HomeMy WebLinkAboutCouncil 10/27/2003d�
AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
October 27, 2003
Monday, 7:30 p.m.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER AND ROLL CALL
3. PROCLAMATION: National Domestic Violence Awareness Month - October, 2003
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is
allowed five minutes. The comment period will be limited to one-half hour. The second audience
comment period later on in the agenda is unlimited in duration.)
When you are recognized by the Presiding Officer, please walk to the podium and state your name
and address for the record, SPELLING YOUR LAST NAME.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of October 20, 2003. Council concur.
b. Economic Development, Neighborhoods and Strategic Planning Department submits grant
applications for the 2003 Neighborhood Grant Program (second round) and recommends funding
five projects and two newsletters in the total amount of $10,936.34. Refer to Community
Services Committee.
c. Fire Department recommends approval of an agreement with the Washington State Patrol
regarding fire mobilization to provide for reimbursement of allowable costs incurred while
Renton's assets are mobilized. Council concur. (See 9.a. for resolution.)
d. Fire Department recommends approval of an agreement with Pierce County relating to Renton's
participation in the Washington State Urban Search and Rescue Task Force. Council concur.
(See 9.b. for resolution.)
7. CORRESPONDENCE
8. OLD BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by
the chairman if further review is necessary.
a. Finance Committee: City Center Parking Garage Group Parking Rates*
b. Public Safety Committee: Animal Ordinance Revisions*
9. ORDINANCES AND RESOLUTIONS
Resolutions:
a. Fire mobilization interagency agreement (see 6.c.)
b. Urban Search and Rescue Task Force agreement (see 6.d.)
(CONTINUED ON REVERSE SIDE).
Ordinances for first reading:
a., City Center Parking garage group parking rates (see 8.a.)
b. Authorizing animal forfeiture and animal removal and restoration (see 8.b.)
10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded
information.)
11. AUDIENCE COMMENT
12. EXECUTIVE SESSION (labor relations)
13. ADJOURNMENT
COMMITTEE OF THE WHOLE
AGENDA
(Preceding Council Meeting)
Council Chambers
5:30 p.m.
Boeing Environmental Impact Statement Comprehensive Plan and Zoning Update
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
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RENTON CITY COUNCIL
Regular Meeting
October 27, 2003
Council Chambers
Monday, 7:30 p.m.
MINUTES Renton City Hall
CALL TO ORDER
Mayor Jesse Tanner led the Pledge of Allegiance to the flag and called the
meeting of the Renton City Council to order.
ROLL CALL OF
KATHY KEOLKER-WHEELER, Council President; DAN CLAWSON; TONI
COUNCILMEMBERS
NELSON; DON PERSSON; KING PARKER. MOVED BY KEOLKER-
WHEELER, SECONDED BY NELSON, COUNCIL EXCUSE ABSENT
COUNCILMEMBERS RANDY CORMAN AND TERRI BRIERE.
CARRIED.
CITY STAFF IN
JESSE TANNER, Mayor; JAY COVINGTON, Chief Administrative Officer;
ATTENDANCE
LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk;
GREGG ZIMMERMAN, Planning/Building/Public Works Administrator;
MIKE WEBBY, Human Resources Administrator; DEREK TODD, Assistant
to the CAO; CHIEF GARRY ANDERSON, COMMANDER CHARLES
MARSALISI, and DOMESTIC VIOLENCE COURT ADVOCATE TINA
HARRIS, Police Department.
PROCLAMATION A proclamation by Mayor Tanner was read declaring the month of October,
National Domestic Violence 2003, to be National Domestic Violence Awareness Month in the City of
Awareness Month - October, Renton, encouraging everyone in the community to take an active role in
2003 supporting all victims so they can lead healthy lives safe from violent and
abusive behavior. MOVED BY KEOLKER-WHEELER, SECONDED BY
NELSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ.
CARRIED.
Tina Harris, Domestic Violence Court Advocate, accepted the proclamation on
behalf of the Renton Domestic Violence Task Force.
ADMINISTRATIVE
Chief Administrative Officer Jay Covington reviewed a written administrative
REPORT
report summarizing the City's recent progress towards goals and work
programs adopted as part of its business plan for 2003 and beyond. Items noted
included:
* A free copy of the 2004 Renton Community Calendar will be distributed to
Renton residents in the December 3rd edition of the Renton Reporter
newspaper.
* This month at Carco Theatre more than 1,800 school children and parents
attended The Three Little Pigs, an animated play performed by Studio East
Story Book. Their next production, Cinderella, is scheduled in January at
Carco Theatre.
AUDIENCE COMMENT
Susannah Dougherty, 339 Meadow Ave. N., Renton, 98055, stated that she will
Citizen Comment: Dougherty -
be directly affected by the way Boeing sells its surplus property and by the
Boeing Renton Site EIS
future use of that property, such as big -box retail development. She inquired as
to the status of the Boeing Renton Plant EIS (Environmental Impact Statement),
and questioned where big -box retail stores would be allowed. Ms. Dougherty
indicated that this topic was recently discussed at a meeting of the North
Renton Neighborhood Association, and pointed out that many people will be
directly affected by big -box retail development. Her concerns regarding big-
October 27, 2003 Renton City Council Minutes Page 381
box stores include the increase in traffic, children's safety, and the aesthetic
appeal of the stores.
Mayor Tanner stated that there will be several more meetings and some public
hearings on the Boeing EIS issue, and he encouraged her to follow the
discussions. Councilman Clawson added that no specific decisions concerning
big -box stores have yet been made.
CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the
listing.
Council Meeting Minutes of Approval of Council meeting minutes of October 20, 2003. Council concur.
October 20, 2003
EDNSP: 2003 Neighborhood Economic Development, Neighborhoods and Strategic Planning Department
Grant Program submitted grant applications for the 2003 Neighborhood Grant Program (second
round) and recommended funding five projects and two newsletters in the total
amount of $10,936.34. Refer to. Community Services Committee.
Fire: Mobilization Costs Fire Department recommended approval of an agreement with the Washington
Agreement, WA State Patrol State Patrol regarding State fire mobilization process and to provide for
reimbursement of allowable costs incurred while Renton's assets are mobilized.
Council concur. (See page 382 for resolution.)
Fire: WA State Urban Search Fire Department recommended approval of an agreement with Pierce County
& Rescue Task Force (Renton relating to Renton's participation in the Washington State Urban Search and
Participation) Rescue Task Force. Council concur. (See page 382 for resolution.)
MOVED BY KEOLKER-WHEELER, SECONDED BY CLAWSON,
COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED.
CARRIED.
Added
Correspondence was read from Gene and Linda Hicks, 1407 N. 36th St.,
CORRESPONDENCE
Renton, 98056, regarding the proposed golf fees increase at Maplewood Golf
Citizen Comment: Hicks -
Course. They suggested that the golf course offer incentives such as a punch
Maplewood Golf Course Fees
card or an annual pass if the golf fees increase should occur. MOVED BY
PARKER, SECONDED BY NELSON, COUNCIL REFER THIS
CORRESPONDENCE TO FINANCE COMMITTEE. CARRIED.
OLD BUSINESS
Public Safety Committee Chair Clawson presented a report regarding penalties
Public Safety Committee
for conviction for animal cruelty and neglect; and conditions for removal and
Police: Animal Cruelty &
restoration of the animal. The Committee recommended revising Renton
Neglect Penalties
Municipal Code Section 6-6-11 to include forfeiture of the abused animal as a
penalty for conviction for animal cruelty or neglect, and adopting RCW
(Revised Code of Washington) 16.52.085 allowing an animal control officer to
remove an animal from its owner if the officer has probable cause to believe
animal cruelty or neglect is involved.*
Councilman Clawson noted that, currently, the City only has the authority to
remove dangerous animals from their owners. This ordinance allows the City
to remove abused or neglected animals from their owners as well.
*MOVED BY CLAWSON, SECONDED BY PERSSON, COUNCIL
CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 382 for
ordinance.)
October 27, 2003 Renton City Council Minutes Page 382
Finance Committee
Finance Committee Chair Parker presented a report recommending concurrence
Community Services: City
in the staff recommendation to authorize group parking rates at $40 per stall
Center Parking, Group Parking
when ten or more stalls are leased for a six-month period. MOVED BY
Fees
PARKER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE
COMMITTEE REPORT. CARRIED. (See later this page for ordinance.)
ORDINANCES AND
The following resolutions were presented for reading and adoption:
RESOLUTIONS
Resolution #3663
A resolution was read authorizing the Mayor and City Clerk to enter into an
Fire: Mobilization Costs
interlocal agreement between the State of Washington, Washington State Patrol
Agreement, WA State Patrol
and the Renton Fire Department regarding reimbursement of allowable costs
during State fire mobilization. MOVED BY CLAWSON, SECONDED BY
NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED.
Resolution #3664
A resolution was read authorizing the Mayor and City Clerk to enter into an
Fire: WA State Urban Search
interlocal agreement entitled "Renewal and Amendment of the Washington
& Rescue Task Force (Renton
State Urban Search and Rescue Task Force Memorandum of Agreement."
Participation)
MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL ADOPT
THE RESOLUTION AS READ. CARRIED.
The following ordinances were presented for first reading and referred to the
Council meeting of 11/03/2003 for second and final reading:
Community Services: City
An ordinance was read amending Section 5-1-6.13 of Chapter 1, Fee Schedule,
Center Parking, Group Parking
of Title V (Finance and Business Regulations) of City Code by offering a
Fees
reduced monthly rate to park in the City Center Parking garage, for groups of
ten or more, for a minimum lease period. MOVED BY PARKER,
SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR
SECOND AND FINAL READING ON 11/03/2003. CARRIED.
Police: Animal Cruelty & An ordinance was read amending Sections 6-6-4 and 6-6-11 of Chapter 6,
Neglect Penalties Animals and Fowl at Large, of Title VI (Police Regulations) of City Code by
defining "animal," authorizing the forfeiture of an animal, and adopting RCW
16.52.085 to authorize the terms of the removal and restoration of an animal.
MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL REFER
THE ORDINANCE FOR SECOND AND FINAL READING ON 11/03/2003.
CARRIED.
AUDIENCE COMMENT
Diane Paholke, 325 Edmonds Ave. SE, Renton, 98056, stated that she lives in
Citizen Comment: Paholke -
the Liberty Ridge Subdivision and expressed concern regarding the intersection
Edmonds Ave SE/SE 2nd PI
of Edmonds Ave. SE and SE 2nd Pl. and the safety of children that play in the
Intersection Safety Concerns
area. She explained that the intersection does not have any yield or stop signs,
and vehicles speed through the intersection. Noting that some children ride
handcycles, which are low to the ground, Ms. Paholke indicated that drivers
cannot see them when they ride up the hill and go through the intersection. She
asked for the City's help in slowing down the vehicles.
'Mayor Tanner stated that the City will investigate the matter.
EXECUTIVE SESSION
MOVED BY KEOLKER-WHEELER, SECONDED BY NELSON, COUNCIL
AND ADJOURNMENT
RECESS INTO EXECUTIVE SESSION FOR APPROXIMATELY TEN
MINUTES TO DISCUSS LABOR RELATIONS WITH NO OFFICIAL
October 27, 2003 Renton City Council Minutes Page 383
ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE —
ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED.
CARRIED. Time: 7:53 p.m.
Executive session was conducted. There was no action taken. The executive
session and the Council meeting adjourned at 8:03 p.m.
&n,x� 4. &J
BONNIE I. WALTON, City Clerk
Recorder: Michele Neumann
October 27, 2003
• CITY COUNCIL COMMITTEE MEETING CALENDAR
Office of the City Clerk
,COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING
October 27, 2003
COMMITTEE/CHAIRMAN DATE/TIME AGENDA
COMMITTEE OF THE WHOLE MON., 11/03 Third Quarter Financial Report/2004
(Keolker-Wheeler) 5:30 p.m. Revenue Estimates Review;
*Council November Committee of the Whole
Conference Schedule;
Room* Emerging Issues
COMMUNITY SERVICES MON., 11/03
(Nelson) 5:00 p.m.
FINANCE MON., 11/03
(Parker) 4:30 p.m.
2003 Neighborhood Grant Program
Recommendations (Second Round)
Vouchers
PLANNING & DEVELOPMENT THURS., 10/30 Signs Obscuring Neighborhood Signs
(Briere) 2:00 p.m. (Real Estate Signs);
2003 Non -Boeing Comprehensive Plan
Amendments
PUBLIC SAFETY
(Clawson)
TRANSPORTATION (AVIATION)
(Persson)
UTILITIES
(Corman)
NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room
unless otherwise noted.
CITY OF IZENTON
Mayor
Jesse Tanner
Whe -ecru domestic violence is a leading cause of death, killing more women than car crashes, muggings,
and rape combined; and
Whe - a4,- it has been estimated that every nine seconds a woman is beaten by her husband or boyfriend in
this country and,. in more than half those instances, children under the age of 12 are present; and
Whet-e,�w, each year in our nation, male intimates kill 1,000 to 1,600 female partners; and
WheY-eaw, research suggests that a large number of women who commit suicide do so because of their violent
victimization at the hands of an intimate male partner; and
WheYea4,- in Renton, 1,909 domestic violence offenses were reported in 2002 and 2,050 domestic violence
offenses are expected to be reported by year-end 2003; and
Whe -eat families and communities are strengthened by holding domestic violence perpetrators accountable
for their crimes; and
"194-e -S, recognizing domestic violence victims is important for our communities to promote healing and
empowerment; and
Whe -eat October is nationally recognized as Domestic Violence Awareness Month, and increasing public
awareness and understanding of domestic violence will promote safety, health, and wellness for victims;
NO-W, 7 e-efOi-e, I, Jesse Tanner, Mayor of the City of Renton, do hereby proclaim the month of October,
2003, to be
in the City of Renton, and encourage everyone in our community to take an active role in supporting all victims
so they can lead healthy lives safe from violent and abusive behavior.
In witness whereof, I.have hereunto set my hand and caused the seal of the
day of October, 2003. J6-&
Jesse Tann� , Mayor of the City of Renton, Washington
of Renton to be affixed this 27th
1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (42.7)45(
® This paper contains 50 % recycled material, 30% post consumer
RENTOT
.AHEAD OF THE CURVE
CITY OF RENTON
MEMORANDUM
DATE: October 27, 2003
TO: Kathy Keolker-Wheeler, Council President
Members of the Renton City Council
FROM: Jesse Tanner, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In addition to our day to -day activities, the following items are worthy of note for this week:
ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT
• The City's Volunteer Program operates successfully in many City departments. Special projects, one-time and
ongoing opportunities are often available. At the end of this week, an eight -page 2003 Fall Volunteer
Newsletter about program events and activities will be mailed to volunteers. Current volunteer opportunities
can be found by visiting the Spotlight section on the City's website at www.ci.renton.wa.us or by calling the
Volunteer Coordinator at 425-430-6514.
• The 2004 Renton Community Calendar will be delivered to the printer this week. The free calendar will be
mailed to residents in the December P edition of the Renton Reporter, and will spotlight the events and
activities that contribute to the quality of life in Renton. As calendar co-sponsors, Renton Technical College,
Valley Medical Center, and the Renton School District will also receive extra copies for distribution. The City
will have additional copies available at public facilities on Friday, December 5"'.
COMMUNITY SERVICES DEPARTMENT
• Mike Toll, Maplewood Golf Course Head Professional, was selected as the Golf Professional of the Year,
2003 by the Western Washington Golf Course Superintendents Association. Congratulations to Mike for a
well -deserved honor.
• The floor replacement project has been rescheduled at Ivar's at Coulon Park. Originally set for October 27"'
and 28"', the work has now been rescheduled for November 0' and 5"', with the reopening on November 60'.
• The Annual Boo Carnival, sponsored by Stoneway Concrete, was held at the Community Center on Saturday,
October 250. Over 500 costumed children attended with their parents, enjoying games, crafts, entertainment,
and a haunted house.
• This month at Carco Theatre more than 1,800 school children and parents attended The Three Little Pigs, an
animated play performed by Studio East Story Book. Their next production, Cinderella, is scheduled in
January at Carco Theatre.
FIRE DEPARTMENT
• A lifesaving reminder from our Fire Department is to CHANGE YOUR CLOCK, CHANGE YOUR BATTERY.
Now is the time to coordinate changing your smoke alarm batteries in conjunction with the twice -a -year time
change. Smoke alarms should be installed and tested monthly to reduce the risk of injury or death in a home
fire by nearly half.
PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT
• The City street crew was able to install the asphalt approaches to the concrete railroad crossing at Mountain
View Drive in Kennydale last week, and now this project is complete.
Administrative Report
October 27, 2003
Page 2
POLICE DEPARTMENT
• During the week of October 28t'-November P, the Police Department will be conducting traffic emphasis in
the following areas and, in addition, all school zones during school days:
Renton Police Department Traffic Enforcement Emphasis
October 28-November 3
Date
6:00 a.m. to Noon
Noon to 6:00 p.m.
All Da
Motorcycles/Cars
Motorc Iles/Cars
Radar Trailer
October 28, Tuesday
700 blk, SW 43rd St (speed)
Lind Ave SW (speed)
Rainier Ave N (speed)
600 blk, Duvall Ave NE
900 blk, Union Ave NE
October 29, Wednesday
Rainier Ave N (speed)
Edmonds Ave SE (speed)
Maple Valley Hwy (speed)
Rainier Ave N (speed)
1300 blk, N 3rd St
October 30, Thursday
SW Sunset Blvd (turns/speed)
Lk Wash Blvd (speed)
NE 10 /Sunset (jaywalking)
Maple Valle H (speed)
1300 blk, N 3` St
October 31, Friday
Maple Valley Hwy (speed)
200 blk, S 2°d St (speed)
1100 blk, Hoquiam Ave NE
900 blk, Union Ave NE (speed)
200 blk, S 2° St
November 3, Monday
Maple Valley Hwy (speed)
SW Sunset Blvd (turns/speed)
1300 blk, N 3 St (speed)
Rainier Ave N (speed)
2100 blk, NE 12 St
Submitting Data:
CITY OF RENTON COUNCIL AGENDA BILL
AI #:
For Agenda of:
October 27, 2003
Dept/Div/Board.. EDNSP
Agenda Status
Staff Contact...... Norma.McQuiller (ext. 6595)
Consent ..............
Public Hearing..
Subject:
Second round of 2003 Neighborhood Grants
Correspondence..
Ordinance .............
Resolution............
Old Business........
New Business.......
Exhibits:
Issue Paper — Preliminary Recommendations
Study Sessions......
Information.........
Recommended Action: Approvals:
Refer to Community Services Committee Legal Dept.........
Finance Dept......
Other ...............
Fiscal Impact:
Expenditure Required
Amount Budgeted......
Total Project B
$10,936.34
$46,728.29 remaining in
budget from round one
Transfer/Amendment.......
Revenue Generated.........
Share Total
SUMMARY OF ACTION:
Approve five project applications and two newsletter applications totaling $10,936.34
STAFF RECOMMENDATION:
Council concur in referring the 2003 second round of grants to the Community Services
Committee.
0
X
H:\EDNSP\Neighborhoods\Grant Program\2003\Issue Paper. Agenda. Memo's\2003 second round COUNCIL AGENDA BILL.doc
I s,A
CITY OF RENTON
ECONOMIC DEVELOPMENT, NEIGHBORHOODS,
& STRATEGIC PLANNING
MEMORANDUM
DATE: October 20, 2003
TO: Kathy Keolker-Wheeler, Council President
Members of the Renton City Council
VIA: ( Mayor Jesse Tanner
FROM: ' v� Alex Pietsch, Administrator
STAFF CONTACT: Norma McQuiller x6595
SUBJECT: 2003 Grant Applications
ISSUE:
Review of five grant projects and two newsletter grants for compliance with the
Neighborhood Program objectives.
BACKGROUND SUMMARY:
The second round of 2003 grants started with the promotion/advertising of the program.
Announcements ran in the King County Journal, Renton Reporter, City Source, Channel
21, and the City's web site beginning in January through the middle of March. On
Septemberl8, 2003, a grant workshop was held for those neighborhood representatives
who wanted to learn more about the program and application process. Twelve
representatives from eight neighborhoods attended the workshop. Five projects and two
newsletter applications were submitted from five neighborhoods. $46,728.29 has yet to
be allocated for projects in 2003.
PROJECT EVALUATION CRITERIA
The following criteria are used to evaluate projects:
a) Project size and complexity are appropriate for neighborhood group
b) Location of project is appropriate
c) Project documentation shows neighborhood participation and adequate volunteer
labor reflecting community support for the project
d) Maintenance is accounted for after completion
e) Project is visible and benefits the public
f) Sufficient matching funds exist through sweat equity, cash, or donated labor/materials
g) Physical improvements benefit a larger area of a community
h) Project facilitates other neighborhood program objectives including neighborhood
networking, stimulating self-help, and neighborhood organization
i) Project has realistic budget
Memorandum to City Council
October 13, 2003
RECOMMENDATION:
• Staff recommends approval of funding for the following grant project applications:
Highlands Community Association - $700.25: The proposal is to landscape
the area around the new Highlands entrance sign. The project consists of
laying landscape rock, topsoil, beauty bark, and plant materials. Shrubs and
flowers with both fall and spring blooms will be planted. Total project cost
with sweat equity is $1,400.50 (The project meets criteria a, b, c, d, e, f, h, i)
2. Ginger Creek Community Association — $2,542.56: The proposal is to
continue development of a neighborhood urban park located on a Seattle
Public Utilities (SPU) owned right of way in Renton. The goal of the project
is to use neighborhood volunteer efforts to continue development of the site as
an aesthetically pleasing community urban park. Total project cost with sweat
equity is $5,085.12 (The project meets criteria a, b, c, d, e, f, g, h, i)
3. Talbot Hill Neighborhood Association - $1,950.31: The proposal is to
develop a small urban park within the neighborhood. The project consists of
clearing blackberry bushes, spreading topsoil, planting evergreens, and
installing park benches. The goal of the project is to reclaim a piece of
abandoned City of Renton right away property and create an urban park that
invites the residents to enjoy the area. Total project cost with sweat equity is
$3,900.62 (The project meets criteria a, b, c, d, e, f, g, h, i)
4. Windwood Homeowners Association - $1,683.22 The project consists of
planting evergreens, and perennial and annual flowers, adding topsoil, beauty
bark around neighborhood entrance sign and common areas. Total project
cost with sweat equity is $2,406.44 (Project meets criteria a, b, c, d, e, f, h, i)
5. Talbot Hill Neighborhood Association - $4,060.00 The project consists of
designing, constructing, and installing a neighborhood entrance sign that will
be attached to an antique coal car at the base. Residents hope to reflect a
sense of history for the area, create visual neighborhood identification, and
unite neighbors in a project that promotes civic pride. Total project cost with
sweat equity is $8,120.00 (Project meets criteria a, b, c, d, e, f, h, i)
I . )
Memorandum to City Council
October 13, 2003
• Staff recommends approval of funding for the following administrative newsletter
applications:
Windwood Homeowners Association - $109.00 for annual printing expenses
for a newsletter printed and delivered quarterly, and
2. Talbot Hill Neighborhood Association - $300.00 for annual printing
expenses for a newsletter printed and hand delivered twice a year.
RECONIIVIENDATION SUMMARY:
o Approve five project applications and two newsletter applications totaling
$10,936.34.
cc: Jay Covington, Chief Administrative Officer
Alex Pietsch, EDNSP Administrator
Rebecca Lind, Planning Manager
Norma McQuiller, Neighborhood Coordinator
9/16/03
TALBOT HILL PARK PROJECT
TALBOR HILL NBH. ASSN.
GRANT APPLICATION
NEIGHBORHOOD GRANT PR,
(Second Round)
CEIV95
For office uses only Date Received by City: { v v r LUtJJ
DEVELOPMENT
INSTRUCTIONS
1. Read the attached Neighborhood Grant Application Packet thoroughly.
2. Choose a project(s) through group discussion with either the entire neighborhood or a
subcommittee with o1ersight from the entire neighborhood. Involve as many neighbors
as possible in the selection and planning of the project(s).
3. Designate a Project Coordinator who will be the contact person.
4. Complete the Grant Application and return it to:
Economic Development, Neighborhoods & Strategic Planning Department,
Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA
98055.
Application must contain a iomplete explanation of the project including a
description of the actual work you want to do, the location of the project, timeline
for completion, and demonstration of neighborhood match.
5. The deadline for filing the application is Friday, October 3, 2003 at 5:00 PM.
Applications received after the deadline will not be considered for this round of funding.
Faxed or emailed applications will not be accepted.
6. Official homeowners associations will be required to provide a copy of association bylaws
and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose
of funding authority.
7. Include with your application the following items for physical improvement projects:
a) A detailed drawing of the project
b) A detailed site map locating the project site and where the project will be
installed at the site
c) Detailed directions to the location of the project site
Include with your application the following for Newsletter projects:
a) A complete description of what the project is
b) A description of how the funds will be used
c) A count of households contacted per year
8. Upon approval of your project by City Council (approximately 30 days from the date the
of the application deadline), you will receive notification with instructions of how to
proceed.
9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430-
6595, or your neighborhood liaison.
5
9/ 16/03
Date: 09-27-03
After completing the application, please enter the following information:
Total Grant Amount Requested for Project $ 1, 950.31?(from page 4)
Total Neighborhood Match $ 2,080.00 (from page 5)
Please complete the following questions
Name of project:
Talbot Hill Urban Park
Name of neighborhood group or association:
Talbot Hill Neighborhood Association
Paulg BborhooProject Coordinator's name:
Project Coordinator's Address (including zip code):
2123 Shattuck Place S. - Renton, WA 98055
E-Mail - HJBPHB @ COMCAST . NET
Project Coordinator's Telephone: Days 425 - 271 - 6 20genings SAME
Detailed project description:
To create an area with a great view of the valley for residents and visitors to enjoy. To insure the
completion of this project in a timely manner, it will proceed as follows.
ke,,
(a) Sign installation (e) Laying landscape fabric
(b) Weed and brush removal (f) Spreading bark
(c) Installing blocks and gravel walk (g) Planting shrubs
(d) Spreading topsoil (h) Installing benches
This project has been designed with low maintenance in mind. The use of landscape fabric
covered with bark will permit minimal weeding. Only drought resistant plants will be used to
minimize watering.
6
9/ 16/03
Is the project site located in?
J� Renton Cify Limits
X On City public right-of-way
0 On private property
(A letter from the property owner must be submitted with the application granting
permission for the project to be constructed on their property)
E Other - Explain
(NOTE: In order for the project to meet the grant criteria, the project site must be located in
Renton City Limits and must be either on the City right-of-way or on private property. Any
site locations that do not fall within these perimeters will not be eligible for the grant).
Detailed directions to the location of the project site:
(Please provide a detailed site map locating the project site and where the project will be
installed at the site)
CITY OF RENTON MAP LOCATED ON PAGE 13
What will this project accomplish in your neighborhood?
This project will reclaim a property that has become an eyesore
in the neighborhood with the growth of bushes and weeds. Land
-scaping in this area will accomplish a small park with a great
view of the valley, with benches providing a rest area.
How will this project benefit the public?
The benefit to the homeowners as well as to visitors offers
a view to the west. Many people walk in this area, push strollers,
walk dogs and would appreciate a pleasant place to rest and
enjoy the view. It will allow those who do not have view property
to share. 7
9/ 16/03
PROJECT WORK PLAN
When will the project be completed (approximate date)? April 3 0 , 2 0 0 4
(Projects must be completed within a 6 month timeframe after receiving the grant). Include
a plan, which outlines the steps and a timeline, with month and year, to complete the project.
ANTICIPATED BUDGET ITEMS REQUIRED
List each item of the project separately.
Example:
ITEM SOURCE ESTIMATED COST (including tax)
Mural Proiect:
10 -gallons latex paint Home Depot $150 ($15/gallon) including tax
Sign Project:
8-24x26" signs Fast Sions $720 ($90/sian) includina tax
ITEM
30 yds. Topsoil
15 yds. Bark
ESTIMATED TOTAL COST: $870 (including tax
YOUR PROJECT
SOURCE ESTIMATED COST (including tax)
Carpenito Bros.
Del.
13.02 yd.
$ 390.60
Carpenito Bros.
Del.
17.38 yd.
$ 260.70
10 yds_ Gravel —minus 5/8" Carpenito Bros.
150 Windsor concrete block Mc Lendon
3 Rolls Landscape fabric Mc Lendon
10 Bags concrete mix Mc Lendon
2 Park Benches Home Depot
20 Plants (5 gal.) Alpine Nursery
3 Gal. Brush / Weed killer Mc Lendon
Del. 21.75 yd. $ 217.50
P/U 1.36 ea. $ 204.00
P/U 43.60 rl. $ 130.80
P/U 1.93 ea. $ 19.30
P/U 118.00 ea . $ 236.00
P/U 21.80 ea. $ 436.00
P/U 18.47 gal. $ 55.41
ESTIMATED TOTAL COST: $ 1,950.31 (including tax)
(Enter the estimated total cost in the space
provided for the Total Grant Amount Requested
at the top of page 2 of the application)
Attach additional pages as needed.
8
9/ 16/03
Please attach any quotes for items or services.
How will your neighborhood match be equal to or greater than the requested grant
amount (what services, labor, materials, or money your neighborhood group will be
contributing)?
(Note: 1) Volunteer time spent completing the application can be used to match up to 10%
of the grant amount.
2) See attached Neighborhood Match Criteria to determine dollar values and
eligible components)
Example:
Match item Estimated Value
Volunteer labor 60 hours x $10/hour $600
Donated professional services 10 hours x $15/hour $150
ESTIMATED TOTAL VALUE OF MATCH: 750
Your Proiect:
Match Item
Truck for hauling materials
Labor — Planning, Meetings, Recruiting
Labor — Brush removal
Labor — Setting blocks & gravel walk
Labor — Spreading topsoil
Labor — Spreading bark
Labor — Planting 20 — 5 gal plants
Labor — Installing sign & benches
Estimated Value
12 hrs.
X $ 10/hr.
$ 120.00
18 hrs.
X $ 10/hr.
$ 180.00
40 hrs.
X $ 10/hr.
$ 400.00
28 hrs.
X $ 10/hr.
$ 280.00
40 hrs.
X $ 10/hr.
$ 400.00
36 hrs.
X $ 10/hr.
$ 360.00
12 hrs.
X $ 10/hr
$ 120.00
16 hrs.
X $ 10/hr.
$ 160.00
ESTIMATED TOTAL OF MATCH: $ 2,020.00
(Enter the estimated total match in the space provided for the Total Neighborhood
Match at the top of page 2 of the application. Remember this number must be equal to
or greater than the total amount of the grant being requested)
How do you plan to solicit neighborhood volunteers to participate in the project:
I am currently contacting Homeowners in Talbot Hill to
obtain commitments to work on this project. The attached
letter will be hand delivered to residents (page 12).
Follow up phone call and a -mails will be made.
Will your project require ongoing maintenance or repair? ,OYES ❑ NO
If yes, how will it be provided?
Minimal maintenance will be required. Watering plants and
weeding. This will be provided by vol eers on an as
needed basis.
Submitted by: PR u�. W. BE,UZ.G6y
Print name Signature of Project Co dinator
9
9/16/03
For Office Use Only
Date Council Approved: Amount Approved
COMMENTS:
10
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TALBOT HILL IMPROVEMENT PROJECT — VOLUNTEER LIST
Name
Address
Phone
Paul Bentley
2123 Shattuck Place S.
425-271-6237
Jane Bentley
cc cc cc424727
1-6237
Jeff
332 — South 20' Pl.
425-687-0151
Geoff
3 3 2 — South 2& Pl.
425-687-0151
Robert Cann
311 South 22°d Pl.
425-277-3797
Rema Cann
311 South 22" d P1
wk. 425-234-1695
Kimsan Seng
323 South 22r'a PL
cell 206-851-8413
Craig Yardy
2105 Shattuck Pl. S
425-271-1728
Kathy Yardy
cc cc cc425-271-1728
Robert Stoker
314 South 20' Pl.
425-226-1583
Jan Stoker
cc cc cc425-226-1583
Jenifer Curtis
308 South 2& A
425-227-6035
Jeremy Curtis
cc cc cc_425-227-6035
Valley Vue
Estates
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13
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9/16/03 .
HIGHLANDS COMMUNITY
ASSN.
LANDSCAPE (SIGN) PROJECT
GRANT APPLICATION
NEIGHBORHOOD GRANT PROGRAM 2003 •_�„-���
(Second Round) CEO
I For office uses only Date Received by City: I SEP 2 9 9nnQ 11
ECONOMIC
INSTRUCTIONS
1. Read the attached Neighborhood Grant Application Packet thoroughly.
2. Choose a project(s) through group discussion with either the entire neighborhood or a
subcommittee with oversight from the entire neighborhood. Involve as many neighbors
as possible in the selection and planning of the project(s).
3. Designate a Project Coordinator who will be the contact person.
4. Complete the Grant Application and return it to:
Economic Development, Neighborhoods & Strategic Planning Department,
Neighborhood Coordinator, City of Renton,1055 South Grady Way, Renton, WA
98055.
Application must contain a complete explanation of the project including a
description of the actual work you want to do, the location of the project, timeline
for completion, and demonstration of neighborhood match.
5. The deadline for filing the application is Friday. October'3. 2003 at 5:00 PM.
Applications received after the deadline will not be considered for this round of funding.
Faxed or emailed applications will not be accepted.
6. Official homeowners associations will be required to provide a copy of association bylaws
and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose
of funding authority.
7. Include with your application the following items for physical improvement projects:
a) A detailed drawing of the project
b) A detailed site map locating the project site and where the project will be
installed at the site
c) Detailed directions to the location of the project site
Include with your application the following for Newsletter projects:
a) A complete description of what the project is
b) A description of how the funds will be used
c) A count of households contacted per year
8. Upon approval of your project by City Council (approximately 30 days from the date the
of the application deadline), you will receive notification with instructions of how to
proceed.
9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430-
6595, or your neighborhood liaison.
9/16/03
Date:
After completing the application, p se enter the following information:
Total Grant Amount Requested for -Pro ��•OIf .0 from page 4
Total Neighborhood Match $ fB4Q O6 (from page 5)
Please complete the following questions
Name of project:/
.t' I
Name of neighborhood group or association:
name:
Project Coordinator's Address (including zip code):
Project Coordinator's Telephone: Days90 venings SW/W 1!5-,,
Detailed project description:
TO
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iitJ.B/H.�-ems
- X-
0
9/16/03
Is the project site located in?
Renton Cify Limits
4 On City public right-of-way
❑ On private property
(A letter from the property owner must be submitted with the application granting
permission for the project to be constructed on their property)
❑ Other — Explain
(NOTE: In order for the project to meet the grant criteria, the project site must be located in
Renton City Limits and must be either on the City right-of-way or on private property. Any
site locations that do not fall within these perimeters will not be eligible for the grant).
Detailed directions to the location of the project site:
(Please provide a detailed site map locating the project site and where the project will be
installed at the site)
i
NE: 4 q-- � E-dmo ►icts NE:
What will this project accomplish in your neighborhood?
Of
How will this project benefit the public?
9/16/03
PROJECT WORK PLAN
When will the project be completed (approximate date)?
(Projects must be completed within a 6 month timeframe aft r receiving the grant). Include
a plan, which outlines the steps and a timeline, with month and year, to complete the project.
ANTICIPATED BUDGET ITEMS REQUIRED
List each item of the project separately.
Example:
ITEM SOURCE ESTIMATED COST (including tax)
Mural Proiect:
10 -gallons latex paint Home Depot $150 ($15/gallon) including tax
Sign Proiect:
8-24x26" signs Fast Signs $720 ($90/sign) including tax
ESTIMATED TOTAL COST: $870 (including tax)
YOUR PROJECT
ITEM ��o, SOURCE ESTIMATED COST (including tax)
ESTIMATED TOTAL COST: - , , i1 %�� . Z (including tax_)
(Enter the estimated total cost in the space
provided for the Total Grant Amount Requested
at the top of page 2 of the application)
Attach additional pages as needed.
9/16/03,
Please attach any quotes for items or services.
How will your neighborhood match be equal to or greater than the requested grant
amount (what services, labor, materials, or money your neighborhood group will be
contributing)?
(Note: 1) Volunteer time spent completing the application can be used to match up to 10%
of the grant amount.
2) See attached Neighborhood Match Criteria to determine dollar values and
eligible components)
Example:
Match item Estimated Value
Volunteer labor 60 hours x $10/hour $600
Donated professional services 10 hours x $15/hour $150
ESTIMATED TOTAL VALUE OF MATCH: 750
Your Project:
Match Item
�• 4 P. 0 4, 4 CETANOTIM�•
Estimated Value
7700• 2- d r6
4o,An
v� l�i�rJ-uAis !7A s��
--,,2.4 r'
ESTIMATED TOTAL OF MATCH: 0�'-ao
(Enter the estimated total match in the space provided for the Total Neighborhood
Match at the top of page 2 of the application. Remember this number must be equal to
or greater than the total amount of the grant being requested)
How do you plan to solicit neighborhood volunteers to participate in the project:
[4CA mR,e 1 hqs
Will your project require ongoing maintenance or repair? XrYES ❑ NO
If yes, how will it be provided?
BY NSA V'Auh4erz_ .
Submitted by: S , elel A r
Print name Signature of Project Coordinator
E
9/16/03
For Office Use Only
Date Council Approved: Amount Approved
COMMENTS:
10
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ALPINE NURSERY, INC.
16023 S.E. 144th Street
MA RENTO , WAS 5I5 TON 98059
All claims ammo ani�d by this bill. GT%7f 1k you
10088 MUST be accomp L 11Gi1j
• V
URBAN PARK PROJECT
Ginger Creek Community
Association
GRANT APPLICATION
NEIGHBORHOOD GRANT PROGRAM 2003
r L
kv.
DATE: 10/3/03
Total Grant Amount Requested for Project: $2,542.56
0 C T 3 2003
ECONOMIC DEVELOPMEMT
NEIGHBORNO 1
Name of Project: Ginger Creek Urban Park AND sTHE,T�;}
Neighborhood Project Coordinator's Name: George Brown
Project Coordinator's Address (including zip code)
2815 SE 18th Place
Renton, WA 98058
Project Coordinator's Telephone Days (425) 228 0638 Evenings (425) 228 9507
Detailed project description:
The Ginger Creek Neighborhood Group has been developing a Seattle Public
Utilities -owned lot located at the corner of Edmonds and Puget Drive. The
neighborhood group has received a grant from the City of Renton to complete Phase
1 of the urban park. The goal of this project is to further develop the park
according to the original plan.
Site Summary:
The urban park site is located on a Seattle Public Utilities (SPU) owned right of way
in Renton. The area is approximately a quarter of an acre and is bordered by Puget
Drive, Beacon Way SE, and 16th street. A SPU pipeline is located below the surface
of the site. The site has been upgraded with a berm, native plants, and landscaping
during Phase 1 of the project.
Site Objectives:
The overall objective is the restoration and beautification of the lot in an effort to
improve the appearance of the neighborhood and provide new open space for public
use. The park serves as a model to those who may not understand the importance of
living in a healthy and beautiful urban environment. It is also an example of how
little things can have big consequences: neighbors taking stewardship of the park
spills over in how individuals perceive their own yards and gardens. The objective
is to make the group's behavior contagious!
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Restoration Work:
The plan is to install a five-foot walking path through the park. The path to be
composed on high quality gravel. Rhododendrons, vine maple, red currants and
wild flowers are to be planted to add color throughout the season. Topsoil to be
added to a few areas needing to be covered to encourage plant growth. Gravel and
sand to be used to fill-in a space that collects water.
What will this project accomplish in you neighborhood?
The urban park has added a new dimension to our neighborhood. Since its
inception, neighbors have committed their time and energy to work on weekends
and during evenings throughout the week. Neighbors speak to each other now
because the park creates a need for them to communicate. Issues affecting the park
are discussed during community meetings held at Tiffany Park School. This
proactive group has taken on additional issues affecting the health and vitality of the
community. This is evidenced by an increase in networking within the community.
Calls are made to the police force when junk cars are parked on residential
property, city officials are notified when trash is dumped on the street, and there is
a sense that positive things can happen by being patient and persistent.
How will this project benefit the public?
The project will benefit the public by providing open space for all of Renton's
residents. It will serve as a model for other communities within the city of Renton to
improve neighborhoods. It will add value to the experience of living in Renton.
PROJECT WORK PLAN
d
,V
When will the project be completed (approximate date)? 4/15/04
Project Work Plan
Phase 2
Item
Quantity
Cost/Unit
Extended
Source
rhododendron plants
12
$ 19.90
$ 309.58
Alpine Nursery
vine maples
8
$ 23.90
$ 207.73
Alpine Nursery
red currants 1 gallon
50
$ 5.00
$ 271.75
Alpine Nursery
wild flower mix
seeds
$ 150.00
Plantas Nativa
gravel
45 tons
$ 18.20
$ 890.25
Sunset Materials
sandy soil mix
25 yds
$ 14.25
$ 387.25
Sunset Materials
rental dump truck
1 day
$ 326.00
Hertz Truck Rental
Estimated Cost
Total
$ 2,542.56
Note: tax included
Match Item
thujas 5 feet tall
9
$ 30.00
$ 270.00
Robert Murphy
verbenas
30
$ 5.00
$ 150.00
Robert Murphy
dump truck
1 day
$ 326.00
Puget Sound Energy
bulbs and fertilizer
100
$ 50.00
Sue & Art
volunteer labor
165
$ 10.00
$ 1,650.00
Ginger Park Community Group
plants 1 gallon
30
$5.00
$150.00
Puget Sound Energy
Total
$ 2,596.00
How do you plan to solicit neighborhood volunteers to participate in this project?
The Ginger Neighborhood Group is composed of 30 families living in the Tiffany
Park and adjacent neighborhoods. Meetings are held at Tiffany Park Elementary
School to discuss and plan events concerning the urban park. Work flyers are
produced and delivered door to door as a reminder when a major work party is
planned. Follow up phone calls are made to confirm participation.
Will your project require ongoing maintenance? Yes!
The Ginger Neighborhood Group will have by -monthly meeting to schedule
maintenance activities such as watering of plants, weeding and mowing of grass
when necessary. Food and beverages will be available at some of these events.
Note: Everyone is aware of the work mired to fulfill the match requirements as
listed above.
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WINDWOOD H.O.A. ASSN. .
Common Area Beautification
1012/03
Project
GRANT APPLICATION
NEIGHBORHOOD GRANT PROGRAM 2003
(Second Round) RECEIVED
For once uses only Data Received by City: _ _ _ _
INSTRUCTIONS
1. Read the attached Neighborhood Grant Application Packet thoroughly.
2. Choose a project(s) through group discussion with either the entire neighborhood or a
subcommittee with oversight from the entire neighborhood. Involve as many neighbors
as possible in the selection and planning of the project(s).
3. Designate a Project Coordinator who will be the contact person.
4. Complete the Grant Application and return it to:
Economic Development, Neighborhoods & Strategic Planning Department,
Neighborhood Coordinator, City of Renton,1055 South Grady Way, Renton, WA
98055.
Application must contain a complete explanation of the project including a
description of the actual. work you want to do, the location of the project, timeline
for completion, and demonstration of neighborhood match.
5. The deadline for filino the application is Friday, October 3.2003 at 5:00 PM.
Applications received after the deadline will not be considered for this round of funding.
Faxed or emailed applications will not be accepted.
6. Official homeowners associations will be required to provide a copy of association bylaws
and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose
of funding authority.
7. Include with your application the following items for physical improvement projects:
a) A detailed drawing of the project
b) A detailed site map locating the project site and where the project will be
installed at the site
c) Detailed directions to the location of the project site
Include with your application the following for Newsletter projects:
a) A complete description of what the project is
b) A description of how the funds will be used
c) A count of households contacted per year
8. Upon approval of your project by City Council (approximately 30 days from the date the
of the application deadline), you will receive notification with instructions of how to
proceed.
9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430-
6595, or your neighborhood liaison.
5
yr y.
10/2/03
Date: 10/03/2003
After completing the application, please enter the following information:
Total Grant Amount Requested for Project $_2262.02 (from page 4)
Total Neighborhood Match $ 2760 (from page 5)
Please complete the following questions
Name of project: Windwood Spring Spruce Up
Name of neighborhood group or association: Windwood Neighborhood HOA
Neighborhood Project Coordinator's name: Catherine Sabol
Project Coordinator's Address (including zip code): 528 Pasco PI. NE, Renton, WA 98059
Project Coordinator's Telephone: Days 425A44-2020 Evenings _same
Detailed project description:
Residents of Windwood will replace dead paints, remove weeds and rebark beds that have
become unsightly. Residents will stain all park and common area benches and picnic tables
and the pergola as well as common area fences:
Plants will be added to the front entrance of the development to supplement existing
plantings and add some color to the area. Bark will be placed in the beds once weeds have
been removed.
Benches, the fence and the pergola will be stained in the park/common area just north of the
entrance. Bark will be added to the beds on the other side of this park on 4"' PI. NE.
Benches and picnic tables will be stained in the back tot lot, and bark will be added to the
beds surrounding this area.
See attached drawings.
Timeline: Project will start in March 2004 and will be completed by May 3, 2004.
Is the project site located in?
X Renton City Limits
❑ On City public right-of-way
X On private property
(A letter from the property owner must be submitted with the application granting
permission for the project to be constructed on their property)
0 Other — Explain
6
+4 +
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10/2/03
(NOTE: In order for the project to meet the grant criteria, the project site must be located in
Renton City Limits and must be either on the City right-of-way or on private property. Any
site locations that do not fall within these perimeters will not be eligible for the grant).
Detailed directions to the location of the project site:
(Please provide a detailed site map locating the project site and where the project will be
installed at the site)
The Windwood development is located North of 128th Ave/NE 4th Street at Rosario Avenue
NE.
The project scope is divided into 4 separate areas.
The first area is on the east side of Rosario Ave. NE as you enter the development.
The second area is the park/common area inorth from the entrance, at the comer of Rosario
Ave. NE and NE 4th Place.
The third area is another park/common area located on NE 4th Place near 5th St. NE and
Pasco Place NE.
Farther north on Pasco near NE 7th St., there is a tot lot, which is the fourth area of the
project.
See maps attached.
What will this project accomplish in your neighborhood?
Our neighborhood needs to be "spruced up" so that our entryway and common areas/parks
are warm and welcoming to the community. By replacing the dead plants and rebarking the
beds we will improve the appearance of these areas and control the weeds that have been
growing. The stain will be used on fences and park furniture to enhance its appearance and
extend its useful life.
How will this project benefit the public?
By improving the appearance and maintainability of our common areas, the residents will
take more pride in our community. This should translate into more attention paid to
maintenance of their own yards. By doing a better job of property maintenance, the property
values in Wndwood should remain high and even increase. This will give more value to the
homeowners and the City of Renton.
7
10/2/113
PROJECT WORK PLAN
When will the project be completed (approximate date)? -May 03, 2004,
(Projects must be completed within a 6 month timeframe after receiving the grant). Include a plan,
which outlines the steps and a timeline, with month and year, to complete the project.
Project will begin the first weekend in March 2004, with work done every weekend. The staining will
be done if the weather is dry. The other tasks (weeding, barking, planting) can be done regardless of
the weather. We anticipate the project will take no more than 8 weekends to complete.
ANTICIPATED BUDGET ITEMS REQUIRED
WINDWOOD SPRING SPRUCE UP PROJECT
Note; All these items have tax Included in the estimate.
ITEM SOURCE ESTIMATE12 COST (including tax)
15 gal. stain
Home Depot
$90/ 5 gal =
$270
Brushessf r stain (10)
Home Depot
$10.88/ea. _
1108.80
Pink Moss phlox (10)
Flower World
$¢.99/ea. = $69.90
Golden Sweet Fiag (4)
Flower World
$8.69/ea. _
$34.76
Lilac Beauty u_lyturf (8)
Flower World
$8.69/ea. _ $69.52
Plumbago (10)
Flower World
$5.43/ea. _ $54.30
Hearty Aster 00)
Flower World
$2.17 ea. _ $21.70
Evergreen Candy Tuft (10)
Flower World
$6.52 ea. _ $65.20
Weeping Birch (1)
Flower World
$65.27
Trident Maple (1)
Flower World
$48.99
Heritage River Birch (1)
Flower World
$108.79
Silver King Euonymous (6)
Flower World
$6.52 lea. =
$39.12
Small Leaf Winter Creepgr (6)
Flower World
$6.52 ea, _
$39.12
Pink Princess Escalloma (2)
Flower World
$6.52 ea. _ $13.04
Sky Pencil Jam Holly (10)
Flower World
$8.79 ea. _ $87.90
Japanese Snowball (1),
Flower Wotd
$87.99
Franchetti Cotoneaster (2)
Flower World
$6.52 ea. _ $13.04
Ros�low Sarbgrry (2)
Flower world
$6.52 ea. _ $13.04
Everblooming Gardenia (2)
Flower world
$27.18 ea. _
$54.36
Silver Drgq m Ulyturf (4)
Flower World
$10.79 ea. =
$43.16
Black Mondo Grass (4)
Flower world
$10.79 ea. _
$43.16
Coleus (2)
Flower world
$5.43 ea. _ $10.86
Bark - 44 yards
Sunset Materials
$20/yd. _ $880
Top Soil -1 yard
Sunset materials.
$201yard = $20
ESTIMATED TOTAL COST:
_ ___
$2262.02
(including tax)
31
10/2/A3
(Enter the estimated total cost in the space
provided for the Total Grant Amount Requested
at the top of page 2 of the application)
Attach additional pages as needed.
Please attach any quotes for items or services.
Now will your neighborhood match be equal to or greater than the requested grant
amount (what services, labor, materials, or money your neighborhood group will be
contributing)?
We will provide resident labor to apply stain, remove weeds, plant plants and rebark beds.
(Note) See attached Neighborhood Match Criteria to determine dollar values and eligible
components)
Your Project•
Match Item .
Weed Removal - Volunteer labor - 25 hours
Staining benches, tables and pergola - volunteer labor 30 hours
Removing Dead Plants - Volunteer Labor - 6 hours
Planting New Plants - Volunteer Labor - 24 hours
Barking - Volunteer labor - 4 hours per yard of bark
at 44 yards of bark = 176 hours
Use of wheelbarrows, shovels and rakes from Windwood residents
ESTIMATED TOTAL OF MATCH:
Estimated Value
$250
$300
$ 60
$240
$1760
$ 150
_$2760
(Enter the estimated total match in the space provided for the Total Neighborhood
Match at the top of page 2 of the application. Remember this number must be equal to
or greater than the total amount of the grant being requested
How do you plan to solicit neighborhood volunteers to participate In the project:
Many of the residents are concerned about the decline in our neighborhood's appearance. We
already have 15 volunteers ready to participate in this project. We are planning community work
parties with pizza and pop provided by the HOA to participants. We are also offering Community
Service Hours to the teens in our community for Honor Society or Boy/Girt Scout requirements.
Will your project require ongoing maintenance or repair? X YES ❑ NO
If yes, how will It be provided? Bi-annual resident work parties as well as ongoing monthly
maintenance by a HOA-paid professional landscape maintenance company.
Submitted by: Catherine Sabot �Aw ) e�ka -
Print name Signature of WoJect Coordinator
.-F"Offm Usa Only
Date Council Approved: Amount Approved
COMMENTS:
P r
uW DQ
PO Box 3506
Renton, WA 98056
Oct. 3, 2003
City of Renton
Neighborhood Grant Program
1055 South Grady Way
Renton, WA 98055
To: Neighborhood Coordinator
This is to permit the project "Windwood Spring Spruce Up" to be performed on the entry
and common areas of the Windwood development, as described in the attached grant
application.
The Windwood Neighborhood Home Owners Association enthusiastically supports this
project. Many homeowners have volunteered to provide the labor for the project. We are
looking to start the work in March, and have the beautification completed by May 3,
2004.
Thank you for considering our neighborhood for this grant.
Sincerely,
Wayne Messere
President
Windwood Neighborhood HOA
7-h,0, PCa c& to PLPtt- Yoar P.00ts ..
;y
O 5T8 5�5661 560 554 526 520 514 508 502 14801 474 a Entrance
Open Space
tti Q Ave NE
0 �tO
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J �
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�- 'A 617 611 605
0 Z o 620
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N 6013
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rj y ouincY Ave NE N 1 Open Space
v0
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559
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576
570
564
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PlaYgroun 5915 Pond
Pasco PI NE Pasco Place NE
457
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9/16/03 Entra7CO,"N'JP�9,,�M3
roj
GRANT APPLICA` iON3 2003
DEL'F.NEIGHBORHOOD GRANT PROGRAM 2003�arSrrE 6ODS �
(Second Round)
For office uses only Date Received by City:
INSTRUCTIONS
1. Read the attached Neighborhood Grant Application Packet thoroughly.
2. Choose a project(s) through group discussion with either the entire neighborhood or a
subcommittee with oversight from the entire neighborhood. Involve as many neighbors
as possible in the selection and planning of the project(s).
3. Designate a Project Coordinator who will be the contact person.
4. Complete the Grant Application and return it to:
Economic Development, Neighborhoods & Strategic Planning Department,
Neighborhood Coordinator, City of Renton, 1055 South Grady Way, Renton, WA
98055.
Application must contain a complete explanation of the project including a
description of the actual work you want to do, the location of the project, timeline
for completion, and demonstration of neighborhood match.
5. The deadline for filina the application is Friday. October 3, 2003 at_5:00 PM.
Applications received after the deadline will not be considered for this round of funding.
Faxed or emailed applications will not be accepted.
6. Official homeowners associations will be required to provide a copy of association bylaws
and Declaration of Covenants, Conditions, Restrictions, and Easements for the purpose
of funding authority.
7. Include with your application the following items for physical improvement projects:
a) A detailed drawing of the project
b) A detailed site map locating the project site and where the project will be
installed at the site
c) Detailed directions to the location of the project site
Include with your application the following for Newsletter projects:
a) A complete description of what the project is
b) A description of how the funds will be used
c) A count of households contacted per year
8. Upon approval of your project by City Council (approximately 30 days from the date the
of the application deadline), you will receive notification with instructions of how to
proceed.
9. If you have any questions, call Norma McQuiller, Neighborhood Coordinator, (425) 430-
6595, or your neighborhood liaison.
9
9/ 16/03,
Date: q/ 1 7`�-:3
After completing the application, please enter the following information:
Total Grant Amount Requested for Project $ IqO&O (from page 4)
Total Neighborhood Match $ LO&O (from page 5)
Please complete the following questions
Name of
Name of neighborhood group or association:
Neighborhood Project Coordinator's name:
Project Coordinator's Address (including zip code):
Project Coordinator's Telephone: Days i.OWoS-Evenings
bell- 'A
Detailed project description:
0
6
IT
9/16/03
Is the project site located in?
VRenton Cify Limits
C�On City public right-of-way
0 On private property
(A letter from the property owner must be submitted with the application granting
permission for the project to be constructed on their property)
0 Other — Explain
(NOTE: In order for the project to meet the grant criteria, the project site must be located in
Renton City Limits and must be either on the City right-of-way or on private property. Any
site locations that do not fall within these perimeters will not be eligible for the grant).
Detailed directions to the location of the project site:
(Please provide a detailed site map locating the project site and where the project will be
installed at the site)
What will this project accomplish in your neighborhood?
6-n,711
Iry
How will this project benefit the public?
WO/M /
J
Proposed Sign - S 16th St & Talbot Ave S
�'NTO 23 September 2003
9/ 16/03
PROJECT WORK PLAN
When will the project be completed (approximate date)? J! 3d,fiV
C
(Projects must be completed within a 6 month timeframe after receiving the grant). Include
a plan, which outlines the steps and a timeline, with month and year, to complete the project.
ANTICIPATED BUDGET ITEMS REQUIRED
List each item of the project separately.
Example:
ITEM SOURCE ESTIMATED COST (including tax)
Mural Project:
10 -gallons latex paint Home Depot $150 ($15/gallon) including tax
Sign Project:
8-24x26" signs Fast Signs $720 ($90/sign) including tax
ESTIMATED TOTAL COST: $870 (including tax)
YOUR PROJECT
ITEM SOURCE ESTIMATED COST (including tax)
ESTIMATED TOTAL COST: ZD��, d
Attach additional pages as needed.
(Enter the estimated total cost in the space
provided for the Total Grant Amount Requested
at the top of page 2 of the application)
8
9/ 16/03
Please attach any quotes for items or services.
How will your neighborhood match be equal to or greater than the requested grant
amount (what services, labor, materials, or money your neighborhood group will be
contributing)?
(Note: 1) Volunteer time spent completing the application can be used to match up to 10%
of the grant amount.
2) See attached Neighborhood Match Criteria to determine dollar values and
eligible components)
Example:
Match item Estimated Value
Volunteer labor 60 hours x $10/hour $600
Donated professional services 10 hours x $15/hour $150
ESTIMATED TOTAL VALUE OF MATCH: 750
Your Project:
Match Item
Estimated Value
ESTIMATED TOTAL OF MATCH: ID�ri�
(Enter the estimated total match in the space provided for the Total Neighborhood
Match at the top of page 2 of the application. Remember this number must be equal to
or greater than the total amount of the grant being requested)
How do you plan to solicit neighborhood volunteers to participate in the project:
1
Will your project require ongoing maintenance or repair,? ItYFS ELNjO
If yes, how will it be provided?
Submitted by:
Print name Signature of froject CITordinator
9
Talbot Hill Grant Applicatir r03/03
1'i
City Donated $$ Volunteer
Activity Grant $$ value Hours Source &/or explanation
Grant Application 15
Coal Car & related:
Antique metal coal car 121 x 4'W x 5'H
500
Palmer Coal Com an -Black Diamond
Rails - 2. a rox $150/ea sold b the lb)300
Palmer Coal Company - Black Diamond
Securing car,pictures, transportation from Black Diamond to Talbot Hill storage then placement on site
30
25
gas
Clean up & finish work on car - sanding,cleaning, misc repairs, painting
60
Sanding materials brushes etc
50
50
McLendons materials donated by volunteers
La uar thinner 2 - $6/ al
12
McLendons
Hammerite paint 2 - $25/ al
50
McLendons
Railroad ties - 30 0 $10/ea
300
off 167 around Algona
Pick up railroad ties load/unload ties & deliver to site
15
Set & secure railroad ties for box rods or bolts
50
25
8
gas
Landscape fabric - 1 $60/roll Vx 100' / install in box
20
McLendons material donated by volunteers
5/8 minus aravel $21.75/ d del 5 yds 8'W c 24'L / install & grade
60
109
4
McLendons
Set & secure ties & rails inside box
20
Car initos delivered
Set car & secure on rails
15
Small brass _plaque w/ Palmer Co name & mounting
25
20
Build deck for inside of cart &install
10
Palmer Co asked to put their name on car
Treated lumber for deck in car 10-12'x2x6 for deck 10.96/ea
25
25
Misc screws etc donated bv volunteers
Obtain rocks or coal for inside car
110
Lowes
Paint rocks 4 cans spray aint
25
50
15
Gas
Install rocks/coal in car & secure w/ liquid nails 3 - $5/tube
8
15
8
Sign:
Sign - hand carved in cedar by Tom Srsen Tx 8'
2000
Color - 4 stain $6/can
24
Srsen
Finish - 2 gal Spar varnish 0 $35/ea
70
15
Bolt sign to cart
15
25
6
Lot Improvement:
City to chop down partial existing berries & haul away
City to re air metal poles & cable they installed around lot
_
Spray chemicals on new growth blackberries & those not cut by city
10
Blackberry killer $16/ t 1 qt 1000 sq ft
32
Blackberry work - clear, dig,haul off lot
Carpinitos
Clean up garbage & misc as needed around lot
60
25
Subtotal $ and hours
$ 3,732
$ 220
384
Sales tax 8.8%
$ 328
Total $
$ 4.060
Value per hour of volunteers
$ 10
Subtotal - donated materials & time
$ 4,060
$ 220
$ 3,840
Total Grant
Notes:
Rocks or coal - The Palmer Coal Co offered coal for little or nothing for the project which we will access. If
we decide to go with coal $$ costs would be lower and donated material would increase.
Sign - We have a verbal quote from Tom Srsen for making the sign as described but he has been
hospitalized recently/currently and unable to provide a written estimate at this time, although he does
anticipate being able to produce the sign within our time frame. We will explore other options for sign
production as a back up due to his health condition but did not have time to do so before 10/3/03. The
amount proposed in our grant is the maximum expenditure, an option is possibly available using volunteer
time to produce the sign sign which would decrease costs and increase volunteer hours.
$ 8,120
y
Volunteers for Talbot Hill Entrance Project
Toni Martin
Andy Martin
Teri Katzer
Rick Katzer
Joe Vernera
Jan Vernera
Flora Katzer
Fornia Cheung
Tim Siebersma
Linda Marweg
Darren Marweg
Tamara Franceschina
Todd Franceschina
Kevin Katzer
Connie Sholdra
Steve Sholdra
Paul Bentley
Craig Katzer
Julie Hyry
Walter Hyry
Dan Koch
Beth Koch
Michael Stufflebeam
Elizabeth Stufflebeam
Terry Zanga
Brenda Zanga
Veronica Best
Manual Phillips
George Sisting
Dave Oster
Tollie Hill
Gabrielle Pipkin
4J
9/16/03
For Office Use Only
Date Council Approved: Amount Approved
COMMENTS:
10
ct' Y
Volunteer participation — Talbot Hill Entrance Project C—Ic�
The Talbot Hill Neighborhood Association has an active Board that meets
regularly and a committee for the Entrance Project. Members of both have
talked to many citizens in the neighborhood about the upcoming project and
obtained agreements to help with work needed.
We also plan to begin a newsletter soon which will help to promote and
inform residences in the neighborhood of the project and anticipated work
dates.
Lists obtained from recent neighborhood picnics of citizens interested in
helping.
Maintenance — Talbot Hill Entrance Proiect
The lot is currently mowed by a nearby resident and they have agreed to
continue this effort for as long as they reside on Talbot Hill.
Efforts will be made to use materials needing little maintenance and finish
the coal car and sign with products that will protect them from the
environment. The location is not near a heavy foot traffic area therefore we
hope for vandalism to be a minimum.
The Association has an Entrance Committee which will remain in tact and
periodically review the state of project and determine repairs, etc as needed.
Funding will be determined at the time depending on the extent of work
needed. The Entrance Committee will solicit for volunteer help as needed.
TALBOT HILL
City of Renton
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CITY OF RENTON COUNCIL AGENDA BILL
Al #: be i
Submitting Data: Fire Department
For Agenda of:
Dept/Div/Board.. Administration
October 27, 2003
Agenda Status
Staff Contact...... Deputy Chief Glen Gordon
Consent .............. X
Public Hearing..
Subject:
Fire Mobilization Interagency Agreement
Correspondence..
Ordinance .............
Resolution............
Old Business........
New Business.......
Exhibits:
(1) Issue Paper
Study Sessions......
Information .........
(2) Interagency Agreement between State of
Washington Washington State Patrol and Renton Fire
Department
(3) Resolution
Recommended Action:
Council Concur
Approvals:
Legal Dept......... X
Finance Dept......
Other...............Risk Management X
Fiscal Impact:
Expenditure Required... Transfer/Amendment.......
Amount Budgeted....... Revenue Generated.........
Total Project Budget City Share Total Project..
SUMMARY OF ACTION:
The passage of Senate Bill 5935 consolidated state declared fire mobilization responsibilities
within the Washington State Patrol. The new law was effective July 27, 2003. The agreement
provides a process to quickly notify, assemble, and deploy fire services personnel and equipment
to any local fire jurisdiction within Washington State. Per the agreement, the Washington State
Patrol shall also reimburse the Fire Agency upon the receipt of properly executed claim forms.
The period of performance of this Agreement begins on July 1, 2003 and ends on December 31,
2007 unless terminated sooner as provided in the Agreement.
STAFF RECOMMENDATION:
Staff recommends that the City of Renton Council approve the resolution authorizing the Mayor
and City Clerk to sign and execute the Interagency Agreement between State of Washington
Washington State Patrol and Renton Fire Department, for Fire Mobilization.
Rentonnet/agnbill/ bh
Y o�, RENTON FIRE DEPARTMENT
' MEMORANDUM
To/
DATE: September 2, 2003
TO: Council President Kathy Keolker-Wheeler
Members of the City Council
VIA:.` Jesse T ner, Mayor
�t
FROM: re
re Chief
SUBJECT: obilization Interagency Agreement
ISSUE:
In 2003 the Washington State Legislature passed Senate Bill 5935 that included
consolidation of state declared fire mobilization responsibilities within the Washington
State Patrol. This new law was effective July 27, 2003. During this transition from the
Military Department, the state patrol is completing interagency agreements with local fire
jurisdictions to allow reimbursement of fire mobilization costs per the Washington State
Fire Services Resource Mobilization Plan.
BACKGROUND:
The purpose of this Agreement is to provide for the reimbursement of allowable fire
agency costs incurred while its assets are mobilized in accordance with Chapter 38.54
RCW and the Washington State Fire Services Resource Mobilization Plan.
The Plan provides a process to quickly notify, assemble and deploy fire services
personnel and equipment to any local fire jurisdiction in Washington State that has
expended all local and mutual aid resources in attempting to manage, mitigate and
control and emergency incident or situation for the protection of life and property.
The Washington State Patrol shall reimburse the Fire Agency upon the receipt of
properly executed claim forms.
The period of performance of this Agreement begins on July 1, 2003 and ends on
December 31, 2007 unless terminated sooner as provided in the Agreement.
RECOMMENDATION:
Staff recommends that City of Renton Council approve the resolution authorizing
administration to sign and execute the Interagency Agreement between the State of
Washington Washington State Patrol and Renton Fire Department.
INTERAGENCY AGREEMENT
BETWEEN
STATE OF WASHINGTON
WASHINGTON STATE PATROL
MILD,
CITY OF RENTON
This Interagency Agreement (Agreement), pursuant to Chapter 38.54 RCW (State Fire Mobilization)
and Chapter 39.34 RCW (Interlocal Cooperation Act), is made and entered into by and between the
Washington State Patrol, hereinafter referred to as "WSP," and the City of Renton, Renton Fire
Department, a statutorily authorized fire agency within the State of Washington, hereinafter referred
to as "Fire Agency."
The purpose of this Agreement is to provide for the reimbursement of allowable Fire Agency costs
incurred while its assets are mobilized in accordance with Chapter 38.54 RCW and the Washington
State Fire Services Resource Mobilization Plan (Mobilization Plan). The Mobilization Plan and any
subsequent versions adopted per RCW 38.54.030 are incorporated herein by this reference.
Therefore, it is mutually agreed that:
1. Mobilization Plan. The Mobilization Plan provides a process to quickly notify, assemble and
deploy fire service personnel and equipment to any local fire jurisdiction in Washington State that
has expended all local and mutual aid resources in attempting to manage, mitigate and control
an emergency incident or situation for the protection of life and property. If the Fire Agency
responds with its available assets to an incident mobilization, both parties shall comply with the
procedures detailed in the Mobilization Plan.
2. Period of Performance. The period of performance of this Agreement begins on July 1, 2003
and ends on December 31, 2007 unless terminated sooner as provided herein.
3. Billing Procedures. WSP shall reimburse the Fire Agency upon the receipt of properly
executed claim forms submitted by the Fire Agency according to the Mobilization Plan. Claims
for payment submitted by the Fire Agency to WSP for costs due and payable under this
Agreement shall be paid by WSP if received by WSP within 45 days from the end of each
respective fire mobilization.
4. Compliance with Civil Rights Laws. During the period of performance for this Agreement,
both parties shall comply with all federal and state nondiscrimination laws.
5. Records Maintenance. Both parties shall maintain books, records, documents and other
evidence which sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized by either
party, the Office of the State Auditor, and federal officials so authorized by law. Both parties
shall retain all books, records, documents, and other material relevant to this Agreement for six
(6) years after expiration, and the Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
Page 1 of 2
6. Agreement Management. The work described herein shall be performed under the
coordination of Chief A. Lee Wheeler of the Fire Agency, and Assistant State Fire Marshal
Steven Kalmbach of WSP, or their successors. They shall provide assistance and guidance to
the other party necessary for the performance of this Agreement.
7. Hold Harmless. Each party shall defend, protect and hold harmless the other party from and
against all claims, suits and/or actions arising from any negligent or intentional act or omission
of that party's employees, agents, and/or authorized subcontractor(s) while performing under
this Agreement.
8. Agreement Alterations and Amendments. This Agreement may be amended by mutual
agreement of the parties. Such amendments shall not be binding unless they are in writing and
signed by personnel authorized to bind each of the parties.
9. Termination. Either party may terminate this Agreement upon thirty (30) calendar days' written
notification to the other party. If this Agreement is so terminated, the terminating party shall be
liable only for performance in accordance with the terms of this Agreement for performance prior
to the effective date of termination.
10. Disputes. In the event that a dispute arises under this Agreement, it shall be determined in the
following manner: The Chief of WSP shall appoint one member to the Dispute Board. The Fire
Agency shall appoint one member to the Dispute Board. The Chief of WSP and the Fire Agency
shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto.
11. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, the
inconsistency shall be resolved by giving precedence in the following order:
1. Applicable federal and state statutes and regulations;
2. Terms and Conditions contained in this Agreement
3. Any other provisions of the Agreement, whether incorporated by reference or otherwise.
12. All Writings Contained Herein. This Agreement contains all the terms and conditions agreed
upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
For the Washington State Patrol: For the City of Renton:
Ronal W. Serpas, Chief Signature
Date Date
WSP Budget and Fiscal Services
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 7/9/03
Page 2of2
S
CITY OF RENTON, WASBINGTON
Il WOMA11Q] CO3
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN THE STATE OF
WASHINGTON, WASHINGTON STATE PATROL AND THE RENTON
FIRE DEPARTMENT REGARDING REIMBURSEMENT OF
ALLOWABLE COSTS DURING STATE FIRE MOBILIZATION.
WHEREAS, pursuant to Chapter 38.54 RCW (State Fire Mobilization) City of Renton
equipment and personnel may be utilized in a state fire mobilization; and
WHEREAS, the City of Renton would be reimbursed for its allowable costs while its
assets are mobilized in accordance with Chapter 38.54 RCW; and
WHEREAS, such mobilization will occur only after any local fire jurisdiction in
Washington State has expended all local and mutual aid resources in attempting to manage,
mitigate and control an emergency incident or situation for the protection of life and property; and
WHEREAS, it is necessary to document the terms and conditions under which the City of
Renton would be reimbursed for its allowable costs;
-NOW, THEREFORE, THE CITY COUNCIL OF TBE CITY OF RENTON,
WASIIINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into a
contract entitled "Interagency Agreement between State of Washington, Washington State Patrol
and Renton Fire Department," such agreement providing for reimbursement to the City of costs
1
RESOLUTION NO.
incurred while its assets are mobilized in accordance with Chapter 38.54 RCW and the
Washington State Fire Services Resource Mobilization Plan.
PASSED BY THE CITY COUNCIL this
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
RES.997:7/28/03:ma
day of , 2003.
Bonnie I. Walton, City Clerk
day of
Jesse Tanner, Mayor
2003.
2
CITY OF RENTON COUNCIL AGENDA BILL
A ##: l
Submitting Data: Fire Department
Dept/Div/Board.. Administration
Staff Contact...... Deputy Chief Glen Gordon
Subject:
Washington State Urban Search & Rescue Task Force
(WA-TF1) Memorandum of Agreement
Exhibits:
(1) Issue Paper
(2) Washington State Urban Search & Rescue Task
Force (WA-TF1) Memorandum of Agreement
(3) Resolution
Recommended Action:
Council Concur
For Agenda of:
October 27, 2003
Agenda Status
Consent ..............
Public Hearing..
Correspondence..
Ordinance .............
Resolution............
Old Business........
New Business.......
Study Sessions......
Information .........
X
Approvals:
Legal Dept......... X
Finance Dept......
Other...............Risk Management X
Fiscal Impact:
Expenditure Required... $0 Transfer/Amendment....... $0
Amount Budgeted....... $0 Revenue Generated......... $0
Total Project Budget $0 City Share Total Project.. $0
SUMMARY OF ACTION:
Pierce County is the primary sponsoring jurisdiction for Washington Task Force 1 (WA-TF1), an
Urban Search & Rescue (US & R) Task Force. Renton Fire Department has been part of this task
force since 1994. This contract is a renewal and amendment. National US & R activities are
performed at the request of the Federal government and provided at the option of the city and the
state. They are provided in conjunction with, preparation for, or in anticipation of, a Presidential
declaration of disaster or emergency. Reimbursement is received from the Federal government for
applicable expenses as outlined in the agreement.
STAFF RECOMMENDATION:
Staff recommends that the City of Renton Council approve the resolution authorizing the Mayor
and City Clerk to sign and execute the Washington State Urban Search & Rescue Task Force
(WA-TF1) Memorandum of Agreement.
Rentonnedagnbill/ bh
TY
RENTON FIRE DEPARTMENT
MEMORANDUM
DATE: October 21, 2003
TO: Council President Kathy Keolker-Wheeler
Members of the City Council
VIA: %� Jesse ner, Mayor
FROM: er, Fire Chief
SUBJECT: Wrf(an Search & Rescue Task force
ISSUE:
Pierce County is the primary sponsoring jurisdiction for Washington Task Force 1 (WA-
TFl), an Urban Search & Rescue (US & R) Task Force. National US & R activities are
performed at the request of the Federal government and provided at the option of the city
and the state. They are provided in conjunction with, preparation for, or in anticipation
of, a Presidential declaration of disaster or emergency.
Pierce County desires to retroactively renew and reaffirm the understandings of the
agreements previously entered into.
BACKGROUND:
The Renton Fire Department has participated in this Task Force since 1994, and
currently has 3 personnel certified to participate. Training is provided, based on
available Federal funding, to assist Task Force members in maintaining qualifications
according to FEMA criteria. Committee meetings are held twice a year. Task Force
members must attend at least one three hour meeting per year.
Task Force members are on call 3 months out of the year for possible deployment. In
addition, the department provides administrative support in terms of financial
tracking and personnel management including tracking of all costs incurred and filing
original paperwork with Pierce County. Costs include backfill, meaning overtime
expenses, but not including basic salary. Reimbursement is received from the Federal
government for applicable expenses as outlined in the agreement.
Attachments A and B, as named in the Agreement, are not included as they are not
necessary due to the Renton Fire Department not having medics or civilian members
as part of the Task Force.
RECOMMENDATION:
Staff recommends that the City of Renton Council approve the resolution authorizing the
Mayor and City Clerk to sign and execute the Washington State Urban Search & Rescue
Task Force (WA-TF1) Memorandum of Agreement.
RENEWAL & AMENDMENT
of the
WASHINGTON STATE
URBAN SEARCH & RESCUE TASK FORCE (WA-TF1)
MEMORANDUM OF AGREEMENT
With City of Renton, in care of Renton Fire Department
(A "Participating Organization")
This Agreement is entered into this day of 20_, by and between
City of Renton, in care of Renton Fire Department (hereinafter referred to as "the Participating
Organization") and Pierce County, Washington (hereinafter referred to as "the County"), the
primary Sponsoring Jurisdiction for Washington Task Force 1 ("WA-TFI), an Urban Search and
Rescue ("US&R") Task Force.
WHEREAS, The County and the City entered into a "MEMORANDUM OF AGREEMENT
BETWEEN PIERCE COUNTY AND PARTICIPATING ORGANIZATIONS IN THE
WASHINGTON STATE TASK FORCE" as of January 14, 1994, for a period ending
December 31, 1994, which agreement was renewed for the period from April 24, 1995,
through December 31, 1996; and subsequent addendum to the Memorandum of Agreement
renewed September 30, 1997, and has continued to be in force to current date, and
WHEREAS, the parties to that Memorandum of Agreement desire to retroactively renew and
reaffirm the understandings in said Agreement and to make certain changes in those
understandings; NOW, THEREFORE,
IN CONSIDERATION OF THE COVENANTS, PERFORMANCES AND AGREEMENTS
HEREINAFTER DESCRIBED, THE PARIES HERETO MUTUALLY AGREE AS
FOLLOWS:
I. TERM OF AGREEMENT
This MEMORANDUM OF AGREEMENT ("MOA") is effective as of the date the County,
for and on behalf of the Washington State Urban Search & Rescue Task Force ("WA-TF1"),
receives an Alert notice from FEMA regarding the potential Activation of the Task Force.
Unless otherwise agreed by the parties hereto, this MOA shall remain in effect for the
duration of any such Activation through the period of any resulting Deployment,
Deactivation and whatever additional period is required for financial accounting, the
restoration and replenishment of equipment for the Task Force Equipment Cache, and other
activities associated with such Activation, or until a new Memorandum of Agreement is
submitted for signature by FEMA to the county and the County notifies the Participating
Organization of the fact, or this Agreement is terminated pursuant to the provisions hereof,
whichever is the earliest.
II. SCOPE
A. The provisions of the Memorandum apply only to the National US&R Response
System activities performed at the request of the Federal government, provided at the
option of the Participating Organization and the State, and in conjunction with,
preparation for, or in anticipation of, a Presidential declaration of disaster of
Emergency.
B. For the purposes of the Memorandum of Agreement, references to the Task Force, or
Task Force personnel or activities, shall be deemed to refer to National Urban Search
and Rescue Response System ("System") teams personnel or activities. The System
includes, but is not limited to, Task Forces, Incident Support Teams, and Field
Assessment Teams. References in this Agreement refer specifically to the Task Force,
the System, or specific elements, personnel, or teams.
III. DEFINITIONS
A. Activation: the formal request by FEMA to a sponsoring jurisdiction, via procedures
outlined in § V. PROCEDURES, to mobilize their Task Force and respond. The
response standard is for the Task Force to arrive with all equipment and personnel at
a pre -designated deployment site within six (6) hours of the activation notice. For the
purposes of this agreement, the primary deployment site is McChord Air Force Base.
Activities related to an activation are reimbursable.
B. Advisory: issues information about an impending event or an event, which has
occurred. An Advisory is issued when no Federal involvement is expected, but
informs the recipient of what the Federal government is doing to prepare for an event.
C. Alert: the process of informing Task Forces that an event may occur or has occurred
and that Task Forces may be activated at some point within a 12-hour time frame.
Upon receiving an Alert, the recipient may need to engage in administrative
preparations, which will be chargeable against the disaster. Task Forces are not
authorized to initiate emergency procurement of equipment during this level of
notification.
D. Associate Director: the Associate Director for State and Local Programs and Support
Directorate, FEMA.
E. Department of Defense (DOD): the Department of Defense, to include military and
civilian components. DOD is the primary agent for coordinating US&R efforts under
Emergency Support Function #9 US&R, under the Federal Response Plan.
F. Director: the Director of the Federal Emergency Management Agency.
2
G. Disaster Medical Assistance Team (DMAT): a functional unit activated under the
National Disaster Medical System (NDMS) which provides austere medical care
in a disaster area or medical services at transfer points and reception sites associated
with patient evacuation. This program is managed by the Public Health Service
(PHS).
H. Emergency Information and Coordination Center (EICC): a control center located
within FEMA headquarters in Washington, D.C. to provide interagency coordination
of assistance to emergency or disaster areas.
I. Emergency Support Function: annexes in the Federal Response Plan numbered 1
through 12, that define functional areas of responsibility, describe organizational
structures, and provides specific information to Federal agencies and departments to
facilitate a coordinated Federal delivery of disaster response assistance to supplement
State and local emergency response efforts.
Excepted Temporary Federal Service: the federal employment status of task force
members when they are activated by FEMA, so they can be treated as federal
employees for the tort liability purposes of the Federal Tort Claims Act.
K. Federal Response Plan: the plan (for Public Law 93-288, as amended), establishing
the basis for the provision of Federal assistance to a State and affected local
governments impacted by a catastrophic or significant disaster or emergency which
results in a requirement for Federal response assistance. The Plan outlines the
planning assumptions, policies, concept of operations, organizational structures and
specific assignments of responsibility to the 27 Federal agencies and departments,
grouped into Emergency Support Functions (ESF), that will provide coordinated
response assistance to supplement State and local response efforts.
L. FEMA: the Federal Emergency Management Agency.
M. Hard Match: FEMA's process of matching a sponsoring jurisdiction's cash
expenditure with a cash reimbursement at a predetermined ratio.
N. Incident Commander: the individual(s) responsible for the overall orchestration and
coordination of an emergency incident.
O. National Disaster Medical System (NDMS): a cooperative effort of the Department of
Health and Human Services (HHS), Department of Defense (DOD), Department of
Veteran Affairs (VA), FEMA, and State and Local governments and the private
sector designed to care for a large number of casualties resulting from either a
domestic disaster or an overseas war. The Public Health Service (PHS) heads the
program.
P. National Emergency Coordinating Center (NECC): a primary notification center
managed around the clock by FEMA located in Berryville, VA.
Q. Participating Organization: a public entity which has entered into an agreement with
the county to provide support (personnel, equipment, services or funding) at its most
recently established level for the continued operation of the Washington State Urban
Search & Rescue Task Force.
R. Soft Match: FEMA's process of marching any type of expenditure by a sponsoring
jurisdiction with a cash reimbursement at a predetermined ratio.
S. Special DMAT Team: the medical component of a US&R Task Force which provides
medical care to the team members, team canines, victims located by the team, and the
local disaster area medical system in that order. Although following guidelines
similar to the NDMS, the Task Force special DMAT team is activated only when the
Task Force is Activated.
T. Sponsoring Jurisdiction: a public entity providing official sanction to a US&R Task
Force. For the purpose of this Agreement, the Sponsoring Jurisdiction is Pierce
County, Washington.
U. State: the State of Washington. The Military Department is the administering agency
for the US&R Task Force for the State.
V. Task Force: an integrated collection of personnel and equipment meeting
standardized capability criteria for addressing the special needs of US&R.
W. Task Force Leader: the individual(s) responsible for management and tactical
direction of the team, including, but not limited to training, administration, equipment
maintenance, accountability, and mobilization.
X. Urban Search and Rescue: specialized tactics and operations suited to the unique
lifesaving problems presented in structural collapse situations.
IV. RESPONSIBILITIES
A. FEMA agrees to:
1. Provide coordination, when appropriate, among the County, the state and local
jurisdiction(s) receiving assistance, and other relevant governmental and
private parties;
2. Provide limited funding and technical support for equipment and training
specifically aimed at preparing the Task Force to be fully implementable Task
Force, as prescribed in the FEMA Urban Search & Rescue Response System
Manual;
3. Provide assistance to the Task Force in obtaining supplies and equipment
from Federal and donor sources for training and use in disaster situations;
4
4. Register Task Force members in the status of "Excepted Temporary Federal
Volunteer Service" under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Public Law 93-288, as amended, to treat them
safely as federal employees for the tort liability purposes of the Federal Tort
Claims Act;
Provide full reimbursement for all costs incurred by the County and the
Participating Organizations as outlined in the §VI. FINANCIAL
AGREEMENTS;
6. Provide reimbursement for out-of-pocket expenses for task force members
deployed to a disaster site as outlined in §VI. FINANCIAL AGREEMENTS;
and,
7. Provide document control at the Regional office ensuring all reports are
directed to FEMA Headquarters, Federal Response Division, Attn: US&R.
B. The State agrees to:
Maintain a 24-hour alert capability for activating the Task Force, including a
point -of -contact or duty officer available at all times;
2. Implement the appropriate alert and activation procedure of the Task Force if
requested to do so by FEMA;
3. Issue a Mission Number upon the activation of the Task Force to provide
protection for emergency workers while they are supporting the Task Force
mobilization within the State of Washington; and;
4. Provide document control at the State Division of Emergency Management, to
ensure that all reports are directed to the appropriate FEMA regional point of
contact.
C. The County agrees to:
Provide an administrating agency, which will be the County's Department of
Emergency Management, to carry out the herein agreed upon responsibilities
of the County;
2. Recruit and organize the Task Force, in cooperation with the other
Participating Organizations involved with the Task Force, making every
reasonable effort to fill Task Force Positions in accordance with the guidelines
prescribed in the FEMA Urban Search and Rescue Response System Manual;
3. Execute separate Memoranda of Agreement (MOAs) with Participating
Organizations which obligate them to the terms of this agreement and the
specific responsibilities of a Participating Organization, including but not
limited to the accountability of the equipment said Participating Organizations
purchase with matching funds; and, obligate the parties to this MOA to all of
the specific terms and conditions outlined in this MOA.
4. Execute a separate Memorandum of Understanding (MOU) with PHS,
attached as Attachment A, and register all medical personnel on the Task
Force through PHS as a specialized DMAT;
5. Provide training, with limited support and guidance from FEMA, with the
objective of assisting Task Force members in upgrading, developing and
renewing skills, as needed, to maintain qualifications for Task Force positions
according to the criteria and guidelines described in FEMA's US&R Task
Force Description Manual;
6. Develop, practice, and implement an internal call -out system for Task Force
members;
7. Manage, administrative, financial, and personnel issues as they relate to the
Task Force, including the filing of all original paperwork, with copies being
distributed as outlined in § VII. REPORTING REQUIREMENTS;
8. Provide other reporting as delineated in § VII. REPORTING
REQUIREMENTS;
9. Develop, maintain and be responsible for US&R specific equipment
purchased with matching funds from FEMA and Pierce County;
10. Coordinate personnel and equipment for US&R exercises, as agreed upon
with FEMA and the State, subject to the availability of such Task Force
personnel and equipment based upon State and Local requirements and the
use of equipment purchased with FEMA matching funds is limited to FEMA
sanctioned response activities, appropriate responses as determined by the
County and the Participating Organizations, and mutually agreed upon
training.
D. The Participating Organization agrees to:
Participate in the development of the Task Force by providing one or more of
the following:
a. Representation on the Task Force;
b. Representation on one or more Task Force committees;
m
Participation in Task Force training; or;
d. Facilities for Task Force committee meetings;
2. Provide funds, if appropriate, to be matched by FEMA for the purchase of
US&R related equipment needed by the Task Force for the development of a
standing US&R Equipment Cache as described in FEMA's Urban Search and
Rescue Response System Manual, and develop, maintain, and provide
accountability for any such equipment purchased;
3. Donate, if appropriate, US&R-related equipment and/or supplies, as described
in FEMA's Urban Search and Rescue Response System Manual and in the
possession of the Participating Organization, for the mobilization and
response within six (6) hours after a FEMA and/or State activation, and such
equipment and supplied shall be listed and identified on forms provided by the
County;
4. Make every reasonable effort to provide any US&R related equipment and/or
supplied as described in the FEMA's Urban Search and Rescue Response
System Manual and'in the possession of the Participating Organization, for
mobilization and response within six (6) hours after a FEMA and/or State
activation, and such equipment and supplies shall be listed and identified on
forms provided by the County;
5. Recruit members for filling Task Force positions according to the criteria and
guidelines described in the FEMA Urban Search and Rescue Response
System Manual, and provide and update the names and background
information of participating members on forms provided by the County;
6. Provide the agreed upon personnel and equipment for US&R-related training
exercise, subject to the availability of such Task Force personnel and
equipment which will be based upon local requirements and priorities at the
time such personnel and equipment are needed, for training for developing,
upgrading, or renewing skills as needed to maintain qualifications for
particular positions on the Task Force according to the criteria and guidelines
described in the FEMA Urban Search and Rescue Response System Manual;
7. Participate in the development of an internal Task Force personnel call -out
equipment mobilization procedure, to be developed with the County, with the
objective of having personnel and equipment arrive at McChord AFB within
six (6) hours from the time of official activation;
S. Maintain 24-hour Task Force member alert capabilities, and provide to the
County a 24-hour emergency phone number or point of contact available at all
times, consistent with the mutually agreed to Task Force call -out procedures,
for activating team members; and,
9. Provide administrative, financial and personnel management as they relate to
the Participating Organization's Task Force personnel and equipment,
including the documentation of all costs incurred by the Participating
Organization's member(s) relating to activation of the Task Force, and file all
original paperwork with the Participating Organization and copies, as outlined
in § VII. REPORTING REQUIREMENTS, with the County.
E. DOD, a supporting agent for coordinating US&R efforts, has the following
responsibilities under Emergency Support Function #9 (US&R) under the Federal
Response Plan:
Provide transportation of US&R Task Forces to and from the point of
departure, mobilization and disaster sites;
2. Provide logistical, maintenance, and other support to deployed US&R Task
Forces; and
3. While a Task Force is deployed, coordinate the replacement and/or
rehabilitation of expended, damaged, lost, or destroyed US&R Task Force
Equipment and supplies used in the course of operations.
F. Task Force Leaders on Deployment:
Have the authority for supervision of Task Force personnel in carrying out the
assignments and mission of the Task Force, and have the responsibility and
authority to assure that Task Force personnel carry out and comply with all
rules, regulations, policies and procedures of FEMA and the Washington State
Urban Search and Rescue Task Force.
2. May individually, receive complaints and/or allegations concerning violations
of ethics and conduct policy by Task Force members while on deployment.
After the receipt of any such complaint or allegation, the Task Force Leaders
assigned to the deployment shall meet, confer on the facts and/or
circumstances of the alleged violation and by majority vote, decide on the
appropriate course of action. The appropriate course of action may range
from a verbal admonishment up to returning the subject of such complaint or
allegation immediately to his/her home jurisdiction. Consistent with the
ethics policy, all complaints and/or allegations concerning violations of the
ethics and conduct policy by any team member shall be transmitted to the
Policy Board in writing.
V. PROCEDURES
A. Alert and Activation
Upon request from any State government for Federal disaster assistance, or
the determination by FEMA that pre -positioning US&R Task Forces is
prudent, FEMA shall request the activation of US&R Task Forces necessary
to respond to the emergency or disaster situation. Alert notifications may be
initiated independently by FEMA.
2. Alert and/or Activation notices shall be communicated by the EICC or NECC,
through the State of Washington Military Department Division of Emergency
Management Duty Officer to the Task Force through mutually agreed to
notification procedures.
B. Mobilization, Deployment, and Re -Deployment
Members of the Task Force shall be notified in accordance with Task Force
notification procedures.
2. Members of the Task Force shall mobilize and move personnel and equipment
to McChord Air Force Base, making every effort to have personnel and
equipment at McChord AFB within the six (6) hour mobilization standard.
3. Upon arrival at the mobilization area, DOD shall provide an on -ground
briefing, maps, food and housing (as necessary) and other items essential to
the immediate deployment and operations of the Task Force. DOD will
supply a liaison and a radio operator to each Task Force deployed to a disaster
site.
4. DOD shall provide transportation between the mobilization area and the
disaster site.
5. Upon completion of the US&R mission, the Task Force shall be re -deployed
to McChord AFB or other airfield near the point of origin by DOD airlift.
C. Management
1. Under Emergency Support Function (ESF) #9 — Urban Search and Rescue, of
the Federal Response Plan, DOD has overall management responsibilities of
US&R Task Forces from their activation to their arrival at a declared disaster
area, and from deactivation until their return to their original point of
departure.
2. Tactical employment of US&R Task Forces will be passed from DOD to the
local or on -site Incident Commander within the disaster area.
9
VI. FINANCIAL AGREEMENTS
A. Future Funding for training and equipment may be allocated as determined by
FEMA.
B. Upon Activation, Task Force members not activated as a Disaster Assistance
Employee will be registered as "Excepted Temporary Federal Volunteers" with
FEMA. Task Force members remain employed by the County or their respective
Participating Organization for salary and assessments of other benefits as provided in
attachment B. FEMA will reimburse the County and the Participating Organization
the normal and usual rates of pay and back -fill costs accrued as a result of the
Activation of the Task Force by FEMA.
C. From the time of activation by FEMA until the Task Force is returned to its point of
embarkation and fully demobilized, the County and the Participating Organizations
shall be fully compensated by FEMA for the response of Task Force personnel in
accordance with the then current employee pay schedules, union contracts, benefits,
and policies set forth by the County and the Participating Organizations.
D. For the purposes of worker's compensation and long term disability, Task Force
members who perform disaster relief functions in connection with this US&R
program will be considered performing within the scope of their employment with the
County or respective Participating Organization, and as such, subject to the
appropriate State and local worker's compensation laws. The County and the
respective Participating Organizations shall be reimbursed by FEMA for the payment
of these benefits and expenses incurred as a result of a FEMA sponsored training
exercise or disaster response.
E. FEMA will pay the costs of back -fill for all Task Force members who respond on a
Federal Activation. This shall consist of expenses generated by the replacement of a
Task Force member in the position, which the Task Force member should have been
working, meaning overtime, but not the basic salary for the replacement person. The
County or the Participating Organization may use whatever method it chooses to
reclaim expenses, provided the basic salary of the replacement worker is not included
in the request for reimbursement. This provision applies only to Task Force members
who respond as part of the activated Task Force for service on the Task Force, and
does not include System members responding as part of, or to serve on, an Incident
Support Team or Field Assessment Team.
F. Any reasonable expense incurred by the County, and the Participating Organizations,
for the purpose of mobilizing the Task Force in response to a Federal activation
and/or alert or demobilizing (returning the Task Force to a state of readiness with the
home jurisdiction) shall be paid for by FEMA.
10
G. Medical team personnel shall be registered as Special Disaster Medical Assistance
Team members under the guidelines of the U.S. Public Health Service's (PHS)
"National Disaster Medical System". (See Attachment A — PHS MOU).
Compensation for medical personnel shall be in accordance with § VI. B above.
H. Task Force members shall be reimbursed for travel and per diem costs in accordance
with Federal travel regulations, unless otherwise authorized.
I. Task Force members shall be reimbursed for reasonable personal costs of operations
and maintenance incurred in conjunction with Task Force mobilization and disaster
operations.
J. Rehabilitation or replacement costs of non -expendable equipment will be reimbursed
if the piece of equipment was used at a disaster site or on disaster exercises, as
authorized by FEMA. While FEMA will consider on a case -by -case basis the
replacement of lost or stolen equipment, where the equipment was not lost or stolen
as a result of negligence on the part of the Task Force or its personnel, FEMA will
replace that equipment.
K. No Task Force or any Task Force member shall be reimbursed by FEMA for costs
incurred by activations outside the scope of this agreement.
L. The County shall act as the central agent for the submission of all reimbursement
claims to FEMA through the State, and the disbursement of all compensations from
FEMA regarding FEMA-sanctioned US&R Task Force Activities.
M. Unless otherwise notified by FEMA, all equipment purchased for Task Force
purposes and not reimbursed by FEMA shall be owned proportionately by the entity
(ies) that paid in part for that equipment. Equipment purchased by an entity that was
reimbursed by FEMA for such purchase shall be the property of the Task Force and
any ownership distribution of such equipment shall only be made with the approval of
the WA-TF1 Policy Board. Unless otherwise notified by FEMA, equipment
purchased upon mobilization through the authority of the Robert T. Stafford Disaster
Relief and Emergency Assistance Act (P.L. 93-288), as amended, is the property of
FEMA and as such, must be included in the Task Force's stand alone equipment
cache(s) and cannot be used for day to day operations.
N. All financial commitments herein are made subject to the availability of funds and the
further mutual agreement of the signatory parties.
Emergency procurement by the County or Participating Organization is authorized for
seventy-two (72) hours following the time of Activation. Expenditures beyond the
amount specified in the Activation notice will not be reimbursed. All emergency
procurement must be confirmed to purchase of approved equipment in approved
quantities. Only equipment listed on the latest approved Equipment Cache list is
approved for purchase, and only in the quantities and within the cost constraints listed
unless otherwise authorized by FEMA.
11
FEMA reserves the right to review all such purchases and reject reimbursement for
those purchases deemed by FEMA to be unreasonable in the light of standard FEMA
procurement limitations (unless FEMA has approved an exception thereto), those
which exceed cost caps identified in the cache list (unless FEMA has approved an
exception hereto), and those duplicative of prior procurements with Federal funds
(unless such purchases were to replace material that were to replace material that has
become obsolete). Billing and appeals procedures are attached to this document as
Appendix D.
VII. REPORTING REQUIREMENTS
A. The County will submit quarterly financial and activity reports in accordance with the
Comprehensive Cooperation Agreement with the State of Washington § VI., Reports.
B. The County will submit to FEMA, SL-CD-PR-OP, Attn: US&R, in writing, all
personnel changes as they relate to the composition of the Task Force, including
information on personnel training and qualifications upgrades. As new members are
admitted to positions on the Task Force, the relevant portions of the qualifications list
will also be submitted. Information copies will be sent to the State and to FEMA
Region X.
C. The County will submit a copy of the PHS MOA, when it is completed and signed, to
FEMA, SL-CD-PR-OP, Attn: US&R. Information copies will be sent to the State and
to FEMA Region X.
D. Verification of the Task Force member credentials, as they relate to the criteria
outlined in FEMA's US&R Task Force Description Manual, will be submitted by the
County to FEMA on an annual basis or at other times as requested by FEMA.
Information copies will be sent to the State and to FEMA Region X.
E. After an activation and subsequent demobilization by FEMA after the emergency is
over, the County will collect all documentation related to County and Participating
Organization costs associated with the activation, including but not limited to
personnel costs, administrative costs, equipment repair and replacement, back -fill
costs, overtime, and other compensation, and file a master billing to FEMA for
reimbursement. Information copies will be sent to the State and to FEMA Region X.
F. FEMA shall send Task Force reimbursement to the County, which will in turn
distribute appropriate reimbursement to the Participating Organizations.
12
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. Non-discrimination
FEMA, the State, the County and the Participating Organization will not
discriminate against any employee or applicant for employment on the grounds of
race, color, religion, sex, or national origin in fulfilling any and all obligations
under this agreement.
2. Use of Federal facilities, supplies and services will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing non-
discrimination. Distribution of supplies, processing of applications, provision of
technical assistance and other relief and assistance activities shall be
accomplished in an equitable and impartial manner, without illegal discrimination
on the grounds of race, color, religion, nationality, sex, age or economic status.
B. Severability. Any provision of the Memorandum of Agreement or this Agreement
later found to be in conflict with Federal law or regulation, or invalidated by a court
of competent jurisdiction, shall be considered inoperable, and superseded by that law
or regulation. Any provision found inoperable is severable from the remainder of the
Memorandum of agreement, and the remainder of the Memorandum of Agreement
shall remain in full force.
C. Termination. The Memorandum of Agreement may be terminated by any party upon
30 days written notice. FEMA reserves the right to terminate this Memorandum of
Agreement, and remove from the System any Task Force which does not perform to
the standards outlined for a Task Force as established and evaluated by FEMA
Headquarters or its designees. This includes, but is not limited to, failing to abide by:
(1) any provision of this Memorandum of Agreement; (2) any applicable Federal law
or regulation; (3) any relevant System operational or procedural guidance; and (4) any
code of conduct promulgated by FEMA, including provisions of 44 C.F.R. Section
15.1.
IX. LIABILITY AND WORKER'S COMPENSATION
A. Liability of Individual Task Force Members
1. A signature of a representative of the county and the State shall constitute the
consent of such governmental organizations for the purposes of P.L. 93-288,
as amended, Section 306 (a), which states: "In carrying out the purposes of
this Act, any Federal agency is authorized to accept and utilize the services or
facilities of any State or local government, or of any agency, office, or
employee thereof, with the consent of such government. "
13
2. Upon Activation, each System member not activated as a Disaster Assistance
Employee shall be appointed as an "Excepted Temporary Federal Volunteer,"
under the authority of P.L.93-288, Section 306(b)(1). This appointment shall
not interfere with the System members seniority or pension rights, and should
not be interpreted as an interruption of their continuous service.
As "Excepted Temporary Federal Volunteers," System members shall be
considered employees for the purposes of the Federal Tort Claims Act
(FICA), 28 U.S.C. Section 2671 et seq.
Upon Activation, among other provisions of Federal Law, the Non -Liability
clause as stated in P.L. 93-288, as amended, Section 305, will be in effect:
"The Federal Government shall not be liable for any claim based upon the
exercise or performance of or the failure to exercise or perform a
discretionary function or duty on the part of a Federal Agency or an employee
of the Federal government in carrying out the provisions of this Act. "
B. Worker's Compensation, Long Term Disability, and Death
At Activation, as "Excepted Temporary Federal Volunteers", and when
participating in FEMA-sponsored functional training or FEMA-sanctioned
training and exercises, System members shall be eligible for coverage under
the Federal Employees' Compensation Act.
2. All Federal workers' compensation claims shall be filed with the FEMA
Office of Human Resources Management within the statute of limitations
delineated in the Federal Employees' Compensation Act.
3. As employees of the County or Participating Organization, System members
may also file a claim with the State Worker's Compensation Board.
Depending upon applicable State law, the state workers' compensation board
may be responsible for payment of the claim under existing agreements,
which may be offset by the Federal Workers' compensation Award. The
Federal government will not reimburse the State, County or Participating
Organization for any payments made by a local or State workers'
compensation board.
4. The benefit levels and schedule of awards for Federal workers' compensation
are those delineated in the Federal Employees' Compensation Act, as
administered by the Department of Labor.
5. In the event of death of a System member in the line of duty, the System
member shall be considered a member of a Federal Rescue Squad for the
purposes of the Public Safety Officers Benefit Act, 42 U.S.C. Section 3796 et
seq.
14
C. Federal Employment Status
Coverage under the Federal Tort Claims Act and the Federal Employee
Compensation Act refers to the grant of Federal employment status to System
members engaged in activities pursuant to this Agreement Federal
employment status shall begin and end in accordance with the common law
Rule of Going and Coming.
2. The interpretation of scope of employment is necessarily subject to the law of
the state where the injury, act, or omission occurred.
D. Responsibility for Activity That Is Not FEMA Sponsored
Except for Federal activation and FEMA-sponsored functional training, all other
activities, including non-FEMA-sponsored drills, training and exercises shall be the
responsibility of the County, Participating Organization, or the State. FEMA will not
be financially or legally responsible for any costs or claims arising from activities
which are the responsibility of the County, Participating Organization or the State,
including but not limited to, workers' compensation and tort liability.
E. FEMA Non -Responsibility for Pension Payments
FEMA is not responsible for the payment or reimbursement of any pension payments,
which may become due to the System member as a result of Federal System
activities.
X. ATTACHMENTS
A. PHS/Specialized DMAT MOU
B. . Task Force Personnel Pay and Benefits Schedule
15
XI. SIGNATURES
In witness of their agreement, the parties hereto have had their authorized representatives
sign their respective names in the spaces below:
PIERCE COUNTY
AUTHORIZING OFFICIAL DATE
Approved as to Form:
Recommended by:
Deputy Prosecuting Attorney
Director, Pierce County Date
Department of Emergency Management
AUTHORIZING OFFICIAL
PARTICIPATING ORGANIZATION
Date
16
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN
INTERLOCAL AGREEMENT ENTITLED "RENEWAL AND
AMENDMENT OF THE WASHINGTON STATE URBAN SEARCH AND
RESCUE TASK FORCE MEMORANDUM OF AGREEMENT."
WHEREAS, the City of Renton has previously participated in the Washington State
Urban Search and Rescue Task Force; and
WHEREAS, the Urban Search and Rescue Task Force is a federal program organized by
the Federal Emergency Management Agency for use in disasters or emergencies; and
WHEREAS, it would be beneficial for the City of Renton to continue to participate in
this task force; and
WHEREAS, it is necessary to document the terms and conditions under which the City
would participate in the task force;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
Interlocal Agreement entitled "Renewal and Amendment of the Washington State Urban Search
and Rescue Task Force Memorandum of Agreement."
PASSED BY THE CITY COUNCIL this day of .92003.
Bonnie I. Walton, City Clerk
1
RESOLUTION NO.
APPROVED BY THE MAYOR this day of , 2003.
Approved as to form:
Lawrence J. Warren, City Attorney
RES.995:7/24/03:ma
Jesse Tanner, Mayor
F)
r
From: Citizens to Council Via Clerk
To: From roslyn @aol.com
Date: Mon, Oct 20, 2003 8:55 PM
Subject: Re: golf fees
Dear Mr. & Mrs. Hicks:
Thank you for your email to City Council regarding golf fees. The subject of increasing certain fees is
under consideration by City Council, and was referred to the Community Services Committee on 10/6/03
for further review. It is likely your email will also be referred by Council at their next regular meeting to the
Community Services Committee for consideration.
Your input is appreciated. If I can be of further assistance, please feel free to contact me.
Sincerely,
Bonnie Walton
City Clerk
City of Renton
425-430-6502
>>> <Fromroslyn @ aol.com> 10/20/03 01:01 PM >>>
I understand a raise in the rate of golf fees at Maplewood is being
considered. I would like to offer some suggestions/incentives if this should occur.
1. A "frequent player" punch card. Pay the golf fee and every 10th
round is free. Would reward frequent customers with a slight
reduction and also encourage repeat customers.
2. Offer an annual pass for a set fee that would discount a round of golf
if a large number of rounds were played. For example, if the annual
fee is $1,000 and a player pays 100 rounds, it cost the player $10
a round. A real bargain. However, if it rains.all year and golfer
turn-
out is poor, the City is guaranteed the $1,000 income even though
golfers are not turning out.
3. Offer winter rates and summer rates. Lower rates in the rainy
season might enourage die-hard golfers even though the golf
course is not in premium condition at that time.
We are long-time Renton residents. We travel a lot and golf a lot in our
retirement and these are some bargains we have encountered more often than not.
Thank you for listening.
Gene and Linda Hicks
1407 N 36 St
Renton, Wa 98056 425-228-1819
CC: Kelly Beymer; Leslie Betlach; ORG_CITY_COUNCIL
From: Citizens to Council Via Clerk
To: Fromroslyn@aol.com
Date: Tue, Oct 28, 2003 8:18 AM
Subject: Re: golf fees
Dear Mr. & Mrs. Hicks:
At the regular Council meeting on October 27,.2003, the City Council referred.your e-mail regarding golf
fees to the Finance Committee for review and recommendation. You will be notified of the time and date
of the committee meeting by the Council secretary when this item is scheduled.
If I can provide additional information or assistance, please feel free to contact me.
Sincerely,
Bonnie I. Walton
City Clerk
City of Renton
425-430-6502
>>> <Fromroslyn @ aol.com> 10/20/03 01:01 PM >>>
I understand a raise in the rate of golf fees at Maplewood is being
considered. I would like to offer some suggestions/Incentives if this should occur.
1. A "frequent player" punch card. Pay the golf fee and every 10th
round is free. Would reward frequent customers with a slight
reduction and also encourage repeat customers.
2. Offer an annual pass for a set fee that would discount a round of golf
if a large number of rounds were played. For example, if the annual
fee is $1,000 and a player pays 100 rounds, it cost the player $10
a round. A real bargain. However, if it rains.all year and golfer
turn-
out is poor, the City is guaranteed the $1,000 income even though
golfers are not turning out.
3. Offer winter rates and summer rates. Lower rates in the rainy
season might enourage die-hard golfers even though the golf
course is not in premium condition at that time.
We are.long-time Renton residents. We travel alot and golf alot in our
retirement and these are some bargains we have encountered more often than not.
Thank you for listening.
Gene and Linda Hicks
1407 N 36 St
Renton, Wa 98056 425-228-1819
CC: Leslie Betlach
APPROVED By 1
CITY COUNCIL +.
PUBLIC SAFETY Date /0-a?7- RMS
COMMITTEE REPORT
October 27, 2003
Toni Nelson, Member-_..
C: Garry Anderson
Zanetta Fontes
APPROVED BY
CITY COUNCIL. �
Date 10-a7 ao03
FINANCE COMMITTEE
COADUTTEE REPORT
October 27, 2003
City Center Paraking Garage Group Parking Rates
(Referred October 20, 2003)
Document%
Ce: -Dennis �u�p
V 4ori a
finance committee report Garagegroup rates\ Rev 01/02 bh
ry
4
CITY OF RENTON, WASHINGTON
RESOLUTION NO. " 6 G 3
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN THE STATE OF
WASHINGTON, WASHINGTON STATE PATROL AND THE RENTON
FIRE DEPARTMENT REGARDING REIMBURSEMENT OF
ALLOWABLE COSTS DURING STATE FIRE MOBILIZATION.
WHEREAS, pursuant to Chapter 38.54 RCW (State Fire Mobilization) City of Renton
equipment and personnel may be utilized in a state fire mobilization; and
WHEREAS, the City of Renton would be reimbursed for its allowable costs while its
assets are mobilized in accordance with Chapter 38.54 RCW; and
WHEREAS, such mobilization will occur only after any local fire jurisdiction in
Washington State has expended all local and mutual aid resources in attempting to manage,
mitigate and control an emergency incident or situation for the protection of life and property; and
WHEREAS, it is necessary to document the terms and conditions under which the City of
Renton would be reimbursed for its allowable costs;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The Mayor and City. Clerk are hereby authorized to enter into a
contract entitled "Interagency Agreement between State of Washington, Washington State Patrol
and Renton Fire Department," such agreement providing for reimbursement to the City of costs
1
RESOLUTION NO.
incurred while its assets are mobilized in accordance with Chapter 38.54 RCW and the
Washington State Fire Services Resource Mobilization Plan.
PASSED BY THE CITY COUNCIL this
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
RES.997:7/28/03:ma
day of , 2003.
Bonnie I. Walton, City Clerk
day of 2003.
Jesse Tanner, Mayor
2
o
CITY OF RENTON, WASHINGTON
RESOLUTION NO. 31v
A RESOLUTION OF THE CITY OF. RENTON, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN
INTERLOCAL AGREEMENT ENTITLED "RENEWAL AND
AMENDMENT OF THE WASHINGTON STATE URBAN SEARCH AND
RESCUE TASK FORCE MEMORANDUM OF AGREEMENT."
WHEREAS, the City of Renton has previously participated in the Washington State
Urban Search and Rescue Task Force; and
WHEREAS, the Urban Search and Rescue Task Force is a federal program organized by
the Federal Emergency Management Agency for use in disasters or emergencies; and
WHEREAS, it would be beneficial for the City of Renton to continue to participate in
this task force; and
WHEREAS, it is necessary to document the terms and conditions under which the City
would participate in the task force;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION H. The Mayor and City Clerk are hereby authorized to enter into an
Interlocal Agreement entitled "Renewal and Amendment of the Washington State Urban Search
and Rescue Task Force Memorandum of Agreement."
PASSED BY THE CITY COUNCIL this day of , 2003.
Bonnie I. Walton, City Clerk
1
RESOLUTION NO.
a
APPROVED BY THE MAYOR this day of , 2003.
Approved as to form:
Lawrence J. Warren, City Attorney
RES.995:7/24/03:ma
Jesse Tanner, Mayor
2
At r +c
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING SECTION 5-1-6.11 OF CHAPTER 1, FEE SCHEDULE, OF
TITLE V (FINANCE AND BUSINESS REGULATIONS) OF ORDINANCE
NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE
CITY OF RENTON, WASHINGTON" BY OFFERING A REDUCED
MONTHLY RATE TO PARK IN THE CITY CENTER GARAGE, FOR
GROUPS OF 10 OR MORE, FOR A MINIMUM LEASE PERIOD.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN
AS FOLLOWS:
SECTION I. Section 5-1-6:13 of Chapter 1, Fee Schedule, of Title V (Finance
and Business Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
City of Renton, Washington" is hereby amended to read as follows:
B. Monthly Parking.
1. Standard Rate: The standard rate for parking in the long-term, card -
accessed areas of the garage will be $45 per month. If a customer needs a replacement card
because they either lost their card or broke it, they will be charged a $20 card replacement fee.
The Finance Department will be able to waive this fee for good cause, such as a broken card due
to ordinary wear and tear.
2. Discounted Rate: The discounted rate for parking in the long-term, card -
accessed areas of the garage will be $40 per stall per month, if 10 or more stalls are leased for a
six-month period. Replacement cards will be provided per RMC 5-1-6.B.1.
SECTION II. This ordinance shall be effective upon its passage, approval, dAd
30 days after publication.
1
ORDINANCE NO. r , 10
PASSED BY THE CITY COUNCIL this day of , 2003.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2003.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1048:10/7/03:ma
Jesse Tanner, Mayor
2
CITY OF RENTON, WASIIINGTON
ORDINANCE NO.
AN' ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING SECTIONS 6-6-4 AND 6-6-11 OF CHAPTER 6, ANIMALS
AND FOWL AT LARGE, OF TITLE VI (POLICE REGULATIONS) OF
ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL
ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY
DEFINING "ANIMAL," AUTHORIZING THE FORFEITURE OF AN
ANIMAL, AND ADOPTING RCW 16.52.085 TO AUTHORIZE THE
TERMS OF THE REMOVAL AND RESTORATION OF AN ANIMAL.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN
AS FOLLOWS:
SECTION I. Section 6-6-4 of Chapter 6, Animals and Fowl at Large, of Title VI
(Police Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of
Renton, Washington" is hereby amended by adding the following definition, to read as follows:
ANIMAL: Any nonhuman mammal, bird, reptile, or amphibian.
SECTION H. Section 6-6-11 of Chapter 6, Animals and Fowl at Large, of Title
VI (Police Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City
of Renton, Washington" is hereby amended to read as follows:
CRUELTY TO ANIMALS; FAILURE TO AID INJURED ANIMAL UNLAWFUL
A. It shall be unlawful for any person to wilfully or cruelly injure or kill any animal
by any mode or means causing it unnecessary fright or pain; it shall further be unlawful for any
person, by neglect or otherwise, to cause or allow any animal to endure pain, suffering, or injury,
or to fail or neglect to aid or attempt alleviation of any pain, suffering or injury so caused to any
animal by such person or persons. A violation of this Section shall constitute a misdemeanor
punishable by a fine of up to $1,000, not including costs, and up to 90 days in jail, and forfeiture
of the animal or animals involved. Forfeiture is not mandatory.
r
ORDINANCE NO. . • • ,..
B. Any law enforcement officer having probable cause to believe a violation of this
Section has occurred may remove and restore the animal or animals in accordance with the
applicable provisions of RCW 16.52.085.
C. RCW 16.52.085 is hereby adopted by reference, as now or hereafter amended,
and all other statutes adopted by reference therein as if fully set forth herein.
SECTION III. This ordinance shall be effective upon its passage, approval, and
30 days after publication.
PASSED BY THE CITY COUNCIL this day of , 2003.
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1043:9/18/03:ma
Bonnie I. Walton, City Clerk
day of
Jesse Tanner, Mayor
2003.
2