HomeMy WebLinkAboutContractAGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES
FOR HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
CAG-22-085
THIS AGREEMENT, dated for reference purposes only as April 6, 2022, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Perteet, Inc. (“Consultant”), a
Washington corporation. The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide construction management services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2027.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $84,765.93, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
CAG-22-085
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specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Emily Logan, Project Manager
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Rahmi Kutsal, Principal
38579 SE River St. #1
Snoqualmie, WA 98065
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Phone: (425) 430-7224
elogan@rentonwa.gov
Fax: (425) 430-7376
Phone: (425) 888-5825
rahmi.kutsal@perteet.com
Fax:
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Emily Logan.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
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F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
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Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Rahmi Kutsal
Principal
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 5/21/2021
(approved via email from Cheryl Beyer on 4/8/2022)
5/4/2022
Scope of Services
Highlands to Landing Pedestrian Lighting Phase II
Construction Management Services
City Contract #CAG-22-085
April 2022
City of Renton
505 FIFTH AVENUE S, SUITE 300
SEATTLE, WA 98104
800.615.9900 | 206.436.0515
HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
Agreement with Perteet Inc. April 2022
1
EXHIBIT A
Scope of Services
Construction Management Services
City Contract #CAG-22-085
INT R OD UC TION
Highlands to Landing Pedestrian Lighting Phase II Project provides pedestrian lighting and other improvements
along portions of N Southport Drive and NE Sunset Boulevard.
Perteet Inc. (Consultant) will provide construction management, observation, and administration services for City
of Renton (City).
Consultant will endeavor to protect the City of Renton against defects and deficiencies in the work of the
Contractor, but cannot guarantee the Contractor’s performance and shall not be responsible for construction
means, methods, techniques, sequences, procedures for safety precautions, and programs in connection with the
work.
Services shall be limited to those expressly set forth herein. If the service is not specifically identified herein, it is
expressly excluded. Perteet shall have no other obligations, duties, or responsibilities associated with the project
except as expressly provided in this Agreement.
T IME FO R C OMPLETI ON
All work under this contract will be completed by December 31, 2027.
The scope of this contract is based upon the Contractor completing all construction activity within the time frame
specified in the Contract Documents and is based upon a 60-working day (to physical completion) schedule and
assumes a 40-working day period of project suspension without any work progressing on the project after award
for materials procurement followed by a 20-working day project site work. Actual project schedule will depend on
procurement and might vary slightly.
In support of this schedule, our contract provides two weeks of project closure time (Closeout Record Preparation,
Record Drawings, etc.). If the work schedule changes due to the contractor working weekends, extended hours,
work performed during suspension, added working days due to change orders, weather delays, and/or COVID-19
related extensions, or if the construction activity extends beyond the contract time, the Consultant will inform the
City immediately to allow an opportunity for the City to authorize additional budget that will allow the Consultant
to provide the required additional services. The additional services will be billed at the rates established in the
base agreement.
DETAILED GENERAL SCOP E OF SERV ICES PER CI T Y OF RENTON REQ UIREMENTS
1.GEN ERAL
a.Construction Management. The Consultant shall manage the Project Construction as set forth in the
Highlands to Landing Pedestrian Lighting Phase II Project Contract Construction Documents, WSDOT
LAG Manual, 2020 WSDOT Standard Specifications, and the WSDOT Construction Manual except as
may be modified below.
HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
Agreement with Perteet Inc. April 2022
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b.Consultant’s Responsibilities
i.The Consultant staff consists of:
1.Construction Manager
2.Construction Supervisor
3.Resident Engineer / Senior Construction Observer
4.Documentation Specialist
5.Material Testing Subconsultant
ii.The Consultant’s responsibilities are the tasks assigned to Consultant staff as described within
the task descriptions below.
iii.The Consultant tasks, as assigned below, may be reassigned by the Consultant. The Consultant
must notify the Project Manager of such reassignment. The Construction Manager shall remain
responsible for completeness, accuracy, and timeliness of the Consultant’s work.
c .City’s Responsibilities
i.The City staff consists of:
1.Project Manager
2.Engineer
ii.The City’s responsibilities are the tasks assigned to City staff as described within the task
descriptions below.
d.Others’ Responsibilities
i.Engineer of Record, Permit and Environmental Compliance Manager, and City Public Works
Department shall be independently responsible for tasks assigned as described within the task
descriptions below.
e.Directing the Contractor
i.The Contractor is responsible to get its direction from the contract documents.
ii.Clarification will be made in writing in RFIs.
iii.Representatives of the Engineer are not authorized to accept Work, to accept materials, to issue
instructions, or to give advice that is contrary to the Contract. Work done or material furnished
which does not meet the Contract requirements shall be at the Contractor’s risk and shall not be
a basis for a claim even if the representatives purport to change the Contract ((Std. Spe c. 1-
05.2). In the event City or Consultant staff finds it necessary to give direction to the Contractor,
the entity giving direction may be found responsible for the work so directed. A written record of
the directive must be made.
f.Duty of the Consultant. The presence of the Project Manager and/or the Engineer during construction
or discussions with the Contractor does not change the duties and responsibilities of the Consultant, City,
or Contractor.
g.Deliverables. The required deliverables, if any, are described in each of the tasks below.
2.RESPONSIBILITIES
a.Construction Manager
i.Staff management
ii.Progress review
iii.Billing
HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
Agreement with Perteet Inc. April 2022
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iv.Preconstruction meeting (3.v.)
v.Construction Observer and Documentation Specialist oversight (3.z.)
vi.Weekly construction meetings (3.cc.)
vii.Serial letters (3.vv.)
viii.Protests (3.bbb.)
b.Resident Engineer
i.ROM (3.g.)
ii.Non-materials submittal list (3.h.)
iii.Bid analysis (3.i.)
iv.Pre-award meeting (3.k.)
v.Record keeping (3.o.)
vi.Materials (3.q.)
vii.Buy America (3.r.)
viii.Subcontractors (3.s.)
ix.UDBE subcontractors (3.t.)
x.Progress schedule (3.u.)
xi.Preconstruction meeting (3.v.)
xii.Labor (3.w.)
xiii.Project labor list (3.x.)
xiv.Contractor’s equipment rate list (3.y.)
xv.Construction Observer and Documentation Specialist oversight (3.z.)
xvi.Weekly construction meetings (3.cc.)
xvii.Safety (3.dd.)
xviii.Weekly statements of working days (3.ff.)
xix.Contractor’s weekly look-ahead schedule (3.gg.)
xx.Conformity with and deviations from plans and stakes.(3.hh.)
xxi.Permanent monuments (3.jj.)
xxii.Correction notices (3.kk.)
xxiii.Work suspension. (3.mm.)
xxiv.IDRs (3.qq.)
xxv.Pay notes (3.rr.)
xxvi.RFIs (3.tt.)
xxvii.Training (3.uu.)
xxviii.Serial letters (3.vv.)
xxix.Progress payment forms (3.ww.)
xxx.Force Account (3.xx.)
xxxi.Progress payments (3.yy.)
xxxii.Field directives (3.aaa.)
xxxiii.Change orders (3.bbb.)
HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
Agreement with Perteet Inc. April 2022
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xxxiv.Protests (3.ccc.)
xxxv.Notices (3.ddd.)
xxxvi.Change tracking (4.f.)
xxxvii.Progress Schedule (4.h.)
xxxviii.Posting Notices (4.i.)
xxxix.CM construction office (5.h.) and (5.i.)
c .Construction Observer (Inspector)
i.Pre-award meeting (3.k.)
ii.Non-materials submittal schedule (3.p.)
iii.Materials (3.q.)
iv.Subcontractors (3.s.)
v.Preconstruction meeting (3.v.)
vi.Labor (3.w.)
vii.Construction Observer and Documentation Specialist oversight (3.z.)
viii.Weekly construction meetings (3.cc.)
ix.Safety (3.dd.)
x.Contractor’s weekly look-ahead schedule (3.gg.)
xi.Conformity with and deviations from plans and stakes (3.hh.)
xii.Testing (3.ii.)
xiii.Permanent monuments (3.jj.)
xiv.Correction notices (3.kk.)
xv.Environmental (3.ll.)
xvi.Work suspension. (3.mm.)
xvii.Photographs (3.nn.)
xviii.Diary (3.oo.)
xix.Field notebooks (3.pp.)
xx.IDRs (3.qq.)
xxi.Pay notes (3.rr.)
xxii.As-built plans (3.ss.)
xxiii.Force Account (3.xx.)
xxiv.Progress payments (3.yy.)
xxv.Field directives (3.aaa.)
xxvi.City Public Works Department Notification (3.eee.)
xxvii.CM construction office (5.f.)
d.Documentation Specialist
i.ROM (3.g.)
ii.Record keeping (3.o.)
iii.Non-materials submittal schedule (3.p.)
iv.Materials (3.q.)
HIGHLANDS TO LANDING PEDESTRIAN LIGHTING PHASE II
Agreement with Perteet Inc. April 2022
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v.Buy America (3.r.)
vi.Subcontractors (3.s.)
vii.UDBE subcontractors (3.t.)
viii.Preconstruction meeting (3.v.)
ix.Labor (3.w.)
x.Construction Observer and Documentation Specialist oversight (3.z.)
xi.Weekly construction meetings (3.cc.)
xii.Meeting minutes (3.ee.)
xiii.IDRs (3.qq.)
xiv.Pay notes (3.rr.)
xv.RFIs (3.tt.)
xvi.Training (3.uu.)
xvii.Serial letters (3.vv.)
xviii.Progress payment forms (3.ww.)
xix.Force Account (3.xx.)
xx.Progress payments (3.yy.)
xxi.Change orders (3.bbb.)
xxii.Protests (3.ccc.)
e.Public Outreach Subconsultant
i.Public outreach (3.fff.)
f.Testing Laboratory
i.ROM (3.f.)
ii.Materials testing and approval
iii.On-site compaction testing
iv.On-site concrete testing
g.Project Manager
i.Advertisement (3.a.)
ii.Contract addenda (3.b.)
iii.Bidder questions (3.c.)
iv.Bid deadline and opening (3.c. and d.)
v.Conformed construction documents (3.f.)
vi.ROM (3.g.)
vii.Bid analysis (3.i.)
viii.Determination of bidder responsibility and bid responsiveness (3.j.)
ix.Pre-award meeting (3.k.)
x.Preparation of contract documents for execution (3.l.)
xi.Award (3.m.)
xii.Execution (3.n.)
xiii.Record keeping (3.o.)
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xiv.Materials (3.q.)
xv.Subcontractors (3.s.)
xvi.Preconstruction meeting (3.v.)
xvii.Notice to proceed (3.z.)
xviii.Work suspension. (3.mm.)
xix.IDRs (3.qq.)
xx.Serial letters (3.vv.)
xxi.Progress payment forms (3.ww.)
xxii.Progress payments (3.xx.)
xxiii.Change orders (3.aaa.)
xxiv.Notices (3.ccc.)
h.Engineer
i.The Authority vested in the “Engineer” by the Standard Specifications shall be vested in the City
Transportation Design Manager who performs the duties of the Certification Authority.
ii.Directing the Contractor (1.e.)
iii.Contract addenda (3.b.)
iv.Bidder questions (3.c.)
v.Conformed construction documents (3.f.ii)
vi.Pre-award meeting (3.k.)
vii.Materials (3.q.)
viii.Preconstruction meeting (3.v.)
ix.Work suspension. (3.mm.)
x.Change orders (3.aaa.)
xi.Protests (3.bbb.)
i .Engineer of Record
i.Contract addenda (3.b.)
ii.Bidder questions (3.c.)
iii.Conformed construction documents (3.f.)
iv.ROM (3.g)
v.Non-materials submittal list (3.h.)
vi.Bid analysis (3.i.)
vii.Pre-award meeting (3.k.)
viii.Record keeping (3.o.)
ix.Materials (3.q.)
x.Preconstruction meeting (3.v.)
xi.Weekly construction meetings (3.cc.)
xii.Conformity with and deviations from plans and stakes (3.hh.)
xiii.Permanent monuments (3.jj.)
xiv.RFIs (3.tt.)
xv.Change orders (3.bbb.)
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j .Permit and Environmental Compliance Manager
i.Review and approval of Contractor’s SPCC plan
ii.Environmental (3.ll.)
k.City Public Works Department
i.Water Manager (3.ddd.)
ii.Sewer and Surface Water Manager (3.ddd.)
iii.Streets Manager (3.ddd.)
3.TASKS
a.Advertisement
i.Prepared by Project Manager
ii.Placed in newspaper by City Clerk
iii.Two separate ads, posted for the duration of 21 calendar days ((LAG 46.2.24)
iv.Electronic copies of the plans and specifications shall be placed by the Project Manager and
shall be available, online, at Builder’s Exchange from the first date of advertisement,
continuously, until physical completion.
b.Contract Addenda
i.Contract addenda will be prepared by the Engineer of Record, reviewed by Project Manager,
and signed by Engineer (LLAG 46.2.24).
c .Bidder Questions
i.Questions must be in writing, email preferable.
ii.Answers will be prepared by the Engineer of Record, reviewed by the Project Manager, and
signed by the Engineer.
iii.All answers shall be made in writing and posted on the bidding website (SStd. Spec. 11-02.4(1),
last paragraph).
iv.Answers that change the contract will generate contract addenda.
d.Bid Dead line
i.The bid delivery will be to the City Clerk and the deadline will be as advertised.
e.Bid Opening
i.The bid opening by the City Clerk will be at least 48 hours following the bid deadline.
f.Conformed Contract Documents
i.Following the bid opening, the Engineer of Record will cause the contract documents to
incorporate all the changes made during the bidding process.
ii.The Engineer will sign the contract documents for construction approval.
g.ROM (CConstr. Man.9-1.2C)
i.The Record of Materials shall be prepared independently by WSDOT or testing lab and the
Engineer of Record and maintained by the Resident Engineer or Documentation Specialist.
ii.The ROM shall be prepared following bid opening and prior to Award.
iii.Made available at the Pre-award Meeting.
iv.See (3.q).
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h.Non-materials Submittal List (CConstr. Man. 1-05 Other submittals page 1-51 )
i.The Engineer of Record and Resident Engineer shall independently prepare a list of all contract-
required non-materials submittals. ((See Figure 1-1, Constr. Man. 1-05 page 1-55).
ii.Following bid opening and prior to award.
iii.Made available at the pre-award meeting.
iv.See (3.p).
i .Bid Analysis
i.The Project Manager shall tabulate all the bids by bid item and evaluate the apparent low bid
for balance and other irregularities (SStd. Spec. 1-02.13.2.). The Engineer of Record and
Resident Engineer shall review for concurrence.
j .Determination of Bid Responsiveness and Bidder Responsibility
i.The Project Manager shall determine bid responsiveness and bidder responsibility. A bid may be
considered irregular and not responsive for any of the conditions listed in SStd. Spec. 1-02.13.
Further instruction that shall be followed is contained in LLAG 46.2.26.
ii.A bidder may be deemed not responsible and the proposal rejected for any of the conditions
listed in SStd. Spec. 1-02.14. Further instruction that shall be followed is contained in LLAG
46.2.22, 27, and 28.
iii.The Project Manager shall submit the low bid information to WSDOT Local Programs for
review and approval.
iv.Before award of a contract, a bidder shall submit to the contracting agency a signed statement
in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in
compliance with the responsible bidder criteria requirement of subsection (2)(f) of RCW
39.26.160. A contracting agency may award a contract in reasonable reliance upon such a
sworn statement ((RCW 39.26.160 (4)).
k.Pre-award Meeting (SStd. Spec. 1-02.15)
i.The Project Manager shall schedule and preside over a pre-award meeting.
ii.Required participants
1.Engineer
2.Project Manager
3.Engineer of Record
4.Resident Engineer
5.Construction Observer/s
6.Contractor’s Project Manager
7.Contractor’s Site Foreman/Superintendent
iii.Agenda shall include at least the following:
1.Time of contract compliance letter and response
2.A pre-award progress schedule (3.o.ii).
3.Executed documents deadline
4.Construction phasing
5.Lump sum breakdowns
6.A complete statement of the origin, composition, and manufacture of any or all materials
to be used
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7.ROM
8.Non-materials submittal list
9.Special citizen outreach requirements
10.Date for preconstruction meeting/s
11.Date for notice to proceed
12.Construction offices
13.Lay-down locations
l .Preparation of contract documents for execution
i.The Project Manager shall prepare the contract documents for execution by the Contractor.
m.Award
i.The Project Manager shall prepare the contract for award and submit the material to the City
Clerk who will submit the contract to the City Council for award.
n.Execution (Std. Spec. 1-03.3, RCW 35A.40.200, RCW 35.23.352(1))
i.The Project Manager will deliver the complete the contract package to the Contractor.
ii.The Contractor must execute and return the contract documents in full within ten days from the
date at which he or she is notified that he or she has been awarded the contract.
iii.The Project Manager will deliver the contractor-executed contract to the City Clerk for the
Mayor’s execution.
o.Record Keeping
i.Filing System
1.The City will provide the filing format that shall be used by the Consultant.
2.Original copies of all contract construction documents shall be kept and filed by the
Documentation Specialist and delivered to the Project Manager in cardboard file boxes
with printed external tables of contents upon contract completion.
3.Electronic copies of all contract construction documents shall be kept and filed by the
Documentation Specialist and delivered to the Project Manager in PDF format on a
“thumb drive” upon contract completion.
ii.Timeliness
1.The Documentation Specialist shall update the status of submittals and subcontractors
on a daily basis and make them available to the Construction Observer and Resident
Engineer and the Engineer of Record at 7:00 AM the morning following every status
change. All other records shall be updated on a weekly basis and made available online
to the City, the Contractor, and all members of the construction management team and
at the weekly construction meeting following the status change.
iii.Final Records
1.Upon contract completion, the Documentation Specialist shall provide the Project
Manager with documentation of the work performed on the contract. Documentation
consists of field books, inspector’s record of field tests, Resident Engineer’s and inspector’s
diaries, all invoices, weigh bills, truck measurements, quantity tickets, receiving reports,
field office ledgers, mass diagrams, cross-sections, computer listings, and work profiles.
Photographs or video tapes before, during, and after construction could be useful,
especially if care is taken to show any unusual conditions, equipment, or procedures
(LAG Man. 52.8.83.4).
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iv.The Documentation Specialist shall be responsible for filing all meeting minutes (3.dd).
v.Contractor Records
1.The Documentation Specialist shall obtain proof from the Contractor that it has met all
the requirements for Records and Retention ((Constr. Man. 1-07.11(10)B).
p.Non-materials Submittal Sc hedule
i.The Documentation Specialist shall maintain a non-materials tracking spreadsheet, supplied by
the City, of status and delivery deadlines of non-material submittals for the purpose of notifying
the contractor and Construction Observer of pending requirements for up-coming construction
activity.
ii.The Resident Engineer shall review the non-materials tracking spreadsheet at the weekly
construction meetings.
q.Materials
i.All materials must be approved by the Project Manager prior to use. The Resident Engineer shall
insure that the quality of materials and workmanship on a project conform to the contract
specifications ((LAG 52.3)
ii.All QPL, RAM, ASA, CMO, and MCC submittals shall be delivered to the Documentation,
Resident Engineer, and the Project Manager.
iii.Each RAM submittal package shall be delivered complete. Parts of assemblies, submitted
individually, will be returned to the Contractor. RAMs that vary from the specifications must be
reviewed and approved by the Engineer of Record.
iv.The Documentation Specialist shall maintain and update a City form material submittals
tracking spreadsheet with all material submittals.
v.Materials shall also be tracked by bid item on appropriate WWSDOT forms 272-024.
vi.The Resident Engineer shall be responsible for reviewing materials submittals for conformance
with the specifications and approving or obtaining materials approvals.
vii.The Construction Observer shall receive all Materials on site. Only approved materials shall be
accepted, and all materials shall have identification stamps or tags. Non-approved materials
and/or materials missing identification shall be rejected and either quarantined or removed from
the site. Used materials shall be removed from the site immediately.
viii.The Construction Observer shall keep trip tickets, invoices, weigh bills, truck measurements,
quantity tickets, or other record of the quantities of all materials delivered
ix.Materials Certification. The Documentation Specialist shall provide the Engineer, for his
signature, a completed Materials Certification form ((DOT Form 140-574) upon completion.
This materials certification shall be completed in accordance with Construction Manual Section
9-1.5 and Section 52.3 of the LAG Manual ((LAG Man. 52.8.83.6).
r.Buy America
i.The Resident Engineer shall be responsible that all ferrous materials meet “Buy America”
requirements ((Special Provision 1.06).
ii.The Documentation Specialist shall obtain and file all CMOs and/or MCCs from the
Contractor.
s.Subcontractors
i.All subcontractors must be approved by the Project Manager before performing any work on the
project ((Std. Spec. 1-08.1)
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ii.The Construction Observer shall keep track of all subcontractors on the job site and require
removal of all unapproved subcontractors by the Contractor.
iii.All subcontractors must meet the conditions set forth in SStd. Spec. 1-08.1.
iv.The Contractor must submit a completed WWSDOT form 421-012 for each proposed
subcontractor. The request must be reviewed and approved by the Resident Engineer to ensure
that the proposed subcontractor meets the requirements of WAC 296.127.10 (Constr. Ma n. 1-
08.1.).
v.All subcontractors must submit intents to pay prevailing wages documents LL&I form F700-
029-000 and appropriate addenda before performing any work on the project.
vi.All contracts with all subcontractors and lower tier subcontractors shall contain the exact
language contained in Form FFHWA 1273 as revised May 1, 2012
vii.All subcontractors must have a City of Renton Business License.
viii.The Contractor shall insert the notification set forth in the Standard Specifications in all
solicitations for sub-contractor and supplier bids. ((Std. Spec. 1-07.11(2)3.)
ix.Subcontractor contract retainage requirements GGSP1-08.1 (June 3, 2019 ) must be met.
x.The Documentation Specialist shall keep files of all subcontractors and their submittals and
shall maintain and update a City form subcontractor tracking spreadsheet with all
subcontractor approval submittals.
xi.Removal. If dissatisfied with any part of the subcontracted Work, the Engineer may request in
writing that the subcontractor be removed. (SStd. Spec. 1-08.1 last paragraph).
xii.If required, the Construction Observer shall observe and record VIN numbers on contractor
trucks.
t.UDBE Subcontractors (See Special Provision for UDBEs 1275)
i.Upon award, the UDBE goal percentage is replaced with the individual UDBE subcontractor
dollar amounts provided with the bid that become Conditions of Award (COAs)
ii.COA UDBEs and their contract dollar amounts (Special Provision 1-07.11, pa ge 52) cannot be
changed without meeting the conditions set forth in LLAG 26.3.6.
iii.COA UDBEs shall be interviewed by the Resident Engineer on behalf of the Engineer and make
CUF determinations using DDOT Form 272-052, Special Provision 1-07.11, pages 50, 51 .
iv.Reporting. The Contractor shall use the WSDOT implemented DMCS to file UDBE and DBE
payment. The Documentation Specialist shall monitor DBE participation and track all
subcontractor payments and monitor attainment of Condition of Award (COA) Commitments.
v.The Construction Observer shall verify trucks that are on-site match the trucks listed by license
plate on DOT Form 350-077. If trucks are on-site that are not listed on the log, document in the
Inspector Daily Report the license plate number and identifying logo. Notify the Project Engineer
of the unlisted trucks.
u.Progress Schedule
i.The Progress Schedule shall be type B unless otherwise indicated in the contract ((Std. Spec. 11-
08.3 (2)) and ((Special Provisions, page 75).
ii.Prepared by Contractor.
iii.A pre-award schedule, of sufficient detail to demonstrate completion of the project within the
time of contract, shall be submitted at the pre-award meeting (SStd. Spec. 1-02.15.3.).
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iv. A preliminary schedule shall be submitted five calendar days following Contract Execution (SStd.
Spec 11-08. 3(2)B).
v.The entire project schedule, if different from the pre-award schedule, shall be submitted within
30 calendar days following contract execution. (SStd. Spec. 11-08. 3(2)B)
vi.The progress schedule shall be reviewed and approved or returned by the Resident Engineer 15
calendar days following submittal by the Contractor, (SStd. Spec. 1-08. 3(2)B).
vii.The Resident Engineer shall determine if the Contractor will perform at least 30% of the work
(SStd. Spec. 1-08.1) and:
viii.Collectively, lower tier subcontractors shall not do work that exceeds 25% of the total amount
subcontracted (SStd. Spec. 1-08.1 .7.) to all Subcontractors except for structure work.
ix.The Resident Engineer shall require updates, as may be required, for review and approval. (SStd.
Spec. 1-08. 3 (3))
v.Preconstruction Meeting (LAG Man. 52.2)
i.The preconstruction meeting shall be scheduled and managed by the Resident Engineer.
ii.List of invitees shall include:
1.The Project Manager
2.The Project Specialist (Joey)
3.The Engineer
4.The Engineer of Record
5.The City’s Public Works representatives
6.The Resident Engineer
7.The Construction Manager
8.The Documentation Specialist
9.The Construction Observer/s
10.The Public Outreach Subconsultant
11.The franchise utility representatives
12.The WSDOT Local Programs Engineer
13.The WSDOT inspector (for projects on state highways and/or in WSDOT limited access
ROW
iii.The Agenda shall be prepared by the Resident Engineer and shall include at a minimum those
items listed in ((LAG Appendix 52.101)
iv.First Order of Work (SStd. Spec. 1-08.4)
1.When shown in the Plans, the first order of work shall be the installation of high visibility
fencing to delineate all areas for protection or restoration.
v.Forms
1.The Resident Engineer should provide the Contractor a description of all required forms,
giving the Contractor an initial supply of each. Additional forms required by the
Contractor over the course of the work should be provided by the Resident Engineer upon
request by the Contractor. Remind the Contractor that all form submittals, including
those of subcontractors, lower-tier subcontractors, and suppliers, should be routed
through the Prime Contractor for submittal ((Constr. Man. P. 1-52).
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w.Labor
i.Minimum wages shall meet Federal or Washington State prevailing wage rates, whichever is
higher.
ii.Intents to pay prevailed wages
1.The Prime Contractor and all subcontractors and lower tier subcontractors must submit
intents to pay prevailed wages. It is the responsibility of the Documentation Specialist to
collect and file the intents ((Std. Spec. 1-07.9 and Specia l Provisions). The Resident
Engineer shall not permit the Contractor, subcontractors or lower tier subcontractors
onto the job site until their Intents have been submitted.
iii.Certified payrolls
1.The Documentation Specialist shall collect and file all certified payrolls and shall not enter
work into the progress payment form for payment to the Contractor, subcontractors or
lower tier subcontractors, failing to submit the required certified payrolls within 10
calendar days of the of the end of the preceding weekly payroll period. ((Std. Spec. 1-
07.9(5)
2.The Documentation Specialist shall maintain and update a City form certified payrolls
tracking spreadsheet containing all certified payrolls.
iv.Affidavits of wages paid
1.The Documentation Specialist shall collect and file affidavits of wages paid from the
Contractor and all subcontractors following physical completion. The City will not accept
the project nor release the contract bond until all such affidavits have been delivered.
(Std. Spec. 1-07.9(5)
v.Interviews ((Constr. Man. 1-07.9(1))
1.The Construction Observer shall perform interviews with the Contractor’s and
subcontractor’s worker to verify payment of the correct wage rates.. (Constr. Man. p. 1-
86)
x.Project Labor List (Std. Spec. 1-09.6.1.)
i.Project labor lists of the charge rates for all employees shall be submitted by the contractor and
all subcontractors for review and approval by the Resident Engineer prior to the notice to
proceed.
y.Contractor’s Equipment Rate List (Std. Spec. 1-09.4 and 1.09.6.3.)
i.Contractor-owned equipment rates shall be submitted by the contractor for every piece of
equipment potentially used on the job for review and approval by the Resident Engineer prior to
the notice to proceed.
z.Construction Observer and Documentation Specialist Oversight
i.The Resident Engineer shall manage the activities of the Construction Observer and
Documentation Specialist and provide direction and training as necessary. If the Construction
Observer or Documentation Specialist is failing to perform assigned duties, the Resident
Engineer shall attempt to correct the performance. If the Construction Observer or
Documentation Specialist fails to make the corrections, he or she must be replaced. In the event
the Construction Observer is a City employee, The Construction Manager shall prepare a
written notice of performance failure that must be delivered to the Project Manager.
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ii.If the City employee fails to make the necessary corrections, the Project Manager will remove the
City employee and the Resident Engineer may be required to replace the City employee with a
Consultant Construction Observer.
aa.Notice to Proceed
i.The Project Manager will issue the notice to proceed to the Contractor.
ii.Work must begin within 21 days of execution of contract (SStd. Spec. 1-08.4).
bb.Mobilization (Std. Spec.1-09.7)
i.Payment for mobilization will be made in strict compliance with the Standard Specifications. The
numerators for the 5% and 10% thresholds calculations are the sums of the value of all bid item
and force account work completed up to the cutoff date excluding any amount for the bid item,
mobilization. The divisor for the 5% and 10% thresholds calculations is the total original contract
amount. The basis for the 10% delayed payment limit until substantial completion is the total
original contract amount.
c c .Weekly Construction Meetings
i.Held in the Consultant’s or Contractor’s construction office and presided over by the Resident
Engineer.
ii.Required attendees
1.Construction Manager
2.Resident Engineer
3.Documentation Specialist
4.Construction Observer
5.Public Outreach Subconsultant
6.Project Manager
7.Engineer
8.Engineer of Record
9.Permit and Environmental Compliance Manager
10.Contractor Representatives
iii.Agenda
1.Safety
a.Contractor’s report
b.Resident Engineer’s report
c.Construction Observer’s report
2.Meeting minutes
3.Weekly statement of working days
4.Schedule progress
a.Contractor’s weekly look-ahead schedule
b.Upcoming preconstruction meeting dates
c.Critical completion dates
d.Contractor’s plan for meeting critical completion dates
5.Resident Engineer’s report
6.Construction Observer’s report
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7.Environmental compliance report
8.Public outreach report
9.Submittals
a.Changes to the ROM.
b.Materials tracking spreadsheet review.
c.Non-materials tracking spreadsheet review.
d.The Documentation Specialist shall review and supply updated copies of the
materials and non-materials tracking spreadsheets at every construction meeting.
10.Certified payrolls
a.The Documentation Specialist shall review and supply updated copies of the
Certified payrolls tracking spreadsheets at every construction meeting.
11.RFIs
a.Status
b.The Documentation Specialist shall review and supply updated copies of the RFI
tracking spreadsheets and at every construction meeting.
12.Serial Letters
a.Status
b.The Documentation Specialist shall review and supply updated copies of the serial
letter tracking spreadsheet at every construction meeting.
13.Change Orders
a.Status
b.The Documentation Specialist shall review and supply updated copies of the
Change Order tracking spreadsheet at every construction meeting.
14.Training
a.Contractor’s status
15.Subcontractor status
a.UDBE Status
b.Written approvals
c.Intents to pay prevailing wages
d.Business licenses
e.The Documentation Specialist shall review and supply updated copies of the
subcontractor tracking spreadsheets at every construction meeting.
dd.Safety (St d. Spec. 1-07.1)
i.The Division of Occupational Safety and Health requires that every foreman, supervisor, or
other person in charge of a crew have a valid first aid card. ((Constr. Man. Page 1-72)
ii.The Resident Engineer shall obtain the WISHA manuals, particularly Safety Standards for
Construction Work WWAC 296-155, General Safety and Health Standards WWAC 296-24, and
General Occupational Health Standards WWAC 296-62, and shall review them with the
Construction Observer/s to ensure reasonable familiarity to the extent that they can recognize
important requirements. ((Constr. Man. Page 1-73)
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iii.The Resident Engineer shall complete OOSHA Form 301 for each consultant employee injured.
iv.Vehicular and pedestrian accidents within project limits shall be reported by the Construction
Observer to the City Police at 911. Construction shall make a make a note in his IDR of what
happened.
ee.Meeting Minutes
i.Minutes of preconstruction, weekly construction, and all other contractor construction meetings
shall be kept by the Documentation Specialist. Copies of said minutes shall be sent to all
participants by the day following the meeting for review and comment and such comments shall
be returned within two days following their receipt. Following corrections, as may have been
necessary, the final minutes will be filed and delivered to the participants within an additional 2
days or at the next weekly construction meeting.
ff.Weekly Statements of Working Days
i.Shall be supplied by the Resident Engineer. In the event it is not available for delivery, the
construction meeting will be interrupted and delayed until it is available. The costs for such
delay, if any, shall be borne by the Consultant.
ii.This report shall be on LLAG Man. form 52.105 that details the number of workable/unworkable
days charged to a project, the reason a day is charged as unworkable, daily weather codes, the
current status of contract days, and a summary or the week’s construction activity. ((Constr.
Man. GEN 1-00.7(1)5.)
gg.Contractor’s Weekly Look-Ahead Schedule
i.The weekly look-ahead shall be for the two-week period beginning the day following the date of
the weekly construction meeting. The weekly look-ahead schedule must be delivered to the
Resident Engineer three working days prior to the weekly construction meeting ((Std. Sp ec. 1-
08.3(2)D). In the event it is not so delivered, the construction meeting may be delayed by the
Resident Engineer until he or she has completed his or her review and may suspend work for the
period of the meeting delay ((Std. Spec. 1-08.6.2.). The period of such work stoppage will be
counted as working days. ((Std. Spec. 1-08.6.)
ii.The Resident Engineer and the Construction Observer shall review the plans, specifications,
special provisions, and bid items for work planned for the upcoming work period.
hh.Conformity With and Deviations From Plans and Stakes (Std. Spec 1-05.4)
i.Construction staking
1.It is the responsibility of the Contractor to accurately set construction staking and to
construct the project in conformance with the plans and specifications. It is the
responsibility of the Construction Observer and Resident Engineer to be familiar with the
plans and specifications.
ii.PROWAG
1.The Construction Observer shall document PROWAG compliance on all wheelchair
ramps and signal construction on WSDOT ADA Measurement Forms with instructions.
iii.Preconstruction meetings
1.The Resident Engineer shall conduct preconstruction meetings as may be required by the
non-materials submittal list and preceding construction of features such as wheelchair
ramps and catch basins/manholes.
2.The Resident Engineer and Construction Observer shall conduct preconstruction
meetings prior to construction of curbs at raised intersections, wheelchair ramps, and
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catch basins/manholes. A City, Houser Way / BNSF Improvements and Complete Streets
Project, standard plan for catch basin and manhole construction shall be supplied to the
Contractor personnel.
iv.Raised intersection gutters
1.The Construction Observer and Engineer of Record shall be present during the forming
and pouring of the raised intersection gutters.
v.Catch basins and manholes
1.The Resident Engineer and Construction Observer shall be present at the construction of
the adjustment rings and frames. They shall both inspect all completed catch basins and
manholes immediately following final adjustment and require reconstruction of those not
meeting the requirements of the standard plan.
i i .Testing
i.The Construction Observer shall contact and schedule testing.
ii.Materials testing will be by King County (name and phone number).
iii.Compaction testing will be by King County.
iv.Utilities testing will be by Public Works: water (name and phone number); sewer and storm
(name and phone number).
j j .Permanent Monuments (RCW 58.09.130)
i.The Resident Engineer or the Construction Observer shall report to the Engineer of Record and
Project Manager all permanent monuments found in the construction zone, not shown on the
plans. Whenever a survey monument needs to be removed or destroyed, the application
required by WWAC 332-120-050 shall be submitted to the Department of Natural Resources. It
shall be completed, signed and sealed by the Contractor’s land surveyor or engineer.
ii.All applications must be completed on forms provided by the Department of Natural Resources
and follow instructions provided by DNR. Completed applications shall be filed at DNR ((WAC
332-120-070).
iii.RCW 58.09.040 requires that, for all monuments that are set or reset, a record of the
monument be filed on a Monumentation Map with the County Engineer in the county in which
the corner exists and the original sent to the DNR for their records.
kk .Correction Notices
i.Deviations. When the Construction Observer observes the Contractor’s work deviating from the
approved plans and/or specifications he/she shall immediately inform the person performing the
unapproved work.
ii.The oral notice shall be followed directly with a written correction notice from the Resident
Engineer using a City-approved form and delivered to the contractor’s on-site foreman or
superintendent.
iii.The Contractor will not be paid for unapproved work and it must be removed and replaced
unless the City and Contractor agree to execute a change order for an acceptable deviation. An
adjustment in cost may be required.
l l .Environmental
i.Contractor compliance with permits and environmental regulations shall be the primary
responsibility of the contractor and enforcement shall be the primary responsibility of the Permit
and Environmental Compliance Manager. The Construction Observer shall report all violations
observed to the Permit and Environmental Compliance Manager
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mm.Work Suspension
i.The Resident Engineer may issue a work suspension order when there is overwhelming evidence
of contractor disregard for an immediate threat to Life and Safety. (SStd. Spec. 1-07.1) and
(CConstr. Man. 1-07.1 page 1-75).
1.The first course of action is the Construction Observer gives oral notification to the
foreman of the Contractor’s crew involved and phone notification to the local WISHA
office and the Project Manager if the problem is not corrected immediately. If the Project
Manager determines that immediate action is required, he/she may direct the
Construction Observer to immediately Issue a written work suspension order.
2.Second is oral and written notification to the Contractor’s Project Manager and the
foreman or superintendent and the local WISHA field office:
3.Third, if the Contractor refuses to address the safety violation and no WISHA officer is
available, the Engineer may issue a written work suspension order.
ii.The Resident Engineer with input from the Permit and Environmental Manager may suspend
work in the vicinity of archaeological or historical objects discovery.
iii.The Resident Engineer shall suspend all work in the area of and adjacent to the discovery of
human skeletal remains ((Constr. Man. 1-07.16(4)A).
iv.The Resident Engineer may suspend work in the area of a utility conflict until the solution of the
conflict has been determined and a Field Directive has been issued.
v.All other Work Suspension Orders must be issued by the Project Manager following consultation
with the Engineer and the City Attorney.
vi.The Work Suspension Order shall be on a City form and must contain, at a minimum, the
following:
1.Identification of the Contract work being performed.
2.A description of the reason or alleged infraction including WISHA/OSHA rule if available.
3.Location.
4.Time.
5.The name of the Contractor’s person responsible for the alleged infraction.
6.Photographs and/or video showing the condition or alleged infraction.
nn.Photographs
i.The Construction Observer shall take photographs of all materials and their identification
markings or tags upon delivery, all changes, and adequate photographs of construction to
create a complete photographic record of the project construction. All photographs shall be
date and time stamped and given a reference number, and a record kept of the locations of all
photographs (CConstr. Man. 10-3.14).
oo.Diary
i.The Construction Observer shall keep a diary record of construction activity. ((Constr. Man. 10-
3.6A)
pp.Field Notebooks
i.Field Notebooks shall be completed and maintained by the Construction Observer ((Constr.
Man. 10-3.12).
qq.IDRs
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i.The Construction Observer shall complete inspector daily reports for every day worked by the
Contractor. The IDRs shall be completed in compliance with CConstr. Man. 10-3.6B and
delivered to the Documentation Specialist, Resident Engineer, and Project Manager in PDF
format at the completion of each day’s work.
ii.The IDRs shall be made on WWSDOT forms 422-004, 004A, and 004B Revised 07/2019.
iii.The Resident Engineer shall review all IDRs.
rr.Pay Notes (Field Notes) (Constr. Man. 10-3.12)
i.The Construction Observer shall measure and complete records of quantities of all the bid items
constructed each day using WWSDOT Form IP 422-635ER EF Revised 2/2009.
ii.The Construction Observer shall present the completed Pay Notes to the Contractor the
following morning for review and signature and immediately forward to the Documentation
Specialist and Resident Engineer.
iii.The Resident Engineer shall review all pay notes.
iv.The Documentation Specialist shall prepare and complete Pay Note records on Pay Note
summary spreadsheets for each pay period.
ss.As-Built Plans
i.The Construction Observer shall keep an independent record of all changes from the plans in his
or her diary and in red ink on a full-size set of the construction plans ((Constr. Man. 10-3.11A).
The as-built plans shall be clearly stamped “AS-BUILT DRAWINGS” and kept in the
construction office until physical completion.
ii.All corrections, repairs, revisions, and additional details necessary to depict the work as it was
constructed shall be shown on the as-built plans, whether considered the practice of engineering
or not and whether considered a change to the contract or not.
iii.The as-built drawings shall be current with entries made the day the construction changes were
made.
iv.Changes made pursuant to a Change Order shall be identified on the plans with the Change
Order number.
v.Photographs of the changes shall be taken and referenced on the plans by reference number.
tt.Requests for Information (RFIs)
i.Contractor requests for information shall be answered in writing by the Resident Engineer.
ii.If the RFI is for information missing from the plans or specifications, it shall be forwarded to the
Engineer of Record for a response.
iii.The Documentation Specialist shall maintain and update a City form RFI tracking spreadsheet
containing all RFIs.
uu.Training
i.The Documentation Specialist shall monitor the payment amount for bid item No. 5 for
compliance and the Resident Engineer shall work with the Contractor to achieve compliance.
vv.Serial Letters
i.Serial letters shall be used for the tracking of time-sensitive communications that require
responses, such as notices, claims, protests, etc.
ii.The Construction Manager shall consult with the Resident Engineer and prepare the responses.
They shall be reviewed by the Project Manager, reviewed by the Engineer, reviewed by the City
Attorney if necessary, and sent to the Contractor.
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Agreement with Perteet Inc. April 2022
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iii.The Documentation Specialist shall maintain and update a City form serial letter tracking
spreadsheet for tracking all protests, disputes, claims, requests for additional time, and all other
time sensitive correspondence between the City and the Contractor.
ww.Progress Payment Forms
i.Following award, the Project Manager shall input the contract schedule of prices on the City
Progress Payment forms and then shall lock the input contract data and forward the completed
forms to the Resident Engineer and Documentation Specialist.
ii.Following execution of a change order, the Project Manager shall input the change order items
and estimates and then shall lock the input change order data and forward the completed forms
to the Resident Engineer and Documentation Specialist.
iii.All the formula columns shall be locked.
xx.Force Account (Std. Spec. 1-9.6)
i.The Construction Observer shall track force account work on City forms. The forms shall be
completed by the end of each day force account work was performed. The Construction
Observer shall sign and obtain the signature of the Contractor’s representative on all completed
force account tracking forms before the end of the following day. The Construction Observer
shall forward all completed and signed force account tracking forms to the Resident Engineer,
the Project Manager, and Documentation Specialist.
yy.Progress Payments (Std. Spec. 1-09.90)
i.Progress payment invoices shall be prepared and signed by the Documentation Specialist or
Resident Engineer on forms provided by the City. All bid item quantities shall be based on the
pay notes generated for that pay period.
ii.All input by the Consultant will be in quantities from the Pay Note Summary spreadsheet. Check
measurement and payment for the complete bid items of the specifications to ensure that the
measurement conditions have been met.
iii.The estimate to complete column must never contain formulas. The input shall be actual
estimated quantities provided by the Construction Observer and reviewed by the Resident
Engineer.
iv.Completed progress payments must be reviewed and signed by the Project Manager prior to
submittal to the Contractor for signature.
v.The Engineer will review, sign, and submit the signed Progress Payment Invoices to the City
Finance Division in time to insure payment to the contractor within 30 days from the
Contractor’s signed progress payment invoices delivery to the City.
zz.Materials on Hand (Std. Spec.1-09.8)
i.Payment for materials on hand will be made in strict compliance with the Standard
Specifications.
aaa .Field Directives (Std. Spec. 1-04.4.)
i.Written field directives shall be used to enforce correction notices or initiate change orders. They
will be issued by the Resident Engineer or Construction Observer on City forms.
ii.They shall include a description of required work and in the case of changes, a rough estimate.
Signatures of the initiator, the Resident Engineer or Construction Observer are required and the
Contractor’s representative for changes.
bbb .Change Orders
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i.Change orders shall be prepared by the Resident Engineer on City approved forms, and in
compliance with ((Std. Spec. 1-04.4.)
ii.Change orders must be reviewed and signed by the Project Manager, Engineer, Engineer of
Record, Engineer, and others as may be required by City Policy.
iii.The change order, approved and issued by the Engineer, will be given to the Contractor for
endorsement. If the Contractor fails to endorse and return the change order, request an
extension of time for endorsement or responds in accordance with SStd. Spec. 1-04.4. within 14
days of delivery to the Contractor, it may be issued unilaterally by the City.
iv.Change orders shall include only force account work, bid item work, or a lump sum. Mixing any
of the above in one change order makes tracking of force account work impossible.
v.Preparation of change orders shall begin immediately following issuance of field directives or the
decision for a planned change. In the case of a planned change, the first step is a determination
that the change is not a new project by the City Attorney. The preparation of all change orders is
as follows:
1.Complete a description of the change.
2.Prepare a cost estimate by the Resident Engineer.
3.Get a change order quotation or estimate from the Contractor.
4.Establish force account estimate, bid item, or negotiated lump sum amount for the
equitable adjustment. Force account change orders are preferable.
5.Update labor list and equipment rate list if necessary.
6.Complete a reason for the change.
7.Execute the change order.
A change order has fixed unit prices and estimated bid item quantities, fixed as a lump
sum, or an open estimate in the case of force account. In any case it must be executed
immediately in order to pay the contractor for its work. Force account records are for
progress payments, not change orders.
vi.Minor Changes shall not be used.
vii.Equitable Adjustment includes the cost of the labor, equipment, materials, bid items, if any, and
the costs of non-main office extended overhead, if any ((Std. Spec.1-09.4).
viii.Completed change orders shall be filed by the Documentation Specialist.
ix.The Documentation Specialist shall maintain and update a City form Change Order tracking
spreadsheet that shall include all Field Directives and Change Orders.
ccc.Protests
i.The procedure for the Contractor to file a protest is set forth in Std. Spec. 1-04.5.
ii.The Resident Engineer, with recommendation from the Construction Manager and as reviewed
and approved by the Project Manager, shall propose resolution of protests, disputes and claims.
(Std. Spec.1-09.11). Final determination of the response to the Contractor shall be made by the
Engineer.
iii.The Documentation Specialist shall track all protests, disputes and claims on a City form serial
letter tracking spreadsheet.
ddd .Notices
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i.The method for serving and receiving notices is set forth in Std. Spec. 1.05.15. Notices from the
Contractor shall be sent to the Project Manager. Notices to the Contractor shall be prepared by
the Resident Engineer and issued by the Project Manager.
eee.City Public Works Department Notification
i.The Construction Observer shall be responsible for notifying City Public Works employees when
the following work is requested (3.ii.):
ii.Water
1.Pressure Testing
2.Disinfection
3.Purity Testing
iii.Sewer
1.Video
2.Pressure Testing
3.Manhole inspection
iv.Surface Water
1.Video
2.Pressure testing
3.Manhole/catch Basin inspection
v.Streets
vi.Curb/gutter inspection
1.Sidewalk inspection
2.Pavement inspection
fff.Public Outreach
i.Create and maintain project web page.
ii.Respond to all phone calls and emails.
iii.Maintain a record of all contacts with a separate file for any commitments made.
iv.Deliver all contacts made with a name, contact information, and a description of the substance
of the contact.
v.Presence and delivery of a report at all construction meetings
4.CONTROLLING ORDER OF CONTRACT DOCUMENTS (St d. Spec. 1-04.2)
a.Addenda
b.Proposal Form
c.Special Provisions
d.Contract Plans
e.Amendments to the Standard Specifications
f.Standard Specifications
g.City of Renton Standard Plans
h.Geotechnical Studies
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5 .CM CONSTRUCTION O FFIC E
a.The construction office shall be provided by agreement between the contractor, the consultant, and/or
the City.
b.Construction office equipment shall be provided by agreement. In the event there is a delay in power,
cable, or phone connections or equipment deficiency of any kind, it shall be the responsibility of the
consultant to temporarily provide such connections and/or equipment necessary to perform the duties of
the consultant. The City will compensate the consultant for such temporary provision of connections
and/or equipment required to be provided by others.
c.Weekly Construction Meetings will be held in the consultant’s construction office.
d.Scope of Work. This Scope of Work shall be kept and mounted on a wall in the construction office at all
times.
e.Plans and Specifications. A full-size set of Project Plans together with all other Contract Documents
shall be kept and available in the construction office at all times.
f.Chang e Tracking. The Construction Observer shall track and record all changes on separate full-size
set of plans kept in the construction office. Changes shall be recorded in red the day of or following the
change.
g.Permits. Copies of all project permits shall be kept and mounted on a wall in the Consultant’s
construction office at all times.
h.Progress Schedule. A current Progress Schedule of the entire project shall be kept and mounted on a
wall in the construction office at all times. The Resident Engineer shall track the construction progress
with a yellow highlighter. The construction progress tracking shall be based on the Pay Notes and be
entered as soon as available.
i.Post ing Notices (SStd. Spec. 1-07.9(2))
i.The Resident Engineer shall ensure that the Contractor posts the required notices listed in the
referenced standard specification and the additional documents listed in ((Constr. Man. 1-
07.(2).
ii.The location of the postings must be as set forth in the Standard Specifications at the job site or
if the project is small and the Contractor has no on-site construction office, then alternatively,
the Contractor my post the notices at the corporate office and supply each and every employee
working on the project with copies of all the required notices.
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Ta ble o f Con te nts
1. GENERAL .................................................................................................................................................................. 1
a. Construction Management. ................................................................................................................................ 1
b. Consultant’s Responsibilities ...............................................................................................................................2
c. City’s Responsibilities ...........................................................................................................................................2
d. Others’ Responsibilities ........................................................................................................................................2
e. Directing the Contractor ......................................................................................................................................2
f. Duty of the Consultant. .........................................................................................................................................2
g. Deliverables. .........................................................................................................................................................2
2. RESPONSIBILITIES ...................................................................................................................................................2
a. Construction Manager .........................................................................................................................................2
b. Resident Engineer ................................................................................................................................................ 3
c. Construction Observer (Inspector) ..................................................................................................................... 4
d. Documentation Specialist ................................................................................................................................... 4
e. Public Outreach Subconsultant .......................................................................................................................... 5
f. Testing Laboratory ............................................................................................................................................... 5
g. Project Manager .................................................................................................................................................. 5
h. Engineer ............................................................................................................................................................... 6
i. Engineer of Record ............................................................................................................................................... 6
j. Permit and Environmental Compliance Manager ................................................................................................ 7
k. City Public Works Department ............................................................................................................................. 7
3. TASKS ....................................................................................................................................................................... 7
a. Advertisement ...................................................................................................................................................... 7
b. Contract Addenda ............................................................................................................................................... 7
c. Bidder Questions .................................................................................................................................................. 7
d. Bid Deadline ......................................................................................................................................................... 7
e. Bid Opening .......................................................................................................................................................... 7
f. Conformed Contract Documents ......................................................................................................................... 7
g. ROM ..................................................................................................................................................................... 7
h. Non-materials Submittal List .............................................................................................................................. 8
i. Bid Analysis ........................................................................................................................................................... 8
j. Determination of Bid Responsiveness and Bidder Responsibility ........................................................................ 8
k. Pre-award Meeting .............................................................................................................................................. 8
l. Preparation of contract documents for execution ............................................................................................... 9
m. Award ................................................................................................................................................................. 9
n. Execution ............................................................................................................................................................. 9
o. Record Keeping ................................................................................................................................................... 9
p. Non-materials Submittal Schedule .................................................................................................................... 10
q. Materials ............................................................................................................................................................. 10
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r. Buy America ........................................................................................................................................................ 10
s. Subcontractors ................................................................................................................................................... 10
t. UDBE Subcontractors .......................................................................................................................................... 11
u. Progress Schedule ............................................................................................................................................... 11
v. Preconstruction Meeting .................................................................................................................................... 12
w. Labor .................................................................................................................................................................. 13
x. Project Labor List ................................................................................................................................................ 13
y. Contractor’s Equipment Rate List ...................................................................................................................... 13
z. Construction Observer and Documentation Specialist Oversight .................................................................... 13
aa. Notice to Proceed ............................................................................................................................................. 14
bb. Mobilization (Std. Spec.1-09.7) ....................................................................................................................... 14
cc. Weekly Construction Meetings ........................................................................................................................ 14
dd. Safety (Std. Spec. 1-07.1) ................................................................................................................................. 15
ee. Meeting Minutes ............................................................................................................................................... 16
ff. Weekly Statements of Working Days ................................................................................................................ 16
gg. Contractor’s Weekly Look-Ahead Schedule ................................................................................................... 16
hh. Conformity With and Deviations From Plans and Stakes ............................................................................... 16
ii. Testing ................................................................................................................................................................ 17
jj. Permanent Monuments ...................................................................................................................................... 17
kk. Correction Notices ............................................................................................................................................ 17
ll. Environmental ..................................................................................................................................................... 17
mm. Work Suspension ........................................................................................................................................... 18
nn. Photographs ..................................................................................................................................................... 18
oo. Diary ................................................................................................................................................................. 18
pp. Field Notebooks ............................................................................................................................................... 18
qq. IDRs .................................................................................................................................................................. 18
rr. Pay Notes (Field Notes) ..................................................................................................................................... 19
ss. As-Built Plans .................................................................................................................................................... 19
tt. Requests for Information (RFIs) ......................................................................................................................... 19
uu. Training ............................................................................................................................................................ 19
vv. Serial Letters ...................................................................................................................................................... 19
ww. Progress Payment Forms ............................................................................................................................... 20
xx. Force Account .................................................................................................................................................. 20
yy. Progress Payments ........................................................................................................................................... 20
zz. Materials on Hand ........................................................................................................................................... 20
aaa. Field Directives .............................................................................................................................................. 20
bbb. Change Orders ............................................................................................................................................. 20
ccc. Protests ............................................................................................................................................................ 21
ddd. Notices ........................................................................................................................................................... 21
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eee. City Public Works Department Notification ................................................................................................. 22
fff. Public Outreach ............................................................................................................................................... 22
4. CONTROLLING ORDER OF CONTRACT DOCUMENTS ............................................................................... 22
a. Addenda ............................................................................................................................................................ 22
b. Proposal Form ................................................................................................................................................... 22
c. Special Provisions .............................................................................................................................................. 22
d. Contract Plans ................................................................................................................................................... 22
e. Amendments to the Standard Specifications ................................................................................................... 22
f. Standard Specifications ..................................................................................................................................... 22
g. City of Renton Standard Plans.......................................................................................................................... 22
h. Geotechnical Studies ........................................................................................................................................ 22
5. CM CONSTRUCTION OFFICE ........................................................................................................................... 23
a. Construction Office ........................................................................................................................................... 23
b. Construction Office Equipment ........................................................................................................................ 23
c. Weekly Construction Meetings ......................................................................................................................... 23
d. Scope of Work ................................................................................................................................................... 23
e. Plans and Specifications .................................................................................................................................... 23
f. Change Tracking ............................................................................................................................................... 23
g. Permits ............................................................................................................................................................... 23
h. Progress Schedule ............................................................................................................................................. 23
i. Posting Notices ................................................................................................................................................... 23
City of Renton
Highlands to Landing Pedestrian Lighting Phase II CM
Fee Worksheet
60 Working Days (with 40 workins days of suspension) +
2 Weeks for Closeout
Construction
Manager
Construction
Supervisor
Resident Engineer /
Senior Construction
Observer
Senior
Construction
Technician
Construction
Technician II Accountant Labor Labor
Kutsal Brown Howe Edwards Floden Swanson Hours Dollars
Task \ Negotiated Hourly Rate $328.39 $251.73 $168.94 $143.61 $120.55 $149.84 Total Total
Task 1: Project Administration 8 0 12 0 0 2 22 $4,954.08
General Project Management 6 - 12 - - - 18 $$3,997.62
Billing and Progress Report 2 - - - - 2 4 $$956.46
Task 2: Construction Administration 12 6 88 44 72 0 222 $35,316.22
Project File/Records Keeping 2 - 20 8 24 - 554 $8,077.66
Submittals/Change Orders/Force Accounts 2 6 20 12 16 - 556 $9,198.08
Progress Payments 2 - 24 12 16 - 554 $8,363.46
Weekly Meetings/Interviews/Payrolls/Records Keeping 6 - 24 12 16 - 558 $9,677.02
Task 3: Construction Observation 0 0 104 16 16 0 136 $21,796.32
On-Site Construction Observation/IDR/FNR/FA - - 84 16 16 - 1116 $18,417.52
Record Drawings Field Notes & Mark-Up - - 20 - - - 220 $3,378.80
Task 6: Project Close-Out 4 0 36 12 16 0 68 $11,047.52
As-Built & Record Drawings 2 - 12 - - - 114 $2,684.06
Project Closeout Documentation 2 - 24 12 16 - 554 $8,363.46
Total Hours 24 6 240 72 104 2 448
Total Dollars $7,881.36 $1,510.38 $40,545.60 $10,339.92 $12,537.20 $299.68 $73,114.14
$73,114.14
Mayes/Terracon $3,255.64 $3,255.64
Totals:$3,255.64 $690.16
$7,705.99
Mileage ($0.585) $290.16 $84,765.93
Pavia Headlight System (1 unit @ $300/Month) $300.00
Courier, Reproduction, and Miscellaneous Expenses $100.00
Totals:$690.16
CONTRACT TOTAL
SUMMARY
Subconsultants
Expenses:
Labor
Subconsultants
Expenses
Management Reserve
ITEM TOTAL
16 Hours 101.23 /hr 1,619.68
Estimate 4 inspections at 4 hours per inspection 16
4 Hours 173.99 /hr 695.96
Concrete Compressive Strength Cylinder Test 20 Each 33.00 ea 660.00
Vehicle Use / Mileage (IRS rate)500 Miles 0.56 /mile 280.00
Administrative Services (Types reports, mail, postage, etc.)No Charge
Total Estimated Costs: 3,255.64$
Inspection Services
Reinforced Concrete Inspection (Materials Technician II)
City of Renton Highlands Landing Ped Light II (T)
Testing and Inspection Services
Mayes Terracon Cost Estimate No. 2021-506T Revision 1
UNIT PRICE UNITS
A four-hour minimum charge per call applies to all inspections. A premium rate of 1.5 times the regular will be
charged for all work outside of normal working hours in excess of 8 hours per day and on Saturdays, Sundays and
Legal Holidays. Payment is net 30 days. This estimate is valid for 90 days.
Laboratory Services
Miscellaneous Services
Project Management (Includes project set up, meetings,
report review, closeout services and misc. consultation)