HomeMy WebLinkAboutContract2022 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH THE OWL PROJECT
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as April 12, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and The Owl Project
(“Beneficiary/Artist”), a Washington Nonprofit and sets forth the terms and conditions under
which the City will provide a grant to Beneficiary/Artist under the Renton Municipal Arts
Commission, Municipal Art Fund, Grant Program (“Program”). The Program is funded through
the Renton Municipal Art Fund (RMC 2-8-7.B) (“Fund”), as authorized by the Renton City Council
on November 2, 2020, pursuant to RMC 2-8-4.C and 2-8-7.B.3.
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.”
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”) to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application (Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects
Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on March 1, 2022 the Commission reviewed the Beneficiary/Artist’s Application and
determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
CAG-22-143
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NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary/Artist under the
Program is up to four thousand six hundred dollars ($4,600) as a
reimbursement for eligible expenses. Except as specifically provided herein,
the Beneficiary/Artist shall be solely responsible for payment of any taxes
imposed as a result of this Agreement.
b. Award Disbursement.
i. Reimbursement Request. On a monthly, or no less than quarterly basis
during any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5) with supporting documentation
including, but not limited to, invoices or reports demonstrating
expenses for which reimbursement is sought.
ii. Effect of Award. Other than as specified, Beneficiary/Artist
relinquishes the right to any financial proceeds in association with
City’s use or reproductions of PROJECT.
iii. Payment. Payment shall be made by City within thirty (30) calendar
days after receipt and approval by the appropriate City representative
of the invoice.
iv. No waiver. Payment for any reimbursement shall not constitute a
waiver by the City of any remedies it may have for any breach of this
Agreement by the Beneficiary/Artist.
v. Tax implications. Grant funds may be taxable. Please consult your
financial advisor/tax professional for guidance. If it is required by the
IRS, a 1099 form will be issued to the Beneficiary/Artist.
2. Scope and Performance: Beneficiary/Artist agrees to create and install artwork or
produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.”
a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to
discuss the contents of the proposed PROJECT with designated City staff to
address necessary Council approvals, coordination with affected City
departments, compliance with affected City regulations such as signage or
event permits, materials to be used, and/or documentation of agreements
with Beneficiary/Artist partners such as private property where the PROJECT
will be presented. These discussions may result in revision of the PROJECT as
proposed.
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b. The final design will be provided to the City’s Municipal Arts Commission for
review, request for further revision as needed, and final confirmation prior to
installation or production of the PROJECT.
c. Beneficiary/Artist will be responsible for installing the PROJECT in its approved
design at the location identified in Exhibit 3.
d. Beneficiary/Artist agrees to create and install PROJECT no later than
December 31, 2022.
3. Installation on Private Property. [Reserved]
4. Beneficiary/Artist’s Grants and Representations:
a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that:
i. PROJECT is the original work of Beneficiary/Artist;
ii. To the extent others contributed to the PROJECT, Beneficiary/Artist
assumes all responsibility and liability for any claims of right to the
PROJECT by such others;
iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained
any rights that Beneficiary/Artist did not originally possess; and
iv. if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
b. Beneficiary/Artist acknowledges that, except for PROJECT to which section 3 of
this Agreement applies, the PROJECT will be displayed on City-owned property at
the discretion of the City. The City retains all right to remove, maintain, restore,
relocate, or otherwise alter the PROJECT in the future for any reason.
c. Beneficiary/Artist grants to City a non-exclusive license to graphically and
electronically reproduce PROJECT, while on display, for any and all future publicity
endeavors conducted by City, provided that any such reproduction is credited to
Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph,
other likeness, or biography in connection with the use of PROJECT.
5. Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist’s application for the Grant.
6. Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in
the “Program Call for Applications” (Exhibit 2)
a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
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b. No Duplication of Payment. No grant funds may be used to pay or reimburse
costs for expenditures for which Beneficiary/Artist has received any other
funding, whether state, federal or private in nature, for that same expense.
7. Beneficiary/Artist Responsibilities.
a. False Statement. The Beneficiary/Artist understands and acknowledges that
providing false information in the Application or on any documents submitted
to the City or its designees as part of the Beneficiary/Artist’s participation in
the Program may constitute fraud, justify termination of this Agreement,
trigger the Beneficiary/Artist’s obligation to return funds, and may be subject
to civil and/or criminal penalties and/or sanctions.
b. No Employee Relationship. The Beneficiary/Artist understands and
acknowledges that neither the Beneficiary/Artist nor any officer, employee or
agent of the Beneficiary/Artist shall be considered to be an employee of the
City, nor entitled to any benefits accorded City employees, by virtue of the
services provided under this Agreement. The City shall not be responsible for
assuming the duties of an employer with respect to the Beneficiary/Artist or
any employee of the Beneficiary/Artist.
c. Non-discrimination. During the performance of this Agreement, the
Beneficiary/Artist shall comply with all federal and state nondiscrimination
laws, including but not limited to, chapter 49.60 RCW, Washington’s Law
Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with
Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal
to comply with any nondiscrimination law, regulation, or policy, this
Agreement may be rescinded, canceled, or terminated in whole or in part.
d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole
proprietorship or if this Agreement is with an individual, the Beneficiary/Artist
agrees to notify the City and complete any required form if the
Beneficiary/Artist retired under a State of Washington retirement system and
agrees to indemnify any losses the City may sustain through the
Beneficiary/Artist’s failure to do so.
8. Insurance: Beneficiary/Artist shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000
for each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors
and Omissions coverage shall be provided with minimum limits of $1,000,000
per occurrence. "Professional Services", for the purpose of this section, shall
mean any Work provided by a licensed professional or Work that requires a
professional standard of care.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws
of the State of Washington, shall also be secured.
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d. Commercial Automobile Liability for owned, leased, hired or non-owned,
leased, hired or non-owned, with minimum limits of $1,000,000 per
occurrence combined single limit, if there will be any use of Beneficiary’s
vehicles on the City’s Premises by or on behalf of the City, beyond normal
commutes.
e. Beneficiary/Artist shall name the City as an Additional Insured on its
commercial general liability policy on a non-contributory primary basis. The
City’s insurance policies shall not be a source for payment of any
Beneficiary/Artist liability, nor shall the maintenance of any insurance
required by this Agreement be construed to limit the liability of
Beneficiary/Artist to the coverage provided by such insurance or otherwise
limit the City’s recourse to any remedy available at law or in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing
the proper endorsements, shall be delivered to the City before performing the
PROJECT.
g. Beneficiary/Artist shall provide the City with written notice of any policy
cancellation, within two (2) business days of their receipt of such notice.
9. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts
with respect to all matters covered by this Agreement, including personnel,
property, financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be
required by applicable Washington State records retention laws, but in any
case for a period of six (6) years after all funds have been expended or
returned to the City, whichever is later, to ensure proper accounting for all
funds and compliance with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the
expiration of the six (6) year period provided in Section 4(b) above, the records
shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
d. Right of Access. The City, or its authorized representatives, shall have the right
of access to records (electronic and otherwise) of Beneficiary/Artist in order
to conduct audits or other investigations.
e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be
subject to disclosure under the Public Records Act, Ch. 42.56 RCW.
i. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Beneficiary/Artist shall make a
due diligent search of all records in its possession or control relating to
this Agreement and the PROJECT, including, but not limited to, e-mail,
correspondence, notes, saved telephone messages, recordings,
photos, or drawings and provide them to the City for production.
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ii. In the event Beneficiary/Artist believes said records need to be
protected from disclosure, it may, at Beneficiary/Artist’s own expense,
seek judicial protection. Beneficiary/Artist shall indemnify, defend, and
hold harmless the City for all costs, including attorneys’ fees, attendant
to any claim or litigation related to a Public Records Act request for
which Beneficiary/Artist has responsive records and for which
Beneficiary/Artist has withheld records or information contained
therein, or not provided them to the City in a timely manner.
10. Beneficiary/Artist shall produce to the City for distribution any and all records responsive to
the Public Records Act request in a timely manner, unless those records are protected by
court order. The provisions of this section shall survive the expiration or termination of this
Agreement.
11. Publications. Any publications produced with funds from this Agreement must display the
following language: “This project is being supported, in whole or in part, by a grant from the
City of Renton.”
12. Disclaimer by the City. The City expressly disclaims any and all responsibility or liability to
Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons
resulting in death, bodily injury, property damages, or any other losses resulting in any way
from the performance of this Agreement or any other losses resulting in any way from the
performance of the Agreement, or any subcontract thereto. This Agreement does not in any
way establish an agency relationship between or among the City and/or Beneficiary/Artist.
13. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that
any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole
responsibility and will not be paid by the City.
14. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that
is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall return
funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees
that it is financially responsible for and will repay the City any and all indicated amounts
following an audit exception which occurs due to Beneficiary/Artist’s failure, for any
reason, to comply with the terms of this Agreement. This duty to repay the City shall not
be diminished or extinguished by the termination of the Agreement.
15. Termination. The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing.
In the event of such termination or suspension, Beneficiary/Artist waives any right to un-
distributed portions of the award.
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16.Conflict of Interest.
a.Beneficiary/Artist designees, agents, members, officers, employees,
consultants, and any other public official who exercises or who has exercised
any functions or responsibilities with respect to the Program during his or her
tenure, or who is in a position to participate in a decision-making process or
gain inside information with regard to the Program, are barred from any
interest, direct or indirect, in any grant or proceeds of the Program, or benefit
there from, which is part of this Agreement at any time during or after such
person's tenure.
b.The City’s Code of Ethics and Washington State law prohibit City employees
from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure
compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist
shall not give a gift of any kind to City employees or officials.
c.Beneficiary/Artist also confirms that Beneficiary/Artist does not have a
business interest or a close family relationship with any City officer or
employee who was, is, or will be involved in selecting the Beneficiary/Artist,
negotiating or administering this Agreement, or evaluating the
Beneficiary/Artist’s performance of the Work.
17.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time to
time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period for
notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile
delivery will be deemed to have commenced on the first business day following transmission.
Email and telephone may be used for purposes of administering the Agreement, but should
not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Meena Merchant
Founder
The Owl Project
528 Edmonds Ave NE
Renton, WA 98056
Phone: (917) 648-9104
Email: meena@werxo.com
18.Waiver/Conflict of Terms.
a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision
of this Agreement by the other party will not operate, or be construed, as a
waiver of any subsequent breach by either party or prevent either party from
thereafter enforcing any such provisions.
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b.In the event of any inconsistencies between Beneficiary/Artist proposals and
this Agreement, the terms of this Agreement shall prevail. Any
exhibits/attachments to this Agreement are incorporated by reference only to
the extent of the purpose for which they are referenced within this
Agreement. To the extent a Beneficiary/Artist-prepared exhibit conflicts with
the terms in the body of this Agreement or contains terms that are extraneous
to the purpose for which it is referenced, the terms in the body of this
Agreement shall prevail and the extraneous terms shall not be incorporated
herein.
19.Modification. This Agreement may only be amended by written agreement signed by both
Parties.
20.Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall
prevail.
21.Severability. In the event any term or condition of this Agreement or application thereof to
any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
22. Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret this
Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/Artist is a foreign corporation not registered with the State of Washington.
23. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its cost
and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist’s performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the City only, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker’s
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
PAGE 9 OF 16
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
24.Complete Agreement. This Agreement sets forth the complete expression of the agreement
between the Parties, and any oral representations or understandings not incorporated
herein are excluded. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1 – Renton Municipal Arts Commission Grant Program – Application Criteria
2 – Renton Municipal Arts Commission Grant Program – Call for Applications
3 – Renton Municipal Arts Commission Grant Program – Beneficiary/Artist’s Application
4 – Renton Municipal Arts Commission Grant Program – Projects Awarded
5 – Renton Municipal Arts Commission Grant Program – Reimbursement Request Form
6 – Renton Municipal Arts Commission Grant Program – Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
[SIGNATURE PAGE TO FOLLOW]
PAGE 10 OF 16
CITY OF RENTON
By:_____________________________
BENEFICIARY/ARTIST
By:____________________________
C.E. “Chip” Vincent
CED Administrator
Meena Merchant
Founder, The Owl Project
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Grant Template: 02.16.2022 (Legal Ref # 1983)
4/20/2022
Approved by Patrice Kent via 4/13/2022 email
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
DEADLINES
Application Due:
February 16, 2022
(for projects occurring
March-June)
May 5, 2022
(for projects occurring
July-December)
GET HELP
We are on hand to answer
your questions and assist
with your application. Call
during regular business
hours.
Arts@rentonwa.gov
425.430.6581
arts@rentonwa.gov
SUPPORT FOR THE ARTS
IN RENTON
Funding for arts, cultural and heritage
projects that serve residents and visitors in
Renton, Washington
We encourage innovative projects by artists
and communities that showcase cultural
diversity, increase understanding, and
inspire new forms of creative participation
and opportunities for growth, particularly for
under-served groups.
Grant awards range from $500 to
$10,000. Projects must take place during
2022 and should be completed by
December 15, 2022.
Art courtesy of Rick Moreno
2022 Grant Guidelines
Page 2
Program Overview
Purpose
• The Renton Municipal Arts Commission’s grant
program offers grants to individuals, organizations and
community groups for arts and culture projects and
events that serve the general public in Renton.
Public Funding = Public Benefit
Projects should provide public benefit. Examples of
public benefit are:
•Free public performances, exhibitions, workshops,
screenings, or readings.
•Free scholarships to ongoing, fee-based arts
educational or training programs.
•Accommodating services that expand access and
inclusion to individuals with limited physical or
English-speaking abilities.
Funds May Be Used To:
•Produce one-time performances, exhibits,
special events or programs that bring arts or
cultural experiences to Renton residents.
•Provide opportunities for independent artists
to develop and present new work in all
mediums.
•Improve arts and cultural opportunities for
artists and audiences from diverse
communities.
•Participatory and educational opportunities
for youth, multicultural, seniors, and special
populations.
•Increase access to arts and cultural events
by providing discount tickets and/or free
educational programs.
•Projects that are not: located in Renton;
primarily benefit Renton residents; or are not
offered free of charge, or at reduced rates to
the extent possible;
•Projects that are not open to the public;
•Projects that have already been completed;
•Projects that support or oppose a specific
interest such as a particular business,
political, or religious viewpoint or
organization;
•Capital construction projects;
•Projects that use the Grant funds to provide
cash awards to individuals;
•Projects which preclude reasonable access
by the general public, such as in a location
not open to the general public, or for which
membership is required, or admission
charges cannot be reduced or waived for
accessibility
Funding Restrictions include:
The following types of projects are NOT eligible for
funding:
Application Review Process
The Renton Municipal Arts Commission approves all
The City of Bellevue reserves the right to change this
timeline.
2019 Special Projects Guidelines
2022 Art Grant Guidelines
funding. Approvals are based on recommendations from
the Arts Commission Grants Committee. Applications
are reviewed on a competitive basis according to the
overall purpose of the program and the criteria for
eligible organizations. Incomplete applications submitted
after the deadline may not be reviewed.
2022 Timeline (two opportunities to apply)
Round 1 (for projects/events occurring Mar through Jun)
Round 2 (for projects/events occurring Jul through Dec)
Application packet
The application is available at rentonwa.gov/rmac, and is
due according to the schedule above. Please complete
the form in its entirety and submit it along with all
supplemental materials online. Incomplete applications
will delay funding consideration. Additional information or
clarification may be requested by the Grants Committee.
Jan 26
Feb 16
Feb 21
Feb 28
Mar 1
Mar
Dec 16
Online application available
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
Presentation to City Council and
Announcement of Grant Awards
Post-grant report due
Online application available
Applications due
Grants Committee Review
Applicant interviews and Committee
Recommendation to Commission
Arts Commission review of recommended
applications
Presentation to City Council and Announcement
of Grant Awards
Post-grant report due
Feb 17
May 5
May 23
May 30
Jun 7
Jun
Dec 16
2022 Art Grant Guidelines Page 3
Funding
Generally, the maximum award is $10,000 and the
minimum award is $500. However, the Arts Commission
may recommend greater or lesser amounts.
Timing of Projects
Projects must take place during 2022 and should be
completed by December 15, 2022.
Payment
Payment will be made at the end of the project.
Exceptions may be made, depending on circumstances
and City policy. The funding recipient will turn in
invoice(s) and a final report to the Arts Commission for
reimbursement. Invoices and final reports are due by
December 16. Checks are normally mailed within 30
days of the invoice date and receipt of completed
paperwork.
Eligibility
Who May Apply
•Individuals, groups of people (all ages),
neighborhood or business organizations seeking
funding for an art project or cultural event
•Independent Artists, Arts and Cultural
organizations, including professional and
community-based groups
•IRS not-for-profit status – 501 (c)(3) – is not
required.
•A City of Renton business license may be required.
Evaluation Criteria
Artistic Innovation
•Quality and promise of the proposed arts,
cultural, and heritage project to meet the cultural
needs of an audience and/or constituent group.
•Innovative approach to foster creative and civic
participation by Renton's diverse residents and
visitors, particularly underserved people and
communities.
•Fills a gap in art, cultural, or heritage offerings
and opportunities not regularly available to
Renton residents and visitors.
•Proposed projects must take place in Renton.
•Proposed projects must serve and be accessible
to residents of Renton.
•Independent artists must present new works to
the public.
•Priority will be given to projects that involve
Renton-based artists and organizations.
•Demonstrated experience of project leaders to
accomplish the scope and scale of the project.
•Evidence of thoughtful planning including clearly
articulated goals and process for evaluation.
•Realistic budget and timeline.
Public Access and Benefit
Project Feasibility
Application Instructions
•Complete the application available on rentonwa.gov/
rmac, including supplemental materials
•Incomplete and/or inaccurate applications will result in
return of application, delaying funding consideration or
potential denial of funding consideration.
•Start the application process as far in advance as
possible at least three months before your project start
or event date
•Submit completed application to arts@rentonwa.gov
•You may be asked to present your proposal to the Arts
Commission
•For additional information or clarification, please call
(425)430-6581, or email arts@rentonwa.gov
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
CITY OF RENTON
FOR IMMEDIATE RELEASE
January 20, 2022
City of Renton Contacts
Maryjane Van Cleave, Communication & Engagement Director, 425-430-6713
Jessie Kotarski, Economic Development Manager, 425-430-6581
Renton Municipal Arts Commission accepting 2022 grant applications
Deadline for application for projects occurring March through June Wednesday, February 16, 2022.
RENTON, WA – Renton Municipal Arts Commission is accepting grant applications to fund 2022 arts and
culture projects in Renton. Funding is available for art, cultural and heritage projects that serve residents and
visitors in Renton. The program also encourages innovative projects that showcase Renton’s cultural diversity,
increase our understanding of ourselves as individuals and as a society, and inspire new forms of creative
participation and growth opportunities, particularly for under-served groups.
The Commission is currently accepting proposals for the 2022 Arts Grant Program, which supports projects
that forward the Commission’s goal to enrich and increase participation and awareness of the cultural and
artist community and advocate for arts education at all levels. The RMAC grant program offers grants to
individuals, organizations and community groups for arts and culture projects and events that serve the public
in Renton.
Awards range from $500 to $10,000 and two rounds of funding will be offered in 2022. Applications for the
first round, intended to fund projects that take place between March and June 2022 are due Wednesday,
February 16, 2022. Grant awards will be announced by March 15, 2022 and projects must be completed by
December 15, 2022.
The commission will host two virtual grant Q&A sessions via Zoom on Thursday, February 3 from 12pm to 1pm
and Monday, February 7 from 7pm to 8pm. The Q&A session is an opportunity to meet members of the grants
committee, ask questions, and connect with other applicants. The Q&A session is casual with no pre-
registration required.
The application is available online. Any questions concerning the application the process may be directed to
Jessie Kotarski at 425-430-6581 or via email at arts@rentonwa.gov.
About the City of Renton
The City of Renton, Washington, with a population of 105,500 (2020), is located on the southeast shore of Lake
Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business
climate have attracted nationally recognized companies that wish to provide employees and their families an
outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, the Seattle Seahawks, and the eternal
resting place of Jimi Hendrix. More information is on our website, in news releases, or on Facebook, Twitter,
and Nextdoor.
About the Renton Municipal Arts Commission
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
Renton Municipal Arts Commission was formed over fifty years ago to act in an advisory capacity to the city
government in connection with the city's artistic and cultural development and as stewards of the City of
Renton art collection. The commission strives to support and connect people with arts and culture endeavors
in the Renton community. For more information about the Renton Municipal Arts Commission, contact
arts@rentonwa.gov or visit facebook.com/rentonarts.
###
PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAM
BENEFICIARY/ARTIST’S APPLICATION
2/12/22, 10:13 PM Print Preview : 2022 RMAC Grant Application : Entry # 1255
https://visitrentonwa.com/?gf_page=print-entry&fid=9&lid=1255¬es=1 1/2
2022 RMAC Grant Application : Entry # 2022 RMAC Grant Application : Entry # 12551255
Name of your Organization
The Owl Project
Contact Person and Title
Meena Merchant, Founder
Contact person email address
meena@werxo.com
Organization Address
528 Edmonds Ave NE
Renton, WA 98056
United States
Map It
Phone
(917) 648-9104
Have you applied for a Renton arts grant award in the past?
Yes
Have you received funding in previous years from the Renton Arts Grant Program?
Yes
Please list the most recent project and the grant amount for which you have previously received funding
Renton BLM Street Mural 2021
Select that category best describes your project
Project or event support
Check the one arts discipline that best describes your proposed project:
Film/Video
Project or Event Title
Renton BLM Street Mural: The Community Speaks
Project Summary
Now that the Renton BLM Street Mural is a reality, we would love to create a short film piece to document how it came to be, and
most importantly, what it means to the community. We plan on filming at the mural site, as well as in our studio. We already have a
short list of interviewees, as well as prospective team for the production and the editing of the project. We would love for this film
to bring more attention to the community work done here and inspire others to make things happen in their own communities! The
film is also meant to showcase the inspiring work done by our own community and celebrate what Renton has created.
2/12/22, 10:13 PM Print Preview : 2022 RMAC Grant Application : Entry # 1255
https://visitrentonwa.com/?gf_page=print-entry&fid=9&lid=1255¬es=1 2/2
2022 RMAC Grant Application : Entry # 2022 RMAC Grant Application : Entry # 12551255
Funding Amount
4600
List the beginning and ending date of your project
3/1/2022 - 12/1/2022
The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved
populations in the City of Renton and broader community. Please detail what steps you hope to take to connect with under-
served populations in the community. (100 words)
We plan to highlight voices that may not usually be heard, and use BIPOC crew to help create and finish the film.
Budget
BLM-Mural-Film-Budget-2022.xlsx
Application Certification
I agree to the privacy policy.
I understand the City of Renton and Washington state limitations placed on use of public funds and certify that the requested
funds will be used only for the purposes described in this application or as approved by the RMAC. I understand use of funds is
subject to audit by the State of Washington. I have read and understand the criteria by which our application will be evaluated and
understand that if our application is selected for funding, we will be required to enter into a binding agreement with the City to
ensure completion of the project
Name
Meena Merchant
Certification
I certify that my statements are true and have approval from my board/agency to apply for this grant.
I have read and understand the RMAC Grant Guidelines and will provide all documentation requested by the City in support of
this application.
I consent to having this website store my submitted information to process this grant application.
Upload any supporting documentation, including artist bios, organization overview, description of project partners or other
relevant information in support of your application.
Renton-BLM-Mural-Project-People.docx
Renton BLM Mural: Short Film
Budget
Item Cost
Studio Rental 500.00$
Equipment for filming 300.00$
Crew for filming 1,800.00$
Editor 1,700.00$
Stock Music 75.00$
Media/Storage 100.00$
Food/incidentals 125.00$
4,600.00$ total
PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAM
PROJECTS AWARDED
ApplicantContact InfoAddress Project or Event Title Project dates Project SummaryFunding RequestGrant Comm RecALL IN Outreach and MentoringLovell Davislovell@alliin.org(206) 402‐22431032 Edmonds Ave NE Renton, WA 98055I Got Now EP and WorkshopsMarch 7th‐June 15Requesting funds for a four‐song compilation EP that will consist of Poetry, Spoken Word, Singing, and Rapping. Includes five workshops that will equip both up‐and‐coming and established artists on how to develop their craft in singing, producing, and writing music, and poetry. With each class, youth will build skills necessary for future opportunities in the Arts scene. There will be a once‐a‐week hip‐hop dance class that will run for four weeks.$7,750$0Allied Arts of RentonLinda Middlebrooks President jmidbk@aol.com(206) 772‐4010PO Box 151 Renton, WA 98057Creative Kids Virtual Art ContestMarch 2022 to May 31, 2022A visual arts contest for age groups 6 to 10, 11 to 14, 15 to 18. These are the youth in our Community. Entries will be sent electronically and judged by AAR members and local arts patrons.$1,365$1,365Anna Mia Davidson PhotographyAnna Mia Davidson anna@annamiadavidson.com (206) 390‐75842411 E Roy Street Seattle, WA 98112American Muslim: Public Art Instillation of Large Scale Photography CanvasesMay 1 2022‐June 30 2022A photographic portrait project about American Muslim Women of the millennial generation living in the greater King County area. Presentation would be large 6 foot images printed on vinyl to hang on wire fencing in areas of city with low Muslim representation in order to present awareness of Muslim women.$10,000$0Armed BettiesJackie Maya ‐ Creator/Producer jackieo4221@gmail.com(903) 258‐24943704 NE 14th St Renton, WA 98056Armed Betties Web SeriesMay ‐ July “ARMED BETTIES” is a web series with a diverse, layered, and character‐driven story that follows best friends Coco and Rayna as they are recruited into an all‐female bodyguard team and learn what it means to stand in their own power.$10,000$0Baile Dior Studios LLCTiQuida Spellman BAILEDIORSTUDIOS@GMAIL.COM(425) 954‐6563PO Box 64 Renton, WA 98057"We are Dior" A Juneteenth Celebration.6/17‐6/18 2022Celebration of Juneteenth. The application included requests for 2 months of dance lesson scholarships for 25 students$9,940 $3,000Bryn Mawr Elementary SchoolIrene Miyamoto/ PTA Vice Pres irenesolano@live.com(206) 769‐70448212 S 118th St Seattle, WA 98178Student End of the School Year Music ConcertMarch 2022 ‐ June 2022Funding for guitars ($2354.37) and for a music teacher to instruct students in guitar performance. An end of school year concert for the public.$3,000$3,000Elevate Pr ManagementFranchesca Varags CEO elev8prm@gmail.com(425) 530‐983215852 118th Ave Se Renton, WA 98058JuneteenthMarch 2022‐ June 2022Juneteenth event 2021 last year was such an amazing success. Having almost 500 people in the Renton community come out and celebrate the now national holiday was incredible$3,150$0Exhibit 4
Elevate Pr ManagementFranchesca Vargas CEO elev8prm@gmail.com (425) 530‐983215852 118th Ave Se Renton, WA 98058BLM Artwalk March 2022 May 2022An art walk to highlight that fact that Black Lives Matter. Highlighting black excellence through art form. $4,650 $0Evergreen City BalletElizabeth Rogers, Board Member parentguild@evergreencityballet.org1300 Bronson Way N Renton, WA 98057"Dance for All" orginal art building mural3/12/22 ‐ no end dateRequest for a mural on the former Bryant Motors building; the new location for ECB. Hand painted exterior mural by local South King County muralist Renee Hazen. The mural will be 57 feet long and 7.5 feet tall to cover the window sections with broken glass.$5,300 $5,300Jean BradburyJean Bradbury jean@patchworkplanet.com (206) 859‐99296019 44th Ave NE Seattle, WA 98115Native Plants of Renton June 1‐June 30 2022Celebration of native plant species and to honor native American traditions. Local youth will be exposed to Duwamish language and botany and students will learn observation and drawing skills. Result: a painting which could be printed as a poster featuring the native names of the species suitable for display in schools and classrooms. It can also be available digitally.$4,850 $0Key To ChangeQuinton Morris, Executive Director grants@keytochangestudio.org (425)276‐170119640 SE 272nd St Kent, WA 98042The Key to Change 2022 Concert Series4/22 ‐ 12/2022Funding to cover the production costs of four Key to Change concerts and the 3‐day Solo String Festival.$10,000 $10,000Kingcon NWBrian Morris, CEO admin@kingconnw.com (206) 914‐80544329 SE 3rd Street Renton, WA 98057Kingcon NW 2022 Oct 28th, 2022 to Oct 30th, 2022Kingcon NW 2022 will be a community event that will once again showcase local artists in various disciplines and provide educational panels and workshops to both local artists and vendors and the general public. $7,500 $5,000Mayor's Inclusion Task Force / City of RentonBenita Horn, Inclusion & Equity Consultant bhorn@rentonwa.gov1055 South Grady Way Renton, WA 980572022 Renton Multicultural Festival ‐ Whimsical Multicultural Art ProjectMay 6, 2022 to May 7, 20222022 Renton Multicultural Festival ‐ The Whimsical Multicultural Project table hopes to engage children and youth in creating art that reflects them for what we hope will result in a public installation. Each child or youth will receive a kit containing mosaic glass pieces to create the colorful picture. A base that will have a pre‐drawn character on it. These kits will feature whimsical characters such as mermaids, fairies, elves dragons, fauns, unicorns, pixies, etc.$4,976 $1,576
The Beacon Studio LLCHocine Jouini ‐ Owner hocinejouini@gmail.com (206) 687‐8301150 S Tobin St Renton, WA 98057Massive Monkees Studio "The Beacon" Grand‐Opening4/30/2022 Massive Monkees is a BIPOC owned and led Seattle‐based Hip Hop collective that has brought national and international attention to Greater Seattle area with two‐time world championships, TV appearances, global tours, and were directly involved in breakdancing’s inclusion in the 2024 Olympics. The grand opening at the new Renton location at 150 S Tobin St will be a free event for the community that will feature classes for the youth, a breakdance battle, performances by some the best dancers in the NW hip Hop dance community along with Djs and other special guests.$6,000$0The Owl ProjectMeena Merchant, Founder meena@werxo.com(917) 648‐9104528 Edmonds Ave NE Renton, WA 98056Renton BLM Street Mural: The Community Speaks3/1/2022 ‐ 12/1/2022A short film piece to document how the BLM street mural came to be and what it means to the community. The goal of the film is to bring more attention to the community work done here and inspire others to make things happen in their own communities! The film is also meant to showcase the inspiring work done by our own community and celebrate what Renton has created.$4,600$4,600Totals $123,081 $33,841
PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
Recipient name
Mailing address
Contract No.
Date Invoice # Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $$ $ $ $
Copies of invoices, receipts, or other items that reflect project expenses
Completed Final Report
Attached IRS Form W9
Amount requested $
Signature
Printed name
Exhibit 5
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Reimbursement Request Form
Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred
following the execution of the contract and no later than December 31, 2022. Sufficient documentation
includes:
PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAM
FINAL REPORT FORM
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Exhibit 6
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Final Report Form
Organization Name:
Mailing Address:
Contact Name:
Contact Phone: Contact E-mail:
Reimbursement amount request:
Project start date: Project end date:
Briefly describe the outcome of your project including benefits to the public (e.g. free
public performances, exhibitions, workshops, screenings, or readings; scholarships to
ongoing, fee-based arts educational or training programs or accommodations made to
expand access and inclusion to individuals with limited physical or English-speaking
abilities).
Estimate (or provide direct counts for ticketed events) the number of participants involved
in the project:
Describe promotional efforts for this project.
Attach schedule of activities; reports and publications; copies of printed publicity,
programs, newspaper clippings; or photos. Note: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission was used in publicity.
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Did you achieve the goals you had set for the project? Describe.
Describe any difficulties. (For example: scheduling difficulties, problems in getting people
to participate, low attendance, etc.)
We certify that the information contained in this report is true and correct to the best of
our knowledge. I acknowledge that we’ve made a copy of this final report for our records
_________________________ ___________________________
Printed Name Authorized Signature
_________________
Date
Return form and report to: Renton Municipal Arts Commission, 1055 S Grady Way,
Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-6581 if you have
questions)
For Office Use Only:
Approved By: ____________________ Account #: