HomeMy WebLinkAboutCouncil 10/06/2003REGULAR MEETING
October 6, 2003
Monday, 7:30 p.m.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER AND ROLL CALL
3. PROCLAMATION: National Breast Cancer Awareness Month — October, 2003, and
National Mammography Day — October 17, 2003
4. SPECIAL PRESENTATION: Recreation Division Summer Recreation Program Report
5. PUBLIC HEARING:
Street vacation petition for alley running north to south, south of S. 2nd Street between Williams and
Wells Avenues S; Petitioner: Savren Service Corp.; VAC-03-002
6. ADMINISTRATIVE REPORT
7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is
allowed five minutes. The comment period will be limited to one-half hour. The second audience
comment period later on in the agenda is unlimited in duration.)
When you are recognized by the Presiding Officer, please walk to the podium and state your name
and address for the record, SPELLING YOUR LAST NAME.
8. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of September 22, 2003. Council concur.
b. Approval of special Council meeting minutes of September 29, 2003. Council concur.
c. City Clerk submits the 2002 Washington State Auditor's Office Audit Report for the City of
Renton for the period of January 1, 2002 through December 31, 2002. Information.
d. Court case filed by Dan C. Williams, Curry & Williams, 230 Auburn Way S., Suite 1B, Auburn,
98002, on behalf of Sue H. Cordova, who seeks compensation for damages sustained due to
injuries incurred on 12/8/2000 allegedly due to negligence in removing a post hole cement barrier
at Gene Coulon Memorial Beach Park leaving a hole into which the plaintiff's right leg fell.
Refer to City Attorney and Insurance Services.
e. Court case filed by D. Bruce Gardiner, The Gardiner Law Firm, 12040 98th NE, Suite 101,
Kirkland, 98034 on behalf of Structural Fab, Inc. and West Coast Fabricators, LLC, alleging that
E. Kent Halvorson, Inc., the contractor for the City Center Parking garage construction project
(CAG-01-201), owes plaintiff Structural Fab, $119,896; and plaintiff West Coast Fabricators,
$13,692.78 (plus interest and attorney fees) for services and materials supplied, but never paid
for and for lost tools and equipment. Refer to City Attorney and Insurance Services.
f. Community Services Department recommends approval of an ordinance to increase 18-hole golf
course green fees and cart rental by $2 each, effective April 1, 2004. Refer to Finance
Committee.
g. Economic Development, Neighborhoods and Strategic Planning Department recommends
approval of Addendum #2 to CAG-03-020, contract with Maura O'Neill, in the amount of
$50,000 for additional consulting services for the Explore Life Project. Refer to Finance
Committee.
(CONTINUED ON REVERSE SIDE)
I'
h. Police Department recommends approval of an ordinance to revise RMC 6-6-11, to include
penalties for animal cruelty and neglect, and for conditions for removal and restoration of an
animal. Refer to Public Safety Committee.
i. Transportation Systems Division recommends approval of an agreement in the amount of
$95,239 with Golder Associates to conduct additional exploration for the Lake Washington
Boulevard Slip Plane project and for design of a soldier pile wall for the failing slope. Council
concur.
j. Transportation Systems Division recommends approval to reallocate $25,000 from the Grady
Way Approach at Rainier Avenue 2003 budget to the SR-169 HOV/140th Way SE to SR-900
Project budget to complete right-of-way plans for the Washington State Department of
Transportation and Federal Highways Association. Refer to Transportation Committee.
9. CORRESPONDENCE
10. OLD BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by
the chairman if further review is necessary.
a. Community Services Committee: Steve Maxwell Appointment to Board of Adjustment
b. Finance Committee: Vouchers
c. Utilities Committee: Private Street Lighting Systems; Cedar River Trail Integrated Pest
Management (tabled on 9/22/2003)
11. ORDINANCES AND RESOLUTIONS
12. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded
information.)
13. AUDIENCE COMMENT
14. ADJOURNMENT
COMMITTEE OF THE WHOLE
AGENDA
(Preceding Council Meeting)
Council Conference Room, 7th Floor
6:00 p.m.
Emerging Issues;
Information Technology Demonstration;
Regional Annexation Update
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
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TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRi. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM
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CITY ATTORNEY & INSURANCE SERVICES
Court case filed on behalf of Sue H. Cordova
Court case filed on behalf of Structural Fab, Inc. and West Coast Fabricators, LLC
FINANCE CONEMMEE
Maplewood Golf Course 18-hole green fees and cart rental fees increase
Addendum #2 to contract with Maura O'Neill for additional consulting services for the Explore Life Project
PUBLIC SAFETY COMMITTEE
City Code amends re: penalties for animal cruelty and neglect, and for conditions for removal and restoration of
an animal
TRANSPORTATION (AVIATION) COMMITTEE
Fund transfer to the SR-169 HOV/140th Way SE to SR-900 Project budget
PUBLIC HEARING
11/17/03 — Proposal to surplus City -owned property at 901 Harrington Ave. NE
RENTON CITY COUNCIL
Regular Meeting
October 6, 2003
Council Chambers
Monday, 7:30 p.m.
MINUTES Renton City Hall
CALL TO ORDER
Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the
meeting of the Renton City Council to order.
ROLL CALL OF
KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI
COUNCILMEMBERS
NELSON; RANDY CORMAN; DON PERSSON; KING PARKER; TERRI
BRIERE.
CITY STAFF IN
JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer;
ATTENDANCE
LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk;
GREGG ZIMMERMAN, Planning/Building/Public Works Administrator;
DENNIS CULP, Community Services Administrator; ALEX PIETSCH,
Economic Development Administrator; SYLVIA ALLEN, Recreation Director;
KAREN MCFARLAND, Engineering Specialist; COMMANDER KENT
CURRY, Police Department.
PROCLAMATION
A proclamation by Mayor Tanner was read declaring the month of October,
National Breast Cancer
2003, to be "National Breast Cancer Awareness Month" and October 17, 2003,
Awareness Month — October,
to be "National Mammography Day" in the City of Renton. MOVED BY
2003, National Mammography
KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL CONCUR IN
Day — October 17, 2003
THE PROCLAMATION AS READ. CARRIED.
SPECIAL PRESENTATION
Sylvia Allen, Recreation Director, reviewed the programs and activities the
Community Services: Summer
Recreation Division offered during the summer. She described the growing
Recreation Program Report
number of participants and the many activities which took place, including
various camps, special events, youth sports, tennis program, adult athletics,
waterfront programs, fitness and wellness programs, cultural arts programs,
special populations group, teen programs and the senior activity center
program. In conclusion, Ms. Allen reported that 95 part-time employees were
hired for the summer in the Recreation Division.
PUBLIC HEARING This being the date set and proper notices having been posted and published in
Vacation: Alley between accordance with local and State laws, Mayor Tanner opened the public hearing
Williams & Wells Aves S, to consider the Savren Service Corporation street vacation petition for a portion
Savren Service Corporation, of an alley running north to south, south of S. 2nd Street between Williams and
VAC-03-002 Wells Avenues S.
Karen McFarland, Engineering Specialist, described the subject property and
explained that the purpose of the request is to enable Savren Service
Corporation and First Savings Bank to create an integrated corporate campus,
which would house a new banking facility and a remodeled existing banking
facility with a street -level landscaped pedestrian entry plaza and underground
parking connecting to the new banking facility. She explained that the City
obtained the subject alley through quitclaim deeds in 1927, and that the petition
to vacate has been signed by 100%. of the abutting property owners. Ms.
McFarland described utility facilities located in the alley and the benefits of the
proposed vacation, which include reduction of traffic entering and exiting S.
2nd Street, enhancement of pedestrian environment, increased tax base and
reduction of maintenance for the City.
October 6, 2003 Renton City Council Minutes Page 354
Continuing, Ms. McFarland stated that the vacation request was circulated to
various City departments and outside agencies for review and that no objections
were raised. She summarized comments from the survey as follows: The
Development Services Division and the Transportation Systems Division both
conditioned their approval upon an alternate alley or easement routing to Wells
Ave. S via a right-of-way dedication or an access easement for public use; the
Surface Water Utility section conditioned approval on having the property
owner take responsibility for the maintenance of the Type I catch basin located
at the north end of the alley; Qwest and Comcast requested that the City take no
action on the vacation petition until easements are obtained to continue to
service their existing facilities; Puget Sound Energy and Electric Lightwave
did not respond to the City's request for comments. In conclusion, Ms.
McFarland stated that staff recommends approval of the request to vacate the
alleyway portion subject to conditions concerning required access and utility
easements.
Correspondence from Albert F. Schlotfeldt of Duggan, Schlotfeldt and Welch,
Attorneys at Law, PO Box 570, Vancouver, WA 98666, was read. He stated on
behalf of his client, Mrs. Umberto Barei, owner of Parcel E on the west side of
Wells Ave. S, objection to the vacation of the alley because the alley serves as
an access to the rear portion of their building, and vacating the alley would
eliminate that access. Mr. Schlotfeldt wrote that an easement would not be a
viable alternative to the longstanding alleyway because it would require a sharp
turn from Wells Ave. S. through Parcel C and again south into the alley, which
would make access more restrictive. He also stated that no drawings, legal
descriptions or other assurance had been provided to indicate that future access
would be equivalent to current alley access.
Public comment was invited.
Roy Beeler, 818 1/2 S. 3rd St., Renton, 98055, commented that the alleyway
referred to comes to the back of his building, and he did not see the vacation as
viable. He voiced his concern that there was not enough information provided
to explain the options for access being offered.
Jim Barei, 2719 Davis S., Renton, 98055, stated that he did not sign the petition
and that support by those affected by the vacation is not unanimous. He
explained that he does not want to stop progress, but does not want progress at
their expense. He requested equal access as presently exists and that the
questions presented by his attorney (Albert Schlotfeldt) be addressed.
Rich Wagner, Baylis Architects, 10801 Main St., Bellevue, 98004, stated that
his company represents Savren Service Corp. and First Savings Bank in the
pending application. He explained that the purpose of the proposed alley
vacation is to establish a financial campus at the north end of his client's
property. Mr. Wagner described efforts he had made to notify affected property
owners, and stated that since many sections of the alleyway had already been
vacated and some owners had blocked their own access to the alley, they tried
to rally support for the vacation. He reported that no responses were received
from those efforts other than from Mr. Barei, to whom they responded.
Continuing, Mr. Wagner explained that the current vacation request is for the
northern 150 ft. of the alleyway, which is abutted on both sides by his client's
property. He stated the need to provide access to people who use the public
right-of-way to the south is recognized, which is why they propose a new 20'
October 6, 2003 Renton City Council Minutes Page 355
wide public access to service the current 16' wide alleyway. Mr. Wagner
concluded by stating that City staff did a good job analyzing the situation, and
he asked for Council's support of the vacation request.
Nancy Monahan, 1808 Shattuck Ave. S, Renton, 98055, expressed concern
about having the new access go through private property, indicating that City
ownership is preferred to assure access. In response to Mayor Tanner's
question, Ms. Monahan stated that if, the new access was deeded as an alley
rather than as an-easemeni, that would alleviate their concern about having to
drive through private property.
City Attorney Larry Warren explained that a right-of-way is like a super
easement. He advised that right-of-way can be used for public street purposes,
and can allow for installations such as telecommunications cable, but that an
easement is meant to traverse the surface for ingress and egress. He stated that
an easement would serve as much of a purpose and may be more beneficial for
this property access as a right-of-way would. Mr. Warren also confirmed
Mayor Tanner's statement that an easement is a property right to whomever it is
granted, and that no one could block the alley except the City.
James Rossa, 16028 SE 173rd St., Renton, 98058, spoke on behalf of his father
who owns the building located on Parcel H. He stated that parking is very
limited in the area and that they would like to continue sharing parking spaces
with surrounding businesses, including the bank.
In response to questions from Councilman Clawson, Rich Wagner of Baylis
Architects explained that a few parking stalls serving the existing facility will
be eliminated in this project, but that subgrade parking under the new building
will remedy that loss. He also confirmed that entering the alley would be easier
with the current proposal, due to the relocated 24' driveway, having 90 degree
parking off of it.
RECESS MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL
RECESS FOR FIVE MINUTES TO ALLOW THE PARTIES TO CONFER.
CARRIED. Time: 8:15 p.m.
The meeting was reconvened at 8:24 p.m.; roll was called; all Councilmembers
present.
Rich Wagner of Baylis Architects explained that the map the neighbors
previously received did not show the proposed access easement. He reported
that in discussions with the interested parties during the break, they had agreed
to a 24-ft. wide easement for ingress and egress to be conveyed in perpetuity in
a form approved by the City Attorney, with the easement to be maintained by
the property owner to the satisfaction of the City. Mr. Wagner concluded by
thanking Council for the opportunity to be involved in the public process.
There being no further public comment, it was MOVED BY PARKER,
SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING.
CARRIED.
MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL APPROVE
THE VACATION PETITION SUBJECT TO CONDITIONS THAT
PETITIONER PROVIDE PUBLIC ACCESS TO THE REMAINING ALLEY
ACROSS PETITIONER'S PROPERTY THROUGH AN EASEMENT
PREPARED BY THE CITY; THAT PETITIONER PROVIDE
SATISFACTORY PROOF THAT OUTSIDE UTILITIES HAVE RECEIVED
October 6, 2003 Renton City Council Minutes Page 356
AND ARE SATISFIED WITH ANY EASEMENTS NECESSARY TO
PROTECT THEIR. FACILITIES IN THE REQUESTED VACATION AREA;
AND THAT AN APPRAISAL BE SECURED TO DETERMINE THE FAIR
MARKET VALUE OF THE PROPERTY. CARRIED.
ADMINISTRATIVE Jay Covington, Chief Administrative Officer, reviewed a written administrative
REPORT report summarizing the City's recent progress towards goals and work
programs adopted as part of its business plan for 2003 and beyond. Items noted
included:
• Subsequent to the dedication of the Veterans Memorial Park in May of this
year, there have been two on -site engravings. A total of 232 have been
added to the original 1,112 inscriptions,. which were engraved prior to the
dedication ceremony. Due to inclement weather during the winter months,
the next on -site engraving is scheduled for the spring of 2004.
• October 5t'-1 Ph is Fire Prevention Week and this year's emphasis is When
Fire Strikes: Get Out! Stay Out! Every year in the United States, people
die in fires by going back into a burning home or business, often when
trying to retrieve valuables or pets. Well -practiced emergency escape plans
coupled with smoke detectors and preventive measures are essential factors
in preventing tragic fire deaths. When fire strikes, it is essential to get out
and stay out! Renton fire stations will have banners; city buildings will
have posters, handouts, and brochures;.and the City's cable channel will
feature fire safety programs - all proclaiming this important message.
Monday, September 29', was a day of change for the Sound Transit
Express Regional bus service throughout the Sound Transit district,
including the routes in Renton. Three improvements to service in Renton
were implemented:
a) New route 564 Auburn -Federal Way was introduced (Renton's third
route). This is a peak -hour route that operates between Auburn and
Bellevue and serves Renton and Kent. Renton now has 10-15 minute
service between Renton and Bellevue during peak hours.
b) Routes 560 Bellevue-SeaTac and 570 West Seattle-SeaTac were
combined into one route (560), which now provides direct bus
connection between Renton and West Seattle via SeaTac Airport,
instead of needing a transfer at the Airport.
c) Route 565 Federal Way to Bellevue increases midday and off-peak
direction service in Renton from 60-minute to 30-minute headways.
AUDIENCE COMMENT
Ken and Nancy Hoben, 17434 128th Ave. SE, Renton, 98058, complimented
Citizen Comment: Hoben -.
the excellent work done by Derek Todd, Assistant to the Chief Administrative
Cuautla, Jalisco, Mexico -
Officer, Julie Brewer, Community Relations Manager and other City staff
Sister City Delegation Visit
members during the Cuautla, Jalisco, Mexico Sister City delegation visit
September 22-24, 2003. They detailed some of the activities that occurred, and
stated that several staff members were able to converse with the group in
Spanish. The Hobens praised the work of the Committee and explained that
their efforts will make the next visit easier.
CONSENT AGENDA
Items on the consent agenda are adopted by one motion which follows the
listing. At the request of Councilman Corman, item 8.a. was removed for
separate consideration.
October 6, 2003 Renton City Council Minutes Page 357
Council Meeting Minutes of Approval of special Council meeting minutes of September 29, 2003. Council
September 29, 2003 concur.
Finance: 2002 State of City Clerk submitted the 2002 Washington State Auditor's Office Audit Report
Washington Audit Report for the City of Renton for the period of January 1, 2002 through December 31,
2002. Information.
Court Case: Sue H. Cordova, Court case (Summons and Complaint for Negligence) filed by Dan C. Williams,
CRT-03-006 Curry & Williams, 230 Auburn Way S., Suite 1B, Auburn, 98002, on behalf of
Sue H. Cordova, who seeks compensation for damages sustained due to injuries
incurred on 12/8/2000 allegedly due to negligence in removal of a post hole
cement barrier at Gene Coulon Memorial Beach Park leaving a hole into which
the plaintiff s right leg fell. Refer to City Attorney and Insurance Services.
Court Case: Structural Fab, Court case (Summons and Complaint for Money Owed) filed by D. Bruce
Inc, CRT-03-005 Gardiner, The Gardiner Law Firm, 12040 98th NE, Suite 101, Kirkland, 98034,
on behalf of Structural Fab, Inc. and West Coast Fabricators, LLC, alleging that
E. Kent Halvorson, Inc., the contractor for the City Center Parking garage
construction project (CAG-01-201), owes plaintiff Structural Fab, $119,896;
and plaintiff West Coast Fabricators, $13,692.78 (plus interest and attorney
fees) for services and materials supplied, but never paid for and for lost tools
and equipment. Refer to City Attorney and Insurance Services.
Community Services: 2004 Community Services Department recommended approval of an ordinance to
Maplewood Golf Course Fees increase 18-hole golf course green fees and cart rental by $2 each, effective
April 1, 2004. Refer to Finance Committee.
CAG: 03-020, Explore Life Economic Development, Neighborhoods and Strategic Planning Department
project, Maura O'Neill recommended approval of Addendum #2 to CAG-03-020, contract with Maura
O'Neill, in the amount of $50,000 for additional consulting services for the
Explore Life Project. Refer to Finance Committee.
Police: Penalties for Animal Police Department recommended approval of an ordinance to revise RMC 6-6-
Cruelty and Neglect 11, to include penalties for animal cruelty and neglect, and for conditions for
removal and restoration of an animal. Refer to Public Safety Committee.
Transportation: Lake Transportation Systems Division recommends approval of an agreement in the
Washington Boulevard Slip amount of $95,239 with Golder Associates to conduct additional exploration
Plane project, Golder for the Lake Washington Boulevard Slip Plane project and for design of a
Associates soldier pile wall for the failing slope. Council concur.
Transportation: SR-169 Transportation Systems Division recommended approval to reallocate $25,000
HOV/140th Way SE to SR- from the Grady Way Approach at Rainier Avenue 2003 budget to the SR-169
900 Project, Fund Transfer HOV/140th Way SE to SR-900 Project budget to complete right-of-way plans
for the Washington State Department of Transportation and Federal Highways
Association. Refer to Transportation Committee.
MOVED BY KEOLKER-WHEELER, SECONDED BY CORMAN,
COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO
REMOVE ITEM 8.a. FOR SEPARATE CONSIDERATION. CARRIED.
Separate Consideration Councilman Corman requested that the Council minutes of September 22, 2003,
Item 8.a. be corrected as follows:
Council Meeting Minutes of page 342: "...water supply structures in the Highlands need updating in order
September 22, 2003 to meet Federal government fire flow requirements".
October 6, 2003 Renton City Council Minutes Page 358
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL APPROVE
THE SEPTEMBER 22, 2003 COUNCIL MEETING MINUTES AS
CORRECTED. CARRIED.
OLD BUSINESS
Community Services Community Services Committee Chair Nelson presented a report
Committee recommending concurrence in the Mayor's appointment of Steve Maxwell to
Appointment: Board of the Board of Adjustment, Position No. 7 (member of the general public) for an
Adjustment unexpired four-year term expiring on September 6, 2004, replacing Eric
Cameron who resigned in 2002. MOVED BY NELSON, SECONDED BY
PARKER, COUNCIL CONCUR IN THE COMMITTEE REPORT.
CARRIED.
Utilities Committee
Utilities Committee Chair Corman presented a report stating that the current
Transportation: Supplemental
street lighting standard offers no alternative to using cobra head lighting
Street Lighting Standard
fixtures for the design and installation of arterial and residential street lighting.
In order to provide the development community a choice of using decorative,
fixtures as an alternative to cobra heads for residential street lighting,
Transportation Operations has proposed an expanded street lighting standard
for residential streets that includes two additional choices of decorative fixtures
and poles that provide the same lighting distribution as the current standard.
The Utilities Committee recommended concurrence in the staff
recommendation to adopt the supplemental street lighting proposal to be
included in the City's current street lighting standards. MOVED BY
CORMAN, SECONDED BY BRIERE, COUNCIL CONCUR IN THE
COMMITTEE REPORT. CARRIED.
Community Services:
MOVED BY BRIERE, SECONDED BY CORMAN, REMOVE FROM THE
Integrated Pest Management
TABLE THE UTILITIES COMMITTEE REPORT DATED SEPTEMBER 22,
Program
2003, REGARDING CEDAR RIVER TRAIL INTEGRATED PEST
MANAGEMENT PROGRAM. CARRIED.
Utilities Committee Vice Chair Terri Briere presented a report recommending
concurrence in the staff recommendation to proceed with formalizing an
Integrated Pest Management Program modeled after the City of Portland,
Oregon with the goal of adopting a program that is Endangered Species Act
compliant. A consultant will be hired with park experience and citizen input
will be solicited during a public hearing review process. The Integrated Pest
Management Program will be presented to Council for review and adoption.
MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR
IN THE COMMITTEE REPORT. CARRIED.
Finance Committee Finance Committee Chair Parker presented a report recommending approval of
Finance: Vouchers Claim Vouchers 219389 - 219986 and two wire transfers totaling
$4,777,114.40; and approval of Payroll Vouchers 46792 - 47021, one wire
transfer and 575 direct deposits totaling $1,755,908.09. MOVED BY
PARKER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE
COMMITTEE REPORT. CARRIED.
October 6, 2003 Renton City Council Minutes Page 359
ADJOURNMENT MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL ADJOURN.
CARRIED. Time: 8:52 p.m.
BONNIE I. WALTON, City Clerk
Recorder: Suzann Lombard
October 6, 2003
Y
CITY COUNCIL COMMITTEE MEETING CALENDAR
Office of the City Clerk
COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING
October 6, 2003 1 m
COMMITTEEXHAIRMAN DATE/TIME AGENDA
COMMITTEE OF THE WHOLE MON., 10/13 Regional Issues Update
(Keolker-Wheeler) 7:00 p.m.
COMMUNITY SERVICES
(Nelson)
FINANCE MON., 10/13 Golf Course Fee'Increase
(Parker) 6:00 p.m. Consultant Contract for ExploreLife
PLANNING & DEVELOPMENT
(Briere)
PUBLIC SAFETY MON., 10/13 Animal Impound Ordinance Revisions
(Clawson) 6:30 p.m.
TRANSPORTATION (AVIATION)
(Persson)
UTILITIES
(Corman)
NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room
unless otherwise noted.
CITY OF RIENTON
Mayor
- Jesse Tanner
W herea,; October, 2003, is National Breast Cancer Awareness Month; and
W her'ec4; October 17, 2003, is National Mammography Day; and
W hP,reCW, over 200,000 new cases of female breast cancer will be diagnosed in 2003 and
40,000 will die from the disease; and
Whe e,cW, nearly 1,500 new cases of male breast cancer will be diagnosed in 2003 and more
than 200 will die of the disease; and
Whe.Ye 4,, early detection and prompt treatment can significantly reduce suffering and deaths
caused by this disease; and
W he4-ecw, mammography, an "x-ray" of the breast, is recognized as the single most effective
method of detecting breast changes that may indicate cancer long before physical symptoms can
be seen or felt;
N&W, 77AR,4,,efore; I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim the
month of October, 2003, to be
and October 17, 2003, to be
in the City of Renton, and I encourage all citizens to join me in this special observance.
In witness whereof, I have hereunto set my hand and caused the seat of the City of Renton to be
affixed this 6th day of October, 2003.
Jesse TanneVMayor of t
u
1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (4 - 2 — 10 E jr 1 O 1
® This paper contains 50 % recycled material, 30 % post consumer AHEAD OF THE CURVE
Renton Youth Council contributed 157
°'--volunteer hours to City special events
k 4 , 22 classes, camps and programs were
offered this summer.
•34 girls participated in 2 hip hop
classes.
• 112 teens participated in 9
weeks of Great Escape camps,:;
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•The River Days Senior Picnic
and the A&H Outdoor Picnic .
each drew over 600 participants.
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• Over 320 seniors attended the
center each day this summer
.4edvity
Center
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Hikes, walks and day trips
were extremely popular:
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• 60 seniors took part in
6 different day hikes.
•75 seniors enjoyed
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singing by the campfire
at the Buck Creek
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Special Populations Cast
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volunteers.
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Sped ai�rrtiesc cling team..:. ,
w'.outdoor recreation adventures
Auded:
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-Ropes course
-Overnight campout
-Kayaking
Sports training for
Special Olympics grew
from 67 to 77 this year.
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attended summer
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• Over 4,000 enjoyed the
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Coulon Beach.
•6 new drama classes were
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added.
Conductor Harley
„..Brumbaugh's final concert
was a sell -out performance at
Hazen High School.
Summer mountain bi
was taken through th
Snoqualmle Tunnel
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Teen Musical
increased by
\ 25%.
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err 89 participants enjoyed 12
different Thursday Night
social programs, a 25%
increase over2002.
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-E:'
K
03 $67 619 launch fees collected
�• • $20,000 more than last yearl
t�
.ty • 527 annual passes
• 11,650 boaters a
used the new
pay box
����19F11�14'4
� 2
03
`r`HQst for the King County
Lifeguard Challenge
' ' ' • Renton guards
Placed 2nd out
of 12 teams..
03, n 110 swimmers took part in the
s - { `annual Kennydale Beach Splash Day
03 x 24. outstanding lifeguards
2 popular swimming beaches
- 70 rain -less swimming days
0 serious incidents
1
a
03
"r 5,755 people used the exercise room.
• 566 played basketball.
• 397 played badminton.
• 692 played racquetball.;
I
2
03
3, p The summer tennis program included:
• Adult lessons
• Camps
• Junior team
• End -of -
season
tennis
carnival F.
The end -of -season tennis carnival
serving contests, games, races, is
and lots of prizes
03
softball
,;; i,,,,;•; . • 120 teams played 840 games
(up from 84 teams in 2000).
• $78,000 in team fees were
collected (increase of $10,000
over last year).
• 37,000 players and spectators
g f
.
Registration increased from 177 pl
2002 to 209 players in 2002
r
X
M
�T''a,��f •rant Fi�gracma
1
03
and
Two children
qualified for the
National Hershey
Track Meet in
Pennsylvania.
PRO
03
-4,,,'&v'an,te Williams earned 7th place in the
9 -10 boys softball throw.
0#4000,
............ - ,, , -
p-,
03
Urfimer Girls basketball league
Arew 8 local high school teams.
The Hazen High School team took
the championship.
Rebekah Kurle earned 2nd
the 9-10 girls 400-metrdt'!
f"Jb'all for 5&6 year
olds expanded to
18 teams and
183 children
Twice the
2001
3
03
: Speciall{Jventx
-
700 kids enjoyed the
annual Kid's Klassic
Fishing Derby.
Picnic Pizzazz
children's
entertainment in the
park drew over 2f000
participants.
r
a
Mouth sports
-r - 03
400
attended "Mad Science" event `
The Renton Community Center;
hosted the local and regid
Skyhoundz Championship's
�
03 'Youth Track and Field
as continues to grow
• 161 children, ages
6-16 (more than
double the
number in 2001)
• Host for the
regional >
qualifying track >"
meet, drawing
400 athletes b
2
�F h Renton Recreation
y Division's
RENTON�.
�c
Rom. _,timl
camps
fbreve7T.
interest
03 .8 weeks of camp at Liberty
I Park
•8 weeks of camp at
Highlands Neighborhood
Center
•8 weeks of camp at RCC
i
•1 preschool camp
-1 music camp 1
96 art camps
What
I D.
During
My
A ;
03
•11 tennis camps
*' •24 Sk hawks s sports cam
Y P P
•1 wrestling camp
•1 special needs cam
•9 teen camps % `
•2 Kindercamps o�
•6 "Itty Bitty" camps
03
Renton Housing
Authority
1,460 kids
enjoyed the
lunches,
trips, and daily
activities Costs 7 , x
covered by fHAE
1
DESCRIPTION:
The City Council will hear a proposal requesting the vacation of a portion of an existing
paved alley running north and south between Williams Ave South and Wells Ave South
and South Second Street and South Third Street. The requested vacation area is
shown on the accompanying map exhibit.
SUMMARY:
A vacation petition was received July 30, 2003, from Savren Service Corporation and
First Savings Bank. City Code requires that more than two-thirds (2/3) of the owners
whose property abuts the alley to be vacated must sign the petition. One -hundred
percent (100%) of the abutting property owners have signed this petition.
The portion of right-of-way included in this petition was obtained through quitclaim
deeds. The west eight feet of the vacation request were quitclaimed to the City on
September 20, 1927. The east eight feet of the vacation request were quitclaimed to
the City on May 9, 1927.
The current petition, VAC-03-002, proposes to vacate 150' of the 16 foot alley running
north and south between Williams Ave South and Wells Ave South and South Second
Street and South Third Street.
The Transportation System and the Development Services Divisions have no objections
to the vacation if the petitioners provide public access to the remaining alley.
Public facilities within this alleyway include a stormwater Type I catch basin at the north
end of the alley.
Through the requested vacation, Savren Service Corporation and First Savings Bank
plan to "create an integrated corporate campus housing a new banking facility [and] ...
a remodeled existing banking facility ... with a street -level landscaped pedestrian entry
plaza ... and underground parking connecting to the new banking facility."
As established by RCW 35.79.030, the street vacation petition, if granted, must be
approved by the City Council through ordinance after a public hearing is held. The City
shall receive compensation in accordance with RCW 35.79.030 for the vacated alley.
The ordinance shall be recorded with King County once it is in effect.
` THIS EXHIBIT HAS BEEN PREPARED TO ASSIST IN THE INTERPRETATION OF
THE ACCOMPANYING LEGAL DESCRIPTION. IF THERE IS A CONFLICT BETWEEN
THE WRITTEN LEGAL DESCRIPTION AND THIS SKETCH, THE LEGAL DESCRIPTION
SHALL PREVAIL.
o ,
S. 2ND STREET
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ASSOCIATES
11814 115th Ave. NE
Kirkland, WA 98034-6923
425.821.8448
www.trladassoaoom
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DATE:
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SCAIE:
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JOB NUMBER
03-128
SHEET NUMBER
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WELLS A VENIJE S. -rp- 4ocatl�. - ar4 a4lv
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owea stones placed
• Interest and to pre-vtda, 0�.'-
acceso rof MalftieftancC --e5. drat !
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Planters or Terra Cotta pots
containing seasonal color plantings.
-2) proposed stae tree locations along 2rtd
Avenue upould be in conflict with c 16019 water
main approxImateig one foot, south of c%rb:-'ne.
City of i2s40.0n shall make determination as to
a lateness, of street tregse On this
-street prior to Construct;on Docsrr--n' 6JbMfLtaI.
L:czatlons shown are preferred by Architect and
L-&Ias they do not crrcu-tN block LxJlldi6g stchnage
'fir and `complement bu!Idtng faCAd&-
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DPW
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Avenue ux,>oid be, Appro,
nearest doter *01n. The t
driveway approach is on
ArcNtact ark:4 LA a-e pr
replaced as a part of th
street from and complem
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that is W10%,6 30 feet of
CITY OF RENTON
O C T 0 Z 2003
RE-M ,fED
CITY CLERK'S OFFICE
Public Hearing
on
STREET VACATION PETITION
VAC~03~002
October 6, 2003
RENTON
liH i) QF TSIt, GUIZV F:
Williams. Ave S
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Wells Ave S
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Main Ave S
PUBLIC BENEFIT
Savren Service Corporation and First Savings
Bank plan to "crease an integrated corporate
campus housing a new banking facility [and]
... a remodeled existing banking facility .. .
with a street --level landscaped pedestrian
entry plaza ... and underground parking
connecting to the new banking facility."
PUBLIC BENEFIT
Benefits of the proposed vacation:
— reduction of traffic entering/exiling South
Second Street
— enhancement of pedestrian environment
— increased tax base
— reduction of maintenance for the City
BACKGROUND
• Petition received July 200 3
• Pursuant to State and City Code, more than
2/3 of the abutting owners must sign the
petition
• 100% of abutting owners have signed
BACKGROUND
• Facilities in the alley include:
• Stormwater 'lope I Catch Basin
(City of Renton)
• Aerial and buried utilities (QWEST)
• Buried utilities (Comcast)
RESEARCH/SURVEY
• Vacation request was circulated to
various City departments and outside
agencies for review
• No objections were raised
RESEARCH/SURVEY
Internal Review Comments
• Development Services: Approval conditioned upon
"alternate `alley' routing to Wells Ave S (east) via ta
right-of-way] dedication or [an] access easement for
public use."
• Transportation Systems: Approval conditioned upon
"alley access ... through an alley easement in the
parking area ... of the Bank property."
LOCATION
RESEARCH/SURVEY
Internal Review Comments
• Development Services: Approval conditioned upon
"alternate `alley' routing to Wells Ave S (east) via [a
right-of-way] dedication or [an] access easement for
public use."
• Transportation Systems: Approval conditioned upon
"alley access ... through an alley easement in the
parking area ... of the Bank property."
• Surface Water Utility: Type I catch basin at the north
end of the alley. Property owner shall take on the
responsibility and maintenance this catch basin."
0
RESEARCH/SURVEY
Outside Agency Review Comments
• QWEST and Comcast have confirmed the
existence of facilities in the right-of-way and
request that the City take no action until
easements are obtained to continue to service
these facilities.
• To date, PSE and Electric Lightwave have not
responded to the City's request for comments
and thus have shown no interest in the
proposed vacation.
RECOMMENDATION
Approve the request to vacate the alleyway
portion subject to the following conditions:
✓The petitioner shall provide public access to
the remaining alley across the petitioner's
property either through a dedication or an
easement.
✓The petitioner shall provide satisfactory proof
that outside utilities have received and are
satisfied with any necessary easements.
e
OCT-06-2003 14:00 FROM:DUGGAN/SCHLOT/WELCH
TO:425 430 6523
DUgan
n,111[ Schqotfe1dt
&WelChPLL(
Attorneys at Law
October 3, 2003
The. Honorable Mayor and
Members of the City Council
City of Renton
1055 S. Grady Way
Renton, WA 98055
Bonnie Walton
City Clerk/Cable Manager
1055 S. Grady Way
Renton, WA 98055
Re: Request for Alley Vacation
Our File No. 18013.001
Dear Mayor and Council Members:
900 Washington SLCCCE
Suite 1020' F0 Boa 576
Vancouver, WA 98666.0570
WA 100-699-1201 r. Ti d I
VIA FACSIMILE (425)
VIA FACSIMILE (425)
This office represents Mrs. Umberto Barei in the matter relating
Architects for the vacation of an alley located south of 2"d Street am
between Wells Avenue South and Williams Avenue South. Our
denoted on the map as Parcel E, Parcel Number 7231501910. T1
block on the west side of Wells Avenue South. On behalf of my a
the vacation of the alley. The alley serves as an access way tc
building. Vacating the alley would eliminate our access to the rear c
!a- 6-aoo3
Albert F. Schlotfeldt'
Direct 360-737.1480
aschlolfcldt@ds W-law.com
1.877.852-5375, Fax 3360-693-2911
% Alto admitted in Orcgon
6523
651.6
to a petition by Baylis
north of South 3rd Street
,lient owns the property
is parcel is located mid-
ient, we hereby object to
the rear portion of our
f the building.
It is my understanding the petitioners may propose that an easement be given through what is
denoted as Parcel C, Assessor's Parcel Number. 7231501930. We d o not see that as a viable
alternative to the longstanding alleyway for several reasons. First, it would require a sharp
turn from Wells through Parcel C and again proceeding south into t to alley, which will make
access more restrictive. Second, the access would be along an easement not the alleyway.
Third, we have been given no drawings, legal descriptions or othen"vise to assure us that any
access to Parcel C would be equivalent to that through the alleyway. We do trot know the
width or exact location. of the proposed easement or, any restrictions that .may be placed upon
rn� _
cc:
OCT-06-2003 14:00 HROM:DUGGAN/SCHLOT/WELCH
I U: 4d5 q.% b5d.3
F'. bb��bbs
October 3, 2003
Page 2
it. Given the fact that it would require two turns to get into the alleyway, it does not appear
to be equivalent access.
The property owner's son, Mr. James Barei would be attending the public hearing on
October 6, 2003.
ol
Very truly yours, sent without signature
to avoid delay
ALBERT F. SCHLOTFELDT
AFS:lab
S:\Clicntn\15013\18013001\18013001 1.01 Mayor.doc
OCT-06-2003 14:00 FROM:DUGGAN/SCHLOT/WELCH
TO:425 430 6523
Duggan
Schlotfeldt 900 Wvliington Strect
Suitc 1020 ■ PO Box 570
Vntiurove!r WA98666-0570
Albert P. Schlotfeldt •
Direct 360-737-1480
aschlotfeldta,dsw•i aw.com
we l c h PLLC
Attorneys at Law 360-699 12011 503 189-6299 • Fax 360-693-2911
TO:
FAX #:
Also admitted in Oregon
FAX MEMORANDUM
The Honorable May and Members of flte City Council — amity of Renton
(425) 430 6523
DATE: October 6, 2003
RE: Request for Alley Vacation.
FROM: Albert F. Schlodfeldt
I
NO. PAGES: 3 I
FTLE NO. 18013.001
® Onginal will not be sent ❑ Original will be sent
if there are any difficulties in transrnissioa of tlhis facsimile, please caal at (36U) 699-1
Completed:
t
CONFIDENTIALITY NOTICE
The documents accompanying this transmission contain information to the sender, which is legally privilel, and confidential. The inforrmtion
is inwided only for the use of the individual or entity named above, If the reader of this messNee is not �he intended recipient, you arc hereby
notified that any disclosure. dissemination, distribution, copying, or the taking of any action in reliance n the contents of this information is
strictly prohibited. if you have received this eotnmunicadon in emu, please notify ws tmmedikely by S.Iephone, and you are to maintain its
eonfidwralily by destroying or returning the facsimile to us at the above address via US Postal Service. hank you.
S:\Cliciits\13013\38013001\18013001 FOl Mayoadoc
CITY OF RENTON
MEMORANDUM
DATE: October 6, 2003
TO: Kathy Keolker-Wheeler, Council President
Members of the Renton City Council
FROM: Jesse Tanner, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In addition to our day to -day activities, the following items are worthy of note for this week:
GENERAL
• The 2003 Outstanding Citizens of Renton have been announced. They are: Terri Briere, Harley
Brumbaugh, Diane Dobson-Rebar, Jim Medzegian, Carolyn Parnell, and Suzanne Thompson. Of these six,
one will be named Renton's Citizen of the Year at a banquet this Thursday evening, October 9"', at the
Renton Senior Activity Center. The Citizen of the Year program formally recognizes the contributions
made by individuals who help to nurture the soul and sense of community in Renton through their selfless
acts of generosity and volunteerism.
• The Children's Series, presented by The Renton IKEA Performing Art Center, will begin on Saturday,
October 110, when the Book -It Repertory Theatre performs Sadako and the Thousand Paper Cranes. This
series is for children in grades K through 8 and their families. Ticket prices are $10 for adults and $5 for
children. The IKEA Performing Arts Center is located at 400 South 2nd Street, adjacent to Renton High
School. Call 425-204-3455 to purchase tickets.
• On September 2°a, the United Way Campaign kicked off in the Council Chambers with a breakfast and
United Way speaker, followed by a second breakfast the next morning at the City Shops. The committee's
goal this year was to have 35 percent employee participation (205 employees). At campaign's end on
September 12"', the final count was 177 participating employees, or 86 percent of the 205-employee goal,
with atotal dollar amount of $28,805.08.
• The new edition of City View is now airing on Renton Government Access Cable Channel 21. This
quarter's edition of the City -produced video newsmagazine features a summer recap of events including:
Renton River Days; Will Rodgers and Wiley Post Seaplane Memorial Dedication; Summer Library Reading
Program - The Bug Man; Jalisco, Mexico visit to Washington State - (Sister State); Skyhoundz Frisbee
Championship; Special Populations - Special Olympics; Renton Farmer's Market; and the Community
Center - Mad Science Demonstration. Channel 21 program schedules are available at City Hall and at the
libraries, and can also be found on the City's Website. Call the City Clerk's office for more information.
COMMUNITY SERVICES DEPARTMENT
• Subsequent to the dedication of the Veterans Memorial Park in May of this year, there have been two on -
site engravings. A total of 232 have been added to the original 1,112 inscriptions, which were engraved
prior to the dedication ceremony. Due to inclement weather during the winter months, the next on -site
engraving is scheduled for the spring of 2004.
Administrative Report
October 6, 2003
Page 2
FIRE DEPARTMENT
• October 5"'-1 l"' is Fire Prevention Week and this year's emphasis is When Fire Strikes: Get Out! Stay Out!
Every year in the United States, people die in fires by going back into a burning home or business, often
when trying to retrieve valuables or pets. Well -practiced emergency escape plans coupled with smoke
detectors and preventive measures are essential factors in preventing tragic fire deaths. When fire strikes it
is essential to get out and stay out! Renton fire stations will have banners; city buildings will have posters,
handouts, and brochures; and the City's cable channel will feature fire safety programs - all proclaiming
this important message.
• Battalion Chief Chuck Duffy and Firefighter Tom Curtis, along with Ladder 11 and Engine 12 crews,
attended the Highlands Community Association meeting on September 25"' to present detailed information
and answer questions about department operations. Brochures describing the department's six core services
were distributed. This is the first in a series of community meetings that will be held in upcoming months.
After each meeting, the department will collect completed questionnaires, using the information to establish
customer expectations as part of the department's Outcome Management process.
PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT
• Monday, September 29"', was a day of change for the Sound Transit Express Regional bus service
throughout the Sound Transit district, including the routes in Renton. Three improvements to service in
Renton were implemented:
a) New route 564 Auburn -Federal Way was introduced (Renton's third route). This is a peak -hour route
that operates between Auburn and Bellevue and serves Renton and Kent. Renton now has 10-15
minute service between Renton and Bellevue during peak hours.
b) Routes 560 Bellevue-SeaTac and 570 West Seattle-SeaTac were combined into one route (560), which
now provides direct bus connection between Renton and West Seattle via SeaTac Airport, instead of
needing a transfer at the Airport.
c ) Route 565 Federal Way to Bellevue increases midday and off-peak direction service in Renton from 60-
minute to 30-minute headways.
• The South County Area Transportation Board (SCATBd) met on Tuesday, September 30"', to agree upon a
revised south King County project list for recommendation to the Regional Transportation Improvement
District (RTID) board. Mayor Tanner sent a letter expressing concern about the SCATBd Technical
Advisory Committee's recommendation to decrease funding in the south county subarea from $lbillion to
$800 million for the I405 Corridor including the 1-405/SR 167 Interchange. Among other reductions, the
reduced funding option being looked at by the State Department of Transportation removed the two-lane
general-purpose flyover ramp from southbound 1-405 to southbound SR 167, and could reduce interchange
capacity enough to make the project be of questionable benefit. Councilmember Don Persson, the City's
SCATBd representative, provided strong testimony about this concern at the SCATBd meeting. Although
SCATBd went forward with the Technical Advisory Committee's recommendations, these concerns caused
the State Department of Transportation to rethink their reduced interchange proposal, and they are now
adding the crucial general-purpose southbound I-405/southbound SR 167 flyover ramp back into the
reduced budget proposal for the interchange. This is a very positive development in this project, as the
region works to assemble an optimal list of projects for a potential future RTID vote under difficult funding
constraints.
• In order to address existing and future transportation system improvements, business access needs,
pedestrian amenities, transit service speed and reliability, and other issues, the City's Transportation
Systems Division initiated a study of the Rainier Avenue corridor. An open house will be held on Tuesday,
October 21", from 4:00 to 8:00 p.m. at the new Renton IKEA Performing Arts Center located adjacent to
the Renton High School. A presentation of existing corridor conditions will be the focus of this first open
house. Additional details can be found on the Spotlight section of the City of Renton's website at
www.ci.renton.wa.us.
Administrative Report
October 6, 2003
Page 3 '
POLICE DEPARTMENT
• During the week of October 7-13, the Police Department will be conducting traffic emphasis in the
following areas and, additionally, in all school zones during school days:
Renton Police Department Traffic Enforcement Emphasis
October 7-13
Date
6:00 a.m. to Noon
Noon to 6:00 p.m.
All Da
Motorcycles/Cars
Motorcycles/Cars
Radar Trailer
October 7, Tuesday
Lind Ave SW (speed
N 8 /Park Ave (turns on red)
4200 blk, NE 17 St
SW 43`d St (s eed)
900 blk, Union Ave NE (speed)
October 8, Wednesday
1400 Houser Way (speed)
Rainier Ave N (speed)
1900 blk, Redmond Ave NE
Lk Wash Blvd (speed)
1400 Houser Way (speed)
October 9, Thursday
SW Sunset Blvd (turns/speed)
1400 Houser Way (speed)
500 blk, Index Ave NE
400 blk, Cedar Ave S (speed)
Rainier Ave N (speed)
October 10, Friday
1100 blk, Carr Rd (speed)
400 blk, Cedar Ave S (speed)
3700 blk, Sunset Blvd NE
Maple Valle Hwy (speed)
1100 blk, Ho uiam Ave NE
October 13, Monday
700 blk, SW 43rd St (speed)
2700 b1k, Benson Dr (speed)
3700 blk, Sunset Blvd NE
Rainier Ave N (speed)
City Hall/Benson Rd (lane change)
CITY OF RENTON COUNCIL AGENDA BILL
t Al #: Z . G .
Submitting Data: For Agenda of: October 6, 2003
Dept/Div/Board.. AJLS/City Clerk
Staff Contact...... Bonnie Walton, City Clerk (x6502) Agenda Status
Consent .............. X
Subject: Public Hearing..
Washington State Auditor's Office Audit Report for Correspondence.. Ordinance .............
Period of January 1, 2002 - December 31, 2002 Resolution............
Old Business........
Exhibits: New Business.......
• Accountability Audit Report (Report No. 65482) Study Sessions......
• Report on Financial Statements and Federal Single Information......... X
Audit (Report No. 65483)
Recommended Action:
Information
Fiscal Impact:
Expenditure Required...
Amount Budgeted.......
Total Project Budget
Approvals:
Legal Dept.........
Finance Dept......
Other ...............
Transfer/Amendment.......
Revenue Generated.........
City Share Total Project..
The Washington State Auditor's Office has submitted the City of Renton audit report for the
period January 1, 2002 through December 31, 2002. The audit areas examined included legal
compliance, internal control, financial areas, and Federal programs. In the areas examined, the
audit found the City complied with state laws and regulations, its own policies and procedures,
and requirements of federal financial assistance. In addition, the City's financial statements were
complete and accurate.
I:\AGENDA BILLMAGENDA BILL -Auditor Report.doet
Audit Summary
City of Renton
King County .
January 1, 2002 through December 31, 2002
ABOUT THE AUDIT
This report contains the results of our independent accountability audit of the City of Renton for
the period January 1, 2002, through December 31, 2002.
We performed audit procedures to determine whether the City complied with state laws and
regulations and its own policies and procedures. Our work focused on specific areas that have
potential for abuse and misuse of public resources.
RESULTS
The City complied with state laws and regulations and its own policies and procedures.
RELATED REPORTS
Our opinion on the City's financial statements and compliance with federal program requirements
is provided in a separate report, which includes the City's financial statements.
CLOSING REMARKS
We appreciate the City's prompt attention to resolving prior audit issues and its commitment to
ensuring compliance with conditions reported this audit. We thank City officials and personnel for
their assistance and cooperation during the audit.
Washington State Auditors Office
Table of Contents
City of Renton
King County
January 1, 2002 through December 31, 2002
Descriptionof the City ........................ •..........................................................................................................1
AuditAreas Examined...................................................................................................................................3
Washington State Auditor's Office
Description of the City
City of Renton
King County
January 1, 2002 through December 31, 2002
ABOUT THE CITY
A mayor -council form of government administers the City of Renton. There is an independently
elected Mayor and seven elected Council Members.
The City operates on a $149 million annual budget. Its 700 employees provide 54,900 citizens
with a full range of municipal services including:
• Fire services
• Municipal Court
• Waterworks and solid waste utilities
• Planning and economic development
• Golf course
AUDIT HISTORY
• Emergency medical services
• Police services
• Parks and recreation
• Airport
• Library
k
We audit the City annually. The past eight audits of the City have reported only one area of
concern. The 1994 audit contained an internal control finding involving cash receipting. In 1999,
we issued a special report regarding a misappropriation of at least $2,681 in public funds from the
City's Police Department.
City management has been very responsive to prior audit recommendations. Audit concerns are
often addressed and resolved before the completion of our audit. Because of its assertive style,
the City has had only one finding in the past eight years.
ELECTED OFFICIALS
These officials served during the audit period:
Mayor .
Council Members:
Municipal Court Judge
Jesse Tanner
Kathy A. Keolker-Wheeler
Randy Corman
Don Persson
Toni Nelson
Dan Clawson
King Parker
Terri Briere
Terry Jurado
Washington State Auditor's Office
1
APPOINTED OFFICIALS
Chief Administrative Officer
Finance Director
Community Services Director
Planning, Building, Public Works
Administrator
Economic Development, Neighborhoods
and Strategic Planning Administrator
Fire Chief
Police Chief
Human Resources Administrator
City Clerk
City Attorney
ADDRESS
City
Jay. Covington
Victoria Runkle
James Shepherd (resigned April 30, 2003)
Dennis Culp (appointed May 16, 2003)
Greg Zimmermann
Sue Carlson (resigned November 11, 2002)
Alex Pietsch (appointed March 1, 2003)
A. Lee Wheeler
Garry Anderson
Michael Webby
Marilyn Petersen (resigned January 31, 2002)
Bonnie Walton (appointed January 16, 2002)
Lawrence J. Warren
1055 South Grady Way
Renton, WA 98055
(425) 430-6500
Washington State Auditors Office
2
Audit Areas Examined
City of Renton
King County
January 1, 2002 through December 31, 2002
In keeping with general auditing practices, we do not examine every portion of the City of Renton's
financial activities during each audit. The areas examined were those representing the highest risk of
noncompliance, misappropriation or misuse. Other areas are audited on a rotating basis over the course
of several years. The following areas of the City were examined during this audit period:
ACCOUNTABILITY FOR PUBLIC RESOURCES
We evaluated the City's accountability in the following areas:
• Cash receipting • Fixed assets
• Petty cash, change and revolving • Payroll
accounts • Purchase of goods and services
• Cash receipting and revenues • Financial statement preparation and
(waterworks and solid waste utilities) journal entries
LEGAL COMPLIANCE
We audited the following areas for compliance with certain applicable state and local laws and
regulations:
• Deposit and investment of public funds
• Budgeting requirements
• Ethics/conflict of interest laws
• Open Public Meetings Act
• Allowable expenditures
FEDERAL PROGRAMS
• Credit card usage
• Travel expenses
• State grants
• Competitive bid law compliance
• Public works contracts
We evaluated internal controls and tested compliance with federal program requirements,. as
applicable, for the City's major federal programs, which are listed in the Federal Summary section
of the financial statement and single audit report.
FINANCIAL AREAS
Our opinion on the City's financial statements is provided in a separate report. That report
includes the City's financial statements and other required financial information. We examined
the financial activity and balances of the City including:
• Cash and investments
• Revenues/receivables
• Expenditures
• Long-term debt
• Overall presentation of the financial
statements
Washington State Auditoes Office
3
FACTS A66 TH E S ST AUDYTO �S OFFXCE
t •
Washington State Auditor
Legislative Building (360) 902-0370
PO Box 40021 Brian Sonntag FAX (360) 753-0646
Olympia, Washington 98504-0021 TDD Relay 1-800-833-6388
http://www.sao.wa,gov
September 19, 2003
Mayor and City Council
City of Renton
Renton, Washington
Report on Financial Statements and Federal Single Audit
Please find attached our report on the City of Renton's financial statements and compliance with federal
laws and regulations.
We are issuing this report now in order to provide information on the City's financial condition.
In addition to this work, we look at other areas of our audit clients' operations for compliance with state
laws and regulations. The results of that review will be included in our regular audit report, which will be
issued separately.
Sincerely,
C�7
BRIAN SONNTAG,CGFM
STATE AUDITOR
Washington State Auditor's Office
Table of Contents —�
City of Renton
King County
January 1, 2002 through December 31, 2002
FederalSummary..........................................................................................................................................1
Independent Auditor's Report on Compliance and Internal Control over Financial Reporting in
Accordance with Government Auditing Standards...........................................................................2
Independent Auditor's Report on Compliance with Requirements Applicable to each Major
Program and Internal Control over Compliance in Accordance with OMB Circular A-133..............4
Independent Auditor's Report on Financial Statements................................................................................6
General Purpose Financial Statements.........................................................................................................9
Washington State Auditor's Office
Federal Summary
City of Renton
King County
January 1, 2002 through December 31, 2002
The results of our audit of the City of Renton are summarized below in accordance with U.S. Office of
Management and Budget Circular A-133.
• We issued an unqualified opinion on the City's financial statements.
• We noted no instances of noncompliance that were material to the financial statements of the
City.
• We issued an unqualified opinion on the City's compliance with requirements applicable to its
major federal programs.
• We reported no findings which are required to be disclosed under OMB Circular A-133.
• The dollar threshold used to distinguish between Type A and Type B programs, as prescribed by
OMB Circular A-133, was $300,000.
• The City qualified as a low -risk auditee under OMB Circular A-133.
• The following were major programs during the period under audit:
CFDA No. Program Title
20.106 Airport Improvement Program
83.544 Federal Emergency Management Association
Washington State Auditor's Office
1
Independent Auditor's Report on Compliance
and Internal Control over Financial Reporting
in Accordance with Government Auditing
Standards
City of Renton
King County
January 1, 2002 through December 31, 2002
Mayor and City Council
City of Renton
Renton, Washington
We have audited the general purpose financial statements of the City of Renton, King County,
Washington, as of and for the year ended December 31, 2002, and have issued our report thereon dated
July 29, 2003. We conducted our audit in accordance with governmental auditing standards generally
accepted in the United States of America, issued by the Comptroller General of the United States.
COMPLIANCE
As part of obtaining reasonable assurance about whether the City's financial statements are free of
material misstatement, we performed tests of the City's compliance with certain provisions of laws,
regulations, contracts and grants, noncompliance with which could have a direct and material effect on
the determination of financial statement amounts. Our responsibility is to examine, on a test basis,
evidence about the City's compliance with those requirements and to make a reasonable effort to identify
any instances of misfeasance, malfeasance or nonfeasance in office on the part of any public officer or
employee and to report any such instance to the management of the City and to the Attorney General.
However, the objective of our audit of the financial statements was not to provide an opinion on overall
compliance with these provisions. Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of material noncompliance that are required to be reported
herein under Government Auditing Standards.
INTERNAL CONTROL' OVER FINANCIAL REPORTING
In planning and performing our audit, we considered the City's internal control over financial reporting in
order to determine our auditing procedures for the purpose of expressing our opinion on the financial
statements and not to provide assurance on the internal control over financial reporting.
Our consideration of the internal control over financial reporting would not necessarily disclose all matters
in the internal control over financial reporting that might be material weaknesses. A material weakness is
a condition in which the design or operation of one or more of the internal control components does not
reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to
the financial statements being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters involving
internal control over financial reporting and its operation that we consider to be material weaknesses.
Washington State Auditor's Office
2
This report is intended for the information of the audit committee, management, the Mayor and City
Council, and federal awarding agencies and pass -through entities. However, this report is a matter of
public record and its distribution is not limited. It also serves to disseminate information to the public as a
reporting tool to help citizens assess government operations.
BRIAN SONNTAG,CGFM
STATE AUDITOR
July 29, 2003
9
{ Washington State Auditors Office
3
Independent Auditor -Is Report on Compliance
with Requirements Applicable to each Major
Program and Internal Control over Compliance
in Accordance with OMB Circular A-133
City of Renton
King County
January 1, 2002 through December 31, 2002
Mayor and City Council
City of Renton
Renton, Washington
COMPLIANCE
We have audited the compliance of the City of Renton, King County, Washington, with the types of
compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to its major federal programs for the year ended
December 31, 2002. The City's major federal programs are identified in the Federal Summary.
Compliance with the requirements of laws, regulations, contracts and grants applicable to its major
federal programs is the responsibility of the City's management. Our responsibility is to express an
opinion on the City's compliance based on our audit.
We conducted our audit of compliance in accordance with governmental auditing standards in the United
States of America, issued by the Comptroller General of the United States; and OMB Circular A-133,
Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular
A-133 require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit includes examining, on a test basis,
evidence about the City's compliance with those requirements. and performing such other procedures as
we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for
our opinion. Our audit does not provide a legal determination on the City's compliance with those
requirements.
In our opinion, the City complied, in all material respects, with the requirements referred to above that are
applicable to its major federal programs for the year ended December 31, 2002.
INTERNAL CONTROL OVER COMPLIANCE
The management of the City is responsible for establishing and maintaining effective internal control over
compliance with requirements of laws, regulations, contracts and grants applicable to federal programs.
In planning and performing our audit, we :considered the City's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to
determine our auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a condition in which the
Washington State Auditor's Office
4
design or operation of one or more of the internal control components does not reduce to a relatively low
level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants
that would be material in relation to a major federal program being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. We
noted no matters involving the internal control over compliance and its operation that we consider to be
material weaknesses.
This report is intended for the information of the audit committee, management, the Mayor and City
Council, and federal awarding agencies and pass -through entities. However, this report is a matter of
public record and its distribution is not limited. It also serves to disseminate information to the public as a
reporting tool to help citizens assess government operations.
BRIAN SONNTAG,CGFM
STATE AUDITOR
July 29, 2003
.:
k-
Washington State Auditor's Office
5
Independent Auditors Report on I:inanciao
Statements
City of Renton
King County
January 1, 2002 through December 31, 2002
Mayor and City Council
City of Renton
Renton, Washington
We have audited the accompanying general purpose financial statements of the City of Renton, King
County, Washington,. as of and for the year ended December 31, 2002, as listed on page 9. These
financial statements are the responsibility of the City's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our financial audit in accordance with governmental auditing standards generally accepted
in the United States of America, issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatements. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable
basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material
respects, the financial position of the City of Renton, as of December 31, 2002, and the changes in
financial position and cash flows, where applicable, thereof, for the year then ended, in conformity with
accounting principles generally accepted in the United States of America.
As described in Note 11 during the year ended December 31, 2002, the City has implemented
Governmental Accounting Standard's Board Statement 33, Accounting and Financial Reporting for
Nonexchange Transactions.
In accordance with Government Auditing Standards in the United States of America, we will issue our
report on our consideration of the City's internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral
part of an audit performed in accordance with Government Auditing Standards and should be read in
conjuction with this report in considering the results of our audit.
Our audit was performed for the purpose of forming an opinion on the financial statements taken as a
whole. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of
additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of
States, Local Governments, and Non -Profit Organizations. The accompanying Schedule of State and
Local Financial Assistance is also presented for purposes of additional analysis. These schedules are
not a required part of the financial statements. Such supplemental information has been subjected to the
Washington State Auditors Office
6
auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly presented,
in all material respects, in relation to the financial statements taken as a whole.
BRIAN SONNTAG,CGFM
STATE AUDITOR
July 29, 2003
Washington State Auditor's Office
7
General Purpose Financial Statements
City of Renton
King County
January 1, 2002 through December 31, 2002
GENERAL PURPOSE FINANCIAL STATEMENTS
Combined Balance Sheet — All Fund Types and Account Groups — 2002
Combined Statement of Revenues, Expenditures and Changes in Fund Balances — All
Governmental Fund Types — 2002
Combined Statement of Revenues, Expenditures, and Changes in Fund Balances —
Budget and Actual — Governmental Fund Types — 2002
Combined Statement of Revenues, Expenses, and Changes in Fund Equity — All
Proprietary Fund Types — 2002
Combined Statement of Cash Flows — All Proprietary Fund Types — 2002
Statement of Changes in Plan Net Assets — Firemen's Pension Trust Fund — 2002
Notes to the Financial Statements — 2002
SUPPLEMENTAL INFORMATION
Schedule of Expenditures of Federal Awards — 2002
Schedule of State or Local Government Financial Assistance — 2002
Washington State Auditor's Office
9
0
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUP!
DECEMBER 31, 2002
WITH COMPARATIVE TOTALS FOR DECEMBER 31, 2001
(PAGE 1 OF 2)
ASSETS:
Cash and Cash Equivalents - Note 3
Cash With Fiscal Agent
Investments at Fair Value - Note 3
Receivables, Net of Allowance for Uncollectibles-Note 5:
Due From Other Funds - Note 5
Due From Other Governmental Units - Note 5
Inventory of Material and Supplies - Note 1
Prepaid Items - Note 8
Investment in Joint Venture - Note 9
Restricted Assets:
Deposits
Revenue Bond Debt Service
Interfund Loans/Advances - Non -Current - Note 5
Fixed Assets (Net) - Note 1 & 7
Construction In Progress - Note 7
Deferred Charges and Other Assets - Note 14
Available in Debt Service & Capital Project Funds
Amount To Be Provided Long Term Debt Retirement
TOTAL ASSETS
LIABILITIES, EQUITY AND OTHER CREDITS:
LIABILITIES:
Vouchers/Contracts Payable
,Retainage Payable
Due To Other Funds - Note 5
Due To Other Governmental Units - Note 5
Payables - Note 5
Deferred Revenues
Liabilities Payable from Restricted Assets:
Deposits Payable
Capital Leases Payable -Current -Note 13
Revenue Bonds Payable - Current Portion -Note 13
Deposits Payable
General Obligation Bonds Payable - Note 13
Special Assessment Debt With Government Commitment
Revenue Bonds Payable - Note 13
Unamortized Discounts on Revenue Bond
Accrued Employee Leave Benefits - Note 1 & 13
Interfund Loans/Advances - Non -Current - Note 5
Claims Incurred But Not Reported - Note 18
Capital Leases Payable - Note 13
Installment Purchase Contracts - Note 13
Public Works Trust Fund Loan Payable - Note 13
Deferred Revenues
TOTAL LIABILITIES
FUND EQUITY AND OTHER CREDITS:
Fund Balance:
Reserved - Note 1 & 15
Unreserved - Designated - Note 15
Unreserved - Undesignated
Contributed Capital - Note 11
Retained Earnings:
Reserved - Note 1 & 15
Unreserved
Investments in Joint Venture/General Fixed Assets
TOTAL FUND EQUITY AND OTHER CREDITS
TOTAL LIABILITIES, EQUITY AND OTHER CREDITS
GOVERNMENTAL FUND TYPES
SPECIAL
DEBT
CAPITAL
GENERAL
REVENUE
SERVICE
PROJECTS
j 2,129,525 j
2,788,230
j
1,547,629
j 24,559,086
0
0
159,000
0
2,0001000
600,000
444,870
10,207,068
4,867,507
140,600
436,176
481,624
76
29,225
400
0
30,690
64,683
0
1,339,058
0
0
0
0
8,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
75,000
0
0
1,260,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
j 9,110,798 j
3.622,738
j
2.588,075
j 37.846.836
j 208,130 j
89,560
$
0
j 987,152
0
0
0
545,266
400
0
0
23,902
1,435.890
0
0
0
'4,972
5,337
159,000
27,878
3,229,531
0
398,740
0
0
0
0
0
0
0
0
0
0
0
0
0
16,905
21,200
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
211.834
70,112
0
0
0
75,000
0
1,260,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5,107,662
261,209
557.740
2,844,198
83,000
0
2,030,335
1,260,000
171,205
0
0
0
3,748,931
3.361,529
0
33,742.638
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4,003,136
3,361,529
2,030,335
35,002,638
j 9,110,798 j
3,622,738
j
2,588,075
j 37,846,836
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART Of THIS STATEMENT
Washington State Auditor's Office
10
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUP
DECEMBER 31, 2002
WITH COMPARATIVE TOTALS FOR DECEMBER 31, 2001
(PAGE 2 OF 2)
PROPRIETARY FUND TYPES
FIDUCIARY
ACCOUNT GROUPS
COMPARATIVE
TOTALS
INTERNAL
TRUST
GENERAL
GENERAL LONG
(MEMORANDUM ONLY)
ENTERPRISE
SERVICE
AND AGENCY
FIXED ASSETS
TERM DEBT
2002
2001
j 5,801,125 j
9,101,124
j 3,795,029 $
0 j
0 j
49,721,748 j
60,174,343
0
0
0
0
0
159,000
292,000
8,366,250
2,296,500
4,324,771
0
0
28,239,459
8,918,867
5,185,080
134,705
1,339,443
0
0
12,585,135
11,628,642
45,505
0
0
0
0
75,206
135,730
3,
0
0
0
0
1,801,019
2,663,996
381,693 93
.0
0
0
0
381,693
463,440
0
87,652
0
0
0
95,652
11,000
0
0
0
4,588,444
0
4,588,444
4,087,259
0
0
0
0
0
0
25,439
4,706,781
0
0
0
0
4,706,781
4,674,028
0
0
0
0
0
1,335,000
995,000
178,966,277
5,040,668
0
127,553,155
0
311,560,100
295,745.716
3,485,247
0
0
11,474,723
0
14,959,970
9,668,627
279,119
0
0
0
0
279,119
94,464
0
0
0
0
2,030,335
2 030,335
2,546,129
0
0
0
0
36,093,823
36,093,823
31,103,773
j 207583.665 j
16.660,649
j 9,459,243 j_
143-616,322 j
38.124,)58 j
468.612.484 j
433,228,453
663.964 j
213,546
$ 1,428 j
0 j
0$
2,163,780 j
3,486,133
133,672
0
0
0
0
678,938
607,205
50,904
0
0
0
0
75,206
135,729
726,743
0
0
0
0
2,162,633
1,837,583
406,418
3,351
144
0
0
607,100
743,994
36,326
0
0
0
0
3,664,597
3,945,042
100,203
50,547
0
0
0
150,750
100,298
0
0
0
0
0
0
38,418
1,870,000
0
0
0
0
1,870,000
2,030,000
0
0
268,767
0
0
306,872
560,806
0
0
0
0
33,629,583
33,629,583
29,095,583
0
0
0
0
0
0
135,000
29,360.000
0
0
0
0
29,360,000
21,040,000
(1,129,585)
0
0
0
0
(1,129,585)
(1,238,150)
459,619
42,794
0
0
4,327,135
5.111,494
4,949,417
0
0
0
0
0
1,335,000
995,000
0
1,880,505
0
0
0
1,880,505
1,509,544
7,238
0
0
0
0
7,238
7,238
0
0
0
0
167,440
167,440
193,708
7,495,393
0
0
0
0
7,495,393
7,389,550
183,469
0
0
0
0
183,469
0
40,364,364
2,190,743
270,339
0
38,124,158
89,720.413
77,562,098
0
0
8,220,452
0
0
11,593.787
12,004.634
0
0
0
0
0
171,205
130,391
;.
0
116,224,690
0
2,277,242
0
0
0
40.853.098
40,369,626
0
0
0
118.501,932
118,507,067
10,114,795
0
0
0
0
10,114,795
8,624,119
40,879,816
12,192,664
0
0
0
53,072,480
41,768,385
0
0
968,452
143,616,322
0
144,584,774
134,262,133
167,219,301
14,469,906
9,18004
143,616,322
0
378,892,071
355,666,355
j 207,583,665 j
16,660,649
j 9,459,243 j
143,616,322 j
38,124.158 ;
468,612,484 j
433,228,453
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
11
J
e �
COMBINED STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND
BALANCES
FOR ALL GOVERNMENTAL FUND TYPES
YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE TOTALS FOR DECEMBER 31, 2001
(PAGE 1 OF 1)
GOVERNMENTAL FUND TYPES
COMPARATIVE TOTALS
SPECIAL
DEBT
CAPITAL
(MEMORANDUM ONLY)
GENERAL
REVENUE
SERVICE
PROJECTS
2002
2001
REVENUES
Taxes
$ 32,014.248
a 13,714,542
2,781,727 ;
1,245,330 ;
49,755,847
50,126,406
Licenses And Permits
2,371.596
35,644
0
1,790,946
4,198,186
4,118,604
Intergovemmenlal Revenues
1,941,063
1,385,567
0
2,529,357
5,855,987
5.790,558
Charges For Services
4,121,870
2,183,634
0
1,978,294
8,283,798
7,309,978
Fines And Forfeits
948,861
38,306
0
0
987,167
978,717
Interfund Revenues
0
0
0
.55.200
55,200
- 103,800
Special Assessments
0
0
336,239
0
336,239
303,939
Contributions
40,133
82,771
0
39,788
162,692
191,877
Interest
555,023
157,765
107,994
1,310,551
2,131.333
2.303,752
Miscelloneous Revenues
70,013
20,367
0
458,014
548,394
1.280,088
TOTAL REVENUES
4Z06Z807
17,618,596
3,225,960
9,407,480
72,314,843
72,507,719
EXPENDITURES
Current:
General Government
10,172.983
2,222,956
0
129,112
12,525,051
11.191,614
Security Of Persons And Property
24,926,075
0
0
0
24,926,075
23,596,319
Physical Environment
1,897,165
0
0
0
1,897,165
1,878,916
Transportation
0
5,642,823
0
137,330
5,780,153
13,875.758
Economic Environment
3,605.013
1,047,810
0
42,075
4,694,898
4,486,587
Mental And Physical Health
11,445
0
0
0
11,445
6,756
Culture and Recreation
903
7.380.432
0
0
7,381,335
7,260,078
Capital Outlay
24,221
36,757
0
15,107,666
15,168,644
5,376,82)
Debt Service:
Principal Retirement
0
0
1,849,269
0
1,849,269
2,086,447
Interest & Fiscal Charges
0
0
1,254,031
128,687
1,382718
1,206. -
TOTAL EXPENDITURES
40,637,805
16,330,778
3,103,300
15,544,870
75,616,753 .
70,965
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
1,425,002
1,287,818
122,660
(6,137,390)
(3,301,910)
1,542,148
OTHER FINANCING SOURCES (USES)
Proceeds Of Long -Terre Debt
0
0
0
3,879,038
3,879,038
20,052,641
Operating Transfers In
0
14,192
830.759
8.596,500
9,441,451
6,850.944
Operating Transfers (Out)
(4,273,059)
(2,878,500)
(1,469,211)
(1,389,192)
(10,009,962)
(8,873,294)
Sale Of General Fixed Assets
104,825
0
0
0
104,825
61,685
Funds Remitted to Bond Trustee
0
0
0
0
0
(13,809,431)
TOTAL OTHER FINANCING SOURCES (USES)
(4,168,234)
(2,864,308)
(638,452)
11.086,346
3,415,352
4,282.545
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES OVER
EXPENDITURES AND OTHER FINANCING USES
(2,743,232)
(1,576,490)
(515,792)
4,948,956
113,442
5,824,693
FUND BALANCE JANUARY 1
6,746,368
4,938,021
2,546.129
30,053,681
44,284,199
38,459,506
FUND BALANCE DECEMBER 31
$ 4,003,136
$ 3,361,531
2,030,337 $
35,002,637 ;
44,397,641
; 44,284,199
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART Of THIS STATEMENT
Washington State Auditor's Office
12
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES, BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE, DEBT SERVICE,
AND CAPITAL PROJECTS FUND TYPES
YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE ACTUAL TOTALS FOR YEAR ENDED DECEMBER 31, 2001
(PAGE 1 OF 4)
REVENUES
Taxes
Licenses And Permits
Intergovernmental Revenues
Charges For Services
Fines And Forfeits
Special Assessments
Contributions
Interest
Miscellaneous Revenues
TOTAL REVENUES
EXPENDITURES
Current:
General Government
Security Of Persons And Property
Physical Environment
Transportation
Economic Environment
Mental And Physical Health
Culture and Recreation
Capital Outlay
Debt Service:
Principal Retirement
Interest & Fiscal Charges
TOTAL EXPENDITURES
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Proceeds Of Long -Term Debt
Interfund Loan Proceeds
Interfund Loan Repayments
Operating Transfers In
Operating Transfers (Out)
Sale Of General Fixed Assets
TOTAL OTHER FINANCING SOURCES (USES)
GENERALFUND
VARIANCE
FAVORABLE
BUDGET
ACTUAL
<UNFAVORABLE>
j 32.987,200
j 32,055,823
j (931,377)
1,734,400
2,414,304
679,904
2,064,200
2.145,773
81.573
3.758,500
4,169,406
410,906
854,600
1,004, 893
150,293
0
0
0
5,000
40,133
35,133
719,400
444,484
(274,916)
25,000
63348
38,948
42,148,3W
42,338,764
1",464
9,725,797
10,171,520
(445,723)
25,439,000
24324,380
514,620
2,052,200
1,898,665
153,535
0
0
0
4,037.721
3,604,368
433,353
10,600
11,445
(845)
0
977
(977)
88,000
24,878
63.122
0
0
0
0
0
0
41,3S3,318
40,636,233
717,085
1,702,531
(526,621►
794.982
0
0
0
0
0
0
0
0
0
0
0
0
(4,273,058)
(4,273,059)
(1)
0
104,825
104,825
(4,273,058)
(4,168,234)
104,824
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES OVER
_. EXPENDITURES AND OTHER FINANCING USES (3,478.076) (2,465,703) (421,797)
FUND BALANCE JANUARY 1 6,255,515 6,255,515 0
FUND BALANCE DECEMBER 31 j 2.777.439 j 4.280,665 j 1421.7971
x THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
13
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES, BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE, DEBT SERVICE,
AND CAPITAL PROJECTS FUND TYPES
YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE ACTUAL TOTALS FOR YEAR ENDED DECEMBER 31, 2001
(PAGE 2 OF 4)
SPECIAL REVENUE FUND TYPES
VARIANCE
FAVORABLE
BUDGET
ACTUAL
<UNFAVORABLE>
REVENUES
Taxes
j 13,678.800
j 13,714,542
35,742
Licenses And Permits
30,000
24,306
(5,694)
Intergovernmental Revenues
1,373,500
1,377,423
3,923
Charges For Services
1,778,700
1,646,406
(132,294)
Fines And Forfeits
29,000
38,E
9,306
Special Assessments
0
0
0
Contributions
1,500
22,770
78,171
Interest
36,100
77,463
41,363
Miscellaneous Revenues
483,500
611,836
71,435
TOTAL REVENUES
17,411,100
17,513,052
101,952
EXPENDITURES
Current:
General Government
2,437,000
2,222,945
214,OS5
Security Of Persons And Property
0
0
0
Physical Environment
0
0
0
Transportation
6,104,100
5,642.278
461,822
Economic Environment
1,193,138
1,047,866
117,708
Mental And Physical Health
0
0
0
Culture and Recreation
7,556,922
7,381,092
175,830
Capital Outlay
89,000
23,833
52,167 -----
.Debt Service:
Principal Retirement
0
0
0
Interest & Fiscal Charges
0
0
0
TOTAL EXPENDITURES
17,380,160
16,318,014
1,021.582
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
30,940
1.195,038
(919,630)
OTHER FINANCING SOURCES (USES)
-
Proceeds Of Long -Term Debt
0
0
0
Interfund Loan Proceeds
0
0
0
lnterfund Loan Repayments
0
0
0
Operating Transfers In
0
14,192
14,192
Operating Transfers (Out)
(2,878,500)
(2,878,500)
0
Sale Of General Fixed Assets
0
0
0
TOTAL OTHER FINANCING SOURCES (USES)
(2,878,500)
(2,864,308)
14,192
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES OVER
EXPENDITURES AND OTHER FINANCING USES
(2,847,560►
11,669,270►
1905,438►
FUND BALANCE JANUARY 1
4,780,817
4,780,817
0
FUND BALANCE DECEMBER 31
j 1,933,257
j 3,111,547 j
1905,438)
THE ACCOMPANYING NOTES ARE AN !NTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
14
• ,
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES, BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE, DEBT SERVICE,
AND CAPITAL PROJECTS FUND TYPES
YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE ACTUAL TOTALS FOR YEAR ENDED DECEMBER 31, 2001
(PAGE 3 OF 4)
DEBT SERVICE FUND TYPES CAPITAL PROJECTS FUND TYPES
VARIANCE
VARIANCE
FAVORABLE
FAVORABLE
BUDGET
ACTUAL
<UNFAVORABLE> BUDGET
ACTUAL
<UNFAVORABLE>
j 2,372,200
j 2,833,822
j 461,622 j 850,000 j
1,297,662 j
447,662
0
0
0 2,000,000
1,790,891
(209,109)
0
0
0 2,313,8W
2,689,163
375,363
0
0
0 750,000
1,961,966
1.211,966
0
0
0 0
0
0
293,000
31Z908
19,908 0
0
0
0
0
0 0
55,200
55,200
393,230
107,147
(286,083) 700,000
444,444
(255,556) '
0
0
0 490,400
523,062
32,662
3,058,430
3,253,877
195,447 7,104,200
8,762,388
1,658,188
0
0
0 159,200
129,112
30,088
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 7,562,800
4,765,368
2,797,432
0
0
0 90,000
42,075
47,925
0
0
0 0
0
0
0
0
0 0
0
0
0
0
0 29,572,021
10.470,843
19,101,178
1,859,300
1,849,269
10,031 0
0
0
1,274,700
1,254,030
20,670 80.000
128,687
148,687)
3,134,000
3,103,299
30,701 37,464,021
15,536,085
21,927,936
(75,570)
150,578
164,746 (30,359,8211 (6,773,697)
(20,269,748)
0
0
0 3,895,000
3.879,038
(15,962)
0
0
0 600,000
860,000
260,000
0
0
0 (615,200)
(860,000)
(244,800)
77,700
830,759
753,059 8,983,700
8,596,500
(387,200)
(1,481,407)
11,469,211)
(12,193) (1,762,200)
(1,389,192)
373,008
0
0
0 0
0
0
(1,403,707)
(638,452)
740,863 11,101,300
11,086,346
(14,954)
11,479,277)
(487,874)
905,609 (19,258,521)
4,312,649
(20,284,702)
2,457,555
2,457,555
0 28,137,837
28,137,837
0
j 978.278
j 2 0 2i5
j 905,609 j 8,879.316 j 31.450.486 j
120.284.702T
THE ACCOMPANYING NOTES ARE AN IMEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
15
t
o
n.
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES, BUDGET AND ACTUAL
GENERAL, SPECIAL REVENUE, DEBT SERVICE,
AND CAPITAL PROJECTS FUND TYPES
YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE ACTUAL TOTALS FOR YEAR ENDED DECEMBER 31, 2001
(PAGE 4 OF 4)
COMPARATIVE TOTALS
(MEMORANDUM ONLY)
VARIANCE
FAVORABLE
2001
BUDGET
ACTUAL
<UNFAVORABLE>
ACTUAL
REVENUES
Taxes
; 49,888,200
j 49,901,849 j
13,649 j
50,218,530
Licenses And Permits;
3.764,400
4,229,501
465,101
4,065,518
Intergovernmental Revenues
5,751,500
6,212,359
460,859
6,129,103
Charges For Services
6,287,200
7,777,778
1,490,578
7,301,538
Fines And Forfeits
883,600
1,043,199
159,599
993,093
Special Assessments
293,000
312,908
19,908
333,056
Contnbutions
6,500
118,103
111,603
191,877
Interest
1,848,730
1,073,538
1775,192)
2,583,931
Miscellaneous Revenues
998,900
1,198,846
199,946
1,231,574
TOTAL REVENUES
69,722,030
71,868,081
2,146,051
73,048,220
EXPENDITURES
Current:
General Government
12,321,997
12,523,577
(201,580)
11,193,462
Security Of Persons And Property
25,439,000
24,924,380
514,620
23,569,864
Physical Environment
2,052,200
1,898,665
153,535
1,878,956
Transportation
13,942,838
10,622,373
3,320,465
13.885,329
Economic Environment
5,044,921
4,479,582
565,339
4.484,526
Mental And Physical Health
10,600
11,445
(845)
6,756
Culture and Recreation
7,556,922
7,382A69
174,853
7,263,056
Capital Outlay
29.749,021
10,532,479
19,216,542
5,359,801
Debt Service:
Principal Retirement
1,859,300
1,849.269
10,031
2,086.447
Interest S Fiscal Charges
1,354,700
1,382,717
(28,017)
882,748
TOTAL EXPENDITURES
99,331,499
75,606,556
23,724,943
70,610,945
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
(29,609,469)
(3,738,475)
(21,578,892)
2,437,275
OTHER FINANCING SOURCES (USES)
Proceeds Of Long -Terre Debt
3,970,000
3,879,038
(90,962)
6,023,484
Interfund Loan Proceeds
600,000
860,000
260,000
363,800
Interfund Loan Repayments
(615,2001
(860,000)
(244,800)
(363,800)
Operating Transfers In
9,061,400
9,441,451
380,051
6,850,944
Operating Transfers (Out)
(10,395,165)
(10,009,962)
385.203
(8,873,294)
Sale Of Genera) Fixed Assets
0
104,825
104,825
61,685
TOTAL OTHER FINANCING SOURCES (USES)
2,621,035
3,415,352
794,317
4,062,819
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER FINANCING SOURCES OVER
EXPENDITURES AND OTHER FINANCING USES 126,988,434) 1323.123) (20,784,575) 6,500,094
FUND BALANCE JANUARY 1 41,631,724 41,631,724 0 35,131,630
FUND BALANCE DECEMBER 31 ; 14.643.290 j 41.308.601 j t20.784.5751 j 41.631.724
7HEACCOMPANYING NOTES AREAN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
16
COMBINED STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND EQUITY
ALL PROPRIETARY FUND TYPES
FOR THE YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE TOTALS FOR DECEMBER 31, 2001
(PAGE 1 OF 1)
OPERATING REVENUES:
Charges for Services
Interdepartmental Services
Other Operating Revenue
TOTAL OPERATING REVENUE
OPERATING EXPENSES:
Operations and Maintenance
Benefit Payments
Professional Services
Administrative and General
Insurance
Taxes
Depreciation
TOTAL OPERATING EXPENSES
OPERATING INCOME (LOSS)
PROPRIETARY FUND TYPES
COMPARATIVE TOTALS
INTERNAL (MEMORANDUM ONLY)
ENTERPRISE SERVICE 2002 2001
S 33,630,556 $
10,280,677 ;
43,911.233 $
41,719,360
1,679,290
1,679,290
186,224
0
186,224
1,414,961
35,496,070
10,280,677
45,776,747
43,134,321
22r485,103
1,504,692
23,989,795
23,480,492
0
6.453,274
6,453,274
6,050,784
0
448,322
448,322
402,684
2,682,862
406,353
3,089,215
2.497,718
24,317
435,099
459,416
444,931
2,843,770
0
2,843,770
2,826,387
4,194,376
860,873
5,055.249
5,243,380
32,230,428
10,108,613
42,339,041
40,946,376
3.265,642
172,064
3,437,706
2,187,945
NON -OPERATING REVENUE (EXPENSE):
Interest Revenue
328,299
232,692
560,991
932,010
Gain (Loss) on Sale of Assets
0
(9,307)
(9,307)
(42,273)
Other Non -operating Revenue (Expense)
165,915
346,537
512 452
212 045
Interest Expense
(1,392,727)
0
(1,392,727)
(1,354,657)
Amortization of Debt Discount and Expense
(83,3919)
0
(83,399)
(77,166)
NON -OPERATING REVENUE NET OF EXPENSES
(981,912)
569,922
(411,990)
(330,041)
INCOME (LOSS) BEFORE CONTRIBUTIONS
AND TRANSFERS
2,283,730
741,986
3,025,716
1,857,904
Contributed Capital
9,205,677
(5,135)
9,200,542
167,010
Operating Transfers In (Out)
(10,079)
578,590
568,511
2,022,350
NET INCOME (LOSS)
11,479,328
1,315,441
12,794,769
4,047,264
RETAINED EARNINGS, JANUARY 1
39,515,281
10,877,223
50,392,504
46,345,240
RETAINED EARNINGS, DECEMBER 31
50,994,609
12,192,664
63,187,273
50,392,504
FUND EQUITY, DECEMBER 31
50,994,609
12,192,664
63,187 273
50.392,504
THE ACCOMPANrING NOTES ARE AN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
17
COMBINED STATEMENT OF CASH FLOWS - ALL PROPRIETARY FUND TYPES
FOR THE YEAR ENDED DECEMBER 31, 2002
WITH COMPARATIVE TOTALS FOR DECEMBER 3), 2001
(PAGE 1 OF 2)
PROPRIETARY FUND TYPES COMPARATIVE TOTALS
INTERNAL (MEMORANDUM ONLY)
ENTERPRISE SERVICE 2002 2001
CASH FLOWS FROM OPERATING ACTIVITIES:
Cash Received From Customers
Cash Received From Other Funds for Goods and Services
Cash Payments to Suppliers for Goods and Services
Cash Paid to Other Funds for Goods and Services
Cash Paid to Employees
Cash Paid for Taxes
Other Operating Receipts
Other Non -Operating Receipts
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
Operating Transfers From Other Funds
Operating Transfers To Other Funds
NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES:
Proceeds From Sale of Equipment
Acquisition and Construction of Capital Asset,
Capital Contributions
Capitol Grants
Principal Payments on Bonds
Interest Payments on Bonds
Payments on State Long -Terre Loans
NET CASH PROVIDED (USED) BY CAPITAL FINANCING ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIES:
Proceeds From Sale of Investments
Payments for Investments
Interest on Investments
NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENT!
CASH AND CASH EQUIVALENTS, JANUARY 1
CASH AND CASH EQUIVALENTS, DECEMBER 31
CASH AT THE END OF THE YEAR CONSISTS OF:
Cash and Cash Equivalents
Cash Restricted for.
$ 33,791,638 $
0 $
33,791,638 $
30,781,170
0
10.272,824
10,272,824
10,308.500
(25,638,790)
(8,349,247)
(33,988,037)
(25.496,686)
0
0
0
(4,021,681)
(2,682,862)
(406,351)
(3,089,213)
(4,573,004)
0
0
0
(1,691,312)
1,865,514
0
1,865,514
1,414,961
0
0
0
244,679
7,335,500
1,517,226
8,852,726
6,966,627
0
0
0
2,100,000
0
0
0
(77,650)
0
0
0
2,022,350
0
0
0
. (18,999)
(342,697)
(252,735)
(595,432)
(16,013,055)
0
0
0
7,395,079
121,158
0
121,158
53,030
(170.000)
0
(170,000)
(1,990,954)
0
0
0
(1,341,732)
0
0
0
1821,592)
(391,539) (252,735) (644,274) (12,738,223)
0
0
0
13,958,023
(8,366,250)
(304,700)
(8,670,950)
(6,882310)
396,466
315,808
712,274
1,094,082
(7,969,784)
11,108
(7,958,676)
8.169,795
(1,007,965)
1,275,599
267,634
4,420,549
6,809,090
7,825,525
14,634,615
14,913,533
5.801.125
E 9.101.124
$ 14,9W 249 ;
19,334,082
5,801,125
$ 7,101,124
$ 14,902,249 $
14,634,615
Deposits 0 0 0 25,439
Revenue Bond Debt Service 4,265,423 0 4,265,423 4,674,028
TOTAL CASH AT THE END OF THE YEAR $ 10.066,548 $ 9.101,124 ; 19.167,672 i 19,334,082
THE ACCOMPANYING, NOTES ARE AN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
18
COMBINED STATEMENT OF CASH FLOWS - ALL PROPRIETARY FUND TYPES
FOR THE YEAR ENDED DECEMBER 31,
2002
WITH COMPARATIVE TOTALS
FOR DECEMBER
31, 2001
(PAGE
2 OF 2)
PROPRIETARY FUND TYPES
COMPARATIVE TOTALS
INTERNAL
(MEMORANDUM ONLY)
ENTERPRISE
SERVICE
2002
2001
RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH
PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) j
3,265,642
j 172,064
; 3,437,706
j 2,187,945
Adjustments to Reconcile Operating Income (Loss)
to Net Cash Provided (Used) By Operating Activities:
Depreciation and Amortization of Deferred Charge
4,194,376
860,873
5,055,249
5,259,380
Other Non -Operating Revenue
0
0
0
212,045
(Increase) Decrease in Accounts Receivable
(359,627)
(7,853)
(367,480)
(614,859)
(Increase) Decrease in Due From Other Funds/Govemmentat
520,709
0
520,709
49,398
(Increase) Decrease in Inventory/Prepaid Items
0
0
0
27,103
Increase (Decrease) in Vouchers/Contracts/Retoinage Payable
(696,026)
125,071
(570,955)
61,494
Increase (Decrease) in Due to Other Funds/Governmental
264,585
183
264,768
Increase (Decrease) in Payables/Other Short Tenn Liabilities
es
25,826
(7,769)
18,057
,851
28375
Increase (Decrease) in Customer Deposits
0
0
0
(5,417)
Increase (Decrease) in Deferred Revenues
67,549
0
67,549
(19.269)
Increase (Decrease) in Accrued Employee Leave Benefits
SZ466
3,696
56,162
26,001
Increase (Decrease) in Claims Incurred But Not Reported
0
370.961
370,961
(252,420)
Total Adjustments
4,069,858
1,345,162
5,415,020
4,778,682
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ 7.335,500
j 1.517.226
j 8,852,726
j 6.966.627
SCHEDULE OF NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES
Fixed Assets Contributed By Developers j
9,054,627
j 0
j 9,054,627
j 5,969,070
Change in Fair Value of Investments
6,666,250
304,700
6,970,950
149,160
TOTAL NONCASH CAPITAL AND RELATED FINANCING ACTIVITIE1 j
15,720,877
j 304,700
j I6.025,577
j _ 6,118.230
THE ACCOMPANYING NOTES ARE AN IN EGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
19
FIREMEN'S PENSION TRUST FUND
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001
(PAGE I OF 1)
2002 2001
ADDITIONS:
Others Coninbutions:
Fire Insurance Premiums j 55,730 . $ 50,703
Investment Income:
Interest Revenue 1,252,935 459,697
TOTAL ADDITIONS 1,308,665 510,400
DEDUCTIONS:
Benefit Payments
333,706
323.128
Admirustrative and General
6,507
13,040
TOTAL DEDUCTIONS
340,213
336,168
.NET INCREASE (DECREASE)
968,452
174,232
FUND BALANCE RESERVED FOR EMPLOYEES' PENSION BENEFITS:
FUND BALANCE JANUARY 1
8,220,452
8,046,220
FUND BALANCE DECEMBER 31
j 9.188.904 j
8,220,452
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THIS STATEMENT
Washington State Auditor's Office
20
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
NOTE 1 -SIGNIFICANT ACCOUNTING POLICIES
The City of Renton was incorporated on September 6, 1901, and operates under the laws of the
State of Washington applicable to a. Non -Charter code city with a Mayor/Council form of
government. Renton is served by a full-time Mayor and seven part-time Council members, all
elected at large to four-year terms. The City provides the full range of municipal services
authorized by State law, together with a Municipal Airport, a Waterworks. Utility, a Solid Waste
Utility, and a Municipal Golf Course.
The accounting and reporting policies of the City of Renton, which conform to generally
accepted accounting principles for governments, are regulated by the Washington State
Auditor's Office, Division of Municipal Corporations. The City's significant accounting policies are
described in the following notes.
THE REPORTING ENTITY
Based on the criteria of Statement No. 14 of the Governmental Accounting Standards Board
(GASB), the City's Comprehensive Annual Financial Report (CAFR) includes all funds, account
groups, agencies and boards for which the City is financially accountable. Financial
accountability is defined as follows: A primary government has substantial authority to appoint
a voting majority of a component unit's board; the primary government has the ability to impose
its will on a component unit; the component unit can provide a financial benefit to, or impose a
financial burden on the primary government; and the component unit is fiscally dependent on
the primary government. The Renton Housing Authority has been excluded because the City
neither reviews its budget nor is obligated to finance any of its deficits. The Mayor does appoint
members to the Housing Authority Board, but the Board is fiscally independent of the City.
BASIS OF PRESENTATION - FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of
which is considered a separate accounting entity. Each fund is accounted for with a separate
set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and
expenditures or expenses, as appropriate. The City's resources are allocated to and accounted
for in individual funds according to the purpose for which they are spent and how they are
controlled. The three broad fund categories, seven generic fund types, and two account
groups presented in this report are described below.
Governmental Fund Types
All Governmental Funds are accounted for on a spending or "financial flow' measurement focus.
This means that generally only current assets and current liabilities are included on their balance
sheets. Their reported fund balance (net current assets) is considered a measure of "available
F . spendable resources:' Governmental Fund operating statements focus on measuring changes
in financial position, rather than net income; they present increases (revenues and other
financing sources) and decreases (expenditures and other financing uses) in net current assets.
The General Fund is the general operating fund of the City. It accounts for all financial resources
and transactions except those required to be accounted for in another fund.
Special Revenue Funds account for the proceeds of specific revenue sources (other than
special assessments, and major capital projects) that are legally restricted to expenditures for
specified purposes.
Washington State Auditor's Office
21
A
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Debt Service Funds account for the accumulation of resources for, and the payment of, general
long-term debt principal, interest, and related costs.
Capital Projects Funds account for financial resources to be used for the acquisition or
construction of major capital facilities other than those financed by Proprietary Funds.
Proprietary Fund Types
Proprietary Funds are accounted for on a cost of services or "capital maintenance"
measurement focus. This means that all assets and all liabilities (whether current or non -current)
associated with their activity are included on their balance sheets. Their reported fund equity
(net total assets) is segregated into contributed capital and retained earnings components.
Proprietary Fund operating statements present increases (revenues and gains) and decreases
(expenses and losses) in net total assets. The Proprietary Fund measurement focus is based upon
determination of net income, financial position, and reporting of cash flows.
Enterprise Funds account for operations that are self -supported through user charges. The
enterprise is financed and operated like a private business enterprise, which requires periodic
determination of revenues earned, expenses incurred, and net income for capital maintenance,
public policy, management controls, and accountability.
Internal Service Funds account for the financing of goods or services provided by one
department or agency to other departments or agencies of the City or to other governments.
Pursuant to GASB Statement Number 20, "Accounting and Financial Reporting for Proprietary
Funds and Other Governmental Entities that Use Proprietary Fund Accounting," the City has
chosen to apply all applicable GASB Pronouncements and only FASB Statements and
Interpretations, Accounting Principles Board Opinions and Accounting Research -Bulletins -issued --
on or before November 30, 1989, unless they conflict with or contradict GASB Pronouncements.
Fiduciary Fund Types
Fiduciary Funds account for assets held by the City in a trustee capacity or as an agent for
individuals, private organizations, other governments, and other funds. These include
Expendable Trust, Nonexpendable Trust, Pension Trust, and Agency Funds. City of Renton
Fiduciary Funds do not include any Expendable or Nonexpendable Trust Funds.
Pension Trust Funds are accounted for in essentially the same manner as Proprietary Funds.
Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement
of results and operations.
Account Groups
Account Groups are used to establish accounting control over the City's general fixed assets
and general long-term debt. The City uses two account groups.
The General Fixed Assets Account Group accounts for all fixed assets of the City other than those
accounted for in Proprietary Funds. The General Long -Term Debt Account Group accounts for
all long-term debt of the City except that accounted for in the Proprietary Funds.
Washington State Auditor's Office
22
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Comparative Data
Comparative total data for the prior year has been presented in the accompanying financial
statements in order to provide an understanding of changes in the City's financial position and
operations. However, comparative data has not been presented by fund type in each of the
statements since their inclusion would make the statements unduly complex and difficult to
read.
Total Columns on Combined Statements
Total columns on the combined statements are presented only to facilitate financial analysis.
Data in these columns do not present financial position, results of operations, or the reporting of
cash flows in conformity with generally accepted accounting principles. The data is also .not
comparable to a consolidation. Interfund eliminations have not been made in the aggregation
of the data.
BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements.
Modified Accrual Basis of Accounting
The modified accrual basis of accounting is followed in all Governmental Funds and Agency
Funds. Under the modified accrual basis of accounting, revenues are recorded when
susceptible to accrual, i.e., both measurable and available. Available means collectible within
the current period or soon enough thereafter to pay current liabilities. Specific major revenue
sources subject to accrual are discussed below.
The portion of property taxes receivable at year-end that are received in January for the prior
years levy are recorded as revenue. The remaining balance is not normally expected to be
collected within 30 days after the current period and is, therefore, reported as deferred revenue.
Grant revenues from cost reimbursement grants are considered earned and therefore available
when the expenditure is incurred, in accordance with NCGA Statement 2. Interest on
investments is recorded as revenue when earned. Special assessments and charges for services
are recorded as revenue when billed and due within 30 days. Revenue sources which are not
considered to meet the measurable and available criteria for revenue recognition include
licenses and permits, fines and forfeitures, and other miscellaneous revenues since they are
generally not measurable until received.
Under the modified accrual basis, expenditures are recorded when the fund liability is incurred,
except for principal and interest on general long-term debt, which are recorded when due.
Purchases of fixed assets out of Governmental Funds are treated as expenditures during the year
incurred and the assets are capitalized in the General Fixed Assets Account Group. Long-term
liabilities, including vacation pay not currently due and payable, are accounted for in the
General Long -Term Debt Account Group, except for long-term liabilities accounted for in the
Proprietary Funds.
Washington State Auditor's Office
23
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Accrual Basis of Accounting
The accrual basis of accounting is followed in all Proprietary Funds and the Pension Trust Fund.
Revenues are recognized when earned and expenses are recognized when incurred.
The revenues of the Waterworks and Solid Waste Utilities, which are based upon service rates
authorized by the City Council, are determined by monthly billings to customers. Revenues of the
Golf Course are based on user fees, and Airport revenue is based on lease agreements. Earned
but unbilled revenues at year-end are accrued and reported in the financial statements. Fixed
asset purchases are capitalized, and long-term liabilities are accounted for in the appropriate
funds.
BUDGETS AND BUDGETARY ACCOUNTING
The City of Renton budgets its funds in accordance with the Revised Code of Washington (RCW)
35A.33. In compliance with the Code, annual appropriated budgets are adopted for the
General, Special Revenue, Debt Service and Capital Projects Funds. Any unexpended
appropriations lapse at the end of the fiscal year. For Governmental Funds, there are no
substantial differences between the budgetary basis and generally accepted accounting
principles. Budgetary accounts are integrated in fund ledgers for all budgeted funds, but the
financial statements include budgetary comparisons for annually budgeted Governmental
Funds only. Budgets established for Proprietary and Trust Funds are "management budgets;' and
are not legally required to be reported. Budgets are not prepared under GAAP basis
accounting, therefore, any comparisons between budget and actual revenues and
expenditures are reported under the budgetary basis term of accounting.
The annual budget is proposed by the Mayor and adopted by the City Council with legal
budgetary control at the fund level, i.e., expenditures and other financing uses may not exceed
budgeted appropriations at the fund level. Subsidiary revenue and expenditure ledgers are.
used to compare the budgeted amounts with actual revenues and expenditures. As a
management control device, the subsidiary ledgers monitor expenditures for individual functions
and activities by object class.
The City of Renton's budget procedures are mandated by RCW 35A.33. The steps in the budget
process are as. follows: 1) Prior to November 1, the Mayor submits a proposed budget to the City
Council. This budget is based on priorities established by the Council and estimates provided by
the City departments during the preceding months, and balanced with revenue estimates
made by the Mayor. 2) The City Council conducts public hearings on the proposed budget in
November and December. 3) The Council makes its adjustments to the proposed budget and
adopts by ordinance a final balanced budget no later than December 31. 4) The final
operating budget as adopted is published and distributed within the first four months of the
following year. Copies of the budget are made available to the public.
Transfers or revisions within funds are allowed, but only the City Council has the legal authority to
increase or decrease a given fund's annual budget. This is accomplished by City ordinance.
The budget was amended five times during 2002. Budget amounts presented in the basic
financial statements include the original amounts, after all transfers and adjustments, as
approved by the City Council.
Washington State Auditor's Office
24
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Encumbrances
An encumbrance system is maintained to account for commitments resulting from approved
purchase orders, contracts, and other commitments. Encumbrances remaining at year-end
lapse and are canceled. Upon request by the department and approval of the City Council,
encumbrances may be reappropriated in the following year.
ASSETS, LIABILITIES AND FUND EQUITY
Cash & Cash Equivalents
All highly liquid investments (including restricted assets) with a maturity of three months or less
when purchased are considered cash equivalents. Included in this category are all funds
invested in the Local Government Investment Pool and Municipal Investors Account. Excluded
from this category are cash balances held by Fiscal Agents since the City does not have
discretionary use of these funds. Cash held by Fiscal Agents is included in an investment type
account.
Investments
The City of Renton invests all short-term cash surpluses. A Surplus Bank Balance Fund is
maintained to account for these residual investments and earnings are allocated to the General
Fund. Investments are also held separately by several of the funds with interest earned directly
for the benefit of each fund. Investments are reported on the financial statements at fair value
as required by the Governmental Accounting Standards Board (GASB) Statement No. 31.
Washington State statutes provide for the City to hold investments consisting of obligations of the
Federal government, repurchase agreements, prime banker's acceptances, and time
certificates of deposit issued by Washington State depositories that participate in the
Washington State Public Depository Protection Commission (WPDPC). The WPDPC is a multiple
financial institution collateral pool administered by the Washington Public Deposit Protection
Commission. Additional deposit and investment information is presented in Note 3.
Inventories
Inventories carried in Proprietary Funds are valued at average cost which approximates the
market value. The inventory in the Waterworks Utility Fund is charged out at average cost plus a
20 percent handling fee when issued, and the inventory in the Equipment Rental Fund is issued
at average cost. The inventory at the Golf Course is the merchandise that is sold to the public.
This inventory is valued at actual cost. A physical count is taken at year-end at all inventory
locations. Governmental Funds use the purchase method whereby inventory items are
considered expenditures when purchased. The amount outstanding at year-end is immaterial
and is, therefore, not included on the balance sheet.
Property Taxes Receivable
The County Finance Director acts as an agent to collect property taxes levied in the county for
all taxing authorities. Taxes are levied annually on January 1 on property value listed as of the
prior August 31. Assessed values are established by the County Assessor at 100 percent of fair
market value. A revaluation of all property is required every two years, however King County has
the ability to revalue annually.
Washington State Auditor's Office
25
i
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Property taxes levied by the County Assessor and collected by the County Finance Director
become a lien on the first day of the levy year and may be paid in two equal installments if the
total amount exceeds $30. The first half of real property taxes is due on April 30 and the balance
is due October 31. Delinquent taxes bear interest at the rate of 12 percent and are subject to
additional penalties if not paid as scheduled.
At year-end, property taxes are recorded as a receivable with the portion not expected to be
collected within 30 days offset by deferred revenue. During the year, property tax revenues are
recognized when cash is received.
The tax rate for general City operations is limited to $3.35 per $1,000 of assessed value. Of this
amount, up to $.45 per thousand may be designated for contribution to the Firemen's Pension
Fund if a report by a qualified actuary indicates that additional funds are required.
The payment of principal and interest on Limited Tax (non -voted) Bonds issued by the City is
made from the general levy. Accordingly, the issuance of Limited Tax General Obligation Bonds
has the effect of reducing property taxes available for the general operations of City
government. In 2002, the City levied $3.26036 per $1,000 of assessed valuation for general
purposes.
State law also provides that the City's operating levy may not exceed 106 percent of the largest
single levy of the past three years. The State Constitution provides that the total of all taxes upon
real and personal property by the State and all taxing entities, including the City, shall not in any
year exceed 1 percent ($10 per thousand dollars) of the true and fair monetary value of such
property. This limitation may be exceeded upon the approval of 60 percent of the City voters at
an. election in which the total vote exceeds 40 percent of the votes cast at the last preceding
general election.
For 2002, the City's general tax levy was $3.26036 and the excess levy for Unlimited General
Obligation Bonds issued for the construction of Senior Housing was $0.09397. A total of $3.35433
per $1,000 on a total assessed valuation of $5,593,880,488 per the King County Assessor's 2002
Annual Report.
Estimated and actual property tax revenue is compared in the following table:
TABLE 1: PROPERTY TAX LEVY
ESTIMATED
ACTUAL
ITEM
PROPERTY TAXES
PROPERTY TAXES
VARIANCE
General levy
$ 18,238,064
$ 17,858,786
$ (379,278)
Excess Levy
525,657
514,451
(11,206)
TOTAL
$ 18,763,721
$ 18,373,237
$ (390,484)
Assessments Receivable
Unpaid special assessments receivable is reported in three accounts: current, delinquent, and
deferred. Current assessments are those due within one month; delinquent assessments are past
due; and deferred assessments are due beyond one month. Revenue from.the assessments is
recognized as it becomes current - that is, both measurable and available to finance
expenditures of the current period.
Washington State Auditor's Office
26
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Fixed Assets and Depreciation
The capitalization threshold applied to the City's fixed assets is $5,000. The accounting and
reporting treatment applied to the fixed assets associated with a fund are determined by its
measurement focus. Fixed assets acquired in Governmental Funds are accounted for as
expenditures in the fund when the assets are purchased and are capitalized in the General
Fixed Asset Account Group at historical cost. Where historical cost is not known, assets are
recorded at estimated historical cost. Donated assets are valued at estimated fair market value
at the time received. Infrastructure such as roads, bridges and curbs are considered public
property and are not capitalized in the General Fixed Assets Account Group. Governmental
Fund assets are not depreciated.
Fixed assets of the Enterprise and Internal Service Funds are recorded at historical cost, and are
accounted for in their respective funds. Capital contributions are recorded as contributed
capital and the assets are capitalized at their estimated fair market value at the date of
donation.
Fixed assets used by Proprietary Funds are depreciated and the accumulated depreciation is
reported in Proprietary Fund Balance Sheets. Annual depreciation is recorded as an expense of
the fund. Depreciation is computed using the straight-line method over estimated service life as
follows:
TABLE 2: FIXED ASSET SERVICE LIFE
ESTIMATED
ASSET SERVICE LIFE
Building 25-.50 years
Non Building Improvement 25-50 years
Utility Plant 25-75 years
Equipment 3-20 Years
'See Note 7 for additional information
Accumulated Unpaid Vacation and Sick Pay
Labor contracts with City of Renton employees call for the accumulation of vacation and sick
leave. At termination of employment, employees with the required length of service may
receive cash payments for all accumulated vacation leave to a maximum of 432 hours. Sick
leave termination benefits are based on a percentage of accumulated sick leave up to a
maximum of 480 hours. The payment is based on current wages at termination and date of hire.
Accumulated amounts of vacation leave and related benefits are accrued as expenses when
incurred in Proprietary Funds. The current portion of the Enterprise Funds, $36,500, and the
Internal Service Funds, $3,351 is included with the current liability accounts Accrued Wages
Payable and Accrued Employee Benefits Payable. In Governmental Funds, only the current
portion of the yearly accrual (based, on last in -first out formula) left unpaid at the end of the
fiscal year is recorded as fund liability and expenditure. The remainder of the liability is reported
in the General Long -Term Debt Account Group. This reporting format is in compliance with GASB
Statement 16. At year-end 2002, the Governmental Funds recorded current liabilities of $281,946
on the respective balance sheets and a long-term liability for the non -current portion of
accumulated vacation and related benefits in the amount of $2,114,615 in the General Long -
Washington State Auditor's Office
27
{
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Term Debt Account Group. The unpaid liability in the Proprietary Funds at December 31 was
$279,658.
Accumulated sick leave and related benefits are also based on GASB Statement 16 which calls
for accrual of Proprietary Fund liabilities and inclusion of Governmental Fund liabilities in the
General Long -Term Debt Account Group. These amounts at December 31, 2002, were $222,755
and $2,212,520, respectively. The following table details the total vacation and sick leave
liability:
TABLE 3: EMPLOYEE LEAVE PAYABLE
REM CURRENT LONG-TERM TOTAL
General Governmental Fund
$ 281,946
$ 0
$ 281,946
General Long -Term Debt
0
4,327,135
4,327,135
Proprietary fund
39,851
502,413
542,264
TOTAL LEAVE BENEFITS
$ 321,797
$ 4,829,548
$ 5,151,34S
Fund Equity - Reserves and Designations
The City recognized in its reporting that assets are sometimes not "available spendable
resources" or at times legally available for appropriations, because they are contractually or
legally restricted for some specific future use. When this is the case, as for example with debt
service, fund equity is "reserved:' However, when management sets aside portions of fund
equity based upon tentative future plans or for administrative convenience, these restrictions are
reported as "designations" of unreserved fund equity. Designation is not used in Proprietary
Funds.
Risk Management and Risk Retention
It is the City of Renton's policy to self -insure first level coverage for property, liability, worker's
compensation, and employee medical coverage. For mid -level and catastrophic losses the City
purchases both commercial insurance coverage, and reserves the right to invoke provisions of
RCW 35A.31.060, which allows cities to levy a non -voted property tax increase to pay for
uninsured claims. As of December 31, 2002, the Insurance Fund's unreserved retained earnings
totaled $5,877,014. See Note 18 for additional information.
NOTE 2 - STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
Deficit Fund Equity
The Leased City Properties capital projects fund had a fund balance of ($1,146,521 ) as of
December 31, 2002. The long-term expectation continues to be lease revenues will offset the
expenditures and reduce the deficit incrementally each year.
NOTE 3 - CASH & INVESTMENTS
The City maintains an investment pool available for use by all funds. Interest earned on pooled
investments is recorded in the General Fund. Investments are also held separately by several of
the funds with interest earned directly for the benefit of each fund.
Washington State Auditor's Office
28
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
DEPOSITS
All deposits are covered entirely by Federal Depository Insurance (FDIC) or by collateral held in
a multiple financial institution collateral pool administered by the Washington Public Deposit
Protection Commission (WPDPC). The FDIC insures the City's deposits up to $100,000, and the
WPDPC insures amounts over $100,000. The WPDPC provides for additional assessments against
members of the pool on a pro rata basis. Accordingly, the deposits covered by WPDPC are
considered insured and classified as risk category 1. The City had $82,667,988 in cash and
investments at year-end, which consisted of $26,512,448 in the State Investment Pool and
Municipal Investors Account, $55,971,775 in other investments, and $15,155 in petty cash. All
cash in excess of current requirements was invested at year-end with bank deposits reporting a
cash balance of $183,697. Table 4 displays the breakdown of cash and deposits by type of
deposits and by fund type.
TABLE 4: RECONCILIATION OF CASH AND INVESTMENTS BY FUND GROUP
STATE TOTAL ALL CHANGE IN
INVESTMENT RESTRICTED CASH L CASH FAIR VALUE OF TOTAL CASN L
FUND GROUP CASH POOL/MIA- CASH EQUIVALENTS INVESTMENTS INVESTMENTS INVESTMENTS
General
2,024,505
$ -
$ - $ 2,024,505
$ 2,000,000
105,020
; 4,129,525
Special Revenue
1,944,168
745,000
- 2,689,168
6W.000
99,062
3,388,230
Debt Service
545.808
979,000
- 1.524,808
444,870
22,822
1,992,500
Capital Projects
17,074,994
6,728,381
- 23,803,375
10,207,068
755,711
34,766,154
Enterprise
(1,896,086)
7,620,000
4,706,781 10,430,695
8.366,250
77,210
18,874,155
Internal Service
5,202,861
3,763,000
- 8,965,861
2,296,500
135,263
11,397,624
Trust & Agency
512,964
749,767
1 262 731
4,324,771
2 532 298
8,119,800
TOTAL
$ 25,409,214
$ 20,S85,148
$ 4,706,781 S 50,701,143
S 28,239,459
$ 3,727,386
$ 82 667 988
Municipal Investor Account. SIP investments in 2002 are $11,507,683. MIA investments
in 2002 are $1.5,004,765.
INVESTMENTS
Washington State statutes provide for the City to hold investments consisting of obligations of the
Federal government, repurchase agreements, prime banker's acceptances, and time
certificates of deposit with authorized Washington State savings and loan institutions.
Additionally, the Firemen's Pension Fund is authorized to invest in mutual funds and obligations of
the Federal, State, and Local government -owned public utilities. All investments are valued at
fair value as of December 31, 2002. The City has no investments reported at amortized cost. The
fair value of the positions in the State Investment Pool and Municipal Investor Account is the
same as the value of the pool shares. The Treasurer of the State of Washington manages the
State Investment Pool and U.S. Bank manages the Municipal Investor Account.
The City of Renton's investments are categorized to give an indication of the risk assumed at
year-end. Category 1 includes investments that are either insured, registered or held by the City
or its agent in the City of Renton's name. Category 2 includes uninsured and unregistered
investments which are held by the counterparty's trust department or agent in the City's name.
Category 3 includes uninsured and unregistered investments that are held by the counterparty's
trust department or agent, but not in the City's name. At the end of the year, the City had no
investments in category 3.
Washington State Auditor's Office
29
l
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 5: CLASSIFICATION OF INVESTMENTS AS OF DECEMBER 31, 2002
FAIR
ITEM CATEGORY 1 CATEGORY 2 VALUE
US Govemment . $ 27,701,556 $ 101,058 $ 27,802,614
TOTAL INVESTMENTS $ 27,701,556 $ 101,058 $ 27,802,614
NOTE 4 - DEFERRED COMPENSATION
The City offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. This plan is administered by the Hartford Life Insurance Company
and the ICMA Retirement Corporation. The plans are available to all City employees, which
permits them to defer a portion of their salary until future years. The deferred compensation is
not available to employees until termination, retirement, death, or unforeseeable emergency.
Compensation deferred under the plans and all income attributable to the plans are solely the
property of the City of Renton. The City's rights to this property are subject only to the claims of
the City's general creditors until paid to the employee or other beneficiary and are not restricted
to the benefit provisions under the plan. At December 31, 2002, the fair value of the plans'
assets were $ l 8,994,180.
It is the opinion of the City's legal counsel that the City has no liability for losses under the plan
but does have the duty of due care that would be required of an ordinary prudent investor. The
City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in
the future.
NOTE 5 - RECEIVABLES AND PAYABLES
Table 6 details the specific receivables and payables at December 31, 2002. The City provides
reserves for potentially uncollectible water, wastewater, storm, metro, solid waste utility, and
airport charges. At December 31, 2002, these reserve balances were $65,698.
Washington State Auditor's Office
30
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 6: NET RECEIVABLES AND PAYABLES
SPECIAL
DEBT
CAPITAL
INTERNAL
TRUST S
ITEM
GENERAL
REVENUE
SERVICE
PROJECTS
ENTERPRISE
SERVICE
AGENCY
TOTAL
RECEIVABLES:
Taxes
$ 419,588
$ 0
$ 14,969
$ 0
$ 0
; 0
$ 0
$ 434,557
Accounts
4,313,754
48,172
0
2.998
5,027,182
11,383
0
9,403,489
Notes
0
0
0
0
0
0
0
0
Special Assess-Definquent
0
0
1,148
0
0
0
0
1,148
Special Assess -Current
0
0
0
0
12,915
0
0
12,915
Special Assess -Deferred
0
0
383,772
0
51,658
0
0
435,430
Interest -Special Assess
0
0
23,227
0
1,082
0
0
24,309
Interest on Investments
134,165
92,428
13,060
478,627
92,243
123,322
1,339,443
2,273,288
TOTAL ALL FUND TYPES
$4,867,507
$ 140,600
$ 436,176
S 481,625
SS 195 080
$ 134,705
$1 339 443-
$12 S85136
PAYABLES:
Matured Interest Payable
$ 0
$ 0
$ 159,000
$ 0
$ 0
$ 0
$ 0
$ 159,000
Accrued Interest Payable
0
0
0
0
255.844
0
0
255.844
Accrued Wages Payable
0
0
0
0
33,494
3,075
0
36,569
Accrued Benefits Payable
0
0
0
0
3,005
276
144
3,425
Accrued Taxes Payable
4,972
5,337
0
27,878
114,075
0
0
152,262
TOTAL ALL FUND TYPES
S 4,972
S S,337
S 159,000
$ 27 878
$ 406 418
S 3,351
S 144
$ 607100
INTERFUND RECEIVABLES AND PAYABLES
TABLE 7: INTERFUND RECEIVABLES AND PAYABLES
ITEM
DUE FROM
DUE TO
_GENERAL FUND
$ 76
$ 400
SPECIAL REVENUE FUNDS:
Street Fund
29,225
0
Total Special Revenue Funds
29,225
0
DEBT SERVICE FUNDS:
General Govemment Misc. Debt
0
0
1989 Unlimited GO
400
0
Total Debt Service Funds
400
0
CAPITAL PROJECT FUNDS:
Municipal Facilities Construction
0
0
Capital Improvement Fund
0
23,902
Total Capital Project Funds
0
23 902
ENTERPRISE FUNDS:
Waterworks Utility Fund
45,505
0
Airport Fund
0
5,358
Water Sewer Construction
0
45,546
Total Enterpdse Funds
45,505
50,904
TOTAL ALL FUND TYPES
$ 75,206
$ 75.206
Washington State Auditor's Office
31
a
e ,
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
INTERFUND LOANS/ADVANCES RECEIVABLE & PAYABLE
The following is a reconciliation of the $1,335,000 interfund loans and advances of which $0 is
current and $1,335,000 is long term:
TABLE 8: INTERFUND LOANS/ADVANCES - RECEIVABLE AND PAYABLE
INTERFUND LOANS/ADVANCES
FUND RECEIVABLE PAYABLE
GENERAL FUND $ 75,000 $ 0
SPECIAL REVENUE FUNDS:
Community Development Block Grant 0 75,000
CAPITAL PROJECTS FUNDS:
Municipal Facilities Construction 1,260,000 0
Leased City Properties 0 1,260,000
TOTAL ALL FUND GROUPS $ 1,335,000 $ 1,335,000
INTERGOVERNMENTAL RECEIVABLES
At December 31, 2002, the receivables from other governmental units included federal, state
and local grants receivable of $1,281,190, and other governmental receivables amounting to
$519,829.
TABLE 9: DUE FROM OTHER GOVERNMENTAL UNITS
SOURCE
AMOUNT
GRANTS:
Federal Emergency Management Agency
$ 30,691
Department of Transportation
401,285
State of Washington
981,718
King County
95,912
Subtotal - AN Grants
1,S09 606
OTHER GOVERNMENTAL RECEIVABLES:
Bryn Mawr-Lakeridge Water &.Sewer
264,478
King County
26,937
TOTAL DUE FROM OTHER GOVERNMENTS
$ 1,801,019
INTERGOVERNMENTAL PAYABLES
A total of $2,162,633 was recorded as due to other governmental units at December 31, 2002.
This included $1,435,890 for the portion of Municipal Court's outstanding receivables due to the
State and $726,743 to the Washington State Department of Community, Trade and Economic
Development for current portion due on Public Works Trust Fund loans.
Washington State Auditor's Office
32
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
NOTE 6 - RESIDUAL EQUITY AND OPERATING TRANSFERS
Interfund transfers are classified as either residual equity transfers or operating transfers. Residual
equity transfers are direct additions or subtractions to fund balance/fund equity. Contributions
to Proprietary Funds are recorded as contributed capital in those funds. Operating transfers are
accounted for as "other financing sources or uses" and are included in the operating statements.
There were no residual equity transfers recorded in 2002.
TABLE 10. OPERATING TRANSFERS
FUND TYPE
TRANSFERS IN
TRANSFERS OUT
GENERAL GOVERNMENTAL:
General
$ 0
$ 4,273,059
Park
0
2,100,000
Arterial Street
0
353,500
Street
0
425,000
One Percent for Art
14,192
0
1989 Limited GO Ref. Bonds
0
54,202
1983 Unlimited GO Ref. Bonds
0
372,256
General Govemment Misc. Debt
830,759
500,000
LID Debt Service
0
390,621
LID Guaranty
0
152,132
Transportation Impact Mitigation
0
1,200,000
Aquatic Center
5,000,000
0
Municipal Facilities Construction
2,043,000
175,000
Capital Improvement
1,553,500
14,192
PROPRIETARY FUNDS:
Waterworks Utility
10,079
Insurance
578,590
0
TOTALS
$ 10,020,041
$ 10 020 041
NOTE 7 - FIXED ASSETS
General Fixed Assets are long lived assets of the City as a whole. When purchased, leased, or
constructed, such assets are recorded as expenditures in the Governmental Funds and
capitalized in the General Fixed Assets Account Group. All fixed assets are valued at historical
cost, estimated historical cost, or fair market value at time of donation. Depreciation has not
been provided on general fixed assets, nor has interest been capitalized. Infrastructure assets
are considered public property and are not accounted for in the General Fixed Assets Account
Group. At the end of 2002, sixteen projects comprised, the Construction Work in Progress. Upon
completion, the projects will be capitalized in the General Fixed Asset Account Group in their
appropriate categories. Tables 11 and 12 describe the changes in the City's general fixed
assets during 2002 and the Construction Work In Progress at the end of the year.
Washington State Auditor's Office
33
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 20.02
TABLE 11: CHANGES IN GENERAL FIXED ASSETS
BEGINNING
ENDING
ASSET
BALANCE
ADDITIONS
DELETIONS
BALANCE
Land
$ 28,541,726
$ 339,963
$ 0
$ 28,881,689
Buildings
65,777,064,
1,023,715
0
66,800,779
Non -Building Improvements
21,878,768
350,653
0
22,229,421
Equipment
9,278,073
363,192
0
9,641,265.
Construction in Progress
4,699,243
6,775,480
0
11,474,723
Joint Venture
4,087,259
501,185
0
4,588,444
TOTAL
$ 134,262,133
$ 9,354,189
$ 0
$ 143,616,322
TABLE 12: CONSTRUCTION WORK IN PROGRESS
ESTIMATED
REMAINING
ESTIMATED
PROJECT
COST TO DATE
COSTS
TOTAL COST
Athletic Feld Light Pole Replacement
$ 272,785
$ 0
$ 272,785
Aquatic Center
100,453
4,899,547
5,000,000
Cedar River Trail Extension
16,980
100,000
116,980
City Facilities. Repaving
102,855
157,000
259,855
City Neighborhood Beautification
65,960
30,000
95,960
Downtown Parking Garage
6,020,456
3,519,544
9,540,000
Fire Station 12
1,713,621
3,285,379
4,999,000
Fire Station 15
922,126
4,831,874
5,754,000
Highlands Annex Acq/Demolition
272,001
0
272,001
New Shop Facilities
40,123
5,000,000
5,040,123
Port Quendall
807,602
0
807,602
Park Play Equipment
646,400
256,000
902,400
Police Evidence Building
339,969
128,000
467,969
Skateboard Park
5,860
40,000
45,860
Veterans Memorial Park
20.588
393,412
414,000
Pavilion Project
126,944
2,173,056
2,300,000
TOTAL
$ 11,474,723
$ 24,813,812
$ 36,288,535
Fixed assets of Proprietary Funds are capitalized in their respective balance sheets. These assets
are stated at cost, estimated cost when original cost is not available, or fair market value at the
time received in the case of contributions. Depreciation expense is charged to operations of
Proprietary Funds to allocate the cost of fixed assets over their estimated useful lives, using the
straight-line method with useful lives of 3 to 75 years.
The City's policy is to capitalize net interest on Proprietary Fund construction projects until
completion of the project. The amount of capitalized interest equals the difference between
the interest cost associated with the tax-exempt borrowing used to finance the project and the
interest earned from temporary investment of the debt proceeds. Capitalized interest is
amortized on the straight-line basis over the estimated useful life of the asset. For 2002, interest
costs incurred on construction projects in Proprietary Funds were not material.
Washington State Auditors Office
34
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Table 13 provides a summary of Proprietary Fund property, plant, and equipment as of
December 31, 2002.
TABLE 13: PROPRIETARY PROPERTY, PLANT, & EQUIPMENT
SOLID
GOLF
TOTAL
WATERWORKS
AIRPORT
WASTE
COURSE
TOTAL
EQUIPMENT
INTERNAL
ASSET
UTILITY
FUND
UTILITY
FUND
ENTERPRISE
RENTAL
INSURANCE
SERVICE
Land
j 3,509,041
j 784,080
j 0
j 2,683.200
$ 6,976,320
j 0
$ 0
j 0
Buildings
8,940,679
832,429
0
4,032,970
13,806,079
0
0
0
Equipment
3,997,404
58,536
520,051
807,065
5,383,056
9,505,927
93,000
9598,927
Other Improvements
194,298.310
10,975,821
0
3,423,367
208,697,498
0
0
0
Construction Work in Progress
3,033,430
384,454
0
67,363
3,485,247
0
0
0
TOTAL ASSETS
213,778,863
13,035,321
520,051
11013 966
238,348 200
9 SOS 927
93 000
9,598 927
Less Accumulated Depreciation
46,204,893
7,075,824
494,572
2,121,389
55,896,678
4,509,362
48,897
4,558,259
NET PROPERTY, PLANT, i EQUIPMENT
5167 573,970
S 5,959 497
S 25,479
$ 8 892,S77
5192 451523
S4 996 56S
S 44 103
$S 040 667
CONTRIBUTED CAPITAL RETIREMENT
The Airport Fund has $7,757,593 of contributed capital that includes $7,620,901 of Federal,
$53,775 of State, and $82,917 of private sources, which is being retired on an annual basis. The
unamortized balance as of December 31, 2002, was $2,529,753.
The Airport is the only fund that amortizes its contributed capital at this time. The Waterworks
Utility Fund has $112,116,546 of contributed capital, the Solid Waste Utility Fund has $166,166, the
Golf Course Fund has $1,412,225, and the Equipment Rental Fund has $2,277,242. These funds
contributed capital are not being retired.
NOTE 8 - PREPAID ITEMS
The General Fund has recorded $8,000 of prepaid items at December 31, 2002. This amount
represents prepaid postage charges to be expensed in 2003. The Insurance Fund has recorded
$3,000 of prepaid items at December 31, 2002. This amount represents a $3,000 revolving fund
established to pay claims by our insurance broker.
NOTE 9 - JOINT VENTURE
The Valley Communications Center (Valley-Com), an emergency dispatch operation, was
- established August 20, 1976, when an Interlocal Agreement was entered into by four
participating municipal governments, that include the cities of Renton, Kent, Auburn and
Tukwila. The provisions and terms of the "Interlocal Cooperation Act" pursuant to R.C.W. 39.34
sanction the agreement. The initial duration of the agreement was five years, and thereafter is
automatically extended for consecutive two-year periods, unless terminated by one or more of
the participating cities. Any such termination must be in writing and served upon the other cities
on or before July 1 in any one year, and such termination shall then become effective on the
last day of such year.
On August 4, 1999 the Administration Board of Valley Communications Center voted to include
the City of Federal Way as a full participating Member City as of January 1, 2001. A new
Interlocal Agreement pursuant to RCW 39.34, et seq., was entered into by the five participating
municipal corporations, which include the cities of Auburn, Federal Way, Kent, Renton, and
Washington State Auditor's Office
35
o � s
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
Tukwila on April 17, 2001. This agreement reaffirmed Valley Communications Center as a
governmental administration agency pursuant to RCW 39.34.030 (3) (b).
The duration of the agreement is for five (5) years from its effective date, January 1, 2001 and,
shall automatically be extended for an additional five (5) year period unless terminated as
provided. However, the agreement shall not be terminated until all bonds issued by Valley
Communications Center Development Authority have been paid and retired.
The purpose of the joint operation, hereafter referred to as Valley-Com, is to provide improved
consolidated emergency communications (dispatch) services for police, fire, and medical aid,
to the five participating cities and to the several subscribing agencies, which include King
County Fire Districts #2, #17, #20, #26, #40, #43, #44, #47; City of Pacific Police and Fire
Departments, City of Algona Police Department, City of Des Moines Police Department, City of
Black Diamond Police Department, and King County EMS Units. Separate agreements between
Valley-Com and the subscribing agencies have been executed, which set forth conditions of
services and rates charged.
The allocation of prorated financial participation among the five participating cities is the
percentage of dispatched calls attributed to each jurisdiction compared to the total estimated
dispatched calls, for the current twelve month period ending December 31. The percentages
are applied to the current approved budget, less revenue from all other sources. Distribution of
current year net income is based on the same percentages. The 2002 cost distributions for the
five participating cities were as follows:
TABLE 14: JOINT VENTURE COST DISTRIBUTION
DISPATCHABLE PERCENT 2002
CITY CALLS OF TOTAL ASSESSMENTS
Renton
63,378
19.07%
$ 980,653
Kent
91,625
28.08%
1,444,492
Auburn
66,908
20.19%
1,038,622
Tukwila
37,980
10.96%
563,597
Federal Way 71,629 21.70% 1,116,148
TOTAL 331,520 100.007. $ 5,143,512
Valley-Com is governed by an Administration Board, composed of the Mayors or designated
representatives from the five participating cities of Renton, Kent, Auburn, Tukwila, and Federal
Way. The Administration Board is responsible for the following functions: a) Recommend action
to the legislative bodies of the participating members; b) Review and approve budget
expenditures; c) Establish policies for expenditures of budget items for the Center; d) Review and
adopt a personnel policy for the Valley Com Center; e) Establish a fund or special fund or funds
as authorized by RCW 39.34.030 for the operation of the Valley Com Center, f) Conduct regular
meetings as may be designated by the Administration Board; g) Determine what services shall
be offered and under what terms they shall be offered; h) Enter into agreements with third
parties for goods and services necessary to fully implement the purposes of this agreement;
i) Establish rates for services provided to other members, subscribers or participating agencies;
j) Direct and supervise the activities of the Operations Board and the Center Director; k) Incur
debt in the name of the Center to make purchases or contract for services necessary to fully
implement the purposes of this agreement; 1) Enter into agreements with, and receive and
distribute funds, from any federal, state, or local agencies; m) Receive all funds allocated to the
Center from its members; n) To purchase, take, receive, lease, take by gift, or otherwise acquire,
Washington State Auditor's Office
36
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
own, hold, improve, use and otherwise deal in and with real or personal property, or any interest
therein, in the name of Valley Communications Center; o) To sell, convey, mortgage, pledge,
lease, exchange, transfer and otherwise dispose of all of its property and assets; p) To sue and
be sued, complain and defend, in all courts of competent jurisdiction in the Center's name; q)
To make and alter by-laws for the administration and regulation of its affairs; r) Enter into
contracts with future participating members and subscribers to provide communications
services; s) To hold radio frequency licenses to enable the Center to operate radio
communications and dispatch systems to meet its public safety responsibilities; and t) Any and
all other acts necessary to further Valley Communication Center's goals and purpose.
In addition, an Operations Board provides direction, and consists of two members of each
participating city's Public Safety Departments, including the heads of such departments or their
designees. The Operations Board performs the following functions: a) Oversee the operation of
Valley-Com, and advise and make recommendations to the Administration Board; b) Make
recommendations on Director selection; c) Present proposed policies and budgets to the
Administration Board; and, d) Approve disbursement of funds by the Director.
The Director presents a proposed budget to the Operating Board on or before August 15 of
each year. Said budget is then presented to the Administrative Board by September 1 of each
year. The Administrative Board can make changes to the proposed Valley-Com budget as it
finds necessary, but final approval falls to the legislative body of each participating city, in
accordance with the provisions of the Interlocal Agreement.
Tables 15 and 16 show the condensed financial position as of December 31, 2002, and the results
of operation and changes in retained earnings for the year ended 2002. Audited 2002 financial
statements may be obtained by contacting Valley Communications Center, 27519 - 108th Ave
SE, Kent, WA 98030.
TABLE 15: BALANCE SHEET
REM AMOUNT
ASSETS:
Current Assets
$ 7,724,109
Restricted Assets
2,713,806
Property, Plant, and Equipment
17,395,784
Unamortized Bond Premium
0
TOTAL ASSETS
$ 27,833,699
LIABILMES AND FUND EQUITY:
Current Liabilities
$ 52,927
LonaJerm Liabilities
266,540
TOTAL LIABILITIES
319,467
Retained Earnings
20,554,239
Contributed Capital
6,959,993
TOTAL FUND EQUITY
27 514,232
TOTAL LIABILITIES AND FUND EQUITY
$ 27,833,699
Washington State Auditor's Office
37
Q
� A
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 16: STATEMENT OF REVENUE, EXPENSES, AND CHANGES IN RETAINED EARNINGS
ITEM AMOUNT
OPERATING REVENUE:
Intergovernmental Charges
Other Operating Revenue
$ 7,062,742
7,434
Total Operating Revenue
7,070,176
OPERATING EXPENSES:
8,359,131
Net Operating (Loss)
NON -OPERATING REVENUE (EXPENSES)
Interest and Miscellaneous Revenue
Construction Funds
(1,288,955)
87,673
3,800,000
Total Non -Operating Revenue (Expenses)
3,887,673
Net Income (Loss)
Retained Earnings at Beginning of Year
2,598,718
17,955,521
Retained Earnings at End of Year
20,554,239
Contributed Capital
44,793
800-Mhz Contributed Capital
6,915,200
TOTAL FUND EQUITY AT END OF YEAR
$ 27,514,232
The share of equity belonging to the five participating cities is shown in Table 17 below. Liabilities
are the responsibility of the five participating cities in direct proportion to their equity position.
TABLE 17: JOINT VENTURE EQUITY
ITEM
RENTON
KENT
AUBURN
TUKWILA
FEDERAL WAY
TOTAL
Equity January 1, 2002
$ 4,087,259
$ 5,464,384
$ 3,787,975
$ 2,692,643
$ 1,971,762 $
18,004.023
Current Year Increase
501,185
724,517
528,971
300,397
566,193
2,621,263
Equity December 31, 2002
$ 4,598,444
$ 6,188,901
$ 4,316,946
$ 2,993,040
$ 2,537,955 $
20,625,286
Percent of Equity
22.25%
30.01 %
20.93%
14.51 %
12.30%
100.00%
Percent of 2002 Distribution
19.12%
27.64%
20.18%
11.46%
21.607o
100.00%
In August 1993, Valley-Com entered into an interlocal cooperation agreement, pursuant to RCW
39.34, with the sub regions of King County, Seattle, the Eastside Public Safety Communications
Agency and the Port of Seattle. This agreement governs the development, acquisition and
installation of the 800-megahertz emergency radio communications system funded by a $57
million King County levy approved in November 1992. This agreement provides that, upon
voluntary termination of any sub region's participation in the system, it surrenders its radio
frequencies, relinquishes its equipment and transfers any unexpended levy proceeds and
associated equipment replacement reserves to another sub region or consortium of sub regions.
In accordance with this agreement,, the participating cities of Valley-Com have no equity
interest in Valley-Com's 800-megahertz contributed capital (King County levy distribution and
interest earned) of $6,915,200 as of December 31, 2002.
Washington State Auditor's Office
38
NOTES TO THE FINANCIAL STATEMENTS
• DECEMBER 31, 2002
In May 2000, the City of Renton entered into an interlocal agreement with four cities to form a
Public Development Authority (PDA). Ordinance 4836 both approved the formation of the PDA
as well as authorized the issuance of bonds to acquire land and acquire, construct, and equip
the Valley Communication Center. Bonds were issued for $12,758,000, with each city accepting
20 percent obligation for payment. These bonds will mature in 2015. The obligation to this debt
is further disclosed in Note 13.
NOTE 10 - PENSION PLAN & OTHER POST EMPLOYMENT BENEFITS
All of the City's full-time and qualifying part-time employees participate in one of the following
three defined benefit retirement systems: 1) Public Employees' Retirement System (PERS); and 2)
Law Enforcement Officers and Fire Fighters Retirement System (LEOFF). The PERS and LEOFF
retirement systems are cost -sharing multiple -employer plans established by State statute and
administered by the State's Department of Retirement Systems; and, 3) The Firemen's Pension
System established and administered by the City according to State statute. The City's total
payroll for all employees was $38,149,509 for the year ended December 31, 2002.
TABLE 18: PERS AND LEOFF INFORMATION BY PLAN
PERS PLAN I PERS PLAN 2 PERS PLAN 3 LEOFF PLAN 1 LEOFF PLAN 2
(MEMBERSHIP (MEMBERSHIP (MEMBERSHIP (MEMBERSHIP (MEMBERSHIP
PRIOR TO ON OR ON OR AFTER PRIOR TO ON OR AFTER
ITEM 10/1/77) AFTER 10/1/77) 9/1/20)2) 1011/77) 10/1/77)
VESTING REQUIREMENT:
Service year required for vesting of benefits 5/25/1930 5/20` 5/5/ 10" 5 5/20
Retiring age for vesting of benefits 60/55/any age 65/55' 65/65/65 50 58/50
EMPLOYEE CONTRIBUTION:
Required Rate @ 12/31/02 6,00% 0.65% Varies 0.00% 4.39%
Contribution Amount for 2002 $ 129,269 $147,712 2,577 0 $567,148
EMPLOYER CONTRIBUTION:
Required Rate @ 12/31/02 1.32% 1.32% 1.32% 0.22% 2.86%
Contribution Amount for 2002 $ 31 176 E 295 088 431 $3 609 E 369 533
' Receive reduced benefits
Can withdraw Defined Contribution of separation,
varies under Defined Benefit portion.
PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS)
Plan Description
The PERS system was established by the State legislature in 1947 under Revised Code of
Washington (RCW) Chapter 41.40. Membership in the system includes elected officials, state
employees, and employees of local government. Approximately 46 percent of PERS members
are state employees.
' The PERS system consists of three plans. Participants who joined the system prior to October 1,
1977 are Plan 1 members. Participants joining October 1, 1977 to September 1, 2002 are Plan 2
members. Participants joining after September 1, 2002 may be eligible for either Plan 2 or Plan 3.
Washington State Auditor's Office
39
n } a
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
The new PERS Plan 3 officially went into effect on March 1, 2002. PERS members currently in Plan
2 have an option to transfer to Plan 3. Plan 3 combines both a defined benefit plan and defined
contribution plan. All new PERS members have 90 days from their first eligibility to decide which
Plan to choose.
Retirement benefits are financed from employee and employer contributions and investment
earnings. Retirement benefits in Plans 1 and 2 are vested after completion of five years of
eligible service. Under Plan 3, participants may retire if they meet any one of three criteria:
• Age 65 with at least 5 years of eligible service (12 months after age 54);
• Age 65 with at least 5 years of eligible service by June 1, 2002 under PERS Plan 2 and
transferred to Plan 3; or
• Age 65 with at least 10 years of eligible service if either criterion is not met.
All plans provide retirement and disability benefits, annual cost -of -living adjustments, and death
benefits to plan members and beneficiaries.
Funding Policy
The State legislature established Plan 1 employer contribution rates, and Plan 2 employer and
employee contribution rates each biennium. Employee contribution rates for Plan 1 are
established by statute and do not vary from year to year.
Plan 3 defined benefit component rates are currently equal to the Plan 2 employer contribution.
The defined contribution component has six options, and once selected, is irrevocable unless the
participant changes employers. The six options are:
1. 5 percent fixed rate at all ages.
2. 5 percent up to age 35
6 percent ages 35-44
7.5 percent age 45 and older
3. 6 percent up to age 35
7.5 percent ages 35-44
8.5 percent age 45 and older
4. 7 percent fixed rate at all ages
5. 10 percent fixed rate at all ages
6. 15 percent fixed rate at all ages
See Table 18 for information regarding contribution rates and employer/employee contributions
as of December 31, 2002.
LAW ENFORCEMENT OFFICERS b FIRE FIGHTERS RETIREMENT SYSTEM (LEOFF)
Plan Description
The LEOFF system was established by the State legislature in 1970 under Revised Code of
Washington (RCW) Chapter 41.26. Membership includes all full-time law enforcement officers
and fire fighters. LEOFF is comprised solely of non -state employees.
Washington State Auditors Office
40
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
The LEOFF system consists of two plans. Participants who joined the system prior to October 1,
1977 are Plan I members. Participants joining October 1, 1977 and after are Plan 11 members.
Retirement benefits are financed by employee and employer contributions, investment
earnings, and legislative appropriation. Retirement benefits in both plans are vested after
completion of five years of eligible service. Both plans provide retirement and disability benefits,
annual cost -of -living adjustments, and death benefits to plan members and beneficiaries.
Funding Policy
Plan I employers and employees are required to contribute at a prescribed rate and the State is
responsible for the balance of the funding. Plan 11 employers and employees are required to
contribute at levels established by the State legislature. The contribution rates are developed by
the Office of the State Actuary in order to fund the system. See Table 18 for information
regarding contribution rates and employer/employee contributions as of December 31, 2002.
TABLE 17: PERS AND LEOFF INFORMATION BY SYSTEM
ITEM (DOLLARS IN MILLIONS)
PERS
LEOFF
City Participating Payroll
$
21.847
$
14.451
Plan I City Contribution Rate @ 12/31/02
1.32%
0.2274
Plan II City Contribution Rate @ 12/31/02
1.=
2.86%
City Plan Contribution:
2002
$
0.326
$
0.373
2001
$
0.656
$
0.437
M)
$
0.834
$
0.492
1999
$
1.087
$
0.583
1998
$
1.283
$
0.636
1997
$
1.230
$
0.608
Plan I Employee Contribution Rate @ 12/31/02
6.00%
0.00%
Plan II Employee Contribution Rate @ 12/31/02
0 65%
4 39%
• All required contributions to both systems were made
by the city and the employees.
Historical trend and other information regarding the PERS and LEOFF plans are presented in the
State Department of Retirement Systems 2002 Comprehensive Annual Financial Report. A copy
of this report may be obtained by contacting the Department of Retirement Systems,
Administrative Services Division, PO Box 48380, Olympia, WA 98504-8380.
FIREMEN'S PENSION
Plan Description
The City is the administrator of a Firemen's Pension Plan, a closed, single -employer, defined
benefit pension plan established in accordance with Revised Code of Washington (RCW) 41.18
and in accordance with the Renton Municipal Code. This plan provides retirement and disability
benefits, annual cost -of -living adjustments, and death benefits to plan members and
beneficiaries. This system was established for fire fighters employed prior to March 1, 1970, when
the LEOFF retirement system was established. The retirement benefits vest after 20 years of
service. Members may retire after 25 years of service regardless of age; and after age 50 with 20
or more years of service.
Washington State Auditor's Office
41
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
The Firemen's Pension Plan is considered part of the City's reporting entity and is included in the
City's financial statements as a pension trust fund. An actuarial report prepared by Milliman, USA
may be obtained by contacting the City of Renton Finance Department, 1055 South Grady
Way, Renton, Washington 98055. At December 31, 2002, there were 43 members in the System.
This includes 36 retirees and beneficiaries currently receiving benefits; 7 retirees currently
receiving full retirement benefits through the Law Enforcement Officers and Fire Fighters
Retirement Plan (LEOFF); and no vested or non -vested active members.
Funding Policy
Under State law, the Firemen's Pension Plan is provided an allocation of all monies received by
the State from taxes on fire insurance premiums; interest earnings; member contributions made
prior to the inception of LEOFF; and City contributions required to meet projected future pension
obligations. Costs of administering the Firemen's Pension Plan are paid by the Plan. For 2002, this
cost was $6,507. An actuarial valuation was completed as of January 1, 2003.
Significant actuarial assumptions used in the valuation include: 1) 5 percent inflation rate; 2) 6
percent investment return, compounded annually; 3) 5 percent salary increase annually; 4) 5
percent post -retirement benefit increase annually; 5) level dollar amortization method; and 6)
30-year open amortization period. All assets are carried on a market value basis. There were no
material changes to the benefit provisions, actuarial funding method or other significant factors
that affect contributions required. The Annual Required Contribution (ARC) was computed using
an alternate funding method, the Entry Age Normal Cost Method. Under this method the
projected benefits are allocated on a level basis as a percentage of salary over the earnings of
each individual between entry age and assumed exit age. For actual funding. purposes, the
modified aggregate cost method was used to determine the funding basis.
TABLE 20: ANNUAL PENSION COST AND NET PENSION OBLIGATION
ANNUAL REQUIRED CONTRIBUTION (ARC)
DECEMBER 31, 2000
FISCAL YEAR ENDING
DECEMBER 31, 2001
DECEMBER 31 2002
Annual Normal Cost Beginning of Year
Amortization of UAL Beginning of Year
Interest to End of Year
$ 2,180
90,826
6,510
$ 0
(19,675)
(1,180)
$ 0
(19,675)
(1,180)
ARC at End of Year
99,S16
0
0
Add Interest on NPO (Net Pension Obligation)
Subtract Adjustment to ARC
(4,738)
(5,098)
(867)
(943)
(3,781)
(4,435)
Annual Pension Cost (APC)
99,876
76
654
Subtract Employer Contributions
44,582
50,703
55,730
Change In NPO
(55,294)
(50,627)
(55,076
NPO at Beginning of Year
(67,686)
(12,392)
(63,019)
NPO at End of Year
$ (12,392)
$ (63,019)
$ (118,095)
Washington State Auditor's Office
42
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 21: SCHEDULE OF FUNDING PROGRESS
(Rounded to thousands)
UNFUNDED
ACTUARIAL ACTUARIAL UAAL AS A
ACTUARIAL ACCRUED ACCRUED PERCENTAGE
VALUATION VALUE OF LIABILITIES LIABILITIES FUNDED COVERED OF COVERED
DATE ASSETS ENTRY AGE (UAAL) RATIO PAYROLL PAYROLL
January 1, 1997 $ 5,238 $ 6,444 $1,206 81.28% $ 260 463.85%
January 1, 2001 $ 7,067 $ 6,780 (287) 104.2% $ 0 N/A
January 1, 2003 $ 9,189 $ 6 472 (2,717) 142% $ 0 N/A
TABLE 22: SCHEDULE OF EMPLOYER CONTRIBUTIONS
ANNUAL
ACTUAL ACTUAL TOTAL REQUIRED PERCENTAGE
FISCAL YEAR EMPLOYER FIRE INSURANCE EMPLOYER CONTRIBUTION OF ARC
ENDING CONTRIBUTION PREMIUMS CONTRIBUTIONS (ARC) CONTRIBUTED
December 31, 2000 0 44,582 44,582 99,516 44.80%
December 31, 2001 0 50,703 50,703 0 N/A
December 31, 2002 0 55,730 55,730 0 N/A
TABLE 23: GASB STATEMENT NO.27 THREE-YEAR TREND INFORMATION
(Rounded to thousands)
CONTRIBUTION
ANNUAL AS A NET PENSION
FISCAL YEAR PENSION COST PERCENTAGE OBLIGATION
ENDING (APC) OF (APC) (NPO)
December 31, 2000 $ 99,876 44.64% ($12,392)
December 31, 2001 76 667.14% ($63,019)
December 31, 2002 654 85 21% ($118 095)
TABLE 24: ANNUAL DEVELOPMENT OF PENSION COST
TOTAL
ARC
EMPLOYER
FISCAL YEAR
ARC AT END
INTEREST ON
ADJUST-
CONTRIBU-
CHANGE IN
NPO
ENDING
OF YEAR
NPO
MENT
APC TIONS
NPO
BALANCE
12/31/00
99,516
(4,738)
(5,098)
99,876 44,582
55,294
(12,392)
12/31/01
0
(867)
(943)
76 50,703
(50,627)
(63,019)
12/31 /02
0
(3,7811
(4,435)
654 55,730
(55,076)
(118,095)
In order to comply with GASB reporting requirements, the Annual Required Contribution has
been calculated using an alternate funding method, the Entry Age Normal Cost Method. Under
this method, the projected benefits are allocated on a level basis as a percentage of salary
over the earnings of each individual between entry age and assumed exit age. Employees are
not required to make contributions. The contributions to the System for 2002 include $55,730 from
fire insurance premiums and $1,252,935 of investment income.
Washington State Auditor's Office
43
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
OTHER POST EMPLOYMENT BENEFITS
In addition to the pension benefits described in Note 10, the City provides post employment
benefits in accordance with State statute to all LEOFF 1 (law enforcement officers and fire
fighters hired prior to 1011177) and Fire Pension (fire fighters hired prior to 3/1/70) retirees.
Currently there are 99 LEOFF I retirees who receive necessary medical and hospitalization
coverage and 5 retirees who are covered solely by the Fire Pension Plan and receive medical
coverage limited to treatment of service -related disabilities only. Expenditures for post
employment health care benefits are recognized as retirees report claims. The City does not
have a funding policy at this time and no assets are designated for this purpose. During the
year, expenditures of $333,706 were recognized for post employment health care.
State statute provides that the City's responsibility for medical payments of LEOFF I retirees is
secondary to any other coverage retirees receive or are eligible to receive. The City recognizes
a potential savings exists when retirees utilize Medicare as primary coverage and the City for
secondary coverage and ineligible expenses. Therefore, upon reaching age 65, the City
requires the retirees to apply for and utilize Medicare Part B coverage. The City reimburses these
Medicare premiums at an average cost of approximately $54.00 per month for 35 LEOFF I
retirees and 5 Fire Pension retirees.
NOTE 11 - PRIOR YEAR RESTATEMENTS
In 2002, the City implemented GASB Statement No. 33, "Accounting and Financial Reporting for
Nonexchange Transactions". Statement No. 33 reclassifies capital contributions from the Fund
Equity section to an operating statement accounting. In addition,. the reporting requirement
reflects current year change in contributions, instead of a cumulative balance.
The effective date of this pronouncement is for financial statement periods beginning after
June 15, 2000; as a result, the 2001 comparative totals have been restated.
NOTE 12 - CONSTRUCTION COMMITMENTS
At December 31, 2002, the City had significant contractual construction commitments. These
are listed in Table 25:
TABLE 25: CONSTRUCTION COMMITMENTS
PROJECT TITLE COMMRMENT FUNDING SOURCE
Waterworks Improvements $ 716,931 Public Works Trust Fund
Loans/Grants
Community Services Improvements 3,959,816 General/Grants
Transportation Improvements 204,889 General/Grants
NOTE 13 - LONG-TERM DEBT AND CAPITAL LEASES
The City of Renton's long-term debt consists of General Obligation Debt, repaid mainly from
general governmental revenue sources; Special Assessment Debt, repaid from special
assessment payments from participants; and Proprietary Debt, repaid from proprietary revenues.
These debts are accounted for in the following areas: 1) The outstanding general obligation
Washington State Auditor's Office
44
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
debt and special assessment debt are reported in the General Long -Term Debt Account Group;
2) The repayment, or debt service of the same, is recorded in the Debt Service Funds; and 3) The
proprietary debt liability and repayment of the same are reported in individual Proprietary Funds.
The City has AA- and A+ bond ratings from independent rating agencies for its General
Obligation Bonds and Revenue Bonds respectively. Table 26 summarizes long-term debt
transactions of the City for the year ended December 31, 2002. A detail of all outstanding debt
of the City is listed in Table 27.
TABLE 26: LONG TERM DEBT ADDITIONS AND RETIREMENTS SUMMARY
PAYABLE PAYABLE
BEM 1/1/02 ADDED RETIRED 12/31/02
GENERAL:
General Obligation Bonds
$ 31,550,583
$ 3,895,000
$ 1,816,000
$ 33,629,583
Installment Contracts
193,708
0
26,268
167,440.
Special Assessment
135,000
0
135,000
0
Employee Leave Benefits
4,225 611
101,524
0
4,327,135
TOTAL GENERAL
$ 36,104,902
$ 3 996 524
$ 1 977 268
$ 38 124158
PROPRIETARY:
Revenue Bonds
$ 23,070,000
$ 11,980,000
$ 3,820,000
$ 31,230,000
Capital Leases
45,656
0
38,418
7,238
Employee Leave Benefits
446,251
96,012
0
542,263
Public Works Trust Fund Loans
7,894,356
948,053
620,274
8,222,135
TOTAL PROPRIETARY
$ 31,456,263
$ 13,024,065
$ 4 478,692
$.40 001 638
TOTAL ALL FUNDS:
General Obligation Bonds
$ 31,550,583
$ 3,895,000
$ 1,816,000
$ 33,629,583
Revenue Bonds
23,070,000
11,980,000
3,820,000
31,230,000
Installment Contracts .
193,708
0
26,268
167,440
Capitol Leases
45,656
0
38,418
7,238
Special Assessment
135,000
0
135,000
0
Employee Leave Benefits
4,671,862
197,536
0
4,869,398
Public Works Trust Fund Loan
7,894,356
948,053
620,274
8,222,135
TOTAL ALL FUNDS
$ 67,561,165
$ 117,020,589
$ 6 455 959
$ 78125 794
Washington State Auditor's Office
45
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 27: OUTSTANDING DEBT AS OF DECEMBER 31, 2002
TOTAL
INTEREST
ISSUED
MATURITY
AMOUNT
OUTSTANDING
ITEM
RATES
DATE
DATE
ISSUED
1/l/02
ISSUED
REDEEMED
12/31/02
General Obligation Bondi
Limited
1989 G O Refunding Bonds
6.75%-7.00%
06/01/89
05/01/02
$
2,085,000
$
290,000
$
0
$
290,000
$ 0
1993 G O Refunding Bonds
3.00%-4.80%
08/01/93
06/01/02
4,910,000
855,000
0
855,000
0
1994 G O Bonds
4.60%-6.30%
12/01/94
12/01/04
980,000
65,000
0
0
65,000
19,96 G O Bonds
425%-5.40%
10/15/96
10/15/06
553,337
454,012
0
58,001
396,011
19,97 G O Refunding Bonds
5.25%-5.55%
05/01/97
12/01/06
2,683,827
2,683,827
0
0
2,683,827
1997 G O Bonds
5.55%-5.75%
05/01/97
12/01/17
14,697,744
2,037,744
0
0
2,037.744
2000 GO Valley Comm
5.31%
09/15/00
12/01/15
2,551;600
2,455,000
0
128,000
2,327,000
2001 GO Refunding Bonds
2.10%-4.85%
10/ 18/01
12/01 / 17
13,505,000
13,195,000
0
0
13,195,000
2001 G O Bonds
4.907-5.00%
10/18/01
12/01/21
6.000,000
6,000,000
0
0
6,000,000
2002 GO Bonds
2.50%-5.00%
7/15/02
12/01/22
3,895,000
0
3,895,000
0
3,895,000
SUBTOTAL LIMITED GO
S1,861,508
28,035,583
3,89S,000
1,331,000
30,S99,583
Unlimited
1993 G O Refunding Bonds -Coulon Park
4.00%-6.10%
09/01/93
05/01/02
4.660,000
140,000
0
140,000
0
1993 G O Refunding Bonds -Senior Housing
2.70%-5.20%
09/01/93
02/01/09
4,270,000
3,375,000
0
345,000
3,030,000
SUBTOTAL UNLIMITED GO
8.930,000
3,515,000
0
48S,000
3,030,000
TOTAL GENERAL OBLIGATION BONDS
60,791,S08
31,5W 583
3,89S,000
1,816,000
33,629,S83
Indotiment Contract:
Certificates of Participation
4.51%
09/01/98
06/01/08
278,172
193,708
0
26,268
167,440
TOTAL INSTALLMENT CONTRACTS
278,172
193,708
0
26,268
167,440
TOTAL GENERAL OBLIGATION DEBT
$
61,069,680
$ 31,744,291
$
3,89S,000
$
1,842,268
$ 33,797,023
Revenw Bonds:
1992 Water/Sewer
3.50%-6.50%
06/01/92
12/01/02
$
4,000,000
$
180,000
$
0
$
180.000
$ 0
1992Water/Sewer Rehmding
3-%%-6.35%
06/01/92
12/01/06
4,635,000
7-170.000
0
2,170,000
0
1993 Water/Sewer
3.00%-5.375%
08/01/93
04/01/13
5,285,000
3,760,000
0
230,000
3,530,000
1993Wafer/Sewer Refunding
3.00%-5.375%
08/01/93
04/01/10
8,860,000
6,425,OW
0
775,000
5.650,000
1994 Water/Sewer
5AS%-6.55%
11/01/94
11/01/04
3,570.000
610,000
0
190,000
420,000
19,98 Woter/Sewer Refunding
3.70%-5.10%
03/01/98
06/01/13
6,120.000
5,595,000
0
50,000
5,545,000
1999 Golf System Refunding
325%-5.30%
04/01/99
12/01/15
5,040,000
4,330,000
0
225,000
4,105,000
2002 Water/Sewer
250%-5.25%
07/01/02
12/01/15
11,980,000
0
11.980,000
0
11,980,000
TOTAL REVENUE BONDS
$
49,490,000
$
23,070,OD0
$ 11,980,000
$
3,820,000
$ 31,230,000
Pubpc Works Trust fund Loans:
Sierra Heights Sewer Improvements
3.00%
10/20/92
07/0l/12
888,462
282,067
0
25,642
256,425
Central Renton Sewer Replacement
1.00%
06/14/93
07/01/15
1,631JW
1,153,838
0
87,483
1,066,345
East Renton Interceptor
2.00%
06/14/93
07/01/13
2,542,704
1,614,840
0
134,570
1,480,270
Dayton Avenue NE
2.00%
05/24/94
07/01/14
96,958
66,340
0
5,103
61,237
Sanitary Sewer Grouting
2.00%
05/19/94
07/01/04
349,011
185,407
0
61,802
123,605
NE 27th/Aberdeen Drainage Improvements
1.00%
06/27/95
07/01/15
731,000.
596,257
0
42,590
553.667
East Kennydole Interceptor
2.00%
06/26/96
07/01/16
2,093,740
1,752,817
0
116,855
1.635,962
Honeycreek Interceptor
2.00%
06/26/96
07/01/16
1,840,568
1,453,080
0
96,872
1,356,208
Corrosion Control Treatment Facilities
1.00%
03/26/96
07/01/17
1,106,000
789,711
0
49,357
74OX4
Maplewood Water Improvement
0.50%
1/22/02
7/1/06
425,873
0
425,873
0
425,873
Const. CT Pipeline for Wells
0,50%
11/5/02
7/1/22
522,180
0
522,180
0
522,180
TOTAL PUBLIC WORKS TRUST FUND LOANS
$
12,428,296
$
7,894,3S7
$
948,OS3
$
620,274
$ 8,222,135
Captial Leases:
John Deere Equipment
9.50%
10/01/97
09/01/02
$
21,298
$
3,427
$
0
$
3,427
$ 0
John Deere Equipment
10.39%
10/01/97
09/01/02
42,473
6,949
0
6,949
0
Yamaha Golf Course Carts
5.44%
04/01/00
04/01/03
80,668
35,280
0
28,042
7,238
TOTAL CAPITAL LEASES
$
144,439
$
45,656
$
0
$
38,418
$ 71238
LID Bonds and Notes:
329Street/Utilities
3.00%-5.50%
04/01/93
04/01/02
$
1,654,063
$
135,000
$
0
$
135,000
$ 0
TOTAL LID BONDS AND NOTES
$
1,6S4,063
$
13S,000
$
0
$
13S,000
$ 0
Employee leave Benefit
$
0
$
4,671,862
$
197,536
$
0
$ 4,869,398
TOTAL OUTSTANDING DEBT
$ 124,S86,478
$ 67,S61,165
$ 17,020,S89
$
6,455,959
$ 78,12S,794
Washington State Auditor's Office
46
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
DEEP DISCOUNT DEBT
The 1996 Limited General Obligation Bond Issue included capital appreciation bonds that are
issued at a deep discount. The deep -discount debt will mature in the years 2005 and 2006 with
an accreted value of $25,000 and $194,000 respectively. The deep -discount debt is reported in
the General Long Term Debt Account Group in the amount of $127,012, net of the remaining
unamortized discount.
' The 1997 Limited General Obligation Bond issue included capital appreciation bonds that are
t issued at a deep discount. The deep -discount debt will mature in the years 2006, 2007, and 2008
and 2009 with an accreted value of $335,000, $1,245,000, $1,250,000 and 1,000,000, respectively.
The deep -discount debt is reported in the General Long Term Debt Account Group in the
amount of $2,037,744, net of the remaining unamortized discount.
SPECIAL ASSESSMENT DEBT WITH GOVERNMENTAL COMMITMENT
As of December 31, 2002, the final amount of $135,000 of long-term special assessment debt was
redeemed. This debt was issued to fund capital improvements to enhance the utility,
accessibility and aesthetic value of property within the City of Renton. The source of repayment
of this debt is in the form of assessments against benefiting property owners. In the event of
default by one of these property owners, the City is obligated for repayment, and has
established a guaranty fund for that purpose. As of December 31, 2002, special assessment
receivables totaled $473,868 that includes $1,148 of delinquent assessments.
DEBT LIMIT CAPACITIES
State law provides that debt cannot be incurred in excess of the following percentages of the
value of the taxable property of the City: 1.5 percent without a vote of the people provided the
indebtedness with a vote is 1 percent or less; 2,5 percent with a vote of the people; 5,0 percent
with a vote of the people, provided the indebtedness in excess of 2.5 percent is for utilities; and
7.5 percent with a vote of the people provided the indebtedness in excess of 5.0 percent is for
open space development and parks facilities. At December 31, 2002, the debt limits for the City
were as follows:
TABLE 28: DEBT LIMIT CAPACITIES
WITHOUT WITH A VOTE OF THE PEOPLE
ITEM A VOTE 2.5% 5.0% 7 5%
Legal Limit $ 83,908,207 $139,847,012 $ 279,694,024 $ 419,541,037
_Outstanding Net Indebtedness 29,789,195 32,258,497 0 32,258,497
Capacity Available $ 54,119,012 $107 588 515 $ 279,694,024 $ 387,282 450
REFUNDED DEBT
As of December 31, 2002, the City's refunded debt includes three outstanding general obligation
and revenue bond issues. During 2002, the 1992 Limited GO Bonds, 1994 Limited GO Bonds and
the 1992 Water & Sewer - Refunded bonds were due and called. The proceeds of the new
refunding bond issues have been placed in an irrevocable trust to provide for all future debt
service payments on the old bonds. As a result, the refunded bonds are considered to be
defeased and the liability has been removed from the City's financial statements. Schedules of
assets, liabilities, and equity as of December 31, 2002, and changes to refunded bonds payable
are provided in the following tables.
Washington State Auditor's Office
47
F
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 29: REFUNDED BONDS
U.S. BANK
CORPORATE
ITEM
TRUST
ASSETS:
Cash with Trustee
$ 2,327
Investments with Trustee
19,949,174
Estimated Interest Receivable
942,635
TOTAL ASSETS
$ 20,894,136
LIABILITIES:
Refunded Bonds Payable
$ 19,115,000
EQUITY:
Earnings with Trustee
1,779,136
TOTAL LIABILITIES AND EQUITY
$ 20,894,136
TABLE 30: CHANGES TO REFUNDED BONDS PAYABLE
BALANCE BALANCE
ITEM 12/31/01 INCREASE DECREASE 12/31/02
Refunded Bonds Payable GO $12,865,000 $ 0 $ 205,000 $12,660,000
Refunded Bonds Payable Revenue 9,230,000 0 2,775,000 6,455,000
TOTAL $22 095 000 $ 0 $ 2 980 000 $19 11 S 000
DEBT SERVICE TO MATURITY
Following is a schedule showing the debt service requirements to maturity for the City's long-term
debt. Formulas have been implemented to compute the principal and interest obligations for
the special assessment debt as it is redeemed in direct proportion with special assessment
collections from district participants. A formula has also been used to compute the interest
requirements on the general obligation debt that carries a variable interest rate tied directly to
the prime rate. Deep -discount debt is reported at face value at maturity.
Washington State Auditor's Office
48
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 31: DEBT SERVICE REQUIREMENT TO MATURITY (DOLLARS IN THOUSANDS)
INSTALLMENT
TOTAL LONG TERM
REVENUE
PW TRUST
CONTRACTS
SPECIAL
TOTAL LONG
GO DEBT
BONDS
FUND LOANS
CAPITAL
LEASES
ASSESSMENT
TERM
DEBT
YEAR
PRINCIPAL
INTEREST
1PRINCIPAL
INTEREST
1PRINCIPAL
INTEREST
1PRINCIPAL
INTEREST
1PRINCIPAL INTEREST
1PRINCIPAL
INTEREST
2003
1,417
1,635
1,870
1,483
727
93
7
0
0
0
4,021
3,211
2004
1,477
1,574
1,965
1,393
754
86
0
0
0
0
4,196
3,053
2005
1,376
1,684
2,065
1,292
692
78
0
0
0
0
4,133
3,054
2006
1,350
1,714
1,885
1,198
692
71
0
0
0
0
3,927
Z983
2007
1,407
1,720
1,980
1,105
586
63
0
0
0
0
3,973
2,888
2008
1,393
1,732
2,075
1,005
586
56
0
0
0
0
4,054
2,793
2009
1,490
1,613
2,175
908
586
49
0
0
0
0
4,251
2,570
2010
1,520
1,070
2,275
806
586
42
0
0
0
0
4,381
1,918
2011
1,575
1,010
2,370
706
586
35
0
0
0
0
4,531
1,751
2012
1,655
947
Z455
595
586
28
0
0
0
0
4,696
1,570
2013
1,720
862
1,150
487
560
21
0
0
0
0
3,430
1,370
2014
1,810
774
1,105
447
390
15
0
0
0
0
3,305
1,236
2015
1,900
681
1,145
396
385
10
0
0
0
0
3,430
1,087
2016
1,995
583
765
341
291
5
0
0
0
0
3,051
929
2017
2,095
479
805
307
77
1
0
0
0
0
2,977
787
2018
1,615
371
1,000
270
27
1
0
0
0
0
Z642
642
2019
1,705
287
1,000
217
27
1
0
0
0
0
Z732
505
2020
1,800
199
1,000
165
28
0
0
0
0
0
Z828
364
2021
1,885
108
1,045
112
28
0
0
0
0
0
2,958
220
2022
285
14
1,100
58
28
0
0
0
0
0
1,413
72
TOTALS
$ 31,470 $19
057
$ 31,230 $13,291
$ 8,222 $
655
$ 7 $
$ $
$ 70 929 $
33,003
AMOUNT AVAILABLE FOR DEBT SERVICE
Fund balances that have been reserved for debt repayment are $2,030.335 in the debt service
funds.
CAPITAL LEASES
The City entered into lease agreements in 1997 and 2000 as lessee for financing the acquisition
of golf carts and lawn equipment for its Municipal Golf Course. The leases qualify as capital
leases for accounting purposes. Therefore, at inception of the leases, the equipment was
recorded as assets with a corresponding long-term liability equal to the present value of the
future lease payments that totaled $144,439. The fund records lease payments as reductions of
the long-term liability' and as interest expense over the life of the lease. As of December 31,
2002, the current portion of capital leases payable is $7,238. Table 32 provides the future
minimum lease obligations and the net present value of these minimum lease payments as of
December 31, 2002.
Washington State Auditots Office
49
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 32: CAPITAL LEASE OBLIGATIONS
GOLF COURSE
YEAR ENDING DECEMBER 31, 2002 FUND
2003 7,301
Total Minimum Lease Payments 7,301
Less: Interest (63)
PRESENT VALUE OF MINIMUM LEASE PAYMENTS $ 7,238
In April 2000, the City entered into an interlocal agreement along with the cities of Kent, Tukwila,
Auburn, and Federal Way to form the Valley Communications Public Development Authority
(PDA). The formation of the PDA is for the purpose of issuing and servicing bonds in order to
provide financing to acquire land, and acquire, construct and equip a facility for the operations
of the Valley Communications Center.
The general obligation bonds were for $12,758,000 and each city is obligated to 20 percent of
the obligation. At 2002, the City of Renton's portion of the obligation outstanding is $2,327,000,
and is included in the 2002 limitation of indebtedness.
NOTE 14 - DEFERRED CHARGES IN PROPRIETARY FUNDS
In accordance with generally accepted accounting principles for regulated businesses, the
Waterworks Utility Fund had a deferred cost of $320,000 in 1982 that was a Utility Fund payment
for construction of a new City Shop facility, which was occupied in mid-1984. The facility was
constructed from the proceeds of a $2,300,000 General Obligation Bond Issue.
The $320,000 will be credited toward the Utility's portion of the rental charge for the new facility
and will be expensed over the 20-year life of the bond issue. As of December 31, 2002, there
was a balance remaining of $16,000.
NOTE 15 - RESERVATIONS AND DESIGNATIONS OF FUND EQUITY
Following is an analysis of fund equity reservations and designations by type for each of the City's
fund groups.
TABLE 33: RESERVATIONS OF FUND EQUITY
GENERAL DEBT CAPITAL TRUST L
EQUITY RESERVED FOR: FUND SERVICE PROJECTS ENTERPRISE AGENCY TOTAL
Debt Service/Arbitrage $ 0 $ 2,030,335 $ 0 $10,114,794 $ 0 $12,145,129
Advances/Other Funds/Prepaids 83,000 0 1,260,000 0
Future Use 0 0 0 n
1,343,000
0
Employees' Pension Benefits 0 0 0 0 8,220,452 8,220,452
TOTAL $ 83,000 $ 2,030,335 $ 1,260 000 110 114,794 $ 8,220,452 $21 708 581
Washington State Auditor's Office
50
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 34: UNRESERVED DESIGNATED FUND EQUITY
EQUITY DESIGNATED FOR: GENERAL FUND
Inmate Health & Welfare $ 44,494
Investigative Fund Confiscations 126,711
TOTAL $ 171205
NOTE 16 - SEGMENT INFORMATION FOR ENTERPRISE FUNDS
The City maintains four enterprises whose operations are accounted for in the Enterprise Funds
and are financed and operated in a manner similar to private business. It is generally intended
that the costs of providing goods or services to the general public on a continuing basis should
be financed or recovered primarily through user charges. Segment information for the year
ended December 31, 2002 follows:
TABLE 35: SEGMENT INFORMATION FOR ENTERPRISE FUNDS
WATERWORKS SOLID GOLF TOTAL ENTERPRISE
ITEM UTILITY AIRPORT WASTE COURSE FUNDS
TOTAL OPERATING REVENUE j 23,809,722 $ 786,412 j 8,670,042 j 2,229,894 j 35,496,070
OPERATING EXPENSES:
Operations & Maintenance
13,193,177
549,824
7,336,156
1,405,946
22,485,103
Administrotive & General
2,560,881
121,981
0
0
Z682,862
Insurance
0
24,317
0
0
24,317
Taxes
1,741,414
0
1,092,628
9,728
2,843,770
Depreciation
3 763 961
157190
25,931
247,294
4,194,376
Total Operating Expenses
21,259 433
&S3 312
8,454,715
1 662 968
32,230 428
Net Operating Income (Loss)
Non-Operaling Revenue Net of Expenses
Operating Transfers in (out)
2,550,289
(948,963)
110,079)
(66,900)
24,450
0
215,327
139,602
0
566,926
(197,001)
0
3,265,642
(981,912)
(10,079)
Net Income (Loss)
j 1,591247
j (42 450)
j 354,929
y 369,925
j 2,273 651
Net Working Capital
$ 12,331,711
$ 3,242,105
$ 1,235,504
j 1,318,894
S 18,128,214
Additions to Property, Plant and
Equipment, Net of Disposals
11,502,468
561,144
(25,931)
(11,500)
12,026,181
Total Assets
185,977,984
9,370,585
1,488,816
10.746,280
207,583,665
Long Term Debt, Net of Current Portion
& Bond Premium/Discount
32,463,651
0
0
3,452,864
35,916,515
Current Capital Contributions
9,054,627
151,050
0
0
9,205,677
_TOTAL FUND EQUITY
S 149 885 326
$ 9158 368
S 1 glt 729 $
6 916 8778
S 167,219,301
NOTE 17 - LITIGATION
The City is involved in several pending lawsuits. The City Attorney estimates that the potential
claims against the City not covered by insurance resulting from such litigation would not
materially affect the financial statements of the City.
Washington State Auditor's Office
51
R
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
NOTE 18 - RISK MANAGEMENT
The City of Renton is exposed to various risks of loss related to tort; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City
of Renton protects itself against unforeseen losses by utilizing a three -pronged risk management
approach. First, the City self -funds first level losses through its Insurance Fund. Second, excess
insurance is purchased to cover medium and large losses. And third, the City reserves the right
to utilize the provisions of RCW 35A.31.060 to fund catastrophic or uninsured losses. This State
statute allows cities to levy a non -voted property tax increase to pay for uninsured claims. An
analysis of the self-insurance retention levels, limits of insurance, and claims administrators for the
major types of coverage are presented in Table 36. During 2002, there were no reductions in
insurance coverage, and settlements for the last three years have not exceeded insurance
coverage.
The City of Renton is a member of the Washington Cities Insurance Authority (WCIA).
Utilizing Chapter 48.62 RCW (self-insurance regulation) and Chapter 39.34 RCW (Interlocal
Cooperation Act), nine cities originally formed WCIA on January 1, 1981. WCIA was created for
the purpose of providing a pooling mechanism for jointly purchasing insurance, jointly self -
insuring, and/or jointly contracting for risk management services. WCIA has a total of 105
members.
New members initially contract for a three-year term, and thereafter automatically renew on an
annual basis. A one-year withdrawal notice is required before membership can be terminated.
Termination does not relieve a former member from its unresolved loss history incurred during
membership.
Liability coverage is written on an occurrence basis, without deductibles. Coverage includes
general, automobile, police professional, public officials' errors or omissions, stop gap, and
employee benefits liability. Limits are $1 million per occurrence in the primary layer, $2 million per
occurrence, subject to a $12 million annual aggregate, in the excess layer, and $11 million per
occurrence in the second excess layer with no annual aggregate except $10 million per
member for public officials errors and omissions. The second excess layer is insured by the
purchase of reinsurance and insurance. Total limits are $14 million per occurrence. The Board of
Directors determines the limits and terms of coverage annually.
Insurance coverage for property, automobile physical damage, fidelity, inland marine, and
boiler and machinery are purchased on a group basis. Various deductibles apply by type of
coverage. Property insurance and auto physical damage are self -funded from the members'
deductible to $250,000, for all perils other than flood and earthquake, and insured above that
amount by the purchase of reinsurance.
In-house services include risk management consultation, loss control field services, claims and
litigation administration, and loss analyses. WCIA contracts for the claims investigation
consultants for personnel issues and land use problems, insurance brokerage, and lobbyist
services.
WCIA is fully funded by its members, who make annual assessments on a prospectively rated
basis, as determined by an outside, independent actuary. The assessment covers loss, loss
adjustment, and administrative expenses. As outlined in the interlocal, WCIA retains the right to
additionally assess the membership for any funding shortfall.
Washington State Auditor's Office
52
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
An investment committee, using investment brokers, produces additional revenue by investment
of WCIA's assets in financial instruments which comply with all State guidelines. These revenues
directly offset portions of the membership's annual assessment.
A Board of Directors governs WCIA, which is comprised of one designated representative from
each member. The Board elects an Executive Committee and appoints a Treasurer to provide
general policy direction for the organization. The WCIA Executive Director reports to the
Executive Committee and is responsible for conducting the day to day operations of WCIA.
TABLE 36: RISK'MANAGEMENT
RISK RETENTION RISK SHARING
TYPE OF COVERAGE OCCURRENCE CLAIMS ADMIN AGGREGATE CARRIER
Property $ 25,000 WA Cities Ins Authority $ 500,000,000 WA Cities Ins Authority
(per occurrence
subject to sub -limits)
Liability 250,000 WA Cities Ins Authority 14,000,000 WA Cities Ins Authority
(per occurrence)
Auto Liability 250,000 WA Cities Ins Authority 14,000,000 WA Cities Ins Authority
(per occurrence)
Boiler & Machinery 5,000 Arthur J, Gallagher 50,000,000 Zurich
Public Officials 250,000 WA Cities Ins Authority 10,000,000 WA Cities Ins Authority
Crime 10,000 Arthur J, Gallagher 1,000,000 Travelers Casualty &
Surety
Airport Liability 0 Arthur J, Gallagher 50,000,000 Ace Property &
Casualty
Underground Storage Tank 10,000 Arthur J, Gallagher 1,000,000 Commerce & Industry
Worker's Comp 300,000 Johnston & Culberson 1,000,000 Midwest Casualty
Employee Health 190,000 HMA Inc N/A Safeco
The City's Risk Management Program is administered by the Human Resources and Risk
Management Administrator, with claims being processed by the independent claims
administrators noted in Table 36. As of December 31, 2002, the City had accrued the following
amounts for outstanding claims.
TABLE 37: OUTSTANDING CLAIMS
INCURRED/
INCURRED BUT NOT
TOTAL CLAIMS
COVERAGE
REPORTED
REPORTED
PAYABLE
Property & Liability
$ 0
$ 359,920
359,920
Worker's Compensation
0
637,322
637,322
Employee Health
0
883,263
883,263
TOTAL
$ 0
$1 880 505
$1 880 505
Claims settlements and loss expenses are accrued in the Insurance Fund for the estimated
settlement value of both reported and unreported claims. The Insurance Fund is used for
collecting interfund premiums from insured funds and departments, and for paying claims
settlements. Inter -fund premiums are assessed on the basis of claims history, number of
> employees, and value of assets. Table 38 below presents changes in claims liabilities for 2001
and 2002.
Washington State Auditor's Office
53
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2002
TABLE 38: CHANGES IN CLAIMS LIABILITIES
PROPERTY L WORKER'S EMPLOYEE
LIABILITY COMPENSATION HEALTH TOTALS
ITEM 1 2002 _ 2001 1 2002 2001 1 2002 2001 1 2002 2001
Claims liabilities at Beginning of Year $ 302,875 $ 843.175 $ 461,520 $ 369,456 $ 745,149 $ 549,333 $ 1,509,544 $ 1,761,964
Claims Expenses:
Current Year and Changes in 530,482 117,648 854,084 751,649 5,439,671 4,929,067 6,824,237 5,798,364
Estimates
Claims Payments (473,437) (657 9481 (678,282) (659,585) (5,301,557) (4,733,251) (6,453,276) (6,050,784)
Claims UabRrlles of End of Year $ 3S9,920 S 302,875 $ 637,322 $ 461,520 $ $93 263 $ 745149 $ 1,980,505 $1 509 S44
NOTE 19 - SUBSEQUENT EVENTS
On approximately March 5, 2003, the Washington State Court of Appeals overturned a lower
court ruling in a previous summary judgment in favor of the City. The original lawsuit, filed by
Scoccolo Construction Inc., could have cost the City between $325,000 and $1 million before
deductible. The City has paid about $100,000 and is appealing the decision.
On June 30, 2003 a fire destroyed a building owned by the City known as the NARCO building..
This building was used as a storage warehouse by the City's Facilities Division. The building is
considered a total loss. Preliminary estimates of the loss are between $50,000 and $100,000. The
asset will be removed from fixed assets in 2003.
NOTE 20 -ACCOUNTING AND REPORTING CHANGE
The 2002 Budget was amended by Ordinance 4973 to create a new fund for the purpose of
capturing all revenue and expenditures associated with the construction of the Henry Moses
Aquatic Center. The appropriation approved by Council was $5,000,000 from excess funds.
Washington State Auditor's Office
54
MCAG NO. 0428
CITY OF RENTON
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED DECEMBER 31, 2002
SCHEDULE 16
September 4, 2003
Page 1 of 1
U.S. DEPT OF JUSTICE DIRECT PROGRAM
LOCAL LAW ENFORCEMENT BLOCK GRANT 16.580 2001LBBX2826 6,596
LOCAL LAW ENFORCEMENT BLOCK GRANT 16.580 2000LBBX2753 42,356
TOTAL CFDA #
48,953
COPS IN SCHOOLS
TOTAL DEPT OF JUSTICE
16.710
2001 SHWX0247. 98.030
146,983
U.S. DEPT OF AGRICULTURE INDIRECT AWARD FROM WA STATE OFFICE OF SUPERINTENDENT OF PUBLIC SCHOOLS
SUMMER FOOD PROGRAM 10.559 17-908 52,782
TOTAL DEPARTMENT OF AGRICULTURE. 52,782
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT INDIRECT AWARD FROM KING COUNTY
CDBG HOUSING ASSISTANCE PROGRAM
14.218
HCD/C751-02
145,806
CDBG PLANNING AND ADMIN
14.218
HCD/C507-02
57,153
CDBG VISITING NURSE SERVICES
14.218
HCDIC859-02
7,201
CDBG RENTON COMMUNITIES IN SCHOOLS
14.218
HCD/C871-02
12,294
CDBG EMERGENCY FEEDING PROGRAM
14.218
HCDIC865-02
11,821
CDBG ELDERHEALTH NW CONNECTION PROG
14.218
HCD/C855-02
8,984
CDBG DOMESTIC ABUSE WOMENS NETWORK GENERAL
14.218
HCD/C851-02
8,511
CDBG CENTRAL HLTH CNTR OF KING CNTY - DENTAL
14.218
HCD/C845-02
12,766
TOTAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
264,536
U.S. DEPT OF TRANSPORTATION INDIRECT AWARD FROM WA STATE DOT
DOWNTOWN TRANSIT PROGRAM
20.205
P-STPUL-1173(001)
83,435
MONSTER RD SW / 68TH AVE GUARDRAIL
20.205
STPH-1079(002)
40,058
LOGAN AVE BRIDGE SEISMIC RETROFIT
20.205
BHM-1131(001)
21,230
SR 1671 SW 27th St / HOV
20.205
CM1276(003)
285,236
SW 7TH ST. LIND AVE SW
20.205
STPH-1292(001)
27,250
RAILROAD CROSSING LK WASHINGTON BLVD
20.205
STPXP-1171(004)
5,000
SOUTH 2ND STREET
20.205
STPH- 0900(015)
223,200
SUNSET BOULEVARD/ANACORTES
20.205
P-STPH-TA96(161)
163,818
TOTAL U.S. DEPT OF TRANSPORTATION INDIRECT AWARD FROM WA STATE DOT
849,228
U.S. DEPARTMENT OF TRANSPORTATION/FEDERAL AVIATION ADMIN DIRECT PROGRAM
REHABILITATION SEAPLANE RAMP
20.106
DOT-FA01NM-0077
199,595
AIRSIDE/LANDSLIDE SEPARATION IMP
20.106
DOT-FA02NM-0085
150,000
TOTAL DEPARTMENT OF TRANSPORTATION/FEDERAL AVIATION ADMIN
PROGRAM
349,595
TOTAL U.S. DEPARTMENT OF TRANSPORTATION
1,198,823
FEDERAL EMERGENCY MANAGEMENT INDIRECT AWARD FROM WA STATE
MILITARY DEPT
PUBLIC ASSISTANCE GRANT FOR 2001 EARTHQUAKE
83.544
EM01481028
151,823
TOTAL FEDERAL EMERGENCY MANAGEMENT
151,823
O Af ERAL AS M9f," 1 131 A qd�
The Accompanying Notes to the Schedule of Expenditures of Federal Awards are an Integral Part of this Schedule
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
NOTE 1 - BASIS OF ACCOUNTING
The schedule is prepared on the same basis of accounting as the City's financial statements. The City uses the modified accrual basis of accounting
for governmental funds and agency funds. The accrual basis of accounting is followed in all Proprietary Funds and Pension Trust Funds.
NOTE 2 - PROGRAM COSTS
The amounts shown as current year expenditures represent only federal grant portion of the program costs. Entire program costs, including the
City's portion may be more than shown.
Washington State Auditor's Office
55
MCAG NO. 0428
2002 sCH16 FOR AUDITOR.xis
CITY OF RENTON SCHEDULE 16
SCHEDULE OF STATE OR LOCAL GOVERNMENT FINANCIAL ASSISTANCE September 4, 2003
FOR THE YEAR ENDED DECEMBER 31, 2002 Page 1 of 1
GU RENT
OTHER YEAR
G)2AN �R/PROGRAIId; ITLE i D NO..... , EXPENDII URES ..,`:
WA STATE DEPARTMENT OF ECOLOGY
COORDINATED PREVENTION GRANT (REF 26139) G0200255 29,640
TOTAL WA STATE DEPT OF ECOLOGY 29,640
WA STATE TRANSPORTATION IMPROVEMENT BOARD
MAIN AVE S/S 5THBRONSON WAY N
BENSON ROAD PEDESTRIAN FACILITY
TRANSIT SIGNAL PRIORITY
DOWNTOWN TRANSIT ACCESS
OAKESDALE AVENUE SW PHASE 1
OAKESDALE AVENUE SW PHASE 2
TOTAL WA STATE, TRANSPORTATION IMPROVEMENT BOARD
WA DEPARTMENT OF TRANSPORATION
SR 169 HOV 140TH WAY SE TO SR 900
COMMUTE TRIP REDUCTION
TOTAL WA DEPARTMENT OF TRANSPORATION
WA TRAFFIC SAFETY COMMISSION
RADAR EQUIPMENT PURCHASE
8-1-102(29}1
294,113
8-1-102(031)-1
16,424
9-P-102(007)
80,851
"A02(008)-1 ---- —
5,929
9-P-102(002}1
8,403
9-P-102(010}1
320,684
726,404
GCA 2798 171,284
GCA 2954 / GCA 2316 53,256
224,540
91-6001271
WA STATE DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
COMPREHENSIVE PLAN UPDATE/GMA S02-63000-139
WA STATE DEPARTMENT OF HEALTH
PREHOSPITAL PARTICIPATION GRANT
WA STATE MILITARY DEPARTMENT
STATE & LOCAL ASSISTANCE PROGRAM
PUBLIC ASSISTANCE GRANT FOR 2001 EARTHQUAKE
TOTAL WA STATE MILITARY DEPARTMENT
TOTAL STATE ASSISTANCE
KING COUNTY
CULTURAL FAC PROGRAM ART GRANT
SIGNAL SYNCHRONIZATION S. GRADY WAY/MAIN
LOCAL HAZARDOUS WASTE MGMT PLAN
KING COUNTY COP WRR GRANT
TOTAL KING COUNTY
KING CONSERVATION DISTRICT 9
KING CONSERVATION DISTRICT 9
TOTAL LOCAL ASSISTANCE
91-6W1271
EM030133 / 0185
EM01481028
D32367D / D30583D
SS2001.4
D22067D
D29104D
CAG 02-022 / 02-021
3,500
27,300
1,200
15,339
27,639
42,978
1,055,562
7,500
8,000
13,778
4.3,593
72,871
50,978
123,849
TO,T 1L SSA pA4.1-1-s A1-AS51STANEE
NOTES TO THE SCHEDULE OF STATE AND LOCAL FINANCIAL ASSISTANCE
NOTE 1.- BASIS OF ACCOUNTING
The schedule is prepared on the same basis of accounting as the City's financial statements. The City uses the modified accrual basis of a
for governmental funds and agency funds. The accrual basis of accounting is followed in all Proprietary Funds and Pension Trust Funds.
NOTE 2 - PROGRAM COSTS
The amounts shown as current year expenditures represent only state or local grant portion of the program costs. Entire program costs, in
the City's portion may be more than shown.
Washington State Auditor's Office
56
FACTS ABOUT THE STATE AUDITORS OFFICE
The State Auditor's Office is established in the state's Constitution and is part of the •
executive branch of state government. The State Auditor is elected by the citizens
of Washington and serves four-year terms.
Our mission , is to work in cooperation with our audit clients and citizens as an advocate for
government accountability. As an elected agency, the State Auditor's Office has the independence
necessary to objectively perform audits and investigations. Our audits are designed to comply with
professional standards as.well as to satisfy the requirements of federal, state, and local .laws.
.The State. Auditor's Office has 300 employees: who are located around the state to deliver our.
services effectively and efficiently. Approximately 65 percent of our staff are certified public
accountants or hold'other certifications and advanced degrees.
Our regular audits look at financial information and ;compliance with state, federal and local laws on
the part of all local governments, including schools, and all state agencies, including institutions of
higher education. We also perform fraud, and whistleblower investigations. In addition, the
Legislature can direct our Office to do performance audits of state agencies, programs or -specific
areas of interest:
The results of our audits are widely distributed through a variety of reports, which are available on
our web site., We continue to refine our reporting efforts to ensure the results of our audits aree
,useful and understandable.
We take our role as partners in accountability seriously. We provide training and technical assistance
to governments and have an extensive program to coordinate audit efficiency and to ensure high -
quality audits. .
State Auditor_ Brian Sonntag, CGFM
Chief of Staff. Ted Rutt
Deputy State Auditor/Director of Audit Chuck Pfeil, CPA ,
Deputy State Auditor/Director of Administration
/Legislative Liaison Linda Long, CPA,. CGFM ,
Deputy State Auditor/Director of Operations Jim Brittain, CPA
Local and State Government Liaison. Mike Murphy
Communications Program Manager Mindy Chambers
Main number (360) 902-0370
Web Site Address httn://www.sao.wa-gov
(SAO FACTS.DOC - Rev. 08/02)
CITY OF RENTON COUNCIL AGENDA BILL
SUBMITTING DATA:
FOR AGENDA OF:
Dept/Div/Board.. AJLS/City Clerk
AGENDA STATUS:
Staff Contact... Bonnie Walton
Consent ......... XX
SUBJECT:
Public Hearing..
CRT-03-006; Court Case — Sue H. Cordova vs.
Correspondence..
City of Renton, Jane Doe and John Doe, and the marital
Ordinance...
community composed thereof
Resolution...
Old Business.......
New Business......
Study Session....
EXHIBITS:
Other....
Summons and Complaint
RECOMMENDED ACTION: APPROVALS:
Legal Dept......
Refer to City Attorney and Insurance Services Finance Dept....
Other.
FISCAL IMPACT:
Expenditure Required... Transfer/Amendment..
Amount Budgeted ........ Revenue Generated...
SUMMARY OF ACTION:
Summons and Complaint filed in King County Superior Court by Curry and Williams, PLLC, 230 Auburn
Way S., Suite 1-B, Auburn, 98002, on behalf of Sue H. Cordova, who seeks compensation for damages
sustained due to injuries incurred on 12/08/2000 allegedly due to negligence in removing a post hole
cement barrier at Gene Coulon Memorial Beach Park leaving a hole into which the plaintiffs right leg fell.
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(SUPERIOR COURT OF WASHINGTON
COUNTY OF KING
In Re:
SUE H. CORDOVA
Plaintiff
RECEIVED
in King Count, Ssprior Cocci C;er'r.'s Gfia
SEP 1 5 2003
Cashier Section KNT
PypP,rirar Qqurt Q10rIr
CITY OF 8
� �
r;
Sr Q = J 2003
R�CiV�D-
03'*2 - 08149 - 3Kh
NO.
SUMMONS ON
COMPLAINT FOR NEGLIGENCE
VS.
CITY OF RENTON, JANE DOE and
JOHN DOE, and the marital community
composed thereof,
I�lSIL ma.�� ��er�7
Defendants. �S
''" n
TO THE DEFENDANTS: A lawsuit has been started against you
in the above entitled court by Plaintiff. Plaintiff's claim
is stated in the written Complaint, a copy of which is
served upon you with this Summons.
In order to defend against this lawsuit, you must
respond to Complaint by stating your defense in writing, and
by serving a copy upon the person signing this Summons
SUMMONS ON COMPLAINT
1 LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
230 AUBURN WAY SOUTH • SUITE 1-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAY (7 SZl 010.77GA
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within twenty (20) days after the service of this Summons
exclusive of the day of service, or within sixty (60) days
if this Summons was served outside the State of Washington,
or within sixty (60) days after the date of the first
publication of this Summons, or a default judgment may be
entered against you without notice. A default judgment is
one where Plaintiff is entitled to what they ask for because
you have not responded. If you serve a Notice of Appearance
on the undersigned person, you are entitled to notice before
a default judgment may be entered.
You may demand .that the Plaintiff files this
lawsuit with the Court. If you do so, the demand must be in
writing and must be served upon the person signing this
Summons. Within fourteen (14) days after you serve the
demand, the Plaintiff must file this lawsuit with the Court,
or the service on you of this Summons and Complaint will be
void.
If you wish to seek the advice of an attorney in
this matter, you should do so promptly so that your written
Response, if any, may be served on time.
One method of serving a copy of your response on
the Plaintiff is to send it by Certified Mail with Return
Receipt Requested.
SUMMONS ON COMPLAINT
2 LAw OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
230 AUBURN WAY SOUTH • SUITE I -B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAX (253) 939-2758
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This Summons is issued pursuant to Rule 4 of the
Superior Court Civil Rules of the State of Washington.
DATED this filth daeofSe t r, 2003.By.✓
DAN C. WILLIAMS, WSBA# 21202
Attorneys for Plaintiff
HN F. CURRY,`WSBA# 1574
ttorneys for Plaintiff
FILE RESPONSE WITH: SERVE A COPY OF YOUR RESPONSE ON:
CLERK OF THE COURT DAN C. WILLIAMS/JOHN F. CURRY
Kent Regional Justice Center CURRY & WILLIAMS, PLLC
401 4th Ave. N. 230 Auburn Way S., #1B
Kent, WA 98032 Auburn, WA 98002
SUMMONS ON COMPLAINT
3 LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
230 AUBURN WAY SOUTH • SUITE I-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAX (253) 939-2758
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SUPERIOR COURT OF WASHINGTON
COUNTY OF KING
In RE:
SUE H. CORDOVA,
Plaintiff,
Vs.
CITY OF RENTON,JANE DOE and
JOHN DOE, and the marital
community composed thereof,
Defendants.
In King County S'perior &)m C�!k's 0i,+ice
SEP 1 5 2003
Cashier Sec«on KNT
�Nl?orlf2r �i kt tf ('t Ultlf-ft
.03 `2"08149- 3i
NO.
COMPLAINT FOR NEGLIGENCE
PLAINTIFF alleges:
PARTIES, JURISDICTION AND VENUE
1. Plaintiff, SUE H. CORDOVA, is a resident of
:ing County, Washington.
2. Defendant, CITY OF RENTON is a corporation doing
usiness in the State of Washington.
3. Defendants, JANE DOE and JOHN DOE, form a marital
ommunity in the State of Washington and are residents of
he State of Washington. All acts and omissions of JANE DOE
nd JOHN DOE alleged herein were made for the benefit of
efendants' marital community.
DMPLAINT FOR NEGLIGENC LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
1 230 AUBURN WAY SOUTH • SUITE 1-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAX (253) 939-275R
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4. All acts and omissions alleged herein occurred in
King County, Washington.
CLAIM
5. Defendant, JANE DOE, at all times material was an
employee of the CITY OF RENTON acting within the scope of
her employment.
6. On or about December 8, 2000, at Gene Coulon
Memorial Beach Park located in Renton, King County,
Washington Defendants, CITY OF RENTON, JANE DOE and JOHN
DOE, negligently removed a post hole cement barrier from its
normal location, leaving a hole. The Defendants failed to
(protect the public from the hole and provided no warning of
its existence. The Plaintiff's right leg fell into the hole
as she was leaving a holiday event. The incident occurred
at approximately 7:40 p.m. during darkness.
7. As a direct and proximate result of the
Defendants' CITY OF RENTON's JANE DOE's and JOHN DOE'S
negligence, Plaintiff was injured, suffered and continues to
suffer physical disability and pain, emotional trauma,
medical expenses, loss of earnings and earning capacity, and
other damages.
COMPLAINT FOR NEGLIGENCE
LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
230 AUBURN WAY SOUTH • SUITE 1-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAX (253) 939-2758
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LIMITED PHYSICIAN/PATIENT WAIVER
8. Plaintiff hereby waives the physician -patient
privilege ONLY to the extent required by RCW 5.60.060, as
limited by the Plaintiff's constitutional rights of privacy,
contractual rights of privacy, and the ethical obligation of
physicians and attorneys not to engage in ex parte contact
between a treating physician and the patient's legal
adversaries.
WHEREFORE, Plaintiff prays for judgment against the
Defendants, jointly and severally, in an amount that will
compensate Plaintiff for all damages sustained, including;
a. Past and future medical expenses and other
health care expenses.
b. Past and future loss of earnings.
C. Permanent partial impairment of earnings and
earning capacity.
d. Pain and suffering, both mental and physical.
e. Past and future permanent partial disability
and disfigurement.
f. Loss of enjoyment of life.
g. Past and future special damages.
h. Interest calculated at the maximum amount
allowable by law, including prejudgment
interest.
i. Attorney's fees and costs.
PLAINT FOR NEGLIGENCE
LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.r
3 230 AUBURN WAY SOUTH • SUITE 1-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
CA V /1CY\ nin 0
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DATED at
September, 2003.
Auburn, Washington, this 2nd d y of
DAN C. WILLIAMS, WSBA# 21202
Attorneys for Plaintiff
F. CUR , .BA# 15740
torneys for Plaintiff
SUE H. CORDO A,
Plaintiff
;OMPLAINT FOR NEGLIGENCE
4
LAW OFFICE OF
CURRY & WILLIAMS, P.L.L.C.
230 AUBURN WAY SOUTH • SUITE I-B
AUBURN, WASHINGTON 98002
AUBURN (253) 833-2044
FAX (253) 939-2758
CITY OF ? ENNTM
vs.
10 Wig
SEP 1 5 2003
nKNT
Bid
Su��rif�rGourf�ie;k
SEP 19 2003
REOEIdIED
CITY CLERKS ()FFICE
IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON
IN AND FOR THE COUNTY OF KING
NO.03-2-0149-3KNT.
Plaintiff(s), ORDER SETTING CIVIL CASE SCHEDULE
ASSIGNED JUDGE: JAMES CAYCE
TRIAL DATE: Mon 2114/05
Defendant(s): I ("ORSCS)
On Mon 9/15/03, a civil case has been filed in the King County Superior Court and will be managed by
the Case Schedule on Page 3 as ordered by the King County Superior Court Presiding Judge.
I. NOTICES
NOTICE TO PLAINTIFF:
The Plaintiff may serve a copy of this Order Setting Case Schedule (Schedule) on the Defendant(s)
along with the Summons and Complaint/Petition. Otherwise, the Plaintiff shall serve the Schedule
on the Defendant(s) within 10 days after the later of: (1) the filing of the Summons and
Complaint/Petition or (2) service of the Defendant's first response to the Complain Wetition, whether
that response is a Notice of Appearance, a response, or a Civil Rule 12 (CR 12) motion. The
Schedule may be served by regular mail; with proof of mailing to be filed promptly in the form required
by Civil Rule 5 (CR 5).
"l understand that l am required to give a copy of these documents to all parties in this case."
Print Name
Sign Name
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
I. NOTICES (continued)
NOTICE TO ALL PARTIES:
All attorneys and parties should make themselves familiar with the King County Local Rules [KCLR] --
especially those referred to in this Schedule. In order to comply with the Schedule, it will be
necessary for attorneys and parties to pursue their cases vigorously from the day the case is filed. For
example, discovery must be undertaken promptly in order to comply with the deadlines for joining
additional parties, claims, and defenses, for disclosing possible witnesses [See KCLR 261, and for
meeting the discovery cutoff date [See KCLR 37(g)].
SHOW CAUSE HEARINGS FOR CIVIL CASES [King County Local Rule 4(g)]
A Show Cause Hearing will be held before the assigned judge if the case is not at issue. The Order to
Show Cause will be mailed to all parties. The parties or counsel are required to attend. A
Confirmation of Joinder, Claims and Defenses must be filed by the deadline in the schedule.
PENDING DUE DATES CANCELED BY FILING PAPERS THAT RESOLVE THE CASE:
When a final decree, judgment, or order of dismissal of all parties and claims is filed with the Superior
Court Clerk's Office, and a courtesy copy delivered to the assigned judge, all pending due dates in this
Schedule are automatically canceled, including the scheduled Trial Date. It is the responsibility of the
parties to 1) file such dispositive documents within 45 days of the resolution of the case, and 2) strike
any pending motions by notifying the bailiff to the assigned judge.
Parties may also authorize the Superior Court to strike all pending due dates and the Trial Date by
filing a Notice of Settlement pursuant to KCLR 41, and forwarding a courtesy copy to the assigned
judge. If a final decree, judgment or order of dismissal of all parties and claims is not filed by 45 days
after a Notice of Settlement, the case may be dismissed with notice.
If you miss your scheduled Trial Date, the Superior Court Clerk is authorized by KCLR 41(b)(2)(A)
to present an Order of Dismissal, without notice, for failure to appear at the scheduled Trial Date.
NOTICES OF APPEARANCE OR WITHDRAWAL AND ADDRESS CHANGES:
All parties to this action must keep the court informed of their addresses. When a Notice of
Appearance/Withdrawal or Notice of Change of Address is filed with the Superior Court Clerk's Office,
parties must provide the assigned judge with a courtesy copy.
ARBITRATION FILING AND TRIAL DE NOVO POST ARBITRATION FEE:
A Statement of Arbitrability must be filed by the deadline on the schedule if the case is subject to
mandatory arbitration and is at issue. If mandatory arbitration is required after the deadline, parties
must obtain an order from the assigned judge transferring the case to arbitration. Any party filing a
Statement must pay a $220 arbitration fee (effective 10/l/2002). If a party seeks a trial de novo
when an arbitration award is appealed, a fee of $250 and the request for trial de novo must be filed
with the Clerk's Office Cashiers.
NOTICE OF NON-COMPLIANCE FEES:AII parties will be assessed a fee authorized by King County
Code 4.71.050 whenever the Superior Court Clerk must send notice of non-compliance of schedule
requirements and/or Local Rule 41.
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
If. CASE SCHEDULE
CASE EVENT DEADLINE or EVENT DATE
Case Filed and Schedule Issued Mon 9/15/03
---------------------------------------------------------------------------------------------
✓ Confirmation of Service [See KCLR 4.11 Mon 10/13/03
-
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✓ Last Day for Filing Statement of Arbitrability without a Showing of Good Mon 2/23/04
Cause for Late Filing [See KCLMAR 2.1(a) and Notices on Page 2]
$220 arbitration fee must be paid
— OR — [Consult Local Rules to determine which document applies for your case.] Mon 2/23/04
✓ Confirmation of Joinder of Parties, Claims and Defenses [See KCLR
4.2(a)(2)]
NOTE: If "Joinder" document applies to the case and is not filed, the parties
may be required to appear at the Show Cause Hearing.
DEADLINE for Hearing Motions to Change Case Assignment Area [KCLR 82(e)]
Mon 3/08/04
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DEADLINE for Disclosure of Possible Primary Witnesses [See KCLR 26(b)]
-------------------------------------------------------------=-------------------
Mon 3/08/04
-- - - ---------
✓ Joint Pretrial Report [See attached order]
------------------ ---------------------------------------------------------------------
DEADLINE for Disclosure of Possible Rebuttal Witnesses [See KCLR 26(c)]
----------------------------------=-----------------------------------------------------------
Mon 9/13/04
✓ DEADLINE for Jury Demand [See KCLR 38(b)(2)]
--------------------------------- -----------------------------------------
Mon 10/25/04
DEADLINE for a Change in Trial Date [See KCLR 40(e)(2)]
----------------------------------------------------- ----------------------------
Mon 11/08/04
DEADLINE for Discovery Cutoff [See KCLR 37(g)]
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Mon 11/08/04
DEADLINE for Engaging in Alternative Dispute Resolution [See attached Order]
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Mon 12/27/04
DEADLINE: Exchange Witness & Exhibit Lists & Documentary Exhibits
Mon 1/24/05
[KCLR 16(a)(3)]
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---------- -
DEADLINE for Hearing Dispositive Pretrial Motions [See KCLR 56; CR 56]
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Mon 1/31/05
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✓ Joint Statement of Evidence [See KCLR 16(a)(4)]
--------------------
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Mon 2/07/05
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Trial Date [See KCLR 40]
Mon 2/14/05
/ Indicates a document that must be filed with the Superior Court Clerk's Office by the date shown.
III. ORDER
Pursuant to King County Local Rule 4 [KCLR 4], IT IS ORDERED that the parties shall comply with the
schedule listed above. Penalties, including but not limited to sanctions set forth in Local Rule 4(g) and Rule 37
of the Superior Court Civil Rules, may be imposed for non-compliance. It is FURTHER ORDERED that the
party filing this action must serve this Order Setting Civil Case Schedule and attachment -on all other parties.
�✓ � G(7 • �C-!/fie t
DATED: 9/15/2003 Richard D E2die
PRESIDING JUDGE
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
CIVIL
Page 4 of 6
IV. ORDER ON CIVIL PROCEEDINGS FOR ASSIGNMENT TO JUDGE
READ THIS ORDER PRIOR TO CONTACTING YOUR ASSIGNED JUDGE
This case is assigned to the Superior Court Judge whose name appears in the caption
of this Schedule. The assigned Superior Court Judge will preside over and manage this case
and wilt conduct trials, motions, and conferences in this matter until completion of all issues.
COMPLEX LITIGATION: If you anticipate an unusually complex or lengthy trial, please
notify the assigned court as soon as possible.
The following procedures hereafter apply to the processing of this case:
APPLICABLE RULES:
Except as specifically modified below, all the provisions of KCLR 4-26 shall apply to
the processing of civil cases before Superior Court Judges.
CASE SCHEDULE AND REQUIREMENTS:
A. Trial: Trial is confirmed for 9:00 a.m. on the date on the Schedule. The Friday
before trial, the assigned court wilt contact the parties to determine the status of
the case and inform the parties of any adjustments to the Trial Date.
B. Show Cause Hearing: A Show Cause Hearing will be held before the assigned
judge if the
case is not at issue. If the case is not at issue or in accordance with the attached
case schedule, all parties will receive and Order to Show Cause that will set a
specific date and time for the hearing. All parties and/or counsel are required to
attend.
C. Joint Pretrial Report: 120 days before the Trial Date, parties shalt prepare and
file,
with a copy to the assigned judge, a joint pretrial report setting forth the nature
of the case, whether a jury demand has been filed, the expected duration of the
trial, the status of discovery, the need to amend pleadings or add parties, whether
a settlement conference has been scheduled, special problems, etc.
Plaintiff's/Petitioner's counsel is responsible for proposing and contacting the
other parties regarding said report.
D. Pretrial Conference: A pretrial conference will be scheduled by the assigned
j udge.
Approximately thirty (30) days before the conference, you will receive an Order
Setting Pretrial Conference that will set the specific date and time for the
conference. The conference will be held in the courtroom of the assigned judge,
and the following nonexclusive list of matters will be addressed at that time:
1) Status of settlement discussions;
2) Jury trial -- selection and number of jurors;
3) Potential evidentiary problems;
4) Potential motions in limine;
SEE NEXT PAGE
revised 5/29/2002
L: forms/cashiers/iv orders
CIVIL
Page 5 of 6
5) Use of depositions;
6) Deadlines for nondispositive motions;
7) Procedures to be followed with respect to exhibits;
8) Witnesses -- identity, number, testimony;
9) Special needs (e.g. interpreters, equipment);
10) Trial submissions, such as briefs, Joint Statement of Evidence, jury
instructions,
voir dire questions, etc.
11) Receipt of Public Assistance Payments (Domestic Cases) -- If any party is on
public Assistance, notify the Prosecutor's Office of this proceeding now at 296-
9020.
E. Settlement/Mediation/ADR:
1) 45 days before the Trial Date, counsel for plaintiff shall submit a written
settlement demand. Ten (10) days after receiving plaintiff's written
demand, counsel for defendant shall respond (with a counteroffer, if
appropriate).
2) 30 days before the Trial Date, a settlement/ mediation /ADR conference
shall have
been held. FAILURE TO COMPLY WITH THIS SETTLEMENT CONFERENCE
REQUIREMENT MAY RESULT IN SANCTIONS.
3) 20 days before the Trial Date, counsel for plaintiff shalt advise the
assigned judge
of the progress of the settlement process.
MOTIONS PROCEDURES:
A. Noting of Motions
1) Dispositive Motions: Alt Summary Judgment or other motions that dispose
of the case in whole or in part wilt be heard with oral argument before the
assigned judge. The moving party must arrange with the bailiff a date and
time for the hearing, consistent with the court rules.
2) Nondispositive Motions: These motions, which include discovery motions,
wilt be
ruled on by the assigned judge without oral argument, unless otherwise
ordered. All such motions must be noted for a date by which the ruling is
requested; this date must likewise conform to the applicable notice
requirements. Rather than noting a time of day, the Note for Motion
should state "Without Oral Argument."
SEE NEXT PAGE
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CIVIL
Page 6 of 6
3) Motions in Family Law Cases: Discovery motions to compel, motions in
li mi neZ
motions relating to trial dates and motions to vacate judgments/dismissals
shall be brought before the assigned judge. All other motions should be
noted and heard on the Family Law Motions Calendar.
4) Emergency Motions: Emergency motions will be allowed only upon entry
of an Order
Shortening Time. However, emergency discovery disputes may be
addressed by telephone call, and without written motion, if the judge
approves.
B. Filing of Papers All original papers must be filed with the Clerk's Office on the
6th floor.
The working copies of all papers in support or opposition must be marked on the
upper right corner of the first page with the date of consideration or hearing and
the name of the assigned judge. The assigned judge's working copy must be
delivered to his/her courtroom or to the judges' mailroom. Do not file working
copies with the Motions Coordinator, except those motions to be heard on the
Family Law Motions Calendar, in which case the working copies should be filed
with the Family Law Motions Coordinator.
1) Original Proposed Order: Each of the parties must include in the._working
copy materials submitted on any motion an original proposed order
sustaining his/her side of the argument. Should any party desire a copy of
the order as signed and filed by the judge, a preaddressed, stamped
envelope shall accompany the proposed order.
2) Presentation of Orders: All orders, agreed or otherwise, must be
presented to the
assigned judge. If that judge is absent, contact the assigned court for
further instructions. If another judge enters an order on the case, counsel
is responsible for providing the assigned judge with a copy.
Proposed orders finalizing settlement and/or dismissal by agreement of all parties
shall be presented to the assigned judge or in the Ex Parte Department. Formal
Proof in Family Law cases must be scheduled before the assigned judge by
contacting the bailiff, or Format Proof may be entered in the Ex Parte
Department. If final orders and/or Formal Proof are entered in the Ex Parte
Department, counsel is responsible for providing the assigned judge with a copy.
C. Form: Memoranda/briefs for matters heard by the assigned judge may not
exceed 24 pages
for diapositive motions and 12 pages for nondispositive motions, unless the
assigned judge permits over -length memoranda/briefs in advance of filing. Over -
length memoranda/briefs and motions supported by such memoranda/briefs may
be stricken.
IT IS SO ORDERED. FAILURE TO COMPLY WITH THE PROVISIONS OF THIS ORDER MAY RESULT IN
DISMISSAL OR OTHER SANCTIONS. PLAINTIFF/PETITIONER SHALL FORWARD A COPY OF THIS
ORDER AS SOON AS PRACTICABLE TO ANY PARTY WHO HAS NOT RECEIVED THIS ORDER.
f&" JUDGE
(chard D. Eadia
revised 5/29/2002
L: forms/cashiers/iv orders
CITY OF RENTON COUNCIL AGENDA BILL
UBMITTING DATA:
Dept/Div/Board.. City Clerk
Staff Contact... Bonnie Walton
SUBJECT:
CRT-03-005; Court Case — Structural Fab, Inc., and West
Coast Fabricators, I.LC v. E. Kent Halvorson, Inc.;
Safeco Insurance Company of America; and City of Renton
EXHIBITS: ?
Summons and Complaint
FOR AGENDA OF: 10/06/2003
AGENDA STATUS:
Consent ......... XX
Public Hearing..
Correspondence..
Ordinance.......
Resolution......
Old Business..
New Business.
Study Session.
Other...........
RECOMMENDED ACTION: APPROVALS:
Legal Dept......
Refer to City Attorney and Insurance Services Finance Dept....
Other.
FISCAL IMPACT:
Expenditure Required... Transfer/Amendment..
Amount Budgeted ........ Revenue Generated...
SUMMARY OF ACTION:
Summons and Complaint filed in King County Superior Court by D. Bruce Gardiner, The Gardiner Law
Firm, 12040 98th NE, Suite 101, Kirkland, 98034, representing Structural Fab, Inc., and West Coast
Fabricators, LLC, alleging that E. Kent Halvorson, Inc., the contractor for the City Center Parking garage
construction project (CAG-01-201), owes plaintiff Structural Fab, $119,896; and plaintiff West Coast
Fabricators, $13,692.78; (plus interest and attorney fees) for services and materials supplied but never paid
for and for lost tools and equipment. Pursuant to statute, only a statuatory answer will need to be filed as
the City is not involved in the suit except to the extent of held retainage.
1
2
SE EIVED
In King County ulocrt
3 4 SAP 1 1
2003 CITY OF RENTON
G 5 sh►erSactionKNT SEP 18 2003
��NEhrrEol:rrt%ter�
6 RECEIVED
7 IN KING COUNTY SUPERIOR COURT CITY CLERK'S OFFICE
STATE OF WASHINGTON
8
9 Structural Fab, Inc., a Washington ) 0 3 — 2 — ®81 01 e 9 KNT
10 Corporation and ) 1
West Coast Fabricators, LLC, ) No.
11 A Washington Limited Liability Company, )
Plaintiffs )
12 )
13 V. ) SUMMONS
14 E. Kent Halvorson, Inc, A Washington )
Corporation, Safeco Insurance Company of )
15 America, Bond No. 7351, the City of
Renton (Contract No. CAG-01-201), and )
16 "e jp,uina
Safeco Insurance Company of America, )
17 Bond No. 6068899,
Defendants )
18 )
19 TO THE DEFENDANTS:
20 A lawsuit has been started against you in the above entitled Court by Structural Fab, Inc and
21 West Coast Fabricators, Plaintiffs. Plaintiffs' claim is stated in the written complaint, a copy of
which is served upon you with this summons.
22
23 In order to defend against this lawsuit, you must respond to the complaint by stating your
defense in writing; if served within the State of Washington, then you must serve a copy upon the
24 undersigned attorney for the Plaintiff within twenty (20) days after the service of this summons,
excluding the day of service; if served outside the State of Washington, then you must serve a copy
25 upon the undersigned attorney for the Plaintiff within sixty (60) days after service of this summons,
26 excluding the day of service, or a default judgment may be entered against you without notice. A
default judgment is one where plaintiff is entitled to what he/she asks for because you have not
27
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
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responded. If you serve a notice of appearance on the undersigned attorney, you are entitled to
notice before a default judgment may be entered.
You may demand that the plaintiff file this lawsuit with the Court. If you do so, the demand
must be in writing and must be served upon the Plaintiff. Within 14 days after you serve the
demand, the Plaintiff must file this lawsuit with the Court, or the service on you of this summons
and complaint will be void.
If you wish to seek the advice of an attorney in this matter, you should do so promptly so
that your written response, if any, may be served on time.
This Summons is issued pursuant to Rule 4 of the Superior Court Civil Rules of the State of
Washington.
DATED this /0 day of September, 2003. THE GARDINER LAW FIRM
SUMMONS
-Page 2-
D. Bruce Gardiner, #7277
Attorney for Plaintiffs
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
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In King County super Co., V
t
S �(tlCc
SEP 7 12003
CIshiv,80C., Kh'T
Suoerlr�CnUrtclern
IN KING COUNTY SUPERIOR COURT
STATE OF WASHINGTON
Structural Fab, Inc., a Washington
)
Corporation and
)
West Coast Fabricators, LLC,
)
A Washington Limited Liability Company,
)
Plaintiffs
)
V.
)
E. Kent Halvorson, Inc, A Washington
)
Corporation, Safeco Insurance Company of
)
America, Bond No. 7351, the City of
)
Renton (Contract No. CAG-01-201), and
)
Safeco Insurance Company of America,
)
Bond No. 6068899,
)
Defendants
)
03 "2' 081 01 ` 9KNT
No.
Complaint for Money Owed,
Against Retained Percentage,
Surety Bond, Contractor's Bond,
Quantum Meruit and Conversion.
The Plaintiffs, Structural Fab, Inc. and West Coast Fabricators, LLC, allege as
follows:
I. Parties.
1. Structural Fab, Inc., (Structural Fab) is a Washington Corporation, with its
licenses and fees fully paid and current at all times during the period of this dispute. It
does business in Mukilteo, Washington.
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
2. West Coast Fabricators, LLC, (West Coast Fabricators) is a Washington
1
2 Limited Liability Company, with its licenses and fees fully paid and current during the
3 period of this dispute. It does business in Arlington, Washington.
4 3. The City of Renton, a Washington municipality, contracted for the
5 construction of a parking garage at 655 South Second Street, Renton, Washington under
6
contract no. 7351.
7
8 4. Safeco Insurance Company of America issued a surety bond, No. 7351 on
9 the City of Renton contract no. 7351, with E. Kent Halvorson, Inc. as the general
10 contractor. Safeco Insurance Company is located at Safeco Plaza, Seattle, Washington.
11 5. E. Kent Halvorson, Inc. (Halvorson), is believed to be a Washington
12 Corporation does business at 9840 Willows Rd., Suite 200, Redmond, Washington. It
13
was the general contractor on the City of Renton Parking Garage, and contracted with the
14
15 two plaintiffs for the work performed.
16 II. Jurisdiction and Venue.
17 1. Jurisdiction lies in King County Superior Court, the county in which the
18 municipality lies. Venue is in the Kent Regional Justice Center.
19 III. Cause of Action I. (Breach of Contract).
20
l . In May, 2002, Halvorson and Structural Fab contracted for Structural Fab
21
to fabricate and install structural steel for the Parking Garage project. The price of the
22
23 contract was $174,363.00, and several optional pieces were also provided for. Several
24 change orders were also issued, and the total contracted price was $198,093.00.
25
26
27 Structural Fab v Halvorson Complaint
Page -2-
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
I VII. Cause of Action V. (Claim against Contractor's Bond).
2 1. As a just claim against Halvorson, as provided by statute, the claim is also
3 against surety bond no. 6068899, to the amount of the bond.
4 VIII. Cause of Action I - By West Coast Fabricators. (Breach of Contract, Bond, and
5 Retainage).
6 1. On January 2, 2003, Halvorson sent a letter claiming to terminate
7 Structural Fab from the Halvorson contracts.
8 2. Following the termination of the Structural Fab contract, Halvorson
9
contracted with West Coast Fabricators to complete some of the fabrication provided for
10
under the Structural Fab contract, for the loading, trucking and unloading of steel and
11
12 fabricated parts that were in West Coast's possession for the Parking Garage project, and
13 for the installing of structural steel on the Parking Garage project.
14 3. Because of an urgent need by Halvorson for this work to be performed,
15 West Coast began providing the services while the two parties attempted to construct a
16
written contract. Halvorson was unwilling to make any payment to Structural Fab of the
17
sums owing to Structural Fab, which were a condition of the new contract, and the two
18
19 parties were unable to reach a written contract covering the remaining work due under the
20 prior Structural Fab contract.
21 4. During the week of work by West Coast Fabricators for Halvorson while
22 the new written contract was being prepared, West Coast Fabricators completed work and
23 provided services totaling $ 8,692.78, as showing in their invoice #2007-1111, dated
24
25
26
27 Structural Fab v Halvorson Complaint
Page -4-
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
1 2. The contract called for payments to the subcontractor each month, for the
2 work performed the month previous.
3 3. Halvorson fell behind in the payments owed to Structural Fab, who
4 continued to work on the project until (last day of work), even though they were not
5 getting paid. At the time of cessation of work, Halvorson owed Structural Fab $119,
6
896.00, as shown in its lien notice, and its invoices to Halvorson.
7
8 4. Nothing further has been paid by Halvorson, and the balance of
9 $119,896.00 remains owing.
10 IV. Cause of Action II. (Lien on Retainage).
11 1. Structural Fab repleads paragraphs III 1-4, as if fully set forth herein.
12
2. Halvorson's failure to pay as was due and owing is a breach of their
13
contract with Structural Fab, and they owe $119,896.00. On February 19, 2003,
14
15 Structural Fab filed a notice of claim against retainage with the City of Renton, as
16 provided for under RCW 60.28.03.
17 V. Cause of Action III (Claim against Bond).
18 1. Structural Fab repleads paragraphs III 1-4, as if fully set forth herein.
19 2. On February 19, 2003, Structural Fab filed a notice of claim against the
20
bond no. 7351 with the City of Renton, as provided for under RCW 39.08.
21
VI. Cause of Action W. (Quantum Meruit).
22
23 1. Structural Fab repleads paragraphs III 1-4, as if fully set forth herein.
24 2. The reasonable value of the work performed by Structural Fab, for which
25 they have not been paid by Halvorson totals $119,898.00.
26
27 Structural Fab v Halvorson Complaint
Page -3-
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823.9456
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
January 24, 2003, which is attached as exhibit 1. That invoice has not been paid, and the
reasonable value of the work is the amount shown in the invoice.
5. As provided by RCW 60.28 and RCW 39.08, West Coast Fabricators filed
the statutory notices against the retainage and against the Halvorson surety bond with the
City of Renton.
IX. Cause of Action II — by West Coast Fabricators (Claim against Contractor's
Bond).
1. As a just claim against Halvorson, as provided by statute, the claim is also
against surety bond no. 6068899, to the amount of the bond.
X. Cause of Action III — by West Coast Fabricators (Claim for Conversion).
1. When West Coast Fabricators was put off the job by Halvorson, they
requested and were not allowed to go back on the property and recover their tools and
equipment.
2. It is believed that Halvorson then used, or permitted others to use the West
Coast Fabricator equipment, and Halvorson has continued to withhold, or has lost or
destroyed the tools and equipment. In order to continue in business, West Coast
Fabricators has had to acquire replacement equipment.
3. The tools and equipment consisted of-
a. Equipment Box
b. Acetylene welding torches and hoses
C. Two grinders
d. 4 heavy duty extension cables
Structural Fab v Halvorson Complaint
Page -5-
$1,500.00
$1,500.00
$ 600.00
$ 400.00
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
1425) 823-9456
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
e. Welding and grinding supplies,
grinding stones, welding tips $1,000.00
Total loss of equipment $5,000.00
XI. Relief Sought.
The Plaintiffs seek the following relief -
A. For Structural Fab:
1. For judgment against Halvorson in the amount of $119,868.00.
2. For interest on each of the sums due, as invoiced by Structural Fab,
and as provided in paragraph 3.9 of the subcontract.
3. For court costs and reasonable attorney's fees as provided for by
the contract and by statute.
4. For judgment in the amount as awarded by the court against the
Halvorson retainage held by the City of Renton.
5. For judgment in the amount as awarded by the court against the
surety bond no. 7351.
6. For judgment up to the amount of the bond against bond no.
6068899.
7. For such other and further relief as the Court finds is just and
equitable.
B. For West Coast Fabricators:
1. For judgment against Halvorson in the amount of $8.692.78.
2. For judgment against Halvorson on the equipment of $5,000.00.
Structural Fab v Halvorson Complaint
Page -6-
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823-9456
3.
For interest of 12% per annum on the sum due from January 24,
1
2
2003.
3
4.
For court costs and reasonable attorney's fees as provided by
4
statute.
5
5.
For judgment in the amount awarded by the court against the
6
Halvorson retainage held by the City of Renton.
7
6.
For judgment in the amount awarded by the court against the
8
9
surety bond no. 7351.
10
7.
For judgment up to the amount of the bond against bond no.
11
6068899.
12
8.
For such other and further relief as the Court finds is just and
13
equitable.
14
15
Dated this 10
day of September, 2003.
16
The Gardiner Law Firm
17
18
`
19
D. Bruce Gardiner #7277,
20
Attorney for the Plaintiffs
21
22
23
24
25
26
27
Structural Fab v Halvorson Complaint
Page-7-
THE GARDINER LAW FIRM
12040 - 98TH N.E., SUITE 101
KIRKLAND, WA 98034
(425) 823-9456
I :25 AM
J3
14
IS
116
17
lS
1)
�1
21
22
23
_4
Is
26
r,
Dun Smith states under pmilty of perjury arch. laws of the State of Wuhington
tMt t have reed th►, pleadings and am f viiliw with the conww; to the best ul'tny
know!<dgc, they are weP gtuunded in tit. warranted by exiatiag law. and not interimmed
Im jny improper putpoac.
Dated this jvty o."Septembcr, 2003 *1 Arlington. Washington.
structural Fab v Halvor"s Complaint
Papc -R-
I
SFP-10- '1' wFn
7
i
Dun bmittt, fat — luntl Fah, Inc.
and Wmt Coast Pahticdten, LLC,
THI GARDINER UAW FIRM
171,40 VBiH N E•, SURE )OI
KiRKLIVND, WA 9rG3e
IA251 923 9A$6
:l:qd= C130*_0 iAR=-E-d3S
PAf:F: '1
West Coast Fabricators. LLC •
19321 59rh Avenue NE Phone: 360-4354709
Arikgu^ WA 98223 Fax 306-403-9002
%OIC6 * 2007-1111
mm 1/24/2003
Bill To: Ship To:
E. Kent Halvorson, Inc. Renton Municipal Parking Garage
9840 Willows Road NE 655 South Second Street
Suite 200 Renton, WA 98055
Redmond, WA 98052
_Taus
DUE UPON RECEIPT
Erection
from SUucbxW Fab ywd to Vilest Coast
2 each bips
$
650.00
Sma! husk 1 Ton budc 6 hrs $50 tw msn 1/1512003
$
400.00
Load and unload for 14ahrodaonh sleet StruckmW Fab lo West Coest Fab.
1/13/03 -16 tours
1/14103 -16 tows hr
$
$
1,600.00
1.600.00
1114/03 b 1l15/03: S fabbed de 2 men $50 hr
#497 & fax bwmftW, 12/24/02: Fobbed per our teller, dated 117103--
. 1/13103
$
240.W
Lead sleet for Moivm VVeWV
$
000.00
fees 85.5 hrs $24 hr
S
2,052.00
Gamble: 3, 7 8 10, & 13
28 hrs @ $ 74 M hr plus 462 mites §1 .50 per mite
$
2,072.00
& diesel fuel
$
1,690.00
Less UNION 40 C 29.22
f
1,168.00
Less UNION 24.5 a 27.22
$
.89
UNION: S.1►M mk id thm 1/18/+03: 24 hrs 27.22
= $66328 less L &I 12.09
641.19
UNION: Feb.15, 2003 Empb
yer Ren*bwm RepW
;
1,138.03
Payment due L&I
:
8.69
BALANCE DUE AND OWING:
8,692-78
;n K,i � y,
SEP
3
r ,tig
O kNT
u tGl�rlr
IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON
IN AND FOR THE COUNTY OF KING
Stud"i Fab, SIC/�ef . NO.03 -2 -
Plaintiff(s), ORDER SETTING CIVIL CASE SCHEDULE
vs. HARRY J. WCARTHY
�'1,,. ,�� / �Q,�,, ASSIGNED JUDGE:
,,��L � —'"" �'a�i �aj.f TRIAL DATE: Mon 2114/05
`�� ' Defendant(s). (-ORSCS)
On Thu 9/11/03, a civil case has been filed in the King County Superior Court and will be managed by
the Case Schedule on Page 3 as ordered by the King County Superior Court Presiding Judge,
I. NOTICES
NOTICE TO PLAINTIFF:
The Plaintiff may serve a copy of this Order Setting Case Schedule (Schedule) on the Defendant(s)
along with the Summons and Complaint/Petition. Otherwise, the Plaintiff shall serve the Schedule
on the Defendant(s) within 10 days after the later of: (1) the filing of the Summons and
Complain Wetition or. (2) service of the Defendant's first response to the Complain UPetition, whether
that response is a Notice of Appearance, a response, or a Civil Rule 12 (CR 12) motion. The
Schedule may be served by regular mail, with proof of mailing to be filed promptly in the form required
by Civil Rule 5 (CR 5).
"I understand that I am required to give a copy of these documents to all parties in this case."
Print Name
Sign Name
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
I. NOTICES (continued)
NOTICE TO ALL. PARTIES:
All attorneys and parties should make themselves familiar with the King County Local Rules [KCLRJ --
especially those referred to in this Schedule. In order to comply with the Schedule, it will be
necessary for attorneys and parties to pursue their cases vigorously from the day the case is filed. For
example, discovery must be undertaken promptly in order to comply with the deadlines for joining
additional parties, claims, and defenses, for disclosing possible witnesses [See KCLR 26], and for
meeting the, discovery cutoff date [See KCLR 37(g)].
SHOW.CAUSE HEARINGS FOR CIVIL CASES [King County Local Rule 4(g)]
A Show Cause Hearing will be held before the assigned judge if the case is not at issue. The Order to
Show Cause will be mailed to all parties. The parties or counsel are required to attend. A
Confirmation of Joinder, Claims and Defenses must be filed by the deadline in the schedule.
PENDING DUE DATES CANCELED BY FILING PAPERS THAT RESOLVE THE CASE:
When a final decree, judgment, or order of dismissal of all parties and claims is filed with the Superior
Court Clerk's Office, and a courtesy copy delivered to the assigned judge, all pending due dates in this
Schedule are automatically canceled, including the scheduled Trial Date. It is the responsibility of the
parties to 1) file such dispositive documents within 45 days of the resolution of the case, and 2) strike
any pending motions by notifying the bailiff to the assigned judge.
Parties may also authorize the Superior Court to strike all pending due dates and the Trial Date by
filing a Notice of Settlement pursuant to KCLR 41, and forwarding a courtesy copy to the assigned
judge. If a final decree, judgment or order of dismissal of all parties and claims is not filed by 45 days
after a Notice of Settlement, the case may be dismissed with notice.
If you miss your scheduled Trial Date, the Superior Court Clerk is authorized by KCLR 41(b)(2)(A)
to present an Order of Dismissal, without notice, for failure to appear at the scheduled Trial Date.
NOTICES OF APPEARANCE OR WITHDRAWAL AND ADDRESS CHANGES:
All parties to this action must keep the court informed of their addresses. When a Notice of
Appearance/Withdrawal or Notice of Change of Address is filed with the Superior Court Clerk's Office,
parties must provide the assigned judge with a courtesy copy.
ARBITRATION FILING AND TRIAL DE NOVO POST ARBITRATION FEE:
A Statement of Arbitrability must be filed by the deadline on the schedule if the case is subject to
mandatory arbitration and is at issue. If mandatory arbitration is required after the deadline, parties
must obtain an order from the assigned judge transferring the case to arbitration. Any party filing a
Statement must pay a $220 arbitration fee (effective 10/1/2002). If a party seeks a trial de novo
when an arbitration award is appealed, a fee of $250 and the request for trial de novo must be filed
with the Clerk's Office Cashiers.
NOTICE OF NON-COMPLIANCE FEES:AII parties will be assessed a fee authorized by King County
Code 4.71.050 whenever the Superior Court Clerk must send notice of non-compliance of schedule
requirements and/or Local Rule 41.
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
It. CASE SCHEDULE
CASE EVENT DEADLINE or EVENT DATE
Case Filed and Schedule Issued
Thu 9/11/03
✓ Confirmation of Service [See KCLR 4.1]
Thu 10/09/03
✓ Last Day for Filing Statement of Arbitrability without a Showing of Good
Thu 2/19/04
Cause for Late Filing [See KCLMAR 2.1(a) and Notices on Page 2]
$220 arbitration fee must be paid
— OR— [Consult Local Rules to determine which document applies for your case.]
Thu 2/19/04
✓ Confirmation of Joinder of Parties, Claims and Defenses [See KCLR
4.2(a)(2)]
NOTE: If "Joinder" document applies to the case and is not filed, the parties
may be required to appear at the Show Cause Hearing.
----------------------------------------------------------------------------------
DEADLINE for Hearing Motions to Change Case Assignment Area [KCLR 82(e)]
---------------------------------------------------------------------------------------------
-----------
Thu 3/04/04
DEADLINE for Disclosure of Possible Primary Witnesses [See KCLR 26(b)]
----------------------------------------------------------------------------------
Mon 3/01/04
✓ Joint Pretrial Report [See attached order]
----------------------------------------------------
-- ------ ---
DEADLINE for Disclosure of Possible Rebuttal Witnesses [See KCLR 26(c)]
Mon 9/13/04
✓ DEADLINE for Jury Demand [See KCLR 38(b)(2)]
------------------------------------------------------------------------------------------
Mon l 0/25/04
DEADLINE for a Change in Trial Date [See KCLR 40(e)(2)]
------------------------------------------------------------------------
---
Mon 11/08/04
---------------------
DEADLINE for Discovery Cutoff [See KCLR 37(g)]
--------------------------------------------------------=-------------------------
Mon 11/08/04
DEADLINE for Engaging in Alternative Dispute Resolution [See attached Order]
---------------------------------------------------------------------------------
-----------
Mon 12/27/04
DEADLINE: Exchange Witness & Exhibit Lists & Documentary Exhibits
-----------
Mon 1/24/05
[KCLR 16(a)(3)]
----------------------------------------------------
DEADLINE for Hearing Dispositive Pretrial Motions [See KCLR 56,
------------------------------------------------------------
✓ Joint Statement of Evidence [See KCLR 16(a)(4)]
------- --------
Trial Date [See KCLR 40]
es a document that must
III. ORDER
--------------------------------
CR 56] Mon 1/31/05
--------------------- ------ ----
Mon 2/07/05
-------------------------------
Mon 2/14/05
ce
Pursuant to King County Local Rule 4 [KCLR 4], IT IS ORDERED that the parties shall comply with the
schedule listed above. Penalties, including but not limited to sanctions set forth in Local Rule 4(g) and Rule 37
of the Superior Court Civil Rules, may be imposed for non-compliance. It is FURTHER ORDERED that the
party filing this action must serve this Order Setting Civil Case Schedule and attachment on all other parties -
DATED: 9/ 11 /2003
R'L'4 s``d Q.ING JUDGE
ORDER SETTING CIVIL CASE SCHEDULE Revised June 2003
CIVIL
Page 4 of 6
IV. ORDER ON CIVIL PROCEEDINGS FOR ASSIGNMENT TO JUDGE
READ THIS ORDER PRIOR TO CONTACTING YOUR ASSIGNED JUDGE
This case is assigned to the Superior Court Judge whose name appears in the caption
of this Schedule. The assigned Superior Court Judge wilt preside over and manage this case
and will conduct trials, motions, and conferences in this matter until completion of all issues.
COMPLEX LITIGATION: If you anticipate an unusually complex or lengthy trial, please
notify the assigned court as soon as possible.
The following procedures hereafter apply to the processing of this case:
APPLICABLE RULES:
Except as specifically modified below, all the provisions of KCLR 4-26 shall apply to
the processing of civil cases before Superior Court Judges.
CASE SCHEDULE AND REQUIREMENTS:
A. Trial: Trial is confirmed for 9:00 a.m. on the date on the Schedule. The Friday
before trial, the assigned court will contact the parties to determine the status of
the case and inform the parties of any adjustments to the Trial Date.
B. Show Cause Hearing: A Show Cause Hearing will be held before the assigned
judge if the
case is not at issue. If the case is not at issue or in accordance with the attached
case schedule, all parties will receive and Order to Show Cause that wilt set a
specific date and time for the hearing. All parties and/or counsel are required to
attend.
C. Joint Pretrial Report: 120 days before the Trial Date, parties shall prepare and
file,
with a copy to the assigned judge, a joint pretrial report setting forth the nature_
of the case, whether a jury demand has been filed, the expected duration of the
trial, the status of discovery, the need to amend pleadings or add parties, whether
a settlement conference has been scheduled, special problems, etc.
Plaintiff's/Petitioner's counsel is responsible for proposing and contacting the
other parties regarding said report.
D. Pretrial Conference: A pretrial conference will be scheduled by the assigned
j udge.
Approximately thirty (30) days before the conference, you will receive an Order
Setting Pretrial Conference that witl set the specific date and time for the
conference. The conference will be held in the courtroom of the assigned judge,
and the following nonexclusive list of matters will be addressed at that time:
1) Status of settlement discussions;
2) Jury trial -- selection and number of jurors;
3) Potential evidentiary problems;
4) Potential motions in limine;
SEE NEXT PAGE
revised 5/29/2002
L: forms/cashiers/iv orders
CIVIL
Page 5 of 6
5) Use of depositions;
6) Deadlines for nondispositive motions;
7) Procedures to be followed with respect to exhibits;
8) Witnesses -- identity, .number, testimony;
9) Special needs (e.g. interpreters, equipment);
1.0) Trial submissions, such as briefs, Joint Statement of Evidence, jury
instructions,
voir dire questions, etc.
11) Receipt of Public Assistance Payments (Domestic Cases) -- If any party is on
public Assistance, notify the Prosecutor's Office of this proceeding now at 296-
9020.
E. Settlement/Mediation/ADR:
1) 45 days before the Trial Date, counsel for plaintiff shall submit a written
settlement demand. Ten (10) days after receiving plaintiff's written
demand, counsel for defendant shall respond (with a counteroffer, if
appropriate).
2) 1 30 days before the Trial Date, a settlement/mediation/ADR conference
shalt have
been held. FAILURE TO COMPLY WITH THIS SETTLEMENT CONFERENCE
REQUIREMENT MAY RESULT IN SANCTIONS.
3) 20 days before the Trial Date, counsel for plaintiff shall advise the
assigned judge
of the progress of the settlement process.
MOTIONS PROCEDURES:
A. Noting of Motions
1) Dispositive Motions: All Summary Judgment or other motions that dispose
of the case in whole or in part will be heard with oral argument before the
assigned judge. The moving party must arrange with the bailiff a date and
time for the hearing, consistent with the court rules.
2) Nondispositive Motions: These motions, which include discovery motions,
will be
ruled on by the assigned judge without oral argument, unless otherwise
ordered. All such motions must be noted for a date by which the ruling is
requested; this date must likewise conform to the applicable notice
requirements. Rather than noting a time of day, the Note for Motion
should state "Without Oral Argument."
SEE NEXT PAGE
revised 5/29/2002
L: forms/cashiers/iv orders
CIVIL
Page 6 of 6
3) Motions in Family Law Cases: Discovery motions to compel, motions in
limine2
motions relating to trial dates and motions to vacate judgments/dismissals
shall be brought before the assigned judge. All other motions should be
noted and heard on the Family Law Motions Calendar.
4) Emergency Motions: Emergency motions will be allowed only upon entry
of an Order
Shortening Time. However, emergency discovery disputes may be
addressed by telephone call, and without written motion, if the judge
approves.
B. Filing of Papers All original papers must be filed with the Clerk's Office on the
6th floor.
The working copies of all papers in support or opposition must be marked on the
upper right corner of the first page with the date of consideration or hearing and
the name of the assigned judge. The assigned judge's working copy must be
delivered to his/her courtroom or to the judges' mailroom. Do not file working
copies with the Motions Coordinator, except those motions to be heard on the
Family Law Motions Calendar, in which case the working copies should be filed
with the Family Law Motions Coordinator.
1) Original Proposed Order: Each of the parties must include in the ._wo_r_ k_ _ing
copy materials submitted on any motion an original proposed order
sustaining his/her side of the argument. Should any party desire a copy of
the order as signed and filed by the judge, a preaddressed, stamped.
envelope shall accompany the proposed order.
2) Presentation of Orders: All orders, agreed or otherwise, must be
presented to the
assigned judge. If that judge is absent, contact the assigned court for
further instructions. If another judge enters an order on the case, counsel
is responsible for providing the assigned judge with a copy.
Proposed orders finalizing settlement and/or dismissal by agreement of all parties
shall be presented.to the assigned judge or in the Ex Parte Department. Formal
Proof in Family Law cases must be scheduled before the assigned judge by
contacting the bailiff, or Formal Proof may be entered in the Ex Parte
Department. If final orders and/or Formal Proof are entered in the Ex Parte
Department, counsel is responsible for providing the assigned judge with a copy.
C. Form: Memoranda/briefs for matters heard by the assigned judge may not
exceed 24 pages
for dispositive motions and 12 pages for nondispositive motions, unless the
assigned judge permits over -length memoranda/briefs in advance of filing. Over -
length memoranda/briefs and motions supported by such memoranda/briefs may
be stricken.
IT IS SO ORDERED. FAILURE TO COMPLY WITH THE PROVISIONS OF THIS ORDER MAY RESULT IN
DISMISSAL OR OTHER SANCTIONS. PLAINTIFF/PETITIONER SHALL FORWARD A COPY OF THIS
ORDER AS SOON AS PRACTICABLE TO ANY PARTY WHO HAS NOT RECEIVED THIS ORDER.
JUDGE
Richard D. Eadie
revised 5/29/2002
L: forms/cashiers/iv orders
CITY OF RENTON COUNCIL AGENDA BILL
- - ff
Submitting Data:
Community Services
For Agenda of:
Dept/Div/Board..
Golf Course
October 6,
Agenda Status
Staff Contact...... Leslie Betlach — ext. 6619
Kelly Beymer - ext. 6803
Consent ..............
Public Hearing..
Subject:
Correspondence..
Increase Golf Course Green Fees
Ordinance .............
Resolution............
Old Business........
New Business.......
Exhibits:
Issue Paper
Study Sessions......
Proposed Ordinance
Information.........
2003
0
Recommended Action: Approvals:
Legal Dept......... X
Refer to Finance Committee Finance Dept...... X
Other ...............
Fiscal Impact:
Expenditure Required... Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget City Share Total Project..
SUMMARY OF ACTION:
To increase the following golf course fees, effective April 1, 2004.
18 hole weekday green fee
18 hole weekend green fee
(Weekend = Friday — Sunday)
18 hole golf cart rental
from $22.00 to $24.00
from $28.00 to $30.00
from $22.00 to $24.00
Junior, Senior, and 9 hole rates will remain unchanged.
STAFF RECOMMENDATION:
Approval of staff recommendation of an Ordinance to increase Golf Course Fees.
X
1:\Forms\Agenda bill increase green fees.doc
CITY OF RENTON
Community Services Department
ti`tY O
O �
0 Committed to Enriching Lives 0
MEMORANDUM
TO: Kathy Keolker-Wheeler, Council President
Renton City Councilmembers
vL/
VIA: :7- Jesse Tanner, Mayor
FROM: Dennis Culp, Community Services Administratoi,-
STAFF CONTACT: Leslie Betlach, Parks Director
Kelly Beymer, Golf Course Manager
SUBJECT: Golf Course Fee Increase
DATE: September 22, 2003
ISSUE
Should the City increase 18 hole green fees weekdays and weekends, and 18 hole golf cart
rental fee to remain competitive in area golf course market?
RECOMMENDATION
Staff recommends approval of the proposed fee schedule ordinance increasing golf course fees.
The fee increase would commence April 1 ", 2004.
BACKGROUND SUMMARY
The last green fee and cart fee increase for Maplewood Golf Course was in 2001. Maplewood
surveys area public courses semi-annually in order to remain competitive. The proposed new
fee structure will continue to be competitive with area golf courses. Park Board approved the
new fee structure on July 8, 2003. Green fees for Seniors, Juniors, and 9 hole play will remain
unchanged.
CONCLUSION
Approving a fee increase for the City of Renton, Maplewood Golf Course will allow the
business to remain competitive in its environment, continue to provide excellent customer
service and a quality facility to all patrons.
1A2003 Files\2003-145mb (Issue paper - golf course fee increase).doc
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING CHAPTER 1, FEE SCHEDULE, OF TITLE V, FINANCE
AND BUSINESS REGULATIONS, OF ORDINANCE NO. 4260 ENTITLED
"CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON,
WASHINGTON" BY INCREASING CERTAIN GOLF COURSE GREENS
FEES AND A GOLF CART FEE.
WHEREAS, the City of Renton wishes to provide to its citizens the most cost effective
services possible; and
WHEREAS, the City Council has adopted a policy that the golf course fees shall cover
the costs of services;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION I. Section 5-1-5 of Chapter 1, Fee Schedule, of Title V, Finance and
Business Regulations, of Ordinance No. 4260 entitled "Code of General Ordinances of the City
of Renton, Washington" is hereby amended to read as follows:
5-1-5: GOLF COURSE FEES
A. Greens Fees:
The cost of golf course greens fees shall be as follows:
18 Hole / Weekday $24.00
18 Hole / Weekend $30.00
9 Hole / Weekday $17.00
9 Hole / Weekend $17.00
18 Hole / Seniors / Weekday $17.00
9 Hole / Seniors / Weekday $13.00
1
I
ORDINANCE NO.
18 Hole / Junior / Weekday $15.00
9 Hole / Junior / Weekday $12.00
Weekend = Friday, Saturday, and Sunday
B. Golf Cart Fees:
18 Hole course $24.00
9 Hole course $14.00
SECTION II. This ordinance shall be effective April 1, 2004.
PASSED BY THE CITY COUNCIL this day of , 2003.
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1044:9/23/03
Bonnie I. Walton, City Clerk
day of 92003.
Jesse Tanner, Mayor
2
CITY OF RENTON COUNCIL AGENDA BILL
Submitting Data:
Dept/Div/Board..
Staff Contact......
EDNSP
Alex Pietsch (x6592)
Subject:
Addendum # 2 to Consultant Agreement with Maura
O'Neill for the Explore Life Project;
Contract CAG-03-020
Exhibits:
'Issue Paper with Attachments
2Addendum #2 to CAG-03-020
3Explore Life Report, July 2003
EExplore Life Expense Itemization
AI #:
V
For Agenda of: October 6, 2003
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance .............
Resolution............
Old Business........
New Business.......
Study Sessions......
Information .........
Recommended Action: Approvals:
Legal Dept ......... x
Refer to Finance Committee Finance Dept ...... x
Other ...............
Fiscal Impact:
Expenditure Required... $50,000 Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget $200,000 City Share Total Project..
SUMMARY OF ACTION:
` X
Maura O'Neill has been under contract with the City to do work on the Explore Life Project ($70,000
to date). This addendum in the amount of $50,000 would cover additional work done April through
June 30, 2003, and conclude the City's financial support in Explore Life.
STAFF RECOMMENDATION:
Council approve Addendum #2 in the amount of $50,000 to the consultant agreement with Maura
O'Neill for Explore Life, and authorize the Mayor and City Clerk to execute the Addendum.
C:\Documents and SettingAdevans\Local Settings\Temp\Agenda Bill Explore Life Contract Amendment 2.doc
CITY OF RENTON
ECONOMIC DEVELOPMENT, NEIGHBORHOODS,
AND STRATEGIC PLANNING DEPARTMENT
MEMORANDUM
DATE: September 29, 2003
TO: Kathy Keolker-Wheeler, President
City Council Members
VIA:G Mayor Jesse Tanner
FROM: Alex Pietsch, Administrator
Economic Development, Neighborhoods,
and Strategic Planning Department (x 6592)
SUBJECT: Explore Life Funding
TSST TF.
Should the City of Renton amend a contract with Maura O'Neill for her continued efforts
related to the planning and development of Explore Life, an economic development strategy
for Renton and the Greater Puget Sound region?
RECOMMENDATION:
• Authorize an addendum to the contract with Maura O'Neill for consultant services related
to Explore Life in the amount of $50,000.
BACKGROUND SUMMARY:
The 2003 carry -forward request includes a $200,000 CIP line item to provide further funding
for Explore Life. To date, no money from this line item has been spent.
At the June 16, 2003, City Council meeting, Maura O'Neill outlined the Explore Life
business plan during a special presentation. At that time, Mayor Tanner expressed his
excitement for the effort and recommended a $50,000 allocation from that CIP line item to
Explore Life with hope that others in the region would contribute. If no regional interest was
expressed in the subsequent months, he recommended that the City not spend additional
monies on the effort.
October 1, 2003
Page 2
During New Business, there was a motion and second for approval of the Mayor's
recommendation. Several Council members asked for more time to review the draft business
plan before committing additional resources. The motion was subsequently withdrawn.
Prior to that meeting and since the end of March, Ms. O'Neill had been working to finalize
the Explore Life business plan without compensation from the City. She has since submitted
invoices for work performed through June 20, 2003 totaling $50,000.
Since that date, Ms. O'Neill has continued to work the Explore Life effort without the
expectation of compensation unless additional financial commitments are obtained. While no
additional contributions have been collected, significant effort has gone in to bringing about
regional support and furthering the concept. Highlights include:
• Finalization of the Explore Life Business Plan (attached).
• Ms. O'Neill's participation at the Biotechnology Industry Organization conference in
Washington DC, where she met with industry leaders from around the world and held
personal meetings with Senators Murray and Cantwell, Representative Dunn, and staff
of Representative Smith about Explore Life and the opportunity in Renton.
• An Explore Life Founders Luncheon at which 12 high level regional thought leaders
were presented the business plan and asked for their participation.
• Recruitment of eight public and private sector regional leaders each committed to
raise between $100,000 and $150,000 toward the $1.5 million initial operating budget
outlined in the business plan.
• A verbal commitment from Snohomish County Executive Bob Drewel for $25,000.
• Continued meetings with executives from biotechnology companies with invitations to
participate in the effort.
• Recruitment of two teams of University of Washington Executive MBA students from
Singapore to produce business plans examining potential for -profit entities under the
Explore Life umbrella.
As evidenced by the recent Seattle Times editorial (attached), Explore Life is gaining
momentum and there remains tremendous interest in making the Explore Life vision a reality.
CONCLUSION:
Maura O'Neill has and continues to provide a tremendous service to the City of Renton by
catalyzing regional participation in Explore Life. This effort has the potential to transform the
future of the City and provide a new economic engine for the entire Puget Sound region. Her
efforts to produce and finalize the Explore Life Business Plan should be compensated.
Therefore, the Administration recommends authorization to amend Ms. O'Neill's contract for
October 1, 2003
Page 3
an additional amount of $50,000. While efforts continue to raise additional financial
contributions from the public and private sector throughout the region, the City of Renton
should not contribute any additional monies beyond this contract amendment unless
significant contributions from other potential stakeholders are secured.
Attachments: Amended scope of work, Explore Life Business Plan, Seattle Times editorial
cc: Jay Covington
ADDENDUM #2 TO
CONSULTANT AGREEMENT CAG #03-020
This addendum #2 modifies CAG #03-020 between the CITY OF RENTON, a municipal corporation of the
State of Washington, hereinafter referred to as "CITY" and Maura L. O'Neill, hereinafter referred to as
"CONSULTANT," to provide further services on the Explore Life project.
The CITY and CONSULTANT agree as set forth below:
1. Scope of Services. Scope of services is hereby amended to compensate consultant for services
performed from April 1, 2003 to June 30, 2003 to continue regional and statewide awareness and
buy -in of key people and organizations whose support is necessary for Explore Life. This
includes:
• Solidifying the Port of Seattle's participation
• Continuing meetings with the working group that has been established
• Strategizing how best to bring effort toward
• Doing analysis to help develop a business plan
• Preparing a budget to continue the Explore Life concept
• Soliciting in -kind contributions from other partnerships (cash, time, resources) and
• Making numerous presentations to an ever-growing circle of new key participants.
More details are shown on Exhibit A attached.
2. Payment: Amount of payment will be an additional $50,000.
3. Terms: The time of performance is extended through June 30, 2003.
This agreement is entered into as of the day of , 2003.
CONSULTANT
CITY OF RENTON
Maura L. O'Neill Jesse Tanner
2020 East Galer Mayor
Seattle, WA 98112
APPROVED AS TO FORM: ATTEST:
Lawrence Warren, City Attorney
Bonnie I. Walton, City Clerk
Exhibit A
Maura L. O'Neill
2020 East Galer
Seattle, WA 98112
206 605-0790 T. 206 329-38342 F.
oneillm @earthlink.net
Mr. Alexander Pietsch, Administrator
City of Renton
1055 S Grady Wy, 6`h FI
Renton, WA 98055
Dear Alex:
Thank you once again for the continued support in the Explore Life project on behalf of the
City of Renton. The Scope of Work for the next three months is detailed below:
1. Explore Life Support Presentation Materials
Create a Business Plan, presentation materials. Develop employment projection
statistics, feasibility analysis, justification support documentation, rationale. Maintain
website, follow up on leads.
2. Explore Life Strategy
Continue to garner community financial and concept support, fine-tune work
plan/vision/goals.
Schedule meetings one-on-one. Continue press relations.
Foster potential contacts at the BIO Convention in Washington DC, identify and research
parallel efforts throughout the US.
3. Explore Life Meetings
Ongoing meetings with subcommittees to define specific goals, objectives, and timelines.
Details include place, marketing, communications, finance, organization, education,
entertainment, science, and technology.
Attend the Biotechnology Industry Organization 2003 Annual Convention in Washington
DC, June 22 —25.
Continue meetings with scientific community, individuals and businesses getting their
buy -in and backing through committee membership, feedback, networking.
Arrange and follow through on solicitation meetings with identified initiative financial
supporters.
Continue to keep State legislators involved and informed.
4. Budget
Time, included based at $250/hour, discounted to $141/hour for Renton between April 1
— June 30, 2003. Not to exceed $50,000.
Bills will be generated monthly and payable upon receipt.
Again, the City of Renton has been the regional leader in this effort and has shown great
foresight and vision, and the financial commitment has been instrumental in making Explore Life
a reality. The investment in this regional visionary undertaking has emphasized Renton's ability
and willingness to lead, rather than follow. You can be proud of what you have created, and the
message has been heard throughout the region. Partnering is the only way something this large
can be successful and now it is time for others to step forward to bring our vision to life.
Thank you!
Sincerely yours,
Maura L. O'Neill
September 14, 2003
Explore Life, the next big thing
Biotechnology centers
Efforts are under way to create a global
center for bioscience research in
Washington, with the Greater Seattle
area as its hub.
Source. Explore Life TuE SEATTLE TIMES
F The Next Big
A.m. Thing Around Here
is bioscience indus-
tries, Explore Life is a
regional response to the
challenge of bringing
more butter to the bread
of economic institutions.
By JAmES F. The region should be
VESELY a biotech, scientific
Times editorial boomtown. We have an
page editor urban university center,
a significant medical . .
® center at the University,
of Washington, the medical centrifuge on
First Hill, and dozens of companies that
support the medical infrastructure. We .
have one of the world's billionaires creat-
ing a real biotech center on. South Lake
Union.
But more is needed, which brings us
to Explore Life, an organization created
to link Bothell to Renton and Seattle to
the other Lake Washington communities.
On paper, Explore Life is very ambitious.
The creation of a regional biotech center
that would rival any in the world is no '
small thing, but a glance at the scale of
Explore Life suggests something pretty
big is in the works.
"This is a matter of thinking ahead five
to 20 years," said Suzette Cooke, presi-
dent of the Greater Renton Chamber of
Commerce. Renton, Seattle, Bellevue,:,
King County, Bothell; the Port of .Seattle,
and a half -dozen other governments; and
institutions are on the list of participants.
Chairman of the project is former Seattle
Mayor Norm Rice, who typically lends his
name and energy sparingly—,but.with
some weight when he does.
Explore Life CEO and President Mau-
ra O'Neill said within six to eight weeks a
plan will begin circulating that puts some
details together on a regional effort to
make Greater Seattle the hub of biosci-
ence in the coming decades.
"We're not alone," O'Neill said.
"Eighty-three percent of all metropolitan
regions have named bioscience as their
No.1 priority for the future. The answer
for us is to make partnerships, not to out -
Shanghai Shanghai but to create natural
reasons for this region to be in the fore-
front."
O'Neill describes Explore Life as 70-
percent private, 30-percent public in or-
ganization and funding. Planners are
seeking an initial, yearly budget of $1.5
million.
Thinking long and big is embedded in
the mission statement of Explore Life.
The organization says we have the lead-
ing public research institution in the ,na-
tion the UW; we have the third -high-
est concentration of scientists in the',
world;.we have the Pacific Northwest Na-
tional Laboratory, with one of the highest
concentrations of Ph.D.s anywhere in the
country, in Richland. We have the largest
charitable foundation in the world; the
fastest -growing share of any region in the
country of the National Institutes of
Health's annual $28 billion budget.
Yeah, yeah, you say, but what's in it for
me? Maybe.a lot of jobs, both for new
Ph.D.s and for drywallers building new
tech centers. Maybe regional ties that
break down walls between urban centers
and suburban centers. Maybe a restored
sense of confidence in this place — the
region — we call home.
July 2003
1301 Third Avenue, Suite 2400, Seattle, WA 98101
206.605.0790 T. 206 329-3842 F.
info@explorelife.net
Explore fife
Transforming Knowledge into Global Health
I believe we possess all the resources and talents necessary. But the facts of the
matter are that we have never made the national decisions or marshaled the
national resources required for such leadership. We have never specified long-
range goals on an urgent time schedule, or managed our resources and our
time so as to ensure their fulfillment.
John F. Kennedy "Man on the Moon' Speech May 25, 1961
Introduction
Globally we possess the resource and talents needed to save lives and improve the
quality of life of people all over the planet. Along the way we can create global
partnerships and understanding among people, massive numbers of jobs in local
communities and perhaps even discover a cure for a disease that is robbing
someone in your family of being able to stick around to see their grandchild get
married.
Explore Life is a regional
commitment with international
partners to life science that will
revolutionize the way global disease
is conquered by enabling new
fundamental understandings of
living systems and new methods of
prevention and treatment.
Our region, through Explore Life,
has a unique opportunity to catalyze
change because of our diverse
expertise and our proven ability to
OI �70 create and lead global academic and corporate enterprises.
billion spent
globally on Ninety five per cent of all drug developments fail. Progress on
health research numerous diseases remains treacherously slow. Those few
each year, only therapies that offer some promise are prohibitively expensive.
10% is devoted Your family has probably been touched by a catastrophic
to research on diseases that illness that has eluded prevention and cure; stealing away a
make up 90% of loved one too soon. And in the developing world it is even
the total disease worse. One hundred million people are expected to be HIV
burden. Every positive by 2005 with half of all 15-year olds in South Africa
family has a and Zimbabwe dying of AIDS.' The global health imperative
need for
medicines, is now.
vaccines and
therapies that Yet, life science has hit a wall, a wall of complexity. The
are accessible human genome has been decoded, but it has left us with a
and effective.
ates
shopping list not a recipe. We've discovered that mitosis of a single cell involves
billions upon billions of individual chemical reactions, yet we have no idea what
happens if one of those reactions happens out of sequence. We simply don't
know how to predict the behavior of living systems. And the supercomputers
today do not begin to be powerful enough to simulate living systems.
Explore Life is changing that. Our region has an
opportunity to catalyze breakthroughs in life science.
Explore Life is the focal point of a regional commitment
to leadership in global health science. We aren't just
talking; we are putting resources to work that will make
scientific breakthroughs happen.
Many regions want to be known as "biotech centers".�
Eighty-three percent (83%) of all the metro areas in the
USA have identified biotech as one of their top ..
economic development priorities. They have traditional
economic development plans with brochures, statistics
and promises of support for biotech. Raleigh -Durham, Washington -Baltimore,
East B ay, S ingapore h ave a 11 h ung o ut " For r ent t o B iotech" s igns. E merging
centers have put forth large amounts of public money to attract development to
their community.
Explore Life is different. It is a regional commitment to global health science and
is committed to building global science partnerships. We want life science to
make dramatic progress and are willing to provide the leadership needed go
breakthroughs can happen. Our region has a unique opportunity, with key
resources that can catalyze change. And working with people around the world
and from different disciplines we can make these breakthroughs.
Global health science has reached the point where major advances are dependent
on convergence with other scientific disciplines. Mathematics, chemistry,
computer science, physics, imaging, nanotechnology, information science,
communications all must collide with genetics, biology, botany and the rest of life
science. Puget Sound, in conjunction with partners around the world, is where
that convergence can begin to happen.
As N obel-prize 1 aureate Lee H artwell s ays, "We a re o ne o f t he f ew t hat c ould
become a global center". Explore Life recognizes that global health science needs
to leverage the knowledge of scientists worldwide. We have a plan for bringing
these great minds together in Puget Sound both physically and virtually.
Our research engines are world leaders. Our corporations are global innovators.
Look at the resources we can focus on this problem.
• The University of Washington is the number one public research
university in the nation.2
2 Biotechnology and Medical Device Industry in Washington State : An Economic Analysis; Huckell/Weiman Associates
December 2002
• The Hutch is the number one private research institution.3
• We have the third highest concentration of Life Scientists in the world.4
• Our state's share of the NIH's 28 billion annual budget is growing faster
than any other region.5
• Pacific Northwest National Laboratory has one of the highest
concentrations of PhDs in the country.
• Some of the w orld's largest b io-pharmaceutical and medical technology
companies have a presence (e.g. Amgen, Merck and Chiron) in the region.
• Home to world -leading information technology and wireless companies
including Microsoft, AT&T Wireless, T-Mobile and Cray, Inc.
Our research engines are world leaders. In addition there are many biotech
companies that call Washington their home or have significant investments here,
such as Amgen, Merck and Chiron.
Key enabling
technologies
converge in our
region:
• Biotech
• Computer
Science
• Imaging
• Wireless
Comm unit
ation
• Animation
• Internet
Knowledge
Systems
Progress is driven by people and space. Our region has a
highly educated and adaptable workforce. This workforce has
led the world in key technology revolutions over the past 50+
years. It started when William Boeing launched one of the
most successful airplane companies the world would ever
know. Mr. Boeing also established a relationship between
business and education that would be emulated by other
Washingtonian business leaders for years to come. By building
a wind tunnel for the University of Washington, Boeing made
possible courses in aeronauticsa benefit for both his
growing company and the community. This tradition has
continued as our region has led the world into computer
science and wireless communication. Imagine the world
without inexpensive air travel, personal computers or cell
phones. We are taking the lead again, in global health science.
For the first time in 100 years large tracts of urban land are
available for the development global health science needs. We
simply need to make this land available with the requisite
support infrastructure. Microsoft co-founder Paul Allen's company, Vulcan has
already laid the foundation for the region in its strategic development of South
Lake Union. As this is developed and the space absorbed, new developments will
come on line in Renton, Tukwila, North Bay, Bothell, Bellevue and elsewhere in
the region.
All the pieces are in place, all that is needed is the commitment to lead.
3 Biotechnology and Medical Device Industry in Washington State : An Economic Analysis; Huckell/Weiman Associates
December 2002
4NIH Budget Summary; February 3, 2004
5 ] .Signs of Life: The Growth of Biotechnology Centers in The U.S.; Brookings Institution, 2002
The Renefitc
Explore Life will benefit the world as well as our region. Connecting the world's
greatest minds will result in better science. We will move closer to being able to
predict the behavior of living systems. Drug and gene therapies will have higher
success rates. Devastating diseases will be defeated. Human life will be
improved. We will change the way drugs are developed within a decade.
Over the next ten years 100,000 new jobs will be created in the region. These are
jobs with the highest average salary of any industry.6 These are jobs that will
force us to push forward education. These are not just a few PhDs drinking coffee
at a local Starbucks. These are jobs in marketing, administration, law,
manufacturing, project management and other areas. These are jobs that will use
the proven skills of our work force.
Current
Historic Growth
Target Growth
8.1 %
10.1 %
2002
2012
2012
Direct Life Science Jobs
19,300
42,055
50,516
Indirect Life Science Jobs
38,600
84,109
101,032
Total Life Science Jobs
57,900
126,164
151,549
Currently there are 19,300 life science workers in Washington. Using a conservative multiplier of 2.0 these jobs generate
an additional 38,600 indirect jobs. (.Economic Contributions of the Biotech Industry to the U.S. Economy," Ernst &
Young for the Biotechnology Industry Organization (BIO), May 2000.) Growth rates in the industry prior to 2000 were
8.1 % (2001-002 had higher growth rates but these were atypical). The number of 100,000 new jobs was calculated using
a growth factor of 10.1 % which assumes a concerted regional effort will increase the growth rate 2%.
The Roadmap
Mission
The mission of Explore Life is to be ...
A global team who creates a place, both physical and virtual, where
technology and science collide to produce breakthrough discoveries
in global health science.
Goals
Within a decade we will revolutionize the way we conquer global disease by
developing new fundamental understandings of living systems and new methods
of prevention and treatment. That is what Explore Life is all about. Is the
problem enormously complex and the roadmap unclear? Yes. But we know how
to start.
6 US Census Data 2002
We didn't know how we going to get to the
moon by the end of the decade when JFK
made his historic speech. And we don't
know exactly know how we are going to
revolutionize global health within a decade
but we know we will. We just need to
specify long-range goals with an urgent
time schedule and marshal local and
international talent and resources. And we
need to take the first strategic steps.
Our region has the opportunity to become
an international hub for the exchange of
ideas and research, development of
applications, and manufacture of products.
The goals are:
1. Build global partnerships and promote the region locally and globally as
world center for breakthrough global health sciences.
2. Create vibrant new work/live environments that are focused on
breakthrough global health science exploration and development.
3. Strengthen our existing research institutes in their understanding of the
human cell and the rate at which knowledge is turned into breakthrough
discoveries and products benefiting healthcare.
4. Equip our people and their children with the skills to secure excellent
jobs in life sciences.
Explore Life started as the brainchild of researchers at the University of
Washington, business leaders, and elected leaders in Renton. It has now moved to
encompass the whole Puget Sound Region with a variety of partners.
Strategies
The premise of Explore Life is to start with a few specific strategies to launch the
initiative but also to welcome and nurture additional ideas and projects throughout
its history.
There are a number of strategies that other organizations have undertaken and are
launching that support Explore Life's goals. Many of them are essential to the
success of Explore Life. There are many organizations locally, including the
public and private research institutions, venture capitalists, economic
development commissions, cities, the Washington Biotechnology and Biomedical
Association, Technology Alliance, biotech and technology companies and others
who have made enormous contributions to building today's bioscience foundation
'in the region.
Explore Life's strategies are designed to be complementary and additive not
competitive. It will take all of these continued efforts to achieve major success in
global health science. Explore Life believes it is essential to build strong
partnerships throughout the world to accelerate the discovery and sharing of
inforination. The focus on this plan is to articulate a set of strategies for Explore
Life.
Just as President Kennedy articulated the end goal, `Man on the moon by the end
of the decade' he began with a few first steps. These are the first few steps for
Explore Life:
1. Build global partnerships and promote the region locally and
globally as a world center for breakthrough life sciences
• Hold Explore Life Summits & Congress
Explore Life is
beginning to
extend this
invitation to
others around
the state and the
world; to join
this most
The Summits and Congress have the goal of bringing 1,000 of
the world's top scientists to the region over the next 3 years.
These events and the related activities will result in the
convergence of hundreds of scientists from different
disciplines to focus on the key challenges of global health
science.
important Beginning in early 2004 a series of six science Summits will
journey of the be held. Each summit will bring together six to eight world
21" century. renowned scientists to discuss and explore a key issue in
global health science. These summits will last three days and include visits,
dinners and events with other scientists in the region. The objectives of each
Summit will include:
• Analysis of a key global health science question from the perspective
of different scientific disciplines
• Identification of who the leading scientific minds are worldwide
• Discussion of suitable questions for subsequent Summits
• Discussion of how the Discovery Station might work
Sponsorship will be sought from federal, state and local governments as well as
from corporations and major pharmaceutical companies.
These events will bring world-renowned scientists to the region and provide
tremendous recruiting opportunities for our research organizations. A secondary
goal of these events is to recruit at least three Nobel caliber scientists to join our
existing academic/research community in the next five years.
• Secure Explore Life regional, national and global partners.
"Life science will
have to go beyond
narrowly studying
one gene at a time
and start probing
the complicated
interplay of genes
and proteins along
a disease's entire
cellular pathway.
That will require
unprecedented
cooperation across
a range of
sciences. "This is
powerful," says
Ronald A Evans,
a professor at the
Salk Institute for
Biological Studies
in La Jolla, Calif.
"The idea is to
look at larger,
more global
questions, and
understand the
coordinating
activities of genes,
cells, and organs."`
The best minds and resources to fulfill. the Explore Life
vision are scattered around the world. Unlike the space race,
Explore Life will reach out to public and private partners
around the world for participation and support. This will
take the form of strategic alliances, academic joint ventures
and internet based collaborative efforts. Utilizing
collaboration technology such as Silicon Chalk's Explore
Life will facilitate the active involvement, and investment of
life science organizations around the world.
Scientists from Boston, Munich, Singapore, San Francisco
and elsewhere will be recruited to participate in the
leadership of Explore Life. International institutions,
national trade associations, major pharmaceutical companies
and federal agencies will be encouraged to participate in
setting collaborative goals. The problems of life science are
too big for any single individual or institution to solve.
Partnerships that reach across national, corporate and
academic boundaries are needed.
• Build an Explore Life International Discovery
Station
While attracting a new institution is key, creating our
own may prove the most impactful of all. The crown
jewel of the region will be the Explore Life International
Discovery Station. In 25 years this campus where
brilliant minds come together will have a reputation
similar to that of the Pasteur and Nobel Institutes. In this place the world's
greatest scientists from different disciplines will come together to solve the
greatest challenges in global health science.
Akin to the International Space Statiori, in that, a number of scientists from
different countries across a variety of disciplines, this Discovery Station will be
will be physically co -located for a period of time. Each country (or a sponsoring
foundation) would underwrite the costs of a portion of the station. The principal
location for this Station will be in the Puget Sound region but other satellite
stations could be built around the world.
The Discovery Station will host 15 to 20 scientists from a range of disciplines.
'World renown researchers from institutions such as the UW, WSU, the Hutch,
ISB, Amgen, Merck and others from around the world may take sabbaticals or
extended leaves to participate in this collaborative environment. They will be
provided research assistants, lab space and computation resources for one to three
years. These scientists, from varied disciplines, will have the freedom to pursue
basic research in global health science without the constraints of an academic
institution or for -profit corporation. It is anticipated that they would agree to
spend at least six months of the year in residence at the Discovery Station.
Explore Life will perform a feasibility study and an analysis of the interest in
creating this Discovery Station. In the event that a physical Discovery Station
proves not to the best step, Explore Life will examine creating a virtual
International Discovery Station. In this case, an intelligent search and query
system could be created in which the data and findings in the broad area of global
health science will be accessible by students and researchers around the globe.
International players are looking for partners to strengthen their
Life Science expertise: Singapore, Shanghai, Munich
2. Strengthen our existing research institutes in their understanding of
the human cell and the rate at which knowledge is turned into
breakthrough discoveries and products benefiting healthcare.
• Provide research and auxiliary space to
the research universities in half the
time and at least 15% less cost.
The public and private research institutions in
Washington State provide the essential discovery
work that is needed to fuel this global life science
leadership. They are currently hampered by the
lack of space in which to grow and continue this development work.
While the research universities of the state receive a small fraction of their money
from the state, they are burdened by requirements that dramatically increase the
cost and time to construct research space. This reduces the competitiveness of the
university and the ability of it to grow as fast as it can. The new genome and
bioengineering complex at the University of Washington will cost $150 million
and taken X years from conception. Saving over $33 million and cutting the
delivery time in half for future facilities is significant. This type of innovation is
going to be critical if the research institutions are going to take the next leap of
growth.
The UW has been actively working on alternative delivery mechanisms that
tackle this problem. It is committed to seeking new ways to produce the space
needed for its faculty and staff to thrive.
Explore Life, as a 501-c-3, will design, build, deliver and operate research and
auxiliary space. It will solicit partners in the private sector for this work in a fair
and open process. In development of this strategy Explore Life has prepared
detailed pro formats to examine this opportunity and to identify where the cost
and time savings are likely to come from. The buildings will be constructed with
the same or better quality than the University requires.
With gene sequencers and cytometers costing $250,000 to $1 million, research is
often delayed by equipment access limitations. However there may be an
opportunity to create a pool of equipment used by several institutions and
corporations.
• Through Explore Life's community -building outreach, solicit support
for Washington's research institutions.
While the public and private research institutions have significant community and
philanthropic outreach, Explore Life can assist this effort. It will be conducting
massive outreach in the community educating people about the value of the
institutions and calling on them to support specific initiatives of these institutions
(e.g. lease -lid lifts, capital campaigns, state legislative agendas, etc.).
This s trategy w ill b e c arried o ut i n c onjunction w ith o ther e fforts a nd n of a s a
separate program. Each quarter the major research institutions will be asked what
messages and actions they would like to see incorporated into Explore Life's
outreach.
3. Create new vibrant work/live
environments focused on
breakthrough life science exploration
and development
In choosing strategies that would result in creation of 100,000 jobs one could
focus on the early company formation (e.g. tech transfer, venture capital, tax
exemptions, etc.). Or one could focus on the other end of the spectrum- attracting
large new institutions that can form the basis of new discovery work, provide
research opportunities and become a major source of intellectual property
creation, spin-off and commercialization. The University of Washington, Fred
Hutchinson Cancer Research Center, and Institute for Systems Biology are
examples of this latter model.
Both strategies (small company, big institution) are critical to the success of
Explore Life and necessary for major job creation. In its first steps, Explore Life
has chosen to focus on the latter, become laser focused on attracting or creating
one to three major institutions- public or private, federal or international, as
anchors tenants of new collaborative research communities.
• Attract new, major tenants to live/work science communities.
While the City of Seattle, UW Medical
School, Vulcan and other property
owners in the South Lake Union have
made great progress in the development
of the area's first life sciences
community. Explore Life wants to
ensure that this project is built out on
time, if not ahead of expected schedule.
This will require credit tenants to green
light construction of more sections of
the new community. Explore Life will
assist in securing high -quality tenants
for our first major live/work life science
center (South Lake Union).
Councsy: Vulcan Properties
There are however, a wide range of space needs
within the life science community. While South
Lake Union will be attractive to some our region
will need to develop a number of locations to
accommodate the additional and different needs.
Other developments will be needed, with differing
ir cost structures, footprints, expansion ability,
attributes and completion dates.
# For example Renton has already taken a leadership
position in preparing for a major science city. Some
life science organizations require substantial
amounts of land. They thrive in urban environments
but require substantial space for growth. Renton is preparing the way for access
to such unique large tracts of land within an attractive live work environment.
The Port of Seattle has also shown leadership in this are, recognizing that life
science is a key component of the region's economic growth. The "Port" has a
history of developing innovative methods of funding major infrastructure
investments that have driven the growth of our region.
global marketing campaign will be developed to fill our existing facilities with
new life science entities and recruit at least one new major science entity to the
area within the next two years. Explore Life will assist regional property owners
in developing a target list of potential tenants. This will be done by management
and staff of Explore Life through conversations with scientists and business
people in the life science community, both regionally and worldwide. These
targets will be categorized by the size and type of facility required and the time
frame in which facilities will be needed.
Yet a principal goal of Explore Life will be to recruit or create a major new
federal or institutional presence to the region. The ideal entity will bring several
hundred new jobs to the region immediately and have significant growth in the
future.
Attracting and capturing such a presence will require a coordinated effort among
many different entities such as city, county and state government, the Port of
Seattle, University of Washington, ISB, the Hutch and other academic and
research institutions as well as major corporations such as Boeing, and Microsoft.
It is Explore Life's role to act as the focal point for efforts by all the related
players in the region.
One of the newest trends in academia is to start joint programs between major
institutions. For example, Columbia University's business school has initiated a
partnership with the London School of Economics and the University of
California, Berkeley. Explore Life will take this model and solicit participation
for a new branch campus of a major institute in conjunction with one of our major
universities. The aim, again, is to increase the intellectual density of the region
and broaden the number of scientists doing the fundamental discovery work.
A final target list of potential major new tenants will be agreed upon, in
conjunction with the academic, federal, international and corporate communities.
This target list will have three major categories:
Federal Agencies (e.g. Department of Energy, Centers for Disease
Control, National Institutes of Health, Department of Defense, National
Science Foundation, etc.).
Major International Pharmaceuticals — Glaxo, Bayer, Sankyo, Takeda, etc.
Academic/Health Institutions- branch campuses ( in conjunction with our
existing academic institutions). Examples could include: Shanghai Jiao
Tong University, National University of Singapore, Institute of Genetics
(Chinese Academy of Science), Wellcome Trust Sanger Institute
(Cambridgeshire, UX.); Mayo Clinic
A SWAT team lead by a major business leader would be formed for each of the
categories listed above. The group would focus on landing a preliminary
expression of interest within one year and a commitment within two years from
one entity in each category.
4. Equip our people and their children with the skills to secure
excellent jobs in life science.
Explore Life will foster a number of programs to nurture community involvement
in this global health science effort.
• Raise the science acumen of the region by making everyone aware
of and excited about Explore Life.
Right out of the gate, over the next 60 days Explore Life will have a speaking and
promotional blitz to raise awareness of the global health science opportunity.
Working with Rotary and other service clubs, schools and other organizations
Explore Life will make presentations describing the huge task we, as a region, are
undertaking.
Other activities are planned as well, such as an interactive edutainment website
developed by a volunteer team of educators and video -game designers. Also
planned are K through12 school programs that get children involved in life
science studies. This will involve academic/research volunteers who develop
curricula, life science camps and high school life science competitions.
• Establish an Explore Life Scholars program.
The Explore Life Scholar program will be offered for ten years. Two students
will be chosen from each legislative district in Washington State each year as
Explore Life Scholars. This program will offer students four significant
opportunities
• Financial assistance for tuition and books,
• Guaranteed admission to one of the two state research universities,
• Internships and special programs, and
• A guaranteed job in global health science -related field upon graduation
with required GPA minimum.
The purpose of this scholarship program is two fold. First it will inspire students
to further education and to become the next generation of
scientists. Second it will promote awareness statewide of the Life science
international leadership position of the region in global health needs an
science. Explore Life, through its sponsors, will provide %2 the educated
money and the local communities would be expected to raise workforce:
the match for the program. High School 7%
As international partners join Explore Life this program will be
duplicated in other locations around the world with the intent
of bringing these top students to our region for undergraduate
and advanced study.
Nuts & Bolts
Bachelors
/Associate 44%
Masters 25%
PhD 24
Over the next three months Explore Life must go through the mechanics of
establishing an organization that can achieve these goals. Yet even while
performing the traditional tasks of hiring staff and setting up an office, Explore
Life will be moving forward with its agenda to push global health science
forward.
Explore Life's office will be a center for marketing the region and promoting life
science. It will have dioramas and artists conceptions of all the potential life
science facilities. It will have rotating displays showing off the latest research at
ISB, UW, Cell Systems Initiative, PNNL, the Hutch and our other research
engines.
The process of recruiting staff will be used to publicize the eventual requirements
of an expanding life science community.
And in the very first weeks, Explore Life will do something few non -profits even
consider. Explore Life will initiate employment and academic surveys to provide
a baseline from which the organizations performance can be measured. A survey
of life science employment will allow measurement against the goal of attracting
100,000 new jobs in the next 10 years. A survey of academic activity will
provide a base to determine if life science has truly been pushed forward.
Milestones
A detailed work plan has been developed that describes the specific activities of
Explore Life over the next 24-36 months. Initial key milestones from this work
plan include:
• 60 Day Blitz (public awareness campaign) Oct -Nov 2003
• Opening of the Explore Life Marketing Center September 2003
• The First Summit January 2003
• Initiation of the Scholarship Program March 2004
• Launch of the Edutainment Website December 2004
Resources
A detailed financial model has been developed to determine the level of resources
needed to achieve the objectives of Explore Life. Given the benefits to both the
region and the world the return on investment is dramatic. Initial funding of $1.5
million is required, with an additional $1.0 million to be raised from other sources
in the first year. This first round of funding is expected to be raised from local
government, corporations and private donors.
It is expected the majority of this funding will be obtained from institutional and
corporate sponsorship, federal grants, and regional governmental contributions. A
worldwide sponsorship structure similar to the International Olympic Committee
will be developed to secure the long-term funding. -
Explore Life Team
Providing leadership to the world in life science will require participation from
everyone in the region. Many organizations have taken an active role in getting
Explore Life launched, including:
Area Chambers of Commerce
Seattle Biomedical Research
Institute
The Boeing Company
CH2M Hill/IDC
Cities of Renton, Seattle
CollinsWoerman
Economic development councils of
King, Snohomish, Pierce counties
Encompass Ventures
Federal Home Loan Bank
Fred Hutchinson Cancer Research
Center
The Office of Gary Locke
Harbor Properties
IBM Life Sciences
Immunex (former staff)
Institute for Systems Biology
Kidder Matthews
King and Snohomish Counties
Lease Crutcher Lewis
Lehman Brothers
Mortensen Construction
Northwest Association for
Biomedical Research
Platform Creative
Port of Seattle
Preston Gates Ellis
RAND Corporation
Seattle NW Securities
Segale Business Parks
Shapiro & Associates
STRATOS
Technology Alliance
University of Washington
Valley Medical Center
Vulcan
Washington Biotechnology &
Biomedical Association
WRF Capital
Zimmer Gunsul Frasca
Key members of the working group that has launched Explore Life include:
Norman B. Rice — Board Chair Kathy Lombardo — CH2MHil1
Maura O'Neill — CEO Mary Grace Roske — Fed. Home Loan Bank
Del Clark — Business Consultant
Alex Pietsch — City of Renton
Arlan Collins — CollinsWoerman
Ben Wolters — City of Seattle
Bob Franza — CSI
Dan Huberty- Zimmer Gunsul Frasca
Deborah Knutson — Snohomish EDC
Dick Robison — CollinsWoerman
George Northcroft — King County
Jack Faris — Univ. of Washington
Jeanine Wright — IDC/CH2M Hill
Jill Nishi — City of Seattle
Johannes Koch — Integra Ventures
Maud Daudon — Seattle -Northwest
Securities
Moya Vasquez — (Former Immunex)
Nick Abbot — Lehman Brothers
Rick Osterhout — Kidder Matthews
Ronald Seale
Sam Sperry — Gogerty Stark Marriott
Scot Land — Encompass Ventures
Scott Eshelman — Vulcan
Shaunta Hyde — Boeing
Sue Carlson — Segale Properties
Sue Sander - Shapiro Associates
Tom Tierney — Port of Seattle
Acknowledgements
Special thanks to Sue Carlson, Arlan Collins and Dr. Bob Franza, who along
with the support of Mayor Jesse Tanner and Jay Covington, conceived the idea,
nurtured its early development and without whom none of this would have been
possible.
Bibliography
Economic Contributions of the Biotech Industry to the U.S. Economy," prepared
by Ernst & Young for the Biotechnology Industry Organization (BIO), May 2000.
Assessing Workforce Needs in the Biotechnology Industry; Rochester Institute of
Technology, October 2000
A Critical Analysis of the Biotechnology Industry in Alameda, Contra Costa and
Solano Counties; Munroe, Craft Hutton et al, June 2002
Biotechnology Industry Intelligence Briefing Human Resource Trends and
Projections; Biotechnology Human Resource Council (Canada), 2000
NIH Budget Summary; February 3, 2004
Signs of Life: The Growth of Biotechnology Centers in The U.S.; Brookings
Institution, 2002
Biotechnology and Medical Device Industry in Washington State: An Economic
Analysis; Huckell/Weiman Associates December 20024.
NIBIB Workshop on Future Research Directions; December 2002
Explore Life Places Committee; May 2003
Ten Steps to a High Tech Future: The New Economy in Metropolitan Seattle;
Brookings Institution December 2000
The Body Electric; Erick Schonfeld, Business 2.0 April 10, 2003
A Profile of Older Americans: 2002; Administration on Aging, US Department of
Health and Human Services
An Aging World 2001; Kevin Kinsella, Victoria Velkoff, National Institute on
Aging, US Department of Health and Human Services
Biotechnology: What's All The Fuss About?; Ruth Scott, WBBA 2002
Biotechnology Intelligence Briefing, Human Resources Trends and Projections;
Biotechnology Human Resource Council (Canada) 2000
Biomedicine Gets Record Raise As Congress Sets 2002 Spending; David Matkof,
Science Jan 4, 2002
New York State's Technology Driven Industries: Biotechnology and
Pharmaceuticals; Sheri Lippowitsch, Division of Policy and Research
Empire State Development, Albany, NY 2002
Assessing Workforce Needs in the Biotechnology Industry; Douglas P. Merrill,
Ph.D., Gary R. Skuse, Ph.D., Center for Biotechnology Education and Training,
Department of Biological Sciences, Rochester Institute of Technology, October
2000
Biotech Industry Facts; Biotechnology Industry Organization Website, May 2003
Biotechnology; University of Cincinnati Medical Center, May 2003
Cancer Facts & Figures; American Cancer Society, 2003
Number of Firms, Number of Establishments, Employment, and Annual Payroll
by Employment Size of the Enterprise for the United States, All Industries —
2000; US Census Bureau 2001
Commercializing knowledge: university science, knowledge capture, and firm
performance in biotechnology; Lynne G. Zucker; Michael R. Darby; Jeff S.
Armstrong, Management Science Jan 2002
A Critical Analysis of the Local Biotechnology Industry Cluster In Alameda,
Contra Costa, & Solano Counties; Tapan Munroe, Ph.D. Munroe Consulting Inc.,
Gary W. Craft, M.A. Craft Consulting Group, David Hutton, Ph.D. Hutton
Associates, June 27, 2002
Economic Impact of Research and Total External Funding Fiscal Years 1989-
2000; University of Kentucky, Oct 17, 2002
From The Hill; Issues In Science And Technology, Spring 2001
The International Biotechnology Industry: A Dynamic Capabilities Perspective;
Anoop Madhok; Thomas Osegowitsc, Journal of International Business Studies,
Summer 2000
Biotechnology and Its Role in the Massachusetts Economy (MassBiotech 2010);
MassBiotech 2010: Achieving Global Leadership in the life sciences Economy;
The Boston Consulting Group, 2002
Modeling Biotech's Job -Creation Potential; The Boston Consulting Group, 2002
FY 2004 Budget: National Institute of Biomedical Imaging and Bioengineering;
National Institute of Health Department of Health & Human Services, 2003
NIBIB Workshop On Future Research Directions; National Institute of
Biomedical Imaging and Bioengineering, December 16-17, 2002
NIH budget boost draws questions; The Scientist, January 27, 2003
The NIH: a budget appraisal: life science grants rise despite conservative
increases in the agency's funding; The Scientist, February 24, 2003
`National Institutes of Health: Summary of the FY 2004 President's Budget;
February 2003
Number Of Biotech Companies 1992-2001; Biotech Industry Organization, web
report May 2003
The Top Research Universities: An Annual Report; The Lombardi Program on
Measuring University Performance, August 2002
State Government Initiatives In Biotechnology 2001; Technology Partnership
Practice, Battelle Memorial Institute and State Science and Technology Institute,
September 2001
Tracking trends in federal research spending; Michael McGeary, Stephen A.
Merrill, Issues In Science and Technology, Fall 1998
U.S. Biotech Employment, 1992-2001; Biotech Industry Organization, web report
May 2003
U.S. Biotech Revenues, 1992-2001; Biotech Industry Organization, web report
May 2003
University of Washington Considers Biotech Campus in Seattle Neighborhood;
Knight-Ridder/Tribune Business News ; 03-05-2003
The Current and Future Workforce Needs of California's Biotechnology Industry:
A Study and Summary of Public Hearings; California State University Program
for Education and Research in Biotechnology, November 2001
2001 Washington Biotechnology & Medical Technology Annual Report; WBBA,
2002
High Tech Specialization: A Comparison of High Technology Centers; Joseph
Cortright, Heike Mayer, Institute of Portland Metropolitan Studies, Portland Stae
University, The Brookings Institution, January 2001
Explore Life Expense Itemization
912212003
Paid to Whom
For What
Date
From Acct
Amount
Notes
D namex, Inc.
Express Courier Shipments
07/22/02
Postage
$396.00
Delivery of packets to boat trip participants
The Fearey Group
PR Consulting
02/18/02
Consulting
2,000.24
Initial PR strategy development
Dan Dixon
Consultant — May/June
07/22/02
Consulting
2,000.00
Explore Life asibility analysis
-Jul
08/08/02
Consulting
1,000.00
-August
08/20/02
Consulting
10,200.00
-September
10/01/02
Consulting
10,200.00
Gogerty Stark Marriott
PR Consulting — June/Jul
08/27/02
Visioning
3,575.00
Public relations and public affairs counseling
August
10/01/02
Visioning
7,764.25
Aug/Sept
10/24/02
Business Recruitment
14,070.00
October
11/19/02
Visioning
13,871.00
December
12/20/02
Visioning
3,176.50
CollinsWoerman
Consulting — March
05/03/02
Visioning
5,000.00
Land use and urban design work
April
06/04/02
Business Recruitment
10,000.00
Thru June
10/01/02
Visioning
15,000.00
October
11/19/02
Visioning
13,735.00
November
11/21/02
Business Recruitment
11,602.50
November
11/25/02
Business Recruitment
12,500.00
Preston, Gates, Ellis
Le al Consulting
10/25/02
Visioning
800.00
Legal Consulting
11/25/02
Consulting
120.00
Denbe Enterprises
Bernie Dochnahl Consulting —
October
11/15/02
Business Recruitment
1,300.00
November
12/31/02
Visioning
200.00
Expense Reimbursement-
Vancouver
11/15/02
Business Recruitment
137.37
Argosy Cruises
Ferry Run & Moorage
07/25/03
Business Recruitment
1,450.00
University of Wash in ton/South port boat trip
Gretchens Of Course
Ferry Tour Lunch
06/24/02
Supplies
371.42
US Bank VISA
Four Seasons
Hotel/Vancouver
11/13/02
Business Recruitment
I
2,634.50
Explore Life dinner in conjunction with Seattle
Chamber Leadership Conference in Vancouver
Alex Pietsch
05/02/03
Registration/Travel
2,017.25
Flight and Registration for Alex to attend BIO 2003
Alex Pietsch
06/25/03
Travel
77.61
Travel expenses for Alex at BIO 2003 Conf.
Alex Pietsch
06/25/03
Travel
1,298.75
Hotel and Cabs for Alex at BIO 2003 Conf.
Canadian/US Rebate
Business Recruitment
-84.70
Canadian sales tax reimbursement
Boise Cascade
Presentation Folders
Supplies
81.12
Folders for Vancouver dinner packets
Maura O'Neill
Admin. Services (Dec 4-17,
2002)
Admin. Services (12/17/02 -
1/15/03)
02/05/03
01/18/03
Visioning
Consulting (Moved to
Visioning 5/13
10,250.00
14,750.00
$50,000 was pledged to get organization up and
running. Other groups are expected to contribute to
this initial funding effort.
Additional Encumberances:
Maura O'Neill Consulting charges 1/15 - 3/31/03
Committed:
Renton Visioning CIP 2003 Allocation
$171,493.81
45,000.00
200,000 Remainder pledged to get organization up and running. Other
groups are expected to contribute to this initial funding effort.
Maura has been asked by Norm Rice to serve as President and
CEO of the Explore Life effort. This seed money is to cover her
salary and organizational expenses.
I v
CITY OF RENTON COUNCIL AGENDA BILL
SUBMITTING DATA:
Dept/Div/Board.. Police Dept., Animal Control
Staff Contact...... Mary Ann Pratt
SUBJECT:
Penalties for conviction for animal cruelty and
neglect; conditions for removal and restoration of
animal
EXHIBITS:
Ordinance
W-VE
For Agenda of: October 6, 2003
AGENDA STATUS:
Consent .............. X
Public Hearing..
Correspondence..
Ordinance ............. X
Resolution........... .
Old Business........
New Business.......
Study Sessions......
Information........ .
RECOMMENDED ACTION: APPROVALS:
Legal Dept ......... X
Refer to Public Safety Committee Finance Dept......
Other.
FISCAL IMPACT:
Expenditure Required... None Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget City Share Total Project..
SUMMARY OF ACTION:
The penalty for a misdemeanor conviction for Animal Cruelty or Neglect under RCC 6-6-11 does not
presently allow for forfeiture of the abused animal. Also, the legal requirements for the removal and
restoration of an abused animal are not separately covered under the City's impound procedures.
A revision to RCC 6-6-11 would authorize animal forfeiture to be included in the possible penalty for
an animal cruelty misdemeanor conviction. The revision also adopts RCW 16.52.085 to allow an
animal control officer to remove an animal from its owner if the officer has probable cause to believe
animal cruelty or neglect is involved.
STAFF RECOMMENDATION:
Approve and adopt ordinance to revise RCC 6-6-11, to include 1) forfeiture of the abused
animal as a penalty for conviction for Animal Cruelty or Neglect, and 2) adopting RCW
16.52.085 to allow an officer to remove the animal if the officer has probable cause to believe
that animal cruelty or neglect is involved.
Rentonnet/agnbill/ bh
�Q
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING SECTION 6-6-11 OF CHAPTER 6, ANIMALS AND FOWL
AT LARGE, OF TITLE VI (POLICE REGULATIONS) OF ORDINANCE
NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE
CITY OF RENTON, WASHINGTON" BY AUTHORIZING THE
FORFEITURE OF AN ANIMAL, AND ADOPTING RCW 16.52.085 TO
AUTHORIZE THE TERMS OF THE REMOVAL AND RESTORATION
OF AN ANIMAL.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN
AS FOLLOWS:
SECTION I. Section 6-6-11 of Chapter 6, Animals and Fowl at Large, of Title
VI (Police Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City
of Renton, Washington" is hereby amended to read as follows:
CRUELTY TO ANIMALS; FAILURE TO AID INJURED ANIMAL UNLAWFUL
A. It shall be unlawful for any person to wilfully or cruelly injure or kill any animal
by any mode or means causing it unnecessary fright or pain; it shall further be unlawful for any
person, by neglect or otherwise, to cause or allow any animal to endure pain, suffering, or injury,
or to fail or neglect to aid or attempt alleviation of any pain, suffering or injury so caused to any
animal by such person or persons. A violation of this Section shall constitute a misdemeanor
punishable by a fine of up to $1,000, not including costs, and up to 90 days in jail, and forfeiture
of the animal or animals involved. Forfeiture is not mandatory.
B. Any law enforcement officer having probable cause to believe a violation of this
Section has occurred may remove and restore the animal or animals in accordance with the
applicable provisions of RCW 16.52.085.
1
ORDINANCE NO.
C. RCW 16.52.085 is hereby adopted by reference, as now or hereafter amended,
and all other statutes adopted by reference therein as if fully set forth herein.
SECTION II. This ordinance shall . be effective upon its passage, approval, and
30 days after publication.
PASSED BY THE CITY COUNCIL this day of
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1043:9/18/03:ma
Bonnie I. Walton, City Clerk
2003.
day of , 2003.
Jesse Tanner, Mayor
2
CITY OF RENTON COUNCIL AGEND
Al N: V. / .
Submitting Data: Planning/Building /Public Works
For Agenda of:
Dept/Div/Board.. Transportation System Division
October 6, 2003
Agenda Status
Staff Contact...... Jason Fritzler, (x 7243)
Consent .............. X
Public Hearing..
Subject:
Lake Washington Boulevard Slip Plane
Correspondence..
Golder Associates Design Contract
Ordinance .............
Resolution........... .
Old Business........
New Business.......
Exhibits:
Issue Paper
Study Sessions......
Contract
Information........ .
TIP 2004-2009 Document #52
Recommended Action: Approvals:
Council Concur Legal Dept.........
Finance Dept ......
Expenditure Required... $95,239 Transfer/Amendment....... $0
Amount Budgeted....... $120,000 Revenue Generated......... $0
Total -Project Budget $0 City Share Total Project..
SUMMARY OF ACTION:
Due to recent accelerated ground movements, Coal Creek's sewer line distress, and roadway failures
of a 200-foot section of Lake Washington Boulevard, a sense of urgency is being adopted by both the
City and Coal Creek to remedy the landslide which reactivated in March of 2003. Consequently, the
Coal Creek Utility District has finished the design of the new sewer line section and will begin
construction shortly, leaving the City to construct a retaining wall.
On September 22, Council approved the reallocation of funds in the amount of $120,000 from the
Transit Priority Signal System Program to the Lake Washington Boulevard Slip Plane Project.
Additionally, Council also approved the request that the project be added to the list of projects
requiring expenditures in 2003 to allow the City to start the design process as soon as possible.
STAFF RECOMMENDATION:
The Transportation Division staff recommends that the Mayor and City Clerk be authorized to sign
the agreement with Golder Associates in the amount of $95,239 to conduct the needed additional
exploration of the slide area and design the soldier pile wall for the failing slope.
HH:\Division.s\TRANSPOR.TAT\ADMIN\Agenda_2003\Golder Design Agenda Bill.doc
CITY OF RENTON
PLANNINGBUILDING/PUBLIC WORKS
MEMORANDUM
DATE: September 25, 2003
TO: Kathy Keolker-Wheeler, President
Members of the Renton City Council
VIA: ��' Jesse Tanner, Mayor
FROM: Gregg Zimmerma4 Administrator
STAFF CONTACT: Jason Fritzler, extension 7243
SUBJECT: Lake Washington Boulevard Slip Plane
Golder Associates Design Contract
ISSUE:
The Transportation Systems Division desires to contract with Golder Associates to perform the
design of the soldier pile wall required to stabilize Lake Washington Boulevard Landslide.
The work performed by Golder Associates will include the additional exploration needed for
the design, prepare the design plans, prepare the specification package, and provide the City
with a cost estimate for the construction.
RECOMMENDATION:
Transportation Systems staff recommends that the Council authorize the Mayor and City Clerk
to execute the contract with Golder Associates for the design of the retaining wall for the Lake
Washington Boulevard Landslide in the amount of $95,239.
BACKGROUND:
After the March 2001 earthquake, Golder Associates had revealed to the City of Renton that
the slope along Lake Washington Boulevard had moved. This was made clear by the large arc
shaped crack in the roadway. In March 2003 during a site visit, the Coal Creek Utility District
expressed concern for their sewer line that had moved since the 2001 earthquake.
Additionally, the crack in* the southbound lane of Lake Washington Boulevard had become
larger, both vertically and horizontally. As a result, the City of Renton requested that Golder
Associates prepare a proposal to provide geotechnical engineering services to support the
remediation of the landslide.
Golder Associates was immediately put into contract with the City to explore and monitor the
slide area. The result was the installation of two inclinometers (monitors movement), two
piezometers (monitors water levels), and services from Golder Associates chief geologist.
These instruments allowed for early warnings of possible and complete roadway failure.
Discussions between Jason Fritzler (City Project Manager), Tom Peadon (General Manager of
Coal Creek Utility District), and Bob Plum (Senior Geotechnical Engineer) have been ongoing
to arrive at a desirable resolution to please both Coal Creek and the City. It has been
determined that the failing sewer line needs to be fixed immediately to prevent costly
environmental issues and to prevent additional groundwater from entering the slip plane which
can cause complete roadway failure. Once the new sewer line is in place, the City will follow
with the construction of a 200-foot soldier pile wall to retain the slide area.
Coal Creek has finished the design of the new sewer line section and is ready to go to ad
within the next few months. As for the City's contribution, it is expected that Golder
Associates will take 3-4 months for the design portion of the retaining wall and 2-3 months for
ad and construction.
Council has recently approved funding for this project through reallocating funds in the amount
of $120,000 from the Transit Priority Signal System Program 2003 budget to the Lake
Washington Boulevard Slip Plane Project. Council has also approved the request that the
project be added to the 2003 budget so the design process may commence this year.
H:\Division.s\TRANSPOR.TAT\ADMIN\Agenda_2003\Issue Paper for Golder Design.DOC
TRANSPORTATION/AVIATION COMMITTEE
COMMITTEE REPORT
September 22, 2003
Project: Reallocation of Funds
Lake Washington Boulevard Slip Plane
(September 8, 2003)
t,r:-` 10VED BY
Cl aV COUNCIL
Date -a A- A003
Transportation Committee recommends Council approve the reallocation of funds in the
amount of $120,000 from the Transit Priority Signal System Program (2003-2008 TIP #6) to
the Lake Washington Boulevard Slip Plane project (2004-2009 TIP #52). It is further
recommended that the project be added to the list of projects requiring expenditures in 2003.
a x'.
A
Toni Nelson, Vice -Chair
3 ZOU3
T�ansPorrtation SYst-` ; Div.
cc: Connie Brundage
Jason FriWer
H:Trans/admin/committee repon/2003/1-A WA Blvd Slip Plane Reallocation of Funds
ENGINEERING
ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into on this , day of , 2003, by and between the CITY
OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and
GOLDER ASSOCIATES INC.whose address is 18300 ne union Hill Road, Redmond, Washington, 98052-3333,
at which work will be available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: Additional Exploration and Wall Design -Lake Washington Boulevard Landslide,
Renton, Washignton
WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project, and
WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid
corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and
that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to
which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on
staff or readily available to Consultant to staff this Agreement.
WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
I
SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally
trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work,
which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
II
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
i
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1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
"Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton
Standard Specification.
2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for
Highway Bridges."
Washington State Department of Transportation, 'Bridge Design Manual, Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be
used as they pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4,
and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for
this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant
all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, thf
Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated
to perform any such field studies.
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IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain
the property of the City and may be used by it without restriction. Any use of such documents by the City not
directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any
liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to
be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are
beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until
authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance
of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall
prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for
its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as
otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion
of the work may be considered a cause for renegotiation or termination of this Agreement by the other party.
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VI
PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as providea
hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed
or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the
work. All billings for compensation for work performed under this Agreement will list actual time (days and/or
hours) and dates during which the work was performed and the compensation shall be figured using the rates in
Exhibit C. Payment for this work shall not exceed $ 95,239 without a written amendment to this contract, agreed to
and signed by both parties.
Cost Plus Net Fee
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost, overhead, and direct non -salary cost.
1. The direct salary cost is the salary expense for professional and technical personnel and principals for the
time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The
direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this
Agreement.
2. The overhead costs as identified on Exhibit C are determined as 155.41 percent of the direct salary cost
and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for all progress payments over the period of
the contract.
3. The direct non -salary costs are those costs directly incurred in fulfilling the terms of this Agreement,
including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants.
The direct non -salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non -salary
costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants
and services shall be on the basis of times the invoiced amount.
4. The net fee, which represents the Consultants profit shall be 12 percent of direct salary plus overhead
costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a
supplemental agreement is entered into for additional work by the Consultant, the supplemental
agreement will include provision for the added costs and an appropriate additional fee. The net fee will
be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the
Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment, subject to the provisions
of Section XI entitled TERMINATION OF AGREEMENT.
5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by
detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the
Consultant based on the estimated percentage of the completion of the services to date. Final payment of
any balance due the Consultant of the gross amount earned will be made promptly upon its verification
by the City after completion and acceptance by the City of the work under this Agreement. Acceptance,
by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or
claimed to be due.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at
the time extra work is authorized. (Section VIII "EXTRA WORK").
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A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to
this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing
upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention
period, the records shall be retained until all litigation, claims or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim
by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award
or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so
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engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part
of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, sha''
be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical,
or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement
and interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational
qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer;
recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation;
selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non -
Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be
barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the
City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory
personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the
work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar
to renegotiations of this Agreement between surviving members of the Consultant and the City, if the
City so chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
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C. ' In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the net
fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete
is to the total work required by the Agreement~ In addition, the Consultant shall be paid on the same
basis as above for any authorized extra work completed. No payment shall be made for any work
completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the
accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount
that would be due as set forth herein above, then no final payment shall be due and the Consultant shall
immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid
shall be determined by the City with consideration given to the actual costs incurred by the Consultant in
performing the work to the date of termination, the amount of work originally required which was
satisfactorily completed to date of termination, whether that work is in a form or of a type which is
usable to the City at the time of termination, the cost to the City of employing another firm to complete
the work required and the time which may required to do so, and other factors which affect the value
to the City of the work performed at the time of termination. Under no circumstances shall payment
made under this subsection exceed the amount which would have been made if the formula set forth in
subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work, the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project, shall be without liability or legal exposure to the Consultant.
F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act
or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or
his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this
Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of
Washington, situated in King County.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws
of Washington.
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The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits baseu
upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by
or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents,
officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be
valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or
employees except as limited below.
The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in
the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the
City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord
Certification Form prior to the execution of the contract. The City of Renton shall be named as an "additional
insured" on all contracts/projects. The Consultant shall also submit copies of the declarations pages of relevant
insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration
page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file
from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be
required.
The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City.
The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all
required coverages in full force and effect during the life of this project, and a minimum of forty five days' notice
shall be given to the City prior to the cancellation of any policy.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to
conducting work in City right-of-way.
The Consultant's relation to the City shall be at all times as an independent contractor.
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XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
. XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data
furnished by them in accordance with RCW 18,43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement.
No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable
for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment
to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
NN
0 A WA
R- _r4r."'M HE
lue
CITY OF RENTON
Jesse Tanner, Mayor Date
ATTEST:
Bonnie I. Walton, City Clerk
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RESOLUTION NO. 3229
CITY OF RENTON
SUMMARY OF FAIR PRACTICES POLICY
ADOPTED BY RESOLUTION NO. 322
It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to
ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic
background, gender, marital status, religion, age or disability, when the City of Renton can reasonably
accommodate the disability, of employees and applicants for employment and fair, non-discriminatory
treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines:
(1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related
activities included recruitment, selection, promotion, demotion, training, retention and
separation are conducted in a manner which is based on job -related criteria which does not
discriminate against women, minorities and other protected classes. Human resources
decisions will be in accordance with individual performance, staffing requirements, governing
civil service rules, and labor contract agreements.
(2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will
cooperate fully with all organizations and commissions organized to promote fair practices
and equal opportunity in employment.
(3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal
Employment Program will be maintained and administered to facilitate equitable
representation with the City work force and to assure equal employment opportunity to all. It
shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer,
department administrators, managers, supervisors, Contract Compliance Officers and all
employees to carry out the policies, guidelines and corrective measures set forth in the
Affirmative Action Plan and Equal Employment Program.
(4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and
suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair
Practices and Non-discrimination policies set forth by the law and in the City's Affirmative
Action Plan and Equal Employment Program.
Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation
of the City, including bid calls, and shall be prominently displayed in appropriate city facilities.
CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996.
CITY OF RENTON:
Mayor
RENTON CITY COUNCIL:
Council President
Q:\DATA—Center\Fomis\City\Contracts\2000—Consultant.doc\jf
13 Piazza/Data_Center/Forms/City/Contracts
/2000_Consultant.doc bh
AFFIDAVIT OF COMPLIANCE
u=V 1 CIJ14 Mbut1i (A (FS I 1-- - hereby confirms and declares that
( Name of contractor/subcontractor/consultant/supplier)
I. It is n l 0,( 4jo an S Inc. policy to offer equal
(N of contractor/subcontractor/consultant/supplier)
opportunity to all qualified employees and applicants for employment without regard to
the race, creed, color, sex, national origin, age, disability or veteran status.
II. c/' I
ze) I �A506absj t ry, complies with all applicable federal,
( Name of contractor/subcontractor/consultant/supplier)
state and local laws governing non-discrimination in employment.
II. When applicable, C o L.,/ cQ;X&-S I hC • will seek out and
( Name of contractor/subcontractor/consultant/supplier)
negotiate with minority and women contractors for the award of
subcontracts.
Print A t/Representative's ame and Title
Agent/Rep en ati >;gnature
Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier.
Include or attach this document(s) with the contract.
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/2000_Consultant.doc bh
EXHIBIT A/B/C
SCOPE OF WORK/SCHEDULE/COST ESTIMATE
QADATA_Center\Forms\City\Contracts\2000_Consultant.doc\ jf 10 Piazza/Data—Center/Forms/City/Contracts
/2000_Consultant.doc bh
Golder Associates Inc.
18300 NE Union Hill Road, Suite 200
Redmond, WA USA 98052-3333
Telephone (425) 883-0777
Fax (425) 882-5498
www.golder.com
July 10, 2003
City of Renton
Planning/Building/Public Works
Renton City Hall — 51 Floor
1055 South Grady Way
Renton, Washington 98055
Attention: Mr. Jason Fritzler
I V E-D
Transoc,r:=rj;;� SYStems Div.
=Golder
Our Ref.: 033-1473.000
RE: PROPOSAL FOR ADDITIONAL EXPLORATIONS AND WALL DESIGN
LAKE WASIIINGTON BOULEVARD LANDSLIDE
RENTON, WASIIINGTON
Dear Jason:
We are pleased to submit this proposal for additional subsurface explorations and retaining wall
design to stabilize the Lake Washington Boulevard Landslide Renton, Washington. Our previous
work summarized in our report titled "Results of Landslide Investigation, Lake Washington
Boulevard Landslide" submitted on May 28, 2003 forms the basis for this proposal. The general slide
stabilization concept addressed in this proposal is described in our May report in the section titled
"6.6 Buried Retaining Wall". In essence, it will involve a permanent soldier pile tieback wall with
reconstruction of the sections of the roadway damaged by the slide movement.
The purpose and scope of this new work will include completing the necessary supplementary design
subsurface explorations, finalizing the wall design criteria, completing a design for the wall,
evaluating the requirements for pavement improvements and preparing a technical plan and
specification package for the work We understand that the City will incorporate our technical plans
and specifications into the City's standard construction contract format including the up front legal
sections.
This proposal describes our proposed scope of work and presents our estimated fee.
TASK 100 - ADDITIONAL EXPLORATIONS
As discussed in Section 7.2 of our May report, additional explorations are required for final design
and construction purposes. Specifically, we recommend two borings along the wall and two borings
in the general vicinity of the tieback anchor zone. With reference to our Figure 2 in our May report,
the borings will include:
.I.. — w1,+.,+A 1n11 1,.ntn11,w —IM/ MC Ale-InTIJ A. Arnl�A Akin Cni ITLJ ARACOVi A
City of Renton 4 My 10, 2003
Mr. Jason Frifzler -2- 033-1473.000
WALL BORINGS: These two borings would be drilled to depths of about 65 feet along the
western shoulder area of Lake Washington Boulevard. The borings would be located about
80 feet north and south of our borehole location BH-2. The purpose of these borings would
be to develop adequate information about the subsurface conditions along the wall for design
and construction. We have assumed that the guardrail would have to be removed and
replaced.
TIEBACK ANCHOR ZONE BORINGS: These two borings would be drilled to depths of
about 75 feet east of the eastern side of Lake Washington Boulevard. To minimize access
problems, we propose to drill one boring on SE 73'd Way and one boring on a residential
driveway some 100 feet south of the intersection with on SE 73`d Way. We assume that the
City would obtain access permission from the homeowner. The purpose of these borings
would be to provide geotechnical information within the tieback anchor zone. We would
install a standpipe piezometer in one of the boreholes.
We have budgeted for both traffic control and removal of the guardrail as required. We have
included four grain size and four Atterberg limit laboratory tests on representative soil samples.
TASK 200 - DEVELOP FINAL GEOTECHNCIAL DESIGN PARAMETERS
Based on the original and supplementary geotechnical information, we will develop final design
geotechnical parameters for the wall. This will include the required wall length, wall design
pressures, estimated tieback anchor adhesion capacity, and location of anchor zone. We will also
develop design pavement sections and the extent of repaving required. We will discuss the design
criteria with the City particularly as related to the length of the wall and the aerial extent of the
pavement reconstruction.
We will summarize our findings and recommendations in a report. We have assumed that we will
submit both a draft and final report.
TASK 300 - PREPARE DESIGN PLANS
The proposed scope of work is:
• Develop traffic control plan for a temporary closure of the road (signage, barriers, detour
route), 3 sheets;
• Prepare temporary erosion and sediment control plan (TESL), 2 sheets;
• Develop wall layout and grading plan (1 sheet)
• Development of plans and details for the soldier pile wall ( 5 sheets);
• Prepare site restoration plan including new guardrail, pavement repairs, and revegetation
(2 sheets); and
• Prepare design report with calculation package.
Golder Associates
City of 1 Benton July 10, 2003
Mr. Jason Fritzler -3- 033-1473.000
In order to prepare the design plans, we proposed to complete the work under three subtasks as
follows:
• PROJECT MANAGEMENT: We will provide senior level management of the project to
track the design progress, budget and task activities.
• ENGINEERING DESIGN: We will complete the engineering required to support the wall
design and road stabilization. This would involve full structural design calculations and
preparation of the calculation package.
• DESIGN DRAWINGS: We expect to prepare ten civil sheets and five structural sheets as
follows:
— Cover Sheet
— General Notes and Abbreviations
— Project Limits Signing
— Roadway Closed Signing and Barriers
— Detour Route Signing
— Temporary Erosion and Sediment Control Plan (TESC)
— Temporary Erosion and Sediment Control Plan (TESC) details
— Wall Layout and Grading Plan
— Soldier Pile and Tieback Wall Elevations (sheet 1 of 2)
— Soldier Pile and Tieback Wall Elevations (sheet 2 of 2)
- Soldier Pile and Tieback Wall Sections
Soldier Pile and Tieback Details (sheet 1 of 2)
— Soldier Pile and Tieback Details (sheet 2 of 2)
— Site restoration plan showing limits of paving repair, new guardrail, re -vegetation
limits.
— Details for site restoration.
The deliverable for task 100 would be 4 sets of full size drawings @ the 60% design, 95%
design, and final design. Four draft design reports (complete with %2 set of drawings) would
be submitted with the 95% design. Four copies of the design report would be submitted with
the final design drawings.
TASK 400 - PREPARE SPECIFICATION PACKAGE
We will prepare a complete specification package. We anticipate that the City of Renton would
provide Golder with their Standard Division 1 Specifications for incorporation into our specification
package. The specifications would follow the standard WSDOT specifications where applicable.
Special provisions not included within the WSDOT standard specifications would follow the
WSDOT format.
Golder Associates
City of Renton July 10, 2003
Mr. Jason Fritzler -4- 033-1473.000
TASK 500 - PREPARE COST ESTIMATE
We will prepare a quantity take off and engineering cost estimate for the roadway stabilization. A
draft would be provided at the 95% design submittal, and a final with the 100% design submittal.
ASSUMPTIONS
In preparing this proposal we have assumed the following:
• ROAD CLOSURE: We assume that Lake Washington Boulevard can be closed for the wall
and pavement repair work.
• SURVEY: We have assumed that all of the necessary survey information will be provided to
us by the City in a CAD file format.
• BOREHOLE ACCESS PERMISSION: We have assumed that the City will obtain any
access permission for drilling our boreholes.
• PAVEMENT DESIGN: We will use standard City of Renton or King County pavement
design sections based on the site subgrade conditions. We assume that the City will provide
any necessary information about traffic.
• PLAN SUBMITTALS: We have assumed that we will submit a 60 percent and a 95 percent
Plan and Specification Packages for the City's review and we would receive comments
within two weeks after the submittal.
• SPECIFICATIONS: The City of Renton would provide electronic files of their standard
division one specifications.
COST AND SCHEDULE
We propose to complete the above scope of work for an estimated fee of $95,239 based on the
attached cost spread sheet. The additional geotechnical work is estimate to cost $24,209 of which
over half is outside drilling and traffic control costs. The design package for the roadway
stabilization and restoration is estimate to cost $71,030.
We estimate that the time required to complete Tasks 100 and 200 (Explorations and Final Design
Parameters) will be approximately six weeks from the time we receive the authorization to proceed.
Tasks 300 through 500 (Plans and Specifications) are estimated to take twelve weeks, which includes
the 2 week review time for the 60 and 95% submittal. If necessary, this schedule could be accelerated.
The cost breakdown is summarized on the attached table. Also included is our rate sheet.
Golder Associates
City of Renton July 10, 2003
Mr. Jason Fritzler -5- 033-1473.000
AUTHORIZATION
Golder Associates Inc. is pleased to present this proposal and we look forward to your favorable
response. We propose to complete this work in accordance with our current terms and conditions
with the City of Renton dated March 7, 2003 No. CAG-03-045. If you are in agreement with this
proposal and our Terms and Conditions, we request that you return an original signed copy of the
attached Proposal Acceptance Form along with one original copy of this letter and the Terms and
Conditions for our contract records; retaining the second for your files.
We appreciate the opportunity to work on this project, and look forward to meeting the members of
the design team. If you have any questions or require additional information, please contact us.
Sincerely,
Richard D. Luark, P.E.
Senior Consultant
Attachments: Table 1 and Table 2, cost spreadsheets
RLP/RDL/ngs
071oo3dpt
Gelder Associates
&order
sociates
GOLDER ASSOCIATES INC.
PROPOSAL ACCEPTANCE FORM
PROPOSAL NUMBER: 033-1473
RE: PROPOSAL FOR ADDITIONAL EXPLORATIONS AND WALL DESIGN
LAKE WASHINGTON BOULEVARD LANDSLIDE
RENTON, WASHINGTON
SUBMITTED this 10th day of July, 2003.
BY: Bob Plum and Richard Luark for Golder Associates Inc.
The Proposal dated July 10, 2003, and Golder Associates Inc. Terms and Conditions with
the City of Renton dated March 7, 2003 No. CAG-03-045 comprise the entire agreement
between Golder Associates Inc. and the City of Renton
ACCEPTED this day of , 20
13,
(Authorized Representative's Signature on Behalf of Client)
NAME: (Print or Type)
TITLE: (Print or Type)
FOR: Client Name and Address (Print or Type)
City of Renton
ATTN: Mr. Jason Fritzler
Planning/Building/Public Works
Renton City Hall — 5th Floor
1055 South Grady Way
Renton, Washington 98055
BY:
(Authorized Representative's Signature on Behalf of Golder Associates Inc.)
NAME: (Print or Type)
TITLE: (Print or Type)
Golder Associates Inc. Date: 04/02
033-1473.000
TABLE 1- FINAL GEOTECB NICAL - TASK 100 AND 200
Final Geotechnical Investigation
Field Set Up
21
6
$ 810
Borings
2
45
$ 4,125
$ 64
$ 12,525
Laboratory Tests
1
$ 85
$ 640
Update Sections
1
6
4
$ 910
Update Wall Criteria
1
6
2
$ 800
Draft Report
6
2
12
4
$ 2,620
$ 250
Final Report
2
2
4
$ 750
$ 100
Meeting
2
2
$ 530
TOTAL
12
6
0
80
0
14
10 630
1 054
12 525
Mileage
160
$ . 0.40
$ 64
$ 64
Laboratory Tests
Washed Sieve
4
$ 75
$ 300
Atterber Limits
4
$ 85
$ 340
$ 640
Re roduction copying, etc
1
$ 250 .
$ 250
$ 250
TRAFFIC CONTROL
Mob and Demob
1
lump
$ 365
$ 365
Footage soft
200
foot
$ 11.00
$ 2,200
Footage hard
80
foot
$ 13.50
$ 1,080
Start cards
1
lump.
$ 55.00
$ 56
Moves/Cleanup/Guardrail
12
hour
$145.00
$ 1,740
Extra samples
6
each
$ 17.00
$ 102
All materials
1
lump
$ 896
$ 896
Subtotal
$ 6,439
Tax 8%
$ 567
Mark-u 10%
$ 1344
Total
$ 8,350
July 10, 2003
071003dpl
033-1473.000
TABLE 2 - DESIGN, PLANS, AND SPECIFICATONS - TASK 300, 400, AND 500
July 10, 2003
PREPARE DESIGN PLANS
$ 2,230
PROJECT MANAGEMENT
4
8
$ 1,640
ENGINEERING DESIGN
4
8
4
40
$ 5,780
PREPARE DESIGN PLANS
$ -
- Cover and General Notes 2 shts
1
1
8
0
$ 1010
- Traffic Control 3 shts
1 1
1
2
241
32
2
$ 5 430
- TESC Plan 2 shts
1
1
2
24
32
2
$ 5,430
- Wall Layout and Grading Plan
1
2
4
40
40
2
$ 7,850
- Soldier Pile and Tieback Plans 5 shts
4
16
80
40
120
2
$ 23,030
- Site Restoration Plan 2 shts
1
2
4
40
40
2
$ 7,850
SPECIFICATIONS
2
4
4
40
20
8$
6,660
COST ESTIMATE
11
2
8
32
$ 4,120
Total Prepare Design Plans
20'1
37
36
328
1 60
1 264
18
$ 68,800
$ 2,230
$ -
0.40
7s--
$ 80
Mileage
200
DrawingReproduction/plotting s
2000
1.00
$ 2,000
Reproduction and co of r orts
1000
0.15
$ 150
I r
CITY OF RENTON COUNCIL AGENDA BILL
A_ 1,
Al N:
Submitting Data: Planning/Building /Public Works
For Agenda of:
Dept/Div/Board.. Transportation System Division
October 6, 2003
Agenda Status
Staff Contact...... Robert Lochmiller, (x 7303)
Consent .............. X
Public Hearing..
Subject:
Correspondence..
Reallocation of Funds
Ordinance .............
SR-169 HOV/140'bWay SE to SR-900
Resolution............
Perteet Engineering, Inc. (CAG 01-071)
Old Business........
New Business.......
Exhibits:
Issue Paper
Study Sessions......
TIP 2003-2008 Document #53
Information.........
Recommended Action: Approvals:
Refer to Transportation Committee Legal Dept.........
Finance Dept ......
Expenditure Required... $25,000 Transfer/Amendment....... $ ($25,000)
Amount Budgeted....... $0 ROW Revenue Generated......... $
Total Project Budget $529,000 ROW City Share Total Project..
SUMMARY OF ACTION:
The Preliminary Engineering phase of SR-169 HOV/140`' Way SE to SR-900 has been completed.
The next phase of the project will be acquiring right-of-way for the I-405 portion of the project. A
reallocation of $25,000 will provide the necessary funds to complete the required right-of-way
plans needed for approval by Washington State Department of Transportation and Federal Highway
Association.
The Grady Way Approach at Rainier Avenue currently has $620,000 budgeted for 2003. The
project is now in the construction phase and has spent less than $65,000 for preliminary
engineering, budgeted at $100,000. This leaves an appropriation of more than $25,000 available
for the SR-169 HOV/140`' Way SE to SR-900 Project.
STAFF RECOMMENDATION:
The Transportation Division staff recommends that Council approve the reallocation of funds in the
amount of $25,000 from the Grady Way Approach at Rainier Avenue 2003 budget to the SR-169
HOV/140th Way SE to SR-900 2003 budget to complete the right-of-way plans needed for approval
by Washington State Department of Transportation and Federal Highways Association.
C:\Documents and Settings\mpetersen\Local Settings\Temp\SR-169 HOV 140th Way SE to SR-900.doc
CITY OF RENTON
PLANNING/BUILDING/PUBLIC WORKS
MEMORANDUM
DATE: October 6, 2003
TO
Kathy Keolker-Wheeler, President
Member of the Renton City Council
VIA: �`' Jesse Tanner, Mayor
FROM: Gregg Zimmermar4, Administrator
STAFF CONTACT: Robert Lochmiller, x 7303
SUBJECT: Reallocation of Funds
SR-169 HOV/140'h Way SE to SR-900
ISSUE:
A reallocation of $25,000 will fund City staff and a supplement agreement with Perteet
Engineering to complete the right-of-way plans needed for approval by Washington State
Department of Transportation and Federal Highways Association by years end.
RECOMMENDATION:
The Council approve the reallocation of funds in the amount of $25,000 from the Grady Way
Approach at Rainier Avenue to the SR-169 HOV/1401h Way SE to SR-900 to complete the right-
of-way plans needed for approval by Washington State Department of Transportation and
Federal Highways Association by years end.
BACKGROUND:
The SR-169 HOV/140`h Way SE to SR-900 project is near the end of the design process. With
additional funds to the project, the right-of-way phase can begin this year. Additional right-of-
way is needed for the projects widening along the southern edge of the roadway for the I-405
portion. Since the project has received federal funds, the project has to follow the correct
procedures according to the Local Agency Manual for acquiring right-of-way. The first step in
the right-of-way phase will be to complete the right-of-way plans, which need to be approved
by Washington State Department of Transportation and Federal Highways Association. A
reallocation of $25,000 will allow the City of Renton to complete the first step of right-of-way
procedures. After the plans have been completed and approved, the next steps in right-of-way
appraisal and acquisitions can begin in 2004.
H/Trans/Admin/Agenda 2003/ROW Issue Paper
CITY G, _-NTON
PLANNING/BUILDING/PUBLIC WORKS
TRANSPORTATION SYSTEMS DIVISION
')nnA _ Onnn civ vMAr2 'rIM
vl/\-1 L.11l\ 1Ir
South Grady Way Approach at Rainier Avenue
Functional Classification: N/A
Proj. Length: 6.1 mile
RANK: 50 CONTACT:
Fund: 317
Proj: 12212`
Rob Lochmiller 425.430.7303
DESCRIPTION:
Construct the westbound approach of Grady Way at Rainier Avenue in concrete.
STATUS:
JUSTIFICATION:
The existing pavement in the project area requires yearly overlays due to the extensive bus and truck
traffic. The rutting is accelerated by the shear forces induced in the pavement as heavy vehicles stop
and start in slow moving traffic. Those actions shove the asphalt outside the wheel path. Portland
Cement Concrete pavements are significantly more resistant to the failure mechanisms currently
occuring along South Grady Way, especially the shoving failure.
CHANGES:
Entranco has been awarded a contract to complete the design
Construction is planned for late September 200.3.
and PS&E for the project.
Project Totals Programmed Pre-2004
ITEM Programmed Spent Pre-2003 2003 Total
une ,uuul
Six -Year Program
2004 2005 2006 1 2007
unt-unded
2008 2009
Project Development
Precon ng dmin
R-O- Inc u es A min
100,000
100,000
Construction Contract Fee
Construction n A min
O er
500,600
20,000
480,000
20,000
20,000
20,000
EXPENSESTOTAL
620,000
600, 0-0
20,000
20,000
1/2 Cent Gas Tax
Business License ee
Vehicle License Fee
Grants In -Han
200,000
200,000
Mitigation In —Han
L.I.D.'s Formed
420,000
400,000
20,000
20,000
Other In -Hand
Grants Propose
Mitigation Proposed
L.. . s Proposed
Other Proposed
Undetermined
TOTAL SOURCES----+
620,000
600,-0001
20,000
20,000
5 - 50 FINAL
07/1 W000 7:06 N
A P P F70 if ED, BY
QTV COUNCIL
Date
COMMUNITY SERVICES
COMMITTEE REPORT
October 6, 2003
Appointment to Board of Adjustment
(Referred September 15, 2003)
The Community Services Committee recommends concurrence in the Mayor's appointment of
Steve Maxwell to the Board of Adjustment, Position No. 7 (member of the general public) for
an unexpired four-year term expiring on September 6, 2004, replacing Eric Cameron who
resigned in 2002.
,
x
�.
t
oni §on, Ch
King Parker, Vice Chair.
« ''
F
r�; rl,
R�ndy Corman, em er
C: Jennifer Henning
BOAMaxwell\ Rev 01/02 bh
UTILITIES COMMITTEE
COMMITTEE REPORT
October 6, 2003
Supplemental Street Lighting Standard
(Referred October 8, 2001)
APPFIO E-0 BY
CITV COUNCIL
Date /04-a00.3 i
The City street lighting standard offers no alternative to using cobra head lighting
fixtures for the design and installation of arterial and residential street lighting.
In order to provide the development community a choice of using decorative fixtures
as an alternative to cobra heads for.,,residential street lighting, Transportation
Operations has proposed an expanded street lighting.standard for residential streets
that includes two (2) additional choices of decorative,fixlures and poles that provide
the same lighting distribution as the current standard.p ..
The Utilities Committee' recommends concurrence i1X the staff recommendation to
adopt the supplemental: street Aightuag proposal `to be a;included in the City's current
street lighting standards. r
M�
r '
Terri Brier Vice -Chair
King Parker, Substitute Member
c: Connie Brundage
Karl Hamilton
H:Trans/Admin/CommitteeReport/2003/Private Street Lighting Standards
UTILITIES COMMITTEE
COMMITTEE REPORT
September 22, 2003
9-a2-0,3
APPROVED BY
CITY COUNCIL
Dated 003
Cedar River Trail Integrated Pest Management
(Referred May 5, 2003)
King Parker, Substitute Member
cc: Dennis Culp
Leslie Betlach
Terrence Flatley
Kelly Beymer
2003-140mb (IPM Cotmnittee Report)
rev01/02 bb
:: E CITY OF RNTON
Gity Clerk
Bonnie I. Walton
Jesse Tanner, Mayor
October 7, 2003
Judy Fillips
3405 SE 7`h Street
Renton, WA 98058
Re: Use of Chemicals - Cedar River Trail
Dear Ms. Fillips:
At the regular Council meeting of October 6, 2003, the Renton City Council adopted the
recommendation of the Utilities Committee to proceed with formalizing an Integrated,
Pest Management Program modele&after the City of Portland, Oregon, with the goal of
adopting a program that is Endangered Species compliant. A consultant will be hired
with park experience and citizen 'input will be solicited during a public hearing review
process. The Integrated Pest Management Program will be presented to Council for
review and adoption.
If I can provide further information, please.fe.1 free to contact me..
Sincerely,
Bonnie I. Walton
City Clerk
cc: Mayor Tanner
Council President Kathy Keolker-Wheeler
Dennis Culp, Community Services Administrator
1055 South Grady Way - Renton, Washington 98055 - (425) 430-6510 / FAX (425) 430-6516
MThis paper contains 50 % recycled material, 30 % post consumer
RENTON
AHEAD OF THE CURVE
FINANCE COMMITTEE REPORT
October 6, 2003
APPROVED BY
CITY COUNCIL
Date
APPROVAL OF CLAIMS AND PAYROLL VOUCHERS
The Finance Committee approves for payment on October 6, 2003, claim vouchers 219389-219986
and 2 wire transfers, totaling $4,777,114.40 , and 575 direct deposits, payroll vouchers 46792-
47021, and 1„wire transfer, totaling $1,755,908.09 .