. Manage the IRMS Project to ensure the timely design, development, testing, installation and support of all software modules, utilities, interfaces, .design changes and third party systems to be delivered to City (Contractor responsibility). c. Manage IRMS Project to ensure the timely delivery of training materials and instruction and other services as specified in the Statement of Work (Section III of this Agreement) (Contractor responsibility). d. Promptly inform City of any problems that may threaten the timely completion or the adequacy of the results in executing the task in the Statement of Work (Section III of this Agreement) (Contractor responsibility). e. Report on discussions and decisions from meetings between the Contractor and any third party vendors that may affect performance under this Agreement (Contractor responsibility). f. Ensure that timely completion and delivery to City of pre and post site visit reports, task completion reports and responses to City requests for information. (Contractor responsibility). g. Delivery of IRMS Project Progress Repots on a monthly basis (or more frequently as needed) as specified in Paragraph 4.2 (Contractor responsibility). Completion Criteria: Task 11 is complete when all deliverables associated with this task have been received and accepted by the City. Deliverables: • Pre -Site Visit Report - as specified in Paragraph 4.1, documentation to City five (5) days prior to each Contractor site visit regarding site visit expectations, tasks to be initiated and/or accomplished and any requirements of City. • Post -Site Visit Report - as specified in Paragraph 4.2, at the end of each Contractor site visit detailing activities and status of the tasks scheduled to be completed during the site visit; additional issues and tasks identified during the site visit; and signed Contractor and City commitments for the scheduled for completion of any new and incomplete tasks. • Contractor Progress Reports - as specified in Paragraph 4.2, submitted monthly (weekly if required) citing significant problems, 32 Rev 20 developments, or issues, as well as summarizing progress made during the reporting period. Estimated Completion Date: Pre/Post Site Visit Reports shall be delivered to the City at least five (5) days prior to/after the site visit. Task Completion Reports shall be delivered to the City within one (1) Y week following the completion of each task. IRMS Project Progress Reports are due on the 10th of each month (unless needed more frequently) starting after the Effective Date of this Agreement and ending with the completion of the project. Assigned Project Team Members: FDM Project Manager 3.17Task 6 Final Acceptance. Specific actions to be completed by City and Contractor for written Final Acceptance to occur include: a. IRMS Systems tests have been completed and signed off. b. Acceptance testing for each phase has been completed and signed off. Acceptance testing shall be as agreed upon by City and Contractor for each Statement of Work Task. c. Each module will be tested for Agency specific use, for example the patient care record for EMS and NFIRS 5.0 and related reports for the Fire Department in the incident reporting module. d. Parallel data testing (system migration) has been completed and signed off for each phase. e. All revisions and modifications to IRMS have been completed and signed off on. f. Training for each phase has been completed as agreed. g. Statement of Work Tasks in Paragraphs 3.1 through 3.16 above have been completed. h. All deliverables in the Statement of Work Tasks in Paragraphs 3.1 through 3.16 have been received and accepted by the City along with on -going warranty support for all modules and interfaces. Completion Criteria: Final Acceptance is complete when the IRMS is deployed based on all of the above listed acceptance criteria. Deliverables: Task 6 Completion Report as specified in Paragraph 4.3 verifying that all the Final Acceptance actions have been completed as specified in items a through h in 3.17 above. Estimated Completion Date: See the Project Plan/Schedule, Attachment C1. SECTION IV. REPORTS AND DELIVERABLES 4.1 Site Visit Reports: To facilitate accountability, each site visit by FDM by each FDM Team member shall have an agenda of tasks to be accomplished or initiated. The expected status at the end of the visit will also be listed. A report detailing the activities and status of the visit will be signed by the City at the 33 Rev 20 end of the visit. Any concerns by the City will be noted on this report. A copy will remain with the City and the original will be kept by FDM. 4.2 Progress Reports: The Contractor shall, by the 101h of each month, submit monthly progress reports, citing any significant problems,. developments, or issues, as well as summarizing progress made during the 30-day (month) period just ended. Copies of these reports will be provided to the City's Project Director and the Project Coordinator. The purpose of the project status report is to keep the City informed of progress and any implementation problems or issues, but shall not change the obligations of the Contractor under the IRMS Project Plan / Schedule presented in Attachment C-1. Additionally, as Contractor progresses through the Statement of Work Tasks, City may request weekly reporting frequency to assure timely highlighting of program issues. 4.3 Task Reports: Within one (1) week following the completion of each task in the Statement of Work (Section III of this Agreement), the Contractor shall submit a written task report to the City's Project Director and Project Coordinator. Each report will summarize the work that was completed in the task, any problems encountered, any outstanding issues that need to be resolved and any proposed adjustments in schedule or procedures to be followed in completing subsequent tasks in the Statement of Work. Any task report that becomes due within a week before a progress report covering the same period may be combined with that progress report, provided that the consolidation of the two reports is clearly indicated. 4.4 Deliverables at Agreement Execution: Contractor shall submit the following deliverables to the City's Project Director upon execution of this Agreement. Upon submittal to City by Contractor, these deliverables shall become part of this Agreement's contractual documentation. 4 • Database schema/diagram • Training syllabus and end -user training materials • Customer issue tracking procedure • Data dictionary • Synchronization procedure (multiple environment management) • Database naming conventions • Installation procedure • Procedure/test plan for data backup/recovery • Data conversion procedures and software (FDM Data Import Tool) SECTION V. COMPENSATION PLAN 5.1 Fees. In consideration for the services to be performed and IRMS software to be provided, the City's total payment to Contractor shall not exceed $332,223 (Contract Amount). Of this amount, $88,047 shall be considered optional with payment depending on the technical feasibility of Task 7 (Paragraph 3.12), Task 34 Rev 20 8 (Paragraph 3.13), Task 9 (Paragraph 3.14) and Task 10 (Paragraph 3.15) in Section III (Statement of Work). The Contractor shall be paid in milestone increments for the software cost of each module listed in Section II of this Agreement, following completion of Statement of Work Tasks and in accord with Attachment C-3 IRMS Deliverables / FDM Schedule of Payments. The Contractor shall be paid for training and implementation effort as those costs are incurred and billed to the City on a monthly basis, in accord with Paragraph 5.3. This is a contract between two parties that requires both parties to work closely towards mutual goals and milestones in order that success for the project is insured. Milestones are objectives and may or may not be met on the specific dates or within the specific timeframes noted within the project schedule and planning documents. The City will only accept product that it is ready for based on the project work plan. Upon installation, module training and initial testing, a portion of the module cost as agreed to in the payment schedule will be released to the contractor. 5.1.1 City shall pay Contractor $17,625 upon contract execution. 5.1.2 The remaining Contract Amount shall not exceed an aggregate of $314,598. Said amount shall be paid to the Contractor as work progresses and as reimbursable expenses (see Paragraph 5.2 of this Agreement) are incurred. Payment for each Statement of Work Task shall be keyed to task completion dates documented in the IRMS Project Plan / Schedule found in Attachment C-1 to this Agreement. Invoices shall be submitted to City by Contractor in accordance with Paragraph 5.3. 5.1.3 $24,122, Ten percent (10%), of the project cost excluding travel and implementation expenses, of the Contractor's payments from the City shall be held in retainage by the City pending satisfactory completion of all tasks specified in the Statement of Work. The retainage, less any amounts assessed as penalties or agreed to by the Contractor as cost savings, shall be paid to the Contractor upon Final Acceptance by the City, as specified in Paragraph 3.17. 5.1.4 Software payments will be made in three parts: 50% upon module installation with implemented design changes according to the project plan, 40% upon module acceptance (which will be 60 days after successful module installation and/or bug or product fix installation), 10% retainage upon project final acceptance. 5.2 Reimbursable Expenses 5.2.1 Administrative. All administrative expenses incurred directly in support of executing this Agreement are included within the Contract Amount, as given in Paragraph 5.1. Reimbursable administrative 35 Rev 20 expenses include charges for long distance telephone calls, facsimile transmissions, reproduction, printing and binding, postage, shipping, and express delivery. 5.2.2 Travel and Lodging. Copies of receipts must accompany all invoices (e.g. hotel bills, apartr*bent rent, airline tickets). Meals will be reimbursed based on a $40 per day per diem per person. No reimbursement will be made for expenses not actually incurred. Airline fares in excess of coach or economy will not be reimbursed. Mileage charges may not exceed the amount permitted as a deduction in any year under the Internal Revenue Code or Regulations. 5.3 Invoices. The Contractor will submit numbered invoices for tasks performed under this Agreement's Statement of Work in accord with Paragraph 5.1 above. 5.3.1 Invoices shall be mailed to Debbie Scott, IRMS Project Coordinator, City of Renton, 1055 South Grady Way, Renton, WA 98055. Unless otherwise instructed in writing, City may rely on the remittance address specified on the Contractor's invoice. Invoices shall include a description of the task completed and deliverables provided. 5.3.2 Unless otherwise expressly authorized in the Agreement, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. 5.3.3 Applicable sales / use taxes must be included in the invoice amount as a separate line item. 5.3.4 The City requires that the Contractor acquire a City of Renton business license prior to execution of the contract. The City business license form is available from the City's web site. Payment. All proper invoices received by the City will be paid within the City's normal payment terms. 5.4.1 The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: a. delivery of defective or non -conforming deliverables by the Contractor; b. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; 36 Rev 20 c. failure of Contractor to pay Subcontractors, or for labor, materials or equipment; d. damage to the property of the City or the City's agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; e. reasonable evidence that the Contractor's obligations will not be completed within the time specified in this Agreement, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; f. failure of the Contractor to submit proper invoices with all required attachments and supporting documentation; or g. failure of the Contractor to comply with any material provision of the Agreement Documents. 5.4.3 The City's payment obligations are payable only and solely from funds appropriated and available for the purpose of this Agreement. The absence of appropriated or other lawfully available funds shall render the Agreement null and void to the extent funds are not appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide Contractor written notice of the failure of the City to make an adequate appropriation for any fiscal year to pay the amounts due under the Agreement, or the reduction of any appropriation to an amount insufficient to permit the City to pay its obligations under the Agreement. 5.5 Final Payment. The making by City, and acceptance by Contractor, of final payment will constitute: a. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4) arising from the Contractor's continuing obligations under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising under the City's right to audit; and b. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 5.6 Currency. All currency amounts specified in this Agreement and its Attachments are expressed in United -States dollars. These amounts are not 37 Rev 20 subject to adjustment due to fluctuations in the currency exchange rate between the United States and Canada. SECTION VI. TERM, TERMINATION AND WARRANTY 6.1 Term. The term of this Agreement shall begin on the date the Agreement is signed by the City ("Effective Date".) The term of this Agreement shall end upon expiration of the warranty described in Paragraph 6.7. 6.2 Right to Assurance. Whenever one party to the Agreement in good faith has reason to question the other party's intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Agreement. 6.3 Default. The Contractor shall be in default under the Agreement if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Agreement, or (b) fails to provide adequate assurance of performance under Section 6.2. 6.4 Termination for Cause. In the event of a default by the Contractor, the City shall have the right to terminate the Agreement for cause, by written notice delivered to Contractor via certified mail. The notice shall be effective within fifteen (15) days, unless otherwise specified, after the date of such notice. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor's default, including, without limitation, cost of cover, reasonable attorneys' fees, court costs, and prejudgment and post - judgment interest at the maximum lawful rate. Additionally, in the event of a default by the Contractor, the City may remove the Contractor from the City's vendor list for up to three (3) years and any offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Agreement are cumulative and are not exclusive of any other right or remedy provided by law. 6.5 Termination Without Cause. The City shall have the right to terminate the Agreement, in whole or in part, without cause any time upon thirty - (30) days prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Agreement, with such exceptions, if any, specified in the notice of termination. The City shall pay Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 38 Rev 20 6.6 Fraud. Fraudulent statements by the Contractor on. any Offer shall be grounds for the termination of this Agreement for cause by the City and may result in legal action. 6.7 Warranty. The warranty period for Contractor's IRMS services and software and any third party software provided by Contractor shall be from the City's receipt of service to the start of the annual maintenance agreement ("Warranty Period"). All other warranty provisions within City's RFP apply under this Agreement. The Warranty Period for each IRMS service shall commence upon the receipt of the service by the City. The Warranty Period for IRMS software and any third party software provided by the Contractor shall commence upon receipt and successful installation of each product on the City's computer system as described in Section 3 of this Agreement. Contractor warrants that during the Warranty period described below the Licensed Product (defined in Attachment A) delivered to the City will operate substantially as set forth in Contractor's published documentation applicable to said Licensed Product and as set forth in the Contractor's RFP response and Contractor's written responses to City benchmark test questions. However, Contractor does not warrant that the Licensed Product will operate in all environments due to the broad range of equipment, networks and other third party supplied materials which may be used by City. Contractor also warrants that its services will be performed in accordance with generally accepted industry standards. Within one (1) year after receipt and successful installation of each product on the City's system ("Warranty Product"), Contractor shall correct any programming errors found in the Licensed Product and make the necessary modifications, additions or adjustments. The said services shall be provided without charge except where Contractor is called upon by City to correct an error and such error is found to be caused by City's negligence, modification by City, City supplied data which does not conform to Contractor formats, machine failure, operator error or any other cause not inherent in the Licensed Product, whereupon Contractor reserves the right to charge City for such non -warranty services at a rate of $750 per day for full (eight -hour) days or $125 per hour for partial (less than eight -hour) days. These rates are applicable through the end of calendar year 2003. The rates may then be subject to adjustment through mutual written agreement between Contractor and City. SECTION VII. MISCELLANEOUS 7.1 Software License and Warranty. 7.1.1 Software License. 39 Rev 20 7.1.1.1 Concurrent Users. The number of concurrent users for the City will be twenty (20) workstation users and twenty-seven (27) mobile users for a total of forty-seven (47). 7.1.1.2 The City will establish a basis for counting the number of concurrent IRMS users; this basis will be disclosed by City to Contractor at the Project Initiation Session. If the number of IRMS workstation users exceeds twenty (20), the City will notify the Contractor and pay the appropriate licensing fees as specified in Attachment C-3 IRMS Deliverables / FDM Schedule of Payments. 7.1.1.3 Licensing Agreement. The FDM Software License Agreement shall be in force as Attachment B to this Agreement. 7.1.2 Software Warranty. For the Warranty Period defined after this, contractor warrants that software will work as proposed in the Contractor's RFP response, Contractor's written responses to City questions during the benchmark tests and in accordance to published specifications. Published specifications consist of Contractor's product literature, as well as those user, administrator and implementation guides applicable to the scope of this Agreement. 7.1.2.1 Warranty Period. Contractor shall warrant each module, utility and interface from the point of City's acceptance to the start of the annual maintenance agreement ("Warranty Period"). For example, the maintenance agreement for those completed and accepted modules that are in place by January 2004, annual support will start July 1, 2004, which will be the end of the Warranty Period for those modules. For those completed and accepted modules that are in place by January 2005, the maintenance agreement will start July 1, 2005. 7.1.2.2 Representations. The Contractor represents and warrants that: (a) the Contractor is the true and lawful owner of the licensed software, (b) the licensed software will operate in accordance with its published functional and performance specifications and standards; and as proposed to the City, (c) the licensed software is free from any known errors or defects, and during the term of this Agreement, the Contractor shall, at no cost to the City, correct all errors in the licensed software found by the City, the Contractor or any other user of such licensed software. Such corrections shall be made in a timely manner as mutually agreed to by City and Contractor after the licensee is notified of the existence of an error, (d) the use of the licensed software under this Agreement and of any future software releases made under this Agreement will not infringe or violate any third party rights, including rights under, copyright, trademark or trade secret laws, that are in effect at the time 40 Rev 20 such releases are made, (e) the foregoing representations and warranties shall not affect, change or impair any additional warranties provided by the Contractor pursuant to the Software License Agreement, provided that in the event of a any conflict between these warranties and the Software License Agreement, this -Agreement shall control. 7.2 Maintenance Agreement. 7.2.1 Term of Agreement. The term of the maintenance agreement shall be for five (5) years from the expiration of the Warranty Period described in Paragraph 6.7. Fee amounts paid by City during this term shall be those provided by Contractor in Contractor's response to City's RFP. 7.3 Workforce. 7.3.1 The Contractor shall employ only orderly and competent workers, skilled in the performance of the services that they will perform under the Agreement. 7.3.2 The Contractor, its employees, subcontractors, and subcontractor's employees may not use or possess any firearms, alcoholic or other intoxicating beverages, illegal drugs or controlled substances while on the job or on the City's property, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. 7.3.3 If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Agreement services, and may not employ such worker again on Agreement services without the City's prior written consent. 7.4 Delays. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Agreement, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Agreement price and execute an amendment to the Agreement. The Contractor must assert its right to an adjustment within thirty (30) days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in herein. However, nothing in this provision shall excuse the Contractor from delaying the deliveryas notified. 41 Rev 20 7.5 Indemnity 7.5.1 Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 7.5.2 CONTRACTOR IS NOT TO BE LIABLE FOR INDIRECT SPECIAL INCIDENTAL, OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFIT OR BUSINESS OPPORTUNITY RELATED TO CITY'S USE OF THE SOFTWARE AND RELATED MATERIAL, EVEN IF CONTRACTOR IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. EXCEPT AS EXPRESSLY STATED IN THIS AGREEMENT, NEITHER PARTY HAS MADE ANY WARRANTIES OR REPRESENTATIONS EXPRESS OR IMPLIED BY OPERATION OF LAW OR OTHERWISE, CONCERNING THE SOFTWARE OR MAINTENANCE SERVICES TO BE PROVIDED HEREUNDER. NEITHER PARTY HAS RELIED ON ANY EXPRESS OR IMPLIED REPRESENTATION OF THE OTHER PARTY WRITTEN OR ORAL AS AN INDUCEMENT TO ENTERING INTO THIS AGREEMENT. TO THE EXTENT PERMITTED BY LAW AND WITH THE EXCEPTIONS STATED BELOW NEITHER PARTY'S LIABILITY TO THE OTHER PARTY IN CONNECTION WITH ANY CAUSE OF ACTION, COSTS OR DAMAGES RELATING TO THIS AGREEMENT SHALL EXCEED THE TOTAL PRICE OF THE SOFTWARE FOR ACTIONS ACCRUING PRIOR TO THE END OF THE WARRANTY PERIOD, AND SHALL NOT EXCEED THE TOTAL PRICE OF ONE YEAR'S MAINTENANCE FOR ACTIONS ACCRUING IN THE MAINTENANCE PERIOD AND RELATING TO MAINTENANCE OF THE SOFTWARE OR THE SYSTEM. 7.6 Insurance. Insurance shall be provided as follows: 7.6.1 General Requirements. 7.6.1.1 The Contractor shall at a minimum carry insurance in the types and amounts indicated below for the duration of the Agreement and during any warranty period. 7.6.1.2 The Contractor shall forward Certificates of Insurance with the endorsements required below to the City as verification of coverage within fourteen (14) calendar days after notification of award, unless otherwise specified. 42 Rev 20 7.6.1.3 The Contractor shall not commence work until the required insurance is obtained and has been reviewed by City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. 7.6.1.4 The Contractor must submit certificates of insurance for all subcontractors to the City prior to them commencing work on the IRMS. 7.6.1.5 The Contractor's and all subcontractors' insurance coverage shall be written by companies approved by the City's Human_ Resources / Risk Management Department. The City will accept workers' compensation coverage as mandated by the Province of British Columbia. 7.6.1.6 All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the City's RFP name (Renton Fire Department Automated Information & Mobile Computing Systems RFP - June 3, 2002) and the following information: Human Resources / Risk Management Department City of Renton Renton City Hall 1055 South Grady Way Renton, WA 98055 7.6.1.7 The "other' insurance clause shall not apply to the City where the City is an additional insured shown on any policy. It is intended that policies required in the Agreement, covering both the City and the Contractor, shall be considered primary coverage as applicable. 7.6.1.8 - If insurance policies are not written for amounts specified below, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. 7.6.1.9 The City shall be entitled, upon request and without expense, to receive certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. 43 Rev 20 7.6.1.10 The City reserves the right to review the insurance requirements set forth during the effective period of this Agreement and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. 7.6.1.11 The Contractor shall not cause any insurance to 'be canceled nor permit any insurance to lapse during the term of the Agreement or as required in the Agreement. 7.6.1.12 The Contractor shall be responsible for premiums, deductibles and self -insured retentions, if any, stated in policies. All deductibles or self -insured retentions shall be disclosed on the Certificate of Insurance. 7.6.1.13 The Contractor shall provide the City thirty (30) days written notice of erosion of the aggregate limits below occurrence limits for all applicable coverages indicated within the Agreement. 7.6.1.14 The insurance coverages specified below are required minimums and are not intended to limit the responsibility or liability of the Contractor. 7.7.1 Specific Requirements. 7.7.1.2 Commercial General Liability in the amount of $1,000,000 per occurrence, $1,000,000 aggregate. 7.7.1.3 Professional Liability Insurance. The Contractor shall provide coverage, at a minimum limit of $1,000,000 per claim, to pay on behalf of the assured all sums which the assured shall become legally obligated to pay as damages by reason of any negligent act, error, or omission arising out of the performance of professional services under -this Agreement. If coverage is written on a claims -made basis, the retroactive date shall be prior to or coincident with the date of this Agreement and the certificate of insurance shall state that the coverage is claims -made and indicate the retroactive date. This coverage shall be continuous and will be provided for 24 months following the completion of the Agreement. 7.7.1.4 Automobile Liability in the amount of $1,000,000 combined single limit. 44 Rev 20 7.7.1.5 Worker's Compensation and Employers' Liability Insurance._ Coverage shall be consistent with benefits mandated by the Province of British Columbia. 7.7.1.6.1 The Contractor's policy shall be valid in the State of Washington and include these endorsements in favor of the City of Renton: (i) Waiver of Subrogation, Form (ii) Thirty (30) days Notice of Cancellation, Form 7.7.1.7 Commercial General Liability Insurance. The minimum bodily injury and .property damage per occurrence are $1,000,000 for coverages A and B. 7.7.1.7.1 The policy shall contain the following provisions: (i) Blanket contractual liability coverage for liability assumed under this Agreement and all Contracts related to the project. (ii) Independent Contractor's Coverage. (iii) Products/Completed Operations Liability for the duration of the warranty period. 7.7.1.7.2 The policy shall also include these endorsements in favor of the City of Renton: (i) Waiver of Subrogation, Endorsement (ii) Thirty (30) days Notice of Cancellation (iii) The City of Renton listed as an additional insured, Endorsement 7.8 Claims. If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Agreement, or which could have a material adverse affect on the Contractor's ability to perform there under, the Contractor shall give written notice thereof to the City within ten days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Renton City Attorney. Personal delivery to the City Attorney shall be to: Renton City Hall - 7th Floor, 1055 South Grady Way, Renton, WA 98055, and mail delivery shall be to City Attorney, Renton City Hall - 7th Floor, 1055 South Grady Way, Renton, WA 98055. 7.9 Notices. Any notice, request, or other communication required or appropriate to be given under this Agreement shall be in writing and shall be deemed 45 Rev 20 delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by any other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, facsimile, or other commercially accepted means. Notices to the City and the Contractor shall be addressed as follows: to the City: , City of Renton ATTN: City Clerk 1055 South Grady Way Renton, WA 98055 with a copy to: City Attorney City of Renton 1055 South Grady Way Renton, WA 98055 to the Contractor: FDM Software Ltd. ATTN: Ed Colin 814 W. 15th Street, Suite 201 North Vancouver, British Columbia V7P 1 M6 with a copy to: ATTN: 7.10 Rights to Contractual Material. All material submitted by the Contractor to the City shall become property of the City upon receipt, with the exception of Contractor's proprietary software, training materials, user guides, system Entity Relationship Diagrams and database schema. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Washington State Open Records Act and municipal code. 7.11 Infringements. In the event of any infringement by Contractor's software provided under this Agreement on the intellectual property rights of any third party, Contractor shall at its sole expense take all steps necessary to either (a) obtain all required licensing from the third party so infringed, or (b) modify the software provided under this Agreement to eliminate the cause of the infringement. Contractor shall then make available to City any resulting software modifications or releases at no expense to City. 7.12 Confidentiality. In order to provide the IRMS to the City, the Contractor may require access to certain of the City's and/or its licensors' confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, "Confidential Information"). The Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors, and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. 46 Rev 20 The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction; provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 7.13 HIPAA Requirements — The software, services and interfaces provided by the Contractor under this Agreement shall meet the requirements of the Health Insurance Portability & Accountability Act (HIPAA) of 1996 for administrative transactions and code sets; unique identifiers; security; and privacy. 7.14 Publications. All published material and written reports submitted under the Agreement must be originally developed material unless otherwise specifically provided in the Agreement. When material, not originally developed, is included in a report in any form, the source shall be identified. 7.15 Advertising. The Contractor shall not advertise or publish, without the City's prior consent, the fact that the City has entered into the Agreement, except to the extent required by law. 7.16 No Contingent Fees. The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Agreement upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition to any other remedy available, to cancel the Agreement without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 7.17 Independent Contractor. The Agreement shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor's services shall be those of an independent contractor. The Contractor agrees and understands that the Agreement does not grant any rights or privileges established for employees of the City. 47 Rev 20 7.18 Assignment -Delegation. The Agreement shall be binding upon and inure to the benefit of the City and the Contractor and their respective successors and assigns, provided, however, that no right or interest in the Agreement shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Agreement is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there be no third party beneficiaries to the Agreement. 7.19 Waiver. No claim or right arising out of a breach of the Agreement can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Agreement, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 7.20 Modifications. The Agreement can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Agreement. 7.21 Interpretation. The Agreement is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. As specified in Section 7.26, included as an integral part of this Agreement are the following documents listed in order of precedence: (1) This Agreement (2) Contractor's Proposal and Contractor's written responses to City benchmark test questions and (3) City's RFP. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Agreement. Although the Agreement may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one parry or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Washington, is used in the Agreement, the UCC definition shall control, unless otherwise defined in the Agreement. 7.22 Dispute Resolution. 7.22.1 Before a formal dispute resolution process is begun, if there are disagreements between the Contractor and the City, the Chief of the Fire Department and the Administrator of the Finance and Information Services Department will be notified of the issues in question. 48 Rev 20 7.22.2 If a dispute arises out of or relates to the Agreement, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within. fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision -making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. 7.22.3 Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option, the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Agreement prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the American Arbitration Association. The parties agree to participate in mediation in good faith for up to thirty (30) calendar days from the date of the first mediation session. The City and the Contractor will share the costs of mediation equally. 7.23 Jurisdiction and Venue. The Agreement is made under and shall be governed by the laws of the State of Washington. 7.24 Invalidity. The invalidity, illegality, or unenforceability of any provision of the Agreement shall in no way affect the validity or enforceability of any other portion or provision of the Agreement. Any void provision shall be deemed severed from the Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Agreement from being void should a provision that is the essence of the Agreement be determined to be void. 49 Rev 20 7.25 Survival of Agreement Obligations. All provisions of this Agreement that impose continuing obligations on the parties, including but not limited to warranty, indemnity, and confidentiality of the provisions, shall survive the expiration or termination of this Agreement. 7.26 Incorporation of Contract Documents/Order of Precedence. The documents listed below, taken together, contain the terms and conditions of the Agreement between the parties. These documents are incorporated by reference and are an integral part of this Agreement. Any conflict or inconsistency between this Agreement and the Attachments hereto shall be resolved by giving precedence to this Agreement. In the event of a conflict between any of the provisions governing this business relationship, any inconsistency shall be resolved by giving precedence in .the following order: (1) This Agreement (2) Contractor's Proposal and Contractor's written responses to City benchmark test questions and (3) City's RFP. 50 Rev 20 This Agreement is executed in duplicate originals and the Agreement is effective on the date signed by the City ("Effective Date"). FDM SOFTWARE LTD.: Signature: Name: Edward Colin Title: President, FDM Software Ltd. Date: CITY OF RENTON: Signature: Name: Jesse Tanner Title: Mayor, City of Renton Date: ATTEST: Bonnie I. Walton, City Clerk Attachment A — User Support, Maintenance and Upgrade Agreement Attachment B — FDm License Agreement Attachment C — IRMS Program Plans and Schedules • C-1 — IRMS Project Plan / Schedule • C-2 — IRMS Module, Software and Interface Release Schedule • C-3 — IRMS Deliverables / FDM Schedule of Payments Attachment D — IRMS Project Team 51 Rev 20 ATTACHMENT A FDM Software Ltd. User Support, Maintenance and Upgrade Agreement This AGREEMENT by and between the FDM Software Ltd, 814 W 15th Street, Suite 201, North Vancouver, B.C., V7P 1 M6 ("FDM") and the Customer, The Corporation of the City of Renton, (hereafter the "Customer"). WHEREAS, FDM has licensed to the Customer software known as FDM Records Management Software and the Customer wishes to have FDM perform software maintenance services pursuant to the following terms and conditions: 1. Software Covered The Software covered in the Agreement is FDM's software known as FDMWIN4 Software (the "Software") as updated with improvements or modifications furnished to the Customer from time to time. FDM's obligation to support the Software is limited to the most recent version or release including all patches and updates, all of which the Customer is obligated to install and use, or as otherwise mutually agreed by the parties. 2. Support Agreement Options This full service contract includes unlimited telephone support as defined in the base contract to include, technical advice, programming correction or replacement as provided for in section 3 below, and all new releases and upgrades as they become available. 3. Correction or Replacement During the term of the Agreement, FDM shall provide technical support to Customer in order to enable Customer to remedy any material programming error which is attributed to FDM and which significantly affects use of the Software. Such support services shall be promptly accomplished after the Customer has identified and notified FDM of any such error in accordance with FDM Software's error reporting procedures and in accordance with the problem severity classification attached as Schedule A. 4. Customer Support The Customer agrees to provide FDM Software Ltd., with data dumps, as requested, and with sufficient test time on the Customer's computer system to duplicate the problem, to certify that the problem is with FDM's Software, and to certify that the problem has been corrected. 5. Customer Responsibility Rev 20 FDM Software Ltd. shall not be responsible for correcting errors or maintaining Customer modified portions of the Software, customer data files or for maintaining portions of the Software affected by Customer modified portions of the Software System. Corrections for difficulties or defects traceable to the Customer's errors or changes, Customer's hardware, or conflicts with other software may be subject to billing at FDM's discretion for its current time and material charges. Customer agrees that it will upgrade the computer operating software, hardware and underlying database engines of the Software System as necessary to meet the changing requirements of the Software as specified by FDM as part of a current release of the Software, or as the parties mutually agree. The parties agree that FDM is not obligated to ensure that its new releases of the Software is compatible with outdated hardware, computer operating software or database engines. 6. Warranty 6.1 FDM Software Ltd. warrants that during the life of this Agreement the Licensed Product delivered to the Customer will operate substantially as set forth in FDM Software Ltd's published documentation applicable to said Licensed Product. FDM Software Ltd. also warrants that its services will be performed in accordance with generally accepted industry standards. For the duration of this Agreement and as part of its obligations pursuant to this agreement, FDM Software Ltd. shall correct any material programming errors found in the Licensed Product and make the necessary modifications, additions or adjustments. The said services shall be provided without additional charge except where FDM Software Ltd. is called upon by the Customer to correct an error and such error is found to be caused by the Customer's negligence, modification by the Customer, Customer supplied data which does not conform to FDM Software Ltd. formats, machine failure, operator error or any other cause not inherent in the Licensed Product, whereupon FDM Software Ltd. reserves the right to charge the Customer for such service on a time and material basis at FDM Software Ltd.'s then current rates. FOR ANY BREACH OF THE WARRANTIES, THE CUSTOMER'S EXCLUSIVE REMEDY, AND FDM SOFTWARE LTD'S ENTIRE LIABILITY IS THE CORRECTION OF THE SOFTWARE ERRORS THAT CAUSED THE BREACH, OR IF CONTRACTOR IS UNABLE TO MAKE THE SOFTWARE OPERATE AS WARRANTED, THE CUSTOMER IS ENTITLED TO RECOVER THE ORIGINAL FEES PAID FOR THE SOFTWARE LICENSE. ftTA 110 Rev 20 6.3 The Customer also warrants and represents that its operators will not rely solely .upon recommendations presented by the hardware and software when making decisions in situations where life or property is at risk. The Customer acknowledges that the equipment and software may not operate totally without interruption and warrants that it shall maintain a manual or mechanical system adequate to backup the hardware and software should they become unavailable for use, either planned or unplanned. 7. Telecommunications The Customer shall maintain for the duration of this Agreement, a modem and telecommunications capability that meet City standards. The Customer shall pay for the installation, maintenance and use of such equipment and associated telephone line usage charges. FDM Software Ltd. shall use this system in connection with error correction, software updating and user support. 8. Term The term of this Agreement shall commence upon termination of the Warranty Period under the License Agreement. The fee for the remainder of the calendar year will be pro -rated. The term of this agreement in subsequent years will begin January 1. 9. Cost Annual fee is equal to 15% of annual published price schedule for licenses of those modules Customer is licensed to use, and shall be prepaid by the Customer at the beginning of each one (1) year term. 10. Travel Expenses The Customer shall reimburse FDM for any out-of-pocket expenses incurred at the Customer's request, including travel to and from the Customer site, lodgings, meals, telephone and shipping, as may be necessary in connection with the duties performed under this Agreement by FDM. 11. Adjustments to Terms and Conditions (subsequent years) Prior to the expiration of this Agreement, FDM Software may change its software maintenance fees, terms and/or conditions upon 90 days written notice to the Customer for the subsequent year. 12. Upgrades to NFIRS During the Upgrade Agreement time period, upgrades will provide an automated reporting function that produces a data export that meets the most current U.S. Fire Administration's (USFA) National Fire Incident Reporting System (NFIRS) reporting standard. FDM will provide upgrades that meet current NFIC requirements in its annual February release. 3 Rev 20 In witness whereof the parties have set their hands and seal as of the date noted below. SIGNED SEALED AND DELIVERED on behalf of FDM Software Ltd., in the presence of: Witness Ed Colin, President SIGNED SEALED AND DELIVERED on behalf of The Corporation of the City of Renton in the presence of: Name Name Mayor City Clerk Title Title Signature Date Signature Date 4 Rev 20 SCHEDULE "A" Problem severity definitions are as follows: "Priority A Issues" shall mean issues which include but are not limited to errors which cause loss of use of major features, file system corruption, data loss, cause a system to crash or hang and/or errors which affect a significant business opportunity for Customer. "Priority B Issues" shall mean issues that include but are not limited to issues in features of the product preventing normal operation. "Priority C Issues" shall mean issues that include but are not limited to issues in non- critical features, for which a convenient or reasonable work around exists, or a feature which functions unexpectedly. Ongoing Support On an ongoing basis, FDM agrees to correct all Errors in the Software as described below: 1. FDM will use its best efforts to evaluate Priority A Issues and provide a response to Customer within one (1) business day of FDM's receipt of verbal, written or electronic notice thereof and to correct the Priority A Issue by Customer's reasonably requested date. If the Priority A Issue is not corrected by the requested date, FDM will then use best efforts to correct the Issue and will provide Customer reports of its efforts to correct Priority A Issue as requested by Customer, and at a minimum every one (1) business day on escalated Issues. 2. FDM will use its best efforts to evaluate Priority B Issues and provide a response to Customer within three (3) business days of FDM's receipt of verbal, written or electronic notice thereof and to correct the Priority B Issue by Customer's reasonably requested date. If the Priority B Issue is not corrected by the requested date, FDM will provide Customer reports of its efforts to correct the Priority B Issue as requested by Customer. 3. FDM will respond to and correct Priority C Issues on an as time permits basis for inclusion in the next scheduled update to the Licensed Product, but provide a correction no later than within four (4) months or as otherwise agreed to by the parties. 4. As soon as FDM corrects an issue, FDM shall notify Customer the issue has been corrected by sending electronic mail, fax or memo. Customer will provide FDM instructions on how FDM is to provide corrections to Customer. 5. FDM will use commercially reasonable efforts to incorporate the corrections that Customer requests be included in FDM's next update, Upgrade and/or New Release of a specific licensed product. Rev 20 ATTACHMENT B FDM LICENSE AGREEMENT FDM Software License Agreement THIS SOFTWARE LICENSE AGREEMENT given the day of , 2003. TO: FDM Software Ltd., a company duly incorporated under the laws of the Province of British Columbia, having its head office located at 814 W15th Street, Suite 201, North Vancouver, British Columbia, V7P 1M6. (hereafter "FDM Software Ltd.") FROM: City of Renton Fire Department, (hereafter the "Customer") SOFTWARE LICENSE AGREEMENT Limited Use of Product 1.1 The Licensed Product known as FDM Software shall be used either on one computer or by one individual. In either case, the Licensed Product shall be used by the customer only at one location except as provided in Schedule 1 attached hereto. 2. License 2.1 FDM Software Ltd. hereby grants the Customer a non-exclusive license to use the Licensed Product consisting of object code in a machine readable medium, and associated documentation, on a perpetual basis except as restricted herein. The Licensed Product is a proprietary product of FDM Software Ltd. which is and shall remain the exclusive property of FDM Software Ltd. and the Customer shall have no right, title or interest, except as specifically set forth in this Agreement. 2.2 The Customer is specifically prohibited from creating any copies except a copy for off site storage backup for use on an emergency basis only at no additional charge. 2.3 The Customer is specifically prohibited from installing the Licensed Product on a computer network without first acquiring an FDM Software Ltd. Network License Agreement, see Schedule 1, Network License Agreement. 2.4 The license granted herein may be discontinued by FDM Software Ltd. should the Customer become insolvent, cease conducting business or materially violate any of the terms of this Agreement. Rev 20 2.5 Upon notification ,of discontinuance or upon termination of the license granted herein, the Customer shall, within ten (10) days, return all copies of the Licensed Product for which licenses have been discontinued or terminated with a certified statement by an authorized agent of the Customer stating the returned copies constitute all of the Licensed Product possessed by the Customer. 2.6 Should the Customer wish to transfer the Licensed Product to another user or location, FDM Software Ltd. will provide a replacement copy, registered for the new user or location, for the then current transfer fee. Upon receipt of the replacement copy, Customer agrees to destroy all working and backup copies of the Licensed Product at the original site. It is understood that the authorized user may utilize the Licensed Product on a temporary basis at other locations without any additional fees or registration procedures, and such use will not be deemed to be a transfer of use as long as the licensed copy is not installed on more than one computer at a time. 3. Warranty 3.1 ' FDM Software Ltd. warrants that during the Warranty period the Licensed Product delivered to the Customer will operate substantially as set forth in FDM Software Ltd.'s published documentation applicable to said Licensed Product. The configuration upon which the Licensed Product will operate is set forth in the documentation, however, FDM Software Ltd. does not warrant that the Licensed Product will operate in all environments due to the broad range of equipment, networks and other third party supplied materials which may be used by the Customer. While product is under warranty as defined in contract (7.1.2.1) FDM Software Ltd. shall correct any programming errors found in the Licensed Product and make the necessary modification, additions or adjustments. The said services shall be provided without charge except where FDM Software Ltd. is called upon by the Customer to correct an error and such error is found to be caused by the Customer's negligence, modification by the Customer, Customer supplied data which does not conform to FDM Software Ltd. formats, machine failure, operator error or any other cause not inherent in the Licensed Product, whereupon FDM Software Ltd. reserves the right to charge the Customer for such service on a time and material basis at FDM Software LTD's then current rates. The sole remedy for breach of any warranty provided herein shall be limited to the replacement of or, failing replacement, and at FDM Software Ltd's election, refund of the license fee and termination of this License. 3.2 FDM Software Ltd. WILL NOT BE LIABLE FOR ANY DAMAGES ARISING FROM THE USE OF OR IN CONNECTION WITH THE LICENSED PRODUCT, INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFIT, SPECIAL, DIRECT OR INDIRECT, INCIDENTAL, CONSEQUENTIAL OR OTHER DAMAGES. NOTWITHSTANDING THE GENERALITY OF THE FOREGOING, FDM SOFTWARE LTD. EXPRESSLY EXCLUDES LIABILITY FOR CORRUPTION TO OTHER SOFTWARE OR DATA OR FOR DEATH, PERSONAL INJURY OR FINANCIAL LOSS. 3.3 FDM SOFTWARE LTD DISCLAIMS (TO THE EXTENT PERMITTED BY LAW) ALL WARRANTIES ON PRODUCTS FURNISHED HEREUNDER, EXCEPT THOSE SPECIFICALLY STATED ABOVE, INCLUDING ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE ABOVE WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, AND REPRESENTS THE FULL AND TOTAL OBLIGATION AND/OR LIABILITY OF FDM SOFTWARE LTD. 2 Rev 20 4. Services 4.1 If indicated on the face hereof, FDM Software Ltd. will provide the services of its personnel. FDM Software Ltd. will carry out such services in a professional and workmanlike manner. FDM Software Ltd. provides no warranty with respect to the Licensed Product, the database or catalogue created or their use or accuracy if the Customer does not avail itself of FDM Software Ltd. services hereunder. 5. Proprietary Right 5.1 FDM Software Ltd. further represents that the Licensed Product is owned or licensable by FDM Software Ltd. and will not infringe any Canadian or US copyright of any third party. In the event of any claim by a third party against the Customer asserting or involving a Canadian or US copyright or Canadian or US patent infringement involving any Licensed product licensed to the Customer hereunder, FDM Software Ltd. will defend at its expense and will indemnify the Customer against any cost, expense or damage finally awarded against the Customer, except indirect, consequential, special or incidental damages; provided that Customer notifies FDM Software Ltd. within a reasonable time after Customer receives first written notice of any such claim. FDM Software Ltd. may fully participate in the defense or agree to any settlement of any such claims. In the event a final injunction shall be obtained against Customer's use of any such Licensed Product by reason of the allegation, or in FDM Software LTD's opinion any such Licensed Product is likely to become a subject of a claim of infringement of a Canadian or US copyright or a Canadian or US patent of a third party, FDM Software Ltd. will, at its option and at its expense: (a) procure for the Customer the right to continue using the Licensed Product; or (b) replace or modify the same so that it becomes non -infringing (which modification or replacement shall not adversely affect the published specifications for, or the use or operation by the Customer, of the Licensed Product); or (c) if neither (a) or (b) above is practicable, after exhausting all reasonable efforts to implement (a) or (b) above, repurchase the Licensed Product on a depreciated basis, utilizing a five year straight-line depreciation schedule commencing on the date of acceptance. Miscellaneous 7.1 FDM Software Ltd. shall be allowed to use the Customer's name, subject to the customers written approval, on its customer lists and to disclose the name to its present and potential customers after execution of this Agreement. 7.2 Neither party shall be responsible for delays resulting from acts beyond its control. Such acts shall include, but not be limited to, acts of God, strikes, lockouts, riots, acts of war, epidemics, government regulations superimposed after the fact, fire, communication line failures, earthquakes or other disasters. 7.3 This Agreement is not assignable by the Customer. Any assignment shall be void. 7.4 No amendment to this Agreement shall be effective unless it is in writing and signed by a duly authorized representative of both parties. Rev 20 7.5 If any provision of this Agreement is prohibited by law or declared invalid, illegal or unenforceable by any court of competent jurisdiction, this Agreement shall be considered divisible as to such provisions and all other provisions of this Agreement shall remain in full force and effect. In witness whereof the parties have set their hands and seal as of the day and date noted above. SIGNED SEALED AND DELIVERED) in the presence of: Authorized Signatory Rev 20 Schedule 1 Network License Agreement Licensed User: Customer Modules: Properties, Personnel, Roster Scheduling, Incident Reporting, Station Log, Permits, Inspections, Training, Inventory and Preventive Maintenance. No. of Concurrent Licensed Users: 20 RMS for a total of Number and 27 Mobile Workstations. 5 Rev 20 ATTACHMENT C IRMS PROGRAM PLANS AND SCHEDULES TABLE OF CONTENTS IRMS Project Plan / Schedule Attachment C-1 IRMS Module, Software and Interface Release Schedule Attachment C-2 IRMS Deliverables / FDM Schedule of Payments Attachment C-3 Rev 20 ATTACHMENT C-1 IRMS PROJECT PLAN / SCHEDULE Based on Proposed Proposed Calendar days IRMS Project Task Description Start Date* End Date* (starting Mon.) RFD IRMS Project 1/6/2003 4/7/2006 1,188 1 Contract Agreement 1/6/2003 3/11/2003 65 1.1 Commence Contract Discussions 1/6/2003 1/31/2003 26 1.2 Evaluate Current Roster Module / On -Site Demo 1/6/2003 1/20/2003 15 1.3 Complete Contract Conditions 1/31/2003 2/7/2003 8 1.4 City Contract / Budget Approval 2/7/2003 3/10/2003' 32 1.5 Sign Contract 5/14/2003 5/14/2003 1 1.6 FDM Deliverables at time of Contract Execution 5/14/2003 5/15/2003 2 2 Project Initiation Session 5/6/2003 5/7/2003 2 2.1 Assign Resources 5/6/2003 5/6/2003 1 2.1.1 Identify Personnel /Review Roles 5/6/2003 5/6/2003 1 2.1.2 Review Project Scope / Priorities / Schedule 5/6/2003 5/6/2003 1 2.2 Discuss Technical Issues 5/6/2003 5/7/2003 2 2.2.1 Data Conversion 5/6/2003 5/6/2003 1 2.1.2 G/S Issues, Interfaces, Mobile Computing 5/7/2003 5/7/2003 1 2.2.3 Third Party Software 5/7/2003' 5/7/2003 1 2.2.4 Hardware/Server. Configuration 5/7/2003 5/7/2003 1 2.3 Establish Project Plan 5/7/2003 5/7/2003 1 2.3.1 Define Project Tasks 5/7/2003 5/7/2003 1 2.3.2 Define Task Time Lines / Dependencies 5/7/2003 5/7/2003 1 2.4 Client Sign off on Task 2 5/7/2003 5/7/2003 1 3 Initial Set Up & Administrator Training 3/31/2003 5/28/2003 59 3.1 Initial Set Up and Configuration Activities 3/31/2003 5/8/2003 39 3.1.1 Procure & Install IRMS Server & Workstations 3/31/2003 4/10/2003 11 3.1.2 Install & Test Database on the Server 4/21 /2003 4/21 /2003 1 3.1.3 Install & Test FDM on Workstations 4/22/2003 4/22/2003 1 3.1.4 Setup Workspace on Test Database 4/22/2003 4/22/2003 1 3.1.5 Client Sign off on Task 3.1 4/22/2003 4/22/2003 1 3.2 System Administrator Training 4/22/2003 5/28/2003 21 Rev 20 Proposed Proposed Based on IRMS Project Task Description Start Date* End Date* Calendar days 3.2.1 Set Up Training Facility & Training Workstations 5/8/2003 5/8/2003 1 3.2.2 Standard Administrator Training (8 days) 4/22/2003 5/2/2003 13 3.2.3 Client Sign off on Task 3.2.2 5/2/2003 5/3/2003 2 3.2.4 FDM/City Design Change Request For Task 4.1 5/21 /2003 5/22/2003 2 3.2.5 Advanced Administrator Training (3 days) 5/23/2003 5/27/2003 5 3.2.6 Client Sign off on Task 3.2.5 5/27/2003 5/28/2003 2 4 Phase 1 Implementation - 2003 4/29/2003 9/27/2004 518 4.1 PROPERTIES, PERSONNEL, INCIDENTS, HYDRANTS, STATION LOG MODULES 4/29/2003 9/27/2004 518 4.1.1 Review Task 4.1 Modules 4/29/2003 5/19/2003 21 4.1.2 Review Feasibility of Properties /AccelaPermits Plus Interface 4/29/2003 5/6/2003' 8 4.1.3 Create Design Change Requests To Customize Database 5/28/2003 6/5/2003 9 4.1.4 Implement Design Changes For Task 4.1 6/5/2003 6/26/2003 22 4.1.5 Install Task 4.1 Rentonized Modules On City System 6/26/2003 6/30/2003 5 4.1.6 Properties/Personnel /Hydrants Data Conversion 5/28/2003 7/4/2003 38 4.1.7 Create View, Pick Lists and Reports 6/5/2003 6/18/2003 14 4.1.8 Develop Acceptance Criteria (Security Design, Testing Req) 6/18/2003 6/24/2003 7 4.1.9 Create Custom End -User Manuals, Cheat Sheets, Screen Step -By -Step Procedures 6/26/2003 7/4/2003 9 4.1.10 Train the Trainer (4 days) 7/5/2003 7/10/2003 6 4.1.11 End User Training 7/10/2003 8/25/2003 47 4.1.12 Client Sign off on Task 4.1 (Acceptance Criteria, Design Change Requests) 8/25/2003 9/9/2003 16 4.1.13 Module Rollout 9/9/2003 12/4/2003 87 4.1.14 Warranty Period 4.1 Modules 7/1 /2003 6/30/2004 4.1.15 KC EMS RDP/Incident Reporting Interface 6/26/2003 9/27/2004 460 4.1.15.1 Develop Interface Specification 6/26/2003 6/26/2003 1 4.1.15.2 Interface Development / Initial Testing 6/26/2003 6/26/2003 1 4.1.15.3 Interface Test Results to City 6/26/2003 6/26/2003 1 4.1.15.4 Interface Modifications / Final Testing 6/26/2003 6/26/2003 1 4.1.15.5 Interface Installation / Moved To Production 9/9/2003 9/28/2003 20 4.1.15.6 City Acceptance Testing / Sign Off 9/28/2003 10/14/2003 17 4.1.15.7 Warranty Period KC EMS RDP / Incident Reporting Interface 9/28/2003 9/27/2004 366 4.2 INSPECTIONS MGT & PERMITS MODULES 6/5/2003 7/2/2004 394 4.2.1 Review Task 4.2 Modules 6/5/2003 6/18/2003 14 4.2.2 Review Feasibility of I&P Modules /AccelaPermits Plus Interface 6/5/2003 6/18/2003 14 Rev 20 Proposed Proposed Based on IRMS Project Task Description Start Date* End Date* Calendar days 4.2.3 Create Design Change Requests To Customize Database 6/18/2003 6/26/2003 9 4.2.4 Implement Design Changes For Task 4.2 6/26/2003 6/30/2003 5 4.1.5 Install Task 4.2 Rentonized Modules On City System 6/30/2003 7/1 /2003 2 4.1.6 Inspections / Permits Data Conversion 6/18/2003 7/10/2003 23 4.2.7 Create View, Pick Lists and Reports 6/26/2003 7/4/2003 9 4.2.8 Develop Acceptance Criteria (Security Design, Testing Req) 7/4/2003 7/8/2003 5 4.2.9 Create Custom End -User Manuals, Cheat Sheets, Screen Step -By -Step Procedures 7/8/2003 7/16/2008 9 4.2.10 Train the Trainer (2 days) 7/17/2003 7/21 /2003 5 4.2.11 End User Training 7/21 /2003 8/19/2003 30 4.2.12 Client Sign off on Task 4.2 (Acceptance Criteria, Design Change Requests) 8/19/2003 9/3/200a 16 4.2.13 Module Rollout 9/3/2003 11 /6/2003 65 4.2.14 Warranty Period Inspection / Permits Modules 7/3/2003 6/30/2004 4.3 TRAINING MGT MODULE 6/26/2003 7/25/2004 396 4.3.1 Review Task 4.3 Modules 6/26/2003 7/10/2003 15 4.3.2 Create Design Change Requests To Customize Database 7/10/2003 7/18/2003 9 4.3.3 Implement Design Changes For Task 4.3 7/18/2003 7/23/2003 6 4.3.4 Install Task 4.3 Rentonized Modules On City System 7/23/2003 7/24/2003 2 4.3.5 Training Data Conversion 7/10/2003 8/26/2003 48 4.3.6 Create View, Pick Lists and Reports 8/26/2003 9/3/2003 9 4.3.7 Develop Acceptance Criteria (Security Design, Testing Req) 9/3/2003 9/7/2003 5 4.3.8 Create Custom End -User Manuals, Cheat Sheets, Screen Step -By -Step Procedures 9/7/2003 9/14/2003 8 4.3.9 Train the Trainer (2 days) 9/17/2003 9/18/2003 2 4.3.10 End User Training 8/19/2003 9/17/2003 30 4.3.11 Client Sign off on Task 4.3 (Acceptance Criteria, Design Change Requests) 9/17/2003 9/30/2003 14 4.3.12 Module Rollout 9/30/2003 12/5/2003 67 4.3.13 Warranty Period Training Mgt Module 7/26/2003 6/30/2004 5 Phase 2 Implementation - 2004 3/8/2004 6/2/2006 817 5.1 ROSTER / SCHEDULING MODULE 3/8/2004 5/16/2005 435 5.1.1 Review Task 5.1 Modules 3/8/2004 3/23/2004 16 5.1.2 Review Feasibility of RMS/Kronos Interface 3/8/2004 3/15/2004 8 5.1.3 Create Design Change Requests To Customize Database 3/15/2004 3/30/2004 16 5.1.4 Implement Design Changes For Task 5.1 3/30/2004 4/2/2004 4 5.1.5 Install Task 5.1 Rentonized Modules On City System 4/2/2004 4/5/2004 4 Rev 20 Proposed Proposed Based on IRMS Project Task Description Start Date' End Date' Calendar days 5.1.6 Create View, Pick Lists and Reports 4/5/2004 4/12/2004 8 5.1.7 Develop Acceptance Criteria (Security Design, Testing Req) 4/12/2004 4/16/2004 5 5.1.8 Create Custom End -User Manuals, Cheat Sheets, Screen Step -By -Step Procedures 4/16/2004 4/23/2004 8 5.1.9 Train the Trainer (2 days) 4/26/2-004 4/28/2004 3 5.1.10 End User Training 4/28/2004 5/4/2004 7 5.1.11 Client Sign off on Task 5.1(Acceptance Criteria, Design Change Requests) 5/4/2004 5/19/2004 16 5.1.12 Module Rollout 5/19/2004 8/19/2004 93 5.1.13 Warranty Period Roster/Scheduling Module 4/6/2004 6/30/2005 5.1.14 IRMS / Kronos Interface 3/8/2004 5/16/2005 435 5.1.14.1 Develop Interface Statement of Work / Data Dictionary 3/8/2004 3/19/2004 12 5.1.14.2 Develop Interface Specification 3/22/2004 4/6/2004 16 5.1.14.3 Interface Development / Initial Testing 3/30/2004 4/15/2004 17 5.1.14.4 Interface Test Results to City 4/15/2004 4/22/2004 8 5.1.14.5 Interface Modifications / Final Testing 4/22/2004 4/30/2004 9 5.1.14.6 Interface Installation / Moved To Production 4/30/2004 5/17/2004 18 5.1.14.7 City Acceptance Testing / Sign Off 5/17/2004 5/25/2004 9 5.1.14:8 Warranty Period IRMS / Kronos Interface 5/18/2004 6/30/2005 5.2 ASSET MGT / PREVENTIVE MAINTENANCE MODULES 5/16/2004 6/2/2005 383 5.2.1 Review Task 5.2 Modules 5/16/2004 5/18/2004 3 5.2.2 Create Design Change Requests To Customize Database 5/18/2004 5/25/2004 8 5.2.3 Implement Design Changes For Task 5.2 5/25/2004 6/2/2004 9 5.2.4 Install Task 5.2 Rentonized Modules On City System 6/2/2004 6/3/2004 2 5.2.5 Create View, Pick Lists and Reports 6/3/2004 6/10/2004 8 5.2.6 Develop Acceptance Criteria (Security Design, Testing Req) 6/10/2004 6/14/2004 5 5.2.7 Create Custom End -User Manuals, Cheat Sheets, Screen Step -By -Step Procedures 6/14/2004 6/29/2004 16 5.2.8 Train the Trainer (4 days) 6/29/2004 7/5/2004 7 5.2.9 End User Training 7/5/2004 7/12/2004 8 5.2.10 Client Sign off on Task 5.2 (Acceptance Criteria, Design Change Requests) 7/12/2004 7/28/2004 17 5.2.11 Module Rollout 7/28/2004 10/31 /2004 96 5.2.12 Warranty Period Asset Mgt/PM Modules 6/3/2004 6/30/2005 5.3 GIS MAPPING MODULE 8/19/2004 10/20/2005 428 5.3.1 Acquire Initial City Map Base 8/19/2004 10/6/2004 49 5.3.2 Map Set Up Training /Import City Map Data 10/6/2004 10/8/2004 3 Rev 20 IRMS Project Task Description 5.3.3 G/S Train the Trainer (2 days) 5.3.4 Client Sign off on G/S / Mapping 5.3.5 Review Feasibility of RMS/CAMEO - MARPLOT - ALOHA Interface 5.3.6 Warranty Period G/S/Mapping Module 5.4 Phase 2 Mobile Computing Implementation 5.4.1 Mobile Data Collection 5.4.1.1 FPB Implementation (Phase 2 / 2004) 5.4.1.1.1 Purchase & Delivery of Hardware & System Software 5.4.1.1.2 Hardware / System Software Testing 5.4.1.1.3 Install FDM Software 5.4.1.1.4 Testing of Mobile Computing System 5.4.1.1.5 Mobile System Training 5.4.1.1.6 City Acceptance Testing / Sign Off 5.4.1.1.7 Warranty Period Mobile Data Collection System 5.4.1.2 Operations / Station Inspection Implementation (Phase 3 / 2005) 5.4.1.2.1 Purchase & Delivery of Hardware & System Software 5.4.1.2.2 Hardware / System Software Testing 5.4.1.2.3 Install FDM Software 5.4.1.2.4 Testing of Mobile Computing System 5.4.1.2.5 Mobile System Training 5.4.1.2.6 City Acceptance Testing / Sign Off 5.4.1.2 Operations / Station Inspection Implementation (Phase 3 / 2005) 5.4.2 In -Vehicle Mobile Computing 5.4.2.1 Initial Implementation (One Vehicle/Station) (Phase 2 / 2004) 5.4.2.1.1 Purchase & Delivery of Hardware & System Software 5.4.2.1.2 Hardware / System Software Testing 5.4.2.1.3 Vehicle Set Up Installation 5.4.2.1.4 Install FDM Software 5.4.2.1.5. Testing of Mobile Computing System 5.4.2.1.6 Mobile System Training 5.5.2.1.7 City Acceptance Testing / Sign Off 5.5.2.1.8 Warranty Period In -Vehicle Mobile Computing System 5.4.2.2 Complete Implementation (All Vehicles) (Phase 3 / 2005) Proposed Proposed Based on Start Date' End Date' Calendar days 10/11 /2004 10/13/2004 3 10/13/2004 10/21 /2004 9 10/21 /2004 10/29/2004 9 10/21 /2004 6/30/2005 3/8/2004 8/5/2005 516 6/1 /2004 7/8/2005 403 6/1 /2004 7/8/2005 403 6/1 /2004 7/1 /2004 31 7/1 /2004 7/9/2004 9 7/9/2004 7/12/2004 4 7/12/2004 8/10/2004 30 8/10/2004 8/12/2004 3 8/12/2004 9/14/2004 34 7/12/2004 6/30/2005 3/14/2005 6/8/2005 87 3/14/2005 3/29/2005 16 3/29/2005 4/5/2005 8 4/5/2005 4/6/2005 2 4/7/2005 4/22/2005 16 4/22/2005 5/9/2005 18 5/9/2005 6/8/2005 31 3/14/2005 6/8/2005 87 3/8/2004 8/5/2005 516 3/8/2004 5/24/2005 443 3/8/2004 4/22/2004 46 4/22/2004 5/7/2004 16 5/10/2004 5/25/2004 16 5/25/2004 5/26/2004 2 5/26/2004 7/1-2/2004 48 7/13/2004 8/11 /2004 30 8/11 /2004 8/26/2004 16 5/26/2004 6/30/2005 3/7/2005 8/5/2005 152 Rev 20 Proposed Proposed Based on IRMS Project Task Description Start Date* End Date* Calendar days 5.4.2.2.1 Purchase & Delivery of Hardware & System Software 3/7/2005 4/6/2005 31 5.4.2.2.2 Hardware / System Software Testing 4/6/2005 4/21/2005 16 5.4.2.2.3 Vehicle Set Up Installation 4/21/2005 5/6/2005 16 5.4.2.2.4 Install FDM Software 5/9/2005 5/11/2005 3 5.4.2.2.5. Testing of Mobile Computing System 5/11/2005 6/10/2005 31 5.4.2.2.6 Mobile System Training 6/10/2005 7/28/2005 49 5.4.2.2.7 City Acceptance Testing / Sign Off 7/28/2005 8/5/2005 9 6 Final Acceptance 8/5/2005 9/21/2005 48 6.1 Project Analysis 8/5/2005 9/21/2005 48 6.2 Client Sign off on Project 9/21/2005 9/21/2005 1 7 Optional CAD Dispatch Data / IRMS Interface (Phase 1 / 2003) 5/13/2003 9/14/2004 491 7.1 Develop Interface Statement of Work / Data Dictionary 5/13/2003 5/25/2003 13 7.2 Develop Interface Specification 5/26/2003 6/6/2003 12 7.3 Interface Development / Install FDM Listener / Initial Testing 6/8/2003 8/4/2003 58 7.4 Interface Test Results to City 8/5/2003 8/20/2003 16 7.5 Interface Modifications / Final Testing 8/20/2003 9/17/2003 29 7.6 Interface Installation / Moved To Production 9/17/2003 9/23/2003 7 7.7 City Acceptance Testing / Sign Off 9/23/2003 10/22/2003 30 7.8 Warranty Period CAD / IRMS Interface 9/23/2003 6/30/2004 8 Optional IRMS Roster / CAD Interface (Phase 3 / 2005) 2/28/2005 6/2/2006 460 8.1 Develop Interface Statement of Work / Data Dictionary 2/28/2005 3/11 /2005 12 8.2 Develop Interface Specification 3/14/2005 3/25/2005 12 8.3 Interface Development / Initial Testing 3/28/2005 4/27/2005 31 8.4 Interface Test Results to City 4/27/2005 5/12/2005 16 8.5 Interface Modifications / Final Testing 5/12/2005 5/27/2005 16 8.6 Interface Installation / Moved To Production 5/30/2005 6/3/2005 5 8.7 City Acceptance Testing / Sign Off 6/6/2005 7/6/2005 31 8.8 Warranty Period IRMS Roster / CAD Interface 6/6/2005 6/30/2006 9 Optional IRMS / AccelaPermits Plus Interface Project (Phase 3 / 2005) 2/28/2005 5/17/2006 444 9.1 Develop Interface Statement of Work / Data Dictionary 2/28/2005 3/11/2005 12 9.2 Purchase Accela OIS Data Exchange Engine 3/1/2005 3/8/2005 8 9.3 Develop Interface Specification 3/14/2005 3/25/2005 12 9.4 Interface Development / Initial Testing 3/28/2005 4/22/2005 26 Rev 20 Proposed Proposed Based on IRMS Project Task Description Start Date* End Date* Calendar days 9.5 Interface Test Results to City 4/25/2005 5/2/2005 8 9.6 Interface Modifications / Final Testing 5/2/2005 5/11/2005 10 9.7 Interface Installation / Moved To Production 5/11/2005 5/18/2005 8 9.8 City Acceptance Testing / Sign Off 5/18/2005 6/17/2005 31 9.9 Warranty Period IRMS / AccleaPermits Plus Interface 5/18/2005 6/30/2006 10 Optional IRMS / CAMEO - MARPLOT - ALOHA Interface Project (Phase 3 / 2005) 2/28/2005 5/4/2006 431 10.1 Develop Interface Statement of Work / Data Dictionary 2/28/2005 3/11/2005 12 10.2 Develop Interface Specification 3/14/2005 3/29/2005 16 10.3 Interface Development / Initial Testing 3/29/2005 4/13/2005 16 10.4 Interface Test Results to City 4/13/2005 4/21/2005 9 10.5 Interface Modifications / Final Testing 4/21/2005 4/28/2005 8 10.6 Interface Installation / Moved To Production 4/28/2005 5/5/2005 8 10.7 City Acceptance Testing / Sign Off 5/5/2005 5/30/2005 26 10.8 Warranty Period IRMS / CAMEO-MARPLOT-ALOHA Interface 5/5/2005 6/30/2006 11 IRMS Project Management / Reporting 5/5/2003 5/5/2006 1,097 * Schedule is subject to contract signing date. Number of days takes precedence. Rev 20 I ATTACHMENT C-2 IRMS MODULE / UTILITY / INTERFACE RELEASE SCHEDULE The following represents the anticipated release schedule for IRMS Modules, Utilities and Interfaces to be installed in the City. Earlier versions may be initially installed in the City for demonstration purposes. Anticipated Module / Utility / Interface Name Applicable release* Release Date Properties Module FDMWin4 — Version 6 01/01/2003 Personnel Module FDMWin4 — Version 6 01/01/2003 Training Management Module FDMWin4 — Version 6 01/01/2003 Inspection Management Module FDMWin4 — Version 6 01/01/2003 Permits Module FDMWin4 — Version 6 01/01/2003 Hydrant Maintenance Module FDMWin4 — Version 6 01/01/2003 Station Log Module FDMWin4 — Version 6 01/01/2003 Incident Reporting Module FDMWin4 — Version 6 01/01/2003 Roster/Scheduling Module FDMWin4 — Version 6 01/01/2003 GIS Mapping Module FDMWin4 — Version 6 01/01/2003 Asset Management Module FDMWin4 — Version 6 04/01/2003 Preventive Maintenance Module FDMWin4 — Version 6 05/01/2003 Master Calendar Module FDMWin4 — Version 6 01/01/2003 Public Education Module FDMWin4 — Version 6 01/01/2003 Regional Workspace FDMWin4 — Version 6 01/01/2003 FDM Report Writer FDMWin4 — Version 6 01/01/2003 FDM Tools FDMWin4 — Version 6 01/01/2003 FDM Security Utility FDMWin4 — Version 6 01/01/2003 Rev 20 FDMeBusiness (eBiz) Server FDMWin4 — Version 6 01/01/2003 FDMeSync (Synchronization Utility) FDMWin4 — Version 6 01/01/2003 FDM Data Import Utility FDMWin4 — Version 6 01/01/2003 FDM Listener Utility FDMWin4 — Version 6 01/01/2003 IRMS Mobile Data Collection FDMWin4 — Version 6 01/01/2003 IRMS In -Vehicle Mobile Computing FDMWin4 — Version 6 06/01/2003 Incident Reporting / King County Third Party Interface 01/01/2003 EMS RDC System Interface Version 6_ Roster - Scheduling / Kronos Time Third Party Interface to be Card System Interface developed under this Agreement Optional PRC CAD / Incident Third Party Interface to be Reporting Interface optionally developed under this Agreement Optional Roster - Scheduling Third Party Interface to be Module / PRC CAD Interface optionally developed under this Agreement Optional AccelaPermits Plus / Third Party Interface to be Properties, Inspections & Permits optionally developed under Modules Interface this Agreement Optional FDM IRMS / CAMEO - Third Party Interface to be / MARPLOT - ALOHA Interface optionally developed under this Agreement Rev 20 ATTACHMENT C-3 IRMS DELIVERABLES / FDM SCHEDULE OF PAYMENTS Attachment C-4: List of IRMS Deliverables: @1 Paragraph 4.4 Deliverables at Agreement Execution Deliverables: 1.1 Database schema/diagram 1.2 Training syllabus and end -user training materials 1.3 Customer issue tracking procedure 1.4 Data dictionary 1.5 Synchronization procedure (multiple environment management) 1.6 Database naming conventions 1.7 Installation procedure 1.8 Procedure/test plan for data'backup/recovery 1.9 Data conversion procedures and software (FDM Data Import Tool) © Paragraph 3.1 Task 2 Project Initiation Session Deliverables: 2.1 Task 2 Completion Report as specified in Paragraph 4.3. © Paragraph 3.2 Task 3.1 Initial Setup &Configuration Activities Deliverables: 3.1 FDMWin system, demonstration database and Netclock software installed and tested on City's IRMS SQL Server 3.2 FDMWin system installed and tested on City's workstations required for Phase 1 - 2003 rollout. 3.3 Server installation procedures 3.4 Workstation installation procedures and script for automatic installation of addition workstations 3.5 Task 3.1 Completion Report as specified in Paragraph 4.3. BParagraph 3.3.1 Task 3.2.2 Standard System Administrator Training Deliverables: 4.1 Standard System Administrator Training Materials 4.2 Standard System Administrator Training 4.3 Task 3.2.2 Completion Report as specified in Paragraph 4.3. © Paragraph 3.3.2 Task 3.2.5 Advanced System Administrator Training Deliverables: 5.1 Advanced System Administrator Training Materials 5.2 Advanced System Administrator Training 5.3 Task 3.2.5 Completion Report as specified in Paragraph 4.3. © Paragraph 3.4 Phase 1/Year 2003 - Task 4.1 Properties, Personnel, Incidents, Hydrants, Station Log, Master Calendar and Public Education Modules and FDM Tools / Utilities Deliverables: Rev 20 6.1 Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training 6.2 KC EMS RDC / Incident Reporting Interface system installed on City's IRMS computer system with documentation 6.3 End user training materials for Task 4.1 modules and interface 6.4 Train -the -Trainer Instruction on the Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Modules 6.5 System Administration and Train -the -Trainer Instruction on the KC EMS RDC / Incident Reporting Interface 6.6 Task 4.1 Completion Report as specified in Paragraph 4.3. 6.7 Ongoing - Properties, Personnel, Incident Reporting, Hydrant Maintenance, Master Calendar, Station Log and Public Education Modules Warranty Support 6.8 Ongoing - KC EMS RDC / Incident Reporting Interface Warranty Support 0 Paragraph 3.5 Phase 1/Year 2003 - Task 4.2 Inspections Management and Permits Modules Deliverables: 7.1 Inspections Management and Permits Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training 7.2 End user training materials for Task 4.2 modules 7.3 Train -the -Trainer Instruction on the Inspections Management and Permits Modules 7.4 Task 4.2 Completion Report as specified in Paragraph 4.3. 7.5 Ongoing - Inspections Management and Permits Modules Warranty Support ® Paragraph 3.6 Phase 1/Year 2003 - Task 4.3 Training Module Deliverables: 8.1 Training Module system with Design Changes installed on City's IRMS computer system with documentation and including module set up training 8.2 End user training materials for Training Module 8.3 Train -the -Trainer Instruction on the Training Module 8.4 Task 4.3 Completion Report as specified in Paragraph 4.3. 8.5 Ongoing - Training Module Warranty Support ® Paragraph 3.7 Phase 2/Year 2004 - Task 5.1 Roster / Scheduling Module Deliverables: 9.1 Roster & Scheduling Module system with Design Changes installed on City's IRMS computer system with documentation and including module set up training 9.2 End user training materials for Roster & Scheduling Module 9.3 Train -the -Trainer Instruction on the Roster & Scheduling Module Roster 9.4 Task 5.1 Completion Report on Roster & Scheduling Module as specified in Paragraph 4.3. 9.5 Ongoing - Roster & Scheduling Module Warranty Support 9.6 Roster & Scheduling Module / Kronos Time Card System Interface Design Specification 9.7 Roster & Scheduling Module / Kronos Time Card System Interface system installed on City's IRMS computer system with documentation 9.8 End user training materials for Roster & Scheduling Module / Kronos Time Card System Interface 9.9 System Administration and Train -the -Trainer Instruction on the Scheduling Module / Kronos Time Card System Interface Rev 20 9.10 Task 5.1 Completion Report on Roster & Scheduling Module / Kronos Time Card System Interface as specified in Paragraph 4.3. 9.11 Ongoing - Roster & Scheduling Module / Kronos Time Card System Interface Warranty Support 10 Paragraph 3.8 Phase 2/Year 2004 - Task 5.2 Asset Management and Preventive Maintenance Modules Deliverables: 10.1 Asset Management and Preventive Maintenance Module systems with Design Changes installed on City's IRMS computer system with documentation and including module set up training 10.2 End user training materials for Task 5.2 modules 10.3 Train -the -Trainer Instruction on the Asset Management and Preventive Maintenance Modules 10.4 Task 5.2 Completion Report as specified in Paragraph 4.3. 10.5 Ongoing - Asset Management and Preventive Maintenance Modules Warranty Support 11 Paragraph 3.9 Phase 2/Year 2004 - Task 5.3 GIS Mapping Module Deliverables: 11.1 GIS Mapping Module system and City map database installed on City's IRMS computer system with documentation and including module set up training 11.2 End user training materials for GIS Mapping Module 11.3 Train -the -Trainer Instruction on the GIS Mapping Module (both workstation and mobile use) 11.4 Task 5.3 Completion Report as specified in Paragraph 4.3. 11.5 On oin - GIS Mapping Module Warranty Support 12 Paragraph 3.10 Phase 2/Year 2004 - Task 5.4.1 Mobile Data Collection Deliverables: 12.1 IRMS Module systems with Mobile Data Collection Design Changes installed on City's IRMS computer system with documentation 12.2 End user training materials for IRMS Mobile Data Collection 12.3 Train -the -Trainer Instruction on the IRMS Mobile Data Collection 12.4 Task 5.4.1 Completion Report as specified in Paragraph 4.3. 12.5 Ongoing - IRMS Mobile Data Collection Warranty Support 13 Paragraph 3.11 Phase 2/Year 2004 - Task 5.4.2 In -Vehicle Mobile Computing Deliverables: 13.1 IRMS Module systems with Mobile In -Vehicle Use Design Changes installed on City's IRMS computer system with documentation 13.2 End user training materials for IRMS In -Vehicle Mobile Computing Use 13.3 Train -the -Trainer Instruction on the IRMS In -Vehicle Mobile Computing Use 13.4 Task 5.4.1 Completion Report as specified in Paragraph 4.3. 13.5 On oin - IRMS In -Vehicle Mobile Computing Use Warranty Support 14 Paragraph 3.12 Optional Phase 1/Year 2003 - Task 7 CAD Dispatch Data / IRSM Interface Deliverables: 14.1 CAD Dispatch / IRMS Interface Design Specification 14.2 CAD Dispatch / IRMS Interface System installed on City's computer system with documentation 14.3 End user training materials for CAD Dispatch / IRMS Interface 14.4 CAD Dispatch / IRMS Interface System Administration and Train -the -Trainer Instruction 14.5 Task 7 Completion Report as specified in Paragraph 4.3. Rev 20 14.6 Ongoing - CAD Dispatch / IRMS Interface Warranty Support ElParagraph 3.13 Optional Phase 3/Year 2005 - Task 8 IRMS Roster / CAD Interface Deliverables: 15.1 IRMS Roster / CAD Interface Specification 15.2 IRMS Roster / CAD Interface System installed on City's computer system and documentation 15.3 End user training materials for IRMS Roster / CAD Interface 15.4 IRMS Roster / CAD Interface System Administration and Train -the -Trainer Instruction 15.5 Task 8 Completion Report as specified in Paragraph 4.3. 15.6 Ongoing - IRMS Roster / CAD Interface Warranty Support 1® Paragraph 3.14 Optional Phase 3/Year 2005 - Task 9 IRMS / AccelaPermits Plus Interface Deliverables: 16.1 IRMS / AccelaPermits Plus Interface Specification 16.2 IRMS / AccelaPermits Plus Interface System installed on City's computer system with documentation 16.3 End user training materials for IRMS / AccelaPermits Plus Interface 16.4 IRMS / AccelaPermits Plus Interface System Administration and Train -the -Trainer Instruction 16.5 Task 9 Completion Report as specified in Paragraph 4.3. 16.6 Ongoing - IRMS / AccelaPermits Plus Interface Warranty Support 17 Paragraph 3.15 Optional Phase 3/Year 2005 - Task 10 IRMS / CAMEO-MARPLOT-ALOHA Interface Deliverables: 17.1 IRMS / CAMEO-MARPLOT-ALOHA Interface Specification 17.2 IRMS / CAMEO-MARPLOT-ALOHA Interface System installed on City's computer system with documentation 17.3 End user training materials for IRMS / CAMEO-MARPLOT-ALOHA Interface 17.4 IRMS / CAMEO-MARPLOT-ALOHA Interface System Administration and Train -the -Trainer Instruction 17.5 Task 10 Completion Report as specified in Paragraph 4.3. 17.6 Ongoing - IRMS / CAMEO-MARPLOT-ALOHA Interface Warranty Support 18 Paragraph 3.16 Task 11 Project Management / Reporting Deliverables: 18.1 Pre -Site Visit Report - as specified in Paragraph 4.1, documentation to City five (5) days prior to each Contractor site visit regarding site visit expectations, tasks to be initiated and/or accomplished and any requirements of City. 18.2 Post -Site Visit Report - as specified in Paragraph 4.2, at the end of each Contractor site visit detailing activities and status of the tasks scheduled to be completed during the site visit; additional issues and tasks identified during the site visit; and signed Contractor and City commitments for the scheduled for completion of any new and incomplete tasks. 18.3 Contractor Progress Reports - as specified in Paragraph 4.2, submitted monthly (weekly if required) citing significant problems, developments, or issues, as well as summarizing progress made during the reporting period. 19 Paragraph 3.17 Task 6 Final Acceptance Deliverables: Rev 20 19.1 Task 6 Completion Report as specified in Paragraph 4.3 verifying that all the Final Acceptance actions have been completed as specified in Paragraph 3.17 Rev 20 Attachment C-3: FDM Schedule of Payments Deliverable # / Agreement Paragraph / Project Task Estimated Delivery Date Estimated Payment Date Payment Amount Retainage Amount Comments Agreement Deliverables 1.1. Database schema/diagram; 1.2. Training syllabus an end -user training materials; 1.3. Customer issue tracking procedure; 1.4. Data dictionary; 1.5. Synchronization procedure (multiple environment management); 1.6. Database naming conventions; 1.7. Installation procedure; Contract (1) Paragraph 4.4 Deliverables at Agreemen 1.8. Procedure/test plan for data backup/recovery; 1.9. Data 5/5/2003 Execution 0 0 Execution (Delivery At Time of Agreement conversion procedures and software (FDM Data Import Execution. No Payment For This Deliverable) TTool). 2.1. Task 2 Completion Report as specified in Paragraph 4.3. AND 3.1. FDMWin system, demonstration databas oftware installed and tested on City's IRMS SQL Server; 3.2. FDMWin system installed and tested on City' (2) Paragraph 3.1 Task 2 Project Initiation Session workstations required for Phase 1 - 2003 rollout; 3.3. Serve Deliverables AND 3 Paragraph 3.2 Task 3.1 Initial ()procedures; installation 3.4. Workstation installation Contract Setup &Configuration Activities Deliverables ($1,500 rocedures and script for automatic installation of addition 5/2/2003 Execution 1,500 or two (2) days on -site by Contractor + Actual travelworkstations; 3.5. Task 3.1 Completion Report as specified living expenses) in Para ra h 4.3. (4) Paragraph 3.3 Task 3.2.2 Standard System Contract Administrator Training Deliverables ($6,000 for eigh .1. Standard System Administrator Training Materials; 4.2. Execution (8) days on -site by Contractor + Actual travel / living Standard System Administrator Training; 4.3. Task 3.2. 5/2/2003 6,000- ex enses) CCompletion Report asspecified in Paragraph 4.3 (5) Paragraph 3.3 Task 3.2.5 Advanced System Contract Administrator Training Deliverables ($2,250 for three .1. Advanced System Administrator Training Materials; 5.2 Execution (3) days on -site by Contractor + Actual travel / living Advanced System Administrator Training; 5.3. Task 3.2. 5/27/2003 2,250" ex enses) CCompletion Report asspecified in Paragraph 4.3. Rev 20 .1. Properties, Personnel, Incident Reporting, Hydran Maintenance, Master Calendar, Station Log and Publi Education Module systems with Design Changes installe n City's IRMS computer system with documentation; 6.2. KC EMS RDC / Incident Reporting Interface system installe n City's IRMS computer system with documentation an including module set up training; 6.3. End user training (6) Paragraph 3.4 Phase 1/Year 2003 - Task 4.1 materials for Task 4.1 modules and interface; 6.6. Task 4.1 Fees: Properties, Personnel, Incidents, Hydrants, Station Completion Report as specified in Paragraph 4.3; 6.7 As Incurred 7/10/2003 1,500* Log, Master Calendar and Public Education Ongoing - Properties, Personnel, Incident Reporting, Modules and FDM Tools / Utilities Deliverables -Hydrant Maintenance, Master Calendar, Station Log an Software: (528,753.60 for installed Task 4.1 modules + 51,500Public Education Modules Warranty Support; 6.8. Ongoing Deliv & Instal 6/30/2003 14,377 or two (2) days of module set up training + ActualKC EMS RDC / Incident Reporting Interface Warranty Acceptance 9/9/2003 11,500 2,875 ravel / living expenses) Support (6) Paragraph 3.4 Phase 1/Year 2003 - Task 4.1 Properties, Personnel, Incidents, Hydrants, Station Log, Master Calendar and Public Education6.4. Train -the -Trainer Instruction on the Properties, Modules and FDM Tools / Utilities Deliverables Personnel, Incident Reporting, Hydrant Maintenance, Master Train -the -Trainer (53,000 for estimated four (4) days Calendar, Station Log and Public Education Modules; 6.5.Fees: on -site by Contractor + Actual travel / IivingSystem Administration and Train -the -Trainer Instruction on As Incurred 7/10/2003 3,000* ex enses) the KC EMS RDC / Incident Reporting Interface; .1. Inspections Management and Permits Module system Fees: (7) Paragraph 3.5 Phase 1/Year 2003 - Task 4.2 with Design Changes installed on City's IRMS computer As Incurred 7/1/2003 750* Inspections Management and Permits Deliverables -system with documentation and including module set u (524,360.00 for Inspections Management Module + raining; 7.2. End user training materials for Task 4. Software: 514,507.25 for Permits Module + 5750 for one (1) da modules; 7.4. Task 4.2 Completion Report as specified in Deliv & Instal 7/1/2003 19,434 of module set up training + Actual travel / IivingParagraph 4.3; 7.5. Ongoing - Inspections Management and Acceptance 9/3/2003 15,547 3,887 expenses) Permits Modules Warranty Support (7) Paragraph 3.5 Phase 1/Year 2003 - Task 4.2 Inspections Management and Permits Deliverables - Fees: Train -the -Trainer ($1,500 for two (2) days on site + .3. Train -the -Trainer Instruction on the Inspections As Incurred 7/21/2003 1,500* Actual travel / living expenses) Management and Permits Modules 8.1. Training Module system with Design Changes installe Fees: n City's IRMS computer system with documentation and As Incurred 7/24/2003 750* (8) Paragraph 3.6 Phase 1/Year 2003 - Task 4.3including module set up training; 8.2. End user training Software: Training Module Deliverables - (519,161.75 fo materials for Training Module; 8.4. Task 4.3 Completion Deliv & Instal 7/24/2003 9,581 Training Module + $750 for one (1) day of module Report as specified in Paragraph 4.3; 8.5. Ongoing Acceptance 9/30/2003 7,665 1,916 set up training + Actual travel / living expenses) rainin Module Warranty Support (8) Paragraph 3.6 Phase 1/Year 2003 - Task 4.3 Training Module Deliverables - Train -the -Trainer Fees: (51,500 for two (2) days on site + Actual travel As Incurred 9/18/2003 1,500* living expenses) .3. Train -the -Trainer Instruction on the Training Module Rev 20 9.1. Roster & Scheduling Module system with Design Fees: Changes installed on City's IRMS computer system with As Incurred 4/5/2004 750* (9) Paragraph 3.7 Phase 2/Year 2004 - Task 5.1 documentation and including module set up training; 9.2 Roster / Scheduling Module Deliverables -End user training materials for Roster & Scheduling Module; Software: ($24,360.00 for Roster & Scheduling Module + $750 .4. Task 5.1 Completion Report on Roster & Scheduling Deliv & Instal 4/5/2004 12,180 or one (1) day of module set up training + ActualModule as specified in Paragraph 4.3; 9.5. Ongoing - Roster Acceptance 5/19/2004 9,744 2,436 ravel / living expenses) Scheduling Module Warranty Support (9) Paragraph 3.7 Phase 2/Year 2004 - Task 5.1 Roster / Scheduling Module Deliverables - Train- Fees: he -Trainer ($1,500 for two (2) days on site + Actual .3. Train -the -Trainer Instruction on the Roster & Scheduling As Incurred 4/28/2004 1,500* ravel / living expenses) Module Roster 9.6. Roster & Scheduling Module / Kronos Time Car System Interface Design Specification; 9.7. Roster Scheduling Module / Kronos Time Card System Interface ystem installed on City's IRMS computer system with documentation; 9.8. End user training materials for Roster Scheduling Module / Kronos Time Card System Interface; Develop: 9. System Administration and Train -the -Trainer Instruction y Deliv &Instal 5/17/2004 3,000* 9 Roster & Scheduling Module / Kronos Time Car () 9 n the Scheduling Module /Kronos Time Card System Acceptance 5/25/2004 3,750* 750 System Interface - Paragraph 3.7 Phase 2/Year 2004 Interface; 9.10. Task 5.1 Completion Report on Roster Task 5.1 Roster / Scheduling Module Deliverables -Scheduling Module / Kronos Time Card System Interface as Testing: (57,500 for Interface Development + 52,250 for three specified in Paragraph 4.3; 9.11. Ongoing - Roster & Acceptance 5/25/2004 2 025* 225 (3) days of interface testing + Actual travel / living Scheduling Module / Kronos Time Card System Interface expenses) arrant Support (may decrease 10.1. Asset Management and Preventive Maintenance (10) Paragraph 3.8 Phase 2/Year 2004 - Task 5.2Module systems with Design Changes installed on City' Fees: Asset Management and Preventive MaintenancelRMS computer system with documentation and including As Incurred 6/3/2004 750* Modules Deliverables - ($19,161.75 for Asset module set up training; 10.2. End user training materials for Management Module + $19,161.75 for Preventive ask 5.2 modules; 10.4. Task 5.2 Completion Report a Software: Maintenance Module + $750 for one (1) days of specified in Paragraph 4.3; 10.5. Ongoing - Asset Deliv& Instal 6/3/2004 19,162 module set up training + Actual travel / living Management and Preventive Maintenance Modules Acceptance 7/28/2004 15,329 3,832 expenses) arrant Support (10) Paragraph 3.8 Phase 2/Year 2004 - Task 5.2 Asset Management and Preventive Maintenance Modules Deliverables - Train -the -Trainer ($3,000 fori Fees: our (4) days on -site + Actual travel / Iiving10.3. Train -the -Trainer Instruction on the Asset Managemen As Incurred 7/5/2004 3,000* ex enses) nd Preventive Maintenance Modules Rev 20 11.1. GIS Mapping Moc installed on City's (11) Paragraph 3.9 Phase 2Near 2004 - Task 5.3 GISdocumentation; 11.2. E Mapping Module Deliverables - ($14,507.25 for GISMapping Module; 11. Mapping Module + $750 for one (1) day of module specified in Paragraph set up training + Actual travel / living expenses) Module Warrant Su c (11) Paragraph 3.9 Phase Wear 2004 -Task 5.3 GIS11.3. Train -the -Trainer Mapping Module Deliverables - Train -the -Trainer Module both workstatio 12.1. IRMS Module sy Design Changes install with documentation; 1,, IRMS Mobile Data 1 02) Paragraph 3.10 Phase 2Near 2004 - Task 5.4.1Instruction on the IRMS Mobile Data Collection Deliverables - ($2,250 for5.4.1 Completion Rep( three (3) days of testing of Mobile Data Collection12.5. Ongoing - IRMS Interface + Actual travel / living expenses) Support; 13.1. IRMS Module sy Design Changes installs with documentation; 1 (13) Paragraph 3.11 Phase Wear 2004 - Task 5.4.21RMS In -Vehicle Mobile In -Vehicle Mobile Computing Deliverables - ($1,500 rainer Instruction o or two (2) days testing of In -Vehicle Mobile Computing Use; 13.4. Computing Interface + Actual travel / living specified in Paragraph expenses) Mobile Computing Use 1 14.1. CAD Dispatch / II 14.2. CAD Dispatch / I ity's computer system (14) Paragraph 3.12 Optional Phase 1/Year 2003 raining materials for C, Task 7 CAD Dispatch Data / IRSM Interface AD Dispatch / IRMS I Deliverables ($15,000 for interface development [pc rain -the -Trainer Instrn Listener] + $3,750 for five (5) days of interface Report as specified in f ,testing + Actual travel / living expenses) Dispatch / IRMS Interfac Rev 20 15.1. IRMS Roster / CAD Interface Specification; 15.2. IRMS Roster / CAD Interface System installed on City's compute system and documentation; 15.3. End user training Develop: (15) Paragraph 3.13 Optional Phase 3/Year 2005 materials for IRMS Roster / CAD Interface; 15.4. IRMS Deliv & Instal 6/3/2005 7,500 Task 8 IRMS Roster / CAD Interface Deliverables Roster / CAD Interface System Administration and Train -the Acceptance 7/6/2005 6,000 1,500 (S15,000 for interface development + $2,250 forTrainer Instruction; 15.5. Task 8 Completion Report a three (3) days of interface testing +Actual travel ispecified in Paragraph 4.3; 15.6. Ongoing -IRMS Roster elivin expenses) 7/6/2005 2 025" 225 16.1. IRMS / AccelaPermits Plus Interface Specification; _Acceptance 16.2. IRMS / AccelaPermits Plus Interface System installe n City's computer system with documentation; 16.3. En user training materials for IRMS / AccelaPermits Plu Develo : (16) Paragraph 3.14 Optional Phase 3/Year 2005 Interface; 16.4. IRMS / AccelaPermits Plus Interface System Deliv & Instal 5/18/2005 7,500 Task 9 IRMS / AccelaPermits Plus Interface Administration and Train -the -Trainer Instruction; 16.5. Task Acceptance 6/17/2005 6,000 1,500 Deliverables ($15,000 for interface development +9 Completion Report as specified in Paragraph 4.3; 16.6. 3,750 for five (5) days of interface testing + Actual Ongoing - IRMS / AccelaPermits Plus Interface WarrantTesting: ravel / livingexpenses) Support Acceptance 6/17/2005 3,375" 375 17.1. IRMS / CAMEO-MARPLOT-ALOHA Interface Specification; 17.2. IRMS / CAMEO-MARPLOT-ALOHA Interface System installed on City's computer system with ocumentation;17. 3. End user training materials for IRMS Develop: (17) Paragraph 3.15 Optional Phase 3/Year 2005CAMEO-MARPLOT-ALOHA Interface; 17.4. IRMS i Deliv & Instal 5/5/2005 3,750 Task 10 IRMS / CAMEO-MARPLOT-ALOHA Interface CAMEO-MARPLOT-ALOHA Interface System Administration Acceptance 5/30/2005 3,000 750 Deliverables ($7,500 for interface development + nd Train -the -Trainer Instruction; 17.5. Task 10 Completion $1,500 for two (2) days of interface testing + ActualReport as specified in Paragraph 4.3; 17.6. Ongoing - IRM estin : ravel / living expenses) CAMEO-MARPLOT-ALOHA Interface Warranty Support Acceptance 5/30/2005 -1,350- 150 18.1 Pre -Site Visit Report - as specified in paragraph 4.1, documentation to City five (5) days prior to each Contractor ite visit regarding site visit expectations, tasks to b initiated and/or accomplished and any requirements of City; 18.2. Post -Site Visit Report - as specified in paragraph 4.2, t the end of each Contractor site visit detailing activities and status of the tasks scheduled to be completed during he site visit; additional issues and tasks identified during the Execution 4,875 site visit; and signed Contractor and City commitments for Semi-annually 7/1/2003 4,875 he scheduled for completion of any new and incomplete over 2 years 1/1/2004 4,875 asks.; 18.3. Contractor Progress Reports - as specified in 7/1/2004 4,875 (18) Paragraph 3.16 Task 11 Project Management aragraph 4.2, submitted monthly citing significant Reporting (Monthly payments prorated over an 18 3roblems, developments, or issues, as well as summarizing monthperiod) ro ress made during the reporting eriod. ESRI Map Objects License Costs - @ $200 per installed unit ($5,000 for twenty-five IRMSEstimated ESRI Map Objects installation schedule: Year 6,600 workstations + $3,000 for fifteen in -vehicle mobile 003 - 25 workstations; Year 2004 [Eight (8) In-VehicleAcceptance 10/13/2004 1,400 units Mobile units ; Year 2005 Seven 7 In -Vehicle Mobile units 5/11/2005 Rev 20 DM Mobile License Costs - @ $1,000 per installe nit ($12,000 for twelve (12) Mobile Data Collectio nits + $15,000 for fifteen (15) In -Vehicle Mobil nits) !stimated FDM Software Maintenance Costs - @ 5% of cost of installed modules after expiration of iodule warrantv period sated mobile unit installation schedule: Year 2003 Year 2004 [Six (6) Mobile Data Collection units (8) In -Vehicle Mobile units]; Year 2005 [six (six) Mobil Acceptance Collection units + seven (7) In -Vehicle Mobile unitsl 5/26/2004 4/6/2005 14,000 13,000 Estimated payments: Year 2003 - _ for _ days; Yea Estimated FDM Errors and Omission Insurance 004 -$_ for a full year; Year 2005 - $_ for one (1) N/A 0 Costs - @ $16,000 per year quarter. Contract 3,000 Estimated Contractor Travel / Living Costs - @ Execution 1,000 per trip ($6,000 for six (6) training trips $5,000 for five (5) project services trips including Reasonable travel and living expenses for project relate Fees: 8,000' interface testing trips) trips by the Contractor to be paid at actual expenses. As Incurred 19.1. Task 6 Completion Report as specified in Paragraph Upon Final Paragraph 3en Task 6 Final Access) c .3 verifying that all the Final Acceptance actions have been Acceptance 9/21/05 24,122 Deli Deliverables Payment of the retainage amounts) om leted asspecified in Paragraph 3.17 TOTAL I 1 1 $332,223 Rev 20 ATTACHMENT D IRMS PROJECT TEAM The following list constitutes the Project Team City and Contractor have assigned to oversee and administer the implementation of this Agreement. For the City Name Lawrence A. Rude Debbie Scott Julie Bray Bob Baumgardner For the Contractor Ed Colin Nick Munday Wilf Silversides Title Project Director Project Coordinator IRMS System Administrator City Project Consultant Project Manager Project Leader Trainer Technical Development Manager Database Designer It is in the best interest of City and Contractor to keep the above key personnel in place to ensure successful IRMS installation and operation. Any changes to Contractor's assigned Project Team members shall be made in accordance with Paragraph 1.4 of this Agreement. Rev 20 CITY OF RENTON COUNCIL AGENDA BILL -UBMITTING DATA Dept/Div/Board.... Police Staff Contact ........ Garry Anderson (XT 7503) SUBJECT: Interlocal cooperative agreement Between Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle for creation of the Valley Special Response Team EXHIBITS. (1) Issue Paper (3) Resolution (2) SRT Interlocal Agreement FOR AGENDA OF: April 28, 2003 AGENDA STATUS: Consent ................. Public Hearing..... Correspondence... Ordinance ............. Resolutmon Old Business New Business Study Session Other X RECOMMENDED ACTION: APPROVALS: Refer to Public Safety Legal Dept............ X Finance Dept........ Other ..................... �ISCAL IMPACT: Expenditure Required .... $0 Transfer/Amendment.... Amount Budgeted .......... $0 Revenue Generated....... SUMMARY: In March of 1992, the municipalities of Auburn, Tukwila and Renton entered into an interlocal agreement to create what was known as the Valley Emergency Services Unit. During 2001, the City of Kent, Federal Way, and the Port of Seattle joined the Valley Emergency Services Unit. The name of the combined team is now known as the Valley Special Response Team. The purpose of this new interlocal is to include the City of Kent, Auburn, and the Port of Seattle with the original three members. RECOMMENDATION: Police Department recommends that Council approve the Valley Special Response Team Agreement and adopt the Resolution authorizing the Mayor and City Clerk to sign the Agreement. (AGENDAS RENTON POLICE DEPARTMENT _1/_I D10V 1 A:\1 UI DATE: April 14, 2003 TO: Council President Kathy Keolker-Wheeler Members of the City Council VIA: Jesse Tanner, Mayor FROM: Garry Anderson, Chief of P ce (XT-7503) SUBJECT: Interlocal cooperative agreement between municipalities of Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle for creation of the Valley Special Response Team. ISSUE: In March of 1992, the municipalities of Auburn, Tukwila and Renton entered into an Interlocal agreement to create what was known as the Valley Emergency Services Unit. During 2001, the City of Kent, Federal Way, and the Port of Seattle joined the Valley Emergency Services Unit. The name of the combined team is now known as the Valley Special Response Team. The purpose of this new interlocal is to include the City of Kent, Auburn, and the Port of Seattle with the original three members. BACKGROUND: The ability to safely control, contain, and resolve criminal conduct such as civil disobedience, barricaded subjects, hostage situations, high risk felony arrests, and narcotic/high risk search warrants has strained resources of the members' individual police department specialty teams. A multi -jurisdictional effort to handle specific serious criminal confrontations will result in more effective pooling of personnel, improved utilization of municipal funds, reduced duplication of equipment, improved training, development of specialized expertise, and increased utilization/application of a combined special response team. The results of a multi jurisdictional effort, will be improved services for the citizens of all participating jurisdictions, increased safety for officers and the community, and improved cost effectiveness. RECOMMENDATION: Police Department recommends that Council approve the Valley Special Response Team Agreement, and adopt the Resolution authorizing the Mayor and City Clerk to sign the Agreement. INTERLOCAL COOPERATIVE AGREEMENT BETWEEN AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, AND THE PORT OF SEATTLE, FOR CREATION OF THE VALLEY SPECIAL RESPONSE TEAM I. PARTIES The parties to this Agreement are the Port of Seattle and the municipalities of Auburn, Federal Way, Kent, Renton, and Tukwila, each of which is a municipal corporation operating under the laws of the State of Washington. II. AUTHORITY This Agreement is entered into pursuant to Chapters 10.93, 39.34, and 53.08 of the Revised Code of Washington. III. PURPOSE The parties hereto desire to establish -and maintain a multi -jurisdictional team to effectively respond to serious criminal occurrences as described below. IV. FORMATION There is hereby created a multi -jurisdictional team to be hereafter known as the "Valley Special Response Team" ("SRT"), the members of which shall be the Port of Seattle, and the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. As special needs arise, it may be necessary to request from other law enforcement agencies assistance and/or personnel, at the discretion of the SRT Incident Commander and/or the SRT Tactical Commander. V. STATEMENT OF PROBLEM King County and the municipalities within the Puget Sound area have experienced increasingly violent criminal confrontations due to increased gang activity, increased drug abuse, increased urbanization, and increased population densities. The ability to safely control, contain, and resolve criminal conduct such as civil disobedience, barricaded subjects, hostage situations, gang member arrests, high risk felony arrests, and narcotic/high risk search warrants has strained resources of the members' individual police department specialty teams. Law enforcement efforts directed at dealing with these violent confrontations have, for the most part, been conducted by law enforcement agencies working independently. A multi -jurisdictional effort to handle specific serious criminal confrontations, as well as weapons of mass destruction, will result in more effective pooling of personnel, improved utilization of municipal funds, reduced duplication of equipment, improved VALLEY SPECIAL RESPONSE TEAM OPERATIONAL AGREEMENT training, development of specialized expertise, and increased utilization/application of a combined special response team. The results of a multi -jurisdictional effort will be improved services for the citizens of all participating jurisdictions, increased safety for officers and the community, and improved cost effectiveness. VI. TEAM OBJECTIVES The individual specialty units from each participating jurisdiction will be consolidated and combined to form the SRT. The SRT shall service each participating jurisdiction. The SRT shall also be available to outside law enforcement agencies as provided by chapter 10.93 RCW. The objective of the SRT shall be to provide enhanced use of personnel, equipment, budgeted funds, and training. The SRT shall respond as requested by any of the participating jurisdictions and provide a coordinated response to high -risk incidents. VII. DURATION AND TERMINATION The minimum term of this Agreement shall be one (1) year, effective upon its adoption. This Agreement shall automatically be extended for consecutive one (1) year terms, unless terminated pursuant to the terms of this Agreement. A jurisdiction may withdraw its participation in the SRT by providing written notice of its withdrawal, and serving such notice upon each Executive Board member of the remaining jurisdictions. A notice of withdrawal shall become effective ninety (90) days after service of the notice on all participating members. The SRT may be terminated by a majority vote of the Executive Board. Any vote for termination shall occur only when the police chief of each participating jurisdiction is present at the meeting in which such vote is taken. VIII. GOVERNANCE The affairs of the team shall be governed by an Executive Board ("Board"), whose members are composed of the police chief, or his/her designee, from each participating jurisdiction. Each member of the Board shall have an equal vote and voice on all Board decisions. All Board decisions shall be made by a majority vote of the Board members, or their designees, appearing at the meeting in which the decision is made. A majority of Board members, or their designees, must be present at each meeting for any actions taken to be valid. A presiding officer shall be elected by the Board together with such other officers as a majority of the Board may decide. There shall be a minimum of four (4) Board meetings each year. One meeting shall be held in March of each year to review the prior year's service. Another meeting shall be held in August of each year to review and present a budget to the participating jurisdictions. At least two (2) other meetings shall be held each year to review the SRT's activities and policies. The presiding officer, or any Board member, may call extra meetings as deemed appropriate. The presiding officer shall provide no less than forty-eight (48) hours notice of all meetings to all members of the Board; PROVIDED, VALLEY SPECIAL RESPONSE TEAM 2 OPERATIONAL AGREEMENT however, that in emergency situations, the presiding officer may conduct a telephonic meeting or poll of Board members to resolve any issues related to such emergency. The Board shall develop SRT written policies, regulations, and operational procedures within ninety (90) calendar days of the execution of this Agreement. The SRT written policies, regulations, and operational procedures shall apply to all SRT operations. Thus, to the extent that the written policies, regulations, and operational procedures of the SRT conflict with the policies, regulations, and operational procedures of the individual jurisdictions, the SRT written policies, regulations, and procedures shall prevail. IX. STAFF A Tactical Commander, which shall be a command level officer, shall be appointed annually by the Board to act as the principal liaison and facilitator between the Board and the members of the SRT. The Tactical Commander shall operate under the direction of the presiding officer of the Board. The Tactical Commander shall be responsible for informing the Board on all matters relating to the function, expenditures, accomplishments, training, number of calls that the SRT responds to, problems of the SRT, and any other matter as requested by the Board. The Tactical Commander may be removed by action of the Board at anytime and for any reason, with or without cause. The Tactical Commander shall prepare monthly written reports to the Board on the actions, progress, and finances of the SRT. In addition, the Tactical Commander shall be responsible for presenting rules, procedures, regulations, and revisions thereto for Board approval. Each jurisdiction shall contribute seven (7) full-time commissioned officers, which shall include at least one (1) Sergeant or other first level supervisor, to be assigned to the SRT. The personnel assigned to the SRT shall be considered employees of the contributing jurisdiction. The contributing jurisdiction shall be solely and exclusively responsible for the compensation and benefits for the personnel it contributes to the SRT. All rights, duties, and obligations of the employer and the employee shall remain with the contributing jurisdiction. Each jurisdiction shall be responsible for ensuring compliance with all applicable laws with regard to employees and with provisions of any applicable collective bargaining agreements and civil service rules and regulations. The Board may appoint the finance department of a participating jurisdiction to manage the finances of the SRT. Before appointing the finance department of a particular jurisdiction to manage the finances of the SRT, the Board shall consult with the finance department of the jurisdiction and obtain its approval. The duty of managing the finances of the SRT shall be rotated to other participating jurisdictions at the discretion of the Board. The Board may, at its discretion, appoint one (1) or more legal advisors to advise the Board on legal issues affecting the SRT. The legal advisor(s) shall be the legal representative(s) for one or more of the jurisdictions participating in the SRT. The legal VALLEY SPECIAL RESPONSE TEAM 3 OPERATIONAL AGREEMENT advisor(s) shall, when appropriate or when requested by the Board, consult with the legal representatives of all participating jurisdictions before rendering legal advice. X. COMMAND AND CONTROL During field activation of the SRT, an Incident Commander, SRT Tactical Commander, and SRT Team Leader(s) will be designated. The duties and procedures to be utilized by the Incident Commander, the SRT Tactical Commander, and the SRT Team Leader(s) shall be set forth in the standard operating procedures approved by the Board. The standard operating procedures approved by the board may designate other personnel to be utilized during an incident. XI. EQUIPMENT, TRAINING, AND BUDGET Each participating jurisdiction shall acquire the equipment of its participating SRT members. Each participating jurisdiction shall provide sufficient funds to update, replace, repair, and maintain the equipment and supplies utilized by its participating SRT members. Each participating jurisdiction shall provide sufficient funds to provide for training of its participating SRT members. The equipment, supplies, and training provided by each jurisdiction to its personnel participating in the SRT shall be equal to those provided by the other participating jurisdictions. Each member jurisdiction shall maintain an independent budget system to account for funds allocated and expended by its participating SRT members. The Board must approve any joint capital expenditure for SRT equipment. XII. DISTRIBUTION OF ASSETS UPON TERMINATION Termination shall be in accordance with those procedures set forth in prior sections. Each participating jurisdiction shall retain sole ownership of equipment purchased and provided to its participating SRT members. Any assets acquired with joint funds of the SRT shall be equally divided among the participating jurisdictions at the asset's fair market value upon termination. The value of the assets of the SRT shall be determined by using commonly accepted methods of valuation. If two (2) or more participating jurisdictions desire an asset, the final decision shall be made by arbitration (described below). Any property not claimed shall be declared surplus by the Board and disposed of pursuant to state law for the disposition of surplus property. The proceeds from the sale or disposition of any SRT property, after payment of any and all costs of sale or debts of the agency, shall be equally distributed to those jurisdictions participating in the SRT at the time of dissolution in proportion to the jurisdiction's percentage participation in the SRT as of the date of dissolution. In the event that one (1) or more jurisdictions terminate their participation in the SRT, but the SRT continues to exist, the jurisdiction terminating participation shall be deemed to have waived any right or title to any property owned by the SRT or to share in the proceeds at the time of dissolution. VALLEY SPECIAL RESPONSE TEAM 4 OPERATIONAL AGREEMENT Arbitration pursuant to this section shall occur as follows: A. The jurisdictions interested in an asset shall select one (1) person (Arbitrator) to determine which agency will receive the property. If the jurisdictions cannot agree to an Arbitrator, the chiefs of the jurisdictions participating in the SRT upon dissolution shall meet to determine who the Arbitrator will be. The Arbitrator may be any person not employed by the jurisdictions that desire the property. B. During a meeting with the Arbitrator, each jurisdiction interested in the property shall be permitted to make an oral and/or written presentation to the Arbitrator in support of its position. C. At the conclusion of the presentation, the Arbitrator shall determine which jurisdiction is to receive the property. The decision of the Arbitrator shall be final and shall not be the subject of appeal or review. XIII. LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION It is the intent of the participating jurisdictions to provide services of the SRT without the threat of being subject to liability to one another and to fully cooperate in the defense of any claims or lawsuits arising out of or connected with SRT actions that are brought against the jurisdictions. To this end, the participating jurisdictions agree to equally share responsibility and liability for the acts or omissions of their participating personnel when acting in furtherance of this Agreement. In the event that an action is brought against any of the participating jurisdictions, each jurisdiction shall be responsible for an equal share of any award for or settlement of claims of damages, fines, fees, or costs, regardless of which jurisdiction or employee the action is taken against or which jurisdiction or employee is ultimately responsible for the conduct. The jurisdictions shall share equally regardless of the number of jurisdictions named in the lawsuit or claim or the number of officers from each jurisdiction named in the lawsuit or claim. This section shall be subject to the conditions and limitations set forth in subsections A through G below. A. Jurisdiction Not Involved In SRT Response. In the event that a jurisdiction or its personnel were not involved in the SRT response to the incident that gives rise to a claim or lawsuit, and judgment on the claim or lawsuit does not, in any manner, implicate the acts of a particular jurisdiction or its personnel, such jurisdiction shall not be required to share responsibility for the payment of the judgment or award. B. Intentionally Wrongful Conduct Beyond the Scope of Employment. Nothing herein shall require, or be interpreted to require indemnification or payment of any judgment against any SRT personnel for intentionally wrongful conduct that is outside of the scope of employment of any individual or for any judgment of punitive damages against any individual or jurisdiction. Payment of any award for punitive damages shall be the VALLEY SPECIAL RESPONSE TEAM OPERATIONAL AGREEMENT a sole responsibility of the person or jurisdiction that employs the person against whom such award is rendered. C. Collective Representation and Defense. The jurisdictions may retain joint legal counsel to collectively represent and defend the jurisdictions in any legal action. Those retaining joint counsel shall share equally the costs of such representation or defense. In the event a jurisdiction does not agree to joint representation, the jurisdiction shall be solely responsible for all attorneys fees accrued by its individual representation or defense. The jurisdictions and their respective defense counsel shall make a good faith attempt to cooperate with other participating jurisdictions by, including but not limited to, providing all documentation requested, and making SRT members available for depositions, discovery, settlement conferences, strategy meetings, and trial. D. Removal From Lawsuit. In the event a jurisdiction or employee is successful in withdrawing or removing the jurisdiction or employee from a lawsuit by summary judgment, qualified immunity, or otherwise, the jurisdiction shall nonetheless be required to pay its equal share of any award for or settlement of the lawsuit; PROVIDED, however, that in the event a jurisdiction or employee is removed from the lawsuit and subsection (A) of this section is satisfied, the jurisdiction shall not be required to pay any share of the award or settlement. E. Settlement Process. It is the intent of this Agreement that the jurisdictions act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits so that, whenever possible, all parties agree with the settlement or, in the alternative, agree to proceed to trial. In the event a claim or lawsuit requires the sharing of liability, no individual jurisdiction shall be authorized to enter into a settlement agreement with a claimant or plaintiff unless all jurisdictions agree with the terms of the settlement. Any settlement made by an individual jurisdiction without the agreement of the remaining jurisdictions, when required, shall not relieve the settling jurisdiction from paying an equal share of any final settlement or award. F. Defense Waiver. This section shall not be interpreted to waive any defense arising out of RCW Title 51. G. Insurance. The failure of any insurance carrier or self -insured pooling organization to agree to or follow the terms of this section shall not relieve any individual jurisdiction from its obligations under this Agreement. VALLEY SPECIAL RESPONSE TEAM OPERATIONAL AGREEMENT XIV. NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS In the event a claim is filed or lawsuit is brought against a participating jurisdiction or its employees for actions arising out of their conduct in support of SRT operations, the jurisdiction shall promptly notify the other jurisdictions that the claim or lawsuit has been initiated. Any documentation, including the claim or legal complaints, shall promptly be provided to each participating jurisdiction. Any jurisdiction or member who believes or knows that another jurisdiction would be liable for a claim, settlement, or judgment that arises from a SRT action or operation, shall have the burden of notifying each participating jurisdiction of all claims, lawsuits, settlements, or demands made to that jurisdiction. In the event a participating jurisdiction has a right, pursuant to section XIII of this Agreement, to be defended and held harmless by another participating jurisdiction, the jurisdiction having the right to be defended and held harmless shall promptly tender the defense of such claim or lawsuit to the jurisdiction that must defend and hold the other harmless. XV. COMPLIANCE WITH THE LAW The SRT and all its members shall comply with all federal, state, and local laws that apply to the SRT. XVI. ALTERATIONS This Agreement may be modified, amended, or altered by agreement of all participating jurisdictions and such alteration, amendment, or modification shall be effective when reduced to writing and executed in a manner consistent with paragraph XX of this Agreement. XVII. RECORDS Each jurisdiction shall maintain training records related to the SRT for a minimum of seven (7) years. A copy of these records will be forwarded and maintained with the designated SRT Training Coordinator. All records shall be available for full inspection and copying by each participating jurisdiction. XVIII. FILING Upon execution hereof, this Agreement respective participating municipalities, the County, the secretary of state, and such required by law. XIX. SEVERABILITY shall be filed with the city clerks of the Director of Records and Elections of King other governmental agencies as may be If any part, paragraph, section, or provision of this Agreement is held to be invalid by any court of competent jurisdiction, such adjudication shall not affect the validity of any remaining section, part, or provision of this Agreement. VALLEY SPECIAL RESPONSE TEAM 7 OPERATIONAL AGREEMENT XX. MUNICIPAL AUTHORIZATIONS This Agreement shall be executed on behalf of each participating jurisdiction by its duly authorized representative and pursuant to an appropriate resolution or ordinance of the governing body of each participating jurisdiction. This Agreement shall be deemed effective upon the last date of execution by the last so authorized representative. This Agreement may be executed by counterparts and be valid as if each authorized representative had signed the original document. By signing below, the signor certifies that he or she has the authority to sign this Agreement on behalf of the jurisdiction, and the jurisdiction agrees to the terms of this Agreement. Mayor, City of Auburn Date City Clerk, City of Auburn Date Mayor, City of Renton Date City Clerk, City of Renton Date Mayor, City of Tukwila Date City Clerk, City of Tukwila Date Mayor, City of Kent Date City Clerk, City of Kent Date City Manager, City of Federal Way Date City Clerk, City of Federal Way Date Executive Director, Port of Seattle P:ACNffILES%Op..Fn-w7o6 WAT�tlAgA-. . FI.WD l City Attorney, City of Auburn Date City Attorney, City of Renton Date City Attorney, City of Tukwila Date City Attorney, City of Kent Date City Attorney, City of Federal Way Date Date Port Counsel, Port of Seattle Date VALLEY SPECIAL RESPONSE TEAM 8 OPERATIONAL AGREEMENT CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT FOR THE VALLEY SPECIAL RESPONSE TEAM. WHEREAS, municipalities within the Puget Sound area have experienced increasingly violent criminal confrontations due to increased gang activity, increased drug abuse, increased urbanization and increased population densities; and WHEREAS, the ability to safely control, contain, and resolve criminal conduct such as civil disobedience, barricaded subjects, hostage situations, gang member arrests, high risk felony arrests, and high risk search warrants has strained the resources of individual police department specialty teams; and WHEREAS, multi jurisdictional efforts to handle specific serious criminal confrontations result in more effective pooling of personnel funds, equipment, training, and expertise; and WHEREAS, the multi jurisdictional effort will improve services for the citizens of all participating jurisdictions, increasing safety for officers and the community, and provide improved cost effectiveness; and WHEREAS, the Port of Seattle and the municipalities of Auburn, Federal Way, Kent, Renton, and Tukwila wish to form a multi jurisdictional effort known as the Valley Special Response Team; and WHEREAS, it is necessary to document the terms and conditions under which the Valley Special Response Team will operate; 1 RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal cooperative agreement for the creation of the Valley Special Response Team. PASSED BY THE CITY COUNCIL this day of , 2003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003. Approved as to form: Lawrence J. Warren, City Attorney RES.973:4/3/03:ma Jesse Tanner, Mayor 0) CITY OF RENTON COUNCIL AGENDA BILL Al #: r Submitting Data: Planning/Building/Public Works For Agenda of. April 28, 2003 Dept/Div/Board.. Transportation Division Agenda Status Staff Contact...... Ryan Zulauf, x7471 Consent .............. X Public Hearing.. Subject: Dissemination of the Policy Statement for the Correspondence.. Disadvantaged Business Enterprise Program for the Ordinance ............. 2003 Paving, Lighting and Signage Project Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Disadvantaged Business Enterprise Program Policy Information......... Statement Recommended Action: Council Concur Approvals: Legal Dept ......... X Finance Dept ...... N/A Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget N/A City Share Total Project.. SUMMARY OF ACTION: The Airport has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation and Federal Aviation Administration (FAA). In order for the Airport to receive federal financial assistance and as a condition of accepting funds for the 2003 Paving, Lighting and Signage Project, the City of Renton must have an FAA approved Disadvantaged Business Enterprise (DBE) Program in place prior to accepting federal funds. The City's current program establishes a goal of 6.3% of the total contract amount to be awarded to qualified DBE firms. In order to complete the update of the 2003 DBE Program, the DBE Policy Statement must be disseminated to all City Council Members. STAFF RECOMMENDATION: The Transportation Division staff recommends the dissemination of the DBE Policy Statement to all City Council Members per the DBE Program requirements. H:Trans/Airport/03project/02capital improvements/2002-2203lights/DBE Program agenda bill Rentonnet/agnbill/ bh CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: April 4, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: - ,/sMayor Jesse Tanner FROM: Gregg Zimmerma�f, 4BPW Administrator STAFF CONTACT: Ryan Zulauf, x7471 SUBJECT: Dissemination of the Policy Statement for the Disadvantaged Business Enterprise Program for the 2003 Paving, Lighting and Signage Project ISSUE: The existing Disadvantaged Business Enterprise (DBE) Program for the Renton Municipal Airport must be updated in order to accept Federal Aviation Administration grant funds. In order to complete the update of the DBE Program, the DBE Policy Statement must be disseminated to all City Council Members. RECOMMENDATION: The Transportation Division staff recommends the dissemination of the DBE Policy Statement to all City Council Members per the DBE Program requirements. BACKGROUND SUMMARY: The Airport has established a Disadvantaged Business Enterprise Program in accordance with regulations of the U.S. Department of Transportation and Federal Aviation Administration (FAA). In order for the Airport to receive Federal financial assistance and as a condition of accepting funds for the 2003 Paving, Lighting and Signage Project, the City of Renton must have an FAA approved Disadvantaged Business Enterprise (DBE) Program in place prior to accepting Federal funds. The City's current program establishes a goal of 6.3 % of the total contract amount to be awarded to qualified DBE firms. In order to complete the update of the 2003 DBE Program, the DBE Policy Statement must be disseminated to all City Council Members. 49 CFR Part 26 04/02/03 RENTON MUNICIPAL AIRPORT DBE PROGRAM POLICY STATEMENT Section 26.1, 26.23 Objectives/Policy Statement The Renton Municipal Airport, City of Renton, Washington, has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26 included as Attachment 1. The Renton Municipal Airport, City of Renton, has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, the Renton Municipal Airport, City of Renton, has signed an assurance that it will comply with 49 CFR Part 26. It is the policy of the City of Renton to ensure that DBEs are defined in part 26, have an equal opportunity to receive and participate in DOT —assisted contracts. It is also our policy: 1. To ensure nondiscrimination in the award and administration of DOT — assisted contracts; 2. To create a level playing field on which DBEs can compete fairly for DOT -assisted contracts; 3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. To help remove barriers to the participation of DBEs in DOT - assisted contracts; 6. To assist the development of firms that can compete successfully in the market place outside the DBE Program. Ryan Zulauf has been delegated as the DBE Liaison Officer. In that capacity, Ryan Zulauf is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the City of Renton, in its financial assistance agreements with the Department of Transportation. The City of Renton has disseminated this policy statement to the City Council and all of the components of our organization. We have distributed this statement to DBE and non -DBE business communities that perform work for us on DOT -assisted contracts. The City of Renton includes this policy statement on their website at www.ci.renton.wa.us. Gregg Zimmerman, Planning/Building/Public Works Administrator City of Renton Date Page 1 of 11 49 CFR Part 26 04/02/03 SUBPART A - GENERAL REQUIREMENTS Section 26.1 Objectives The objectives are found in the policy statement on the first page of this program. Section 26.3 Applicability The City of Renton, Washington, is the recipient of federal airport funds authorized by 49 U.S.C. 47101, et seq. Section 26.5 Definitions The City of Renton, Washington, will use terms in this program that have the meaning defined in Section 26.5. Section 26.7 Non-discrimination Requirements The City of Renton, Washington, will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, the City of Renton, Washington, will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. Section 26.11 Record Keeping Requirements Reporting to DOT: 26.11(b) We will submit annually DOT Form 4630, as modified for use by FAA recipients. Bidders List: 26.11(c) The City of Renton, Washington, will create and maintain a bidders list. The purpose of the list is to provide as accurate data as possible about the universe of DBE and non -DBE contractors and subcontractors who seek to work on our DOT -assisted contracts for use in helping to set our overall goals. The bidders list will include the name, address, DBE non -DBE status, annual gross receipts and age of the firm. We will collect this information in the following ways: A bidder's list (see Attachment 8) will be included in each bid and proposal. The prime contractor will be required to submit the bidder's list for him/herself and for each subcontractor. Section 26.13 Federal Financial Assistance Agreement The City of Renton, has signed the following assurances, applicable to all DOT -assisted contracts and their administration: Assurance: 26.13(a) Page 2 of 11 49 CFR Part 26 04/02/03 The City of Renton, shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT assisted contract or in the administration of its DBE Program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT assisted contracts. The recipient's DBE Program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the City of Renton of its failure to carry out its approved program, the Department may impose sanction as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). This language will appear in financial assistance agreements with sub -recipients. Contract Assurance: 26.13b We will ensure that the following clause is placed in every DOT -assisted contract and subcontract: The contractor, sub -recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. SUBPART B - ADMINISTRATIVE REQUIREMENTS Section 26.21 DBE Program Updates Since the City of Renton, has received a grant of $250,000 or more for airport planning or development, we will continue to carry out this program until all funds from DOT financial assistance have been expended. We will provide to DOT updates representing significant changes in the program. We will submit an updated goal annually on August 1 if we plan to award contracts exceeding $250,000 in FAA funds in that Federal fiscal year. Section 26.23 Policy Statement The Policy Statement is elaborated on the first page of this program. Section 26.25 DBE Liaison Officer (DBELO) We have designated the following individual as our DBE Liaison Officer: Ryan Zulauf Airport Manager City of Renton, Washington Renton Municipal Airport 616 West Perimeter Road Renton, Washington 98055 (425) 430-7471 rzulauf@ci.renton.wa.us Page 3 of 11 49 CFR Part 26 04/02/03 In that capacity, the DBELO is responsible for implementing all aspects of the DBE program and ensuring that the City of Renton, complies with all provision of 49 CFR Part 26. The DBELO has direct and independent access to the Planning/Building/Public Works Administrator of the City of Renton, Gregg Zimmerman, concerning DBE program matters. An organization chart displaying the DBELO's position in the organization is found in Attachment 2 to this program. The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination with other appropriate officials. The DBELO has a full time staff member to assist in the administration of the program. The duties and responsibilities include the following: 1. Gathers and reports statistical data and other information as required by DOT. 2. Reviews third party contracts and purchase requisitions for compliance with this program. 3. Works with all departments to set overall annual goals. 4. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner. 5. Identifies Airport FAA funding -assisted contracts and procurements so that DBE goals are included in solicitations (both race -neutral methods and contract specific goals attainment and identifies ways to improve progress. 6. Analyzes the Renton Municipal Airport's progress toward attainment and identifies ways to improve progress. 7. Participates in Airport FAA Funding -assisted contract pre -bid meetings. 8. Advises the governing body on DBE matters and achievement. 9. Chairs the DBE Advisory Committee. 10. Provides DBEs with information and assistance in preparing bids, obtaining bonding and insurance. 11. Provides outreach to DBEs and community organizations to advise them of opportunities. Section 26.27 DBE Financial Institutions It is the policy of the City of Renton, to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community, to make reasonable efforts to use these institutions, and to encourage prime contractors on DOT -assisted contract to make use of these institutions. We have made the following efforts to identify and use such institutions: The Washington State Office of Minority and Women's Business Enterprises web site was searched to determine NAICS codes and the location of financial institutions owned and controlled by socially and economically disadvantaged individuals (NAICS 52399 — All Other Financial Investment Activities, NAICS 52211 — Commercial Banking, NAICS 52311 — Investment Banking and Securities Dealing, NAICS 523999 — Miscellaneous Financial Investment Activities, NAICS 52111 — Monetary Authorities — Central Bank, NAICS 52591 — Open -End Investment Funds, NAICS 541219 — Other Accounting Services, NAICS 52599 — Other Financial Vehicle, NAICS 522294 — Secondary Market Financing, NAICS 52321 — Securities Commodity Exchanges, NAICS 52592 — Trust, Estate and Agency Accounts). The list can be obtained by calling (360) 704-1187, or on the internet at www.omwbe.wa.gov/directory/directory.htm. To date, we have identified no such institutions in the Puget Sound Washington State service area. Information on the availability of such institutions can be obtained from the DBE Liaison Officer. Section 26.29 Prompt Payment Mechanisms The City of Renton, will include the following clause in each DOT -assisted prime contract: The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contract receives from the City of Renton. The prime Page 4 of 11 49 CFR Part 26 04/02/03 contractor agrees further to return retainage payments to each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Renton. This clause applies to both DBE and non -DBE subcontracts. Any postponement of payment from the above referenced time frame, without good cause, our contracting office will issue an order stopping all or part of payment/work until satisfactory action has been taken. If the contractor still fails to comply, the contracting officer may issue a termination for default proceeding. Section 26.31 Directory The City of Renton uses the Washington State Office of Minority and Women's Business Enterprises Directory that identifies all firms eligible to participate as DBEs. The directory lists the firm's name, address, phone number, date of the most recent certification, and the type of work the firm has been certified to perform as a DBE. The Directory is revised quarterly. The directory is available to the public on the Washington State Department of Transportation website at www.omwbe.wa.gov/directory/directory.htm. The directory is available on diskette for no charge from the Washington State Office of Minority and Women's Business Enterprises at (360) 753- 9693. The Directory may be found in Attachments 6 & 7 to this program document. Section 26.33 Over -concentration The City of Renton has not identified that over -concentration exists in the types of work that DBEs perform. Section 26.35 Business Development Programs The City of Renton has established a business development program with regards to the City's leasing policies at the airport. The plan is called the Renton Municipal Airport Business Plan and is dated 12/05/02. The plan aims to create a level playing field through policies and procedures for current and potential leases at the airport. Section 26.37 Monitoring and Enforcement Mechanisms The City of Renton, will take the following monitoring and enforcement mechanisms to ensure compliance with 49 CFR Part 26. 1. We will bring to the attention of the Department of Transportation any false, fraudulent, or dishonest conduct in connection with the program, so that DOT can take the steps (e.g., referral to the Department of Justice for criminal prosecution, referral to the DOT Inspector General, action under suspension and debarment or Program Fraud and Civil Penalties rules) provided in 26.109. 2. We will consider similar action under out own legal authorities, including responsibility determinations in future contracts. Attachment 3 lists the regulation, provisions, and contract remedies available to us in the events of non-compliance with the DBE regulation by a participant in our procurement activities. 3. The City of Renton, acting through the Airport Manager, has been delegated all duties and responsibilities for municipalities operating airports under Revised Code of Washington State (RCWs) in King County, Washington, therefore, has the legal authority to carry out the provisions of this program. 4. Sanctions for noncompliance: In the event of a contractor's noncompliance with the nondiscrimination provisions of a contract, the Airport shall impose such contract sanctions Page 5 of 11 49 CFR Part 26 04/02/03 as it may determine to be appropriate, including, but not limited to : (a) withholding of payments to the contractor under the contract until the contractor complies and/or (b) cancellation, termination or suspension of the contract, in whole or in part, and all other legal actions available in the State of Washington. 5. In our reports of DBE participation to DOT, we will show both commitments and attainments, as required by the DOT reporting form. SUBPART C - GOALS, GOOD FAITH EFFORTS, AND COUNTING Section 26.43 Set -asides or Quotas The City of Renton does not use quotas in any way in the administration of this DBE program. Section 26.45 Overall Goals The City of Renton will annually establish overall goals if we anticipate that we will award prime contracts exceeding $250,000 in FAA funds in a Federal fiscal year in accordance with the 2-step process as specified in 49 CFR Part 26.45. If the City of Renton, does not anticipate awarding more than $250,000 in FAA funds in prime contracts within the Federal fiscal year, we will not develop an overall goal; however the existing DBE program will remain in effect and the City of Renton will seek to fulfill the objectives outlined in 49 CFR Part 26.1. The City of Renton will annually establish overall goals in accordance with the 2-Step process as specified in 49 CFR Part 26.45. The first step is to determine the relative availability of DBEs in the market area, "base figure". The second step is to adjust the "base figure" percentage from Step 1 so that it reflects as accurately as possible the DBE participation the recipient would expect in the absence of discrimination based on past participation, a disparity study and/or information about barriers to entry to past competitiveness of DBEs on projects. A description of the methodology to calculate the overall goal and the goal calculations can be found in Attachment 5 to this program. In accordance with Section 26.45(f) the City of Renton, will submit its overall goal to DOT on August 1 of each year. Before establishing the overall goal each year, City of Renton, will consult with local general contractors, local DBE contractors, consultants and others to obtain information concerning the availability of disadvantaged and non -disadvantaged businesses, the effects of discrimination on opportunities for DBEs, and the City of Renton, efforts to establish a level playing field for the participation of DBEs. Following this consultation, we will publish a notice of the proposed overall goals, informing the public that the proposed goal and its rational are available for inspection during normal business hours at the Airport Manager's office for 30 days following the date of the notice, and informing the public that City of Renton, and DOT will accept comments on the goals for 45 days from the date of the notice. The notice will be published in the official publication for official notices used by the City of Renton. Normally, we will issue this notice by June 1 or each year. The notice must include addresses to which comments may be sent and addresses (including offices and websites) where the proposal may be reviewed. Our overall goal submission to DOT will include a summary of information and comments received during this public participation process and our responses. We will begin using our overall goal on October 1 of each year, unless we have received other instructions from DOT. If we establish a goal on a project basis, we will begin using our goal by the time of the first solicitation for a DOT -assisted contract for the project. Page 6 of 11 49 CFR Part 26 04/02/03 Section 26.51(a-c) Breakout of Estimated Race -Neutral & Race -Conscious Participation The breakout of estimated race -neutral and race -conscious participation can be found in Attachment 7 to this program. This section of the program will be updated annually when the goal calculation is updated. Section 26.51(d-g) Contract Goals (Also include this language in the DBE goal attachment) The City of Renton, will use contract goals to meet any portion of the overall goal that the City of Renton, does not project being able to meet using race -neutral means. Contract goals are established so that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of our overall goal that is not projected to be met through the use of race - neutral means. We will establish contract goals only on those DOT -assisted contracts that have subcontracting possibilities. We need not establish a contract goal on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBEs to perform the particular type of work.) We will express our contract goals as a percentage of the total amount of a DOT -assisted contract. Section 26.53 Good Faith Efforts Procedures Demonstration of good faith efforts (26.53(a) & (c)) The obligation of the bidder/offeror is to make good faith efforts. The bidder/offeror can demonstrate that it has done so either by meeting the contract goal or documenting good faith efforts. Examples of good faith efforts are found in Appendix A to Part 26. Forms associated with these efforts will be included in project contract document and are contained in Attachment 4. The following personnel are responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as responsive: Leslie Lahndt, Design Supervisor, City of Renton. We will ensure that all information is complete and accurate and adequately documents the bidder/offer's good faith efforts before we commit to the performance of the contract by the bidder/offeror. Information to be submitted (26.53(b)) The City of Renton treats bidder/offers' compliance with good faith efforts' requirements as a matter of responsiveness. Each solicitation for which a contract goal has been established will require the bidders/offerors to submit the following information: 1. The names and addresses of DBE firms that will participate in the contract; 2. A description of the work that each DBE will perform; 3. The dollar amount of the participation of each DBE firm participating; 4. Written and signed documentation of commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; 5. Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractors commitment and Page 7 of 11 49 CFR Part 26 04/02/03 6. If the contract goal is not met, evidence of good faith efforts. Administrative reconsideration (26.53(d)) Within 2 working days of being informed by City of Renton, that it is not responsive because it has not documented sufficient good faith efforts, a bidder/offeror may request administrative reconsideration. Bidder/offerors should make this request in writing to the following reconsideration official: Sandra Meyer, Transportation Division Director, Renton City Hall, 1055 South Grady Way, Renton, WA 98055; (425) 430-7242. The reconsideration official will not have played any role in the original determination that the bidder/offeror did not document sufficient good faith efforts. As part of this reconsideration, the bidder/offeror will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet in person with our reconsideration official to discuss the issue of whether it met the goal or made adequate good faith efforts to do. We will send the bidder/offeror a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to the Department of Transportation. Good Faith Efforts when a DBE is replace on a contract (26.53(f)) The City of Renton will require a contractor to make good faith efforts to replace a DBE that is terminated or has otherwise failed to complete its work on a contract with another certified DBE, to the extent needed to meet the contract goal. We will require the prime contractor to notify the DBE Liaison officer immediately of the DBE's inability or unwillingness to perform and provide reasonable documentation. In this situation, we will require the prime contractor to obtain our prior approval of the substitute DBE and to provide copies of new or amended subcontracts, or documentation of good faith efforts. If the contractor fails or refuses to comply in the time specified, our contracting office will issue an order stopping all or part of payment/work until satisfactory action has been taken. If the contractor still fails to comply, the contracting officer may issue a termination for default proceeding. Sample Bid Specification: The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the City of Renton to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a DBE. A DBE contract goal of4 3 percent has been established for this contract. The bidder/offeror shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26 (Attachment 1), to meet the contract goal for DBE participation in the performance of this contract. The bidder/offeror will be required to submit the following information: (1) the names and addresses of DBE firms that will participate in the contract; (2) a description of the work that each DBE firm will perform; (3) the dollar amount of the participation of each DBE firm participating; (4) Written documentation of the bidder/offeror's commitment to use a DBE subcontractor whose participation it submits to meet the contract goal; (5) Written Page 8 of 11 49 CFR Part 26 04/02/03 confirmation from the DBE that it is participating in the contract as provided in the commitment made under (4); and (5) if the contract goal is not met, evidence of good faith efforts. Section 26.55 Counting DBE Participation We will count DBE participation toward overall and contract goals as provided in 49 CFR 26.55. We will not count the participation of a DBE subcontract toward a contractor's final compliance with its DBE obligations on a contract until the amount being counted has actually been paid to the DBE. SUBPART D - CERTIFICATION STANDARDS Section 26.61 — 26.73 Certification Process OMWBE certification procedures, including the application form, documentation requirements, recertifications, appeal procedures, notice of change requirements, and personal net worth are found in the Washington State DOT (WSDOT) DBE Program Participation Plan, Chapter XXVII "DBE Eligibility Certification Procedures". (Attachment 10) For information about the certification process or to apply for certification, firms should contact: Washington State Office of Minority and Women's Business Enterprises (360) 704-1187 SUBPART E - CERTIFICATION PROCEDURES Section 26.81 Unified Certification Programs The City of Renton is a member of a Unified Certification Program (UCP) administered by Washington State Office of Minority and Women's Business Enterprises. The UCP will meet all of the requirements of this section. The following is a description of the UCP: The City of Renton, is bound by the Revised Code of Washington (RCW) 39.19.120, effective 1998 (see Attachment 9) to use the Office of Minority and Women's Business Enterprises (OMWBE) as the sole certification authority for all DBE's in the state. Therefore, OMWBE is the Unified Certification Program used in Washington State. OMWBE uses the certification standards of Subpart D of Part 26 and the certification procedures of Subpart E of Part 26 to determine the eligibility of firms to participate as DBE's in DOT -assisted contracts. To be certified as a DBE, a firm must meet all certification and eligibility standards. OMWBE makes certification decisions based on the facts as a whole. A copy of the signed UCP agreement is contained in Appendix 12. Page 9 of 11 49 CFR Part 26 04/02/03 Section 26.83 Procedures for Certification Decisions Re -certifications 26.83(a) & (c OMWBE will review the eligibility of DBEs that they certified under former part 23, to make sure that they will meet the standards of Subpart E of Part 26. OMWBE will complete this review no later than three years from the most recent certification date of each firm. For firms that OMWBE has certified or reviewed and found eligible under part 26, OMWBE will again review their eligibility every three years. These determinations will be made on a case -by - case basis. "No Chanoe" Affidavits and Notices of Chanae (26.83(i)) We require all DBEs to inform us, in a written affidavit, of any change in its circumstances affecting its ability to meet size, disadvantaged status, ownership or control criteria of 49 CFR Part 26 or of any material changes in the information provided with the application for certification. We also require all owners of all DBEs we have certified to submit, on the anniversary date of their certification, a "no change" affidavit meeting the requirements of 26.830). The test of this affidavit is the following: I swear (or affirm) that there have been no changes in the circumstances of [name of DBE firm] affecting its ability to meet the size, disadvantaged status, ownership, or control requirements of 49 CFR Part 26. There have been no material changes in the information provided with [name of DBE]'s application for certification, except for any changes about which you have provided written notice to the [Recipient] under 26.830). [Name of firm] meets Small Business Administration (SBA) criteria for being a small business concern and its average annual gross receipts (as defined by SBA rules) over the firm's previous three fiscal years do not exceed $17.42 million. We require DBEs to submit with this affidavit documentation of the firm's size and gross receipts. We will notify all currently certified DBE firms of these obligations. This notification will inform DBEs that to submit the "no change" affidavit, their owners must swear or affirm that they meet all regulatory requirements of part 26, including personal net worth. Likewise, if a firm's owner knows or should know that he or she, or the firm, fails to meet a part 26 eligibility requirement (e.g. personal net worth), the obligation to submit a notice of change applies. Personal Net Worth. (26.67(b)) We require all disadvantaged owners of applicant firms and of currently -certified DBE's whose eligibility under Part 26 we review, to submit a statement of personal net worth. Attachment 11 sets forth the Small Business Administration's 2-page net worth form. Section 26.85 Denials of Initial Requests for Certification The Washington State Office of Minority and Women's Business Enterprises will handle all denials of initial requests for certifications. Section 26.87 Removal of a DBE's Eligibility The Washington State Office of Minority and Women's Business Enterprises will handle all removals of a DBE's eligibility. Page 10 of 11 49 CFR Part 26 04/02/03 Section 26.89 Certification Appeals Any firm or complainant may appeal our decision in a certification matter to DOT. Such appeals may be sent to: Department of Transportation Office of Civil Rights Certification Appeals Branch 400 7`h Street, SW Room 5414 Washington, D.C. 20590 OMWBE will promptly implement any DOT certification appeal decisions affecting the eligibility of DBEs for our DOT -assisted contracting (e.g., certify a firm if DOT has determined that our denial of its application was erroneous). OMWBE has a system for administrative appeals of certification decisions as described in Attachment B of the Washington State DOT (WSDOT) DBE Program Participation Plan, Chapter XXVII "DBE Eligibility Certification Procedures", Attachment 10. SUBPART F - COMPLIANCE AND ENFORCEMENT Section 26.109 Information, Confidentiality, Cooperation We will safeguard from disclose to third parties information that may reasonably be regarded as confidential business information, consistent with Federal, state, and local law Notwithstanding any contrary provisions of state or local law, we will not release personal financial information submitted in response to the personal net worth requirement to a third party (other than DOT) without the written consent of the submitter. Monitoring Payments to DBEs We will require prime contractors to maintain records and documents of payments to DBEs for three years following the performance of the contract. These records will be made available for inspection upon request by any authorized representative of the City of Renton or DOT. This reporting requirement also extends to any certified DBE subcontractor. We will perform interim audits of contract payments to DBEs. The audit will review payments to DBE subcontractors to ensure that the actual amount paid to DBE subcontractors equals or exceeds the dollar amounts states in the schedule of DBE participation. ATTACHMENTS Attachment 1 Regulation: 49 CFR Part 26 Attachment 2 City of Renton Organizational Chart Attachment 3 Monitoring and Enforcement Mechanisms Attachment 4 Form 1 & 2 for Demonstration of Good Faith Efforts Attachment 5 Washington State OMWBE NAICS Codes Attachment 6 DBE Firms from OMWBE Directory and Non -DBE Firms from Qwest Yellow Pages Online Attachment 7 Overall Goal Calculations, Breakout of Estimated Race -Neutral & Race - Conscious Participation, Public Participation, Contract Goal & Cost Estimate Attachment 8 Bidder's List Attachment 9 RCW 39.19.120 Attachment 10 WSDOT DBE Program Participation Plan Chapter XXVII "DBE Eligibility Certification" & OMWBE Appeals of Certification Attachment 11 Small Business Administration 2-Page New Worth Form Page 11 of 11 Jesse Tanner. N MEMORANDUM CITY OF RIENTON Office of the City Attorney Lawrence J. Warren To: Susan Campbell -Rehr, Public Works From: Lawrence J. Warren, City Attorney Date: April 9, 2003 Subject: Dissemination of the Policy Statement for the Disadvantage Business Enterprise Program The DBE policy statement is required by Federal law if the City is to access DOT monies for the airport. There is little latitude in what can be said. Therefore, I have no substantive comments. C?awrence J. arren LJW:tmj cc: Jay Covington Gregg A. Zimmerman, PE Post Office Box 626 - Renton, Washington 98057 - (425) 255-8678 / FAX (425) 255-5474 ® This paper contains 50 % recycled material, 30 % post consumer R]EITTTON AHEAD OF THE CURVE CITY OF RIENTON i Mayor Jesse Tanner April 25, 2003 The Honorable Gary Locke Governor, State of Washington PO Box 40002 Olympia, WA 98504-0002 Governor Locke: As Mayor of the City of Renton, I am writing in enthusiastic support of Substitute House Bill 1734, regarding adoption of updated building codes for our state, and I respectfully ask that you quickly sign this important bill into law. As you know, 1734 had overwhelming support in the House (82-12 vote) and in the Senate (41-8 vote), and this week, the House concurred with Senate amendments to the bill by an 87-11 vote. Washington's current building codes are badly outdated. This endangers the safety of our buildings and of our communities. Unless updated codes are put in place, survey rating agencies are warning cities like ours that our safety ratings will be lowered, which could have the effect of increasing homeowner insurance premiums not only in Renton but in other jurisdictions as well. Substitute House Bill 1734 would adopt the latest codes, the International Codes, thereby bringing Washington current with the most current public safety codes in the nation. Adoption will bring Washington into the large and growing group of states and communities nationwide who have adopted the International Codes. That's why Renton was part of a broad, public/private "I -Codes Now" coalition that successfully worked toward legislative enactment of 1734. Again, we in Renton urge your positive action in signing Substitute House Bill 1734. Sincerely, Jesse Tanner Mayor cc: Renton City Council Jay Covington Alex Pietsch Gregg Zimmerman Lee Wheeler Greater Renton Chamber of Commerce AWC SCA Doug Levy 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (425) 4306523 MThis paper contains 50 % recycled material, 30 % post consumer �o..e AHEAD OF THE CURVE APPROVE® By WY COUNCIL Date COMMUNITY SERVICES COMAUTTEE REPORT April 28, 2003 Vision House Children's Village — Fee Waiver Request (Referred March 24, 2003) The Community Services Committee discussed the Vision'House request for a waiver of fees associated with the processing of an Administrative Level 1 Site Plan review, Environmental (SEPA) review, building permit fees and nut;gation fees for a day care, offices, eleven residential units and associated improvements ;In lieu of the fees, the proponent would create a scholarship fund of approxunately $1 ,000 per year for Ifike years ($30,000 total) for low income Renton families in need o�-child care assistance 3y There are no current city policies: for fee waivers or fee4ediictions .for non-profit agencies. Each request is reviewed on a cases by case basis._ The Committee recommends that this xquest by Wisio%` House fora "Tee waiver be denied and other sources of assistance be pursued e� x n T' els air , � .: � E ��� �" {i ` g.51! _Kffig Parker, Vice Chair andy Corman, Member C: Karen Bergsvik Susan Fiala VisionHouse2003spA Rev 01/02 bb 'R CITE OF RENTON City Clerk Jesse Tranner,Mayor t Bonnie I. Walton April 29, 2003 Susan M. Camerer, Executive Director Vision House . P.O. Box 2951 Renton, WA 9805&0951 Re: Request for Building Permit Fee Waiver - The Children's Village Dear Ms. Camerer: At the regular Council meeting on April: 28,-2003;;the City Council adopted the recommendation of the Commu�y Services Committee -regarding your request for a building permit fee waiver m ex4change for_scholarsh;ps for law -income Renton families .in need of.child.care assistatice..��The:.Committee recommended that the request for fee waiver be denied and other sources' of assistance be pursued. A copy of.the Committee report is attached for your information, If I can provide further nforinA�ioh, pTea�e feel f&d to contact:m& Sincerely, Bonnie I. Walton City Clerk cc: Mayor Jesse Tanner Council President Kathy Keolker-Wheeler Karen Bergsvik, Human Services Manager Susan Fiala, Development Services Division Senior Planner 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6510 / FAX (425) 430-6516 0 This paper contains W1. recycled material, 30% post consumer RENTON AHEAD OF THE CURVE From: Council Via Clerk To: jan hickling Date: Thu, Apr 24, 2003 2:41 PM Subject: Re: Vision House Dear Ms. Hickling: On behalf of City Council, I would like to thank you.for your email regarding Vision House. Copy has been forwarded to each Councilmember for review. The subject of Vision House Request for Building Permit Fee Waiver has been scheduled for discussion by Council at the Committee of the Whole meeting to be held April 28, 2003, at 6:30 p.m. in Council Chambers, 7th floor of City Hall. Public testimony is not taken at the Committee of the Whole meetings, but is at the Council meetings which follow. Both meetings are open to the public. If I can be of further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> jan hickling <jzhickling@yahoo.com> 04/24/03 12:29PM >>> I encourage you to waive the developement fee's for Vision House's new project, Children's Village. In the long run the fee's will come back to the community in productive, working, tax paying citizens that don't need to rely on public services to live. The Federal Govn't has encouraged the private sector to take over community services and our city waiving the fee's would support this idea. Thanks for your time- Jan Hickling527 Renton Ave. S.Renton, Wa. 98055 Do you Yahoo!? The New Yahoo! Search - Faster. Easier. Bingo. CITY OF RENTON, WASMNGTON RESOLUTION NO. 3 � 3 a A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (HONEY CREST; FILE NO. LUA-03-011FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has heretofore been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after due investigation the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of said final plat, and such approval being deemed proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds and all other relevant facts, including sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of such subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION II. The final plat heretofore submitted and approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth (The groperty, consisting of approximately 3.12 acres, is located in the vicinity of NE 9 Pl. and Vashon Pl. NE) be and the same is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated April 7, 2003. PASSED BY THE CITY COUNCIL this day of , 2003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003. Approved as to form: Lawrence J. Warren, City Attorney RES.974:4/14/03 Jesse Tanner, Mayor 2 "EXHIBIT A" THAT PORTION OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., COUNTY OF KING, STATE OF WASHINGTON. COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M.; THENCE NORTH 00025'03" WEST ALONG THE WEST LINE OF SAID NORTHWEST QUARTER AND THE CENTERLINE OF UNION AVENUE N.E. A DISTANCE OF 656.02 FEET TO A POINT OF INTERSECTION WITH THE SOUTH LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 10 AND SAID WEST LINE; THENCE SOUTH 88024'48" EAST ALONG SAID SOUTH LINE A DISTANCE OF 238.19 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 88024'48" EAST ALONG SAID SOUTH LINE A DISTANCE OF 416.39 FEET TO THE SOUTHWEST CORNER OF THE PLAT OF MISSION HILLS RECORDED IN VOLUME 167, PAGE 39 RECORDS OF KING COUNTY, WASHINGTON; THENCE NORTH 00016'31" WEST ALONG THE WEST LINE OF SAID PLAT OF MISSION HILLS A DISTANCE OF 328.43 FEET TO A POINT ON THE NORTH LINE OF THE SOUTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SAID SECTION 10; THENCE NORTH 88027'11" WEST ALONG SAID NORTH LINE A DISTANCE OF 409.85 FEET; THENCE SOUTH 00025'03" EAST 131.13 FEET; THENCE NORTH 88026'13" WEST 6.91 FEET; THENCE SOUTH 00017'32" EAST 197.02 FEET TO THE TRUE POINT OF BEGINNING. SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. ffoZVOI'CRES'T YICINITY��P �E v NE 12TH ST v NE 12TH ST 7d a a NE 11TH ST z m z w z KAVNE 10H PL T NE 10TH ST. cn ANACORTES NE 10TH T CT NE NE 9TH CRT. NE_PZL PL� NOT TO SCALE [KIWANIS PARK SITE NE 8TH ST Tri-County Land Surveying Company .'4610 200th St. S.W. Suite A Lynnwood, Wo. 98036 (425)776-2926 Fax:776-2850 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3/ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DECLARING AN EMERGENCY WITH RELATION TO THE CONSTRUCTION OF FIRE STATION NO. 12, LOCATED AT 1209 KIRKLAND AVENUE, AND CREATING AN EXEMPTION TO THE COMPETITIVE BIDDING REQUIREMENTS. aF-aoo3 WHEREAS, the City of Renton has need for a new Fire Station No. 12, and let competitive bids for that fire station; and WHEREAS, construction of that fire station is approximately one-third done, but generally exposed to the elements; and WHEREAS, there have been irregularities discovered concerning the required bid bond, payment bond, and performance bond; and WHEREAS, absence of appropriate bonds invalidates the construction contract; and WHEREAS, there have been a number of subcontractors working on the site that are now excluded from the site, with the likely result of material loss to those subcontractors; and WHEREAS, the partially built structure of the fire station is not protected from the elements, and will likely result in material loss or damage to the structure; and WHEREAS, the process of re -bidding the job would result in significant increases in the cost of this construction, which would likely result in material loss of property to the City, that is loss of funds; and WHEREAS, the delay caused by re -bidding the project would result in a real, immediate threat to the proper performance of essential functions, by denying the City the use of the fire 1 RESOLUTION NO. station structure and the improved performance of the essential functions of firefighting and provision of emergency medical assistance; and WHEREAS, despite having the site secured, not proceeding to complete construction as soon as possible will likely result in vandalism or theft of materials from the site; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The City Council does hereby declare an emergency relating to the construction project for Fire Station No. 12, located at 1209 Kirkland Avenue. PASSED BY THE CITY COUNCIL this day of , 2003. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.977:4/25/03:ma. Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 2 / s/ ' J/ 0v o7aa3 CITY OF RENTON, WASHINGTON ORDINANCE NO. 6 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2003 BUDGET. m 44 ivui A 31 066 j Boo THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of funding outstanding issues previously addressed during the 2003 budget process. 2003 Fund Fund Name Expenditures Increase 000 GENERAL FUND Fourth of July $ 25,000 Transfer to Fund 317 for Strander Blvd. 575,000 Subtotal 600,000 103 STREET FUND 140,000 220 LID FUND Transfer to Fund 317 for Strander Blvd. 425,000 301 PARKING GARAGE 51,375 316 MUNICIPAL FACILITIES CIP Explore Life 200,000 Pavilion Building Air Conditioning 292,000 Subtotal 492,000 317 TRANSPORTATION CIP FUND Strander Blvd. 1,000,000 402 AIRPORT 357,625 TOTAL $3,066,000 Available fund balances in each Fund shall be used to meet the needs of these appropriations. 1 ORDINANCE NO. SECTION II. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of 12003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1032:4/16/03:ma Jesse Tanner, Mayor 4 V�0,0_'rokl , V. CITY OF RENTON, WASHINGTON ORDINANCE NO. 5008 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS 4-1-170.A OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT, AND 4-4-040.G OF CHAPTER 4, CITY-WIDE PROPERTY DEVELOPMENT STANDARDS, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY REVISING THE SPECIAL ADMINISTRATIVE FENCE PERMIT REQUIREMENTS AND ASSOCIATED FEE SCHEDULE. T/_ I /- aao3 �ap_aoo3 THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 4-1-170.A, Land Use Review Fees: Application Type, of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended by adding a new fee, as follows: Fence Permit (special) I $100 1 SECTION II. Chapter 4-4-040.G of Chapter 4, City -Wide Property Development Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: G. SPECIAL ADMINISTRATIVE FENCE PERMITS: Fences Eligible for Administrative Review Process: Persons wishing to have one of the following types of fences may submit a letter of justification, site plan and typical elevation together with the permit fee to the Planning/Building/Public Works Department: ORDINANCE NO. a. Fences exceeding forty-eight inches (48") within front yard or side and/or rear yards along a street setbacks but not within a clear vision area. b. Electric fences. 2. Evaluation Criteria: The Development Services Division may approve the issuance of special fence permits provided that the following objectives can be met: The proposed fence improves the privacy and security of the adjoining yard space; The proposed fence does not detract from the quality of the residential environment by being out of scale or creating vast blank walls along public roadways; The proposed fence compliments the environment they serves in an aesthetically pleasing manner; and • The proposed fence does not present a hazard to vehicular or pedestrian traffic. a. Acceptable Measures to Meet Criteria: Fences located within the front or side and/or rear yard along a street setback may be a maximum of seventy-two inches (72") in height, provided the evaluation criteria are met. Acceptable measures to achieve these criteria include, but are not limited to the following: Permanent landscaping along the front of the fence; neighborhood; • Quality fence material, such as cedar fencing; Modulation of the fence; Similar design and material as other fences in the surrounding Increased setbacks from the adjacent sidewalk; Ornamental materials or construction treatment, such as wrought iron; 2 ORDINANCE NO. If • Orientation of the finished face of the fence toward the street; and, • Other comparable construction or design methods. b. Clear Vision Area: The fence proposed for special permits must have no portion in the clear vision area over forty-two inches (42") in height. The location and height of the fence must not obstruct views of oncoming traffic, or views from driveways. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2003. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1033:4/16/03:ma Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 3 7i� yj /R :. CITY OF RENTON, WASHINGTON ORDINANCE NO. ,SOD 4.N ORDINANCE OF THE CITY OF RENTON, WASHINGTON, &.MENDING SECTION 9-10-11.G OF CHAPTER 10, STREET EXCAVATIONS, OF TITLE IX (PUBLIC WAYS AND PROPERTY) OF 3RDINANCE NO. 4260 ENTITLED "CODE OF GENERAL 3RDINANCES OF THE CITY OF RENTON, WASHINGTON" BY REQUIRING REMOVAL OF UTILITY LOCATE MARKINGS. aiaoo3 " el- "?P aoa3 THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Sections 9-10-11.G.1 and 2 of Chapter 10, Street Excavations, of Title IX (Public Ways and Property) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby amended to read as follows: 1. Materials and Workmanship: All materials and workmanship shall be in accordance with the City of Renton Standard and Supplemental Specifications except where otherwise noted in these Standards. Materials and workmanship are required to be in conformance with standards for the Standard Specifications for Road, Bridge, and Municipal Construction prepared by the Washington State Chapter of the American Public Works Association (APWA) and the Washington State Department of Transportation (WSDOT) and shall comply with the current edition, as modified by the City of Renton Supplemental Specifications. 2. Standard Details: Trench backfill and resurfacing shall be as shown in the City of Renton Standard Details, unless modified by the right-of-way use permit. Surfacing depths shown in the Standard Details are minimums and may be increased by the Engineer to meet traffic loadings or site conditions. 1 J ORDINANCE NO. SECTION II. A new subsection, 9-10-11.G.3, of Chapter 10, Street Excavations, of Title IX (Public Ways and Property) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby added, to read as follows: 3. Removal of Utility Locate Markings from Sidewalks Required: The permittee will be required to remove utility locate marks on sidewalks within the Downtown Core Area as depicted in RMC 4-2-080.C. The permittee shall remove the utility locate marks on sidewalks within 14 days of job completion. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1034:4/14/03:ma day of Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 2003. 2