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Council 06/02/2003
k" AGENDA RENTON CITY COUNCIL REGULAR MEETING June 2, 2003 Monday, 7:30 p.m., 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL CALL 3. PROCLAMATIONS: a. Seattle's Union Gospel Mission Day — June 5, 2003 b. Renton Ahead of the Curve Day — June 7, 2003 4. SPECIAL PRESENTATION: IKEA Performing Arts Center 5. PUBLIC HEARING: Proposed annexation and prezone of 2.7 acres located east of Anacortes Ave. NE and north of NE loth St. (Vuong Annexation) 6. ADMINISTRATIVE REPORT 7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 8. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of May 19, 2003. Council concur. b. Mayor Tanner reappoints Eric Cameron, 55 Williams Ave. S., #308, Renton, 98055, to the Planning Commission for a three-year term expiring June 30, 2006. Council concur. c. Administrative, Judicial and Legal Services Department recommends adoption of a resolution supporting the Suburban Cities Association, City of Bellevue, and City of Seattle's recommendations to the King County Budget Advisory Task Force. Council concur. (See 11. for resolution.) d. Administrative, Judicial and Legal Services Department requests waiver of permit fees for 2003 Renton River Days activities endorsed by Renton River Days Board of Directors. Staff additionally seeks authorization to install River Days banners on City light poles from June 23 through August 8. Council concur. e. Community Services Department recommends approval of an agreement with Ivar's Inc. to manage and operate the food and beverage concession facilities at Gene Coulon Memorial Beach Park. Financial implications to the City will include $110,000 annual rent, $20,000 for special events, and 12% of net sales above $1.1 million. Council concur. f. Court Case filed by John R. Muenster, Muenster & Koenig, 1111 3rd Ave., Suite 2220, Seattle, 98104, on behalf of Jessy Frederickson, who seeks compensatory and punitive damages allegedly due to the use of unreasonable force by Renton police officers when he was seized, wounded, and arrested on May 21, 2000. Refer to City Attorney and Insurance Services. (CONTINUED ON REVERSE SIDE) . r g. Development Services Division recommends acceptance of a deed of dedication for additional right-of-way from the Boeing Longacres Office Park property to complete the extension of SW 27th St. (aka Strander Blvd.) as a requirement of the Strander Agreement (CAG-02-211) between Boeing and the City. Council concur. h. Technical Services Division recommends approval of a request and acceptance of $3,850 from Mike Eisenman for an access easement across the northeast corner of a Maplewood Golf Course parcel for ingress to and egress from his property. Council concur. i. Transportation Systems Division requests authorization to reallocate funds in the amount of $121,000 from the Rainier Ave./SR-167 to S. 2nd St. Corridor Study to the Logan Ave. Bridge Seismic Retrofit Project. Refer to Transportation (Aviation) Committee. j. Transportation Systems Division recommends approval of a contract with Osborn Pacific Group, Inc. in the amount of $109,657 to conduct environmental monitoring services for the Oakesdale Ave. Phase H wetland. Refer to Transportation (Aviation) Committee. k. Transportation Systems Division requests authorization to accept the proposal submitted by Siemens Energy & Automation, Inc. for a new Advanced Traffic Management System in the amount of $280,000 (plus tax). Refer to Transportation (Aviation) Committee. 1. Utility Systems Division recommends approval of City Code amendments that clarify remission of utility rates, increase water meter shutoff and turn on charges, and add an after-hours charge to turn on meters. Refer to Utilities Committee. in. Water Utility Division recommends approval of Amendment #2 to CAG-00-098, interlocal agreement establishing the Washington City and County Pipeline Safety Consortium, to extend the agreement through 12/31/2004. Council concur. 9. CORRESPONDENCE E-mail from James M. Clayton III, 17252 —128th Ave. SE, Renton, 98058, expressing his support for an off -leash dog park in Renton. Refer to Committee of the Whole. 10. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the chairman if further review is necessary. a. Community Services Committee: Downtown Parking Garage Parking Rates* b. Finance Committee: Vouchers 11. ORDINANCES AND RESOLUTIONS Resolution: Supporting recommendations to the King County Budget Advisory Task Force (see 8.c.) Ordinances for first reading: a. Vuong Annexation (see 5.) b. Downtown Parking Garage parking rates (see 10.a.) 12. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 13. AUDIENCE COMMENT 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room, 7th Floor 6:00 p.m. Emerging Issues; Emergency Response Transport Practices; Boeing Environmental Impact Statement Update s RENTON CITY COUNCL. Regular Meeting June 2, 2003 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI COUNCILMEMBERS NELSON; RANDY CORMAN; DON PERSSON; KING PARKER; TERRI BRIERE. CITY STAFF IN JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer; ATTENDANCE LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; ALEX PIETSCH, Economic Development Administrator; DON ERICKSON, Senior Planner; DENNIS CULP, Community Services Administrator; DEREK TODD, Assistant to the CAO; COMMANDER CURTIS SMALLING, Police Department. PROCLAMATIONS A proclamation by Mayor Tanner was read declaring the day of June 5, 2003, Seattle's Union Gospel to be "Seattle's Union Gospel Mission Day" in the City of Renton, encouraging Mission Day — June 5, 2003 all citizens to join in this special observance as Seattle's Union Gospel Mission's personalized, holistic approach helps individuals make long-term changes that lead to rewarding and productive lives. MOVED BY KEOLKER- WHEELER, SECONDED BY NELSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. Renton Ahead of the Curve A proclamation by Mayor Tanner was read declaring the day of June 7, 2003, Day — June 7, 2003 to be "Renton Ahead of the Curve Day" in the City of Renton, and inviting the entire community to a grand jubilee taking place in the Piazza on that day. In 1998, the City of Renton partnered with the Renton School District, Renton Technical College, Valley Medical Center, the Greater Renton Chamber of Commerce, and the Renton lodging industry to form the Community Marketing Campaign. The partnership created the slogan "Ahead of the Curve" as part of a nationally recognized community marketing effort that has improved the image of Renton throughout the region. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL PRESENTATION Char Baker, chairman of the Renton Community IKEA Performing Arts Center School District: Performing fundraising committee, presented the final report on the IKEA Performing Arts Arts Center (Renton High Center located at Renton High School. She explained that the idea to construct School) a state-of-the-art performing arts center was formulated when it was discovered that Renton High School was going to be remodeled. It was determined that the performing arts center would cost $1.5 million to construct, and in 1999, the City of Renton pledged $400,000 towards this effort providing that the committee could match the amount. Ms. Baker reported that once the Renton School District agreed to include the performing arts center in the remodel of Renton High School, the fundraising campaign began in earnest resulting in contributions from businesses, including a $500,000 donation from IKEA in exchange for naming rights. She stated that 19 months later, the goal of raising $1.5 million was reached. June 2, 2003 Renton City Council Minutes Page 190, R Ms. Baker announced that the grand opening of the IKEA Performing Arts Center on June 6 is a private event to honor the contributors, and the community is invited to tour the facility on June 7. In conclusion, Ms. Baker expressed her appreciation to all those who made this project a reality. Council President Keolker-Wheeler thanked Ms. Baker, saying that she was instrumental in pushing the project forward, and without her, it never would have happened. PUBLIC HEARING This being the date set and proper notices having been posted and published in Annexation: Vuong, Anacortes accordance with local and State laws, Mayor Tanner opened the public hearing Ave NE & NE loth St to consider the ordinance and R-8 (Residential Single Family; eight dwelling units per acre) zoning for the City -sponsored Vuong Annexation; an approximately 2.7 acre site located east of Anacortes Ave. NE and north of NE loth St. Senior Planner Don Erickson stated that this is the second public hearing for prezoning of the subject site, and noted that the City -sponsored annexation will facilitate the construction of a new storm water detention pond to help alleviate flooding in the area. He confirmed that the special annexation election held on April 22 resulted in unanimous approval for the annexation, for the R-8 prezoning, and for the assumption of the voter's fair share of the City's indebtedness. Mr. Erickson reported that the proposed R-8 zoning for the site, which contains one single-family dwelling; would replace the existing King County R-6 zoning. In regards to public services, he stated that the site is within Water District #90, is within Renton's sewer service area, is serviced by Fire District #25, and exhibits a shortfall of parks. He noted that the fiscal impact to the City is minimal, with an estimated $392 deficit upon annexation and a $107 deficit upon full build out. Mr. Erickson indicated that the proposed annexation is within the best interest and general welfare of the City, and it complies with City policies for annexation and with the review criteria of the King County Boundary Review Board. In conclusion, Mr. Erickson recommended that Council authorize first reading of the Vuong Annexation ordinance, which provides for: annexation of the 2.7- acre site, assessment and taxation of the area at the same rate on the same basis as property within the City to pay for all or any portion of the outstanding indebtedness of the City, and R-8 zoning of the area. Public comment was invited. There being none, it was MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL APPROVE THE RECOMMENDATIONS AS PRESENTED FOR THE VUONG ANNEXATION. CARRIED. (See page 195 for ordinance.) ADMINISTRATIVE Derek Todd, Assistant to the CAO, reviewed a written administrative report REPORT summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2003 and beyond. Items noted included: June 2, 2003 Renton City Council Minutes Page 191 • The Association of Washington Cities has awarded first place to the Renton Community IKEA Performing Arts Center project for a 2003 Municipal Achievement Award in the Creating Community Partnerships for over 40,000 populations category. • An official grand opening celebration will take place on June 5 for the new downtown parking garage, City Center Parking. • The Renton Farmers Market opens at the Piazza on June 10, and will be held every Tuesday from 3:00 to 7:00 p.m. through September 9. AUDIENCE COMMENT Sandel DeMastus, 1137 Harrington Ave. NE, Renton, 98056, expressed her Citizen Comment: DeMastus — concern regarding the running of stop signs on NE 12th St., and described an NE 12th St Stop Sign Running incident that occurred earlier in the day at the intersection of NE 12th St. and Edmonds Ave. NE. Stressing that someone is going to be seriously injured or killed, Ms. DeMastus asked that the City look into the matter. Mayor Tanner stated that traffic emphasis will be conducted in that area. Citizen Comment: Lebel — 1st Lieutenant Stephen Lebel, Renton Composite Squadron Administrative Renton Composite Squadron Officer, PO Box 2333, Renton, 98056, thanked Council for its past support of the Renton Composite Squadron, and pledged the squadron's service at Renton Rivers Day this year. He provided an update of the members of the color guard, whose performance at the national color guard competition last year resulted in second place in two of the four events. Additionally, Lieutenant Lebel detailed the squadron's upcoming plans, which includes participating in the Arlington Air Show. Reporting that the squadron lacks a permanent meeting place, Lieutenant Lebel requested a meeting with Council to discuss the needs of the squadron, and he also offered its services to the City. MOVED BY KEOLKER-WHEELER, SECONDED BY PARKER, COUNCIL REFER THE NEEDS OF THE RENTON COMPOSITE SQUADRON TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilmembers, items 8.c and 8.h were removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of May 19, 2003. Council concur. May 19, 2003 Appointment: Planning Mayor Tanner reappointed Eric Cameron, 55 Williams Ave. S., #308, Renton, Commission 98055, to the Planning Commission for a three-year term expiring June 30, 2006. Council concur. Community Event: Renton Administrative, Judicial and Legal Services Department requested waiver of River Days Fee Waivers & permit fees for 2003 Renton River Days activities endorsed by Renton River Banner Installation Days Board of Directors. Staff additionally sought authorization to install River Days banners on City light poles from June 23 through August 8. Council concur. Community Services: Gene Community Services Department recommended approval of an agreement with Coulon Park Concession Ivar's Inc. to manage and operate the food and beverage concession facilities at Services; Ivar's Inc Gene Coulon Memorial Beach Park. Financial implications to the City will include $110,000 annual rent, $20,000 for special events, and 12% of net sales above $1.1 million. Council concur. June 2, 2003 Renton City Council Minutes Page 19Z Court Case: Jessy Court Case (Summons and Complaint for Damages) filed by John R. Muenster, Frederickson, CRT-03-003 Muenster & Koenig, 1111 3rd Ave., Suite 2220, Seattle, 98104, on behalf of Jessy Frederickson, who seeks compensatory and punitive damages allegedly due to the use of unreasonable force by Renton police officers when he was seized, wounded, and arrested on May 21, 2000. Refer to City Attorney and Insurance Services. Development Services: Boeing Development Services Division recommended acceptance of a deed of Longacres Office Park, ROW dedication for additional right-of-way from the Boeing Longacres Office Park Dedication for SW 27th St property to complete the extension of SW 27th St. (aka Strander Blvd.) as a requirement of the Strander Agreement (CAG-02-211) between Boeing and the City. Council concur. Transportation: Logan Ave Transportation Systems Division requested authorization to reallocate funds in Bridge Seismic Retrofit the amount of $121,000 from the Rainier Ave./SR-167 to S. 2nd St. Corridor Project, Transfer of Funds Study to the Logan Ave. Bridge Seismic Retrofit Project. Refer to Transportation (Aviation) Committee. Transportation: Oakesdale Ave Transportation Systems Division recommended approval of a contract with SW Ph H Wetland Monitoring, Osborn Pacific Group, Inc. in the amount of $109,657 to conduct environmental Osborn Pacific Group monitoring services for the Oakesdale Ave. SW Phase H wetland. Refer to Transportation (Aviation) Committee. Transportation: Advanced Transportation Systems Division requested authorization to accept the proposal Traffic Management System, submitted by Siemens Energy & Automation, Inc. for a new Advanced Traffic Siemens Energy & Automation Management System in the amount of $280,000 (plus tax). Refer to Transportation (Aviation) Committee. Utility: City Code Amends re Utility Systems Division recommended approval of City Code amendments that Utility Rates Remission & clarify remission of utility rates, increase water meter shutoff and turn on Water Meter Service Charges charges, and add an after-hours charge to turn on meters. Refer to Utilities Committee. CAG: 00-098, WA City & Water Utility Division recommended approval of Amendment #2 to CAG-00 County Pipeline Safety 098, Washington City and County Pipeline Safety Consortium interlocal Consortium agreement, to extend it through 12/31/2004. Council concur. MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEMS 8.c. AND 8.h. FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Administrative, Judicial and Legal Services Department recommended adoption Item 8.c. of a resolution supporting the Suburban Cities Association, City of Bellevue, King County: Budget Advisory and City of Seattle's recommendations to the King County Budget Advisory Task Force, King County Task Force (KCBATF). Cities Recommendations Councilman Clawson stated that some recommendations discussed in the King County cities' position paper and supported by the City of Renton as noted in Mayor Tanner's letter of May 21, 2003, to KCBATF, concerns the flow of money from incorporated areas to unincorporated areas. He noted that King County is being urged to take steps to extinguish the urban subsidy (regional tax revenues that are supporting local unincorporated services) and re -direct the funds to regional services that benefit city residents as well as residents of unincorporated King County. Although he agrees that King County should be asked to use taxpayer's money more efficiently, Mr. Clawson questioned whether it is realistic to expect that the unincorporated areas will be self- June 2, 2003 Renton City Council Minutes Page 193 supporting, and whether the cities are asking for something that is unachievable. Mayor Tanner pointed out that this does not pertain to the unincorporated areas outside the urban growth line, and he anticipates that King County will always have to subsidize those areas. He commented that the issue of urban subsidies has been before the Council many times, and Council has continually supported this position. Chief Administrative Officer Jay Covington identified two key issues as follows: 1) the rural areas, or those areas outside the urban growth boundary, cannot pay for themselves and are therefore subsidized by some of the revenues that are received from cities and from King County generally; and 2) as the urban areas have built up, King County has made no effort to recognize that those areas at some point need to become incorporated. Instead, those areas have been developed into a city -like area and unfortunately, King County is not structured to provide services the way cities are. Therefore, these areas have been a drain on King County's budget. He pointed out that King County, by continuing to provide city -like services in these unincorporated urban areas, is using resources that should be re -directed into regional services such as public health and human services. Mr. Covington stated that over the years, the City has tried to help King County recognize that the unincorporated areas must be taken care of, but "not on the backs" of city residents. Renton residents pay a tax to King County and they ought to expect a level of service in return for that tax. Mayor Tanner agreed that Renton citizens pay a tax to King County for regional services and they are not receiving those regional services. Pointing out that King County has historically not encouraged annexations, Mr. Covington commented that residents in unincorporated areas such as West Hill need to recognize that it will take additional resources for infrastructure improvements and they are going to have to tax themselves in order to cover some of these costs. He stated that the King County cities' position paper discusses ways in which King County can address the infrastructure deficits without unreasonably burdening the cities. MOVED BY CLAWSON, SECONDED BY PER SSON, COUNCIL CONCUR IN CONSENT AGENDA ITEM 8.c. AND APPROVE ADOPTION OF THE RESOLUTION SUPPORTING THE RECOMMENDATIONS TO THE KING COUNTY BUDGET ADVISORY TASK FORCE. CARRIED. (.See page 194 for resolution.) Separate Consideration Technical Services Division recommended approval of a request and Item 8.h. acceptance of $3,850 from Mike Eisenman for an access easement across the Technical Services: northeast corner of a Maplewood Golf Course parcel for ingress to and egress Maplewood Golf Course from his property. Parcel Access Easement, MOVED BY KEOLKER-WHEELER; SECONDED BY BRIERE, COUNCIL Michael Eisenman REFER CONSENT AGENDA ITEM 8.h. TO THE UTILITIES COMMITTEE. CARRIED. CORRESPONDENCE Correspondence was read from James M. Clayton, III, 17252 128th Ave. SE, Citizen Comment: Clayton, Renton, 98058, expressing his support for an off -leash dog park in Renton. Off -Leash Dog Park MOVED BY CLAWSON, SECONDED BY KEOLKER-WHEELER, June 2, 2003 Renton City Council Minutes Page 194. COUNCIL REFER THIS CORRESPONDENCE TO COMMITTEE OF THE WHOLE. CARRIED. Council President Keolker-Wheeler requested that in her response letter, the City Clerk inform Mr. Clayton that he does not live within the Renton City limits. OLD BUSINESS Community Services Committee Chair Nelson presented a report regarding the Community Services downtown parking garage (City Center Parking) parking rates. The Committee Committee concurred in the recommendation of staff to approve the parking fee schedule Community Services: City as follows: Center Parking, Parking Rates 0 — 2 hours: Free 2 — 4 hours: $2.00 4 — 6 hours: $4.00 6 + hours: $6.00 Monthly parking: $45.00 per month The Committee also recommended that these rates take effect on June 8, 2003. The Committee further recommended, in order to have these fees in effect by the date of the garage's scheduled opening, that the ordinance regarding this matter be presented for first and second reading. MOVED BY NELSON, SECONDED BY PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Responding to Councilwoman Briere's inquiry regarding the hours of operation, Derek Todd, Assistant to the CAO, reported that the garage will be open from 6:00 a.m. to 11:00 p.m. on Sunday through Thursday, and from 6:00 a.m. to 1:00 a.m. on Friday and Saturday. Councilman Persson questioned whether the ordinance will preclude the waiver of parking fees for special occasions. City Attorney Larry Warren commented that various fees have been waived in the past for special occasions. Councilwoman Nelson supported going forward with the ordinance as written, and Mayor Tanner indicated that there are ways the City can waive fees for special occasions such as by resolution or through the consent agenda. Councilman Corman noted that people can obtain a pass that allows them to use the garage 24 hours a day. *MOTION CARRIED. (See page 195 for ordinance.) Finance Committee Finance Committee Chair Parker presented a report recommending approval of Finance: Vouchers Claim Vouchers 215501 - 215857 and two wire transfers totaling $2,256,354.21. MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. ORDINANCES AND The following resolution was presented for reading and adoption: RESOLUTIONS Resolution #3638 A resolution was read regarding the work of the King County Budget Advisory King County: Budget Advisory Task Force. MOVED BY KEOLKER-WHEELER, SECONDED BY Task Force, King County CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Cities Recommendations The following ordinance was presented for first reading and referred to the Council meeting of 6/09/2003 for second and final reading: June 2, 2003 Renton City Council Minutes Page 195 Annexation: Vuong, Anacortes An ordinance was read annexing contiguous unincorporated territory known as Ave NE & NE loth St the Vuong Annexation (2.7 acres located east of Anacortes Ave. NE and north of NE loth St.) by the election method, and setting the taxation rate, establishing zoning classification, and fixing the effective date of the annexation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 6/09/2003. CARRIED. The following ordinance was presented for first reading and advanced for second and final reading: Community Services: City An ordinance was read amending Chapter 5-1, Fee Schedule, of Title V Center Parking, Parking Rates (Business), and Chapter 10-10, Parking Regulations, of Title X (Traffic) of City Code by setting parking fees and parking restrictions for the City Center Parking garage and making violations thereof an infraction. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADVANCE THE ORDINANCE FOR SECOND AND FINAL READING. CARRIED. Ordinance #5011 Following second and f nal reading of the above -referenced ordinance, it was Community Services: City MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL ADOPT Center Parking, Parking Rates THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Council President Keolker-Wheeler announced that there will be a public Planning: Heavy Industrial hearing on June 9, 2003, regarding the extension of the moratorium on Zone Development development in the Heavy Industrial (H-1) Zone, which expires on June 13. Moratorium Council action concerning extending or not extending the moratorium may be taken after the public hearing. She explained that because of the short notice, those that are unable to testify in person on June 9, may mail, e-mail, or fax comments to the Council. Additionally, for those who are unable to attend the Council meeting on June 9 and want to testify in person, they can comment during the audience comment portion of the Council meeting on June 16. She noted that if late comment is taken on June 16, Council may decide to reconsider its actions, if any, that are taken on June 9. ADJOURNMENT MOVED BY PARKER, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 8:46 p.m. BONNIE 1. WALTON, City Clerk Recorder: Michele Neumann June 2, 2003 CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING June 2, 2003 COMMITTEEXHAIRMAN DATE/TIME AGENDA AD HOC COUNCIL COMMUNICATIONS (Briere) COMMITTEE OF THE WHOLE (Keolker-Wheeler) COMMUNITY SERVICES (Nelson) FINANCE (Parker) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Clawson) TUES., 6/03 3:00 p.m. MON., 6/09 MON., 6/09 7:00 p.m. TRANSPORTATION (AVIATION) THURS., 6/05 (Persson) 4:00 p.m. Electronic Mail and Correspondence Policies CANCELED Renton Transit Center Safety Advanced Traffic Management System Contract; Logan Ave. Bridge Seismic Retrofit Project Fund Transfer; Oakesdale Ave. Phase H Wetland Monitoring Services Contract UTILITIES THURS., 6/05 Utility Rates (City Code Amendments); (Corman) 3:00 p.m. Maplewood Golf Course Parcel Access Easement NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. F_ 0 Mayor Jesse Tanner MYSAM-A-Ull I • "AH W he -read; for the past 71 years, Seattle's Union Gospel Mission has been one of the most important social organizations in King County because of its ability to help those desperately needing food, shelter, and direction; and Wh-s 'e-a�S; Seattle's Union Gospel Mission partners with community residents, local churches, foundations, and corporations to change the lives of the homeless, working poor, lonely seniors, at -risk youth, and prisoner populations; and Whe4'eu,S; Seattle's Union Gospel Mission's personalized, holistic approach helps individuals make long-term changes that lead to rewarding and productive lives; and Wh,rec a, Seattle's Union Gospel Mission, without government funding or loans, successfully restored a historic building located at 318 Second Avenue Extension South in Seattle after it suffered over $3 million of damage after the Nisqually Earthquake; �J~, 771-e-''efOrei I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim June 5, 2003, to be vuo-w (:�ospelz MVAU.o-wDay in the City of Renton, and I encourage all citizens to join me in this special observance. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 2nd day of June, 2003. esse ry of Kenton, Washington 1055 South Grady Way -Renton, Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 N T ® N This paper contains 50 % recycled material, 30 % post consumer AHEAD OF THE CURVE M W he t'e,a,k, Valley Medical Center improves the overall health of the community, demonstrating innovation and sophisticated medical care through the recent establishment of the Valley Breast Center, the Center for Joint Replacement, the Sleep Center, and the regional WISH Center for bariatric surgery; and W he re a4,, the Greater Renton Chamber of Commerce has been serving as the voice of business for more than 75 years, providing leadership, networking, advocacy, and resources for its member; and W he.Yea ,, the Renton Visitor's Connection brings travel and tourism businesses together to market the Renton area as a great place to visit, play, and stay for both business and leisure travel; and WhRwea,k, the continued investments and partnerships generated by these community stakeholders have created an enthusiasm and energy in the City of Renton that serves as a model for communities across the nation; and Whe4v'ea�, these stakeholders have truly delivered on the promises each has made to its citizens, customers, and members; NOW, 771.es'efO-v'ei I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim June 7, 2003, to be 2evi,to-w A hea& of they C mwe/ 17ay in the City of Renton, and invite the entire community to a grand jubilee taking place in the Piazza beginning at noon, with entertainment by SuperDiamond and free cake and refreshments. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 2nd day of June, 2002. l Jesse TannerGMayor of the City of Renton, Washington WONG ANNEXATION PUBLIC HEARING SECOND PUBLIC HEARING ON R-8 PREZONING JUNE 2, 2003 7:30 PM Tonight's hearing is the second of two required public hearings for the prezoning of this site prior to its pending annexation, by ordinance, into the City of Renton. Council reviewed and considered the proposed prezoning of the subject site to the R-8 Zone (eight units per net acre), at an earlier public hearing on January 27th, 2003. Because the area is designated Residential Single Family in the Comprehensive Plan Land Use Map, R-8 zoning is proposed to supplant the existing King County R-6 Zone when the site is annexed into the City in the very near future. Subsequent to that public hearing an annexation election was held on April 22, 2003 and those voting unanimously supported annexation, the prezoning of the site to R-8, and the assumption of their fair share of the City's indebtedness. The site is the subject of a City sponsored annexation to facilitate the construction of a new storm water detention system that will mitigate flooding in the area. The subject area includes 1 single family home on the southeast portion of the parcel. The full parcel size is 2.25 acres and the westerly 1.125 acres would be developed for the detention pond. Expected buildout for the remainder of the site is seven single-family homes. The topography slopes gradually from the east to west. No hazard areas are shown on the City's Sensitive Areas maps. The Administration believes that this annexation is in the best interest of the citizens of the City of Renton and notes that the issue of the annexation, zoning and tax rate was submitted to the voters residing in the annexation site and unanimously supported. The Administration is therefore requesting that Council, upon receipt of all required materials from King County, adopt an ordinance annexing the Vuong site and abutting SE 116th Street (NE 10t1i Street) right-of-way into the City. It is also recommending that Council adopt R-8 zoning for the subject site at the same time the annexation takes effect. Council Hearing Handout 01-27-03.doc\ Background ■ Previously reviewed and approved by BRB ■ First prezone public hearing held on January 27, 2003 ■ Because of last year's State Supreme Court decision processed under "election method" ■ Election held April 22, 2003 with all three ballot issues, including R-8 zoning passing Vuong Annexation Annexation Briefing Second Hearing on Prezoning June 2nd, 2003 Background, continued ■ City awaiting final King Council approval of election results ■ No major new private development proposed at this time ■ Annexation is site less than 10 acres but serves public purpose and is in best interests of Renton citizens 1 Background, continued ■ Westerly 1.125 acres sold to City ■ Annexation would expedite detention pond development ■ Primary purpose is to relieve existing surface water flooding problems in area Public Services ■ Within W.D. 90 water service area ■ Within Renton Sewer Service Area ■ Renton can provide access to sewers ■ Shortfall of parks ■ Fire protection currently through F.D. 25 contract Existing Conditions ■ 2.7 acres ■ 1 existing single-family dwelling ■ Site is generally flat ■ Existing R-6 zoning (King County) ■ Designated Residential Single Family (RS) in Renton's Comprehensive Plan Proposed Zoning - 2nd Public Hearing ■ R-8 Zoning ♦ Consistent with Comp Plan Land Use Map and adjacent zoning ■ No service or policy issues identified ■ First reading of annexation -zoning ordinance proposed tonight ■ Second reading of annexation -zoning ordinance proposed on June 9th Conclusions i Best interests and general welfare of City are served by proposed Vuong Annexation ♦ Furthers City Business Goals • Generally consistent with City policies for annexation ♦ Consistent with BRB criteria • Revenue deficit at full development less than $120 per year ♦ No apparent significant cost or service issues ♦ Marginal service efficiencies 2 Recommendation Based upon certified Vuong Annexation election results authorize first reading of ordinance providing for: ♦ annexation of the 2.7-acre site ♦ assessment and taxation of area at same rate and basis as property elsewhere in the City ♦ zoning area R-8 (8 du/net acre) consistent with existing Residential Single Family (RS) Comp Plan designation CITY OF RENTON MEMORANDUM DATE: June 2, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: Jesse Tanner, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • The June edition of CitySource, the City's newsletter to citizens and businesses, will be featured in the June 41s issue of the Renton Reporter. This edition will include articles about the West Nile Virus, Ahead of the Curve Day Celebration, NE 3rd-4th Corridor Open House, fun summer events, a new library service, and the Summer Lunch Program. For an electronic version of CitySource, visit the Spotlight section of the City's website at www.ci.renton.wa.us. • We have just been informed that the Association of Washington Cities has awarded first place to the Renton Community IKEA Performing Arts Center project for a 2003 Municipal Achievement Award in the Creating Community Partnerships for the over 40,000 populations category. In this special award category, the entries focused on partnerships that enhanced city services and programs by combining resources among jurisdictions to address a program need or problem, working with new and old partners to stretch resources, and encouraging others in the community to help provide city services in an innovative way. The actual award will be presented to city officials at the June AWC Annual Conference in Spokane. An entry was also submitted for the Veterans Memorial Park project. COMMUNITY SERVICES DEPARTMENT • Nearly 300 people attended a town hall forum on Family Violence at Carco Theater on May 14t` to hear about the importance of taking domestic violence needs more seriously. For more information about this issue, the public is invited to attend the next Renton Domestic Violence Task Force meeting on June 12`h, at 10:30 a.m., in the 7 h floor Council Conference Room. You may contact either Mark Day at 425-430-7566 or Celia Forrest at 425-226- 1266, who serve as co-chairs of the Task Force. • The Renton City Concert Band will perform at Hazen High School on Thursday, June 50, at 7:30 p.m. This will be Director Harley Brumbaugh's last formal indoor concert because he is retiring at the end of this summer after seventeen years as the band's leader. A reception will be held in his honor after the concert. Tickets for the concert may be purchased at the Renton Community Center or by calling Carco Theatre at 425-430-6707. Admission is $5 for adults and $3 for students and seniors. The new parking garage, City Center Parking, continues to change the landscape of downtown Renton. An official grand opening celebration will take place on Thursday, June 5" , at 11:30 a.m. Featuring six full stories of parking and 2,400 square feet of retail space, the new garage will be available for both short- and long-term parking. Short-term parking will be allowed on the first three floors and will allow two-hour free parking for downtown shoppers and visitors. The upper four stories will be used for long-term, card -accessed, fee -based parking that will also be available for overnight parking. The entire project budget was $10 million; however, the parking garage is more than $1 million under budget, with the total project cost less than $9 million. Administrative Report June 2, 2003 Page 2 ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • New additions to the downtown core will be "starring" in the Ahead of the Curve Day celebration on Saturday, June 7`', from 12:00 noon to 4:00 p.m. at the Piazza, located on South 3rd Street between Burnett Avenue South and Logan Avenue South. The outstanding band, Super Diamond, will provide entertainment from 1:00 to 2:30 p.m., featuring a tribute to Neil Diamond. Along with free cake, coffee, and sparkling cider, participating stakeholders will be showcasing recent projects, programs, and investments. There will be free tours of the recently constructed IKEA Performing Arts Center and renovated Renton High School from 12:00 noon to 3:00 p.m. Free event parking will be available at the new City Center Parking Garage. • The Renton Farmers Market opens at the Piazza on Tuesday, June le, and runs through September 9`h. Every Tuesday from 3:00 to 7:00 p.m. more than 50 vendors and farmers will sell a bounty of fresh, locally grown farm products, including organic fruits and vegetables, cut flowers, eggs, baked goods, herbs, and more. PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • At their May 190' meeting the Seattle City Council approved granting Renton an easement over Seattle's water pipeline right-of-way for access to allow the construction of the Cedar River Spawning Channel Replacement Project. Documents are to be signed and sent to us for execution in the next few weeks. • The City street crew participated with Burlington Northern Railroad to install the new railroad crossing at Lake Washington Boulevard near Coulon Park. This portion of Lake Washington Boulevard has been reopened to traffic. POLICE DEPARTMENT • During the week of June 3-9, the Police Department will be conducting traffic emphasis in the following areas: Renton Police Department Traffic Enforcement Emphasis June 3-9 Date 6:00 a.m. to Noon Noon to 6:00 P.m. All Da Motorcycles Cars Motorcycles Cars Radar Trailer June 3 300 blk, Taylor Ave NW 2400 blk, Edmonds Maple Valley Hwy Maple Valley Hwy 500 Stevens Tuesday Seed Ave NE Seed Seed Seed Ave SW June 4 Rainier/Grady Way Maple Valley Hwy Maple Valley Hwy Maple Valley Hwy 500 Stevens Wednesday Red lights Seed Seed Seed Ave SW June 5 Training Maple Valley Hwy Training Rainier Ave N 300 blk, Taylor Thursday Seed Seed Ave NW June 6 900 blk, Aberdeen NE 2400 blk, Edmonds 1400 blk, Houser Maple Valley Hwy 300 blk, Taylor Seed Ave NE Seed Wa ...S eed Seed Ave NW 9 L Rainier/Grady Way Maple Valley Hwy 300 blk, Taylor Ave S 2° St 300 blk, Taylor da Red li hts Seed I NW Seed Seed Ave NW Submitting Data: Dept/Div/Board.. Staff Contact...... CITY OF RENTON COUNCIL AGENDA BILL AJLS/Mayor's Office Jesse Tanner, Mayor Subject: Reappointment to Planning Commission Eric Cameron Exhibits: Recommended Action: Council Concur Al #: X . 11 For Agenda of: June 2, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Mayor Tanner reappoints Eric Cameron to the Planning Commission for a three-year term, which expires June 30, 2006. Mr. Cameron's address is: 55 Williams Ave S, #308, Renton, WA; telephone: 206-510-1671. The other members of the Planning Commission are: Geraldine Jackson, Natalie Dohrn, Eugene Ledbury, Ray Giometti, Rosemary Quesenberry, and Jerrilyn Hadley. STAFF RECOMMENDATION: Confirm the reappointment of Eric Cameron to the Planning Commission for a three-year term. X • CITY OF RENTON COUNCIL AGENDA BILL Al #: 0 _ Submitting Data: Dept/Div/Board. . Staff Contact...... Subject: AJLS Sonja Mejlaender 1. Waiver of fees during 2003 Renton River Days 2. Banner installation on street poles Exhibits: Recommended Action: Council Concur For Agenda of: June 2, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. X SUMMARY OF ACTION: Renton River Days is celebrating its 18t" year July 22 — July 27, 2003. In the past, it has been the policy of the City to waive all permit fees for activities endorsed by the Renton River Days Board of Directors. Each Renton River Days' event and activity will still be subject to review and approval by the appropriate City departments, such as inspection of food booths and tents (Fire), and street closures and routes for the Parade and River Days Run 4 Kids (PBPW/Transportation). IKEA Renton River Days welcomes two new events to the line up of activities this year, both held Saturday, July 26, from 1 lam-5pm. Stop by Cedar River Park for the "Concours d/Elegance", a car show featuring 175 BMWs spanning eight decades, and visit Gene Coulon Beach Park for "Boatstock ... discover boating!" Take a high performance wake board or water ski boat for a free test drive, and learn about boating and water safety. Note: there will be no commercial sales activities associated with Boatstock. Shuttle Express will once again provide free shuttle service to Gene Coulon (boat show), Renton Airport (Airport Expo), Liberty Park (main festival grounds), Renton Memorial Stadium (parking) and Grady Park & Ride (parking). We are additionally seeking the Council's permission to hang 100 River Days banners on City light poles from June 23 through August S. Note: Use of City parks and trails was approved by the Park Board at the May 13, 2003, meeting. STAFF RECOMMENDATION: Staff recommends approval to waive fees and for installation of festival street pole banners. Rentonnet/agnbill/ bh a CITY OF RENTON COUNCIL AGENDA BILL Al N: , Submitting Data: Dept/Div/Board.. Community Services/Recreation Division Staff Contact...... Jerry Rerecich Recreation Manager (ext. 6615) Subject: Ivar's Inc. - new concession agreement Exhibits: Issue Paper Contract For Agenda of: Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Council Concur Legal Dept ......... X Finance Dept...... Other.- HRRM... X June 2, 2003 X Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... $130,000.00 minimum Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The present contract with Ivar's Inc. is due to expire December 2003. Staff has worked to negotiate a new contract with Ivar's Inc., thus enabling a seamless carry-over into a new contract period. STAFF RECOMMENDATION: Recommend contract approval. 2003-114aa MEMORANDUM �u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 DATE: May 20, 2003 TO: Kathy Keolker-Wheeler, Council President City Councilmembers Via: � Jesse Tanner, Mayor fcGv FROM: Dennis Culp, Community Services Administrator . ) Z-&-" Staff Contact: Sylvia Allen, Recreation Director (6609) Jerry Rerecich, Recreation Manager (6615) SUBJECT: Ivar's Inc. Contract Renewal ISST JF - The current contract with Ivar's Inc. expires December 2003. Negotiations have been completed to establish a new contract, which will provide a seamless transition into the new contract period. Financial implications to the City will include $110,000 annual rent, $20,000 for special events, and 12% of net sales above $1.1 million. RECOMMENDATION: Staff recommends City Council to approve the new contract with Ivar's Inc. BACKGROUND SUMMARY: Staff has worked internally and with Ivar's Inc. to not only refine the previous contract, but also to negotiate a contract that will be, useful for many years to come. The City Attorney, Human Resources and Risk Management Administrator, and Ivar's Inc. attorney have reviewed and approved the contract as presented. 2003-114aa GENE COULON MEMORIAL BEACH PARK CONCESSION AGREEMENT THIS CONCESSION AGREEMENT is made by the City of Renton, hereinafter referred to as "The City" and Ivar's Inc. (Ivar's, Kidd Valley, Snack Bar) hereinafter referred to as "The Concessionaire." A. GRANT OF CONCESSION: CONCESSION PREMISES The City hereby grants to the Concessionaire, for and upon the conditions and provisions herein, the exclusive concession, right and privilege to manage and operate the food and beverage concession facilities at GENE COULON MEMORIAL BEACH PARK, as depicted on Exhibits A, B, C, D and E, which are attached hereto and by this reference made a part hereof. The specified concession areas include: Snack Bar is located within the Bath House, adjacent to the swimming area. The Snack Bar area is 12'/2 x 21 feet (260 sq. ft.), and includes a serving counter, a water closet, lavatory, and three -basin sink with cabinets. 2. Kidd Valley Restaurant shares a structure with public restrooms. It is adjacent to the central courtyard and picnic gallery. The facility includes the following elements: entry foyer (205 square feet), serving area (180 square feet including a service counter with under -counter cabinets), dining area (670 square feet), outside dining area (800 square feet including eight (8) tables with benches), kitchen (210 square feet), storage room (120 square feet including sink and metal shelving), and storage area with water closet. The dumpster compactor is located approximately 75 feet east of the Kidd Valley Restaurant. 3. Ivar's Restaurant is located on a major pier structure in the vicinity of the finger piers and waterwalk. The facility has a total enclosed floor area of 1,973 square feet and an additional roof overhang area of 1,500 square feet, which includes an exterior dining area of 910 square feet. A combination of 2-to-4 person tables seats a total of 44 people in an interior dining area of 800 square feet. The public ordering area of 170 square feet is adjacent to the serving area of 180 square feet. The kitchen area of 560 square feet includes an employee restroom, storage, scullery, food preparation, and a walk-in freezer. All of which facilities and/or grounds shall hereinafter be referred to as the "Concession Premises." 2002-258aa - 1 - Gene Coulon Memorial Beach Park Food Concession Agreement B. TERM This Agreement shall be for a period of five (5) years and subsequently may be renewed, after review by and approval of both parties, for an additional 5-year period. C. CONSIDERATION The concession rights and privileges for the term specified are given in exchange for the Concessionaire's agreement to the following: 1. The Concessionaire will provide certain services to the public under the terms of this Agreement. 2. Payment to the City will be a fluctuating percentage of net receipts. The term "net" used herein means the value preceding or accruing from the sale of goods, food, services and business transactions of every kind occurring on the Concession Premises without any deductions for cost of products sold, material used, labor or other expenses whatsoever paid or accrued. It excludes monies collected for Washington State Sales Taxes from the purchaser of food, goods, and services. The parties agree that the following shall not be included in the Concessionaire's net sales for purposes of calculating percentage rental: (a) goods returned to sources including shippers and manufacturers, or transferred to another store owned or affiliated with Concessionaire; (b) receipts from public telephones or vending machines installed solely for use by Concessionaire's employees; (c) sales taxes, consumers' excise taxes, gross receipts' taxes and other similar taxes now or hereafter imposed on the sale of merchandise or services; (d) uncollected accounts in an amount not to exceed two percent (2%) of gross sales and written off by Concessionaire as bad debt for income tax purposes; (e) sums and credit received in settlement of claims for loss of or damage to merchandise; (0 sales to employees in accordance with Concessionaire's standard employee discount and free meals to employees pursuant to Concessionaire's employee benefit plan; (g) gift certificates or like vouchers, until such time as the same shall have been converted into a sale by redemption at the Premises; (h) and fees paid to third party credit card companies, provided such exclusion shall not exceed three percent (3%) of Concessionaire's gross sales per annum. 3. Ivar's will pay the City an annualized rent of $110,000 and 12% of net sales above $1.1 million. D. PAYMENT Concessionaire shall record all funds that are received in a cash register containing a tape, which records and identifies the date and amount of each transaction. Monthly recap reports shall be submitted to the Finance Department 2002-258aa - 2 - Gene Coulon Memorial Beach Park Food'Concession Agreement on a monthly basis along with a written statement detailing gross and net receipts signed by the Concessionaire. These reports will detail each operation, i.e., Ivar's, Kidd Valley and the snack bar. Concessionaire shall make payment to the City for each calendar month of operation, said payment due and payable no later than the tenth of the following month, accompanied by the above described Statement of Gross Receipts. All payments or reports to the City of Renton shall be paid or delivered to 1055 S. Grady Way, Renton, Washington 98055. If any payment specified herein is not paid to the City within ten (10) days after the date specified, a late charge of ten percent (10%) of the payment due and unpaid shall be added to the payment as a penalty and the total sum shall become immediately due and payable. Any amount remaining unpaid by the first day of the month following the due date for payment (i.e., approximately twenty (20) days late) shall bear interest at one percent (1 %) per month. E. OPERATION AND SERVICES The Concessionaire shall operate and manage the Concession Premises in accordance with the following requirements: Facilities lvar's/Kidd Valley Restaurant Operate a quality major restaurant/snack bar facility targeted towards families, nearby workers, and visitors to the park. The facility should offer a varied menu, including light meals as well as snacks and beverages. Snack Bar. Operate a snack bar offering the usual snacks (pre -packaged sandwiches, chips, candy and soft drinks) plus more nutritious items. At least one meal -type item (hamburgers, hot dogs, etc.) should be offered. Carts: Operation of a mobile snack stand (if determined feasible and advantageous by both parties) offering such items as lemonade, ice cream, popcorn, etc. 2. Time of Operation Concessionaire shall keep the Concession Premises operational and open to the public the minimum hours listed below. Hours of Operation 10:30am — 8:00pm .......... October -April 10:30am — 9:00pm .......... May 10:30am — 9:30 pm ......... June -Labor Day 10:30am — 9:00pm .......... Day after Labor Day -Sept. 30 Snack Bar. June 15 through Labor Day Weekend, seven (7) days a week; designated hours of beach operation/weather permitting or additional hours 2002-258aa - 3 - Gene Coulon Memorial Beach Park Food Concession Agreement approved by the Park Board. Snack bar trash will be deposited in dumpster by snack bar employees on a daily basis. Carts — 11:00am to 6:00pm, June through August, weather permitting 3. Products a. All food products used on the Concession Premises shall meet the following minimum requirements. Food used must be United States Department of Agriculture ("USDA") inspected or approved as follows: 1) Fish and poultry shall be of a quality equivalent to a number 1" grade cod or halibut. 2) Dairy products shall meet top USDA requirements. 3) Beef shall be of a "choice" grade and shall be used as 100% beef only; additives shall not be used as extenders. 4) Canned food products shall carry the "fancy" label. 5) All products with a shelf life indicated by code shall not be used outside the code period unless properly preserved prior to that period ending. 6) At no time shall any meat product be used on a day other than the day upon which it was cooked. 7) At no time shall any "refrozen product" be used on the Concession Premises. 8) Concessionaire shall ensure that all products are stored in properly working refrigeration units, heat units, and dry storage units. b. The following shall be excluded from the Concessionaire's operation: 1) Cigarette sales 2) Non-food products unless approved by the City 3) Alcoholic beverages unless approved by the City 4) Vending machines unless approved by the City 5) Video games or gambling devices unless approved by the Board 4. Concession Menus and Price Policy The Concessionaire's menus shall be subject to approval with respect to design, artwork and wording, items offered for sale thereon, portions, sizes, and prices. Seafood, beef, and poultry will be dominant menu items consisting of entrees such as fish and chips, salmon, clam chowder, hamburgers, and chickenburgers. Items will not be removed from the menu without prior approval from the City. 2002-258aa -4- Gene, Coulon Memorial Beach Park Food Concession Agreement Concessionaire and its employees shall not make or permit any misrepresentation as to kind, quality, weight, or price of food, beverages, or merchandise offered for sale. Concessionaire and its employees shall not sell any food, beverage, or merchandise at prices different from prices displayed or advertised or at any price greater than that approved in writing by the City. The location of points of sale, methods of sale, and prices charged for commodities sold or business transacted under the provisions of this Agreement at all times shall be subject to the supervision, direction and approval of the City or its representatives. A copy of the then current concession price schedule also shall be displayed at all times on the Concession Premises, where directed by the City through its representative, in such a manner so as to be easily viewed by the public. Concessionaire shall strictly adhere to the established price as set forth in the then Current Price Schedule. Concessionaire's failure to do so shall be grounds for immediate termination of this Agreement. 5. Concessionaire's Staff An experienced on -site manager shall be selected and designated as the Concessionaire's authorized representative who shall oversee all concession operations on the Concession Premises and transmit and receive communications to and from the City. A designated Ivar's Inc. employee shall meet quarterly with a representative of the City to discuss operational concerns. The Concessionaire shall employ competent, courteous and efficient staff in numbers to adequately serve its patrons. All Concessionaire staff members shall, while on duty, be equipped with any apparatus or clothing that may be required by law, ordinance or regulation. Concessionaire staff will be encouraged not to smoke within the vicinity of Ivar's, Kidd Valley, or the snack bar. Employees shall wear uniforms. In all aspects of employment, appearance, professional level, training, and operation, Concessionaire shall, at a minimum, meet standards and requirements as set forth in the proposal submitted to the City and attached hereto as Exhibit E. 6. Deliveries Deliveries to the Concession Premises shall be made in early morning hours or late afternoon hours so that park operations and pedestrian traffic interference will be minimized. 7. Promotions/Advertising All advertising shall be approved in writing by the City or its representative. All promotions must be coordinated with the City's Community Services Department. Annually, on January 15, $20,000.00 will be given and distributed through the Park Board toward special events and activities. Any 2002-258aa - 5 - Gene Coulon Memorial Beach Park Food Concession Agreement money not used by the end of the fiscal year will be donated to an agreed - upon Recreation or Park Department program. 8. Signage All graphics placed upon or affixed to any of the Concession Premises shall be subject to the prior written approval of the City or its representative and shall not include product or commercial advertising or the use of stock menu boards. The Concessionaire will follow all City sign codes, including A -frame signs. The Concessionaire shall submit detailed plans and secure any needed permits/approvals for all exterior and interior signs. In all cases, signage shall be consistent in size, color, lettering, and theme to regular park signage and specifications. F. CAPITAL IMPROVEMENTS/REMODELING Concessionaire shall, prior to commencing any alterations, improvements or construction, submit to the City in writing, plans for alterations, improvements, and construction along with a breakdown of costs for such improvements. All plans submitted are subject to the approval of the City or its representative prior to commencement of any alteration, improvements, or construction. The City agrees to promptly review said plans, and if the alterations, improvements, and construction are acceptable, to promptly approve the same, and the plans as approved shall be attached to an executed copy of this Agreement and incorporated herein. All work performed shall be done to the satisfaction of the City or its representative and shall be carried out in a manner that minimizes impact upon the use of the park by the public. Concessionaire shall be responsible for obtaining all governmental permits and meeting all code requirements and shall submit copies of the same to the City or its representative prior to commencing any construction on the Concession Premises. The City or its representative may conduct inspection of any capital improvement work at any time to assure itself that such work is in accordance with the plans approved by the City. In the event any such work is not according to plans as then approved by the City, the City or its representative shall send a Notice of Non - Compliance to the Concessionaire. In the event the Concessionaire fails to make corrections within twenty (20) days after the Concessionaire's receipt of such Notice of Non -Compliance, the department may make whatever corrections are necessary to bring such work into compliance with the plans as approved, and shall charge the Concessionaire for all costs of such corrective work. The Concessionaire shall, prior to commencement of any construction work, provide payment and performance bonds in forms approved by the City Attorney, payable to the City in full and just value of such capital improvements, conditioned 2002-258aa - 6 - Gene,Coulon Memorial Beach Park Food Concession Agreement that all provisions of this Concession Agreement relating to capital improvements shall be faithfully performed by the Concessionaire, or the surety, if required. Concessionaire shall furnish the City with a complete set of reproducible 22x34 mylar drawings reflecting the final "as -built" condition of all capital improvements within thirty (30) days after completion of the construction. Concessionaire shall furnish to the City copies of all operating manuals, equipment brochures, paint schedules, and material brochures for such improvements. Concessionaire will use recycled products whenever reasonable. All alterations, improvements, and construction shall become the property of the City upon termination or expiration of this Agreement and shall be installed solely at the Concessionaire's expense unless the City expressly agrees in writing to contribute toward the costs thereof. G. UTILITIES Concessionaire shall pay for the following utilities: (1) electrical power used in the restaurant(s) including the restroom portion of the building, (2) electrical power, water and sewer service for the snack bar, and (3) garbage collection associated with the concession operation. The Concessionaire shall install and maintain a private telephone to serve the food concession. H. TAXES — FEES The Concessionaire shall pay, before delinquency, all fees, charges, and costs arising out of the Concessionaire's use and occupancy of the Concession Premises including, but not limited to, charges imposed for governmental inspections or examinations, license and excise fees, taxes on personal property of the Concession Premises and on the leasehold interest created by this Agreement. CUSTODIAL MAINTENANCE OF CONCESSION PREMISES Concessionaire shall, at no expense to the City, at all times keep the Concession Premises and adjacent courtyard and picnic gallery in a very neat, clean, safe and sanitary condition; keep the glass of all windows and doors clean and presentable; furnish all cleaning supplies, materials and equipment needed to operate the Concession Premises in the manner prescribed in this Agreement; and provide all necessary janitorial service to adequately maintain the Concession Premises on the frequency schedule attached, which by this reference is incorporated herein as Exhibit D. Concessionaire will clean tables and chairs within the direct parameters of each restaurant on a daily basis. The picnic gallery will be checked daily for trays and other restaurant -related debris. 2002-258aa - 7 - Gene Coulon Memorial Beach Park Food Concession Agreement The City, through its representative, shall conduct periodic inspections of the buildings and grounds and shall notify the Concessionaire in writing to make changes in maintenance methods or to make immediate repairs to areas affected by unacceptable maintenance methods. The Concessionaire shall make changes or repairs within the time or times indicated by the staff. The Concessionaire is required to contract with a qualified pest control company to control the rodent population around the restaurant and below the decks. Concessionaire may provide for janitorial services by contract with a third party, which shall be subject to this Agreement and the prior written approval of the City. Concessionaire will provide all maintenance and upkeep on HVAC equipment, including preventative maintenance. Concessionaire shall be responsible for all plumbing fixtures and repairs including hot water heaters, drain maintenance and any upgrades needed by current codes; e.g., grease traps. Concessionaire shall provide all maintenance on restaurant doors and door hardware including locks. J. EQUALITY OF TREATMENT Concessionaire shall conduct its business in a manner that ensures fair, equal and non-discriminatory treatment at all times in all respects to all persons without regard to race, color, religion, sex, age or national origin. No person shall be refused service, be given discriminatory treatment, or be denied any privilege, use of facilities, or participation in activities on the Concession Premises on account of race, color, religion, sex, age, or national origin. Failure to comply with any of the terms of this provision shall be material breach of this Agreement. K. NON-DISCRIMINATION Concessionaire shall comply with all applicable federal, state, county and City laws, ordinances, rules and regulations regarding non-discrimination in employment, the provision of services to the public in a non-discriminatory manner, and affirmative action, including but not limited to the provisions of the City of Renton Fair Practices Policy as attached hereto and incorporated herein by this reference. The Concessionaire will be required to comply with provisions of the ADA. The Concessionaire is responsible for any structural changes required by the act. L. ALL-RISK INSURANCE AND ALL-RISK LIABILITY INSURANCE The Concessionaire shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property, which may arise from or in connection with the Concessionaire's operation and use of the Concession Premises. 1. Minimum Scope of Insurance Concessionaire shall obtain insurance of the types describe below: 2002-258aa - 8 - Gene,Coulon Memorial Beach Park Food Concession Agreement a. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on the Concessionaire's Commercial General Liability insurance policy using ISO Additional Insured —Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. b. Pro a insurance shall be written on an all-risk basis. 2. Minimum Amounts of Insurance Concessionaire shall maintain the following insurance limits: a. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence; $2,000,000 general aggregate. b. Property insurance shall be written covering the full value of Concessionaire's property and improvements with no coinsurance provisions. 3. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: a. The Concessionaire's insurance coverage shall be primary insurance as respect to the City. An insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of Concessionaire's insurance and shall not contribute with it. b. The Concessionaire's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 4. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. 5. Verification of Coverage Concessionaire shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not limited to the additional insured endorsement, evidencing the insurance requirements of the Concessionaire. 6. It is specifically and expressly understood that the indemnification provided herein constitutes the Concessionaire's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. A full copy of said policy shall be furnished to the City and shall be subject to review by the City Attorney and Insurance Broker. Said policy shall be reviewed and the value reassessed annually. The proceeds derived from the settlement for 2002-258aa - 9 - Gene Coulon Memorial Beach Park Food Concession Agreement any loss covered by said policy shall be utilized to repair and refurbish the Concession Premises and for structural improvements thereto, provided that in the event of a 50% loss of the Concession Premises, the City shall have the option to either rebuild said Concession Premises, or make distribution of such settlement funds between the City and the Concessionaire, consistent with their respective interests. Notwithstanding any other provision of this Agreement, the failure of the Concessionaire to comply with the above provisions of this section shall subject this Agreement to immediate termination without notice to any person in order to protect the public interest. M. INDEMNIFICATION/HOLD HARMLESS Concessionaire shall defend, indemnify, and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of Concessionaire's use of Concession Premises, or from the conduct of Concessionaire's business, or from any activity, work or thing done, permitted, or suffered by Concessionaire within the area necessary to facilitate their business, except only such injury or damage as shall have been occasioned by the sole negligence of the City. N. WAIVER OF SUBROGATION Concessionaire and the City hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the Concession Premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. O. STANDARDS Concessionaire recognizes that, although it is operating its facilities as an independent operator for profit, the City is organized and exists for the purpose of maintaining park and recreation facilities for the use and enjoyment of the general public. The Concessionaire, its agents and employees will devote their efforts toward rendering courteous service to the public as though they were employees of the City, with a view of adding to the enjoyment of the patrons of this recreational facility. Concessionaire shall operate and conduct the facilities on the Concession Premises in a businesslike manner, and will not permit any acts or conduct on the part of the Concessionaire's employees that would be detrimental to the City's operation of Gene Coulon Memorial Beach Park. 2002-258aa - 1 0 - Gene -Coulon Memorial Beach Park Food Concession Agreement P. CONTINUOUS OPERATION Concessionaire shall keep the Concession Premises open and use them to transact business with the public daily during hours listed in section E.2. of this Agreement. Subject to the prior written approval of the City, the Concessionaire may close the Concession Premises or any portion thereof for a reasonable period for repairs or remodeling, for taking inventory, or to accommodate the construction by the City of public improvements, provided that a written notice of such impending closure is posted in a conspicuous place on the Concession Premises for at least one (1) week immediately prior to the closure date. Concessionaire may close the Concession Premises or any portion thereof in an emergency without the approval of the City. The City reserves and retains the right to close the Concessionaire's operation for its convenience upon written notice of not less than seven (7) days and to close the Concession Premises or any portion thereof immediately in case of an emergency. Q. COMPLIANCE WITH LAWS Concessionaire shall comply with all applicable federal or state laws and City ordinances and with applicable federal, state, City and local directions, rules and regulations. R. UNUSABILITY Either party may terminate this Concession Agreement in the event that the Concession Premises or a substantial portion thereof are rendered unusable by fire, flood, earthquake, act of war or other extraordinary casualty destroying or damaging the Concession Premises by notice given the other party within thirty (30) days after such conditions are discovered. Neither party shall be required to restore or reconstruct the Concession Premises. During any period of Concession Premises use subsequent to said thirty (30) days, the annual payment payable under section C thereof shall be reduced by the ratio that the area rendered unusable by such extraordinary casualty and not reconstructed or repaired bears to the total area of the Concession Premises. S. SURRENDER OF PREMISES AND REMOVAL OF CONCESSIONAIRE'S PROPERTY 1. Upon termination or expiration of this Agreement, the Concessionaire shall surrender the Concession Premises to the City and promptly surrender and deliver to the City all keys it may have to any and all parts of the Concession Premises. 2. The Concession Premises shall be surrendered to the City in as good a condition as at the date of execution of this Agreement, except for the effects of reasonable wear and tear, alterations, and repairs made with concurrence of the City, and property damage by fire and other perils insured in contracts or policies of all risk insurance. 2002-258aa - 11 - Gene Coulon Memorial Beach Park Food Concession Agreement 3. Prior to the expiration of the term of this Agreement, Concessionaire shall remove from the Concession Premises, at its sole expense, all fixtures, equipment, furnishings, and other personal property owned and placed in or on the Concession Premises by the Concessionaire. 4. In the event that after termination or expiration of this Agreement, the Concessionaire has not removed its property and fixtures within the time allowed, the City may, but need not, remove said personal property and hold it for the owners thereof, or place the same in storage, all at the expense and risk of the owners thereof, and the Concessionaire shall reimburse the City for any expense incurred by the City in connection with such removal and storage. The City shall have the right to sell such stored property, without notice to the Concessionaire, after it has been stored for a period of thirty (30) days or more; the proceeds of such sale to be applied first to the cost of sale, second to the payment of charges for storage, and third to the payment of any other amounts which may then be due from Concessionaire to the City, and the balance, if any, shall be paid to the Concessionaire. T. LIENS AND ENCUMBRANCES Concessionaire shall keep the Concession Premises free and clear of any liens and encumbrances arising or growing out of its use and occupancy of the Concession Premises. At the City's request, Concessionaire shall furnish the City written proof of payment of any item which would or might constitute the basis for such a lien on the Concession Premises if not paid. U. ENTRY The City's representative may enter the Concession Premises during normal operating hours for the purpose of inspecting or repairing the same except in the case of emergency, but this right shall impose no obligation upon the City to make inspections to ascertain the condition of the Concession Premises in addition to the City's responsibility to conduct annual inspections. V. ACCESS TO BOOKS AND RECORDS: CASH REGISTERS The City, through its representative, shall have the right at reasonable times to examine and inspect books and records of the Concessionaire bearing upon or connected with the business conducted upon the Concession Premises to determine compliance with the provisions of this Agreement. Concessionaire shall record all sales in a type of cash register that contains a tape that records and identifies the date, type of sale, and the amount of each transaction; that is equipped with a cumulative, non -alterable accounting control mechanism; and that is subject to approval by the City's Finance Department. Concessionaire will also be responsible for submitting quarterly operating reports, which will detail sales, cost of sales, wages/benefits, operating expenses, administrative expenses, internal corporate payments, and depreciation/amortization. 2002-258aa - 1 2 - Gene Coulon Memorial Beach Park Food Concession Agreement W. DEFAULT OF FAILURE OF CONSIDERATION The City may terminate this Agreement and take immediate possession of the Concession Premises in the event that the Concessionaire failed to perform any of the covenants or conditions of this Agreement and such default or deficiency in performance was not remedied by the Concessionaire within thirty (30) days after receiving notice in writing stating the nature of the default or deficiency and the City's intention to terminate if not corrected. X. ASSIGNMENT OF AGREEMENT Concessionaire shall not assign or transfer this Concession Agreement nor otherwise convey any right or privilege granted hereunder or any part of the Concession Premises unless the written consent of the City be first obtained. Neither this Agreement nor any right, privilege, or interest therein or thereunder shall be transferable by operation of law or by any process or proceedings of any court. Y. MODIFICATION The parties hereto reserve the right to amend this Agreement from time to time as may be mutually agreed. No amendment hereto shall be effective unless written and signed by authorized representatives of the parties hereto. Z. PENALTY SECTION There shall be a penalty for violation of this Agreement concerning the following: • Cleanliness of premises • Cleanliness and presentability of staff • Experience of staff • Signage • Repair of premises • Failure to provide complete monthly financial information For each violation within a six-month period, the following penalties shall apply: • Written warning for first violation with reasonable time frame for corrective action. • A $50.00 fine for second violation. • A $100.00 fine for third violation and each future violation. The Concessionaire may appeal any penalty to the Community Services Administrator or his or her designee, whose decision shall be final. 2002-258aa - 13 - Gene Coulon Memorial Beach Park Food Concession Agreement IN WITNESS WHEREOF, the City has caused this Concessionaire Agreement to be executed by its proper officers duly authorized this day of 2002, and the Concessionaire has hereunto set its hand. CONCESSIONAIRE: President Secretary -Treasurer STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of , 2003 before me personally appeared to me known to be the , corporation that executed the foregoing instrument, and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate first above written. Notary Public in and for the State of Washington, residing at Seattle 2002-258aa - 14 - Gene,Coulon Memorial Beach Park Food Concession Agreement THE CITY OF RENTON CITY OF RENTON Jesse Tanner, Mayor City Clerk STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of , 2003 before me personally appeared , City of Renton, who executed the foregoing instrument for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal the day and year in this certificate first above written. Notary Public in and for the State of Washington, residing at Seattle 2002-258aa - 15 - �c'ac i� • c ' weR SRa�� I I ... �1 ow�,�c rim H Rs�`'�i � I 1 , E►1Tfir �, SNACK BAR 0010 . r►L . �� cr�1cE ml Exhibit A Bathhouse STO964Pi i }uemelsa-a /Callen PPDl - 8 I!q!4xa /�--- Nd8 NOdNS m I I RE -11, z MON H - MR Exhibit C Ivar's Restaurant GENE COULON MEMORIAL BEACH PARK CONCESSION AGREEMENT EXHIBIT D Daily Maintenance 1. Empty all trash cans and place in compactor. Maintain area around compactor. 2. No smoking. 3. Wash all tables and benches inside and outside of building. 4. Wash all sinks. 5. Filter all fryers or change oil. 6. Replace burned -out light bulbs. 7. Sweep all cobwebs inside and out. 8. Deck scrub door entrances. 9. Clean all fingerprints off windows. 10. Wash all cooking dishes. 11. Deck scrub cooking area and mop. 13. Clean all tables and sweep and mop nightly. 14. Refill all towel and soap dispensers. 15. Spot clean walls of all food. 16. Wash all window ledges. 17. Clean toilet and sweep and mop. 18. Properly store cleaning supplies. 19. Spot wipe all chrome. 20. Sanitize ice cream and chowder pot. 21. Mop new outside door mats. 22. All counters washed with hot bleach water. 23. Outside areas swept daily. 24. All towels washed out with hot bleach water. 25. Every other day, towels taken to Laundromat and wash with degreaser and bleach. 26. Transport spent grease in a spill -proof, leak -proof container. 2002-258aa - 1 - Gene Coulon Memorial Beach Park Food Concession Agreement Exhibit D Weekly Maintenance 1. Remove all products from walk-in and mop with bleach and hot water. 2. Remove all products from reach -in and wash all racks. 3. Remove all products from freezer and wipe out. 4. Remove vents over fryers and wipe out. 5. Wipe all chrome in fryer area with degreaser. 6. Wash inside of garbage cans in the lobby. 7. Wash table legs in lobby. 8. Inside and outside windows washed by professional window cleaner. 9. In the summer, pressure wash outside area around store on a bi-weekly basis. In the winter, pressure wash every other month or when necessary. 10. Clean grease trap and drain. 11. Replace floor mats with clean ones. 12. Dust/clean all paneled walls, using Murphy's Oil Soap wood cleaner. Compactor Cleaning 1. Wheels wiped daily of all grease. 2. Any garbage that falls from cart will be cleaned. 3. Area around compactor will be clean at all times. 4. Cardboard will be stacked neatly inside compactor gates, beside compactor. Monthly Maintenance 1. Perform high dusting such as upper walls, ventilator grills, piping, door and window casings, and other surfaces not done on a more frequent basis. 2. Use a damp cloth or dusting rag and clean the interior and outer surfaces of all lights. 3. Clean dust from vents inside of walk-in and reach -in coolers. 4. Clean grease residue from the roof of restaurants. 2002-258aa -2- Exhibit E City of Renton Fair Practices Policy Affidavit of Compliance Ivar's Inc. hereby confirms and declares that: (name of contractor/subcontractor/consultanbsupplier) It is the policy of Ivar's Inc. to offer equal (name of contractorlsubcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. II. Ivar's Inc. complies with all applicable federal, state and local laws governing non-discrimination in employment. III. When applicable, Ivar's Inc. will seek out and negotiate with minority and women contractors for the award of subcontractors. Print AgentlRepresentative's Name Print AgentlRepresentative's Title AgentlRepresentative's Signature Date signed Instructions: This document MUST be completed by each contractor, subcontractor and consultant. Include or attach this document(s) with the contract. 2002-258aa CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/Div/Board.. AJLS/City Clerk Staff Contact... Bonnie Walton SUBJECT: CRT-03-003; Court Case — Jessy Frederickson vs. City of Renton and Renton Police Officer Jon M. Schuldt and Renton Police Officer Brad Tofthagen EXHIBITS: Summons and Complaint Al11 #: '?• FOR AGENDA OF: June 2, AGENDA STATUS: Consent ......... XX Public Hearing.. Correspondence.. Ordinance... Resolution.. . Old Business....... New Business...... Study Session.... Other.... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Refer to City Attorney and Insurance Services Finance Dept.... Other. FISCAL IMPACT: Expenditure Required... Transfer/Amendment.. Amount Budgeted ........ Revenue Generated... SUMMARY OF ACTION: Summons and Complaint filed in the United States District Court, Western District of Washington, by John R. Muenster, Muenster & Koenig, III 13rd Ave., Suite 2220, Seattle, 98104, on behalf of Jessy Frederickson, who seeks compensatory and punitive damages allegedly due to the use of unreasonable force by Renton police officers when he was seized, wounded, and arrested on May 21, 2000. agendabl.doc/c 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CITY OF RENTON MAY 2 7 2003 -RECEIVED CITY CLERK'S OFFICE _ RLp _ Ef4TERE) LODGED — RECEIVED HAY 19 2003 � Al SEATTLE CLERK Us. DISTRICT COURT RYWEETERN JISTRrT Of WASH NG!ON IN THE UNrmD STATES DISTRICT COURT W� DISTRICT OF WASHINGTON JESSY FREDERWKSON, ) "' � - 54P Plaintiff, ) NO. V. ) COMPLAINT FOR DAMAGES ) THE CITY OF RENTON, a municipal ) corporation, ) and ) ) ION M. SCHULDT, in his ) capacity as a police officer for the City ) of Renton, and as an individual, ) CC and�- ,�,, aADrLI BRAD TOFTHAGEN, in his capacity as ) L a1n a a police oifiicer for the city of Rernon, and as an individual, Defendants_ ) ) CowLAINr FOR DAMAGES -1 MU"WTKR & KOENIG JonN R. MUf•NSTER, H4C-, p-S- 11 I THIRD AVE.. SUITE MO gEATIlE, WASHiN(; I ON 98104 t2o6) �asoo 1 2 3- 4 5 s 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 .25 26 27 28 IN IN'fRODUCITON This is a civd action sung damages against the above -named defendants. The civil claims include common law tm cam of moon, Sbworycausesof action, and offenses committed under color of law resulting in a deprivation of rights secured by the Constitution and laws of the United States of America - JURISDICTION AND VENUE 2_ This Court has personal and subject matter jurisdiction, over plaintiff's federal civil rights claims under Title 42, United States Code, § 1983, and Tine 28, United States Code, §§ 1331 and 1343(a)(3)_ 3 _ The acts and omissions complained of herein occurred in King County, Washington, and the defendants are residents and cities of the state of Washington- 4- plaintiff is a resider and citizen of the state of Washington. 5 _ Venue in this Court is proper pursuant to Title 28, United States Code, § 1391. .PARTIES 6. Plaintiff IessY Frederickson is a citizen of the United States and a citizen and resider of the state of Washington_ co ration organized under the laws 7_ Defendant City of Renton is a naanodcipal rpo of the State of Washington. Defendant City of Renton is sued directly under Title 42, Unite( COMPLAINT FOR DAMAGES - 2 MUENSTER & KO)EMG IoHN R. MUMSTER, Roc-, PS- I11I THIRD AVE-. SWE 2M sEAT7LE.wASHiNGP 99104 c2a6) 467 7500 _ _ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 -18 19 20 21 22 21" 21 2: 2 2 2 States Code, § 1983, and under the docaine of respondeat superior as to any state law causes of action subsequently filed herein. 8- Defendant City of Renton includes, as one of its agencies, the City of Renton police department- 9. At all times material to this complamt, defendant Jon M. Schuldt was a police officer employed by defendant City of Renton At all times material to this complaint, defendant Schuldt was an agent and employee of defendant City of Renton, and was acting within the scope of his employment with the City of Renton, under color of the laws of the State of Washington 10- Defendant Schuldt is miedanbis individual capacity and in his official capacity as an agent and employee of the City of Renton, as to the federal causes of action- 11. At all times maul to this complamt, defendant Brad Toflbagen was a police offer employed by defendant City of Renton. At all times material to this complaint, defendant Brad Tof&Wm was an agent and employee of defendant City of Renton, and was acting within the scope of his employment with the City of Renton, under color of the laws of the State of Washington. 12- Defendant Tof 2kgen is sued in his b3dy dual capacity and in his official capacity as an agent and employee of the City of Renton, as to the federal causes of action. COMPLAINT FOR DAMAGES - 3 MUENnm & KOEMG JouN R. MUMSTM, WC-, P-s. 111I THIRD AVE. SUITE 2220 SFAT7I.E�WAI �� �lOd ...�..c-r Hint 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 .25 26 27 28 FACTUAL ALLEGATIONS 13- On May 21, 2000, defendants Scheldt and Toflhagen drove to the area of 3788 ME_ Nh Street in Renton. Alkr arrival, the defendants viewed a red Honda Civic, parked in the complex. The driver's side rear widow had a "spider web" break in it, but was intact - Witnesses allegedly told the police that they heard a window break and saw two subjects who had been standing next to the Civic nm into the woods to the east. 14- Defendant Scheldt and Renton police department K-9 'Scout", acting at Scb."s direction and under his control, began efforts to locate the persons allegedly observed- 15- After a period of Hume, the dog located Plaintiff Jessy Frederickson, who was sitting next to a tree- The dog knocked Mr. Frederickson from a dtti4g position to lying on the ground on his back- The defendants arrived at the scene- The dog began biting Mr= Frederickson. Mr. Fredericksom raised his hands, stating that be bad not done anything wrong and to get the dog off of him. The dog bit Mr- Frederickson's right leg, inflicting numerous puncture wounds. 16. Mr. Frederickson YeIW, "M my God, Please stop!" and tried to situp when one of the offers pumched him in the chest- The officer knocked him back to the Wound yelling, "Bite him, Scout, bite bim! Bite that lithe faggot!", and other comments- 17. At the time that be was seized and bitten by the dog, plauutiff was unarmed and offered no resistance - COMPLAINT FOR DAMAGES - 4 MUENs ER & KOENIG JonN R- MuENSTEP, IW P-S- i I tsEnm�.w �sunricro�N 99 1 2 3 4 s 6 8 9 10 11 12 13 14 is 16 17 18 19 20 21 22 23 24 25 26 V 28 18. Plaintiff was taken into custody and directed to walk. Plaintiff was in pain and had difficulty Walking. One or more of the officers pushed him saying, "Huey up, Speedy!" !" Plaintiff has asthma. He was having a hard time breathing. He asked the officers if he could sit down or go get his inhaler. Plaintiff was taken to the police car. He again asked if he could sit down or have his inhaler. He was told that he would be sitting soon enough.' Plaintiff was told to get in the police car and the door was slammed closed. 19. An officer then re -opened the door and noticed the blood on Mr. Frederickson's pants_ The officer, proceeded to pan Mr. FredericksoWs pant leg up and stated, "You lost a little meat there, boy! 20. Plaintiff was arrested by defendants for the offense of "complicity to malicious mischief , a misdemeanor. 21. The defer knew or should have known that d w arrest for "complicity to malicious mischief" was not supported by probable cause. 22_ Plaintiff was taken to jail. 23. Upon release from jail, Mr. Frederickson was taken to the emergency room at Valley General Hospital and given medical treaunent. 24. Defendant Toflbagen mbwqwWly cUard Mr. Frederickson by citation with "comploity to malicious m xhief—hdtUy to property over $50" in Renton Municipal Court. At a hearing on August 8, 2000, the Court dismissed the case. The Court declined to enter a finding of probable cause. COMPLAINT FOR DAMAGES - 5 Mom & KOENIG 7OHN R. MU34SIERR, Iic , P_s. I I I1 nl"AVE- SUITE 21' 20 SEAril$ WpgiIINC' 99104 (2061467 7500 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1.7 18 19 20 21 22 23 24 25 26 27 28 25. As a result of the acts and omissions of defendants, Plaintiff Jessy Frederickson suffered personal injuries, including, but not limited to, bodily injury, pain and suffering, FIRST CAUSE OF ACTION: VIOLATION OF FOURTH AMENDMII�Tr PROHIBTfION AGAM9r THE USE OF UNREASONABLE FORCE 26. plaintiff Jessy Frederickson hereby incorporates and realleges as if fully set forth herein each and every attegawn. of paragraph 1 through 25- 27. The acts and omissions of defendants herein were done under color of state law, custom or usage. 28. Jessy Frederickson was seized, for purposes of the Fourth ant to the United States C,onsfiwCon, by the ads and omissions of dew and the Pow dog as set I forth herein_ 29. Jessy Frederickson had a federally -Protected right, under the Fourth Amendment, not to be subjected to the use of unreasonable force against his Person- 30. The ads and omi� of defendants herein proxWutely caused the deprivation of Jessy FiredericksoWs Fourth Amendmot rights- 31. As a proximate result of the acts and omissions of defendants and deprivation J Frederickson suffered personal injuries Of plaintiff s Fourth Amendment rights, plaintiff essy as set forth hereinabove. COMPLAINT FOR DAMAGES - 6 MUt Nnm & KOFNIG JoHN R. MUENSTER, INC., p-S- I111 IMRD AVF- SIME 2M sEAT1LEnn A67 7 99104 1 2 3 4 5 6 7 8. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECOND CAUSE OF ACTION: ARREST WITHOUT PROBABLE CAUSE IN VIOLATION OF THE FOURTH AMENDMENT 32. pWnfi f hereby incorPozatcs and realleges as if folly set forth he ein each and every allegation of paragrVM 1 through 31- 33. The acts and omissions of defendants herein were performed under color of state law, custom or usage. 34. Jessy Frederickson was arrested, for piuposes of the Fourth Amendment, when he was seized, wounded by the dog and taken into custody. 35- Jessy Frederickson bad A federAlyTrotected right, under the Fourth Amendment, not to be arrested by dek adants without probable cause- 36. The defendants lacked probable cause to arrest Jessy Frederickson. 37. The ads and omissions of defendants herein, and each of them. Proximately caused the deprivation of Jessy Frederickson's Fouuth Ainendinent rights. 38. As a proxumate result of the acts and omissions of defendants and deprivation of his Fourth Amendment rights, PIER Jessy Frederick9on suffered personal injuries as set forth bereinabove. COMPLAINT FOR DAMAGES - 7 p&IENsrm & KoErnG JOHN R. MUENSM. INC-, P.S. 111 l -IffiRD AVE. 5UrM 2 SFAT7IE�Wli 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 TEMD CAUSE OF ACTION: MMCIPAL LIABILITY OF THE CM OF REN'fON 39. Plaintiff hereby incorporates and realleges as if fully set forth herein each and every allegation of paragraphs 1 through 38. 40. At all times material to this complaint, ddmdant City of Renton, by and -through its chief of police, had in effect certain explicit and de. facto policies, practices and I c astoms which were applied to the seizure, wounding and arrest of Jessy Frederickson. 41. For the purpose of the seizure, WOmxW9 and arrest of Jessy_ Frederickson, it was the policy, custom and pactioe of the City of Renton to utilize umuasomble force in violation of the Trourth Amnftejt rights of the plaintiff, as set forth hereinabove. 42. It was further the policy of the City of Renton, by and through its chief of I police, to approve, acquiesce, condone and ratify the use of =reasonable force in violation of the Fourth Am,,dmeW in the semue, W°mWiDg and arrest of the plaintiff as set forth hereinabove- 43. For purposes of liabflity for said policies, practices and/or customs, the Renton chief of police was the authorized policy maker on pow matters, and his eons' explicit and de facto, were and are binding on dew City of Rem&on- 44. The policy, practice and custom of approvnn, acquiescing in, condoning and/or ratifying the use of unrble force in violation of the Fourth Amendment in the seizure, wounding and arrest of Jessy Frederickson was a dehiberate choice by defendant City o Renton, by and through its chief of police- COMpl.AINT FOR DAMAGES - 8 MUENSTM & KOEMG JouN R_ MUENSTER, INC-, P-s- u4 surrEmo a Wj; rI ►a 98� _ _ N6) jql jl500 n. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 45. Pursnanttothe City'spolicy approving, acgniescing in, condoning and ratifying the use of unreasonable force in violation of the Fourth Amendment rights of the plainW. no disciplinary action was taken against any Renton defendant involved in the seizure, wounding and arrest of Jessy Frederickson. 46. These policies, practices and customs were maintained with deliberate, reckless and/or callous indifference to the constitutional rights of the plaintiff as set forth hereinabove. 47. The above described policies, practices and customs of defendant City of Renton proximately caused the deprivation of the Fourth Amendment rights of the plaintiff. 48. As a proximate result of the above -described policies, practices and customs of defendant City of Renton, and as a resuk of the deprivation of plaintiff's Fourth Amendment rights, phintiff suffered personal injuries as set forth heremabove. 49. At all tines material to this complaint, defendant City of Renton, by and through its chief of police, as weIl as other police personnel, including defendants herein, had in effect certain explicit and de facto policies, practices and customs which were applied to 50. For the purpose of the seiv e, wounding and arrest of Jessy Frederickson, the policies, custonns and/or practices of the City of Renton. did not require defendants to determine whether or not there were sufficient fads demonstrating that Mr. Frederickson acted as an accomplice to the alleged wind0w4)1eakmg. 51. For the PwPose of the seizure, wounding and arrest of Jessy Frederickson, the policies, customs and/or practices of the City of Renton permitted the defendants to arrest MUEpUM & KOENLG JOHN R. MUENSM, INC., P.S. 11117i1n2D AVE . SUrIE -23D cuiwt�:'IY� WIN COMPLAINT FOR DAMAGES - 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 plaintiff without evidence that he was in possession of any tool allegedly used to damage the car window. 52. For purposes of liability for said policies, practices and/or customs, the Renton chief of police was the authorized policy maker on police matters and his decisions, explicit and de facto, were and are binding on defendant City of Renton- 53. The policy, practice and c usk m of approving, acquiescing, condoning and/or ratifying the arrest of the plaintiff m violation of his Fourth Amendment rights was a deliberate Choice of defendant City of Renton, by and through its chief of police. 54. Pursuant to the City's policy of approving, acquiescing, condoning and ratifying the arrest of Mr. Fri without probable cause in violation of his Fourth Amen l rigs, no disciplinary anion was taken against any defendant after the events of May 21, 2000. 55. These policies, practices and customs were maintained with deliberate, reckless and/or callous indifference to the constitutional rights of the plaintiff as set forth hereinabove. 56. The above -described policies, practices and customs of defendant City of Renton proximately caused the deprivation of ibe Fourth Amwdment rigs of the pbmbff. 57. As a proximate result of the above-descn`bed policies, practices and customs of defendant City of Renton, and as a result of the deprivation of plaintiff's Fourth Amendment rights, plaintiff suffered personal injuries as set forth hereinabove. 58. The Renton chief of police is not individually named as a defendant in this lawsuit- CoNcn HINT FOR DAMAGES -10 MUENSTER & KOENIG Jom R. MUENSTER, INC P-S- I 11111uRD AVF- SUITE 2 20 SEATnJF, WW I GT 99104 .e. v_ )"4 Af.'7_MAv I 1 2 3 4 5 6 7 S 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PUNMVE DAMAGES ALLEGATION 59_ Plaintiff hereby incorporates and realleges as if folly set forth herein each and every allegation of paragraphs 1 through 58. 60_ The acts and onassions of defendants herein were motivated by evil motive or intent, or involved recldess or callous indifference to the constitutional rights of the plaintiff I as set forth bmeinabove. 61. Defendant City of Renton should indenmffy the individual defendants for any damages awarded against them at the trial of this action, including punitive damages- 62. Defendant City of Renton is responsible for the fault of the individual defendants because the individual defendants were acting as agents or servants of the City. Defendant City of Renton is liable for all damages awarded against the individual defendants, including punitive damages. RCW 4.22.070(lxa). 63. Since plaintiff is fault -free, defendant City of Renton is jointly and severally liable for all damages awarded, including punitive damages- RCW 4.22-070(l)(b)_ PRAYER FOR REI�EF WHEREFORE, plaintiff prays for relief as follows: Compensatory Damages: The defendants should be required to pay compensatory damages in an amount to be proven at trial. COMPL.A]M FOR DAMAGES -11 MUENSTER & KOENIG Joint R. MUENSTER, INC-, P.S- 1 I I I 'IMM AvF_ SUrrE 2220 s�rnE.wAVllrlc��ow 98104 - (206) 4617500 �� 1 2 3 4 5 6 7 8. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2E 21 Punitive Daman: The defendants should be required to Pay VunkWe damages in an amount to be proven at trial Pursuant to Title 42, United States Code, § 1983; Title 42, United States Cam, § 1988; RCW 4-22.070(l)(a); and RCW 4.22-070(l)(b). Attorneys' Tees: The defendants should be required to pay the plaintiffs reasonable attorneys' fees and costs pursuant to Title 42, United States Code, § 1988. Mier Relief: The Court should P 29 the plaints swb other and further relief as the Court deems just and equitable- . DATED this the y of May. 2003. COMPLAINT FOR DAMAGES -12 n p"'Fx s.—. - Of Attorneys for Plaintiff MUENSTFA & KOEMG JouN R. MUENSTER, R c., P-S- SEAA,-ny. WASi11j4GTON ®AO'�'2d0 (ReV. 8/01) Summons in a Civil Action CIS SON UNITED STATES DISTRICT COURT MAY 2 7 2003 y5'8P �•n RECEIVED WESTERN District of WASHRM115GKERK'S OFFICE JESSY FREDERICKSON, Plaintiff, SUMMONS INA CIVIL CASE V. CITY OF RENTON, et al., CV03 = 1 Its"664f Defendants. CASE NUMBER: TO: (Name and address of Defendant) City of Renton YOU ARE HEREBY SUMMONED and required to serve on PLAINTIFF'S ATTORNEY (name and address) John R. Muenster Muenster & Koenig 1111 - 31 Avenue, Suite 2220 Seattle, WA 98101 an answer to the complaint which is served on you with this summons, within twenty (20) days after service of this summons on you, exclusive of the day of service. If you fail to do so, judgment by default will be taken against you for the relief demanded in the complaint. Any answer that you serve on the parties to this action must be filed with the Clerk of this Court within a reasonable period of time after service. CLERIC C( DATE (By) DEPUTY CLERK ' T.Ao- an tRev_ S/011 Summons in a Civil Action RETURN OF SERVICE Service of the Summons and complaint was made by me") DATE NAME OF SERVER (PRIN7) TITLE Check one box below to indicate appropriLate method of service ❑ Served personally upon the defendant. Place where served: ❑ Left copies thereof at the defendant's dwelling house or usual place of abode with a person of suitable age and discretion then residing therein. Name of person with whom the summons and complaint were left. ❑ Returned unexecuted: ❑ Other (specify): STATEMENT OF SERVICE FEES TRAVEL SERVICES TOTAL DECLARATION OF SERVER I declare under penalty of perjury under the laws of the United States of America that the foregoing information contained in the Return of Service and Statement of Service Fees is true and correct. Executed on Date Sigreatwe Of Server Addrem of Server (1) As to who may serve a summons see Rule 4 of the Federal Rules of Civil Procedure. CITY OF RENTON COUNCIL AGENDA BILL Al #: r 4 Submitting Data: Planning/Building/Public Works For Agenda of- Dept/Div/Board. Development Services Division June 2, 2003 Agenda Status Staff Contact... Lesley Nishihira (x7270) Consent .............. X Public Hearing.. Subject: Acceptance of the dedication of SW 27`h Street (aka Correspondence.. Strander Blvd) from the Boeing Longacres Office Park Ordinance ............. (LOP) property. Resolution............ Old Business........ New Business....... Exhibits: • Issue Paper • Vicinity Map Study Sessions...... Information......... • Deed of Dedication • Strander Agreement (without exhibits) Recommended Action: Council concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... N/A Amount Budgeted....... N/A Revenue Generated......... N/A Total Project Budget N/A City Share Total Project.. N/A SUMMARY OF ACTION: Pursuant to section 3.1 of the Strander Agreement (CAG-02-211), Boeing must dedicate to the City additional right-of-way from the Longacres Office Park (LOP) property in order to complete the extension of SW 27th Street (aka Strander Blvd.). As established by the agreement, the City has agreed that in exchange for this right-of-way: 1) the Traffic Mitigation Fee for development of the LOP shall be frilly satisfied; 2) all of Boeing's obligations for the Strander extension across the LOP property and any other approaches to the property that may be required are fully satisfied; and, 3) all of Boeing's obligations for any other off -site transportation improvements within the City required to support the level of development contemplated by the Environmental Impact Statement for the LOP shall be fully satisfied. The completion of this dedication will satisfy the requirements established by the agreement. STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to execute the Deed of Dedication. Rentonnedagnbill/ bh CITY OF RENTON Planning/Building/Public Works MEMORANDUM DATE: May 21, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council G� VIA: -�Iel Mayor Jesse Tanner FROM: Gregg ZimmermaZ'�&inistrator STAFF CONTACT: Lesley Nishihira, Development/Planning, x7270 SUBJECT: SW 27"' Street (aka Strander Boulevard) — Acceptance of Dedication ISSUE: The Boeing Company is requesting the City's acceptance of the dedication of SW 27'h Street (aka Strander Boulevard) from the Boeing Longacres Office Park property. RECOMMENDATION: Staff recommends Council accept the proposed dedication of SW 271' Street and authorize the Mayor and the City Clerk to execute the Deed of Dedication. BACKGROUND SUMMARY: In December of 2002, the City entered into an agreement with the Boeing Company regarding the extension of the SW 27'" Street right-of-way through the Longacres Office Park (LOP) property. The agreement refers to SW 271" Street as "Strander Boulevard" within the executed document (CAG-02-211). The agreement establishes that the extension of Strander Boulevard from Oakesdale Avenue SW across the LOP site to the city limits of Renton is included in the City's Transportation Improvement Program. The agreement also acknowledges the City's desire to confirm the availability, location and funding of the Strander right-of-way and extension. The agreement further establishes Boeing's intent to prepare the LOP property for potential development; thereby necessitating the rescission of the 1984 Agreement right- of-way alignment, as well as the modification of Boeing's payment obligations for the extension in light of current conditions. In addition, the agreement provides clarification Strander Blvd Dedication Issue Paper Page 2 of 2 of the applicable procedures and standards necessary for Boeing's construction of a local access road within the reserved Strander right-of-way. Pursuant to section 3.1 of the document, Boeing must dedicate to the City the necessary right-of-way from the LOP property in order to complete the extension of Strander Boulevard. The City has agreed that in exchange for this right-of-way: 1) the Traffic Mitigation Fee for development of the LOP shall be fully satisfied; 2) all of Boeing's obligations for the Strander extension across the LOP property and any other approaches to the property that may be required are fully satisfied; and, 3) all of Boeing's obligations for any other off -site transportation improvements within the City required to support the level of development contemplated by the Environmental Impact Statement for the LOP shall be fully satisfied. The completion of this roadway dedication will satisfy the requirements established by the Strander Agreement. The action is also consistent with the terms established by the Development Agreement between the Boeing Company and the City of Renton for future development of Longacres Office Park, which was executed in December of 2002. Similarly, the establishment of the right-of-way extension conforms to the Binding Site Plan recorded for the LOP on February 21, 2003. cc: Alex Pietsch, EDNSP Administrator Neil Watts, Development Services Director Jennifer Henning, Principal Planner Lesley Nishihira, Senior Planner rcAveS 0 j :::) West N 9 I Andover Pork E I Andover Pork E s m n D West N LLd in N SV I 7LindJASWJ N N N N N N S s n ? E oIle Rd E Volley Rd Joke St S Rd. 'mom IIl3LL911.�tl�YIJr. Return Address: City Clerk's Office City of Renton 1055 South Grady Way Renton, WA 98055 DEED OF DEDICATION Property Tax Parcel Number: Portions of Tax Lot No. 252304-9002 & 252304-9062 Project File #: LUA-02-022, ECF, BSP Street Intersection: SW 27'h Street & Oakesdale Avenue SW Reference Number(s) of Documents assigned or released: Additional reference numbers are on page Grantor(s): Grantee(s): 1. Longacres Park, Inc., a wholly -owned 1. City of Renton, a Municipal Corporation subsidiary of The Boeing Company LEGAL DESCRIPTION: (Area depicted on Exhibit A and additional legal description on Exhibit B) Tract F of the Boeing Longacres Property Binding Site Plan No. LUA-02-022, as recorded on February 21, 2003 under Recording No. 20030221002404, Records of King County, Washington. All situate in Section 25, Township 23 North, Range 4 East, Williamette Meridian, in the City of Renton, King County, Washington. The Grantor, for and in consideration of mutual benefits conveys, quit claims, dedicates and donates to the Grantee(s) as named above, the above described real estate situated in the County of King, State of Washington. IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year as written below. Annroved and Accented Bv: Grantor(s): Longacres Park, Inc., a wholly- Grantee(s): City of Renton, a Municipal Corporation owp'eV subsidiary of The Boeing Company Authorized Si toryMayor City Clerk INDIVI t�j141lit}t Pt STATE OF WASHINGTON ) SS ACx 'I COUNTY OF KING ) I certify that I know or have Colette M. Temmink, satisfactory evidence that Authorized Signatory of Longacres Park, Inc. signed this instrument and ��" y acknowledged it to be his/her/their free and voluntary act for the uses and purposes t '""'�'*"► mentioned in the instrument. Iot4yS eaL* wi i�Ibo dy, Notary Public 'iq and for the State of ashington ' 7 A, Notary (Print) My appointment expires: Dated: Hforms/xxxFRM/AGREE/stranderDEED\ t Page I FORM 04 0001/bh Exhibit A Map Y Heomis/xxXFRM/AGREE/StranderDEED.DOC\ coR Page 2 PM CWJ -3'S'1 FORM 04 0001/bh Exhibit B Legal Description A STRIP OF LAND FOR ROAD PURPOSES, BEING A PORTION OF PARCELS F AND G AS DELINEATED ON SURVEY RECORDED UNDER KING COUNTY RECORDING NUMBER 9201169002, IN VOLUME 85 OF SURVEYS, PAGES 27 AND 27A, EXCEPT THAT PORTION THEREOF CONVEYED TO THE CITY OF RENTON FOR THE OAKSDALE EXTENSION BY DEED RECORDED UNDER KING COUNTY RECORDING NUMBER 9803250371; BEING 90 FEET IN WIDTH, LYING 45 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE: COMMENCING AT THE NORTHWEST CORNER OF SAID PARCEL F; THENCE SOUTH 02006'48" WEST ALONG THE WEST LINE OF SAID PARCEL F, 115.30 FEET TO THE TRUE POINT OF BEGINNING; THENCE LEAVING SAID WEST LINE, SOUTH 88029'52" EAST 642.81 FEET TO THE POINT OF CURVATURE WITH A 455.00 FOOT RADIUS CURVE TO THE RIGHT; THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 41°21'21" AN ARC DISTANCE OF 328.42 FEET TO THE POINT OF TANGENCY; THENCE SOUTH 47008'31" EAST 404.41 FEET TO THE POINT OF CURVATURE WITH A 445.00 FOOT RADIUS CURVE TO THE LEFT; THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 41 °49'22" AN ARC DISTANCE OF 324.83 FEET TO THE POINT OF TANGENCY; THENCE SOUTH 88057'53 EAST 240.18 FEET TO THE WEST MARGIN OF OAKSDALE EXTENSION AS DELINEATED ON SURVEY RECORDED UNDER KING COUNTY RECORDING NUMBER 20000630900001, IN VOLUME 138 OF SURVEYS, PAGES 212 AND 212A, AND THE TERMINUS OF SAID CENTERLINE DESCRIPTION. CONTAINING 174,806 SQUARE FEET OR 4.01 ACRES, MORE OR LESS. THE SIDELINES OF THIS RIGHT OF WAY SHALL BE SHORTENED OR LENGTHENED SO AS TO MEET AT ANGLE POINT AND TO TERMINATE AT ALL BOUNDARY LINES. SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. Hforms/xxxFRM/AGREF/stranderDEED\ j Page 3 FORM 04 0001/bh CAG-02-211 STRANDER AGREEMENT This AGREEMENT is made and entered into this 4.!1- day of 00C�P->BP— 2002 by and between THE BOEING COMPANY, a Delaware corporation ("Boeing"), and the CITY OF RENTON, a municipal corporation of the State of Washington ("the City"). RECITALS A. Longacres Park, Inc ("LPI"), a wholly -owned subsidiary of Boeing, is the owner of certain real property ("Property"), known as the Longacres Office Park ("LOP"), located in the City of Renton, King County, Washington, and more particularly described in EXHIBIT A attached hereto and incorporated herein by this reference. LPI and Boeing have entered into a long-term Ground Lease ("Lease") with effect from January 1, 1993 pursuant to which Boeing may possess the Property through December 31, 2027 and may in certain circumstances extend the term of the Lease through December 31, 2057- Pursuant to the Lease, Boeing may enter into this Agreement in Boeing's own name. A memorandum of the Lease was recorded as No. 9707030128 in the Real Property Records of King County. B. The City has included in its Transportation Improvement Program ("TIP") an extension of Strander Boulevard (also known as S.W. 27'h Street) west from Oakesdale Avenue S.W. across the Property to the City limits of Renton ("Strander Extension" or "Extension"). C. On May H, 1984, the City and Broadacres, Inc., Boeing's predecessor in interest, entered into an agreement recorded in King County as No. 8406010540 ("1984 Agreement"), providing for, among other things, (a) reservation of right of way for the Strander Extension across the Property, (b) establishment of an alignment for the Extension across the Property, (c) acquisition by the City of the reserved right of way, (d) construction by Broadacres of a local access road according to City street standards for local access roads within the reserved right of way, (e) payment by Broadacres not to exceed 30 percent of the total cost of extending Strander from the east Property line to 200 feet east of the Burlington Northern railroad right of way, and (f) reduction of Broadacres' payment by the full cost expended by Broadacres in designing and constructing the local access road. D. The Environmental Impact Statement ("EIS") Mitigation Document for the LOP that was issued in May, 1995 ("Mitigation Document") included a Transportation Mitigation Conditions Agreement that among other provisions requires Boeing to pay to the City transportation mitigation fees of $75.00 per trip ("City Transportation Mitigation Fee") based on 27,000 average daily trips to be generated by full development of the LOP ("LOP Mitigation Fee"). Boeing has paid to the City, as transportation mitigation fees under the Transportation Mitigation Conditions Agreement, $157,500 (based on 2,100 average daily trips) at the time of permit application for the Boeing Commercial Airplane Group ("BCAG") Headquarters Building and $69,750 (based on 930 average daily trips) at the time of permit application for the Boeing -Renton Family Care Centre. The LOP Mitigation Fee less the transportation mitigation fees already paid to the City ("Net LOP Mitigation Fee") as of the date of this Agreement is $1,797,750 (based on 23,970 average daily trips, referenced hereinafter as the "Prepaid Trips"). Strander Agreement E. Boeing now plans to prepare the Property for potential development that will require (a) modification of the 1984 Agreement right of way alignment, (b) modification of Boeing's payment obligations for the Extension to address current conditions, and (c) clarification of the procedures and standards for Boeing to construct a local access road within the reserved right of way for the Strander Extension. F. The City desires to confirm the availability, location and funding of the Strander right of way and extension. In addition, the City has received information and data provided by Boeing indicating that expansion and improvement of the Grady Way and Oakesdale Avenue intersection will be required as a result of traffic demands from the completion of Oakesdale Avenue and future development in the area. G. Boeing and the City desire to rescind the 1984 Agreement and to enter into a new agreement regarding the Strander Extension to replace the 1984 Agreement. H. Establishing this Agreement will materially aid the City in approaching the State of Washington and federal funding agencies for financial assistance in developing the Strander Extension project. I. The City and Boeing consider this effort to be a public -private partnership and approach it and this Agreement in the spirit of partners, anticipating that issues and unforeseen events will be resolved on a mutually agreeable basis as they arise during the course of performance of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and under the terms and conditions hereinafter set forth, the receipt and sufficiency of which is hereby acknowledged, the parties hereto covenant and agree as follows: 1. Rizbt of Way Reservation and Alipnment. Boeing agrees to reserve for the duration of this Agreement a 90-foot wide right of way across, over, and through the Property for the Strander Extension according to the alignment described in EX IIBIT B; attached hereto and incorporated herein by this reference, and approximately depicted in EXHIBIT C, also attached hereto and incorporated herein by this reference ('Right of Way Reservation"). The City agrees that the alignment of the Strander Extension shall be located within the Right of Way Reservation. 2. Building Restriction. Unless otherwise provided in this Agreement, Boeing agrees not to construct permanent buildings within the Right of Way Reservation and setbacks from the Right of Way Reservation that are required by City Code. For purposes of this Agreement, the term "building" shall mean any structure having a roof supported by columns or walls and intended for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or materials of any kind or nature. 3. Right of Way Acquisition. 3.1. Boeing agrees to dedicate to the City that portion of the Property located within the Right of Way Reservation ("Right of Way Property"). This dedication shall be accepted by Strander Agreement Page 2 of 6 11/21/02 the City within 180 days from the date of this Agreement. In consideration for the dedication of the Right of Way Property, the City agrees that (a) the LOP Mitigation Fee payable to the City of Renton for the LOP shall be fully satisfied, (b) all of Boeing's obligations for the Strander Extension across the Property and approaches to the Property that may be imposed by the City or any financing jurisdiction shall be fully satisfied, and (c) all of Boeings obligations for any other off -site transportation improvements within the -City of Renton that are required to support the level of full development of the LOP as contemplated in the EIS shall be fully satisfied. 3.2. The City agrees to enter into formal discussions with Boeing regarding placement of the proposed expansion and improvement of the Grady Way and Oakesdale Avenue intersection as a priority project on the City's TIP at the next scheduled update of the TIP. Any agreement reached between the City and Boeing on this subject shall be memorialized and approved in a separate document. 3.3. The City agrees not to adopt an authorization under applicable law for the acquisition of all or part of the Right of Way Property under condemnation or threat of condemnation during the term of this Agreement, unless Boeing fails to dedicate the Right of Way Property in accordance with the terms and provisions of this Agreement. 3.4. The City agrees that Boeing may at the time of City acquisition of the Right of Way Property reserve a nonexclusive perpetual easement over, across, along, in, upon, under, and through the Right of Way Property for purposes that include access, utility, drainage, and any regulatory requirements applicable to the development of LOP. Any uses for the Right of Way Property proposed by Boeing other than for those purposes will require prior City approval, which shall not be unreasonably withheld. 4. Reserve Account. 4.1. Upon dedication of the Right of Way Property to the City, the City agrees to create a reserve account in Boeing's name ("Reserve Account") that contains the Prepaid Trips. Trips i.n the Reserve Account shall be considered the personal property of Boeing unless they are assigned by Boeing to a successor in interest to all or any portion of real property located in the City of Renton, including, but not limited to, an owner's association or similar entity governing any or all of such property. Boeing may at its sole discretion withdraw from the Reserve Account all or a portion of the Prepaid Trips, to be credited against and constitute full payment of the City Transportation Mitigation Fee for the equal number of trips generated by development of any property owned by Boeing within the City of Renton as of the date of this Agreement ("Renton Properties") that would otherwise be subject to the City Transportation Mitigation Fee. The Renton Properties are described in EXHIBIT D attached hereto and incorporated herein by this reference. If and when Boeing withdraws such. Prepaid Trips from the Reserve Account, the number of Prepaid Trips in the Reserve Account shall be correspondingly reduced. Should Boeing choose to assign Prepaid Trips to projects other than LOP, those Prepaid Trips will no longer be available for LOP transportation mitigation. 4.2. Boeing shall timely notify the City, as provided in this Agreement, of the withdrawal, designation, or assignment of trips in the Reserve Account by providing to the City a document in the form and content described by EXHIBIT E attached hereto and incorporated herein by this reference. The City agrees to provide to Boeing written confirmation of such withdrawal, designation, or assignment, also as described by EXHIBIT E. Strander Agreement Page 3 of b 11/21/02 5. Review of Plans. The City agrees to use its best and timely efforts to include Boeing in the planning and design of the Strander Extension. Prior to City approval of construction plans for the Strander Extension, but in any event no later than sixty (60) days prior to commencement of construction of the Strander Extension, the City shall provide Boeing with engineering, architectural, and other construction plans for the Extension and related improvement, including but not limited to signal control systems, utilities, sidewalks, driveway access, walls, fencing, lighting, and signing. 6. Local Access Road. Should Boeing require Property access prior to completion of the Strander Extension, Boeing may construct upon all or part of the Right of Way Property a local access road to City standards ("Local Access Road"). The Local Access Road may include roadway, utilities, stormwater facilities, sidewalks, lighting, and other structures required by Boeing and the City. The Local Access Road shall be dedicated to the City for public use within thirty (30) days following its completion. The City agrees that the Local Access Road or a mutually agreed upon detour route shall remain open to vehicular traffic during construction of the Strander Extension. The City agrees to reimburse Boeing at the time of the Strander Extension construction for all design and construction costs incurred for Local Access Road components that are designed and constructed to City standards for and that may be incorporated into the Strander Extension project. 7. Street Access and Intersections. 7.1. All Property frontage along the Strander extension shall have access to the public right of way, unless otherwise agreed by the parties. 7.2. Boeing may establish along the Strander Extension two intersections with streets to the north and south of the Extension. Boeing may propose additional intersections in the future for consideration and possible approval by the City. Boeing shall pay full cost for any traffic signal(s) required at any intersections established. Boeing may also establish along the Strander Extension private driveway access points, subject to City Code requirements; provided, however, that the City reserves the right to limit turning movements at such private driveway access points to right -in and right -out only. 8. Termination. This Agreement shall terminate twenty (20) years from the date of execution of this Agreement, or upon final completion of the Strander Extension, whichever occurs earlier. If construction of the Strander Extension has not been fully funded and commenced by the date of termination of this Agreement, Boeing at its sole discretion may require that the City reconvey to Boeing the Right of Way Property exclusive of the Local Access Road if dedicated to the City as provided in Paragraph 6 of this Agreement. When the Right of Way Property is reconveyed to Boeing by the City, Boeing shall pay to the City the amount of the Net LOP Mitigation Fee credited to Boeing under Paragraph 3.1 of this Agreement. 9. Default. In the event of a default or failure of performance by either party of any term or condition under this Agreement, the defaulting party shall have thirty (30) days after written notice given to that party by the non -defaulting party, as provided in this Agreement, to cure the default; provided, however, that if the cure cannot reasonably be completed within such thirty (30) day period, the defaulting party shall have such longer period as is reasonably necessary to cure the default so long as the defaulting party shall commence the cure within the thirty (30) day period and thereafter complete the cure with due diligence. Strander Agreement Page 4 of 6 11/21/02 10. Successors and Assigns. This Agreement and each of the terms, provisions, conditions, and covenants herein shall run with the land and shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. The parties acknowledge that Boeing may assign this Agreement to an owner's association or similar entity for the Property, and agree that upon such assignment Boeing shall be released from all rights and obligations hereunder. Notwithstanding the foregoing, the parties agree that Boeing may retain all rights to the Prepaid Trips in the Reserve Account, as provided in Paragraph 4.1, and may assign those rights for withdrawal and use as provided in this Agreement. 11. Rescission of 1984 Agreement. Upon execution of this Agreement, the 1984 Agreement shall be null, void, and without effect. 12. Compliance with Laws. The parties shall at all times exercise the rights granted to them under this Agreement in accordance with all applicable statutes, orders, rules and regulations of any public authority having jurisdiction. 13. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Washington. Venue for any action under this Agreement shall be King County, Washington. 14. Notice. Any notice required or permitted to be given under this Agreement shall be in writing and shall be delivered to the following designees: If to Boeing: with a second notice to: Colette Temmink The Boeing Company MC 1F-58 P.O. Box 3707 Seattle, WA 98124 Fax: 206-662-1355 Gerald Bresslour, Esq. The Boeing Company MC 13-08 P.O. Box 3707 Seattle, WA 98124 Fax: 425-965-8230 If to City of Renton: Gregg Zimmerman Administrator of Planning, Building, and Public Works City of Renton 1055 South Grady Way Renton, WA 98055 Fax: 425-430-7241 with a second notice to: Strander Agreement Sandra Meyer Planning, Building, and Public Works City of Renton 1055 South Grady Way Renton, WA 98055 Page 5 of 6 11/21/02 Fax: 425-430-7241 Notices may be delivered by facsimile or U.S. mail. Notices shall be deemed effective, if mailed, upon the second business day following deposit thereof in the United States mail, postage prepaid, certified or registered mail, return receipt requested, or upon delivery thereof if otherwise given. Either party may change the address to which notices may be given by giving notice as above provided. Boeing or its successor or assign to this Agreement shall give notice to the City of what successor property owners shall be given separate notices under this Paragraph 14 in additions to the above. IN WITNESS WHEREOF, pursuant to the provisions of Ordinance No. 41a21o0 of the City of Renton, said City has caused this in ment to be executed by its—�%iQ.t-t6r- DATED this /� �' day of 2002 APPROVED AS TO FORM: the State of Washington I Lawrence J. �en d City Attorney i,G COMPWaaware corporation p W. Cyb� THE CITY OF RENTON, a municipal corporation of By: ®'�w►�/ Its: Mayor ATTEST/AUTHENTICATED: Renton City Clerk Strander Agreement Pace 6 of 6 11/21/02 t CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Transportation Systems Division Staff Contact...... Jason Fritzler, x-7243 Subject: Reallocation of Funds Logan Avenue Bridge Seismic Retrofit Exhibits: Issue Paper TIP Documents #15 and #39 Vicinity Map 2003 Reallocation Summary Recommended Action: Refer to Transportation Committee Al #: a I For Agenda of: June 2. 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $200,000 Transfer/Amendment....... $121,000 (Reallocation) Amount Budgeted....... $ 79,000 Revenue Generated......... $130,560 (BRAG Grant) Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Since the February 2003 reallocations for the Logan Avenue Bridge Seismic Retrofit (TIP #15) were unveiled in the amount of $79,700, additional costs have accrued in Preliminary Engineering, Construction Engineering, and the Construction Contract. The cost increase began with the under- estimation. of construction costs that did not include traffic control, debris control devices, and contingencies. The cost increase continued with additional work to complete the Biological Assessment (BA), Hydraulic Project Approval (HPA), Shoreline Exemption, Noise Variance, and the Environmental Classification Summary. Recently, a Supplemental Local Agency Agreement was submitted to WSDOT in the amount of $163,200 that is 80% reimbursable through a BRAC grant. When approved by WSDOT Local Programs, this will obligate the grant funding to the City in the amount of $130,560, leaving a balance of $32,640 to be paid by the City. STAFF RECOMMENDATION: The Transportation Division staff recommends that Council approve the reallocation of funds in the amount of $121,000 from the Rainer Avenue-SR167to S 2nd St Corridor Study (TIP #39) to the Logan Avenue Seismic Retrofit Project. This would bring the total appropriations for the project to the sum of $200,000. H:Transp/admin/agendabill/2003/Logan Avenue Bridge Seismic Retrofit CITY OF RENTON PLANNINGBUILDING/PUBLIC WORKS MEMORANDUM DATE: May 15, 2003 TO Kathy Keolker-Wheeler Member of the Renton City Council G VIA: Jesse Tanner, Mayor FROM: Gregg Zimmerman, Administrator STAFF CONTACT: Jason Fritzler, x 7243 SUBJECT: Logan Avenue Bridge Seismic Retrofit — Construction ISSUE: The Transportation Systems Division desires to increase the 2003 appropriation for the Logan Avenue Bridge Seismic Retrofit Project (TIP #15) from $79,700 to $200,000 (current engineer's estimate). With Council approval, this will be accomplished by taking $121,000 from the Rainier Avenue -SR 167 to S. 2nd Street Corridor Study (TIP #39) 2003 appropriation and adding this to the Logan Avenue Bridge Project. The overall 317 account 2003 appropriated budget of $6,661,200 will remain unchanged. Please see the table below to better understand how the $200,000 is separated into each element of the projects costs. Requested Amount $200,000 Project Amount 1 + 2 $163 200 1 PE Costs $38, 700 2 Construction Costs $132 200 Contingency $37 000 As the table shows, $37,000 is left for issues that may arise during and after construction. The $163,000 is the amount of the WSDOT Local Agency Agreement, which is awaiting WSDOT approval. Once we receive approval of the grant agreement the City can solicit bids for the proj ect. RECOMMENDATION: Council approve the reallocation of funds and the increase in the projects costs in the amount of $121,000. BACKGROUND: As part of the City's effort to upgrade all of its existing structures to better withstand seismic events, it has identified the Logan Avenue Bridge over the Cedar River as a candidate for a phase 1 seismic retrofit. This project will construct longitudinal and transverse restrainers to be fitted to the bridge to limit the movement of the bridge span in the event of an earthquake. The original agreement dated April 23, 2001 included a grant amount of $113,600 for construction and preliminary engineering costs. Since then, PE costs have risen due to extra time put forth to complete the Biological Assessment (BA), Hydraulic Project Approval (HPA), Logan.Avenue Bridge Seismic Retrofit May 15, 2003 Page 2 of 2 Shoreline Exemption, Noise Variance, and the Environmental Classification Summary. Additionally, the construction contract estimate has increased due to the findings in the BA, the requirements set forth by the HPA, and the re-evaluation of construction costs. Funding: Based upon the current schedule it is now estimated that an appropriation of $90,000 is required for the Rainier Avenue Corridor Study in 2003, making it possible to shift enough funding to fully design and construct the Logan Avenue Project. An additional $120,000 will be requested for the Rainier Avenue Corridor Project as part of the Transportation Improvement Program (TIP) and budget process for 2004. H:\Division.s\TRANSPOR.TAT�DESIGN.ENGVASON\Logan Ave Seismic\Logan Avenue Issue Paper2.DOC CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 5 -15 FINAL w/11r2m "'"" CITY OF RENTON - PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION . 9111711 - 71111R SIX-V;:AP Tire ` Rainier Ave - SR 167 to S 2nd St Functional Classification: N/A Fund: 317 Proj. Length: N/A Proj: 12193 RANK: 39 CONTACT: Nick Atzali 425-430-7245 DESCRIPTION: Pre -engineering study to evaluate short-term and long-term traffic flow and safety improvements in this corridor. Included will be access control/consolidation of driveways, potential for adding HOV lanes, and signing and intersection improvements. JUSTIFICATION: This is a critical corridor serving the central Renton area with existing operational problems and it is projected to experience severe congestion in the future. STATUS: Sound Transit and the City will be evaluating potential improvements to increase speed, reliability and ridership of transit services and HOV movements. CHANGES: Add $40,000 in 2004: Sound Transit has agreed on a contingency plan to evaluate additional alternatives in the event that the WSDOT 1-405 study is unfunded pending the November 2002 vote. [Funded: 1120,836 nFun ed Project Totals Programmed Pre-2003 Six Year Program ITEM Programmed Spent Pre-2002 2002 Total 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development 120,836 1,273 29,563 90,000 50,000 40,000 Precon En /Admin R-O-W includes Admin Construction Contract Fee Construction En /Admin Other TOTAL EXPENSES 120,836 1,273 29,563 90,000 50,000 40,000 SOURCE OF FUNDS: 1/2 Cent Gas Tax Business License Fee 100,836 1,273 9,563 90,000 50,000 40,000 Vehicle License Fee Grants in -Hand Mitigation In -Hand 1 20,000 20,000 L.I.D.'s Formed Other In -Hand Grants Proposed Miti ation Proposed L.I.D.'s Proposed Other Proposed Undetermined MTArMURCESI 120,3361 ,27 2 ,56 0,000 1 50,0001 40,000 R.W. all 11r= 1:22 PM 5.39 FINAL J: \Ren-. -Cover . dwg Fri Feb 22 14: 43: 16 2002 By: D.T. van�`."°'mOGAN AVENUE BRIDGE ecsor,m: N.T.S. 1°A10Nf�' ""e 1�'W' CITY OF „ cEs, IncI. Famme— 2002 o J.J.L. RENTON ._: Consulting EngineeringSenrices SEISMIC RETROFIT rrq D.T. aK uo� 1211 Fouts Avenue East oerw,a ea ork DATUM R.K.B. �*r Planning/Building/Public Works Dept. TeL(380�70SOlrVA i1°86Fax'c�iio2s.s',eT TITLE SHEET • � NO. REVISION BY DATE APPR �rraavru T M Wy arri AceollowLy Gregg 2immermon P.E.. Adminiatrotor ® 0 0 m GRANT AV 5 RENTON AV 5 17 HIGH AV 5 Ll 7AYLOR AV NW �� d HARD/D HARDIE TAYLOR AV m �d �'��N1� s AV 3;IV1 ❑ 70 5HA77UCK AV L N WHIT- WORTH AV 5 Z rn ti=� 0 _ p MORRIS AV 5 y ~ 5WHER6 Q AV NVOM MPNETT AV 5 / LOGAN WILLIAM5 AV // �� wILLIA yS AV N aWELL5 AV WELLS AV / � PARK AV N PARK AV �� CEDAR AV 5 � � �y GARDEN AV N GARDEN AV PENTON AV 5 / a FACTORY AV N z AV Transportation Division ` 2003 Reallocation Summary ,'/ -s 2/14/03 TIP 1 2 3 a 5 6 7 8 Project Title Street Overlay Program Oakesdale Ave. SW Phase 2 Transit Pro ram Walkway Program Transit Center Transit Priority Signal System SR167 / SW 27th St/ Strander By Strander Design Rainier Av / SR 167 2003 TIP Budget $ 410,000 $ 424,703 $ 80 000 $ 250,000 $ 10,000 $ 370,295 $ 10,000 $ 600,000 $ 20,000 Change 51 200 -324,703 -60 000 -200 000 10,000 500,205 New Allocation $ 461,200 $ 100,000 $ 20,000 ' $ 50 000 $ 20,000 $ 870,500 $ 10,000 $ 600,000 $ 20,000 Comment Not expended in 2002. Project closeout. Consultant deemed unncecessa Program studv. $$ will be available if needed. Not ex ended in 2002. Cost estimate for video has increased. Not expended in 2002. Not expended in 2002. Coordination with Parks and pool project needed. Reduced need due to schedule. ncrease in contract cost estimate. 9 10 SR169 HOV - 140th to SR900 Duvall Ave NE $ 200,000 $ 630,878 50,000 -59,978 $ 250,000 $ 570,900 11 Renton Urban Shuttle RUSH $ 60,000 $ 60,000 12 Arterial HOV Program $ 10,000 $ 10,000 13 Trans -Valle & Soos Creek Corr. $ 10,000 $ 10 000 14 15 Brid a Inspection & Re air Logan Av Brid a Seismic Retrofit $ 40,000 $ 12,500 67,200 $ 40 000 $ 79,700 ro ram 64,200 Not expended in 2002. Project closeout Not expended in 2002. S. 2nd mast arms project billing to occur in Feb., 2003, 17 18 Loop Replacement Program Sign Replacement Program $ 20,000 $ 7,500 15,000 $ 35,000 $ 7,500 19 Pole Program $ 25,000 $ 25,000 20 Sunset/Anacortes Ave NE $ 31,660 -4,160 $ 27,500 21 Lake Wash. By -Park to Coulon Pk $ 10,000 $ 10,000 22 Lake Wash. Bv-Coulon to NE 44th $ 20,000 $ 20,000 23 24 S. 2nd Street Safety Project Arterial Circulation Program $ 21,637 $ 200,000 181,663 $ 203,300 $ 200,000 25 Project Develop ment/Predesi n $ 175,000 $ 175,000 Fewer 1-405 meetings than expected. 1 % for the Arts contribution lower due to lower construction program, Not expended in 2002. 26 27 WSDOT Coordination Program 1-405 HOV Direct Access $ 20,000 $ 30,000 -10 000 $ 10,000 $ 30,000 28 29 City Gateways Traffic Safety Program $ 50,000 $ 40,000 -25,000 75,000 $ 25,000 $ 115,000 3o Traffic Efficiency Program $ 347,000 -208,500 $ 138,500 Delay purchase of controllers. 31 JArterial Rehab. Pro . $ 234,200 $ 234,200 Transp- ",tion Division 2003 Re: ition Summary 2/14/03 TIP Project Title 2003 TIP Budget Change New Allocation Comment 32 Trans Concurrenc $ 40,000 -3 700 $ 36,300 Cost estimate lower. 33 Missing Links Program $ 30,000 $ 30,000 34 Park -Sunset Corridor $ 5,000 $ 5,000 35 RR Crossing Safety Pro . $ 10,000 170,000 $ 180,000 Not expended in 2002. Railroad determined 2003 schedule. 36 Interagency Signal Coord. $ 8,000 $ 8,000 37 Environmental Monitoring $ 105,000 45,000 $ 150,000 Not expended in 2002. 38 Bicycle Route Dev. Program $ 20,000 $ 20,000 39 Rainier Av-SR 167 to S n 0,000 210,000 260,000 or comprehensive corridor study contract award. 40 r th Corri or $ 1b,000 $ 75,000 41 CBD Bike & Ped. Connections $ 105,000 -80 000 $ 25,000 Smaller work program anticipated in 2003. 42 Lind Av-SW 16th - SW 43rd $ 5,000 -5,000 No work expected. 43 SW 7th St./Lind Ave SW $ 26,000 243,700 $ 269,700 Not expended in 2002. 44 Benson Rd S / S 31 st St $ 140,000 10,000 $ 150,000 Not expended in 2002. King County is lead. 45 Valley Connections to West $ 305,000 -305,000 $ - Toney sent in 2002. 46 Oakesdale Ave SW Extension $ - $ - 47 South Renton Project $ 175,000 $ 175,000 48 NE 8th St - Union to Duvall $ 7,500 $ 7,500 49 GIS Needs Assessment $ 10,000 $ 10,000 50 NE 4th St/Ho uiam Av NE $ 400,000 -362 800 $ 37,200 Design only in 2003. 51 Sunset/1-405 Interchange $ 40,000 20,000 $ 60,000 Not expended in 2002. Modeling work needed for North Renton land use scenarios. 52 Trans Valle ITS $ 50,000 $ 50,000 53 Grad W A roach at Rainier Av $ 620,000 $ 620,000 54 Houser W S - Main to Burnett $ - $ - Ad'ust to budget rounding $ 127 -127 <ota Sou T :`'e' ?<:> s Division 2003 spending plan.As CITY OF RENTON COUNCIL AGENDA BILL AI #: 4 Submitting Data: Planning/Building/Public Works For Agenda of- Dept/Div/Board.. Transportation Systems Division June 2, 2003 Agenda Status Staff Contact...... 'Jason Fritzler, x-7243 Consent .............. Public Hearing.. Correspondence.. Subject: Osborn Pacific Group Contract for Environmental Monitoring for Oakesdale Phase II Ordinance ............. Wetland Resolution........... . Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... TIP Documents #37 Information......... Vicinity Map 2003 Reallocation Summary Contract Recommended Action: Refer to Transportation Committee Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $109,657 Transfer/Amendment....... Amount Budgeted....... $150,000 Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: After the construction of the Oakesdale Avenue Extension, it was required that a total of 3.5 acres of land be converted into an emerging forest/scrub shrub area. The two agencies involved with the City that govern the methods for construction and water quality testing are the Corp of Engineers and DOE respectively. The requirement set forth by both agencies is that a ten-year monitoring plan be established involving reports, as-builts, and data to show the progression of the wetlands progress to survive on its own. Currently, Osborn Pacific in the consultant monitoring the Phase I site just east of Oakesdale Avenue SW. The Transportation Division is now requesting that Osborn Pacific be entered into the ten-year agreement to monitor the Phase II site just south of the Phase I site. STAFF RECOMMENDATION: The Transportation Division Staff recommends that Council authorize the Mayor and City Clerk to enter into the proposed agreement with Osborn Pacific Group to conduct wetland monitoring services for Oakesdale Avenue Phase II Wetland. H:Trans/Admin/Agendabi112003/Osborn Pacific Environmental Monitoring CITY OF RENTON PLANNINGBUILDING/PUBLIC WORKS MEMORANDUM DATE: May 15, 2003 TO:Kathy Keolker-Wheeler, President Members of the Renton City Council VIA: Jesse Tanner, Mayor FROM: Gregg Zimmerman, Administrator STAFF CONTACT: Jason Fritzler, extension 7243 SUBJECT: Oakesdale Avenue S.W. Phase II Wetland Environmental Monitoring Program ISSUE: The Transportation Systems Division desires to contract with Osborn Pacific to perform the required ten- year wetland monitoring for the Oakesdale Avenue SW Phase II site (See attachment). The work performed by Osborn Pacific will include the establishment of all monitoring points, gauges, and as- builts. They will also analyze all collected data, write monitoring reports describing the analysis, and submit the required documentation to the proper agencies (DOE, WSDOT, and the Corps). RECOMMENDATION: The Council authorize the Mayor and City Clerk to execute the contract with Osborne Pacific for the ten- year Oakesdale Avenue Phase II Wetland Monitoring in the amount of $109,657. BACKGROUND: The Environmental Monitoring Program was set up for monitoring both Oakesdale Avenue SW Phase IA project and the Houser Way Relocation project that required wetland mitigation. The Houser Way Relocation wetland mitigation is completed and has met the monitoring requirements. Phase II is located approximately 900 feet east of the newly constructed Oakesdale Avenue Extension. The Phase I mitigation site was constructed for partial mitigation for Phase IA of Oakesdale Avenue and is located just north of the Phase II site on the east side of Oakesdale. The entire mitigation site is 3.5 acres, of which 0.62 acres of created wetland were allocated as mitigation for Phase 1A. The remaining 2.73 acres will be counted as mitigation for Phase II. In this mitigation area, 1.43 acres of cattail emergent wetland will be converted into 1.43 acres of forest/scrub shrub wetland. Osborn Pacific Group, Inc. was hired to by the City of Renton to monitor the Phase I Wetland and prepare monitoring reports as required and to recommend maintenance for up to ten years. Currently, Phase I is very close in getting DOE and the Corps approval. The Environmental Monitoring Program has $150,000 in 2003 appropriations and is TIP #37. H:\Division.s\TRANSPOR.TAT\DESIGN.ENGUASOMISSUEwetland.DOC I CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION Inn? Anne tv sir n r� Environmental Monitoring Program Functional Classification: N/A Fund: 317 Prof. Length: N/A Proj: 12187 RANK: 37 CONTACT: Joe Armstrong 425-430-7303 DESCRIPTION: STATUS: Monitoring of wetland mitigation installed as a project environmental requirement and to perform Wetland mitigation installed in conjuction with Oakesdale Ave. SW Phase 1 and biological assessments as required by the Endangered Species Act. Houser Way Relocation projects. JUSTIFICATION: CHANGES: Monitoring ensures that the wetland vegetation installed is properly established. Creates an Houser Way wetlands monitoring is near completion; monitoring report No. 3 is account to pay for unscheduled project environmental assessments. due in 2002. This wetland is a success. Oakesdale Phase 1A has a 7-year monitoring period that requires maintenance 3 times a year. The first monitoring report is complete and has been sent to the regulatory agencies. The report identifies additional plantings needed to meet the wetland requirements; these will be planted in Spring 2002 as well as performing regular maintenance. Oakesdale Phase 2 wetland is a new wetland that will be constructed in 2001. Project Totals Programmed Pre-2003 un e : 1817,374 JUnfun e Six Year Program ITEM Programmed Spent in 2001 2002 Total 2003 2004 2005 2006 2007 2008 EXPENSES: Project Development Precon En /Admin 157,956 7,956 65,000 85,000 25,000 15,000 15,000 10,000 10,000 10,000 R-O-W includes Admin Construction Contract Fee 371,432 9,418 332,014 30,000 5,000 5,000 5,000 5,000 5,000 5,000 Construction En /Admin 195,000 30,000 165,000 75,000 30,000 30,000 10,000 10,000 10,000 Other 92,986 92,986 TOTALS S 817,374 17,374 520,000 280,000 105,000 50,000 50,000 25,000 25,000 25,000 SOURCE OF FUN1597- 1/2 Cent Gas Tax Business License Fee 163,582 38,000 125,582 25,582 25,000 25,000 12,500 12,500 25,000 Vehicle License Fee Grants In -Hand Miti abon In -Hand 653,792 17,374 482,000 154,418 79,418 25,000 25,000 12,500 12,500 L.I.D.'s Formed Other In -Hand Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined UTAL SOURCE51 817,374117,3741 520,000 280,000 105,0001 50,0001 50,000 ___25,0001 25,0001 25,000 071OW2002 142 FM 5 - 37 FINAL e: ' di y�;4 '_ - -' .. ` / ((' _ t } x i J'', y" 'wx - t " S, es l�•�- !", t "'ji _ i -t ( i f ,. y �€ .6 f � � tee% 1 $ - �-- ' - i t - s - ,.,.+V - ..,-•-^.'s.."-gam qs�'�-; 'y„a ' l . 3,y f h gr 'emu i i ' i x.' ,_-•„a*.—.'.• � dpi r? 4m .y 2� � ,�..,...J4 1 myi� �'`°'.-: - \; F �.'! psi.,. � ,.:�'• r.......�. -. - .. - zt _IAT�....�- p.°a..".t'` �`i w?ter ^✓ .i^Z-r3�wx� ........... ... M4 a _ _ ..':L.o.v.'{ 'i:, 'a„ d. " 1~ _t k _ h - r h n� +N+'n• -.0 t .-.. '�' � � �`>�. amp. x+r F" '' -�'• � L t s �. i .! a , - -• .j ! "si 99TH� +.', '` S'•S t .l (pr� � � ,�.� " kf' _I ua+'R .!: , It .s? 4 W c J�'R t_ r�y T .. s'p� f .:eu•- (��� t, ' _. -�4 VIP r" •' i . a • -� — Q _ E. Y '' `erg `�` ( 4�+ �- - � .' ' 9e �.n Y ���_ •i- � ;'- t ''�p . f 1 L "��;,'�d .,�F ;�`�.. �Q c '.v.t � } � wu6 L � 1 3 X :� i('� � `°'+�• t F( - _}�� , ... F' ' 't' . x *y{' •", y h CMS ti! z. � � ASE� 1, � ��� orT < � � w' n W�jETj 771L(A+NDe - f ' � a ! t ( �,^f ��j.. ��_,nkx € 3�:-x(. � p �. t y. '�`•'_"._�.. V 5VRREJ }.d4 wad�y,wHASE2 xh i ETLAND:.-' 1.09 ACRES) �.a x° �. Transportation Division 2003 Reallocation Summary 5/1 /2003 TIP Project Title 2003 TIP Budget Change New Allocation Comment 1 Street Overlay Program $ 410,000 51,200 $ 461,200 Not expended in 2002. 2 Oakesdale Ave. SW Phase 2 $ 424,703 -324 703 $ 100,000 Project closeout. 3 4 5 6 Transit Program Walkway Program Transit Center Transit Priority Signal System $ 80,000 $ 250 000 $ 10,000 $ 370,295 -60,000 -200,000 10,000 500,205 $ 20,000 $ 50,000 $ 20,000 $ 870,500 Consultant deemed unncecessa ry Program study. $$ will be available if needed. Not expended in 2002. Cost estimate for video has increased. Not expended in 2002. Not expended in 2002. Coordination with Parks and pool project needed. Reduced need due to schedule. Increase in contract cost estimate. Not expended in 2002. Project closeout. Not expended in 2002. S. 2nd mast arms project billing to occur in Feb., 2003. Fewer 1-405 meetings than expected. 1 % for the Arts contribution lower due to lower construction program. Not expended in 2002. Delay purchase of controllers. 7 SR167 / SW 27th St/ Strander By $ 10 000 $ 10,000 8 9 10 Strander Design Rainier Av / SR 167 SR169 HOV - 140th to SR900 Duvall Ave NE $ 600,000 $ 20,000 $ 200,000 $ 630,878 50,000 -59,978 $ 600,000 $ 20,000 $ 250,000 $ 570,900 11 12 Renton Urban Shuttle RUSH Arterial HOV Program $ 60,000 $ 10,000 $ 60,000 $ 10,000 13 Trans -Valley & Soos Creek Corr. $ 10,000 $ 10,000 14 Bride Inspection & Repair $ 40,000 $ 40,000 15 16 17 18 Logan Av Bridge Seismic Retrofit TDM Program Loop Replacement Program Sign Replacement Program $ 12,500 $ 64 200 $ 20,000 $ 7,500 67,200 15,000 $ 79,700 $ 64,200 $ 35,000 $ 7 500 19 Pole Program $ 25,000 $ 25,000 20 21 Sunset/Anacortes Ave NE Lake Wash. By -Park to Coulon Pk $ 31,660 $ 10,000 -4,160 $ 27,500 $ 10,000 22 Lake Wash. Bv-Coulon to NE 44th $ 20,000 $ 20,000 23 24 25 26 27 S. 2nd Street Safety Project Arterial Circulation Program- Project Develo ment/Predesi n WSDOT Coordination Program 1-405 HOV Direct Access $ 21,637 $ 200,000 $ 175,000 $ 20,000 $ 30,000 181,663 -10,000 $ 203,300 $ 200,000 $ 175,000 $ 10,000 $ 30,000 28 29 -City Gateways Traffic Safety Program $ 50,000 $ 40,000 -25,000 75,000 $ 25,000 $ 115,000 30 Traffic Efficient Program $ 347,000 -208,500 $ 138,500 31 Arterial Rehab. Pro . $ 234,200 $ 234,200 Consultant/Address/Telephone Local Agency Osborn Pacific Group Inc. Standard Consultant 1414 Dexter Avenue North Agreement g Suite 230 Seattle, WA 98109-3501 Agreement Number Federal Aid Number Project Title And Work Description Oakesdale II Wetland Monitoring Agreement Type (Choose one) Performance Monitoring Activities ❑ Lump Sum Lump Sum Amount $ ® Cost Plus Fixed Fee Overhead Progress Payment Rate varies % DBE Participation Overhead Cost Method ❑ Yes ❑ No % ❑ Actual Cost WBE Participation ❑ Actual Cost Not To Exceed % ❑ Yes ❑ No % Federal ID Number or Social Security Number ® Fixed Rate varies Fixed Fee $ 13,811.00 Do you require a 1099 for IRS? Completion Date ❑ Specific Rates Of Pay ❑ Yes ® No December 31, 2013 ❑ Negotiated Hourly Rate Total Amount Authorized $ 109,657.00 ❑ Provisional Hourly Rate Management Reserve Fund $ El Cost Per Unit of Work Maximum Amount Payable $ - 109,657.00 THIS AGREEMENT, made and entered into this day of May 2003 between the Local Agency of City of Renton , Washington, hereinafter called the "AGENCY", and the above organization hereinafter called the "CONSULTANT". WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: DOT Form 140-089 EF Page 1 of 8 Revised 12/99 I GENERAL DESCRIPTION OF WORK The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. 11 SCOPE OF WORK The Scope of Work and project level of effort for this project is detailed in Exhibit "B" attached hereto, and by this reference made a part of this AGREEMENT. III GENERAL REQUIREMENTS All aspects of coordination of the work.of this AGREEMENT, with outside agencies, groups or r individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY or such Federal, Community, State, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum number of hours or days notice — required shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "B" attached hereto and made part of this AGREEMENT. The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, that will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. Goals for Disadvan- taged Business Enterprises (DBE) and Women Owned Business Enterprises (WBE) if required shall be shown in the heading of this AGREEMENT. All reports, PS&E materials, and other data, furnished to the CONSULTANT by the AGENCY shall be returned. All designs, drawings, specifications, documents, and other work products prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT and are property of the AGENCY. Reuse by the AGENCY or by others acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. IV TIME FOR BEGINNING AND COMPLETION The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULT- ANT, but. may be extended by the AGENCY, in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V PAYMENT The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit "C" attached hereto, and by this reference made part of this AGREEMENT. Such payment shall be full compen- sation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section 11, "Scope of Work". The CONSULTANT shall conform with all applicable portions of 48 CFR 31. Page 2 of 8 VI SUBCONTRACTING The AGENCY permits subcontracts for those items of work as shown in Exhibit G to this Agreement. Compensation for this subconsultant work shall be based on the cost factors shown on Exhibit G, at- tached hereto and by this reference made a part of this AGREEMENT. The work of the subconsultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non - salary costs and fixed fee costs for the subconsultant shall be substantiated in the same manner as outlined in Section V. All subcontracts exceeding $10,000 in cost shall contain all applicable provisions of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and subcontractor, any contract or any other relationship. VII EMPLOYMENT The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consider- ation, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability, or in its discre- tion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may or might arise under any Workmen's compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full or part time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Depart- ment of Transportation, the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII NONDISCRIMINATION The CONSULTANT agrees not to discriminate against any client, employee or applicant for employ- ment or for services because of race, creed, color, national origin, marital'status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employ- ment upgrading, demotion or transfer, recruitment or any recruitment advertising, a layoff or terminations, rates of pay or other forms of compensation, selection for training, rendition of services. The CONSULT- ANT understands and agrees that if it violates this provision, this AGREEMENT may be terminated by the AGENCY and further that the CONSULTANT shall be barred from performing any services for the AGENCY now or in the future unless a showing is made satisfactory to the AGENCY that discrimina- tory practices have terminated and that recurrence of such action is unlikely. During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees and successors in interest agrees as follows: A. COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply with the Regula- tions relative to nondiscrimination in the same manner as in Federal -assisted programs of the Page 3 of 8 Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorpo- rated by reference and made a part of this AGREEMENT. The consultant shall comply with the American Disabilities Act of 1992, as amended. B. NONDISCRIMINATION: The CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, creed, color, sex, age, marital status, national origin or handicap except for a bona fide occupational qualification in the selec- tion and retention of subconsultants, including procurements of materials and leases of equip- ment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix II of the Regulations. C. SOLICITATIONS FOR SUBCONSULTANTS, INCLUDING PROCUREMENTS OF MATERI- ALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of the CONSULTANTs obligations under this AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, creed, color, sex, age, marital status, national origin and handicap. D. INFORMATION AND REPORTS: The CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as sive possession of another who fails or refuses to furnish this information the CONSULTANT shall so certify to the AGENCY, or the United States Department of Transportation as appropriate, and shall set forth what efforts it has made to obtain the information. E. SANCTIONS FOR NONCOMPLIANCE: In the event of the CONSULTANT's noncompliance with the nondiscrimination provisions of this AGREEMENT, the AGENCY shall impose such sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: 1. Withholding of payments to the CONSULT- ANT under the AGREEMENT until the CONSULTANT complies, and/or 2. Cancellation, termination or suspension of the AGREEMENT, in whole or in part. F. INCORPORATION OF PROVISIONS: The CONSULTANT shall include the provisions of paragraphs (A) through (G) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The CON- SULTANT shall take such action with respect to any subconsultant or procurement as the AGENCY or the Federal Highway Administra- tion may direct as a means of enforcing such provisions including sanctions for noncompli- ance; provided, however, that, in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the CON- ULTANT may request the AGENCY to enter into such litigation to protect the interests of the AGENCY, and in addition, the CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States. G. UNFAIR EMPLOYMENT PRACTICES: The may be determined by the AGENCY to be CONSULTANT shall comply with RCW pertinent to ascertain compliance with such 49.60.180. Regulations or directives. Where any information required of the CONSULTANT is in the exclu- Page 4 of 8 Ix TERMINATION OF AGREEMENT The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit F for the type of AGREEMENT used. No payment shall be made for any work completed after ten days following receipt by the CONSULT- ANT of the Notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CON- SULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULT- ANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termina- tion, whether that work is in a form or a type which is usable to the AGENCY at the time of termination; the cost to the AGENCY of employing another firm to complete the work required and the time which maybe required to do so, and other factors which affect the value to the AGENCY of the work per- formed at the time of termination. Under no circumstances shall payment made under this subsec- tion exceed the amount which would have been made using the formula set forth in the previous paragraph. If it is determined for any reason that the CONSULT- ANT was not in default or that the CONSULTANT's failure to perform is without it or it's employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY in accordance with the provision of this AGREEMENT. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervi- sory personnel assigned to the project, or, dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. The subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY's concur- rence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CON- SULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULT- ANT to perform work required of it by the . AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitle- ment to exercise those rights with respect to any future act or omission by the CONSULTANT. X CHANGES OF WORK The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. Page 5 of 8 XI that nothing herein shall require a CONSULTANT to DISPUTES indemnify the AGENCY and the STATE against and hold harmless the AGENCY and the STATE from Any dispute concerning questions of fact in connec- tion with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT, provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. XII VENUE, APPLICABLE LAW AND PERSONAL JURISDICTION In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washing- ton, situated in the county the AGENCY is located in. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accor- dance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located in. XIII LEGAL RELATIONS AND INSURANCE The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accord with the laws of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE, and their officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANTS negligence or breach of any of its obligations under this AGREEMENT; provided claims, demands or suits based solely upon the conduct of the AGENCY and the STATE, their agents, officers and employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT's agents or employees and (b) the AGENCY and the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence, (2) the costs to the AGENCY and the STATE of defending such claims and suits, etc. shall be valid and enforce- able only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANTs agents or employees. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANTs own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the, state industrial insurance law, Title 51 RCW. The CONSULTANT recognizes that this waiver was specifically entered into pursuant to the provisions of RCW 4.24.115 and was the subject of mutual negotiation. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of an acceptable, supplemental agreement, the CONSULTANT shall provide on -call assistance to the AGENCY during contract adminis- tration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as other- wise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48. Page 6 of 8 Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. General commercial liability insurance in an amount not less than a single limit of one million and 00/100 Dollars ($1;000,000.00) for bodily injury, including death and property damage per occurrence. Excepting the Worker's Compensation insurance and any professional liability insurance secured by the CONSULTANT, the AGENCY will be named on all certificates of insurance as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within 14 days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million dollars, whichever is the greater unless modified by Exhibit H. In no case shall the CONSULTANTS professional liability to third parties be limited in any way. The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclu- sive; and the AGENCY and the STATE may take such other action as is available to them under other provisions of this AGREEMENT, or otherwise in law. XIV EXTRA WORK A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREE- MENT accordingly. C. The CONSULTANT must submit its "request for equitable adjustment' (hereafter referred to as claim) under this clause within 30 days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a claim submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However nothing in this clause shall excuse the CON- SULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and condition of paragraphs (a) and (b) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV ENDORSEMENT OF PLANS The CONSULTANT shall place his endorsement on all plans, estimates or any other engineering data furnished by him. Page 7 of 8 XVI FEDERAL AND STATE REVIEW XVIII COMPLETE AGREEMENT ' The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII CERTIFICATION OF THE CONSULTANT AND THE AGENCY Attached hereto as Exhibit "A-1", are the Certifications of the Consultant and the Agency, Exhibit "A-2" Certification regarding debarment, suspension and other responsibility matters - primary covered transactions, Exhibit "A-3" Certification regarding the restrictions of the use of Federal funds for lobbying, and Exhibit "A-4" Certificate of Current Cost or Pricing Data. Exhibits "A-3" and "A-4" are only required in Agreements over $100,000. This document and referenced attachments contains all covenants, stipulations and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, represen- tation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. . XIX EXECUTION AND ACCEPTANCE This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting materials submitted by the CONSULT- ANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year first above written. By By Consultant Osborn Pacific Group Inc. Agency City of Renton Page 8of8 I hereby certify that I am representative of the firm of Exhibit A-1 Certification Of Consultant Linda S. Osborn Osborn Pacific Group Inc. Project No. Local Agency and duly authorized whose address is 1414 Dexter Avenue N., Suite 230, Seattle WA 98109-3501 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this contract. (b) Agreed, as an express or implied condition for obtaining this contract, to employ or to retain the services of any firm or person in connection with carrying out the contract. (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution donation or consideration of any kind for, or in connection with procuring or carrying out the contract; except as here expressly stated (if any): I further certify that the firm I hereby represent is authorized to do business in the State of Washington and that the firm is.in.full compliance with the requirements of the board of Professional Registration. I acknowledge that this certificate is to be available to the State Department of. Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal aid funds and is subject to applicable State and Federal laws, both criminal and civil. 5/12/2003 Date Signature Certification of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of City of Renton Washington and that the above consulting firm or their representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: (a) Employ or retain, or agree to employ or retain, any firm or person, or (b) Pay or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind, except as here expressly stated (if any). I acknowledged that this certificate is to be available to the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal aid highway funds and it subject to applicable State and Federal laws, both criminal and civil. Date Signature Exhibit A 2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency, (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, the$, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph Lb. of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm): Osborn Pacific Group Inc. 5/12/2003 ` 1 y. (Date) (Sigriature) President or Authorized Official of Consultant Exhibit A 3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: l . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a. civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Firm): Osbom Pacific Group Inc. 5/12/2003' i�l;`ct �� ';G�l�i✓ (Date) (Sig ture) Pnofident or Authorized Official of Consultant Exhibit A-4 Certificate of Current Cost or Pricing Data This is to verify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of Oakesdale Il Wetland Monitoring * are accurate, complete, and current as of May 12, 2003 **. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. Firm Osborn Pacific Group Inc. Name Linda S. Osborn Title President Date of Execution*** May 30, 2003 * Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). ** Insert the day, month, and year when price negotiations were concluded and price agreement was reached. *** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Exhibit B-1 SCOPE OF WORK OAKESDALE II WETLAND MITIGATION AREA PERFORMANCE MONITORING ACTIVITIES TASKS As -Built Plan Field Inventory of Installed Plants As -Built Plan Preparation As -Built Plan Submittal Project Administration Year One Monitoring Activities Establish Monitoring Points, Gauges, Field Visits Establish Transect Points: Install rebar/stakes, prepare transect/plant maps Establish Vegetation Plots: Install stakes/rebar Install 4 staff gauges: Purchase%onstruct staff gauges Establish Photo Points: Install stakestrebar Establish Hydrology Plots: Install stakes rebar Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (1x) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Wetland Functional Analysis Study Establish Baseline Parameters Field Inventory Data Analysis/Interpretation Summary Report Monitoring Report Preparation Field Visits, Data Review/Interpretation, Report Preparation/Submittal Report Revisions Contingency Plan Task Scoping Project Administration Exhibit B-1, Scope of Work 5/12103 Year Two Monitoring Activities Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (lx) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Year Two Report Preparation Report Revisions Contingency Plan Task Scoping Project Administration Year Three Monitoring Activities Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (1x) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Monitoring Report Preparation Report Revisions Contingency Plan Task Scoping Project Administration Year Five Monitoring Activities Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (1x) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Welland Functional Analysis Study Field Inventory Data Analysis/Interpretation Summary Report Monitoring Report Preparation' Field Visits, Data Review/Interpretation, Report Preparation/Submittal Report Revisions Contingency Plan Task Scoping Project Administration Exhibit B-1, Scope of Work 5/12103 Year Seven Monitoring Activities Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (1x) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Monitoring Report Preparation Report Revisions Contingency Plan Task Scoping Project Administration Year Ten Monitoring Activities Maintenance Visits (4x) Monitoring Field Visits Plant Transect Inspections (1x) Overall Site Inspections (1x) Photos of Site (3x) Hydrology Test Pit Measurements (3x) Staff Gauge Readings (3x) Wetland Functional Analysis Study Field Inventory Data Analysis/Interpretation Summary Report Monitoring Report Preparation Field Visits, Data Review/Interpretation, Report Preparation/Submittal Report Revisions Contingency Plan Task Scoping Project Administration - Exhibit B-1, Scope of Work 5/12103 Exhibit C-2 Payment (Cost Plus Fixed Fee) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for all work performed or services rendered and for all labor, materials, equipment, and incidentals necessary to complete the work specified in Section II, "Scope of Work." The CONSULTANT shall conform with the applicable portion of 48 CFR 31. A. Actual Costs Payment for all consulting services for this project shall be on the basis of the CONSULTANT's actual cost plus a fixed fee. The actual cost shall include direct salary cost, overhead, and direct nonsalary cost. 1. Direct Salary Costs The direct salary cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. 2. Overhead Costs Overhead costs are those costs other than direct costs which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT, under "Overhead Progress, Payment Rate." Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The three options are explained as follows: a. Actual Cost Not To Exceed Maximum Percent: If this method is indicated in the heading of this AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT at the actual overhead rate verified by audit up to the maximum percentage shown in the space provided. Final overhead payment when accumulated with all other actual costs shall not exceed the total maximum amount payable shown in the heading of this AGREEMENT. b. Fixed Rate: If this method is indicated in the heading of the AGREEMENT, the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. A summary of the CONSULTANT's cost estimate and the overhead computation are attached hereto as Exhibit D-1 and by this reference made part of this AGREEMENT. When an Actual Cost method, or the Actual Cost Not To Exceed method is used, the CONSULTANT (prime and all subconsultants) will submit to the AGENCY within three months after the end of each firm's fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. Failure to supply this information by either the prime consultant or any of the subconsultants shall cause the agency to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. The STATE and/or the Federal Government may perform an audit of the CONSULTANT's books and records at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Nonsalary Costs Direct nonsalary costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of subconsultants. Air or train travel will only be reimbursed to economy class levels unless otherwise approved by the AGENCY. Automobile mileage for travel will be reimbursed at the current rate approved for AGENCY employees and shall be supported by the date and time of each trip with origin and destination of such trips. Subsistence and lodging expenses will be reimbursed at the same rate as for AGENCY employees. The billing for nonsalary cost, directly identifiable with the Project, shall be an itemized listing of the charges supported by copies of original bills, invoices, expense accounts, and miscellaneous supporting data retained by the CONSULTANT. Copies of the original supporting documents shall be provided to the AGENCY upon request. All of the above charges must be necessary for the services to be provided under this AGREEMENT. 4. Fixed Fee The fixed fee, which represents the CONSULTANT's profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional fixed fee which could be authorized from the Management Reserve Fund. This fee is based on the scope of work defined in this AGREEMENT and the estimated,man-months required to perform the stated scope of work. In the event a supplemental agreement is entered-.inio for additional work by the CONSULTANT, the supplemental. agreement may include provisions for the added costs and an appropriate additional fee. The fixed fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the monthly progress reports accompanying the invoices_ Any portion of the fixed fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX, Termination of Agreement. 5. Management Reserve Fund The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator the flexibility of authorizing additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $50,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this agreement. This fund may be replenished in a subsequent supplemental agreement. Any changes requiring additional costs in excess of the "Management Reserve Fund" shall be made in accordance with Section XIV, "Extra Work." 6. Maximum Total Amount Payable The maximum total amount payable, by the AGENCY to the CONSULTANT under this AGREEMENT, shall. not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, which includes the Fixed Fee and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for extra work as stipulated in Section XIV, "Extra Work." B. Monthly Progress Payments The CONSULTANT may submit invoices to the AGENCY for reimbursement of actual costs plus the calculated overhead and fee not more often than once per month during the progress of the work. Such invoices shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, General Requirements, of this AGREEMENT. The invoices will be supported by an itemized listing for each item including direct salary, direct nonsalary, and allowable overhead costs to which will be added the prorated Fixed Fee. To provide a means of verifying the invoiced salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment Final payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such final payment by the CONSULTANT shall constitute a release of all claims for payment which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the . appropriateness of any item and that at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment. to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY. within ninety (90) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any - claims, relating to the validity of a finding by the AGENCY of overpayment. D. Inspection of Cost Records The CONSULTANT and the subconsultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of three years after final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim, or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three-year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. As -Built Plan Classification Principal Project Manager Landscape Architect Total DSC Overhead (OH Rate x DSC) Fixed Fee (FF Rate X DSC) Reimbursable Expenses Total Year One Monitoring Activities Exhibit D-1 Consultant Fee Determination - Summary Sheet Project: Oakesdale II Wetland Monitoring Hours 1 X 10 X 23 X 185% X 42% X Rate 34.00 = 32.00 = 24.50 = 917.50 = 917.50 = Classification Hours Rate Principal 10 X 34.00 = Project Manager 188 X 32.00 = Landscape Architect 58 X 24.50 = Total DSC Overhead (OH Rate x DSC) 185% X 7,777.00 = Fixed Fee (FF Rate X DSC) 42% X 7,777.00 = Reimbursable Expenses Total Year Two Monitoring Activities Classification Hours Principal 7 X Project Manager 82 X Landscape Architect 18 X Total DSC Overhead (OH Rate x DSC) 185% X Fixed Fee (FF Rate X DSC) 42% X Reimbursable Expenses Total Rate 35.36 = 33.28 = 25.48 = 3,435.12 = 3,435.12 = Cost 34 320 564 918 1,697 385 225 3,225 Cost 340 6,016 1,421 7,777 14,387 3,266 650 26,081 Cost 248 2,729 459 3,435 6,355 1,443 250 11,483 5/12t03 Exhibit D-1, Consultant Fee Determination 1 Year Three Monitoring Activities Classification Hours Rate Cost Principal 7 X 36.78 = 257 Project Manager 82 X 34.61 = 2,838 Landscape Architect 18 X 26.50 = 477 Total DSC 3,572 Overhead (OH Rate x DSC) 185% X 3,572.48 = 6,609 Fixed Fee (FF Rate X DSC) 42% X 3,572.48 = 1,500 Reimbursable Expenses 250 Total 11,932 Year Five Monitoring Activities Classification Hours Rate Cost Principal 12 X 39.78 = 477 Project Manager 116 X 37.44 = 4,343 Landscape Architect 24 X 28.66 = 688 Total DSC 5,508 Overhead (OH Rate x DSC) 185% X 5,508.24 = 10,190 Fixed Fee (FF Rate X DSC) 42% X 5,508.24 = 2,313 Reimbursable Expenses 250 Total 18,262 Year Seven Monitoring Activities Classification Hours Rate Cost Principal 8 X 43.02 = 344 Project Manager 82 X 40.49 = 3,320 Landscape Architect 18 X 31.00 = 558 Total DSC 4,222 Overhead (OH Rate x DSC) 185% X 4,222.34 = 7,811 Fixed Fee (FF Rate X DSC) 42% X 4,222.34 = 1,773 Reimbursable Expenses 250 Total 14,057 Year Ten Monitoring Activities Classification Hours Rate Cost Principal 11 X 48.40 = 532 Project Manager 132 X 45.55 = 6,013 Landscape Architect 26 X 34.87 = 907 Total DSC 7,452 Overhead (OH Rate x DSC) 185% X 7,451.62 = 13,785 Fixed Fee (FF Rate X DSC) 42% X 7,451.62 = 3,130 Reimbursable Expenses 250 Total 24,617 Grand Total 109,657 5/12103 Exhibit DA Consultant Fee Determination 2 Exhibit E OSBORN PACIRC GROUP INC. OVERHEAD DETERMINATION BASED ON FINANCIAL DATA FOR JAWARY 1, 2002 THROUGH DECEMBER 31, 2002 ACCT. NO. DESCRIPTION DIRECT COSTS REF. SALARY AND I G & A COSTS REF. UNALLOWED COSTSI SALARY AND G & A COSTS R/ ________ __ WAGES & SALARIES. - 141,421 102.107 102,107 72.2 002A0 VACATION -_ 15,958 A 15,958 11.2 003.00 SICK _- _-- _..__. _. _ _..- --- A 6,696 4.7 004 00 HOLIDAY __.. _- _ ......----6,696 8,309 A - - -8,309 5.8 711.00 FICA 17,203 A 17 203 12.1 711.10 MEDICARE - _..__.. .....-__ _ ...... _. _ . _.... _ _.. - - - - 4.023 - A ... _ ... _. 4,023 2.8 713.00 -._ ... FEDERAL UNEMPLOYMENT -- ---...--_._.._...--_... ...._ 280 A _.._._ . 286 0.2 712.00 .. STATE UNEMPLOYMENT ... .....__.. _._. ... .. .. - --. 2.543 A - 2,543 -- - 1.8 731.00 HEALTH CARE INSURANCE _ _ 6,916 A 6,916 4.8 732.00 LIFE/DISABILITY INSURANCE 701 A -701 0.5 714.00 WORKMEN'S COMPENSATION .__ .. _ _ 750 A 750 0.5 00 704.00 ]TEMP61RARY_ .. HELP _ - ---. .... - ....._ .. ...... _ _....._ .. .. _.... _... _....... 800 t300 - 0.5 761.00/ AUTOMOTIVE _ 1,299 B - -1,023 276 0.2 715.001 TAXES 716.001 716.20/ 716.301 716.401 717.00/ 734.00/ -- AUTOMOBILE/GENERAL INSURANCE 734.10 73420 PROFESSIONAL LIAB. INSURANCE 735.00 EMPLOYEE BONUSES 735.10 SAR-SEP CONTRIBUTION 73 ..00 EDUCATION &SEMINARS 737.10 743.00/ OFFICE SUPPLIES AND 743.101 BOOKS AND PERIODICALS 749.00/ AND OFFICE COMPUTER 750.00/ 754.00 741.00/ RENT AND PARKING 741.10/ 765.00 4.918L... 8,9151 1 1 8,9151 6 5:I'6M .. . 1.. _. .._ _. .._ A......... _- 51,032 744.10 TELEPHONE 3,081 3,0 745.00 POSTAGE/SHIPPING/DELIVERY-- - -- -- - _ 594__. ... 594 - ... -- 0.42% 746.00 EQUIPMENT RENTAL 2,130 2,130 1.51% 747.00 REPAIRS/MAINTENANCE 0 0 0.0006 748.00 PRINTINGIREPRODUCTION 206 206 0.15% 751.00 LEGAL 908 908 0.64% -----•- 752.00 ----------... .__ .... ..._.. ACCOUNTING _ -- 2,465 _ _.....---- 2,465 ...._._..__. 1.74% 753.00/ INTEREST AND FEES 8,176 8,176 0 0.00% 753.10/ 753.30/ 753.50/ 764.00 766.00 TRAVEL EXPENSES __, 549 549 767.10 BUSINESS MEALS, MEETINGS AND 179 179 0.13% 768.00 CONFERENCES, EMPLOYEE MORALE 768.10 769.00 CONTRIBUTIONS 60 0 60 0 0.00% TT1.00/ DEPRECIATION 5.985 5.985 423% 773.00 774.00 FACILITIES CAPITAL COST OF MONEY 62_5 --3,067 791.00/ EXPENSE RECOVERY - -3,067 -2.17% SALARY OVERHEAD 0.45 GENERAL AND ADMINISTRATIVE OVERHEAD 1.40 OVERHEAD CALCULATION 1.85 NOTES: (A) Included in salary overtiead calculation. (B) Commute expense on company car unallowable. (C) Athletic club dues allowable, maximum $40/month. (D) Charitable contributions unallowable. O'HD Jan -Dec 2002 Renton.xls 3/21 /03 Exhibit F Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours, charged at the time of termination of. this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. CITY OF RENTON COUNCIL AGENDA BILL Al #: , 1Z a Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems June 2, 2003 Agenda Status Staff Contact...... Bob Cavanaugh, x7222 Consent .............. Public Hearing.. Subject: Transit Signal Priority Project Correspondence.. Procurement of the Advanced Traffic Management Ordinance ............. System Resolution........... . Old Business........ New Business....... Exhibits: Siemens Energy and Automation proposal for a new Study Sessions...... Advanced Traffic Management System Information......... Recommended Action: Refer to Transportation Committee Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $280,000 (plus tax) Transfer/Amendment....... Amount Budgeted....... $280,000 (plus tax) Revenue Generated......... Total Project Budget $1,219,104 City Share Total Project.. SUMMARY OF ACTION: Stage 1 of the Transit Signal Priority Project - procurement of a new central Advanced Traffic Management System (ATMS) consisting of: Central System Software / Hardware Central System Delivery & Installation Central System Training Costs Traffic Signal Controllers ($2,950 each) x 15 Controller Cabinet Modifications ($609 each) x 15 Total Hardware/Software System Acquisition STAFF RECOMMENDATION: $196,871 $15,500 $14,244 $44,250 $9,135 $280,000 (plus tax) Transportation Systems recommends Council authorize the Mayor and City Clerk to accept the terms and conditions stated within the Siemens Energy and Automation proposal and allow the purchase of an Advanced Traffic Management System. H:\Division.s\TRANSPOR.TAT\OPERATIO\TRO - Transportation Signal & Signage Operations\TRO-11 - Traffic System Improvement Projects\CIP Projects\Transit Signal Priority\dots\atms agenda bill.doc 4 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: May 20, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: �' . ; ' Mayor Jesse Tanner I- 'f/// FROM: Gregg Zimmermah', Administrator STAFF CONTACT: Bob Cavanaugh, x7222 SUBJECT: Transit Signal Priority Project - Procurement of the Advanced Traffic Management System ISSUE: Stage 1 of the Transit Signal Priority Project - procurement of a new central Advanced Traffic Management System (ATMS) consisting of: Central System Software / Hardware Central System Delivery & Installation Central System Training Costs Traffic Signal Controllers ($2,950 each) x 15 Controller Cabinet Modifications ($609 each) x 15 Total Hardware/Software System Acquisition RECOMMENDATION: $196,871 $15,500 $14,244 $44,250 $9,135 $280,000 (plus tax) Council authorize Transportation Systems to purchase this procurement accepting the terms and conditions stated within the Siemens Energy and Automation proposal. BACKGROUND SUMMARY: The Transit Signal Priority project has been divided into four stages to facilitate project realization and grant reimbursement. Transit Signal Priority Project Issue Paper May'21, 2003 Page 2 Stage 1 - Advanced Traffic Management System ATMS): Stage 1 is the subject of this Council action, which will procure a new central ATMS and traffic controllers. We published an RFP, received five proposal responses, rejected two proposals as too costly, and negotiated with the remaining three vendors for the new central system and controllers. We have selected Siemens Energy and Automation as the best value both technically and financially. Stage 2 - Video, Network, and Communications: Stage 2 includes traffic video surveillance at the intersection of Sunset Blvd. North and North 3rd Street, a video and network system within the new Traffic Management Center, and a communication connection to the WSDOT Traffic Management Center. On the advice of WSDOT staff we chose to procure this system through a State of Washington Department of Information Services (DIS) contract. We negotiated with three State DIS contractors for procurement and tentatively selected a supplier. There will be two purchase orders in this procurement, one for the system installation and one for all the electronic equipment. We are collecting all the necessary documentation for presentation to Council very soon. Stage 3 - Traffic Management Center (TMC): Stage 3 will construct the architectural improvements in City Hall for a new TMC. The TMC is under construction now. Stage 4 - Transit Signal Priority: Stage 4 is largely King County's responsibility. King County will not start construction until we are done with Stages 1, 2, and 3 and also have an Operations and Maintenance Agreement in place (which we have not started yet). The King County schedule indicates about a year of activity including construction, test, acceptance, and operational adjustments. When King County is done, we will close the project out. CONCLUSION: In order to complete the Transit Signal Priority Project we must procure this ATMS. H:\Division.s\TRANSPOR.TAT\OPERATIO\TRO - Transportation Signal & Silniage Operations\TRO-11 - Traffic System Improvement ProjectsUP Projects\Transit Signal Priority\docsWins issue paper.doc TIP 1 Project Title Street Oveday Program 2003 TIP Budget $ 410 000 2 3 Oakesdale Ave. SW Phase 2 Transit Pro ram $ 424,703 $ 80 000 . 4 Walkway Program $ 250 000 5 Transit Center $ 10 000 s Transit Priori(Signal-System $ 370 295 7 SR167 / SW 27th St/ Strander By $ 10 000 Strander Design $ 600 000 s Rainier Av / SR 167 $ 20,000 9 SR169 HOV - 140th to SR900 $ 200 000 10 Duvall Ave NE $ 630,878 11 Renton Urban Shuttle RUSH $ 60,000 12 13 Arterial HOV Pro ram Valley & Soos Creek Corr. $ 10,000 $ 10 000 14 Bdd a Inspection & Repair $ 40 000 is Logan Av Bridge Seismic Retrofit $ 12,500 16 TDM Program $ 64,200 17 Loop Replacement Program $ 20,000 18 Sign Replacement Program $ 7,500 19 Pole Program $ 25,000 20 Sunset/Anacortes Ave NE $ 31,660 21 Lake Wash. By -Park to Coulon Pk $ 10,000 22 Lake Wash. Bv-Coulon to NE 44th $ 20,000 23 S. 2nd Street Safety Project $ 21,637 24 Arterial Circulation Program $ 200,000 25 Project Develop ment/Predesi n $ 175,000 26 WSDOT Coordination Program $ 20,000 27 1-405 HOV Direct Access $ 30 000 28 City Gateways $ 50,000 29 Traffic Safety Program $ 40,000 3o Traffic Efficient Program $ 347.000 Transportation Division 2003 Reallocation Summary �'� 1`�/G _.�N New change Allocation 51,200 $ 461 200 Not expended in 2002. Comment 1324 703 $ 100,000 $ 20 000 Pro'ect closeout Consultant deemed unncecessa ry -60 000 -200 000 $ 50 000 Program study. $$ will be available if needed. 10 000 500,205 $ 20,000 $ 870 500 Not ex ended in 2002. Cost estimate for video has increased. Not expended in 2002. $ 10 000 $ 600,000 $ 20,000 50 000 $ 250,000 Not expended in 2002. Coordination with Parks and -59 978 $ 570,900 $ 60.000 ool ro'e Reduced need due to schedule. $ 10 000 $ 10 000 $ 40 000 67 200 $ 79 700 Increase in contract cost estimate. $ 64,200 15,000 $ 35,000 Not expended in 2002. $ 7 500 $ 25,000 -4,160 $ 27,500 Project closeout $ 10 000 $ 20,000 181,663 $ 203 300 Not ex ended ' 2002 needed. p 1n S. 2nd mast arms project billing to occur in Feb., 2003. $ 200 000 E$EE775000 $ 0 000 Fewer 1-405 meetings than expected, 1 % for the Arts contribution lower due to lower construction program. Not expended in 2002. -10 000 $ 30 000 $ 25 000 $ 115,000 -25 000 75 000 -208 500 $ 138,500 IDelay purchase of controllers. 2/14/03 \ •, ._31 jArterial Rehab. Pro . $ 234 200 I i $ 234 SI EM ENS May 6, 2003 Mr. Robert Cavanaugh City of Renton Renton City Hall — 51h Floor 1055 South Grady Way Renton, Washington 98055 MAY - ? 2UO3 Transportation Systems Div. Subject: City of Renton Request for Proposal for Advanced Traffic Management System Mr. Cavanaugh: Siemens Energy & Automation, Inc., Business Unit Intelligent Transportation Systems (Siemens ITS), is pleased to provide the enclosed proposal in response to the City's Request for Proposal for an Advanced Traffic Management System [ATMS] and other discussion with the city of Renton. With over one hundred (100) major ATMS systems and hundreds of smaller traffic management systems installed, Siemens ITS has the traffic system background, systems integration expertise, and available staff to provide the city of Renton with a state-of-the-art Traffic Management System that will meet the current and future traffic needs of the City. Siemens ITS's project approach is built on our experience with numerous system projects. Siemens ITS proposes a package of our ACTRA Advanced Transportation Management System software and our EAGLE EPAC 300 Advanced TS-2 Actuated Controller — either EPAC M42 or M52 controllers — for the City's initial project of 15 intersections, providing the city of Renton with a fully functional Advanced Traffic Management System. The price for the additional 120 intersection controllers will be $2795 per controller with external modem. Siemens ITS has successfully interfaced with the Transit Signal Priority system in Seattle, and we are confident that the proposed system will work with the King County TSP. Additionally, the ACTRA system will be capable of interfacing with State's CCTV systems, via the American Dynamics Switch, and the future DMS system and CCTV expansion. ACTRA is a modular system designed to be easily upgraded, and can ultimately be used to control and monitor over a hundred of intersections throughout the City. As the City expands its systems, for maximum performance, Siemens ITS recommends 8 intersections per central modem. Siemens ITS will be working with Western Traffic Systems, our local dealer. They will assist in the installation of the system and controllers, modification of the cabinets, and provide continuing system support throughout the five-year warranty from their offices in Sedro Woolley. Siemens Energy & Automation, Inc. 8004 Cameron Road Telephone: (512) 837-8310 Business Unit Intelligent Transportation Systems Austin, Texas 78754-3899 Fax: (512) 837-0196 Renton, Washington Advanced Traffic Management System - May 6, 2003 The project can be completed within twelve (12) months, assuming the time line of the schedule is followed, the factory acceptance test is moved onsite to the City, and that the required communications plant, cabinets, copper wire, and existing/future systems (TSP, CCTV, and DMS) are all installed and in good working order. Siemens ITS agrees to unlimited ACTRA licenses for the City, and the MIB protocols are available for the controller and DMS at no additional charge. Copies of the software source code are currently stored offsite, and a list of customers who would have access to this source code is maintained. Siemens ITS will add the city of Renton to the list of customers with access, at no charge to the City. This proposal is bid under Siemens ITS's Modified Terms and Conditions (included as an attachment with our Software License Agreement). We are willing to negotiate contract terms. Siemens ITS appreciates the opportunity to submit this revised proposal to the city of Renton and looks forward to providing any additional information that is necessary. If you have any questions please feel free to contact the proposed Project Manager for this project, Arnold McLaughlin at (512) 837-8425, arnold.mclaughlin@eagietcs.com, or 8004 Cameron Road, Austin, TX 78754. SincAJ. Steveilman General Manager Page 2 of 2 Appendix F Price Pago PRICE PAGE The proposer shall present all pricing information in this section. This Price Sheet represents the City of Renton's official request for price quotation and MUST be completed by the proposer. Additional price information may be provided on separate forms, but in any case of conflict, the City Price Sheet shall govern, unless mutually agreed to by both parties. Any additional forms to be attached to the Price Sheet shall be clearly identified. n.1 £' L.,..;a. Y+.:u..".t�,.c-`�cF»...,4'f«..4.�§:Y.2Cai �•���Lif?ex%�2�ae�i.3�5�?�,i��iU�Y�'JF�'.�...^�•?����""^s 1. CENTRAL SYSTEM Software / Hardware $196871 Delivery & Installation $15500 Training Costs $14244 2. TRAFFIC SIGNAL CONTROLLERS ($2950 EACH) x 15 $44250* 3. CONTROLLER CABINET MODIFICATIONS ($609 EACH) x 15 $9135 4. COMMUNICATION MODIFICATIONS ($NA PER LOCATION) x 15 $none required 5. INTEGRATION COSTS FOR CCTV $included in i 6. INTEGRATION COSTS FOR TMC EQUIPMENT $included in 1 7. 1-YEAR WARRANTY $included in 1 TOTAL HARDWARE/SOFTWARE SYSTEM ACQUISITION $280000 r s ' tY 1. 5-YEAR SOFTWARE WARRANTY/MAINTENANCE AGREEMENT $no additional cost 2. 3-YEAR HARDWARE WARRANTY/MAINTENANCE AGREEMENT $1500 3. ANNUAL COST, IF ANY, OF SOFTWARE UPDATES OR TECHNICAL SUPPORT $no additional cost 4. SPARE PARTS $3450 5. UNIT COST PER CONTROLLER FOR ADDITIONAL CONTROLLERS $2795* 6. UNIT COST PER CONTROLLER CABINET MODIFICATION FOR ADDITIONAL LOCATIONS $609 7. UNIT COST PER COMMUNICATION MODIFICATIONS FOR ADDITIONAL LOCATIONS $none required ATTACH AN ITEMIZED LIST SHOWING DESCRIPTION AND PRICES OF ALL ITEMS QUOTED ABOVE * Includes external modems. ♦ Revised January 14, 2003. # No hardware to be supplied on CCTV item number 5. #Bid under Siemens ITS's Modified Terms and Conditions. Revised April 15, 2002 F-1 Proprietary Notice The information contained herein is the property of Siemens ITS and is supplied without liability for errors or omissions. No part may be reproduced or used except as authorized by contract or other written permission. The copyright and the foregoing restriction on reproduction and use extend to all the media in which this information may be embodied. City of Renton, Washington Advanced Traffic Management System May 6, 2003 PROPRIETARYNOTICE..................................................................................................I TEAM COMPOSITION AND ORGANIZATION.................................................. PROJECTMANAGEMENT.................................................................................................... 6 KEY TEAM MEMBERS RESUMES........................................................................................ 7 UNDERSTANDING OF THE TECHNICAL REQUIREMENTS ............................... 12 ACTRA SYSTEM OVERVIEW........................................................................................... 13 SYSTEMARCHITECTURE.................................................................................................. 14 CONTROL AND MONITORING........................................................................................... 15 COMMUNICATIONS.......................................................................................................... 15 OPERATING ENVIRONMENT............................................................................................. 17 COMPLIANCE WITH STANDARDS...................................................................................... 17 SYSTEM STARTUP AND SHUTDOWN................................................................................. 18 SYSTEM FAILURE AND RECOVERY......................................................................I........... 18 ALARMS.......................................................................................................................... 18 USERINTERFACE............................................................................................................. 20 AREAGRAPHICS.............................................................................................................. 24 USERACCESS.................................................................................................................. 25 DATABASE....................................................................................................................... 25 SYSTEMLOG................................................................................................................... 26 UPLOAD/DOWNLOAD...................................................................................................... 26 ONCE PER SECOND MONITORING.................................................................................... 26 TIME SYNCHRONIZATION....................................................... :........................................ 27 SYSTEM CONTROL MODES.............................................................................................. 27 TIME -OF -DAY COMPARE........:........................................................................................ 30 DYNAMICMESSAGE SIGNS.............................................................................................. 30 VIDEO SURVEILLANCE.................................................................................................... 32 MULTI -JURISDICTIONAL ACCESS..................................................................................... 32 SYSTEMDETECTORS....................................................................................................... 33 INTERSECTION INFORMATION.............................................................. :........................... 34 INTERSECTION GRAPHICS................................................................................................ 34 EVENTSCHEDULER......................................................................................................... 35 REPORTS.......................................................................................................................... 36 QUICKRESPONSE............................................................................................................ 38 OPTIONALFEATURES...................................................................................................... 40 CENTER-TO-CENTER/WEB INTERFACE (OPTION)............................................................ 40 TRAFFIC ANALYSIS — SYNCHRO/SIMTRAFFIC INTERFACE (OPTION) ............................... 40 SCOOT ADAPTIVE CONTROL STRATEGY (OPTION)........................................................ 41 POCKET ACTRA_ (OPTION)........................................................................................... 42 TRANSIT PRIORITY — 3M INTERFACE (OPTION)............................................................... 43 OPTIONAL COMMUNICATIONS TO ON -STREET CONTROLLERS (OPTION) ......................... 43 ACTRA MULTI -CENTER SUPPORT (OPTION)................................................................... 43 MAINTENANCE AND INVENTORY DATABASE (OPTION) ................................................... 44 TIME -SPACE DIAGRAMS (OPTION).................................................................................. 44 EPAC300 ACTUATED CONTROLLER UNIT...................................................................... 46 NTCIP AND NEMA COMPLIANCE................................................................................... 50 PROJECT WORK PLAN................................................................................................. 52 FIELD EQUIPMENT INSTALLATION AND INTEGRATION..................................................... 52 QUALITY CONTROL & ACCEPTANCE TEST PROCEDURES ................................................ 53 TRAININGFOR THE ATMS............................................................................................... 54 SUPPORTSERVICES......................................................................................................... 55 TEAMEXPERIENCE......................................................................................................57 Siemens Energy & Automation, Inc. Page 2 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 REFERENCES.................................................................................................................. 70 SPECIFICATION COMPLIANCE FORM.................................................................... 71 OFFER AND ACCEPTANCE FORM............................................................................ 72 APPENDIX A: MODIFIED TERMS AND CONDITIONS AND SOFTWARE LICENSE AGREEMENT................................................................................................ 73 APPENDIX B: RESUMES AND ADDITIONAL INFORMATION ............................ 80 Siemens Energy & Automation, Inc. Page 3 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System "May 6, 2003 Team Composition and Organization Siemens Energy & Automation, Inc., Business Unit Intelligent Transportation Systems [Siemens ITS], provides leading -edge traffic technology for the fast -paced Intelligent Transportation Systems [ITS] world. Whether providing local controllers, controller firmware, central systems, system analysis, design, integration, or consulting services, Siemens ITS brings innovative and reliable solutions to customers. Siemens ITS is the result of combining the resources of two Siemens companies, EAGLE Traffic Control Systems and Gardner Transportation Systems, into a single company focused on providing leading -edge technology and high quality system analysis, design, integration, and consulting services. EAGLE Traffic Control Systems was the synthesis of EAGLE Signal and Automatic Signal, and has been a part of the Siemens family for five (5) years. With a strong history of proven controller and signal technology, and a fresh approach to central system design, EAGLE's products define "state- of-the-art" traffic control. Gardner Transportation Systems was founded in 1994 as Gardner Associates, and has been a part of the Siemens family for over two (2) years. Internationally known and respected for their consulting services as well as their intelligent system products, Gardner provides the complete transportation design package. Together now, as Siemens ITS, we have a long history of quality and innovation in transportation control and management. Coupled with proven products and development experience, as well as highly regarded consulting services, we form the world's foremost traffic control and transportation management company. Siemens ITS is very active in the development of new industry standards, with strong representation on various NEMA, NTCIP, and ITS standards committees. Through our representation on these committees, we have helped to form positive industry standards while using the results of these commitments to develop new "state-of-the-art" products. The firm is also playing a leading role in the development of the Adaptive Control System Lite (ACS Lite), NTCIP C2C and Advanced Traffic Controller Specification. Siemens ITS has more than one hundred (100) major ATMSs and more than 1000 smaller systems installed in cities and municipalities throughout North America. We have local controller software that has been controlling traffic at local intersections on NEMA and 2070ATC controllers for nearly 20 years. Siemens Energy & Automation, Inc. Page 4 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Siemens ITS has the system experience vital to the successful completion of this project: • Siemens ITS has experience working with CCTV and Video Surveillance on projects for Carrollton, Texas; Jackson, Mississippi; Tuscaloosa, Alabama; and Montgomery County, Maryland. Also, we are working with the city of Spokane to provide support for their planned CCTV system. • Siemens ITS also has experience with Dynamic Message Signs [DMS] in the city of Hoover, Alabama, and we are actively incorporating the NTCIP standard for DMS into ACTRA. • Siemens ITS has successfully interfaced with the King County Transit Signal Priority system in Seattle, using our Advanced EPAC controller, with firmware written for this special function. • Siemens ITS has experience working with and coordinating with contractors and cities in the design and implementation of Traffic Management Centers, including Johnson City and Memphis, Tennessee; Delaware DOT; Montgomery County, Maryland; and Hoover, Alabama (including interface with video display wall). As a member of the Siemens family, Siemens ITS shares resources with Siemens Traffic Control Systems in Munich, Germany, and with Siemens Traffic Controls Limited in Poole, England. New development is being coordinated between the companies to ensure a common architecture and compatibility of their components. With a $4.9 billion annual budget for research and development, Siemens remains a leader in the development of new technologies and in the enhancement of existing ones. The manager of the ACTRA system development team is George Keith, who has over 25 years of software design experience. The chief designer and developers of the hardware and software for the EPAC controller are Dave Miller and W. L. "Bud" Kent, who have a combined 60 years of experience in the traffic industry. Mr. Miller is a member of the NEMA committee and the ITS Working Groups. Mr. Kent is a member of the NTCIP committees and was active in the development of the NEMA TS-1 and TS-2 standards. Steven J. Heilman and Craig Gardner (Siemens ITS's General Managers), Guenther Emmel (Siemens ITS's Director of Finance and Administration), and A. Mark Hudgins Siemens ITS's Director of Sales and Engineering) bring years of industry and business experience, and provide management leadership and guidance to Siemens ITS's 200+ employees. Siemens ITS has twelve (12) employees in Marketing and Sales, over twenty (20) employees in Research and Development, and thirteen (13) employees in Training and Support. Siemens ITS has two main offices in Austin, Texas and Concord, California, with additional offices in Arizona, California, Georgia, Florida, Massachusetts, New York, Oregon, Texas, and Utah. We can be found on the web at http://www.eagletcs.com, and may be contacted for this project via email at inf66a eagletcs.com or by phone at (512) 837-8310. Siemens Energy & Automation, Inc. Page 5 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Project Management The Siemens ITS approach to Project Management is based on years of experience managing similar systems from point of design through installation, testing, and final acceptance. We recognize the unique characteristics of the project's traffic control requirements, and will commit experienced staff to perform the functions necessary to meet these needs. Project management reviews will be periodically conducted to maintain proper coordination of all concerned project participants. These reviews will be a mixture of formal and informal meetings, correspondence, schedules, and progress status reporting, and will enable project management to: • Develop and maintain activity schedules and progress status, communicate project requirements, and monitor staff assignment levels; • Monitor activity preparation & Implement tasks; • Provide appropriate problem identification and resolution; • Maintain coordination with the City to plan and coordinate the overall project's progress. Our approach to project management will provide primary point of contact, as well as a principal source for technical concerns coordination. The Project Manager would have the authority and responsibility for all aspects of the project within the stated parameters of the contract, and would be responsible for the aggregate project performance, compliance with the specifications, quality assurance, and completeness of the project. The Project Manager for the Renton project would be Arnold McLaughlin. With 25+ years of traffic control experience, Mr. McLaughlin has led many of Siemens ITS's most successful projects from design through implementation, including the city of Spokane's system. Key team members of qualified support, training, and installation personnel would support him, lead by Tony Saucedo for Siemens ITS, and Robert Nims and John Quandt for Western Traffic: • Tony Saucedo has over 13 years of network expertise, with a wide variety of protocol and media types. Mr. Saucedo is a Microsoft Certified Professional, as well as a Microsoft Certified System Engineer, and he would be responsible for installation, configuration, and deployment of the ACTRA system, as well as providing system support. • Robert Nims and John Quandt bring a combined 40 plus years of traffic control experience to the project, and would serve as local technical support and installation specialists. Both have a good working relationship with the state of Washington and the city of Renton, and they are active on all Siemens ITS projects within the State. • In addition, any software development that is required would be guided by Bo Gao and other members of the Siemens ITS software development team. Mr. Gao is software and traffic engineer, wrote the interface for Synchro, and is actively involved in the continuing development of the CCTV and DMS modules. Siemens Energy & Automation, Inc. Page 6 Business Unit Intelligent Transportation Systems r City of Renton, Washington Advanced Traffic Management System May 6, 2003 KeY, Team Members Resumes Following, are the detailed resumes for the Key members of the Siemens ITS and Western Traffic Project Team. The full scope of each member's experience and qualifications are outlined below. These basic resumes are the best way for the City to realize the capabilities of each of these team members. Resumes for other members of the Siemens ITS Team can be found in Appendix B. Siemens ITS has the personnel to place on this project. Arnold A. McLaughlin - Manager of Systems Design Engineering Experience Over 25 years at Siemens ITS Responsible for the design, engineering and implementation of traffic control systems and traffic controllers. Also provides some day-to-day technical support for all Direct Sales personnel, dealers, and customers Responsible for ACTRA and SCOOT System installations Develops graphical artwork, functional block diagrams, and costing for ATMS proposals Provides product training and presentations Develops presentation material and technical information for company products Completed UTC/SCOOT Workshop — Siemens Traffic Control, Poole U.K. (November 2000) John Necker- Consultant Employment History • Siemens ITS...................................................................................... 1963 to 2003 • U.S. Army Security Agency............................................................... 1960 to 1963 Professional References • Name......................................................................................................Jack Sikes • Public Agency............................................................City of Spokane, Washington • Telephone...........................................................................................509-625-6428 • Name............................................................................................Gene Donaldson • Public Agency.............................................................................. State of Delaware • Telephone...........................................................................................302-739-4301 • Name............................................................................................Chris Carnahan • Public Agency....................................................:............. City of Aurora, Colorado • Telephone...........................................................................................303-361-2981 Siemens Energy & Automation, Inc. Page 7 Business Unit Intelligent Transportation Systems City of Renton, Washington 4 Advanced Traffic Management System May 6, 2003 Experience Former Manager of Systems Design Engineering — was responsible for the design, engineering and implementation of traffic control systems and traffic controllers. Project Engineer/Manager experience includes: • 200-intersecton ACTRA/SCOOT system for Arlington, Virginia; • 300-intersection ACTRA system for Alexandria, Virginia; • 180-intersection ACTRA system for Fort Wayne, Indiana; • 200-intersection ACTRA system for Spokane, Washington; • 800-intersection ATMS control system for Montgomery County, Maryland; • Computer intersection control systems for over 30 MONARC traffic control systems; • Computer -operated traffic control system for Rio -Niteroi Bridge. Design and engineering of all communications and local controller interfaces for the COMTRAC and COMTRAC II systems. Completed UTC/SCOOT Workshop — Siemens Traffic Control, Poole U.K. (November 2000) Tony Saucedo - Senior Technical Support Specialist Experience Over 13 years working with LAN/WAN's and Network Operation System installation. Responsible for installation, configuration, and deployment of Network Servers for Siemens ITS customers, as well as system support. Worked with various (LAN/WAN) topologies — including Ethernet, Token - Ring, ISDN, X.25, SNA 3270, and SDLC; and a variety of networking protocols — including TCP/IP, Netbios, Netbeui, Jetbeui, IPX/SPX, SNA 3270, TCPbeui, and X.25. Advanced SCOOT Training Certificate — Siemens Traffic Control, Poole U.K. (1999) Microsoft Certified Professional & Certified Systems Engineer. Robert Nims - Vice President of Sales Employment History • Western Traffic Systems..................................................................2001 to Present • American Pole Structures.................................................................... 1999 to 2001 • EAGLE Traffic Control Systems........................................................ 1993 to 1999 • Safety Signal Systems......................................................................... 1990 to 1993 • Washington State Department of Transportation ................................ 1983 to 1986 Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 8 Op City of Renton, Washington Advanced Traffic Management System 'May 6, 200'3 Professional References • Name.................................................................................................... Pat Armijo • Public Agency .............................. Washington State Department of Transportation • Telephone...........................................................................................360-815-5991 • Name........................................................................................... Chuck Morrison • Public Agency........................................................... SEATRANS (City of Seattle) • Telephone...........................................................................................206-684-5122 • Name...................................................................................................Dick Adams • Public Agency............................................................................. City of Lynnwood • Telephone...........................................................................................425-670-6663 Experience Currently Vice President of Sales for Western Traffic Systems. Major emphasis on controller cabinet and systems integration, and project management of all signal and ITS work. Previously was Director of Systems Sales for American Pole Structures. Prior to that, was Western Region Manager for Eagle Traffic Control Systems. Handled all major projects in Pacific Northwest, as well as Account Management for 3 distributors. John Quandt — Marketing Director, Western Traffic Systems, Inc. Employment History • Western Traffic Systems, Inc...........................................................2001 to Present • United Signal Control, Inc................................................................ :. 1998 to 2001 • Data -Line Group................................................................................. 1997 to 1998 • City of Bellevue.................................................................................. 1990 to 1997 • Pierce County ................................................................................... 1984 to 1990 • City of Renton.................................................................................. 1980 to 1984 Professional References • Name.............................................................................................. Karl Hamilton • Public Agency..............................................................City of Renton, Washington • Telephone.............................................................................................425-430-7220 • Name.......................................................................................................Dan Plute • Public Agency........................................................... City of Bellevue, Washington • Telephone...........................................................................................425-452-6950 • Name.............................................................................................. Fred Housman • Public Agency.................................................................King County, Washington • Telephone...........................................................................................206-396-3724 Experience 1980 to 1997 employed as a Traffic Signal Technician in the Pacific Northwest. 5 subsequent years technical sales and support for traffic signal systems and communications. Siemens Energy & Automation, Inc. Page 9 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Recent Project experience: • ACTRA EPAC system for Seattle, WA; • 2070 system for Vancouver, WA; • MARCNX system for Washington DOT; Project manager for multiple port communications devices designed for serial connections to traffic signal controllers and peripheral devices over common transmission line. Training/certifications/awards including: • Emergency Management Systems FEMA, • Project Management Training, • IMSA level II, • Fiber Optic Technician Certification, • IMSA Street Light Certification. Bo Gao — Traffic/Software Engineer Education • University of South Florida ................................. M.S. in Civil Engineering • BeiJing Polytechnic University ............................ B.S. in Civil Engineering Experience Mr. Gao serves as a traffic engineer involved in various aspects of transportation systems projects. He has more than 5 years experience in the areas of transportation engineering, including traffic operation, Intelligent Transportation Systems (ITS), traffic signal design, geographic information systems (GIS) and transportation planning. In addition, Mr. Gao also has knowledge of software development under the Windows and Unix environments. Representative projects are provided below: • ACTRA system development — Responsible for the architecture design and VC++ coding of traffic analysis package. The package provides the interface to traffic analysis software such as SYNCHRO, TRANSYT, and PASSERII. In addition, Mr. Gao also implements and maintains traffic responsive and split monitoring, which are the new features of traffic control and traffic monitoring. • The Mobility Project, Hillsborough County, Florida. Project engineer responsible for the corridor study of the proposed three light rail corridors and the computer -based traffic simulation analysis. • Transportation Planning Analysis System (TPAS) development — The project consisted of various tasks which include development of Windows -based application which interact with GIS (Arcview) software used by Florida Department of Transportation. • An advanced Traveler Information System (ATIS) development for Sarasota/Manatee MPO, Florida — Responsible for system architecture design, operational function development, computerized traffic control design, and traffic simulation. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 10 City of Renton, Washington, Advanced Traffic Management System May 6, 2003 Expertise • Software Development: . Visual Studio 6.0, Unix CIC++, Visual Dbase, JavaScript. • Traffic Engineering /Transportation Planning: . SYNCHR0 5.0, CORSIM, TRANSYT7f, Passer II, FSUTMS, VIPOR. • GIS Technology and Application: • ArcView, Avenue, MapObject, ARC/INFO, Mapinfo. Siemens Energy & Automation, Inc. Page 11 Business Unit Intelligent Transportation Systems City Ethernet LAN Bridge w. ........... TMC Ethernet LAN _ C $. ..__ F .•e t - ?III. .. ._. —p UPS z_ (by others) (by of ers)y r (by others) 4414 GPS Clock 7 c n ..,. .,. .. ., Workstation R - \Norkstation QY< Vorkstation { F _ Flat Panel Display wl Flaf Panel wl Flat Panel w% Flat Panels ' Laser printer° Laser printer` Mouse &Keyboard Display'z ;Display Display (by others) PM_ Rack -Mount Primary j�`�• , r y, CTV Moni of rs n Y i Antenna Central Server Switch American Dynamics - x , Rack -Mount Back-up �q o o•o'o Video Switch r . CCTV Monitors Central Server (by others) (by others) �{ - Diel4P MOderil v sm� ro Cyclades 16-port DigitalInterface Board ,;. Converter Card Cage Modem r i{ ny 7K r' w/ 2 FSK Modems UPS (by others) (:®il Dlelup r\syi.: W�oiet��b;le3 Modetri s ro-ZF OlnpaceT` fi rr 0 o a Y „� „� c a grrtodem: 0 son Dial up1 f k r '� Modem}���. Ala Video Display Wall �, (by others) i Cabinet (by others)* �I Amtech Tag I Reader (by others) ; I i CCTV Antenna i i (by others) Transit Priorty Pole Mount ; EPAC #1'-------------------------------------- ' Request I Generator (by others) i . Intersections 1 thru95 Cabinet (by others)' r I Amtech Tag I a: rr Reader i DMS . ` (by others) i £ j (by others) a Antenna Transit Priorty EPAC #15 Pole -Mount I i ------------------------ Request ✓+ ram Nx ' r �s Generator Field Equipment *Cabinet rrtudificattons by L--•-•-•-•-------•-p•-._..........- - - - - - - - - - .......... -.....- - -•- Siemens ISlWestern Traffic l - - - ----•-•-•-•- -•. ��` I�Snens ITS ---------- M sir Renton, Washing' RINIR y�� t` y City of Renton, Washington Advanced Traffic Management System May 6, 2003 Understanding of the Technical Requirements Siemens ITS proposes a standard software package — an Advanced Traffic Management System with fifteen (15) NEMA TS-2 Type 2 controllers, that will interface with the Transit Signal Priority system and the State's CCTV system, via the American Dynamics Switch, as well as the planned DMS system and CCTV expansion. The proposed system will also provide many advanced features, like a Synchro interface and SCOOT Adaptive Control, for future functionality. The Solution Siemens ITS proposes its ACTRA Advanced Transportation Management System software and its EPAC 300 series NEMA TS-2 Type 2 controllers for the city of Renton project. Siemens ITS will supply and install: • ACTRA system; • Two (2) servers with digital interface board; • Three (3) workstations; • One (1) portable computer; •. One (1) color laser printer; • Fifteen (15) EPAC TS-2 Type 2 Controllers w/ external modems, with required cabinet modifications (controllers are for communication via copper wire, but they can be upgraded to accommodate fiber communication) — either fifteen (15) EPAC3108M42 or EPAC3108M52 controllers; . Training and support. The package would provide the city of Renton with a fully functional Transportation Management Software system. As a system designed to be easily expandable ACTRA can ultimately be used to control and monitor hundreds of intersections throughout the city. The system would give the City a system that can exercise a thorough range of traffic management functionality. The i2TMS system software would be offered as a replacement if the City determines that ACTRA does not meet the expectations of the City. An Acceptance Test document (approved by both Siemens ITS and the City) would be utilized to "accept" the ACTRA system. This document would assess computer equipment and software installation, compare system features and specification/proposal requirements, and record the consistency and stability of the system during the test period. Following is a detailed description of our ACTRA systems and controllers, including standard features such as Paging of Maintenance Personnel, advanced options like Synchro and SCOOT, and compatibility with both NEMA and 2070ATC controllers. Siemens Energy & Automation, Inc. Page 12 Business Unit Intelligent Transportation Systems City of Renton, Washington JACTRA System Overview. ACTRA HAS A LOW INITIAL COST AND A LOW MAINTENANCE COST Advanced Traffic Management System May 6, 2003 ACTRA is a PC -based system that utilizes an open architecture in a distributed environment to provide an adaptable, robust ATMS platform in a Windows NT environment. The system is NTCIP compliant, and allows a wide variety of modules to be incorporated, and is configurable and customizable to meet the needs of specific end -users without requiring the inclusion of extraneous functionality. ACTRA is designed to run on personal computers, providing a traffic signal control system that has a low initial cost, low maintenance cost, and virtually unlimited expandability. Unlike mini -mainframe computer -based systems, personal computers can be easily upgraded through a wide range of competitively priced suppliers. The central software works in conjunction with intelligent local controllers to coordinate signal operation. Personal computers linked to the system in a network control and manage system devices, generate status and failure reports, and make adjustments to system parameters. ACTRA utilizes a graphical user interface that allows simultaneous management of several tasks, and is designed to provide the capabilities for the latest features in ATMS technology. Standard features of basic ACTRA • Graphical display of a computer -based map of the city (on a workstation and/or on a projection wall display); • Traffic responsive mode to select timing plans based on traffic demands; • Remote data upload and download. Optional features included in this bid • Dynamic message sign control; • Video surveillance; • Multi jurisdictional; • Transit signal priority — King County. Optional features available, but not included in this bid • Traffic analysis and optimization (Synchro); • SCOOT Adaptive Traffic Control; • PDA support (Pocket ACTRA); • Maintenance and inventory management via Central; • Generation of time -space diagrams • Center to Center. The system operates in conjunction with a wide variety of communications media, including TDM/FSK, fiber optic lines (single and multi mode), spread spectrum radio, microwave radio, telephone lines (single and multi mode), Ethernet, and hybrid mixes. (Note: If Ethernet is required, the M52 controller unit would be required.) Siemens Energy & Automation, Inc. Page 13 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System "May 6, 2003 If the communications link is lost between the central control center and any of the on -street controllers, the affected controllers simply revert to their local time -of -day schedule, thus enabling coordination to be maintained. The system uses extensive context -sensitive on-line help to provide the user with easy -to -use guidance. Additional user aids include, but are not limited to, Cut, Copy, Paste, and Compare. For the optional field device integration modules, Siemens ITS developed a special Device Controls package to interface with field devices via a RS232 connection and communicate using ASCII characters. ACTRA implements the Device Control package to communicate with a variety of field devices. Devices include traffic signal controllers, variable/dynamic message signs, and CCTV. (Siemens ITS implements NTCIP protocols under the NEMA Variable Message Sign Protocol Standards.) ACTRA is a client/server system with a distributed open architecture. This architecture provides a high degree of reliability through distributed processing, and allows system expansion without replacing equipment or software. A local area network (LAN) supports the client/server architecture. THE SYSTEM The LAN is capable of supporting a virtually unlimited number of OPERATES OVER A Workstations, and is also capable of linking to external LANs, remote LAN AND IS CAPABLE workstations, additional systems, and external devices via bridges, direct OF LINKING TO connections, and dial -up modems. EXTERNAL SOURCES ACTRA supports up to 5000 entities and up to 1000 distinct groups. There is no practical limit to the number of operator workstations. The central processor is capable of being used with an optional file server linked to multiple workstations, providing the capability of communicating control instructions to the field entities with area -wide situation status information. The system employs a commercial off -the -shelf relational database, which is used to store, retrieve, and maintain the system application, parameters, and data pertinent to system operation. Client workstations access network server computers that perform traffic management, database management, and real-time traffic control functions. A Port Server provides communications to external devices. The system uses standard, commercially available hardware. The system supports the addition of other servers (e.g., incident detection, adaptive control) through standard Microsoft DCOM interfaces. Siemens Energy & Automation, Inc. Page 14 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Modular in Expandability ACTRA has a modular design such that additional entities (e.g., intersections) and additional operator workstations can be added without the replacement of hardware and software. Additional entities can be added simply by adding a communications link to a system -ready entity, and then informing the system of the new entity. Operator workstations can be added by simply linking the new computer to the system via the LAN or via a dial - up connection. Modular in Features The central software has an object -oriented structure with discrete modules such that upgrades and enhancements can be added incrementally without a complete reinstallation. System Integrity THE DISTRIBUTED ACTRA is a distributed system, making full use of the intelligence and data OPEN ARCHITECTURE storage capabilities of the local controller. This allows the system to MAKES FOR A ROBUST continue to operate given a short-term failure of a central office computer, SYSTEM communications hub, or communications plant. The central system database also stores all local settings (timing plans, time - of -day schedules, etc.) for each controller, ensuring complete redundancy in case of failure by either a controller or the central system. In the event of a communications or central system failure, the local intersections are able to maintain coordination by reverting to their local settings. ACTRA uses periodic polling to ensure that the data in the central system remains consistent with the settings in each local controller. Control and Monitoring The system controls and monitors all of the intersection controller functions, either directly or through closed loop master controllers. The system allows an unlimited number of intersections in each group. Intersections may be moved between groups manually or by time -of -day, allowing the user complete restructuring flexibility. For system -wide control compatibility, the system provides synchronization pulses for all intersection groups referenced to a common time base. Central Communications The system operates over a local area network (LAN) capable of supporting SYSTEM OPERATES a virtually unlimited number of workstations. OVER LAN AND CAPABLE OF LINKING The system is also capable of linking to external LANs, remote To ExTERNAL L.ANS workstations, additional systems, and external devices via bridges, direct connections, and dial -up modems. Siemens Energy & Automation, Inc. Page 15 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Communications with On -Street Equipment The system provides a flexible control equipment interface with the following capabilities. It can: • Communicate with connected controllers periodically to maintain status and detector data; • Monitor controllers often enough to ensure no detector data is lost; • Allow handling of extended monitoring and upload/download requests concurrently; • Allow the integration of MARC on -street masters as part of the system; • Allow upload/download, graphics monitoring, etc. to intersections that are directly connected and to those connected to a master via a phone link subsystem; • Allow automatic dial -up of masters and assigning of dial -out modem ports; • Handle up to 32 EPAC NEMA controllers and CALTRANS 2070 controller units with SE -PAC firmware per communications channel. The system supports a variety of communications media and protocols for communicating with on -street equipment. Communications Media The system supports any of the following communications media: SYSTEM SUPPORTS A • 1200 baud, two- or four -wire, half- or full -duplex; TDM/FSK via twisted pair; WIDE VARIETY OF • Fiber optic (single mode and multi -mode), up to 19,200 baud; COMMUNICATIONS • CATV; MEDIA • Radio, up to 19,200 baud; . Coaxial cable; . 19,200 baud Di -pole, via twisted pair; • Telephone line; • Ethernet. The system supports the simultaneous use of multiple media. It takes approximately 1 minute and 20 seconds for upload/download time between central and controllers for 19,200 baud, and from 3 to 5 minutes for 1200 baud. Communications Protocols The system supports both NTCIP and ECOM. Communications with Other Systems Communications with external systems is accomplished using industry standard methods, and is reasonably transparent to the user. Failure of an external system does not affect normal operation of the system or entities under its control. Siemens Energy & Automation, Inc. Page 16 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System Operating Environment ACTRA IS DESIGNED TO RUN ON PENTIUM - BASED AND HIGHER PERSONAL COMPUTERS ECOM AND NTCIP May 6, 2003 The system is designed to run on Pentium -based and higher personal computers utilizing industry -standard operating systems and software. The central system and equipment requires a standard office environment for HVAC and 110-volt/15-amp power from UPS source. The system can interface with the AD168 switch, and no patch panel is required. Rack, power supply, and modems have been priced into the proposal. Operating Systems and Software ACTRA requires Windows NT 4.0 or Windows 2000 for the central computer and workstation computers. ACTRA utilizes Microsoft SQL Server for a database. ACTRA was programmed using C++. Video Display Wall ACTRA is capable of displaying data on most commercial Video Display Walls, including Barco, Electrohome/Christie, and Clarity. National Architecture Compliance The system complies with the Federal Highway Administration's National Architecture for ITS. NTCIP Compliance The system supports both ECOM and NTCIP protocols on a channel by channel basis. That is, channels 1 through 5 could run ECOM, while channels 6 through 15 would operate NTCIP. PROTOCOLS CAN BE The system complies with NE1 M TS 3.2 — Simple Transportation UTILIZED ON A Management Framework, and meets the requirements for Conformance CHANNEL BY CHANNEL BASIS Level2. The system complies with NEMA TS 3.3 — Class B Profile. The Class B objects have been implemented. All of the NEMA mandatory objects are supported, as well as many optional objects. The system also implements conformance groups as defined in NEMA TS 3.4 — Global Object Definitions. The Florida Department of Transportation recently completed an extensive NTCIP test on the EPAC controller, and it complied in all areas tested. No other NEMA controller has passed their tests. Siemens ITS personnel are active members of the NTCIP and NEMA committees. Siemens ITS also stays up-to-date and in contact with the Center -to -Center Communications Protocol Committee, and also plans to implement the DATEX and CORBA protocols, as they become feasible. Siemens Energy & Automation, Inc. Page 17 Business Unit Intelligent Transportation Systems City of Renton, Washington. Advanced Traffic Management System May 6, 2003 System Startup and .Shutdown: The proper interaction between system components is not governed by a structured startup order. If a component fails to operate or is powered down, the remainder of the system does not have to be shut down and restarted to reestablish a working system. The unaffected components simply wait for the missing component to be returned to the system. When returned, all components automatically revert to normal operations. The system does not have a specific shutdown sequence. Hardware that is removed from active duty by power -down or cable -disconnect is reported by other components of the system to be non -responsive. When such equipment is powered up or reconnected, the system responds by recognizing the return to normalcy and resumes regular operations without operator interaction. System„Failure and Recovery T'HE UPS INITIALLY ALLOWS FOR UP TO ONE MINUTE OF LOST POWER BEFORE NON- ESSENTIAL COMPONENTS BEGIN THEIR AUTOMATIC SHUTDOWN PROCEDURES Alarms, User -defined alarms (e.g., paging) and entries in the system log signify the beginning and ending of the following system failures when possible. Power Failure Each lifeline and non -essential component of the system will be configured with automatic shutdown software furnished with the UPS. The UPS will initially allow for up to one minute of lost power before non -essential components begin an automatic shutdown procedure. After 10 minutes of blackout, the lifeline communications and lifeline components will initiate their shutdown procedures. When power is restored, the lifeline components and communications will return to duty with no operator interaction. Non -Fatal Failure If the system detects a non -fatal error within one or more of its processes, it will alert the operator via an alarm on the operator stations and log a message to the system log. The system will continue to operate in a degraded state. The operator will have final determination on what is considered a non -fatal failure. Fatal Failure If the system detects a fatal error within one or more of its processes, it will alert the operator via an alarm on the operator stations and log a message to the system log. The system will then attempt an orderly shutdown of the system. The system includes user -customizable alarms that are activated when specified conditions are met, such as equipment or communications failures. Siemens Energy & Automation, Inc. Page 18 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System "May 6, 2003 Operator Alerts On -screen ALARMS ARE Alarms designated as "on -screen" are displayed in a flashing window on the CONFIGURABLE TO screen of one or multiple workstations. The alarm includes the time of the SOUND AN AUDIBLE event that triggered it, a description of the event, and, if defined, a TONE IN CONJUNCTION description of the action that needs to be taken. An on -screen alarm WITH A FLASHING ON- continues to be displayed until an operator has taken appropriate action to SCREEN WINDOW. shut it off. Local Alarm Set-up On -screen alarms are configurable to display on the central computer screen, on a designated workstation(s), on the screen of a designated user(s), or on the screen of all workstations logged in to the system. Additionally, the alarm is configurable to sound an audible tone in conjunction with the flashing window. Paging of Maintenance Personnel As a standard feature of ACTRA, alarms can automatically page maintenance personnel. A numeric code included with the page can be used to indicate how critical the alarm is, as defined during system configuration. The page will be repeated at a user -specified interval until action is taken to shut it off. Siemens Energy & Automation, Inc. Page 19 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Controller ID Alarm ID & Time 00 - 00 - 00 - 000 - 0000 Page �� 7 —� Everd time Sequence Critical Alarm Event Number Address Pager Message Format The system's graphical user interface conforms to basic Microsoft Windows standards. The interface utilizes movable and resizable navigation windows and dialog boxes, pull -down menus, toolbars, and standard Windows features such as the clipboard. ToolbarGeneric Navigation Two DIFFERENT ACTRA provides two primary means of navigation by the user: an explorer - MEANS OF NAVIGATING like search tool, and a system -wide area graphic. Windows containing each THE SYSTEM ARE of these navigation tools are displayed when the user logs in to the system. AVAILABLE System Guide The system guide is based on a Windows standard two -pane window with a T)iE SYSTEM GUIDE navigation tree in the left pane and more detailed information in the right DISPLAYS pane. COMPONENTS IN A LOGICAL MANNER The left pane displays all of the system entities in a logical hierarchical manner with branches that can be expanded and collapsed to maximize the amount of pertinent information displayed on -screen at one time. For instance, the top level of the tree may contain groups, masters, and solos folders. Clicking on the plus sign next to one of these folders displays a list of the intersections that fit into this category. The right pane contains the components of the selected item in the left pane. If the selected item is a folder, the contents of the folder are displayed. If the selected item is an entity, a list of the entity's components is displayed. Siemens Energy & Automation, Inc. Page 20 Business Unit Intelligent Transportation Systems AREA GRAPHIC PROVIDES A MAP OF THE SYSTEM City of Renton, Washington Advanced Traffic Management System May 6, 2003 Typical Main Screen System Area Graphic The system area graphic displays a geographic overview of the system with selectable icons denoting an arbitrary number of different entities and their properties. These icons are automatically updated in real-time to display current entity information. Typical Area Graphic Background. The background for the area graphic is importable from a variety of sources. The user is also able to create a custom background using third party CAD or image -editing software (such as MicroStationJ). Additionally, an existing hard copy graphic can be scanned and used as a background. Arclnfo and GeoMedia GIS data is importable as a background images using ESRI "shape files." Pan and Zoom The user can dynamically zoom in on the graphic by selecting a box that defines the desired extent of the displayed area. Hot keys, pull -down menus, Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 21 City of Renton, Washington Advanced Traffic Management System TrIE USER IS ABLE TO TAILOR DISPLAY FILTERS TO MEET SPECIFIC REQUIREMENTS "May 6, 2003 and toolbar buttons allow incremental zooms in and out, as well as zooming to fit the entire graphic into the window. Scrolling toolbars along the bottom and right edges of the graphic window allow the user to shift the portion of the graphic that. is displayed. A dynamic pan feature allows the user to specify on -screen a distance and a direction in which to shift the graphic. The user is able to save a particular zoom setting as a view that can be restored in the future. Multiple Layers The area graphic supports multiple layers, so that different types of background information can be turned on and off as necessary. Layers are configurable to automatically turn on and off at user -specified zoom thresholds. Filtered Display The area graphic is user -configurable to display filtered information. This feature allows the user to determine which information about entities that the icons graphically depict. For instance, the user is able to define different colors for different statuses for entities. Also, the user is able to specify a single or multiple groups, and only entities in those groups are displayed. Filtering allows the user to display only failed entities or only entities of a certain type. Area Graphic — Status Filter The system includes several predefined filters. The user is able to tailor these filters to meet specific requirements, or create new filters as necessary. Filters can be saved so that they can be reloaded in the future. Viewing and Modifying Entities Entities on the area graphic, denoted as icons, are user -selectable. Double- clicking on an icon brings up the entity's primary component display, as defined on a system -wide basis. For instance, double-clicking on an intersection icon may bring up a graphic window depicting the intersection. Right -clicking on an icon displays a pop-up menu with all of the entity's Siemens Energy & Automation, Inc. Page 22 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 components listed. Clicking on one of the components brings up a window with the component's detailed information. Area Graphic — Entity Information The user can define bitmaps that can be displayed depending on the varying states of an entity. Adding Entities Entities can be added to the area graphic by right -clicking on the graphic where the entity's icon should appear and selecting "New..." from the pop- up menu. Dialogue boxes walk the operator through all of the steps required ENTITIES EASILY to define a new entity. ADDED AND REMOVED Removing Entities FROM THE AREA GRAPHIC Entities can be removed from the area graphic by right -clicking on the entity's icon and selecting "Remove..." from the pop-up menu. The user is required to confirm the entity's removal prior to the action being completed. Menus All system commands are accessible from drop -down and/or pop-up menus. The organization of the menus is clear and concise, and conforms to Windows standard menus where applicable. The drop -down menus and all of their commands are accessible using the keyboard as well as by using the mouse. Menu options that are not available in a particular situation or are not available to the current user are "grayed out" and are not selectable. Toolbars Toolbars are provided that allow the user to activate commands with a single click of the mouse. The system includes multiple pre -defined toolbars that can be customized by the user. Customization includes defining which toolbars are displayed, where they are displayed, and what buttons they include. All predefined toolbar buttons include "ToolTips" such that a brief description of each button's function is displayed as a fly -out box when the mouse pointer is held over it for a few seconds. Siemens Energy & Automation, Inc. Page 23 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System IMay 6, 2003 Standard Windows Features The system utilizes applicable standard Windows features, such as Cut/Copy/Paste, and command Undo and Redo. Area graphics provide current signal, operation, link, and system detector status, as well as group membership. Specific data can be displayed through a filtering mechanism. The system will be delivered with one area graphics background display for the area of interest. At the buyer's request, intersection data can be entered on the area graphic prior to delivery. Display Filters Display filters allow the user to display what type of information to simultaneously display for the intersections or other entities (e.g., CCTV cameras and dynamic message signs) on the area graphic. The system includes predefined display filters as outlined below. The user can modify these filters as well as create new filters. Predefined display filters for intersections include: • Status — on-line, critical alarms, failed • Mode — System control, backup, standby, preempt, flash, and free • System Mode — traffic responsive, time -based control, manual, standby • Coordination Green — in coordinated phase and green, in coordinated phase and not green, not in coordinated phase, invalid data • Group Membership — member of a selected group, not a member of a selected group Predefined display filters for detectors include: • Status — on-line, failed, impaired (at least one detector in the station failed and at least one detector is on-line) • Volume + Occupancy (V+O) — above the user -defined V+O threshold, within a user -defined percentage of the user -defined V+O threshold, not within a user -defined percentage of the user -defined V+O threshold The user can disable the display of any or all objects with the exception of a base layer to simplify display as desired. The base layer can be tailored to each specific customer's requirements and can include a map display of a specific area with pre -defined layers of information. Link to Intersection Graphics The user can select an intersection on the area graphic and display its intersection graphic using the mouse. Siemens Energy & Automation, Inc. Page 24 Business Unit Intelligent Transportation Systems City of Renton, Washington • Advanced Traffic Management System 'May 6, 2003 ALL STATIC INFORMATION ABOUT SYSTEM ENTITIES IS STORED IN THE DATABASE The system allows multiple users to access the system simultaneously from client workstations in the central control center, from remote locations, and from multiple agencies. The system also includes built-in security features such as unique passwords and privilege levels for different users, as well as conflict checking so that an entity is only dynamic by one user at a time. User Privileges Display Remote Access Remote access is achieved either through a wide area network (WAN), dial - up modem, or both. For security, all dial -in access is password -protected. In addition, a firewall can be provided to protect the integrity of the system from outside abuses. Users with appropriate access codes and computer software can access the system from anywhere in the world. The system database is built using Microsoft SQL Server. It records system configuration information as well as maintains a continuous log of system events. Customizable reports may be generated from this database. Configuration Information The database stores all static information about system entities, such as geographic location, device type, model, software version, group, etc. Event Logging All system events are logged sequentially to the database. The log records a description of the event as well as the date and time at which the event Siemens Energy & Automation, Inc. Page 25 Business Unit Intelligent Transportation Systems City of Renton, Washipgton Advanced Traffic Management System System Log May 6, 2003 occurred. If desired, the event log can also be printed on a line printer as events occur and/or displayed in a window on specified workstations. The system includes an archiving utility that allows the user to archive old log data to removable storage media as required. The system warns the user if the amount of remaining log space drops below a critical level, and displays a message recommending that the archiving utility be run. All system activity is logged to the server hard disk. The user can search the log for entries by log type (e.g., system, TBC, operator command, quick response), message type (e.g., intersection, group, detector, all, other), and date and time. The search results can be printed or displayed on -screen. The log is perpetually updated and permanently stored. When it reaches its storage capacity, it is automatically archived and another log file is opened. Upload/bownload T'HE SYSTEM USER CAN UPLOAD (QUERY) AND DOWNLOAD (SET) EACH CONTROLLER'S DATABASE From any system workstation, the system user has the capability to upload (query) and download (set) each controller's database from and to the local controller unit and the field master using the system's upload/download feature. Automatic uploads and downloads occur as required by the system configuration. Following an upload or download a "check sum" will be compared between the data that is up/downloaded and the data that is being replaced. If this value is different in the two data sets, then the user will be notified that the data that has been up/downloaded has actually resulted in a change in the database. Uploads do not interrupt normal operation of the controller involved in the transfer, and do not require the controller to go off-line. Downloads do not interrupt normal operation of the controller involved in the transfer unless the updated data requires the controller to re -initialize before operating with the newly downloaded parameters (e.g., a change in ring structure). If desired by the user, the system can compare the controller's local database with the central system's database following the completion of an upload/download. Compares can also be performed on a time -of -day basis. Once per, Second Monitoring The once per second Monitoring feature allows all directly connected intersections to be continuously monitored once per second. This real-time data can be displayed graphically via intersection and area graphics displays. This feature can only be utilized if the communications Siemens Energy & Automation, Inc. Page 26 Business Unit Intelligent Transportation Systems City of Renton, Washington INTERNAL CLOCKS OF INTERSECTION CONTROLLERS MAY BE SYNCHRONIZED WITH THE SYSTEM CLOCK TRAFFIC RESPONSIVE CONTROL ALLOWS THE SYSTEM TO ADJUST THE CYCLE LENGTH, GREEN SPLITS AND OFFSETS INDEPENDENTLY Advanced Traffic Management System "May 6, 2003 infrastructure between the central control center and the local intersections is capable of carrying the additional data load. In twisted pair communications, a dedicated communications channel in addition to the pair used for normal communications (a total of four wires to each intersection) is required to achieve this functionality. A fiber optic network can also support once per second monitoring. ACTRA can synchronize the internal clocks of intersection controllers with the system clock. The "system clock" may be: • The internal clock on the computer containing the system software; • An external clock such as a WWV clock or GPS; • A clock provided by an external source, such as a dial -up connection to the NIST in Colorado. Synchronization occurs at a user -specified interval. If the difference between an intersection controller's internal clock and the system clock exceeds a user -specified amount, the controller's clock is not updated, and an alarm is triggered. The system control mode determines the timing plan selection to be implemented by the local control equipment. System control modes are user -selectable and include, but are not limited to, those listed below. Traffic Responsive Control a sv«�oa�a 6thS11& 111AII sumtcE 0,1,b,:a mr7©I rem Wgzi- p IM ern[us er Traffic Responsive Data More intersections in the United States utilize the traffic responsive feature developed by Siemens ITS than that of any other developer of this feature. Traffic responsive control is a capability that Siemens ITS systems have Siemens Energy & Automation, Inc. - Page 27 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 offered for over fifteen years. Proven algorithms were utilized in its original development, and these remain the basis for today's system. The traffic responsive mode of operation allows the system to make group - wide timing plan selections in response to changing or atypical traffic demand. Data collected from specially assigned system detectors are used to independently select a cycle length, split, and offset, for a group. Each system detector collects traffic volume and occupancy. Volume is converted to a percentage of an estimated maximum, and is added to occupancy (V+O). Each system detector may be assigned a weighting factor so that the user may control the relative contribution of each. Cycle selection is based on overall system congestion. The user selects threshold values so that a given group cycle length corresponds to a given congestion level for the system. In order to maintain stability and reduce oscillations between cycle lengths, the exit V+O threshold can be defined as different from the entry threshold. Congestion level is based on the user's choice of highest single detector V+O, second highest, or average of all system detector V+O measurements. Split selection is based on the ratio of side street demand to main street demand. For example, if side street demand is high relative'to arterial street demand, the green splits can be chosen to favor side street traffic at the expense of traffic on the arterial. Offset selection is based on the directionality of traffic demand. High quality one-way progression can be provided in cases where demand on an arterial is high in one direction relative to the other. Traffic responsive control can be enabled or disabled by time -of -day. In addition, it can run concurrently with Time Base Control (see below), following the regularly scheduled timing plan until the detection of atypical demand requires an alternate cycle, split or offset. Time Base Control THE USER CAN CONFIGURE UP TO TEN The Time Base Control mode allows a timing plan to be selected for a group GENERIC HOLIDAY by time -of -day and day -of -week. A different schedule of timing plans can SCHEDULES be generated for each day of the week, if desired. In addition, up to ten generic holiday schedules may be created, and a schedule can be created for up to 40 specific days of the year. Holiday and day -of -year schedules take precedence over day -of -week schedules. Manual Control A user is capable of manually overriding any control mode currently in effect at any time. Subject to access privileges, he/she may set a coordination pattern, free, or flash, for any intersection or group, from any workstation. Siemens Energy & Automation, Inc. Page 28 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System THERE ARE SIX HIGH LEVEL AND SIX LOW LEVEL PREEMPTION ROUTINES AVAILABLE 'May 6, 2003 Flash Control Remote Flash Data The system responds to the following flash conditions: • Remote Flash — invoked by time -of -day to place intersection controllers into flash operation either by group or individual intersection; • Manual Flash — condition reported by the system whenever the local cabinet flash switch is activated; • Conflict Flash — condition reported by the system whenever the conflict monitor causes the intersection to go into flash operation. Preemption Preempt Timing Data The system responds to the following local preemption conditions: • High Priority Preemption — for railroad or emergency vehicles; • Low Priority Preemption — for bus or transit vehicles. There are six high level and six low level preemption routines available. All preemption activity is logged and reported. Free The system may apply free mode to a group or individual intersection. An intersection in free mode, by definition, has no coordination plan in effect. All phases are actuated and subject to minimum and maximum green, and vehicle passage times. Siemens Energy & Automation, Inc. Page 29 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Standby/Local Time Base Local Time Base Control Data A group in standby mode yields control to the controller's local time -based schedule. The Local Time Base mode allows timing pattern selection for local intersection coordination programs and/or free mode phase modifiers on a time -of -day, day -of -week, day -of -month, and day -of -year basis. Depending on local control equipment, it is possible to control system detector reporting and intersection dimming functions from within the Local Time Base program mode. It is also possible to perform functions not necessarily traffic related from within the Local Time Base program through the use of auxiliary functions. Time -of -Day Compare ALLOWS COMPARISON The system's Time -of -Day Compare feature allows the user to compare OF CFNTRAL DATA TO intersection controller or master data from disk to the same data at the LOCAL INTERSECTION controller. The comparison can be performed on phase data, unit data, DATA coordination data, local TBC data, system/detector data, all data for intersection controllers, and all data for masters. ACTRA allows the user to compare intersections or masters on a time -of - day basis. A single time -of -day command allows the user to compare one or more controllers or masters, sending the result to the printer or a disk file. Dynamic '_Message; Signs The Dynamic Message Signs Management is a module of the ACTRA central system. The DMS module would control dynamic message signs connected to the system and will be able to communicate via modem with the dynamic message signs in several different ways: • Dedicated line (wire, fiber-optic) Siemens Energy & Automation, Inc. Page 30 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 • Dial -up through telephone network • Wireless communication (spread spectrum, cellular network) The DMS module will send commands from the central system to the dynamic message signs to display selected messages to the drivers. After the execution of a command, the dynamic message sign control will send an acknowledgement to the central system. The DMS module will also enable to manually or automatically control the lighting and/or dimming of self -illuminated signs. The DMS module will be able to control any type of dynamic message sign, independent of the display technology used (flip -disc, fiber-optic, LED, hybrids). The DMS module will be able to communicate either via simple ASCII - string command or NTCIP protocol. The DMS module will monitor all dynamic message signs once per minute or at some other appropriate time interval, depending on the available communication infrastructure. Any control messages will take precedence over real-time monitoring. Errors during data transfer and fault messages from the display control are forwarded to the control center. If communications between a dynamic message sign and the control center has been interrupted, an automatic update will be performed once the connection has been re-established. All functions executed by the DMS module will be logged in the central system. The DMS module provides an intuitive, easy -to -use Graphical User Interface that will enable an authorized operator to perform any of the following tasks: • Creation and editing of messages • Storage of messages in the system data base • Activation of messages either manually or automatically via a pre- determined trigger, such as a scheduled event or a certain traffic situation • Display of currently activated sign messages • Display of messages stored in the system data base • Display of the status of any component of the DMS module The DMS module will provide access only for authorized users and only for defined tasks/privileges. Siemens ITS implements NTCIP protocols under the NEMA Variable Message Sign Protocol Standards. Siemens Energy & Automation, Inc. Page 31 Business Unit Intelligent Transportation Systems City of Renton, Washi,ngtoU Advanced Traffic Management System IMay 6, 2003 �Vide Video Surveillance is a module of the ACTRA central system, and can be conveniently added to the basic system at any time. The system's Video Surveillance feature allows the user to control video cameras, including the display of live video, in a display window on a workstation. The software can automatically select cameras for display based on monitored street conditions or the time -of -day. Equipment supported includes various cameras and a Burle Video Switcher 'ME USER CAN with 128 video inputs and sixteen video outputs; tilt, pan, zoom, and focus CONTROL VIDEO controllers; and a Burle keyboard with joystick. Video can be displayed on CAMERAS dedicated monitors, or in a window on a workstation monitor without disrupting other system functions. Conflict checking provisions ensure that a camera is controlled by only one source at any one time. Control Camera The system allows a user to select a camera, view its output, and control its direction. The user with control access may turn, tilt, pan, zoom, and focus. View Camera The system allows a user to view the output of a camera without acquiring control access. Thus, a user may view the output of a camera while another user has control. Scan Lists Scan lists are stored command sequences for those executed repeatedly. Examples are rotation between cameras, panning, zooming, tilting, and going to presets. Scan lists can be created, modified, and deleted with the video surveillance feature. Mu ltiyurisd�ctional Access MULTIPLE AGENCIES CAN ACCESS THE SYSTEM The proposed system includes multi jurisdictional access control that allows multiple agencies to simultaneously utilize the system without interfering with each other's operations. This functionality is achieved by defining multiple jurisdictional agencies to which users and entities belong. Users must be in the same agency as the entity they wish to modify. Otherwise, they are allowed only to view and report information about the entity, but not to modify it. For the initial installation, to permit immediate interconnect access to the City's system via IPN, Siemens ITS will provide a workstation with ACTRA installed for the County's use for no additional charge (the County will be responsible for the communication link). This workstation will also allow access to various reports via the Internet or Intranet. Siemens Energy & Automation, Inc. Page 32 Business Unit Intelligent Transportation Systems Y City of Renton, Washington Advanced Traffic Management System May 6, 2003 Detectors System detectors are those specially designated for traffic data collection and other system purposes such as traffic responsive control. The system is able to receive, process, display, store, and print all traffic data collected by the system detectors. Names are assignable to all system detectors for easy identification. System Detector Data The user is able to view an automatically updating report that includes, as a minimum, the real-time status of each phase and system detector. Status values include on-line, maximum presence failure, no activity failure, and erratic count failure. 111W99 System Detector Graphic 4:01:51pM LoealNsttm 61hStmetQ1rtMe RepoctEai 11=09910000 RepoatEwL 11A19099160000 kgleTiie: HOW 600PM htervA 3000 Maurer: i 29 2° 200 A"D Y itm £00 e 255 240 200 100 E Q 120 00 �V 1kbe,t �aYv Cisi7 ■■■Inl■■■fi ■■RI�I■■Igl�l ■Rl11 11<1■■III I ■nl u 1■■I�11�I RI II IIIR■IIII Ddmbr het cter Dekcbr System Detector Graphic Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 33 City of Renton, Washington Advanced Traffic Management System IMay 6, 2003 System Detector Reports include, but are not limited to: Detector Summary Report, Detector Failure Report, System Speed Trap Summary, Measures of Effectiveness (MOE) Report, and Average Annual Daily Traffic Report. The system includes an intersection information feature. This feature allows the user to link supplemental text (e.g., a description of a unique feature of the intersection) and/or graphic data (e.g., scanned photographs of the intersection) to individual intersections above and beyond the information normally recorded. The system supports up to ten such entries for each intersection. The system supports the simultaneous display of up to eight intersection graphics in separate windows on a workstation. These windows may be sized and positioned by the user. Up to two simultaneous intersection graphics can be supported on a given communications channel. Information displayed graphically includes: • Vehicle signal phase status; • Pedestrian signal phase status; • Vehicle call; • Pedestrian calls; • Flash status; • Cycle timer; • Preemption status; • Control mode in effect. The user can add, delete, and modify the phases on these graphical features. The graphical features can be placed anywhere on the intersection graphics background screen. Siemens Energy & Automation, Inc. Page 34 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 td3:49 1AOOE: stem Pattern: fhn ..... Adlw Phase: Pt In Cycle: __,_...____..... ............. INPUTS Preempt spec Alamta: r r r r r r specoem:rr...rrrrrr. OUTPUT8 T1ia0: 1 2 3 4 Coded States: 101, 100; 000; 11; spedatrrrrrrrr Amamy.. r r r CURRENT STATUS: 1 2 3 4 S i 7 0 9 10 it 12 13 17 IS li Phase HaNs: r P r r r P [''. rrrrrrrr r Pbsse Oa IW P, r R P P r P. P P. P P R P. A P.. P. Ped oadw r r r r r r r r r r r r r r r r VcMde ReplC r r r A, r r r P, r r r r r r r r Pet Ree09K r r r P r r r P.. r r r r r r r r Typical Intersection Graphic Display The system also provides a text window to display textual information such as the intersection name, group name, cycle length, cycle counter, offset, etc. This window may be edited to allow the user to display any information returned from routing monitoring of the intersection. This data is displayable in decimal, binary, hexadecimal, or as ASCII text via a pattern - matching scheme. The user can select intersection backgrounds from a standard library of backgrounds or create a background via a paint program, CAD program, scanning, etc. At the buyer's request, intersection data and phasing can be entered on the intersection graphics screens prior to delivery. Event Scheduler: In addition to timing plan changes, other commands may be scheduled by the Event Scheduler. These include administrative commands such as upload/download controller data, compare intersection controller or master data with central system database, update controller clock, and print reports. Siemens Energy & Automation, Inc. Page 35 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Time of Day Schedule A minimum of 250 commands may be scheduled for each day, to a one - minute time resolution, up to 99 years in advance. The user is able to view, modify, and create daily and weekly schedules. All commands on the schedule are displayed in easy -to -read English text. As with timing plan changes, the user can schedule day -of -year exceptions to the default day -of -week schedules up to one year in advance. An exception may be a generic holiday schedule, a different day -of -week schedule, a unique schedule designed for one-time use, or the default day schedule with specific modifications. Each deviation from the default day schedule is recorded as an event in the system log. The system automatically adjusts for daylight savings time and leap years. The system includes a variety of predefined reports, and also allows custom reports to be generated by the user. All reports can be displayed on -screen, printed to a line printer, or saved to disk. The reports can be scheduled to run at a user -defined interval starting and terminating at a user -specified date and time. Siemens Energy & Automation, Inc. Page 36 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Report Types Group Reports The system includes a variety of predefined reports that provide group - related data. These reports include: • A Group Status Report that summarizes the status of all of the groups selected; • A Group Intersection Status Report that summarizes the status of all of the intersections in selected groups; • A Group Detector Status Report that summarizes the status of all of the detectors in selected groups. 10120l99 Detector Faults Report 5:07:14PM Local Nane'. 6th Street& 1st Ave ReportStart: 10101n99917:06A0 Each line represents a detector fault with the date and tune the fault occurred. ReportEnd: 10=1999 17:06.00 Fault Time Detector Detector Fault Description 10r"912i71PM Special FAIL ERR CNTS 10MI991201PM Special FAIL ERR CNTS Measure of Effectiveness Report Lotxl Ntrne: 61h Street& 1st Ave 11129M 999 12:53:44PM ooloma - total can Stop - amrber of cant Deky- aumberafean waiting • tuns innewds Utilitatiam - tram used time in nooxr &artTtaer IOMn999 Meld DWSjHt!Ostet: IAA Siemens Energy & Automation, Inc. Page 37 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Intersection Reports The system includes a variety of predefined reports that provide intersection -related data. These reports include: • A Failed Intersections Report that lists all of the intersections in the system that are currently failed; • A Failed Detectors Report that lists all of the detectors in the system that are currently failed; • A Measure of Effectiveness (MOE) Report that provides a list of MOE statistics for patterns run during a user -specified time period; • A System MOE Report that allows the user to obtain historical detector data for an intersection; • A Speed Data Report that allows the user to obtain the percentage of cars under, within, and over a user -specified threshold during a user -specified time period; • An Intersection Channel/Address Report that displays the channel and address for each intersection; • A Detector Summary Report that allows the user to obtain volume/occupancy totals for the 24 hour period preceding the report request; • A Conflict Monitor Report that displays fault and compatibility data reported from the conflict monitor. System Reports The system includes a variety of predefined reports that provide system data. These reports include: • A Log Search Report that allows the user to obtain all log messages that occurred during a user -specified period; • An Active User Report that displays a list of all users currently logged on to the system. Custom Reports The system allows user -defined reports to be created and saved, using Crystal Reports. A report wizard is provided to assist in data selection and report layout. Quick Response QUICK RESPONSE ALLOWS THE SYSTEM TO DYNAMICALLY REACT TO CHANGING CONDITIONS The Quick Response mode of operation is a traffic incident/demand management function, which allows the system to dynamically react to changing street conditions by allowing the user to proactively define responses to possible critical situations. The user defines a series of commands, referred to as the response, coupled with a Boolean statement comprised of up to six logically connected (with and/or operators) conditions, referred to as the trigger. When the entire logic statement (the trigger) is true, the associated response is executed. The trigger and response couple is termed an event. Siemens Energy & Automation, Inc. Page 38 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 A Quick Response event is subject to the user -selected parameters minimum duration time and disable time. The minimum duration time is the minimum time the event must remain active unless manually disabled by the user. The disable time is the minimum time the event must remain inactive following deactivation before it may be reactivated, unless the user either manually reactivates the event or modifies the trigger or response. The event is followed by the deactivation response schedule, which is a series of commands to be executed upon deactivation of the response. The trigger can be created graphically by the user through use of a provided Tt TRIGGER interface as shown in the figure below. In this interface, boxes are defined DEFINITION ISS A SERIES OF UP TO SIX with logical conditions that may be interconnected in a flowchart. CONDITIONS Conditions that may comprise the trigger include, but are not limited to: • Detector volume • Detector occupancy • Detector V+O • Detector speed • Intersection special status • Intersection flash • Intersection fail • Time of day • Day of week • Traffic responsive level • Quick Response event • MARC critical alarm Typical Trigger Definition Display A Quick Response log is kept wherein all Quick Response activation and deactivation commands are stored. Actual event activation and deactivation, user aborts and activation errors, are recorded in the system events log. The system warns the user of conflicting activation response files, allowing him/her to define conditions to rectify the problem. Siemens Energy & Automation, Inc. Page 39 Business Unit Intelligent Transportation Systems City of Renton, Washington e Advanced Traffic Management System TRAFFIC ANALYSIS PROVIDES AN INTERFACE TO AAP, SYNCHRO, AND SIMT RAFFIC IMay 6, 2003 Quick response events may be enabled or disabled by the user. A disabled event is one not eligible for execution even if its trigger condition is satisfied. ACTRA is a powerful ATMS and offers many optional features and modules, in addition to the basic system. The following is a list of some of the available options. Full Center to Center capability using CORBA is being developed as standards are approved. A price for this capability is yet to be determined, but it should not exceed $60,000 for ACTRA. This price is to be negotiated at a later date. Also for future discussions, a common GUI approach with a web based product such as PARAGON is also available in ACTRA. Paragon offers a centralized platform for accessing traffic and non traffic related components in a user's entire system. The estimated price for this software is $40,000 for the ACTRA system. This price is software only and does not include a server or other computer equipment. ACTRA's Traffic Analysis capability allows timing plan generation based on historical/current detector data by providing an interface to Arterial Analysis Package (AAP), Synchro, and SimTraffic. The system can generate volume, timing, and phasing ".CSV" files which can be directly used as input to Synchro and SimTraffic. ACTRA data can be copied to AAP, Synchro, or SimTraffic, alleviating the need to manually reenter data. Synchro Interface Intersection Data Input Intersection data input parameters include: Siemens Energy & Automation, Inc. Page 40 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 • Definition of intersection specific data such as detector/phase assignments; • Definition of time slices for extracting detector data; • Collect volume data; • Edit collected data. Arterial Data Input Arterial data input includes the definition of arterials to be analyzed by selecting intersections from a list or from a graphics display. Data Output Data output by the traffic analysis package is viewable by the user and can be saved as a timing plan for use by the system. SCOOT IS USED IN SCOOT is an adaptive system that responds automatically to traffic MORE THAN 100 conditions. It does away with the need for signal plans that are expensive to CAPITALS AND MAJOR prepare and keep up to date. SCOOT has proven to be an effective tool for CITIES WORLDWIDE managing traffic on signalized networks - Methodology The kernel software at the heart of a SCOOT system is standard for all installations. The additional software which links the SCOOT kernel to on - street equipment and which also provides the user interface is supplier - specific. SCOOT obtains information on traffic flows from detectors. As an adaptive system, SCOOT depends on good traffic data so that it can respond to changes in flow. Detectors are normally required on every significant link. Their location is important and they are usually positioned at the upstream end of a link, but other methods are also possible. When vehicles pass the detector, SCOOT converts the information into `link profile units' (LPU), a hybrid of link flow and occupancy. This is the unit used by SCOOT in its calculations. Cyclic Flow profiles of the LPUs are constructed for each link. SCOOT CONSTANTLY Frequent but small changes in traffic parameters allow SCOOT to constantly ADJUSTS TO CHANGING adjust to the changing environment without disruptive, abrupt changes TRAFFIC occurring. In order to achieve this goal, a 100-intersection network, for example, will make over 10,000 decisions per hour. Siemens Energy & Automation, Inc. Page 41 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System Flow Preferences & Ulu Observations ME A* Traffic Engineer Phase All Possible Settings 'May 6, 2003 SCOOT has three optimization procedures by which it adjusts signal timings — the Split Optimizer, the Offset Optimizer, and the Cycle Optimizer. Each optimizer estimates the effect of a small incremental change in signal timings on the overall performance of the region's traffic signal network. A performance index is used, based on vehicle delays and stops on each link. The Split Optimizer works at every phase change by analyzing the current split timings to determine whether the split time should be advanced, retarded, or remain the same to achieve the degree of saturation. Split changes are in increments of ± 1 or 4 seconds. The Offset Optimizer works once per cycle for each intersection. It operates by analyzing the current situation at each intersection using the cycle flow profiles predicted for each of the links with upstream or downstream intersections. It then assesses whether the existing offset time should be advanced, retarded, or remain the same. Offset changes are also in ±4 seconds intervals. The Cycle Optimization operates on a region basis once every five minutes SCOOT MAINTAiNs or every two and one-half minutes when cycle times are rapidly changing. It CONSTANT identifies the "critical intersection" within the region, and will attempt to COORDINATION OF THE adjust the cycle time to maintain this intersection with 90% link saturation TRAFFIC NETWORK on each phase. If it calculates that a change in cycle time is required, it can increase or decrease the cycle time in 4, 8, or 16-second increments depending on the current cycle time value. By the combination of relatively small but frequent changes to cycle, offset, and split, SCOOT can respond to short term local peaks in demand, as well as following trends over time, maintaining constant coordination of the signal network. NMI EME;H cif Pocket ACTRA7 is a group of Windows CETm based applications for hand held devices, currently designed to run on the iPAQTM Pocket PC by Compaq. The system is configurable for both EPAC and 2070ATC (3C) Siemens Energy & Automation, Inc. Page 42 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 controllers and allows the user to upload and download controller data, transfer data from one controller to another controller of like kind, and key in or display data from the controller front panel. ACTRA communicates with 3M's Opticom system, allowing downloading, uploading, and receipt of reports. All Opticom data displays operate in the graphical user interface environment providing multiple windows, on-line help, etc. The system has the capability of communicating to controllers once per second. jON x o. _ -� ._ P _. The ACTRA system supports multiple Centers connected by a Wide Area Network (WAN). Users in each Center are provided access to all data and equipment subject to security restrictions. Each Center is capable of operating alone if isolated from the WAN. The Database in each Center is synchronized with the databases in the other Centers. This occurs on a continuous basis. The ACTRA Multi -Center support stands on two legs: a multi -agency security system and database synchronization. Center A Center requires a central server with a database system, a Signal Control Manager, one or more Port Servers and one or more Workstations all connected by a Local Area Network (LAN). All Centers are connected by WAN. Signal Control Manager Each Center requires a Signal Control Manager (SCM). The SCM controls the communications with intersection controllers that are members of Groups that belong to Agencies that belong to the Center. This includes Mode and Pattern changes and polling for the On -Street -Message. Group A Group is a set of Intersection Controllers that are directly connected to the system. The intersections must not be connected through a Master or by modem. It is not necessary for an Intersection to be a member of a Group. A Group is owned by an Agency that controls which users can control the Group. However, a Group can contain intersections that belong to other Agencies. Intersections can be moved between Groups manually or by TOD. Siemens Energy & Automation, Inc. Page 43 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Multi -agency Security Agency Configuration The first leg of the ACTRA Multi -center support is the Multi -agency Security system. Each Center has a root Agency and any number of sub - agencies. Every Entity in the system is owned by an Agency. This includes all Controllers and other field devices, all Groups and all Agencies. A User must be a member of at least one Agency but can be a member of any number of Agencies. Each User is given access to objects owned by Agencies of which the User is a member. By making a User a member of an Agency in another Center the User can be given access to Entities in that Center. Database Synchronization The other leg of the ACTRA Multi -center support is the synchronization of the databases of all of the Centers. The synchronization is selective. Some of the data is not reproduced. Each Center has its own TOD schedule so that is not reproduced across centers. :� e e 41 WT. An equipment maintenance database shall track the current repair status of field devices, including information on the problem with the device, the date the problem began, the schedule for repairing the device, and when the problem is expected to be fixed. The inventory database requires an SQL interface to allow user -defined query and report creation. ACTRA provides time -space and progression plots similar to that shown below. Database data is used to provide a clear, concise picture of traffic behavior. Siemens Energy & Automation, Inc. Page 44 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Sample Time -Space Diagram A Time -Space Diagram (TSD) is used as a visualization and planning tool for vehicle progression through a sequence of intersections - usually along an artery. The ACTRA Time -Space Diagram will provide an easy way for a traffic engineer to assess how well the existing intersection timing plans provide progression and adjust plan parameters to improve progression. Features: • Diagram data shall be initialized from the ACTRA database — when required data is missing in the database, users will be prompted for the missing data. Data entered in this way will become part of the database. • Ability to create a new (empty) diagram, or append and insert intersections into the diagram. Diagrams can also be printed out. • Sequences of intersections or entire diagrams can be saved and loaded, using a unique name. • One-way or two-way progression viewing — when viewing two-way progression the forward and reverse progression phases shall be presented distinctly. The number of cycles presented is also selectable. • User definable diagram size and zoom factor, including the ability to scale diagrams to fit the window. Windows will also be able to scroll horizontally and vertically when the diagram does not fit within. • Suppressible intersection labels (text). • Adjustable green band parameters - speed, offset, duration - via click and drag mouse operation or via dialog box accessed by menu. The Time -Space Diagram can also interface with many third party software products. Siemens Energy & Automation, Inc. Page 45 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 The ACTRA system works with NEMA TS-1, NEMA TS-2 Type 1 & 2, and 2070 ATC controllers. Siemens ITS proposes EAGLE EPAC Advanced TS-2 Type 2 Actuated Controllers for this project. The EAGLE EPAC300 Series Controller Unit is a fully actuated controller unit with a full complement of operational, programming, and diagnostics capabilities. The unit exceeds both NEMA TS 1-1989 and TS 2-1992 Actuated Controller Unit Standards. Operator Interface The EPAC300 has a multi -line LCD alphanumeric backlit display (8-line 40 char/line), which facilitates easy, error -free programming using English Language Menus. Within a menu, each parameter can be viewed and a cursor moved to that parameter for changes. Related parameters are visible simultaneously, making verification an easy matter. The screen provides both programming area identification and editing prompts. Six Modes -of Coordination The EPAC300 controller supports six different coordination modes: • Permissive Mode provides non -actuated coord phase (vehicle and pedestrian) with permissive windows opened phase by phase to the non-coord phases. • Yield Mode provides non -actuated coord phase Vehicle and pedestrian with a single permissive window for all non-coord phases. • Permissive Yield Mode provides for actuated coord phase vehicle and pedestrian, with permissive windows opened phase by phase to the non-coord phases. Additionally, the coord phase vehicle may extend its green time at the beginning of the first permissive window. • Permissive Omit Mode provides operation similar to Permissive Yield except that the coord phase: once terminated, is prevented from occurring prior to the end of the last per missive. • Sequential Omit Mode provides operation similar to Permissive Yield except the permissive is a phase by phase sliding window (only one phase in a ring will be allowed service at any time. • Full Actuated Mode provides operation similar to Permissive Yield except that any phase may be serviced and re -serviced in the standard sequence following the first permissive and through the last permissive. Adaptive Traffic Control The EPAC300 controller provides a variety of adaptive traffic control options, ranging from simple or highly complex control, including: . 16 Vehicle Phases; . 16 Pedestrian Phases; . 4 Timing Rings; Siemens Energy &Automation, Inc. Page46 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 . 16 Overlaps; • 80 Detectors; • Adaptive Maximum Routines, which are enabled via Time Base, offer three separate Step values to cause the running maximum to increase or decrease smoothly based on current traffic conditions. Separate Dynamic Maximum parameters are available for each Step value. • Adaptive Protected / Permissive Routines measure the volume of left turn vehicle traffic and available gap windows in the conflicting through -vehicle traffic to determine whether the Left Turn should operate protected or permissive. • Coordination Virtual Split Routine provides for actuated coord phase Vehicle and pedestrian modes. This control provides for a period of time of each eye e which is distributed to the Coord Phase/s) or non-coord phases based on Coord Phase vehicle traffic activity. • Coordination Adaptive Split Routines, which are enabled via Time Base, to adjust split times smoothly based on current traffic conditions. Time Base Control Internal Time Base Control is a highly flexible routine operating within the EPAC controller. Included are: • 250 Events for the control of Pattern Selection, Free, Flash, Dimming, Detector Diagnostic Parameters, System Detector Logging, 3 Auxiliary Functions, 8 Special Function, 16 Traffic Functions; • 99 Day Programs; • 10 Week Programs. Diagnostics A resident diagnostic program is standard in the EPAC controller. In addition to the extensive displays to aid in intersection setup, monitoring and operation, the resident diagnostic program enhances the maintenance and troubleshooting of the controller assembly. Reports The EPAC controller provides an extensive report capability. Each report entry includes the Date and Time of occurrence. Preemption/Priority Internal Preemption is a highly flexible routine operating within the EPAC controller. The controller includes: • 6 Preempt Routines providing complete signal control, • 6 Priority Routines providing complete phase control and in -sync return to coordination. Preempt activity can be monitored on a Preempt Status display which denotes: • Preempt In Control. Interval Timing, & Interval Countdown, • Individual Preempt Status & Timing, • Individual Priority Status 8 Timing. Siemens Energy & Automation, Inc. Page 47 Business Unit Intelligent Transportation Systems Renton, Washington Management System May 6, 2003 Low Priority Functions The EPAC controller is capable of utilizing special Low Priority functions. The EPAC can extend the Priority Phase green(s) and shorten the Non - priority Phase green(s) when a priority vehicle call is received, to enable service to the priority vehicle at the earliest possible time and minimize the impact on the coordinated operation of the controller. The EPAC also provides a Fast Flash Green at a rate of 60 Flashes Per Minute. The EPAC does not skip any phase cycling to service the priority vehicle or in the return to normal operation unless Low Priority `Skip' is programmed. In addition, the EPAC does not require an offset correction on the return to normal operation after priority vehicle service. Hardware Design The EPAC controller is designed for efficient operation and ease of maintenance. The chassis is of metal and is designed for easy access to the boards for testing without disassembly. To insure the accuracy of traffic control parameters, even during power outages, EEPROM technology is used to retain all timing and control parameters. No batteries are required for retention of traffic parameters. Event logging and Time Base clock utilize RAM memory for those functions with battery support. The EPAC controller provides for a user -specified security code entry before data may be altered. This security code entry is not required to view any parameter. The EPAC controller also can disable security code requirements for perpetual access. Siemens ITS currently manufactures two traffic controllers that support Ethernet communications: The EAGLE EPAC300 M50 series and the EAGLE 2070. The ACTRA central system fully supports direct communication with both of these controllers over Ethernet. The section below describes this capability. A city in Texas has found field hardened modems to install in their cabinets for this feature. Physical Ethernet Support The EAGLE M50 is a NEMA controller and is equipped with a I OBaseT connection on the front of the controller. The EAGLE 2070 is a CALTRANS controller and may be equipped with the 2070-1B CPU module which provides a IOBaseT connector accessible from the rear of the controller. The MAC -level address for the Ethernet port is established when the firmware is installed. Either controller may be used on any regular Ethernet network infrastructure capable of supporting TOMB/sec communications. In some cases, the Ethernet will be delivered to a switch, or hub, in the intersection cabinet via a fiber-optic cable. The switch, or Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 hub, will then be connected to the controller with a regular Ethernet patch cord. Because of the use of standard Ethernet, many other possibilities, such as wireless, also exist for getting the Ethernet to the intersection cabinet. Firmware and Operating System Ethernet Support The EAGLE M50 and 2070 controllers are supplied with an operating system (OS/9), which provides the Ethernet software stack and also provides certain other external functions such as FTP, Telnet, etc. The EAGLE Controller firmware, SE -PAC, supports the higher -level communications with the ACTRA central system by using the UDP protocol over the Ethernet link. The IP address and Net mask of the controller are static and can be changed from the SE -PAC port configuration menu. The IP address, and Net mask, can also be changed from the OS/9 command shell if SE -PAC is not running. SE -PAC does not currently support obtaining IP addresses from a DHCP server. For users familiar with EAGLE products: You cannot use conventional port 3 communications concurrently with Ethernet. ACTRA Central System. The ACTRA central system communicates with Ethernet connected field equipment through the Ethernet adaptor installed in the ACTRA communications (port) server. The network with the field equipment must, obviously, be reachable from the ACTRA system. It is not necessary for all controllers on the system to be Ethernet -enabled, as ACTRA remains fully capable of supporting the various modes of communications simultaneously, such as FSK, RS-232, and Ethernet. This allows for the gradual phase in of Ethernet into an existing system, or the introduction of a new ACTRA system into a jurisdiction with various types of existing communications medium. The IP address for an Ethernet -enabled controller is easily specified in ACTRA from the same intersection configuration screen normally used to set up a conventionally connected controller. Siemens Energy & Automation, Inc. Page 49 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 EAGLE EPAC M50 Series Controller (Option) M50 Controller The EAGLE EPAC M50 Series controller offers all the proven software features of the SE -PAC local controller software, plus an array of new hardware features, including: • High impact polycarbonate case — makes it lighter than other NEMA controllers; • External Infrared port for communication with laptops and PDAs; • Built-in external 10 Base-T Ethernet port — with configurable.IP; • 8MB of flash memory — eliminates need for EPROM chips; • Industry standard VME expansion slots; • Standard ATC Modem options; • Removable hand-held front panel display that can snap to the front of the unit or connect via a cable — makes it convenient to program the M50. The EPAC M50 exceeds both NEMA TS 1-1989 and TS 2-1998 Actuated Controller Unit Standards; it is configurable for TS-1, TS-2 Type 1, and TS- 2 Type2. Although not required for this project, proposed products are NTCIP compliant. SE -PAC controller software complies with NEMA TS 3.2 — Simple Transportation Management Framework, and meets the requirements for Conformance Level 2. SE -PAC controller software complies with NEMA TS 3.3 — Class B Profile. The Class B objects have been implemented. All of the NEMA mandatory objects are supported, as well as many optional objects. NTCIP Conformance defines two conformance levels: Siemens Energy & Automation, Inc. Page 50 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 Conformance Level 1: SNMP version 1 - All supported objects including Internet standard objects are accessible. This level shall support the Internet system (group) objects Conformance Level 2: a) Conformance Level 1 b) STMP: All STMP operations c) TMIB: A; mandatory objects & groups defined within the TMIB d) Dynamic objects including: definition creation; definition deletion and object get and set data functions The Florida Department of Transportation (http:Hrite.enR.fsu.edu) recently completed an extensive NTCIP test on the EPAC controller and the SE -PAC local controller software, and it complied in all areas tested. No other NEMA actuated controller has passed their tests. Siemens Energy & Automation, Inc. Page 51 Business Unit Intelligent Transportation Systems Appendix B Hardware Listing a U. - } t d 9 .R .kr ap ` �S ��'rz . l.il �cl Operating System... Windows 2000 Server 3.1.1.1 Microprocessor/Platform Microprocessor ... Pentium III, 1.0 GHz, 256K Cache Make and model of the computer... Dell PowerEd e 2550 3.1.1.2 Size of each hard disk drive ... 18GB IOKRPM, Ultra 160 SCSI Hard Disk Drive 3.1.1.3 RAM delivered in each server ... 256 MB SDRAM (133 MHz) + 2X128MB DIMMs RAM 5121VIB RAM total 3.1.1.4 Make and model of network cards ... 2 Integrated 3Com NICs—10/100 and Network Card 10/100/1000 3.1.1.5 Make and model of CD-R drive ... Dell 24X IDE CD-ROM (not recommended for Data Archive Drive server, but included in workstation) Write rate: ... NIA Read rate: ... 24X 3.1.1.6 Are additional cards required to interface with the UPS? (circle one) YES NO UPS Interface If Yes, state make and model of interface cards ................................... 3.1.1.7 Make, model & throughput of access modems:... US Robotics Courier V.90 56K AccessModems ............................................................................................ 3.1.1.8 Hardware make & model... Cyclades 16Ze Digital Interface Board 3.1.1.9 Hardware make & model ... True Time NCI00 Time Acquisition Vic? : w���rI' _ .., x 3.1.2.1 Operating System... Windows 2000 Professional Microprocessor/Platform Microprocessor ... Pentium III, 1.3 GHz, 256K Cache Make and model of the each computer ... Dell O ti lex GX150 3.1.2.2 Size of each hard disk drive ... 20 GD EIDE, 5400 RPM Hard Disk Drive 3.1.2.3 RAM RAM delivered in each workstation ... 128 Affl SDRAM 3.1.2.4 Make & model of each flat screen workstation monitor ... Dell 1900FP Graphics Display Monitor Size, dot pitch, & resolution of each workstation monitor... Size: 19 inches, Pixel Pitch: 0.294 x 0.294 mm, Resolution: 1280x1024 3.1.2.5 Make & model of each workstation graphics card... Integrated DVMT Video Graphics Card 3.1.2.6 Make and model of network cards... Integrated 10/100 3Com Remote Wake-up Network Card 3.1.2.7 Included: (circle one) YES NO CD Read -Only drive Read rate: ... 24x CD-RW recommended for workstation, not server 3.1.2.8 Are additional cards required to interface with the UPS? (circle one) YES NO UPS Interface If Yes, state make and model of interface cards .................................... 3.1.1.10 Included: (circle one) YES NO Diskette drive v ', tEk a 5 `m anf3+ L '*s ^fr. Y y �`"N. +'L FO4 3.1.3 Make & model of notebook computer... Dell Inspiron 8100 Portable Computers Make & model of microprocessor ... Mobile Pentium III, LOGHz-M RAM in the notebook computer ... 2X64MB SDRAM (133MHz) (128AM RAM). Make, model, & size of hard disk drive ... 20GB Ultra ATA Section 3 3 Printer:.: 3.3 Printer Make and model of colorprinter... HP Color LaserJet 8550 Revised April 15, 2002 B-1. City of Renton, Washington Advanced Traffic Management System May 6, 2003 Project Work Plan Siemens ITS proposes a standard software package — an Advanced Traffic Management System that will interface with the TSP, CCTV and DMS systems, as defined in the RFP. The proposed system will also provide many advanced features, like a Synchro interface and Pocket ACTRATM, for future functionality. Overall Siemens ITS's project tasks will include the following: • Furnish, Install, and Integrate ACTRA Adaptive Traffic Signal Management System (Arnold McLaughlin and Tony Saucedo — 7 days); • Modify 15 TS-1 cabinets as requested in RFP; furnish and install 15 EPAC300 TS-2 Type 2 Controllers w/ external modems (Robert Nims and John Quandt — 2 cabinets and controllers per day, 8 days); • Furnish and Install Central Hardware requested (Arnold McLaughlin — 4 days); • Provide system and controller training for City personnel, 36 hours (Arnold McLaughlin and Jill Sensiba — 6 days); • Provide central support via local offices (Siemens ITS's authorized dealer, Western Traffic) and telephone assistance (Arnold McLaughlin, Tony Saucedo, John Quandt, and Robert Nims). In order to satisfactorily complete these tasks, the City will provide, prior to system installation: • A cable plant in good working order from central control centers to on -street devices — including all copper wire & fiber optic, thoroughly tested; • Working TS-1 cabinets; • TMC with UPS's and City provided hardware; • Working compatible video display wall; • Controller and central timing plans; • Working Transit Signal Priority, CCTV, and DMS systems and equipment; • Access to TSP and equipment; • Access to CCTV system and equipment; • Access to DMS equipment • Facilities for training; • Reasonable response to approvals, issue resolution, and availability of City staff for support as required. z Feld Equipment instaliat19n and tlntegration Siemens ITS is well aware of the issues and complexity of transition from an existing system to a new distributed control system. Siemens ITS's experience extends to working with legacy systems in numerous cities. In these projects, existing systems were successfully transitioned with minimum disruptions. Siemens Energy & Automation, Inc. Page 52 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Overall system integration will proceed as intersections are removed from the existing system and are added to the new system. Intersections and functions will be brought on-line as each communication channel is cutover. This approach insures that each intersection is fully functioning and integrated with the central system as the implementation proceeds. The typical central equipment implementation approach includes the following steps: 1. Set up and program area graphics, intersection graphics, and other special functions into the system; 2. Install and thoroughly test all central and remote hardware; 3. When an intersection is brought on-line, upload the local to the central database and verify the data. Make any necessary modifications; 4. Verify local intersection operation with the central system; 5. System will then monitor and produce reports and logs of all subsequent activity. During no time will more than 10% of the signals be down. Every effort will be made to keep disruptions to a minimum. Representatives will work with the City to identify the most appropriate transition schedule to minimize inconvenience to the traveling public. QivalityControll& Acceptance Test Procedures Siemens ITS proposes to provide component and system level testing in three distinct phases: • Factory Acceptance Testing of equipment provided by Siemens ITS • Proof of Performance Testing; • System Integration Testing. The test and acceptance plan will be submitted to the City for approval prior to proceeding with the final acceptance test. Factory Acceptance Testing A Factory Acceptance Test would be conducted on the final system prior to release of system. Wherever practical, all system elements would be operated and fully tested to the test specifications. Individual components configuration will be carried out in-house by test engineers using standard step-by-step procedures, or a warranty certificate may be submitted.. Proof of Performance Testing The system will be tested incrementally as components are brought on-line. Each controller will be checked for full communication with the central system, once it has installed it. The system will be tested in all of the different possible control modes as part of the test procedure. Siemens Energy & Automation, Inc. Page 53 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 System Integration Testing After the system has been installed and fully tested, it will enter the final acceptance testing for a period of sixty (60) days. During the system integration testing, the customer will be able to exercise the complete functionality of the system, verify its operation, and verify its conformance to specification. Any system changes will result in as -built drawings and documentation updates for the delivered system. ing for the'`ATMS Siemens ITS considers product training to be an integral part of any system installation, and would work with the City of Renton to ensure that all appropriate personnel receive the training necessary to enable them to efficiently operate and maintain the traffic signal system. Siemens ITS believes that the most effective training courses combine classroom lectures with hands-on experience, printed course material, technical documentation, and users manuals. Classroom lectures cover a system overview, general operating features, and the theory of operation for the -system. Hands-on training provides the user with direct exposure to all aspects of the system and its operation and maintenance. As a minimum, Siemens ITS recommends 40 hours of on -site instruction. On -going training is scheduled and offered on a per need basis, depending on staffing level and other factors. All of the Siemens ITS trainers have backgrounds in system and controller design and development, and have trained numerous customers in the use of EAGLE products. This technical background combined with a familiarity with effective training techniques, enables Siemens ITS to provide training that is concise and effective. Comprehensive training would be provided to familiarize the user with all aspects of the system, from the ACTRA software to the intersection controllers. This training would thoroughly cover: • Navigating using the user interface (ACTRA and controllers); • General operating features (ACTRA and controllers); • How to enter commands (ACTRA and controllers); • Report generation (ACTRA and controllers); • Maintenance and diagnostics (ACTRA and controllers); • Basic troubleshooting procedures to isolate malfunctions (ACTRA and controllers); • Graphical map generation and animation (ACTRA only); • Database development and maintenance (ACTRA only); • Procedure for enabling dynamic displays (ACTRA only). Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 54 City of Renton, Washington Advanced Traffic Management S•ystevn 'May 6, 2003 Documentation Siemens ITS provides a detailed systems user's manual for each trainee during (or before) training — this manual should provide answers to most user questions. But, if there is a problem beyond the information in the manual, the Siemens ITS support group would be available to help you. Documentation to be supplied with training would include: • User Manuals (ACTRA and EPAC controller) — which describes each traffic control function in a how -to -use manner complete with examples; • System Manuals (ACTRA) — which describes ACTRA operating procedures (i.e. start-up, shutdown, data backup, etc.); SUpport Services , Siemens ITS has installed more than one hundred (100) ATMS systems and has the experienced personnel to support the ACTRA ATMS after installation and training is completed. A system support group is maintained in our office located in Austin, Texas for any questions that cannot be solved by referencing the provided user's manuals. When a problem is reported, the support group would work with the City to re-create the problem at hand and would then work as efficiently as possible to remedy the situation. The support group would maintain the ability to dial into the installed system to offer assistance when help is needed. Assistance would be provided until the problem is solved. On -site help can be provided by Siemens ITS, temporary or permanent, when and if needed. Thirteen (13) Siemens ITS personnel are dedicated to system support, including Jill Sensiba, Tony Saucedo, and Arnold McLaughlin for Siemens ITS, and Robert Nims and John Quandt for Western Traffic. This support staff also provides training on the systems, so they keep up -to date on all features of the system and controller. Western Traffic Systems is the Siemens ITS dealer for the state of Washington. Their personnel have been trained to support EAGLE products, and with offices in Sedro Woolley, Western Traffic would be available to respond to support needs quickly. Warranty & Upgrades As you are aware, technology enhancements are being introduced on a daily basis, and Siemens ITS will continue to upgrade the ACTRA system software as technology advancements allow. Siemens ITS's current policy provides annual maintenance at no cost to the user, and we agree to provide software "fixes" and basic software version updates at no additional charge to the system user for five (5) years; maintenance and support for the local controllers and Central hardware will be provided for three (3) years. Maintenance covers all new releases and updates of the software and correction of defects in the software. Additionally, technical assistance shall be provided for the identification and diagnosis of software problems. If Siemens Energy & Automation, Inc. Page 55 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 additional features/modules are required after an initial price submittal or after system installation, they are reviewed on a per item basis. Software Escrow Copies of the software source code are currently stored offsite, and a list of customers who would have access to this source code is maintained. Siemens ITS will add the city of Renton to the list of customers with access, at no charge to the City. Siemens Energy & Automation, Inc. Page 56 Business Unit Intelligent Transportation Systems F shinglon ,ystem ID 8 Task Name Duration Stan Finish Ma June Jul Au ust September October 4/27 514 5111 5/18 5/25 6/1 6/8 6/15 6/22 6/29 7/6 7/13 7l20 7/27 8/3 BI10 8/17 8/24 8131 9/7 1 Q Notice to Proceed (Estimated) 1 day Fri 5/9/03 Fri'5/9/03 Engineering Design and Submittal 29 days Mon 5112103 Fri 6/20/03 Testing Plan Submittal - - 10 days Fn 5/; 3 d0 Fri 616/03 Engineering Design 3 days Mon 5/12/03 Wed 5/14/03 Engineering Design Review (City) - 3 days Thu 5/15/03 Mon 5119103 Training Plan Submittal 10 days Mon 619/03 Fri 6/20103 Equipment Ordering and Manufacture - 40 days Tue 5120/03 Wed 7/16/03 Central Equipment -Order 30 days Tue 5/20l03 Tue 7/1/03 Controller Manufacture (15 controllers) 25 days Tue 5/20/03 Tue 6/24/03 Factory Acceptance Test 3 days Thu 713/03 Tue 7/8/03 Central Equipment Shipping 6 edays Thu 7/10/03 Wed 7/16/03 Installation and Integration 12 days' Mon 7/21I03 Tue 8/5/03 Installation of 15 Controllers (Payment Milestone) 8 days Mon 7/21%03 Wed 7/30/03 Install Central TMC Hardware (Payment Milestone) 4 days ` Fri 7/25/03 Wed 7/30/03 - Installation of ACTRA System (Payment Milestone) 4 days Fri 7125/03 Wed 7/30/03 Integration with CCTV - - - - 1-day Fri 8/1/03 Fri 8!1/03 .. .. ...... . Integration with Dynamic Message' Signs - 1 day Mon 8/4/03 Mon ..8/4/03 Integration with Transit Signal Priority - - -1 day Tue 8/5/03 Tue 815103 Proof of Performance Test - 2 days Fri 818/03 Mon 8/11/03 System Integration Test -- 80 eda Mon 8/11l03. Fd10%10/03 : Training (Payment Milestone) 18 days - Mon 7121103. Wed 8/13/03 controller 0para11onaI Training - 2 days Mon 7121/03 - Tue 7/22103 System Operational Training 2 days. Fri 8/8/03 Mon 8/11/03 System & Controller Maintenance Training - - 2 days Tue 8/1211031 ... Wed 8/13103 System Acce tance ys p ( Final Payment Milestone] �-1 day Mon 10/i3l03Mon 10/13%03 5-year Software Warranty 1 tlay Tue 10/14/03 Tue 10/14103 3•year Equipment Warranty - - 1 day - Tue 10/14/03 Tue 10/14/03 9/14 9/21 9/28 '•+& . v „-, -._°.7r 4•,, r. , 3 .j. :r, pXny - -,•.:.-, f I 10/5 10112 10/19 I i 10/13 10/14 10114 2 3 4 5 6 7 8 9 t0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Project: DRAFT Renton Schedule ;Date: Tue 5/6/03 Task 0 Milestone ♦ Rolled Up Split External Tasks g�w'" ,a, `-. .F Deadline Slit � Q Project Summary pSummary Rolled Up Milestone Progress Rolled Up Task";` -+i=;:; Rolled Up Progress External Milestone Siemens ITS Page 1 City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Team Experience The following is a representative sampling of similar systems the Siemens ITS team has implemented and installed over the past three years. City of Seattle, Washington (ACTRA) Contact: Chuck Morrison Phone: 206-684-5122 Installation date: March 18, 2002 Scope of Work ACTRA ATMS with 650 intersections running and 1200 intersection capacity. This system is part of a multi jurisdictional system with Washington. The system will run on mixed communication media of copper and fiber optic. Project Features . Fiber Optic and Copper Hardwire Communications • Second per second on copper • Special priority routine for ferry boats • Major CBD grid with arterials • Remote port server capability • Multi -jurisdictional capability with the State City of Alexandria, Virginia (ACTRA) Contact: Mr. Bob Garbacz Title: Traffic Signal Systems Engineer/Project Manager Address: 310 King Street, RM 100, Alexandria, VA 22314 Phone: (703) 838-4076 Project Start Date: August 3, 1998 I" Phase Project Completion Date: July 2000 2°d Phase Project Completion Date: September 2001 Project Manager: Paul Wilson Scope of Work The City of Alexandria, Virginia Traffic Signal System Upgrade project is for the replacement of the existing UTCS control system with a network of personal computer workstations and file servers supported by NEMA TS2 Type 1 and 2 controllers and selective replacement of controller cabinets. ACTRA was recently installed to replace the interim MONARC system. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 57 p City of Renton, Washington Advanced Traffic Management Systein 'May 6, 2003 Siemens ITS is the prime contractor for the project; supplier of the ACTRA software, EPAC Controllers, Controller Cabinets; and the system integrator. Project Features The City of Alexandria project includes: • The supply, installation and replacement of existing Central Control hardware with newest technology computer equipment, associated communication devices, remote workstations and portable workstations; • The supply and installation of a Central Control Room high resolution large screen video display system; • The supply and installation of 121 EPAC Controller Units; • The integration of new central communications facilities with existing communications network; • 500-intersection capacity. Spokane, Washington (ACTRA) Contact: Mr. Jack Sikes Address: 808 West Spokane Falls Boulevard, Spokane, WA 99201-3341 Phone: 509-625-6480 MONARC Project Start Date: 1996 MONARC Project Completion Date: 1997 ACTRA System Upgrade Completed: 2001 Project Manager: John Necker/Arnold McLaughlin Scope of Work The Spokane ACTRA ATMS includes a capacity for 300 intersections of which 250 intersections are currently on-line in the metropolitan area. Siemens ITS is the prime contractor and system integrator for this project. Project Features Features of the Spokane ATMS project include: • Twisted Wire Pair Communications • Traffic Analysis • Quick Response (Incident Management) • Database for maintenance and inventory management • System linked to the City's existing Novell network • Video Surveillance capabilities are scheduled to be added to the system in the near future Siemens Energy & Automation, Inc. Page 58 Business Unit Intelligent Transportation Systems V City of Renton, Washington Advanced Traffic Management System May 6, 2003 Johnson City, Tennessee (ACTRA) Contact: Mr. Anthony Todd Phone: 423-975-2712 Completed: June 2001 Project Manager: John Necker Scope of Work ACTRA ATMS - 500 intersection capacity and 25+ intersections on-line with City routinely adding more. Project Features • Area and Intersection Graphics • Traffic Incident Management • Maintenance Management • Multi -Agency Client Usage - Emergency Management Dept. (Future Transit Operations) • Traffic Management Center (TMC) Functionality Integrated into existing Traffic Engineering Dept. & Facilities • Extensive Communication Infrastructure Design & Deployment - Fiber, Copper, & Telecom • Utilizing City -owned and produced GIS databases • FHWA/TN DOT ITS Project - Phase 2 City Project, Upgrade from EAGLE MONARC • Distributed Software Clients among Traffic Engineering and Traffic Maintenance Personnel Memphis, Tennessee (ACTRA) Contact: Richard Merrill Title: City Traffic Engineer Phone: 901-576-6710 Most Recent Completed Project: April, 2001 Project Manager: Arnold McLaughlin Scope of Work The Memphis, Tennessee ACTRA system encompasses 600+ intersections with a single- and multi -mode fiber-optic network in addition to field master subsystems and connectivity. Project Features • Area and Intersection Graphics • Metro Area Software License for ATMS Functions • Maintenance Management Siemens Energy & Automation, Inc. Page 59 Business Unit Intelligent Transportation Systems 0 City of Renton, Washington Advanced Traffic Management aystem 'May 6, 2003 • Multi -Agency Client Usage - Metro Area Agencies • Traffic Management Center (TMC) Functionality Integrated into existing Traffic Engineering Dept. & Facilities • Extensive Communication Infrastructure Design & Deployment - Fiber, Copper, & Telecom • FHWA/TN DOT ITS Project - Phase 2 City Project, Upgrade from EAGLE MONARC system • Distributed Software Clients among Traffic Engineering and Traffic Maintenance Personnel Hoover, Alabama (ACTRA) Contact: Richard Caudle (consultant) Phone: 205-655-8855 Completed: June 2001 Project Manager: John Necker Scope of Work ACTRA Traffic Control System with 100+ Birmingham Urban Intersections and 15+ on-line. • Communication Infrastructure Design & Deployment - Fiber, Copper, & Telecom • Traffic Responsive Operations • TMC Integration into City Engineering Dept. and Facilities • Part of AL DOT state-wide ATMS initiative • Extensive Video Management in AL DOT ATMS • Dynamic Message Sign Management in AL DOT ATMS • Integrated with Hoover TMC Video Wall Management System City of Jackson, MS & Mississippi DOT (Multi -Agency ACTRA) Contact: Mr. Ed Turbyfill (City), Bob Mabry (State) Location: Metropolitan Jackson, MS + Statewide ATMS Phone: 601-960-1651 (City), 601-359-1454 (State) Completed: 1994 System Upgrade Completed: 2001 Project Manager: Arnold McLaughlin Scope of Work ACTRA ATMS upgraded MONARC in 2001 with 500+ intersection capacity and 250+ intersections with 7+ MARC360 on -street masters on- line. This system is part of a multi jurisdictional system with Mississippi DOT (MDOT) that has capacity of 1000+ intersections. A Siemens OTN Siemens Energy & Automation, Inc. Page 60 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System May 6, 2003 600Mbps metropolitan optical network (Called Magnolia Network "MagNet") provides end -to -end 10/100Mbps Ethernet connectivity, NTSC video transmission & switching, RS232/422/485 Serial interconnection and Center -to -Center communications for voice, video and data. Several enhancements and expansions underway including adding a 3rd metro TMC in the City of Ridgeland, statewide expansion of ACTRA system control, regional TMCs in Hattiesburg and the Gulf Coast Corridor, and network extension throughout Mississippi. Project Features • Fiber Optic, Telecom, Wireless, and Copper Hardwire Communications • Video Surveillance, Analog CCTV, Digital Network/Internet Video • Advanced Geo-graphics • (2) 10 License Software Agreements • Dual Traffic Management Centers (TMCs) Lincoln, Nebraska (ACTRA) Contact: Bob Budd Traffic Systems Solutions Phone: 319-323-4662 Fax: 319-323-8256 Email: bbudd@netins.net Currently upgrading to ACTRA Completed: June 2001. Project Manager: John Necker Scope of Work MONARC Traffic Control System -- upgrading to ACTRA with 300+ intersection capacity. Currently running 275 intersections with an earlier version of ACTRA. Marion, Ohio (ACTRA) Contact: Brad Norton Phone: 740-387-0072 ACTRA system installed: March 2001 Project Manager: John Necker Scope of Work ACTRA Traffic Control System — with 65-intersection capacity. Currently running 25 intersections. System currently uses 3M Opticom and ACTRA interface. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 61 a City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 ' Aurora, Colorado (ACTRA) Contact: Mr. Chris Carnahan Title: Traffic Engineer Phone: 303-361-2970 MONARC System Installed: 1995 ACTRA Upgrade Installed: March 2001 Project Manager: John Necker Scope of Work Upgraded the MONARC system with a ACTRA system. Project Features Software features of the Aurora ATMS project include: • 200+ intersections; telephone interconnect. City of Tuscaloosa, AL (ACTRA) Contact: Mr. Jon Howell Phone: 205-349-0240 Initial Installation Completed: 1992 System Upgrade Completed: 2001 Project Manager: John Necker Scope of Work MONARC Upgraded to ACTRA ATMS with 64+ intersections on-line. The system has recently been upgraded to include enhanced functionality. Intersection connectivity is achieved with direct fiber optic and master dialup communications. Enhancements underway include projects for dynamic message sign integration and city-wide, Siemens OTN optical backbone networking. Project Features • Area and Intersection Graphics • Traffic Incident Management • Opticom Priority Control Subsystem • Integrated Traffic Management Center • City-wide NTSC Video Camera Management • Comprehensive Fiber Optic Network Siemens Energy & Automation, Inc. Page 62 Business Unit Intelligent Transportation Systems 4 I s. • City of Renton, Washington Advanced Traffic Management System May 6, 2003 Marietta, Georgia (ACTRA) Contact: Mr. Bill Andrews Phone: 404-528-0758 Initial Installation Completed: 1992 System Upgrade Completed: 2001 Project Manager: John Necker Scope of Work MONARC Upgraded to ACTRA ATMS with 500 intersection capacity and 64+ intersections on-line. Original Beta test site for the MONARC and ACTRA systems. The system has recently been upgraded to include enhanced functionality. Project Features • Area and Intersection Graphics • Traffic Incident Management • Multi -Jurisdictional Access - NW Atlanta Area (Cobb County, GA) • Extensive Copper Cable & Fiber Optic Cable Field Network • Priority Control Subsystem with System Communications & Software Management • Vehicle Detection Subsystem with System Communications & Software Management • Evaluation facilities for 2070 Control/Software and NTCIP communications College Station, Texas (ACTRA) Contact: Mr. Patrick Walker Phone: 979-764-3450 ACTRA System Completed: 2002 Project Manager: Arnold McLaughlin - Scope of Work ACTRA ATMS with 6 MARC Masters and 100 intersections on-line, approximately 50 of which are direct connect. Project Features • Single Mode Fiber and FSK Copper • TTI has interface to system — A&M can test, review, and support City from their workstation Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 63 a City of Renton, Washington Advanced Traffic Management '5yste+m 'May 6, 2003 St. Peters, Missouri (ACTRA) Contact: Steve Helmholt Phone: 636-477-6600 ext:377 ACTRA Installation Completed: 2001 Project Manager: John Necker ACTRA Traffic Control System — with 40 intersections, utilizing fiber communication at 19,200 baud. Bettendorf, Iowa (ACTRA) Contact: Bob Webster Phone: 319-344-4074 Fax: 319-344-4101 System Upgrade Completed: 2001 Project Manager: John Necker ACTRA system, with 35 intersections online. Peoria, Illinois (ACTRA) Contact: Mr. Dave McKinley Title: Assistant Traffic Engineer Phone: 309-686-3510 MONARC System Installed: 1988 ACTRA System Upgrade Completed: 2001 MONARC Traffic Control System with 250 intersection capacity and 100 intersections on-line - project is currently undergoing an upgrade that will be completed in 1997. Fort Wayne, Indiana (ACTRA) Contact: Mr. Steve Davis Title: Assistant Traffic Engineer Phone: 219-427-1172 COMTRAC System Installed: 1989 ACTRA System Upgrade Completed: 2001 Project Manager: John Necker COMTRAC Traffic Control System with 250 intersection and 160 intersections on-line. Project Features Siemens Energy & Automation, Inc. Page 64 Business Unit Intelligent Transportation Systems h r City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 • Area and Intersection Graphics • Quick Response (Incident Management) Brampton, Ontario, Canada (ACTRA) Contact: George Yip Phone: 905-874-2574 ACTRA Installation Completed: 2001 Project Manager: Sammy Crawford ACTRA Traffic Control System — with 500 intersection capacity. Currently running 64 intersections, with 240 soon to be online. Dayton, Ohio (ACTRA) Contact: Mr. Joe Brzozowski Phone: 937-333-4088 MONARC System Completed: 1996 _ ACTRA System Upgrade Completed: 2001 Project Manager: John Necker ACTRA Traffic Control System with 300 intersections capacity and 230 intersections on-line. The system was installed as a upgrade for the existing MONARC system. Project Features . 19,200 Fiber Optic Communications . Quick Response (Incident Management) • Multi jurisdictional Access Montgomery County, Maryland Contact: Mr. Emil Wolanin Title: Section Chief of Transportation Management Center Address: 101 Monroe Street, I Ith Floor, Rockville, MD 20850 Phone: (301) 217-2208 Current Contract Start Date: 1992 Project Completion Date: Ongoing Project Manager: John Necker (initial system)/Sammy Crawford (currently) Project History The Montgomery County project is an ongoing ATMS project in an area with 800,000 residents and 3000 miles of roads just outside of Washington, D.C. In 1980, Siemens ITS installed the county's first computerized traffic Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 65 City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 control system, COMTRAC, which was continually expanded during the ensuing 12 years. The current project is a dramatic expansion of the county's control capabilities, designed to utilize as many ITS control and monitoring technologies as possible. Scope of Work Siemens ITS is the systems integrator for the project, as well as the developer of the main system software. The ATMS utilizes open system architecture in a LTNIX environment to allow multiple subsystems and future ITS technologies to be integrated into the project. Project Features Transportation control features of the Montgomery County ATMS project include: • Capacity to handle 1500 intersections with 700 intersections currently on-line [COMTRAC] • Accident and Incident Management with automatic notification of emergency response agencies • Manual reconfiguration of traffic signal patterns to help quickly move traffic through areas • Automatic notification of Traffic Management Center when a signal malfunctions • Global Positioning System equipment in the county's 250 transit buses to allow monitoring of bus progress and enable traffic signal adjustments to keep buses on schedule Monitoring features of the Montgomery County ATMS project include: • 50+ video surveillance cameras deployed along major roadways, with an additional 150 cameras to be installed . Video surveillance airplanes that send video feeds to the Traffic Management Center . 1000 loop detectors installed with an existing capacity for an additional 2000 Features designed to communicate traffic and transit information to the public include: . 12 Highway Advisory Radio systems tied together via a local cable system • County Access cable television channel broadcasts live video, audio from the HAR system, and transit information during morning and evening rush hours • Live video feeds and traffic information are provided through direct connections with local television stations Information is shared and coordinated with local commercial information services Delaware DOT Contact: Gene Donaldson Address: 1423 South DuPont Highway, New Castle, DE 18720 Siemens Energy & Automation, Inc. Page 66 Business Unit Intelligent Transportation Systems r City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Phone: 302-836-2562 Project Start Date: 1998 Project Completion Date: Phase One — 1999; other phases ongoing Project Manager: Sammy Crawford Scope of Work The Delaware DOT project is a statewide integrated transportation management system. The Scope of Work includes developing detailed requirements for 19 service/functions, System Architecture, and a three-year implementation plan. It also includes integration to Delaware's transit scheduling and AVL system. Project Features Software features of the Delaware ATMS project include: • Detailed system requirements and System Design • System Integration • Bus Priority • Statewide Communications • Multiple and remote database access • On -call Services • 1000 intersections online . 2000 intersection capacity Anaheim, CA (SCOOT) Contact: John Thai Title: Traffic & Transportation Mgr. Phone: 714-765-5183 Project Start Date: 1997 Project Completion Date: 1998 Project Manager: Mark Hudgins Scope of Work The Anaheim ATMS is a SCOOT system that interfaces with a legacy UTC system. The original system was a federally funded project to test the applicability of SCOOT with existing standard loops in an area with many specialized traffic problems, such as Disneyland and NHL events. Project Features Features of the Anaheim ATMS project include: . 2070 controllers • Communications between the SCOOT system and the legacy system • Graphic Display of pertinent data • 50 intersections online • 300 intersection capability Siemens Energy & Automation, Inc. Page 67 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management 'Syste,m 'May 6, 2003 Orange County, Florida (SCOOT) Contact: Roger Smith Phone: 407-836-7804 Project Start Date: September 1999 Phase I (Initial SCOOT and MONARC system): December 2000 Phase II (Initial ACTRA upgrade): May 2001 Phase III (SCOOT and ACTRA upgrades) Expected Completion: July 2002 Project Manager: Arnold McLaughlin/Paul Wilson Project Description The Orange County ATMS is a SCOOT system that interfaces with an ACTRA system. The system is located on International Drive, in Orlando, an area with many specialized traffic problems, such as Disney World and Universal Studios. Project Features Features of the Orange County ATMS project include: . EPAC NEMA controllers • Inductive loops • 7 intersections online, with plans to expand to 15 • Fiber optics (multi -mode off of single -mode backbone) Arlington County, VA (SCOOT) Contact: Andre Connerly Title: Signal Systems Management Team Leader Phone: 703-228-3575 Project Start Date: January 1998 Project Completion: October 2000 Project Manager: Paul Wilson Project. Description The Arlington County project is one of the largest implementations of SCOOT adaptive control in the United States, involving the installation of a UTC (Urban Traffic Control) / SCOOT (Split Cycle Offset Optimization Technique) system. The project improves traffic flow by providing the means to make automatic, real-time adjustments to traffic signal timings to accommodate fluctuating traffic. The system is a combination of the MONARC (Master Office Network Adaptive Real-time Control) Advanced Transportation Management System and the SCOOT real-time adaptive system. Siemens ITS is the prime contractor for the project, the supplier of both the MONARC and SCOOT software, and the systems integrator. Siemens Energy & Automation, Inc. Page 68 Business Unit Intelligent Transportation Systems y City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Project Features Features of the Arlington project include: . Installation of 179 roadside EPAC controller units and cabinets that have been adapted to interface with SCOOT • The addition of 197 new inductive detection loops installed in roads throughout the county to provide the additional data needed for a real-time adaptive control system • 900 intersection capacity The replacement of the county's existing central control equipment with 6 fully functional workstations and an associated communication system including remote, hands -free communication units for use at street level controller locations. Siemens Energy & Automation, Inc. Page 69 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 References Siemens Energy & Automation, Inc. Page 70 Business Unit Intelligent Transportation Systems Appendix C System Referenda Form System Reference Form Project Name and Location: City of Seattle, Washington Project Description: ACTRA ATMS with 650 intersections running and 1200 intersection capacity. This system is part of a multi jurisdictional system with Washington State. The system will run on mixed communication media of copper wire and fiber optics. Fiber Optic and Copper Hardwire Communications. Second per second on copper wire. Special priority routine for ferry boats. Major CBD grid with arterials. Remote port server capabilities. Project Owner: City of Seattle Owner Contact Name: Chuck Morrison Phone: 206-684-5122 Project Start Date Schedule Initial Contract Time: Budget December 18, 2000 15 months Initial Contract Amount: $400,000+ Facsimile: Completion Date: March 18, 2002 (the primary system) Actual Time: 15 months Final Amount: $400,000+ Was this firm the prime contractor?: Yes If no, indicate the specific tasks performed and the dollar amount. Names of key personnel involved in this project and percentage of their time devoted to the project: John Necker 30%, Arnold McLaughlin 20%, Tony Saucedo 15% Revised April 15, 2002 C-1. Appendix C System Reference Form Project Name and Location: Project Description System Reference Form City of Spokane, Washington The Spokane ACTRA ATMS includes capacity for 300 intersections, of which 250 are currently on-line in the metropolitan area. Twisted Wire Pair Communications. Traffic Analysis and Quick Response w/ Incident Management. System linked to the City's existing Novell network. Database for maintenance and inventory management. Video Surveillance capabilities are scheduled to be added to the system in the neat future. Project Owner: City of Spokane Owner Contact Name: Jack Sikes Phone: 509-625-6480 Project Start Date: 1996 (MONARC) Schedule 1999 (ACTRA) Initial Contract Time: 12 month / 24 month Budget Facsimile: Completion Date: 1997 (MONARC) 2001 (ACTRA) Actual Time: 12 month / 24 month Initial Contract Amount: $50,000+ Final Amount: $50,000+ Was this firm the prime contractor?: YES If no, indicate the specific tasks performed and the dollar amount. Names of key personnel involved in this project and percentage of their time devoted to the project: John Necker 20%, Arnold McLaughlin 15% Revised April 15, 2002 C-1. Appendix C System Reference Form System Reference Form Project Name and Location: City of Alexandria, Virginia Project Description: The City of Alexandria, Virginia Traffic Signal System Upgrade project is for the replacement of the existing UTCS control system with a network of personal computers workstations and file servers supported by NEMA TS-2 Type 1 and 2 controllers and selective replacement of controller cabinets. ACTRA was installed to replace an interim MONARC system. Central Control Room high -resolution large screen display system. 121 EPAC controller units. Integration of new central communications facilities with existing communications network. 500-intersection capacity. Project Owner: City of Alexandria Owner Contact Name: Bob Garbacz Phone: 703-838-4076 Project Start Date Schedule Initial Contract Time: Budget August 3, 1998 (15` Phase) July 2000 (ACTRA) 23 months / 14 months Initial Contract Amount: $1.3 million+ Facsimile: Completion Date: July 2000 (1" Phase) September 2001 (ACTRA) Actual Time: 23 months / 14 months Final Amount: $1.5 million+ Was this firm the prime contractor?: YES If no, indicate the specific tasks performed and the dollar amount. Names of key personnel involved in this project and percentage of their time devoted to the project: Paul Wilson 40%, Arnold McLaughlin 20%, Tony Saucedo 5%, Larry Stallings 85%, and John Necker 15% Revised April 15, 2002 C-1 City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Specification Compliance Form Siemens Energy & Automation, Inc. Page 71 Business Unit Intelligent Transportation Systems Appendix D Specifications Compliance Forms, Specification Compliance Form Will Not Will Comply Will Comply Comply. by It. Comments 2. ATMS Specifications and X Integration Requirements 2.1 System Software X Specification 2.1.1 System Architecture X 2.1.2 Operating System X 2.1.3 Size and Expansion X Requirements 2.1.4 Graphical User X Interface 2.1.5 System Access X Capabilities 2.1.5.1 System Access X We can provide this 2.1.5.2 Remote Access X capability with two usernames, one for local and one for remote access. 2.1.5.3 Portable Computer X Software 2.1.5.4 Direct Connect X Access to Local Controllers 2.1.6 Control Modes X 2.1.6.1 General X 2.1.6.2 Required Control X Modes 2.1.6.3 Automatic Log of X Manual Commands 2.1.6.4 Default Control X Mode 2.1.7 Control Areas X 2.1.7.1 System Wide X Control 2.1.7.2 Section Control X 2.1.8 Time/Date X Synchronization 2.1.8.1 Synchronization X with Universal Time Revised April 15, 2002 M Specifications Compliance Forrr Will Not WiII Comply Will Com f Gorki; l b_` Alt , . Comments Clock updates are only made 2 System Clock by user command, or by -wide Updates Updates X TOD by sending a clock update along with a pattern change. 2.1.8.3 Verification of Field Clocks X . 2.1.9 System Schedules X 2.1.9.1 General X 2.1.9.2 Permanent and X Temporary Schedules 2.1.9.3 System Log X 2.1.10 Timing Plan X Compliance Monitoring 2.1.11 Communications Thresholds and time are not Failure Monitoring X user definable, but are set at optimal levels for ACTRA. 2.1.12 ATMS Database X 2.1.12.1 Database Generation and X Maintenance 2.1.12.2 Automatic Update X to Remote Computers 2.1.12.3 Database Recovery X 2.1.12.4 Database Reports X Utilizes Crystal Reports. 2.1.13 Detector Data X Collection 2.1.13.1 Detector Data X Types 2.1.13.2 Detector Data X Collection Retrieval 2.1.13.3 Detector X Monitoring We display Cycle MOE Utilization; MOE 2.1.14 Intersection Measures X Utilization, Volume, Delays, of Effectiveness and Stops; and we provide Split Monitoring capabilities. 2.1.15 Reporting Capabilities X Revised April 15, 2002 D-2 Appendix D Specifications Compliance Form, 0�'g 1 2.1.15.1 System Status We supply this feature with our Chandump report, which records information 2.1.15.2 Real -Time Monitor X in real-time and is filterable and searchable. It is not, however, viewable in real- time. 2.1.15.3 Real -Time Split Monitor 2.1.15.4 Communication X Statistics 2.1.15.5 Intersection X Operation 2.1.15.6 Detailed X Intersection Failure Status 2.1.15.7 Detailed Detector X Failure Status 2.1.15.8 Camera Failure X Status 2.1.15.9 Preemption X History 2.1.15. 10 Detailed Channel X Failure Status 2.1.16 Graphical Reports X 2.1.16.1 System Detector X MOE Report 2.1.16.2 Intersection Moe X ACTRA utilizes Split Report Monitoring for this function. 2.1.17 System Log Requirements ACTRA logs everything, and allows filter of display. The 2.1.17.1 Traffic System Log X system will be provided with sufficient storage space for this information. 2.1.17.2 Current Operator X Log 2.1.17.3 Operating System X Log 2.1.18 Graphic Display X Subsstem Revised April 15, 2002 D-3 npliance Forn i^J .,fi-rEh...'t�,xi,'"�"`s<_� 24d . r'� 4,t(�J.... ' • -x';`J ' '�,?t} ��.y,��:. r ltt~'x. 2.1.18.1 Graphics Generation X 2.1.18.2 Ability to Open and View Multiple Windows X 2.1.18.3 Refresh Rates X 2.1.19 Optional Features X 2.1.19.1 Adaptive traffic Control X 2.1.19.2 Automatic Timing Plan Generation X 2.1.19.3 Automatic Paging o Maintenance Personnel X 2.1.20 System Installation and Failure Recover X 2.1.20.1 Software Installation X 2.1.20.2 System Startup and X Shutdown 2.1.20.3 System Failure and X Recovery 2.2 Closed Circuit Television X Cameras (CCTV Requirements 2.2.1 City CCTV Control and X Monitoring 2.2.2 Interface to W SDOT X CCTV Network 2.3 Dynamic Message Signs X Requirements 2.4 Traffic Management Center X Requirements 2.4.1 Coordination with the Traffic Management Center X Coordinator 2.4.2 Equipment to be X Provided at the TMC 3 Hardware Specifications X 3.1 System Hardware X 3.1.1 Main Server and X Support Server 3.1.1.1 X Revised April 15, 2002 Appendix D Specifications Compliance Form, Will comply WilliCorti, I' }Not CoM1, b 'Alt comments; Micro rocessor/Plat orm 3.1.1.2 Hard Disk Drive X 3.1.1.3 Random Access X Memory 3.1.1.4 Network X 3.1.1.5 Data Archive Drives X 3.1.1.6 Serial Interface to Uninterruptible Power X supply 3.1.1.7 Access Modems X 3.1.1.8 Digital Interface X Board 3.1.1.9 Time Acquisition X 3.1.2 Work Stations X 3.1.2.1 X Micro rocessor/Plat orm 3.1.2.2. Hard Disk Drive X 3.1.2.3 Random Access X Memory 3.1.2.4 Graphical Display X Monitor 3.1.2.5 Graphics Card X 3.1.2.6 Network X 3.1.2.7 Compact Disc Read- X Only Drive 3.1.2.8 Serial Interface to X Uninterru tible Supply 3.1.2.9 Large Central X Display Unit Interface 3.1.2.10 Diskette Drive X 3.1.3 Portable Computers X 3.2 Local Area Networks X 3.3 Printers X 3.4 Other Ancillary Equipment X 3.5 Hardware Listing X Revised April 15, 2002 D-5 Dmpliance Forn ✓-.i C-�# t:.-� - .: E i+ i �^r cif ,v/ R. Zd f : _ .. 4 Introduction y 55 h fi jxyy �3' , t § r`S�- "� S,�Wn ,may �, i Wi � � Nit 3,� L�y, "5 ,ATM X 4.1 Traffic Signal Controllers X 4.1.1 Hardware and Installation X 4.1.2 Required Controller Features and Functions X We assume that any call for "preempt" in this section refers to transit signal priority calls. The EPAC controller has 8 special functions that can be wired and labeled for different purposes. 4.2 Cabinets X 4.3 Features to Transit Signal Priority Equipment X EAGLE has successfully interfaced with the transit signal priority system in Seattle, and we believe the intent of this specification is the same as the Seattle TSP. 5 Communication Network X 5.1 Use of Existing Copper X 5.2 Use of Fiver Optic Communication Network X 5.3 Traffic Controller Center to Field Communication Protocol X 5.4 Ability to Communication With other Traffic Signal Controllers X 5.5 DMS Center to Field Communication Protocol X 6 System Acceptance Testing X 6.1 Testing Plan X 6.2 Factory Acceptance Test X 6.3 Proof of Performance Test X 6.4 System Integration Test X 6.5 System Acceptance X 7. Training X 7.1 Advanced Traffic X Revised April 15, 2002 M Appendix D 47 Specifications Compliande Form Will l;om I ,,._ IN�II N�bt Com ..f. W�11 Comply ,,b ,Alt L Cbmments. , Management System 7.2 Field Equipment Training X ' 8 Documentation and Manuals X 8.1 Software X 8.2 Hardware (Field Equipment) Documentation X 8.3 Integration X 9 Administrative X 9.1 Insurance Requirements X 9.2 License Agreement X 9.3Performance Bond X 9.4 Warranty, Maintenance and Technical Support X 9.5 Spare Parts X 9.6 Payment Schedule X Revised April 15, 2002 D-7 City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Offer and Acceptance Form Siemens Energy & Automation, Inc. Page 72 Business Unit Intelligent Transportation Systems CAG-03-079 Appendix E Offer and Acceptance Form OFFER AND ACCEPTANCE FORM TO THE CITY OF RENTON: The Undersigned hereby offers and agrees to furnish the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the Request for Proposal. For clarification of this offer, contact: Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Name: Arnold McLaughlin Company Name 8004 Cameron Road Phone: (512) 837-8425 Address Austin 1 TAxas 78754 Fax: City a Zip ILf Signature of erson Authorized to Sign Steven J. Heilman Printed Name General Manager Title ACCEPTANCE OF OFFER The Offer is hereby accepted. (512) 837-0196 The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the Request for Proposal, including all terms, conditions, specification, scope of work, amendments, the Contractor's Offer and any best and final offers, as accepted by the City. This contract shall henceforth be referred to as Contract No. CAG-03-079 The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, or is otherwise directed to do so in writing by the undersigned. Countersigned: this day of 12001. As Renton City Clerk Approved as o form this day of 2001. As Renton City Attorn CITY OF RENTON, a municipal corporation Awarded this day of , 2001. As Mayor of Renton Final for Release March, 2002 E-1. A City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 Appendix A: Modified Terms and Conditions and Software License Agreement Siemens Energy & Automation, Inc., Business Unit Intelligent Transportation Systems Siemens ITS ("Seller") Modified Terms and Conditions of Sale (5/06/2003) 1. WARRANTY — (a) Seller warrants that on the date of shipment the goods are of the kind and quality described herein and are free of non - conformities in workmanship and material. This warranty does not apply to goods delivered by Seller but manufactured by others. (b) Buyer's exclusive remedy for nonconformity in any item of the goods shall be the repair or the replacement (at Seller's option) of the item and any affected part of the goods_ Seller's obligation to repair or replace shall be in effect for a period of one (1) year from date of completed System Acceptance Test but not more than eighteen (18) months from Seller's shipment of the goods, provided Buyer has sent written notice within that period of time to Seller that the goods do not conform to the above warranty. Repaired and replacement parts shall be warranted for the remainder of the original period of notification set forth above. At its expense, Buyer shall remove and ship to Seller any such nonconforming items and shall reinstall the repaired or replaced parts. Buyer shall grant Seller access to the goods at all reasonable times in order for Seller to determine any nonconformity in the goods. Seller shall have the right of disposal of items replaced by it. If Seller is unable or unwilling to repair or replace, or if repair or replacement does not remedy the nonconformity, Seller and Buyer shall negotiate an equitable adjustment in the contract price, which may include a full refund of the contract price for the nonconforming goods. (c) SELLER HEREBY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, EXCEPT THAT OF TITLE. SPECIFICALLY, IT DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COURSE OF DEALING AND USAGE OF TRADE. (d) Buyer and successors of Buyer are limited to the remedies specified in this article and shall have no others for nonconformity in the goods. Buyer agrees that these remedies provide Buyer and its successors with a minimum adequate remedy and are their exclusive remedies, whether Buyer's or its successors' remedies are based on contract, warranty, tort Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 73 1-1 City of Renton, Washington Advanced Traffic Management System "May 6, 2003 (including negligence), strict liability, indemnity, or any other legal theory, and whether arising out of warranties, representations, instructions, installations, or non -conformities from any cause. Note: This article 1 does not apply to any software that may be furnished by Company. In such cases, the attached Software License Addendum applies. 2. PATENTS - Seller shall pay costs and damages finally awarded in any suit against Buyer or its venders to the extent based upon a finding that the design or construction of the goods as furnished infringes a United States patent (except infringement occurring as a result of incorporating a design or modification at Buyer's request), provided that Buyer promptly notifies Seller of any charge of infringement, and Seller is given the right at its expense to settle such charge and to defend or control the defense of any suit based upon such charge. Seller shall have no obligation hereunder with respect to claims, suits or proceedings, resulting from or related to, in whole or in part, (i) the use of software or software documentation, (ii) compliance with Buyer's specifications, (iii) the combination with, or modification of, the goods after delivery by Seller, or (iv) the use of the goods, or any part thereof, in the practice of a process. THIS ARTICLE SETS FORTH SELLER'S ENTIRE LIABILITY WITH RESPECT TO PATENTS. 3. PERFORMANCE; DELAYS - Timely performance by Seller is contingent upon Buyer's supplying to Seller, when needed, all required technical information and data, including drawing approvals, and all required commercial documentation. If Seller suffers delay in performance due to any cause beyond its reasonable control, the time of performance shall be extended a period of time equal to the period of the delay and its consequences. Seller will give to Buyer notice within a reasonable time after Seller becomes aware of any such delay. 4. SHIPMENT, TITLE AND RISK OF LOSS - (a) The term "shipment" means delivery to the initial carrier in accordance with the delivery terms of this contract. Seller may make partial shipments. Seller shall select method of transportation and route, unless terms are f.o.b. point of shipment and Buyer specifies the method and route and is to pay the freight costs in addition to the price. When terms are f.o.b. destination or freight allowed to destination, "destination" means common carrier delivery point (within the United States, excluding Alaska and Hawaii), nearest the destination. (b) Title to the goods and risk of loss or damage shall pass to Buyer at the f.o.b. point. Seller shall not be responsible for damage to the goods after having received "in good order" receipts from the carrier. Siemens Energy & Automation, Inc. Page 74 Business Unit Intelligent Transportation Systems AL City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 5. PROPRIETARY DATA — All manufacturing drawings, specifications and technical material provided to Buyer by Seller and all inventions and discoveries base, in any degree, upon such specifications or materials, are the sole property of Seller and are confidential and shall not be disclosed to or discussed with others. All such drawings, specifications and technical material and all models or samples submitted with this order or in carrying out any transaction based thereon shall be returned to Seller on demand. 6. TAXES - Any applicable duties or sales, use, excise, value-added or similar taxes will be added to the price and invoiced separately (unless an acceptable exemption certificate is furnished). 7. TERMS OF PAYMENT - (a) Unless otherwise stated, all payments shall be in United States dollars, and a pro rata payment shall become due as each shipment is made. If shipment is delayed by Buyer, date of notice of readiness for shipment shall be deemed to be date of shipment for payment purposes. (b) On late payments, the contract price shall, without prejudice to Seller's right to immediate payment, be increased by 1 1/2% per month on the unpaid balance, but not to exceed the maximum permitted by law. (c) If any time in Seller's judgment Buyer is unable or unwilling to meet the terms specified, Seller may require satisfactory assurance or full or partial payment as a condition to commencing or continuing manufacture or making shipment, and may, if shipment has been made, recover the goods from the carrier, pending receipt of such assurances. (d) Progress Milestone payments shall apply to this contract with agreed to milestones as described in our letter to the City of Renton dated April 4, 2003, specifically: Installation of 15 controllers $50,715.75 (But Not Later than 14 days after delivery of controllers to City) Delivery and installation of Central Hardware $44,000.00 Delivery and Installation of ACTRA Central Software $137,752.45 Training and Testing $33,531.80 System Acceptance (5% of total price) $14,000.00 Additional price for any chosen options To be determined 8. NONCANCELLATION - Buyer may not cancel or terminate for convenience, or direct suspension of manufacture, except with Seller's written consent and then only upon terms that will compensate Seller for its engineering, fabrication and purchasing charges and any other costs relating to such cancellation, termination or suspension, plus a reasonable amount for profit. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 75 A City of Renton, Washington Advanced Traffic Management System May 6, 2003 9. NUCLEAR - Buyer represents and warrants that the goods covered by this contract shall not be used in or in connection with a nuclear facility or application. If Buyer is unable to make such representation and warranty, then Buyer agrees to indemnify and hold harmless Seller and to waive and require its insurers to waive all right of recovery against Seller for any damage, loss, destruction, injury or death resulting from a "nuclear incident", as that term is defined in the Atomic Energy Act of 1954, as amended, whether or not due to Seller's negligence. 10. LIMITATION OF LIABILITY - Neither Seller, nor its suppliers shall be liable, whether in contract, warranty, failure of a remedy to achieve its intended or essential purposes, tort (including negligence), strict liability, indemnity or any other legal theory, for loss of use, revenue or profit, or for costs of capital or of substitute use or performance, or for indirect, special, liquidated, incidental or consequential damages, or for any other loss or cost of a similar type, or for claims by Buyer for damages of Buyer's customers. Seller's maximum liability under this contract shall be the contract price. Buyer and Seller agree that the exclusions and limitations set forth in this article are separate and independent from any remedies which Buyer may have hereunder and shall be given full force and effect whether or not any or all such remedies shall be deemed to have failed of their essential purpose. 11. GOVERNING LAW AND ASSIGNMENT - The laws of the State of Washington shall govern the validity, interpretation and enforcement of this contract, without regard to its conflicts of law principles. The application of the United Nations Convention on Contracts for the International Sale of Goods shall be excluded. Assignment may be made only with written consent of both parties; provided, however, Seller may assign to its affiliate without Buyer's consent. 12. Section deleted per negotiations. 13. DISPUTES - Either party may give the other party written notice of any dispute arising out of or relating to this contract and not resolved in the normal course of business. The parties shall attempt in good faith to resolve such dispute promptly by negotiations between executives who have authority to settle the dispute. If the matter has not been resolved within 60 days of the notice, either party may initiate non -binding mediation of the dispute. 14. STATUTE OF LIMITATIONS - To the extent permitted by applicable law, any lawsuit for breach of contract, including breach of warranty, arising out of the transactions covered by this contract, must Siemens Energy & Automation, Inc. Page 76 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management System 'May 6, 2003 be commenced not later than six (6) years from the date the cause of action accrued. 15. PRICES - In the event of a price increase or decrease, the price of goods on order will be adjusted to reflect such increase or decrease. This does not apply to a shipment held by request of Buyer. Goods already shipped are not subject to price increase or decrease. Orders amounting to less than $200.00 net will be invoiced at $200.00 plus transportation charges for goods covered by discount schedules. Seller's prices include the costs of standard domestic packing only. Any deviation from this standard packing (domestic or export), including U.S. Government sealed packing, will result in extra charges. To determine such extra charges, consult Seller's sales offices. 16. ADDITIONAL TERMS OF PAYMENT - (a) Invoice payment terms are as shown on latest discount sheets as issued from time to time. Cash discounts are not applicable to notes or trade acceptances, to prepaid transportation charges when added to Seller's invoices or to discountable items if there are undisputed past due items on the account. Portions of an invoice in dispute should be deducted and the balance remitted with a detailed explanation of the deduction. Cash discounts will only be allowed on that portion of the invoice paid within the normal discount period. (b) Freight will be allowed to any common -carrier free -delivery point within the United States, excluding Alaska and Hawaii, on shipments exceeding $10,000 net or more, providing Seller selects the carrier. On shipments to Alaska and Hawaii, freight will be allowed to dockside at the listed port of debarkation nearest the destination point on shipments of $10,000 net or more. Buyer shall pay all special costs such as cartage, stevedoring and insurance. Special freight allowances are as shown on latest discount sheets as issued from time to time. Cataloged weights are estimated, not guaranteed. Seller assumes no responsibility for tariff classifications on carriers. 17. CHANGES IN LAWS AND REGULATIONS - Seller's prices and timely performance are based on all applicable laws, rules, regulations, orders, codes, standards or requirements of governmental authorities effective on the date of Seller's proposal. Any change to any law, rule, regulation, order, code, standard or requirement which requires any change hereunder shall entitle Seller to an equitable adjustment in the prices and any time of performance. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 77 City of Renton, Washington Advanced Traffic Management -System 'May 6, 2003 V Siemens Energy & Automation, Inc., Business Unit Intelligent Transportation Systems Siemens ITS ("Seller") Software Modified Terms and Conditions of Sale (5/06/2003) This Article 1 addendum replaces Article 1 ("Warranty") of Seller's Standard Terms and Conditions of Sale, and applies to Software furnished by Seller. All other Articles contained in Seller's Standard Terms and Conditions of Sale are incorporated herein by reference. Article 1 Software License, Warranty, and Fees. Seller hereby grants to Buyer: a non-exclusive, non -transferable right to use the computer software program licensed under this Contract in machine-readable, object code form and any modifications made by Seller thereto ("Software"), but only in connection with the configuration of the goods and operating system for which the Software is ordered and for the end -use purpose stated in the related Seller operating documentation. Buyer agrees that neither it nor any third party shall modify, reverse engineer, decompile or reproduce the Software, without Seller's prior written consent, except for making a single copy for backup or archival purposes in accordance with the Seller related operating documentation; and provided that Seller's confidential and proprietary legend is included. Except to the extent that the parties otherwise agree in writing, Buyer's license to use the copy of such Software shall terminate upon breach of this license or the Contract by Buyer, including, without limitation, breach of payment or confidentiality obligations. All copies of the Software are the property of Seller, and all copies for which the license is terminated shall be returned to Seller promptly after termination. The Seller may authorize the Buyer (such as a Seller distributor or original equipment manufacturer) to transfer this software license and warranty to a third party ("Seller -authorized transferee"). Such authorization to transfer shall be in writing and signed by a Seller authorized representative. The Seller -authorized transferee shall have the same rights and obligations as the Buyer, except it shall not have the right to transfer such license. Seller warrants only to Buyer or Buyer's Seller -authorized transferee hereunder that on the date of shipment of the Software: (1) the Software media contain a true and correct copy of the Software and are free from material defects; (2) Seller has the right to grant the license hereunder; and (3) the Software will function substantially in accordance with the related operating documentation. Seller disclaims any warranty that the operation of the Software will be uninterrupted or error free. This warranty does not apply to software delivered by Seller but produced by others. The warranty for software produced by others shall be the warranty as stated by the software producer. Siemens Energy & Automation, Inc. Page 78 Business Unit Intelligent Transportation Systems v City of Renton, Washington Advanced Traffic Management System May 6, 2003 If within five (5) years from date of acceptance of Software, Buyer or its Seller -authorized transferee hereunder discovers that the Software is not as warranted above and promptly notifies Seller in writing within this period of time of the nonconformity, and if Seller cannot correct the nonconformity or deems correction to be commercially impracticable or prohibitively expensive, Buyer's and Buyer's Seller -authorized transferee's exclusive remedies, at Seller's option and expense, are: (1) replacement of the nonconforming Software; or (2) termination of this license and receipt of a refund of an equitable, pro rata share of the Contract price or license fee paid. The warranty above will apply for the period specified, provided that: (1) the Software is not modified, changed, or altered by anyone other than Seller or its suppliers, unless authorized by Seller in writing; (2) there is no change by anyone other than Seller to the goods for which the Software is ordered; (3) the goods are in good operating order and are installed in a suitable operating environment; (4) the nonconformity is not caused by Buyer, Buyer's Seller -authorized transferee, or any of their agents, servants, employees, or contractors, or any third party; (5) Buyer or Buyer's Seller - authorized transferee promptly notifies Seller in writing within the period of time set forth above of the nonconformity after it is discovered; and (6) all fees for the Software due to Seller have been paid. SELLER HEREBY- - DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO THE SOFTWARE, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COURSE OF DEALING AND USAGE OF TRADE. Buyer and successors of Buyer are limited to the remedies specified above and shalt have no others for nonconformity in the Software. Buyer agrees that these remedies provide Buyer and its successors with a minimum adequate remedy and are their exclusive remedies, whether Buyer's or successors' remedies are based on contract, warranty, tort (including negligence), strict liability, indemnity, or any other legal theory, and whether arising out of warranties, representations, instructions, operating documentation, installations, or nonconformities from any cause. Unless otherwise provided in this Contract, the fees for this Software license are included in the purchase price of the goods. Any subsequent modifications or enhancements to the Software made by Seller are, at Seller's option, subject to a fee. Siemens ITS 8004 Cameron Road Austin, Texas 78754 Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 79 L: v City of Renton, Washington Advanced Traffic Management System May 6, 2003 Appendix 6: Resumes and Additional Information A. Mark Hudgins - Director of New Product Development Education • Lamar University.......................................................... B.S. Electrical Engineering • Southwest Texas State University................................................................... MBA • Completed requirements for Professional Engineer registration Professional References • Name............................................................................................................Richard Gurley • Public Agency...................................................................................................DFW Airport • Telephone.........................................................................................................972-574-2168 • Name.......................................................................................................... Floyd Workmon • Public Agency................................................................................................... CALTRANS • Telephone.........................................................................................................916-654-3422 • Name....................................................................................................................... Al Kosik • Public Agency...............................................................Texas Department of Transportation • Telephone.........................................................................................................512-416-3252 Professional Experience Currently Director of New Product Development at Siemens ITS, responsible for design, development and implementation of traffic and industrial products and systems. Performed project management on numerous traffic control projects. Managed Siemens ITS system architecture development team. Advisor to Center of Excellence at the Texas Transportation Institute (TTI) - Texas A&M University; Developed ATMS specification for the City of Carrollton, Texas. NEMA committee member; IEEE Member. Sam Lewis - Communications Engineer Education • United States Air Force..............................................................Electronics courses Experience Electronics technician with over 15 years of progressive experience. Four years experience as electronics technician in the USAF, with focus on communications equipment. Eight years experience as an A+ Certified electronics technician. Siemens Energy & Automation, Inc. Page 80 Business Unit Intelligent Transportation Systems City of Renton, Washington Advanced Traffic Management -System 'May 6, 2003 David D. Miller- Director of Engineering Education • University of Iowa ...................................................Engineering Merit Scholarship B.S. Electrical Engineering • Rockwell International Graduate Program ............ Control Theory, Microcomputers, Firmware Experience Over 25 years at Siemens ITS Engineering Department in both Traffic Control and Industrial Process Control Interfaced with CALTRANS on 2070 controller specification and oversaw development of the EAGLE 2070 controller hardware and Operating System (OS) Interfaced with CALTRANS on Intelligent Transportation Systems Cabinet and oversaw development of Siemens ITS's Intelligent Transportation Systems (ITS) Cabinet. Major Contributor to Joint NEMA/AASHTO/ITE National Standard document Oversaw development of the original EAGLE EPAC Traffic Controller hardware and OS. Member of Institute of Transportation Engineers (ITE) Jill Sensiba - User Support Analyst Supervisor Professional Experience Currently a User Support Analyst Supervisor at Siemens ITS — provides technical support, both on -site and over the phone, for Dealers and End Users of Siemens ITS's ACTRA and MARCNX system projects. Responsible for managing the testing team for the development of Siemens ITS's ACTRA & MARCNX traffic control software. Paul Wilson - Project Manager/Administrator Education University of Texas .............................................. B.S. Electrical Engineering University of Houston...........................................B.S. Industrial Psychology Employment History • Siemens ITS.........................................................................1998 to Present • Unisys Defense Systems......................................................... 1986 to 1998 • US Department of Energy — Strategic Petroleum Reserve Program............. ................................................................................................. 1982 to 1986 Siemens Energy & Automation, Inc. Page 81 Business Unit Intelligent Transportation Systems 4.1 1 z. r City of Renton, Washington Advanced Traffic Management System 74ay 6, 2003 • Northern Natural Gas.............................................................. 1980 to 1982 • J.G. Mackin & Associates, Consulting Engineers ................... 1976 to 1980 Professional Experience Recent Project Manager/Administrator experience for major traffic control systems upgrade projects for: • Arlington County, Virginia • City of Alexandria, Virginia • Orange County, Florida • City of Toledo, Ohio • Burlington-Graham/North Carolina Department of Transportation • City of Grand Rapids, Michigan • City of Santa Barbara, California Responsible for the management and administration of major projects for the improvement of traffic control, utilizing high -end personal computer platforms in a network environment. Specialized Training • Computer Based Time and Project Scheduling • Program Management • Proposal Management Plan and Preparation • Advanced Program Planning and Control • Advanced Military Preservation and Pack Experience Currently project manager for both the City of Toledo - Advanced Traffic Signal System Upgrade Project and Santa Barbara - SCOOT Adaptive Traffic Control Project. Additionally performing project administration duties for Burlington-Graham/NCDOT and Arlington, Texas Advanced Traffic Control System projects Extensive project management experience in both the public and private sectors. Management background in the oil and gas industry, national scientific research, and advanced technology defense systems industry prior to joining Siemens ITS in transportation project management. Siemens Energy & Automation, Inc. Business Unit Intelligent Transportation Systems Page 82 V CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board. . Staff Contact...... PBPW/Utility Systems Lys Hornsby X7239 Subject: Change City Code to Clarify Remission of Rates and Increase Charge for Water Shutoffs Exhibits: Issue Paper City Code Amendments Al N: ., For Agenda of: June 2, 2003 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . X Recommended Action: Approvals: Refer to Utilities Committee Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... None Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Proposing language and fee changes to City Code to clarify remission of utility rates, increase water shutoff and turn on charges to $60.00 and increase after-hours charge to turn on meters. STAFF RECOMMENDATION: Approve changes to City Code (sections 4-1-180.1), 8-2-1.1), 8-4-10, 8-4-11, 8-4-12, 8-4-18, 8-4-26, 8-4-33.13, 8-4-34, 8-5-15.H and 8-5-16.13), to clarify remission of rates, increase charges to shut off and turn on water meters, and add an after-hours charge to turn on meters. H:\File Sys\USA - Utility Systems Division Administration\USA-16 - Utility Committee\abshutoff.doc\LLH\tb CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: May 12, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: J,Mayor Jesse Tanner FROM: Gregg Zimmerma4Administrator STAFF CONTACT: Lys Hornsby (X7239) SUBJECT: Change City Code to Clarify Remission of Rates and Increase Charge for Water Shutoffs ISSUE: Change the City Code to clarify remission of rates, increase the water shutoff and turn on charge(s) to the actual cost of service and add a charge for after-hours requests to turn on water. RECOMMENDATION: • Change City Code sections 4-1-180.D, 8-2-1.13, 8-4-10, 8-4-11, 8-4-12, 8-4-18, 8-4-26, 8-4-33.13, 8-4-34, 8-5-15.H and 8-5-16.13, to clarify remission of rates, increase charges to shut off and turn on water meters, and add an after-hours charge to turn on meters. BACKGROUND SUMMARY: In the past, when citizens have requested to turn their water off for periods of time greater than one month, the City has charged them $20.00 to turn off the meter (and turn it on again later) and has not charged the citizen water or sewer charges during the time that the meter was turned off. This practice of not charging (rate remission) has been based upon interpretation of provisions in the City Code that are not fully consistent and clear. The $20.00 turn off charge does not cover the cost of this service. It costs approximately $60.00 to have maintenance staff make two trips to turn off and on each water meter. In addition, even though a meter is turned off, the City still must check it, maintain it, and replace it along with all the other meters. The City is still incurring expenses for this meter even if it is turned off. That is what the fixed basic charge covers (currently $10.50 per month for the standard 1/4 -inch residential meter). Staff wants to continue to bill the fixed basic charge for May 12, 2003 Page 2 these meters. The Code does not say that the City must excuse the basic charge. The Code says that if a meter is turned off, "no remission of rates will be made for a period of less than one month..." The Code also states that there will be no remission of rates for a water meter that has been shut off "for any cause." Also, there is no mention of remission of rates for sewer in the Code. The City, however, has not been charging for sewer on services where the owner has requested a meter shut off. King County Metro does not bill us for inactive accounts and no significant costs are incurred by the City for sewer if the meter is turned off. CONCLUSION: Finance and Utility Division staff would like to collect water shutoff/turn on fees appropriate to the cost of service. The current charges for water shutoffs and turn ons, and after-hours water turn on do not cover the City's actual costs for providing these services. Staff would also like to clarify remission of water and sewer rates. Staff would like to add language in the City Code to clarify and allow: • Increase the after-hours charge for construction permittees requests to turn water off or on to $120.00 (Section 4-1-180.D) • Increased charge ($60.00) for meter shutoff and turn on (Sections 8-2-1.1), 8-4-10, 8-4-12, 8-4-18, 8-4-26, 8-4-33.13, 8-4-34, 8-5-16.13); • Collection of fixed basic charges even if a meter is turned off (Sections 8-4-10 and 8-4-11); • Addition of an after-hours service charge ($90.00) for meter turn on (Section 8-4-33.13); and • Remission of sewer rates for requested meter shutoffs (Section 8-5-15.H); Attachment H:\}'ile Sys\USA -Utility Systems Division Administration\USA-16 -Utility Committee\ipshutoff.doc\LLH\tb 4-1-180: PUBLIC WORKS CONSTRUCTION PERMIT FEES D. PUBLIC WORKS CONSTRUCTION PERMIT FEES: The following public works construction permit fees, utility permit fees, and miscellaneous charges are payable at or prior to the time of construction permit issuance. WATER CONSTRUCTION PERMIT FEES: :�..51ii1tillra W._ ; ffi. Water meter tests for 3/4" to 2" meter $40.00 Water meter tests for meters greater than 2" Time and materials cost ($60.00 deposit) Open and close fire hydrants for fire flow tests conducted by others Time and materials Installation fees for ring and cover castings $200.00 Service size reductions $50.00 Water service disconnection (cut at main) $250.00 Meter resets $50.00 Repair of damage to service $50.00 Water main connections $400.00 Water main cut and cap $1,000.00 Water quality/inspection/purity tests $40.00 each Specialty water tests (lead, copper, etc.) Cost of test plus $40.00 processing fee Water turn ons/offs after hours $6120.00 Installation of isolation valve Time and materials $2,000.00 deposit New water line chlorination fee $250.00 plus $0.15 per lineal foot for any footage after the first two hundred fifty (250) lineal feet. Miscellaneous water installation fees Time and materials 8-2-1: BILLING, PAYMENT AND TERMINATION AND REINSTATEMENT OF SERVICE D. Water Service Reinstatement: Should the Finance and Information Services Administrator cause the water service to be cut off for failure to pay a delinquency pursuant to this Section, such water service will remain cut off until the delinquency plus ten percent (10%) interest is paid, together with the sum of twenty sixty dollars ($-260.00) additional for the expense of turning the water off and on. (Ord. 4293, 10-15-90) May 9, 2003 Page 2 8-4-10: DISCONTINUED USE CHARGE Whenever the owner or occupant of any premises desires to discontinue the use of water for a period of not less that one month he shall make written application to have the water turned off and pay all arrearages in full. The water will be turned off and turned on again with a charge of twt4"sixty dollars ($260.00) payable at the time of turnoff, but no remission of water rates will be made. fef a period E)f less than efle MOPAII OF Without the appheati-on pfeser-ibed in this Seetien7 8-4-11: NO REMISSION OF RATES When water has been shut off for any eausg reason and is turned on again or allowed or caused to be turned on by the owner, no remission of rates will be made on account of its having been shut off, and the Utilities Engineer may then shut off the water at the main or remove a portion of the service connection in the street and shall charge the actual cost of cutting out and reinstating the water supply to the owner of the property. 8-4-12: DELINQUENT CHARGES: All charges for water service shall be charged against the premises to which the services were furnished and the City shall have a lien against the premises to which said water services were furnished for four (4) month's charges due or to become due, but not for any charges more than four (4) months past due. Such lien may be enforced by cutting off the water service to the premises until such time as the delinquent unpaid charges, together with the sum of twe-ntysixty dollars ($260.00) additional for the expense of turning the water off and on, have been paid to the Finance and Information Services Director or his/her duly designated representative. 8-4-18: VIOLATION CHARGE: If any person shall violate any provision of Section 8-4-17, the Planning/Building/Public Works Administrator shall, after reasonable notice to the user, shut off the water furnished to the premises upon which such violation is made, and shall charge twentysixty dollars ($260.00) for shutting off and turning on such water. Reasonable notice, for the purpose of this Section, shall have the meaning set forth in Section 8-4-19D. The determination to shut off water service pursuant to this Section shall be appealable to the City Finance and Information services Director pursuant to Section 8-4-19F. (Ord. 4079, 8-3-87) 8-4-26: PUBLIC WORKS DIRECTOR TO DISCONTINUE SERVICE IN CASE OF VIOLATION If any owner or occupant of any premises supplied with City water shall violate any provision of the preceding Section, the Planning/Building/Public Works Administrator may, after reasonable notice to the user, shut off such service; and such owner or occupant shall be HAFile Sys\USA -Utility Systems Division Administration\USA-16 -Utility Committee\shutoffcode.doc\LLH\tb May 9, 2003 Page 3 required to pay any or all delinquent and unpaid charges against such premises together with a charge of twe-ntysixty dollars ($M0.00) for shutting off and turning on such water before the same shall be again turned on. "Reasonable notice" for the purpose of this Section shall have the meaning set forth in Section 8-4-19D. The determination to shut off water service pursuant to this Section shall be appealable to the City of Renton Finance and Information Services Administrator pursuant to Section 8-4-19E. 8-4-33: WHEN DUE AND PAYABLE B. If customer's water bills are not paid by the due date (twenty five (25) days from the date of billing) they will receive a mailed shutoff notice stating that if their accounts become delinquent because of nonpayment after forty five (45) days from the date of billing the Planning/Building/Public Works Department will be directed to cut off the water service to the premises and enforce the lien upon the property to which service has been rendered, and such lien shall be superior to all other liens or encumbrances except those for general taxes and special assessments. Such liens may be foreclosed by the City in the manner provided by law for the enforcement of the same, and for delinquent water charges, in addition to all other remedies provided. There will be an additional sum +wep�sixty dollars ($MO.00) charged for the expense of turning the water on when all charges to the City plus penalties have been paid. For requests to turn the water back on that occur after 3:00 pm, an additional after-hours service charge of ninety dollars ($90.00) will be assessed and must be paid at the time of the request. When City personnel or City agents must notify tenants of impending shutoff of water, there shall be imposed, in addition to all other fees and charges, a fee of five dollars ($5.00) per unit which was notified whether in person, by mail, by posting, by door hanging or other means reasonably calculated to provide notice to the tenant. 8-4-34: DESIGNATION FOR COLLECTION OF WATER CHARGES: A. On the predetermined day of each and every month, it shall be the duty of the person collecting water charges to prepare, in duplicate, and deliver to the Utilities Engineer a list of all delinquent customers whose water service is to be cut off immediately, which list shall contain the names of the delinquent water users and a description of the premises to which water services shall be cut off. Upon receipt of such delinquent list, it shall be the duty of the Utilities Engineer forthwith to cut off the water service to the premises described on said list until the delinquent and unpaid charges, together with the sum of twe Jsij ty dollars ($-260.00) additional for the expense of turning the water off and on are paid. (Ord. 4460, 7-18-1994) 8-5-15: SEWER CHARGES H. When a water meter has been turned off pursuant to the provisions of Section 8-4-10 of this code, the owner or occupant may request, in writing;, a remission of sewer rates. No remission of rates will be made for a period of less than one month. HAFile Sys\USA - Utility Systems Division Administration\USA-16 - Utility Conunittee\shutot3bode.doc\LLH\tb May 9, 2003 Page 4 8-5-16: BILLINGS AND COLLECTIONS: B. If customers' sewer bills are not paid by the due date (twenty five (25) days from the date of billing) they will receive a mailed shutoff notice stating that if their accounts become delinquent because of nonpayment after forty five (45) days from the date of billing the Planning/Building/Public Works Department will be directed to cut off the water service to the premises and enforce the lien upon the property to which service has been rendered, and such lien shall be superior to all other liens or encumbrances except those for general taxes and special assessments. Such liens may be foreclosed by the City in the manner provided by law for the enforcement of the same, and for delinquent sewer charges, in addition to all other remedies provided. There will be an additional sum of t„ sixt dollars ($2-60.00) charged for the expense of turning the water off and on when all charges to the City plus penalties have been paid. (Ord. 4460, 7-18-94) HAFile Sys\USA - Utility Systems Division Administration\USA-16 - Utility Committee\shutoff'code.doc\LL1-1\tb CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Al #: VYl For Agenda of: June 2, 2003 Dept/Div/Board.. planning/Building/Public Works - Water Utility Agenda Status Staff Contact...... Gregg Zimmerman (x 7311) Abdoul Gafour ( x 7210) Consent .............. X Public Hearing.. Subject: Renewal of Interlocal Agreement for Washington City and Correspondence.. County Pipeline Safety Consortium CAG-00-098 Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Amendment 2 for Renewal of Interlocal Agreement Study Sessions...... CAG-00-098 Information......... Recommended Action: Approvals: Council Concur Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact: None Expenditure Required... None Transfer/Amendment....... None Amount Budgeted.......... $ 0 (for the renewal of agreement) Revenue Generated......... Norte Total Project Budget $5,000 (2003 Budget) City Share Total Project.. None SUMMARY OF ACTION: The existing interlocal agreement with the Washington City and County Pipeline Safety Consortium will expire on June 5, 2003. The Planning/Building/Public Works Department requests an extension of the agreement through December 31, 2004. The City of Renton's participation in the Washington City and County Pipeline Safety Consortium gives the City a stronger regional and national voice on pipeline safety. The Consortium has taken a leadership role in advocating for and supporting improvements in pipeline safety. No City's expenditures are needed for the renewal of the agreement because the Consortium will be funded with a grant from the Washington Utilities and Transportation Commission. STAFF RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council approve the amendment for the renewal of the interlocal agreement and authorize the Mayor and City Clerk to execute the amendment to the Pipeline Safety Consortium agreement. H:\File Sys\WTR - Drinking Water Utility\WTR-12 - Legal\WTR-12-0005-Pipeline Safety Consortium\agenda-bill-2003-renewal-of-consortium- agreement.doc Amendment 2 to Interlocal Agreement Establishing the Washington City and County Pipeline Safety Consortium The undersigned parties to the Interlocal Agreement Establishing the Washington City and County Pipeline Consortium (the "Agreement") agree as follows: 1. In accordance with section 3.G of the Agreement, the duration of the Agreement is extended until December 31, 2004. 2. The Consortium will be funded through 2004 with a grant from the Washington Utilities and Transportation Commission and will require no additional individual jurisdiction contribution. 3. No other provision of the Agreement is affected by the Amendment. IN WITNESS WHEREOF, this Amendment No. 2 has been executed and affirms and ratifies participation in past consortium activities and for the next year by each party on the date set forth below. CITY OF RENTON Jesse Tanner, Mayor Date: Attest: Bonnie I. Walton, City Clerk H\Fi1esys\WTR-12-0005\P1pe1ine Consortium Agreement Addendum 2.doc r CITY OF RENTON COUNCIL A GENDA BILL SUBMITTING DATA: Dept/Div/Board.... AJLS Department Staff Contact ........ Jay Covington, CAO SUBJECT: Recommendations to King County Budget Advisory Task Force EXHIBITS: Issue Paper King County Cities Position Paper May 21, 2003, letter from Jesse Tanner May 21, 2003, memo from Jay Covington, CAO Resolution AI#: 3.e, - FOR AGENDA OF: June 2, 2003 AGENDA STATUS: Consent ................. X Public Hearing..... Correspondence... Ordinance ............. Resolution........... . Old Business......... New Business....... Study Session........ Other ..................... RECOMMENDED ACTION: APPROVALS: Council Concur Legal Dept............ X Finance Dept........ Other ..................... FISCAL IMPACT: Expenditure Required .... $ 0.00 Transfer/Amendment.... Amount Budgeted.......... 0.00 Revenue Generated....... 0.00 SUMMARY OF ACTION: The KCBATF intends to make recommendations to the King County Executive and Council in June. At its April 2003 Board Retreat, the Suburban Cities Association (SCA) Management Board endorsed a proposal to have cities provide letters or resolutions to the KCBATF-encouragingthem to follow the recommendations outlined by the cities of King County. RECOMMENDATION: Council adopt the attached resolution supporting the Suburban Cities Association, City of Bellevue, and City of Seattle's recommendations to the King County Budget Advisory Task Force. CITY OF RENTON MEMORANDUM DATE: May 28, 2003 TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: -�6ay Covington, Chief Administrative Officer CC: Jesse Tanner, Mayor SUBJECT: Resolution Supporting Suburban Cities Position on County Budget Issue: In November of 2002, King County Executive Ron Sims established the King County Budget Advisory Task Force (KCBATF) to evaluate the expenditures and revenues of King County's current expense fund and make recommendations regarding how to create a balanced budget for 2004 and a direction for the future of King County Government and its service delivery. The cities of King County have followed work of the KCBATF with interest. After expressing concern that a "city viewpoint" was not being represented to the Task Force, a delegation of cities was invited to provide information. Mayor Tanner was part of the delegation that delivered the attached "Position Paper" to the task force at their March 20, 2003, meeting. Other City representatives have subsequently met with the KCBATF and provided more information regarding the cities' position paper. However, there is still concern that the Task Force may not fully appreciate and understand our position. The KCBATF intends to make recommendations to the King County Executive and Council in June. At its April 2003 Board Retreat, the Suburban Cities Association (SCA) Management Board endorsed a proposal to have cities provide letters or resolutions to the KCBATF encouraging them to follow the recommendations outlined by the Cities of King County. SCA has asked that a signed letter be forwarded from each city to the SCA office by May 28th for delivery on the 29`h. Since there is no City Council meeting before the 29th, in order to meet the deadline for submitting letters we have forwarded the attached signed letter to SCA. Staff has also prepared a resolution for the June 2, 2003, City Council meeting, which will address the same key points as the letter, but have the added advantage of official Council action. If the City Council approves the resolution, we will forward it to the KCBATF also. Issue Paper 5/28/2003 Page 2 The resolution and the letter request that the KCBATF recommend to King County that it: - Take immediate steps to extinguish the urban subsidy, and direct those funds to provide regional services that benefit city residents as well as residents of unincorporated King County. - Over a short period (three to five years) match the expenditures dedicated to operations and services in the unincorporated areas to the general government revenues produced in those areas. - Take specific actions to reduce the urban subsidy. - Avoid abrogating County responsibility to cities. - Avoid enacting single -issue, dedicated revenue streams as a long-term solution. Recommendation: Council adopt the attached resolution supporting the Suburban Cities Association, City of Bellevue and City of Seattle's recommendations to the King County Budget Advisory Task Force. A Joint City Position The Cities' Suggestions for Inclusion in the King County Budget Advisory Task Force's Recommendations Introduction Actions have consequences; recent actions to resolve the County's budget woes have had significant negative consequences for cities and on the problem -solving environment. The cities of King County' have developed this joint position concerning solutions to the County's fiscal challenges and offer it for your consideration. As a matter of principle, the cities believe the following: • "Urban subsidy " revenue, the $41 million now agreed to represent a diversion of re- gional dollars into local unincorporated services, should be re -directed into regional ser- vice as soon as possibleZ; • Motivating annexations past the present point of stalemate will require compromise and a shared responsibility for success, including the possibility of reducing the present service levels in urban unincorporated areas; • King County should refrain from delegating services to cities as a solution to its fiscal problems; this results in shifting the costs to another political subdivision representing the same taxpayers, risking the future relevancy of the County as a regional government; • King County should seek a way of actively collaborating with its cities in designing solu- tions; the current unilateral actions are negatively impacting services systems and dis- couraging regionalism. Cities are not mere stakeholders in King County's future; cities are peer political subdivisions with overlapping responsibilities and a shared revenue base. Cities are equally affected by revenue loss and much of the statutory inflexibility plaguing King County. To date, cities have created solutions to the county's jail cost issues, the regionally -created parks and pools cost issues, and now may be forced to create more municipal courts, if the County persists in the executive decision to cease providing a centralized court service. The `urban subsidy' and unincorporated services The County must take affirmative steps to extinguish the urban subsidy, returning regional revenues to the provision of regional services. At present, the County Budget Office re- ports that the expenditures in unincorporated areas exceed revenues derived from these areas by $41 million, i.e., the urban subsidy. These funds should be returned largely to regional service delivery. ' Staff from several cities, including Bellevue, Seattle and member cities of the Suburban Cities Associa- tion Management Board, took part in the creation of this paper. Z Definition of urban subsidy is consistent with the meaning, "expenditures for local services exceed local revenues," and with the Option I definition of revenues, contained in the Unincorporated Budget chapter from the Executive's Proposed 2003 Budget. KCBATF FINAL Mar 12 printed on 03/13/03 1. As a policy goal, the County should adopt the principle that revenues derived from unincorporated areas shall equal the cost of services in those areas, i.e., revenues = expenditures, by a certain date. 2. The County should collaborate with cities in establishing an agreed level of service in rural areas, and the conditions on which that subsidy will be politically supported by cities, to assure future acceptance of this use of regional funds. 3. The County should collaborate with cities in establishing exactly how the $41 million will be extinguished, addressing whether those funds should be immediately redi- rected to regional services or should be directed to the improvement of infrastructure in the PAAs3. 4. The County should institute a moratorium on residential building in the PAAs until such time that the unincorporated expenditures and revenues are balanced. 5. The County should continue to pursue revenue authority that brings panty to unin- corporated areas, such as the city -supported utility tax. This authority, if imposed at the existing city rate of 6%, could raise as much as $32 million in additional reve- nues. Regional service delivery The County's current expense fund must support a mix of regional services, delivered to citizens throughout the Count}. Cities find the categorization of services as mandatory or discretionary to be misleading, as these categories tend to distort practical realities about the levels of service and about the multiple roles of the County in an urban environment. Focusing on mandated services, such as courts, corrections, records and elections, dis- counts the county's role as administrative agent for pass -through funds and the need for important programs like public health and human services. The County should adopt a financial policy that allocates all property tax revenue, in- cluding the road tax, and 85% of the sales tax from unincorporated areas, as the revenue base for local services in unincorporated areas. All remaining property tax and sales tax revenue should be allocated to regional services. This is consistent with the Option I analysis found in the Executive's Proposed 2003 Budget, chapter on Un- incorported Budget. 7. Before dropping existing lines of services or adopting new ones, the County must consult with the cities. Eliminating court services or adding a solid waste export pro- gram are major decisions that impact other services, citizens and rate payers. These decisions call out for collaborative policy discussion among all affected governments. The County should acknowledge that some actions have moved problem -solving downstream to cities, thus avoiding solution at the county level. Individually and in partnership, the cities solved the misdemeanant incarceration problem and the need for some one to take responsibility for County parks and pools operations. The char- acterization of these actions as County solutions misstates the true nature of the ac- 3 PAA is a potential annexation area, an urban area within the Urban Growth Area that is expected to be annexed to an existing city or, in the alternative, incorporated as a new city. Under the Countywide Plan- ning Policies adopted pursuant to the Growth Management Act, most of these areas were formally claimed by cities, indicating an affinnative policy of working toward absorbing these PAAs into the city. KCBATF FINAL Mar 12 printed on 03/13/03 2 tions taken and risks the relevancy of the County as a centralized, regional govern- ment. 9. The County should examine mandatory services for duplication of specialized equipment and personnel when those services are provided by cities or could be pro- vided by the private sector. For example, certain limited use services, like the SWAT team, should only be provided by the County or the cities. The `urban subsidy' and annexation Approximately 198,000 residents live in areas targeted for annexation by cities. The Growth Management Act and the Countywide Planning Policies recognize the necessity of bringing these residents into cities. Providing local services to these areas is expensive for King County, but financially unaffordable for cities. However, the cities and County must pursue active collaboration to increase the likelihood of annexation in the near term. 10. The County should collaborate with cities in identifying economic incentives for an- nexations and in seeking legislative support for those incentives. These might in- clude removing restrictions on revenues such as the road fund, or increasing revenues in unincorporated areas to more closely match the cost of service, e.g., through the unincorporated areas utility tax. 11. The County should remove existing labor policy obstructions that prohibit cities from contracting with the County to provide services in the PAAs. Adjacent cities can of- ten provide services to these areas more efficiently. 12. The County should consider adopting zoning and development plans and ordinances of the cities with adopted PAAs, so that development occurring prior to annexation is consistent with the cities' standards, and contracting with the city for planning and permit services. 13. The County should refrain from actions which hinder or discourage annexation, such as the recent introduction of SB 5689, which serves to reduce the motivation or abil- ity to annex these areas. 14. The County should refrain from characterizing cities as unilateral annexation agents. Rather, the executive and district councilmembers, together with city officials, should collaborate on how to create a political environment supportive of annexations. Budget strategies: Expenses and revenues The County has made significant progress in cost -saving initiatives in recent years and cit- ies commend them for these efforts. Suggestions here are largely best practices applicable to all governments; this list is not exhaustive. Cities do believe that more work on services, service levels and policies is required to exhaust the potential of existing funds. Any new revenue authority, including cost recovery considerations, requires consultation and agreement of cities, taking into account the overall tax burden and long term implications of these choices on our governments' shared population. 15. The County should continue financial analysis of functional service areas, both man- datory and discretionary, and review the level of service, benchmarks and/or per- KCBATF FINAL Mar 12 printed on 03/13/03 formance measures for these services. These performance expectations or levels rep- resent policies that may be subject to modification. 16. The County should provide transparency in its budgeting, to improve segregation of costs between incorporated and unincorporated areas and urban and rural areas. The separation and attribution of expenses will be critical to the cities' ability to support any subsidization of local services in rural areas. 17. The County must find motivational ways to save money, rewarding employees for cutting costs, rather than rewarding divisions or functions that see increased costs.. 18. The County should continue to examine the role of overhead in the current expense fund, in the enterprise funds, and in the pricing of interlocal contracts. While steady improvement has occurred, this remains a concern especially in evaluation of interlo- cal contracts for service. 19. The County should continue to examine expensive discretionary services within mandated service areas, e.g., marine and air patrols, and pursue alternative service de- livery ideas, such as contracting with cities. 20. The County should actively challenge obstructions to efficiencies, such as the labor contract provisions and internal policies limiting the ability to contract out services to cities. Where needed, the County should partner with its cities in seeking legislative corrections, and take on the hard task of discussions with its labor representatives re- garding the long term impacts of restrictions. 21. The County must seek the cities' agreement in seeking new revenue streams. Both cities and the County share the same taxpayers and tax bases. When that agreement is not first sought, County initiatives are unlikely to garner support. When that agreement is sought, it is more likely that the initiative will be successful. 22. The County should be cautious in seeking dedicated revenue streams for individual service areas. A primary component on the Tri-Association legislative agenda re- quests that the legislature reverse previous dedication or limitations on fund use. 23. The County should partner with its cities in resisting unfunded mandates, existing or new, from both the federal and state governments. Comprehensive analysis, governance and long term planning: Recent choices of action by the County in addressing fiscal issues concern cities. Success- ful shared policy initiatives require hard work and multiple discussions among many con- stituent bodies. The cities believe that a more comprehensive and systemic analysis of King County's future will better serve the county and its cities. 24. In the short term, the County must improve the processes governing executive and council work, placing more reliance on program staff and less on duplicative analysts. Also, duplicative media offices and strategic planning staff should be consolidated. 25. The County should tie its disparate task force and commission efforts into a compre- hensive effort. Single -issue recommendations need some congruence with other rec- ommendations. The inability to identify a shared strategic vision for the County and, most importantly, how these recommendations work together may further erode voter confidence in all local governments' ability to solve problems. KCBATF FINAL Mar 12 printed on 03/13/03 4 Mayor Jesse Tanner May 21, 2003 Mr. John Warner, Co -Chair Mr. Bob Wallace, Co -Chair King County Budget Advisory Task Force c/o King County Executive's Office 516 Third Avenue, 4'h Floor Seattle, WA 98104 Dear Co-chairs and Members of the Task Force: As you are aware, the cities of King County have developed a joint city position regarding the County's fiscal situation, which is outlined in a "Position Paper" that was provided to the task force in April. The purpose of this letter is to indicate the City of Renton's support for the cities' recommendations, as highlighted below. The major recommendation of cities is to extinguish the "urban subsidy", which has resulted from the transfer of fiinds provided by residents of the cities of King County to provide services to residents in unincorporated King County. The King County Budget Office estimates this "urban subsidy" to be approximately $41 million per year. Like other cities in King County, the City of Renton believes this subsidy should end and that these funds should be re -directed to provide regional services that benefit city residents as well as residents of unincorporated King County. Regional services such as public health and human services are just two examples of the services that benefit all of the citizens of King County. Expenditures for services in unincorporated King County should equal the revenues generated from those areas. In short, unincorporated areas should, just as cities have to, "live within their means". This would require difficult budget and service decisions. Such difficult decisions are not unique to King County and are shared by the cities of King County. Establish a time frame to extinguish the "urban subsidy". Specifically, the City of Renton believes the Task Force should recommend that within 3-5 years the expenditures dedicated to operations and services in unincorporated areas should match the general government revenues generated from those areas. County— city discussions on ways to reduce the "urban subsidy" In addition to reducing expenditures to match revenues, several proposals have been identified that would assist in the reduction of the urban subsidy. These proposals include (1) additional revenue in unincorporated areas, such as an unincorporated area utility tax, (2) early annexation of Planned Annexation Areas (PAAs) and temporary use of the County road tax, (3) County willingness to contract with cities adjacent to PAAs, especially for planning and permitting services, and (4) addressing each PAA with an individualized approach. These and other proposals should be explored requiring cooperation between the County and cities and must be part of a firm decision by the County to eliminate the "urban subsidy". 1055 South Grady Way -Renton.. Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 5/21 /2003 Page 2 Need for comprehensive solutions. Cities are concerned with the piece -meal approach that is being used to address the numerous issues facing the region. We understand the pressures which give rise to a single -issue approach, but believe that these independent efforts need to be brought together. A comprehensive review of the County's future should be developed in collaboration between King County and cities in King County. Thank you for your efforts on this important issue and for considering our recommendations. We appreciate the opportunity we have had to share the cities' perspective and recommendations with the Task Force. We look forward to your final report and hope that you will address the "urban subsidy" issue in your recommendations. Sincerely, Jesse Tanner Mayor cc: Renton City Council Jay Covington, CAO CITY OF RENTON MEMORANDUM DATE: May 21, 2003 �- TO: Kathy Keolker-Wheeler, Council President Members of the Renton City Council FROM: �jay Covington, Chief Administrative Officer CC: Jesse Tanner, Mayor Alex Pietsch, Administrator, EDNSP Department SUBJECT: Letter to King County Budget Advisory Task Force In November 2002, King County Executive Ron Sims established the King County Budget Advisory Task Force (KCBATF) to evaluate the expenditures and revenues of King County's current expense fund and make recommendations regarding how to create a balanced budget for 2004 and a direction for the future of King County Government and its service delivery. The cities of King County have followed the work of the KCBATF with interest. After expressing concern that a "city viewpoint" was not being represented to the Task Force, a delegation of cities was invited to provide information. Mayor Tanner was part of the delegation that delivered the attached "Position Paper" to the Task Force at their March 20, 2003, meeting. Other city representatives have subsequently met with the KCBATF and provided more information regarding the cities' position paper. However, there is still concern that the Task Force may not fully appreciate and understand our position. The KCBATF intends to make recommendations to the King County Executive and Council in June. At the last Suburban Cities Association Management Board meeting/retreat, the Board endorsed a proposal for a letter to be sent to the Task Force. The Board recommended that the letter, which is a summary of the joint cities' (including Seattle and Bellevue) recommendation to the Task Force, be sent to all mayors for signature. The plan was to have the mayors hand deliver their letters to the Task Force meeting on May 29th. A subcommittee tasked with drafting the letter forwarded it to Renton yesterday. SCA is asking to have a signed letter from each city to the SCA office by May 28th for delivery on the 29th. They are also encouraging mayors or an elected representative from as many cities as possible to attend the meeting. Since there is no City Council meeting before May 29th, we have forwarded the attached signed letter to SCA in order to meet the deadline for submitting these letters. For the June 2nd City Council meeting, staff has prepared a resolution, which will address the same key points as the letter, but will have the added advantage of being an official Council action. If the City Council approves this resolution, we will forward it to the KCBATF. DRAFT CITY OF Renton, WASHINGTON RESOLUTION NO. A RESOLUTION regarding the work of the King County Budget Advisory Task Force. WHEREAS, the King County Budget Advisory Task Force (KCBATF) was formed at the direction of King County Executive Ron Sims in November 2002; and WHEREAS, the purpose of the KCBATF is to evaluate expenditures and revenues of King County's current expense fund and to make recommendations regarding how to create a balanced budget for 2004 and a direction for the future of King County government and its service delivery; and WHEREAS, the King County Budget Advisory Task Force will be making recommendations to King County in June 2003 that could significantly impact the mix of services provided by King County in the future; and WHEREAS, the actions of the County related to their budget and service reductions in recent years have impacted cities and city residents; and WHEREAS, the City of Renton has worked in collaboration with other cities in the county to provide suggestions for inclusion in the King County Budget Advisory Task Force recommendations; now, therefore, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: The City of Renton supports the following recommendations for the King County Budget Advisory Task Force: • The urban subsidy, the $41 million in regional tax revenues that are supporting local unincorporated services, should be extinguished and re -directed into regional services. The County must take immediate steps to extinguish the urban subsidy and the funds should be re- directed to provide regional services that benefit city residents as well as residents of unincorporated King County. Regional services such as public health and human services are just two examples of the services that benefit all of the citizens of King County. Expenditures in unincorporated Kinq County should equal the revenues generated from those areas. The County should, over a short period of time (3-5 years), match the expenditures dedicated to operations and services in the unincorporated areas to the general government revenues produced in those areas. Take specific actions to reduce the urban subsidy. The County should reduce service levels in unincorporated areas to align expenditures in these areas with revenues and should consider the following ideas to assist in the reduction of the urban subsidy: (1) seeking additional revenue in unincorporated areas, such as an unincorporated area utility tax, (2) County exploration of contracting with cities adjacent to PAAs, especially for planning and permitting services, and (3) addressing each PAA with an individualized approach. These and other proposals should be explored, however, this will require cooperation between the County and cities and must be part of a firm decision by the County to eliminate the "urban subsidy". Abrogating Regional responsibility to cities is not a solution to King County fiscal challenges. This practice simply results in shifting the costs to another political subdivision representing the same taxpayers. Single issue, dedicated revenue streams are not an appropriate long-term solution. The County should use a comprehensive approach to address the numerous issues facing the region and should not seek dedicated revenue streams for individual service areas. A comprehensive review and plan for the county should be developed in collaboration between King County and cities in King County. PASSED by the City Council this day of , 2003, and signed in authentication of its passage this day of , 2003. (SEAL) Mayor Attest: CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Technical Services Section staff Contact...... Karen McFarland x7209 Subject: Utility Easement Request from Mike Eisenman across Maplewood Golf Course Parcel (Parcel Number 162305- 9126) Exhibits: Issue Paper Access Easement with Exhibits Al #: T . tj For Agenda of: June 2, 2003 Agenda Status Consent .............. X Public Hearing... Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions....... Information........ . Recommended Actio Approvals: COunc-i Concur Legal Dept......... Finance Dept...... Other ............... 0 Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... $3,850.00 Total Project Budget City Share Total Project.. Summary of Action: Property Services has received a request from Mike Eisenman for an access easement across City -owned property (Parcel Number 162305-9126). STAFF RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council approve the access easement request from Mike Eisenman and authorize the Mayor and City Clerk to execute the access easement by which Renton will formally grant an easement conditioned upon receipt of $3,850.00 from Mike Eisenman. H:\File Sys\PRM - Property Services Administration\Current Projects\Easements\Eisenman\ab esienman easemnt.doc\KLM\tb TO: CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM May 12, 2003 Kathy Keolker-Wheeler, Council President Members of the Renton City Council VIA: Mayor Jesse Tanner FROM: Gregg Zimmerman, Administrator Planning/Building/Public Works Department STAFF CONTACT: Karen McFarland (0209) SUBJECT: Utility Easement Request from Mike Eisenman Across Northeast Corner of Maplewood Golf Course ISST TF.- Property Services has received a request from Mike Eisenman, a King County property owner, for an access easement across the northeast corner of a Maplewood Golf Course. parcel (Parcel Number 162305-9126). RECOMMENDATION: The Planning/Building/Public Works Department recommends that Council approve the access easement request from Mike Eisenman and authorize the Mayor and City Clerk to execute the access easement by which Renton will formally grant an easement conditioned upon receipt of $3,850.00 from Mike Eisenman. BACKGROUND SUMMARY: The subject property is a Maplewood Golf Course parcel (SE Quarter of Section 16, Township 23 North, Range 5 East) and the Parcel Identification Number is 162305-9126. Mike Eisenman is requesting a 30'x30' easement in the northeast corner of the City's property for ingress to and egress from his property (Parcel Identification Number 152305- 9187). Exhibit A of the attached document shows the requested easement. May 12, 2003 Page 2 Mr. Eisenman has submitted documents showing that he has the necessary access rights between Union Ave SE and the area of his requested easement. Currently, two trees stand in this 30'x30' area. The Parks Department staff have reviewed this easement request and have no objection to the granting of this request. Based primarily upon King County appraised values, it has been determined that the value of the proposed easement is $3,850.00. Mr. Eisenman is prepared to offer the City $3,850.00 and staff recommends that the City accept this amount for the easement. Furthermore, staff recommends that Council authorize the Mayor and City Clerk to execute the utility easement conditioned upon receipt of these funds. H:\File Sys\PRM -Property Services Administration\Current Projects\Easements\Eisenman\ip_0503.doc\KLM\tb Title: ACCESS EASEMENT Property Tax Parcel Number: 162305-9126 Project File #: LND95-0045 Street Intersection or Project Name: Maplewood Golf Course Grantor(s): Grantee(s): 1. City of Renton, a Municipal Corporation 1. Michael Eisenman LEGAL DESCRIPTION: An access easement over the north 30 feet of the east 30 feet of the Southeast Quarter of the Southeast Quarter of Section 16, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington That said Grantor(s), for and in consideration of mutual benefits, do by these presents, grant, bargain, sell, convey, and warrants unto the said Grantee, its successors and assigns, an access easement for ingress/egress upon the following described property in King County, Washington, more particularly described on page 1. For the purpose of ingress and egress thereto without prior institution of any suit or proceedings of law and without incurring any legal obligation or liability therefor. This easement is granted subject to the following terms and conditions: 1. The Grantee shall, upon completion of any work within the property covered by the easement, restore the surface of the easement, and any private improvements disturbed or destroyed during execution of the work, as nearly as practicable to the condition they were in immediately before commencement of the work or entry by the Grantee. 2. Grantor shall retain the right to use the surface of the easement as long as such use does not interfere with the easement rights granted to the Grantee. Grantor shall not, however, have the right to: a. Erect or maintain any buildings or structures within the easement; or b. Develop, landscape, or beautify the easement area in any way which would unreasonably increase the costs to the Grantee of restoring the easement area and any private improvements therein. eisenman_easement2.doc\ Page 1 FORM 03 0013/bh/CA2-21-97 This easement shall run with the land described herein, and shall be binding upon the parties, their heirs, successors in interest and assigns. Grantors covenant that they are the lawful owners of the above properties and that they have a good and lawful right to execute this agreement. By this conveyance, Grantor will warrant and defend the sale hereby made unto the Grantee against all and every person or persons, whomsoever, lawfully claiming or to claim the same. This conveyance shall bind the heirs, executors, administrators and assigns forever. IN WITNESS WHEREOF, said Grantor has caused this instrument to be executed this _day of 20. eisenman_easement2.doc\ Page 2 FORM 03 0013/bh/CA2-21-97 Form 84 0001/bh IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year as written below. INDIVIDUAL FORM OFACKNOWLEDGMENT Notary Seal must be within box STATE OF WASHINGTON ) SS COUNTY OF KING ) I certify that I know or have satisfactory evidence that signed this instrument and acknowledged it to be his/her/their free and voluntary act for the uses and purposes mentioned in the instrument Notary Public in and for the State of Washington Notary (Print) My appointment expires: Dated: REPRESENTATIVE FORM OFACKNOWLEDGMENT Notary Seal must be within box STATE OF WASHINGTON ) SS COUNTY OF KING ) I certify that I know or have satisfactory evidence that signed this instrument, on oath stated that he/she/they was/were authorized to execute the instrument and acknowledged it as the and of to be the free and voluntary act of such party/parties for the uses and purposes mentioned in the instrument Notary Public in and for the State of Washington Notary (Print) My appointment expires: Dated: CORPORATE FORM OFACKNOWLEDGMENT Notary Seal must be within box STATE OF WASHINGTON ) SS COUNTY OF KING ) On this day of 19, before me personally appeared to me known to be of the corporation that executed the within instrument, and acknowledge the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and each on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. Notary Public in and for the State of Washington Notary (Print) My appointment expires: Dated: eisenman_easement2.doc\ Page 3 FORM 03 0013/bh/CA2-21-97 Exhibit "A" SE 3rd PI. W N Requested Easement d .4 SE 4th St. (30' x 30') o C F� A� Sunnydale Mobile Home Park Property (Parcel #162305-9022) Seattle Public City of Renton Property Utilities Property Maplewood Golf Course (Parcel #152305-9091) (Parcel #162305-9126) Eisenman Property (Parcel #152305-9187) Vicinity Map 0 4t St. 0 300 600 ®� Union Av ent ®�® WWWORd 1:3600 st Technical Services ®o ♦ Planning/Building/Public Works K. McFarland o June 2. 2003 From: Council Via Clerk To: Nic1233fish@aol.com Date: Fri, May 23, 2003 2:18 PM Subject: Re: Renton Off Leash Dog Park Dear Mr. Clayton: On behalf of City Council, I would like to thank you for your email in support of an off -leash dog park in Renton. Copy has been received by each Councilmember. This subject is currently being evaluated by City Council in Committee of the Whole, and your email will likely be referred to that same Committee for consideration. If you would please provide me with your address for the record, we will see that you are notified when the Committee next meets on this subject. I will appreciate hearing from you. If I can be of further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> <Nic1233fish@aol.com> 05/23/03 12:23PM >>> Dear Renton Councilmembers: live in the city of Renton and have lived here for 40 years. My family has lived in Renton for over 60 years. I am a tax paying citizen of Renton, and, as a tax paying citizen, I would like to express my interest for an off leash dog park in Renton. understand that there is the possibility of Renton participating with Grandview off leash park. I fully support this but also feel that Renton needs it's own park, as the commute to Grandview isn't practical on a daily basis. I'm sure you know the benefits of off leash parks for dogs, but please understand the importance of them to people. I have no children and as such it is hard to get involved in the community since so many community activites center around children. An off leash park gives me a place to meet people who have a common interest and to develop a social circle with them. We have parks for everything "kid" related... soccer, skateboard, baseball... it is time that we have something for people with dogs. Please consider an off leash park in the city of Renton. Sincerely, James M. Clayton III iag11QJ,,e. J. P. APPROVED BY � QTV COUNCIL Date - 66 4- kO 3 COMMUNITY SERVICES COMMITTEE COMMITTEE REPORT June 2, 2003 Downtown Parking Garage Parking Rates (Referred May 19, 2003) The Community Services Committee concurs in the staff recommendation to approve the parking fee schedule as follows: 0 - 2 hours: Free 2 - 4 hours: $2.00 4 - 6 hours: $4.00 6 + hours: $6.00 ... Monthly parking: $45 per month 0�" The Committee also recommends thkthes6 rates take dffect TWA Jui�eV 8, 2003. Ilv The Committee further recommends, in order td:hthkse fees in effect by the date of the garage's scheduled openin j', that the ordui`an0freg4dY #his matter b&,presented for first and second reading. r To elson, Chai ws , King-11arker, Vice Chair Mandy Corm —an, Member cc: Dennis Culp FINANCE COMMITTEE REPORT June 2, 2003 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS APPROVED BY CITY COUNCIL Date-a-aD03 e The Finance Committee approves for payment on June 2, 2003, claim vouchers 215501-215857 and 2 wire transfers, totaling $2,2567354.21. E Corman, V Persson, Member CITY OF RENTON, WASHINGTON RESOLUTION NO. 36 3 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, REGARDING THE WORK OF THE KING COUNTY BUDGET ADVISORY TASK FORCE. WHEREAS, the King County Budget Advisory Task Force (KCBATF) was formed at the direction of King County Executive Ron Sims in November 2002; and WHEREAS, the purpose of the KCBATF is to evaluate expenditures and revenues of King County's current expense fund and to make recommendations regarding how to create a balanced budget for 2004 and a direction for the future of King County government and its service delivery; and WHEREAS, the KCBATF will be making recommendations to King County in June 2003 that could significantly impact the mix of services provided by King County in the future; and WHEREAS, the actions of the County related to their budget and service reductions in recent years have impacted cities and city residents; and WHEREAS, the City of Renton has worked in collaboration with other cities in the County to provide suggestions for inclusion in the KCBATF recommendations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The City of Renton supports the following recommendations for the King County Budget Advisory Task Force: 1 LM RESOLUTION NO. A. The urban subsidy, the $41 million in regional tax revenues that are supporting local unincorporated services should be extinguished and re -directed into regional services: The County must take immediate steps to extinguish the urban subsidy and the funds should be re -directed to provide regional services that benefit city residents as well as residents of unincorporated King County. Regional services such as public health and human services are just two examples of the services that benefit all of the citizens of King County. B. Expenditures in unincorporated King County should equal the revenues generated from those areas: The County should, over a short period of time (3-5 years), match the expenditures dedicated to operations and services in the unincorporated areas to the general government revenues produced in those areas. C. Take specific actions to reduce the urban subsidy: The County should reduce service levels in unincorporated areas to align expenditures in these areas with revenues and should consider the following ideas to assist in the reduction of the urban subsidy: (1) Seek additional revenue in unincorporated areas, such as an unincorporated area utility tax, (2) Explore contracting with cities adjacent to Potential Annexation Areas (PAAs), especially for planning and permitting services, and (3) Address each PAA with an individualized approach. These and other proposals should be explored; however, this will require cooperation between the County and cities and must be part of a firm decision by the County to eliminate the "urban subsidy." D. Abrogating regional responsibility to cities is not a solution to King County fiscal challenges: This practice simply results in shifting the costs to another political subdivision representing the same taxpayers. E. Single issue dedicated revenue streams are not an appropriate long-term solution: The County should use a comprehensive approach to address the numerous issues 2 RESOLUTION NO. facing the region and should not seek dedicated revenue streams for individual service areas. A comprehensive review and plan for the County should be developed in collaboration between King County and cities in King County. PASSED BY THE CITY COUNCIL this day of 12003. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2003. Approved as to form: Lawrence J. Warren, City Attorney RES.982:5/28/03:ma Jesse Tanner, Mayor 3 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ANNEXING CONTIGUOUS UNINCORPORATED TERRITORY KNOWN AS THE VUONG ANNEXATION, BY THE ELECTION METHOD, AND SETTING THE TAXATION RATE, ESTABLISHING ZONING CLASSIFICATIONS, AND FIXING THE EFFECTIVE DATE OF THE ANNEXATION. WHEREAS, after public hearing, the City Council enacted a resolution calling for an annexation by election under RCW 35A.14.015 for an area commonly referred to as the Vuong Annexation, which area is the property generally bounded by the City of Renton corporate boundary to the west, approximately the northern edge of NE I & Place, if extended, to the north, the southern edge of NE 10`h Street to the south, and the western edge of 137`h Avenue NE, if extended, to the east, legally described in Exhibit A attached hereto and incorporated by reference as if fully set forth; and WHEREAS, said resolution also called for an election on a proposition that the property in the Vuong Annexation should be subject to existing bonded indebtedness; and WHEREAS, said resolution also called for an election on the proposition that all property located within the territory to be annexed, excluding street right-of-ways, shall, simultaneous with the annexation, have imposed the City of Renton zoning regulations, prepared under RCW 35A.14.340, with a comprehensive Plan designation of residential single family (RS) and a zoning designation of R-8; and WHEREAS, said proposed annexation had been submitted to and approved by the King County Boundary Review Board; and WHEREAS, an election was held pursuant to State statute; and 0 ORDINANCE NO. v 1 WHEREAS, in the April 22, 2003, election the Vuong Annexation, the assumption of indebtedness, and the zoning regulations were approved by the voters; and WHEREAS, the election results certifying a sufficient majority to permit annexation of the area have been received by the City; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. There has been filed with the City Council of the City of Renton, Washington, certified election results indicating a sufficient majority was received approving the Vuong Annexation to the City of Renton and such annexation has been approved by the King County Planning Review Board. The City Council finds it to be in the best interest of the citizens of the City of Renton to annex and does hereby annex the territory submitted to the voters as the Vuong Annexation situated in King County, Washington, as contiguous, proximate and adjacent to the present corporate limits of the City and as more particularly described by its legal description as set forth in Exhibit A and graphically shown on Exhibit B, attached hereto and incorporated in full by this reference. SECTION II. The territory set forth in this ordinance and for which said election results were certified for annexation should be and is hereby made a part of the City of Renton. The area shall be assessed and taxed at the same rate on the same basis as property within the City of Renton to pay for all or any portion of the outstanding indebtedness of the City of Renton, which indebtedness has been approved by the voters, contracted for, or incurred prior to or existing at, the date of annexation. SECTION III. Zoning for the annexed area is hereby designated as R-8, with a Comprehensive Plan designation of residential single family (RS). 2 ORDINANCE NO. SECTION IV. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five days after its passage, approval, and publication. PASSED BY THE CITY COUNCIL this day of , 2003. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1035:5/5/03:ma Bonnie I. Walton, City Clerk day of , 2003. Jesse Tanner, Mayor At EXIMBIT "A" WONG ANNEXATION NE 10'H STREET & ANACORTES AVENUE NE The south half of West half of the Southwest Quarter of the Northeast Quarter of the Northwest Quarter of Section 10, Township 23 North, Range 5 East, W.M. in King County, Washington; EXCEPT roads; King County Parcel No. 102305-9129 TOGETHER WITH adjoining road right of way dedicated as SE 116d' Street (NE 10'h Street in City of Renton) The westerly line of this described property abuts the Renton City Limits as annexed by Ordinance No. 2000. Documm l% Proposed Vuong Annexation 0 400 800 1:41800 ti� Y Economic Develop-4 Napfibo&oo& & Stratc6c Planning ®� S- o. Ikl Rosuw �*, r 24 May 2001 a� Q c- z a� Q z 0 0 �::5 0 0 Q � I INE 1 DTO St lim 9 Proposed Annexation Boundary -- — Existing Corporate Boundary RUVTSED CITY OF RENTON, WASHINGTON ORDINANCE NO. 5011 -Me e qeJ v6 d vtt o � Wv- oy-dwahce WO-S c,La_nVd c�a�s . "r�taG� AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 5-1, FEE SCHEDULE, OF TITLE V (BUSINESS), AND CHAPTER 10-10, PARKING REGULATIONS, OF TITLE 10 (TRAFFIC) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY SETTING PARKING FEES AND PARKING RESTRICTIONS FOR THE CITY CENTER PARKING GARAGE AND MAKING VIOLATIONS THEREOF AN INFRACTION. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Chapter 5-1, Fee Schedule, of Title V (Business) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended by adding a new section, 5-1-6, to read as follows: CITY CENTER GARAGE PARKING FEES: A. Short-term/Retail Parking. Parking rates for retail parking will be as follows: 0-2 hours: Free 2-4 hours: $2.00 4-6 hours: $4.00 6+ hours: $6.00 Retail parkers will register their space number and pay for parking at Pay Stations located in the Garage 0 floor lobbies. B. Monthly Parking. The rate for parking in the long-term, card -accessed areas of the garage will be $45 per month. If a customer needs a replacement card because they either lost their card or broke it, 1 ORDINANCE NO. they will be charged a $20 Card Replacement Fee. The Finance Department will be able to waive this fee for good cause, such as a broken card due to ordinary wear and tear. SECTION H. Section 10-104 of Chapter 10, Parking Regulations, of Title X (Traffic) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended by adding a new subsection, M, to read as follows: M. Parking shall be limited in the City Center Parking Garage to the times posted and subject to payment of the parking fees, if any, imposed under City Code Section 5-1-6. Overtime parking or parking in violation of the posted requirements shall be an infraction punishable under Section 10-10-7.A. SECTION III. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1037:5/29/03:ma Bonnie I. Walton, City Clerk day of Jesse Tanner, Mayor 2003. 2003. 2