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Civil Construction Permit Application Process and Submittal RequirementsDEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT Page 1 of 5 | Published: 2/1/2018 Planning Division | 1055 South Grady Way, 6th Floor | Renton, WA 98057 | 425-430-7200 Website: rentonwa.gov CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS Published : 2/1/2018 This document is intended to help an engineer or an owner better understand what is expected of the applicant in preparing the Civil Construction Plans for review and approval of a Civil Construction Permit as required for new developments within the City of Renton. The civil construction review process includes a formal intake meeting for acceptance of submittals and resubmittals to the permit center and a formalized City review and approval process, as well as outlined drafting standards to ensure that the City’s expectations for civil drawings are clear, concise and readily available. Refer to Renton Municipal Code (RMC) for more information. Specific Code Section(s) related to this document RMC Ch 4-6 Street and Utility Standards RMC Ch 4-8 Permits – General and Appeals Section I: Civil Construction Permit Review Flow Chart and Review Process The review and approval process is summarized on the flow chart below and further explained in subsequent pages. Applicant Responsibilities City Responsibilities City Held Meetings Note: The established timelines do not account for unintended findings, modification requests and review time, or omissions which may delay the review process. Step 1 Applicant schedules Intake Meeting Step 2 Intake Meeting held Step 3 City review period Step 4 Plans Approved Step 5 Applicant submits Construction Plans and admin items Step 6 City reviews admin items and signs Construction Plans Step 7 Applicant returns Construction Plans and copies Step 8 Applicant schedules Pre- Construction Meeting Step 9 Pre-Construction Meeting held Step 10 Civil Construction Permit issued CIVIL CONSTRUCTION PERMIT PROCESS AND SUBMITTAL REQUIREMENTS (CONT’D ) Page 2 of 5 | Published: 2/1/2018 Step 1: Schedule the Intake Meeting The initial submittal of the Civil Construction Permit will require scheduling an Intake Meeting by contacting the assigned Development Engineer and emailing a copy of the signed Civil Construction Permit Application. The Development Engineer will then send a meeting invite along with the initial invoice for Plan Review Fee. As outlined in City Ordinance No. 4345, 50% of the plan review and inspection fees are to be paid at Permit Submittal. The balance is due at Permit Issuance. Significant changes or additional review cycles (beyond 3 cycles) during the review process may result in adjustments to the final review fees. If you do not know who your assigned Development Engineer is, please contact Development Engineering at 425-430-7266. Please have the Land Use Application Number (LUA#) for your project ready. Note: The Applicant has the option to schedule an informal pre-screen meeting prior to preparing the required number of copies for the formal intake meeting. Applicants should coordinate with the assigned City Development Engineer to determine if a pre-screen meeting is appropriate for their project. One complete copy of the application package (including all submittal items) is required for informal review by the City Development Engineer. Please allow approximately 45 minutes for the application screening. Step 2: Intake Meeting At the Intake Meeting, the City Development Engineer will use the Intake Checklist and project specific conditions identified in the Land Use Approval Letter(s) to confirm that all required plans and documents are complete. The following items are all required at the First Intake meeting: Electronic Copy of the Civil Construction Permit Application, Intake Checklist, All Plans, Complete TIR, and all supporting reports and studies Electronic Copy of the Bond Quantity Worksheet (.xlsx format) Draft Electronic copy of easement and/or right-of- way dedication documents (note: not applicable to plats; documents will be recorded at project close- out) If the submittal is deemed complete, then the initial invoice shall be paid prior to the City accepting the submittal for review. If the City determines the applicant has not provided a complete submittal or if any of the conditions identified in the land use decision as applicable to the civil construction permit have not been addressed, the applicant will be required to schedule a new intake meeting after all items have been addressed. Step 3: City Review Period Timeline for 1st review: 4 – weeks from Intake. (Subsequent review timeline: 2- weeks from Intake) Upon completion of a successful and complete intake, the City has accepted the submitted materials for review and the first review cycle has begun. The City reviewers will evaluate your plans for compliance with development standards, applicable codes and regulations, and satisfaction of Land Use Decision conditions as applicable to the civil construction permit. Step 4: Review Cycle Complete Once the review is complete, the City Development Engineer will provide any comments and markups to the Applicant. Minor updates/revisions may be addressed by the Applicant and submitted as a PDF document sent via email to the City Development Engineer, or as the final construction set of plans if deemed acceptable by the Development Engineer. If, however, comments need to be addressed prior to approval, the City Development Engineer may require a second (or subsequent) review. The Applicant will revise the plans and repeat Steps 1 and 2 to resubmit for approval. The City Development Engineer will review and comment as necessary, repeating steps 3 and 4 until all code requirements and comments have been met. City Staff may require a meeting with the Applicant and Engineer to review the plans and requirements for reviews that extend beyond 3 reviews. Additional fees per City fee schedule may be charged to reviews which extend beyond 3 reviews. CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT ’D ) Page 3 of 5 | Published: 2/1/2018 Step 5: Applicant Submits Construction Plans Upon completion of the review cycle and notification of Plan Approval from the City Development Engineer, the Applicant submits the final approved drawings (Construction Plans) to the City Development Engineer for signature by City Staff. The following items are required before or upon submittal of the Construction Plans for signature: Complete Electronic Set (.pdf format) of the Final Plans for City signatures - stamped FOR CONSTRUCTION Electronic Copy (.pdf format) of the Final TIR – stamped FINAL Electronic Copy (.xlsx format) of the Final Bond Quantity Worksheet Electronic Copy (.pdf format) final easement and/or right-of-way dedication documents with signatures and payments ready for King County recording (note: not applicable to plats; documents will be recorded at project close-out) Note: The Construction Plans will not be signed by City Staff until all applicable items are accepted by the City of Renton. Step 6: Final Administrative Review and Signature Timeline for Signatures: 1-week from acceptance. Upon receipt of the Construction Plans and administrative items noted in Step 5, the City Development Engineer will perform a final administrative review and request signatures from all required City Staff. The City Development Engineer will provide the Applicant with an invoice for the remaining permit fees associated with the civil construction permit invoice and the required Surety Device (can be in the form of Performance Bond, Assignment of Savings, Irrevocable Letter of Credit, or Security Agreement) for construction. The Applicant will be notified once the Construction Plans have been signed and are ready for copies. Step 7: Construction Copies Submitted The Applicant will coordinate with the City Development Engineer to arrange for pick-up of the City-signed Construction Plans to make copies for the following submittal sets: Two (2) Full Size (22” x 34”) Paper Copies of the signed construction plans Final invoice must be paid Step 8: Schedule the Pre-Construction Meeting The Applicant will coordinate with the City Development Engineer to schedule a Pre-Construction Meeting. Prior to scheduling the pre-construction meeting, the City requires each of the following items: Receipt of the required Surety Device A copy of the Civil Contractor’s license A copy of the Civil Contractor’s City of Renton business license A signed Authorization of Special Billing (the form will be provided to you for signature) Step 9: Pre-Construction Meeting Held The Pre-Construction Meeting will be held at City Hall or the site as determined by the City Development Engineer. This is the final meeting to discuss site issues, explain rules for on-site conduct and serves as the official hand-off from City Development Engineer to Construction Inspector. Step 10: Civil Construction Permit Issued Provided that all required items have been received and the final invoice has been paid, the Civil Construction Permit will be issued at, or immediately following, the Pre-Construction Meeting. In special cases, Steps 8 and 9 may be deferred until after permit issuance. Formal request must be submitted to the Development Engineer. Work may not commence until the Pre- Construction Meeting has been held. Section II: Electronic File Standards Electronic plans that do not meet the requirements outlined in the City’s Electronic File Standards Handout will result in the application being deemed incomplete and will not be reviewed until complete. The electronic plans MUST be submitted on a CD or USB drive at the Intake Meeting. CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT ’D ) Page 4 of 5 | Published: 2/1/2018 Section III: Intake Checklist The applicant should contact the assigned City Development Engineer, prior to scheduling the Intake Meeting, if there are any questions regarding submittal requirements. Marking an item as “Not Applicable” or “N/A”, without acceptable justification, may result in the submittal being rejected at Intake. Miscellaneous Submittal Items, as applicable Included N/A All Checklists/Studies/Reports Required Unless Waived by City Staff _____ Bond Quantity Worksheet (.xlsx format) _____ Draft Copy of Easements _____ Draft Copy of Right-of-Way Dedication _____ Street Lighting Calculations Plans Organize the plans such that they are separated into type of improvement and drawing order. Each improvement type should include all plans, profiles, notes, sections, details, schedules, diagrams, etc. for that facility. All plans shall be designed in accordance with the City of Renton “Construction Plan Drafting Standards” as required per RMC 4-8-120. The required order of drawings is as follows: Included N/A All Plans Required Unless Waived by City Staff _____ Cover Sheet _____ Sheet Index (If not on the Cover Sheet) _____ Existing Conditions/Topography Plan _____ Horizontal Control Plan _____ Site Plan _____ Temporary Erosion and Sediment Control Plan _____ Grading Plan (may be combined with Temporary Erosion and Sediment Control Plan or Storm Drainage Plan) _____ Conceptual Structural/Retaining Wall and/or Detention Vault Plans Associated with Civil Improvements _____ Composite Utility Plan _____ Road/Paving/Storm Drainage Plan and Profiles (Large Projects May Require Separate Street Improvement and Storm Drainage Plans) _____ Wastewater and Water Utility Plan and Profiles(Large Projects May Require Separate Wastewater and Water Plans) _____ Plumbing Plan [Commercial/Industrial] – For informational purposes only _____ City Standard Details (Organized by Private vs. Public) _____ Street Lighting Plan and Details _____ Traffic Signals Plan and Details _____ Signing and Channelization Plan and Details _____ Landscaping Plan and Details _____ Tree Retention/Land Clearing (Tree Inventory) Plan _____ Wetland or Stream Mitigation Plan _____ Miscellaneous Plans (Structural, Architectural, etc.) Technical Information Report The Technical Information Report (TIR) shall be a complete report in accordance with the current Surface Water Design Manual adopted by the City. Each section of the report shall be clearly identified and all supporting documents clearly indexed within the report. Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance w ith all codes and regulations, whether or not described in this document. CIVIL CONSTRUCTION PERMIT APPLICATION PROCESS AND SUBMITTAL REQUIREMENTS (CONT ’D ) Page 5 of 5 | Published: 2/1/2018 Included TIR shall Include the Following Items as detailed in the Surface Water Design Manual Section 1: Project Overview Figure 1 – TIR Worksheet Figure 2 – Site Location Figure 3 – Drainage Basins, Sub-basins and Site Characteristics o Show acreage and boundaries of sub-basins o Identify all site characteristics o Show existing discharge points to and from the site o Show routes of existing, construction, and future flows at all discharge points and downstream hydraulic structures o Topographic map as a base for the figure comparable to USGS or better. Show (and cite) the length of travel from the farthest upstream end of the proposed storm system in the development to any proposed flow control facility. Figure 4 – Soils (Show the soils within the following areas): o The project site o The area draining to the site o The drainage system downstream of the site for the distance of the downstream analysis Section 2: Conditions and Requirements Summary Section 3: Off-Site Analysis Task 1: Study Area Definition and Maps Task 2: Resource Review Task 3: Field Inspection Task 4: Drainage System Description and Problem Descriptions Task 5: Mitigation of Existing or Potential Problems Section 4: Flow Control, Low Impact Development (LID), and Water Quality Facility Analysis and Design Existing Site Hydrology (Part A) – Topographical map with listed site information Developed Site Hydrology (Part B) – Data/narrative for developed site conditions Performance Standards (Part C) – Summarize flow control and On-Site BMPs Flow Control System (Part D) – Illustrative sketch and documentation Water Quality System (Part E) – Illustrative sketch and documentation Section 5: Conveyance System Analysis and Design Section 6: Special Reports and Studies (Geotechnical Reports, Wetlands Reports, Floodplains Analysis, etc.) Section 7: Other Permits (Special Use, WSDOT, DOE Permit with WAR #, etc.) Section 8: CSWPPP Analysis and Design ESC Plan Analysis and Design (Part A) SWPPS Plan Design (Part B) Section 9: Bond Quantities, Facility Summaries and Declaration of Covenant City of Renton Bond Quantity Worksheet Flow Control and Water Quality Facility Summary Sheet and Sketch Declaration of Covenant for Privately Maintained Flow Control and Water Quality Facilities Declaration of Covenant for Privately Maintained Flow Control BMPs Section 10: Operations and Maintenance Manual Section IV: Resources Additional Design Resources and City Standards City of Renton Surface Water Design Manual (RSWDM) City of Renton Standard Details City of Renton Forms 2016 King County Stormwater Pollution Prevention Manual Electronic File Standards