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Council 08/08/2005
AGENDA RENTON CITY COUNCIL REGULAR MEETING August 8, 2005 Monday, 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. ADMINISTRATIVE REPORT 4. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 8/1/2005. Council concur. b. City Clerk reports bid opening on 7/28/2005 for CAG-05-106, 25% Liquid Sodium Hydroxide Supply Contract; three bids; and submits staff recommendation to award the contract to the low bidder, Univar USA, Inc., in the amount of $105,627.17. Council concur. c. Transportation Systems Division recommends approval of the Trans -Valley Corridor Intelligent Transportation System project interlocal agreement for the transfer of ownership and the operation and maintenance of traffic signals and related equipment along the Trans -Valley Corridor. Refer to Transportation (Aviation) Committee. 6. CORRESPONDENCE 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Community Services Committee: John G. DuBois Appointment to Library Board; Jimmy Cho and Robert Bonner Appointments to Planning Commission b. Finance Committee: Vouchers; Financial Management Policies c. Transportation (Aviation) Committee: AT&T Airport Lease Addendum; Aerodyne Aviation Airport Lease Addendum; KPG Contract for Rainier Ave. S. & Hardie Ave. SW Improvement Projects; Maple Valley Hwy. Improvements Cedar River Access Project Bid Award 8. RESOLUTIONS AND ORDINANCES Ordinance for second and final reading: Allowing road closures of one day or less to be governed by administrative action (1st reading 8/01) 9. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10. AUDIENCE COMMENT 11. ADJOURNMENT (CONTINUED ON REVERSE SIDE) COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 6:30 p.m. Introduction of New Finance & Information Services Administrator: Michael Bailey; 2nd Quarter Financial Report • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting August 8, 2005 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TERRI BRIERE, Council President; DENIS LAW; DAN CLAWSON; TONI COUNCILMEMBERS NELSON; DON PERSSON; MARCIE PALMER. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL EXCUSE ABSENT COUNCILMAN RANDY CORMAN. CARRIED. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; SANDRA MEYER, Transportation Systems Director; LINDA HERZOG, Interim Assistant to the CAO; CHIEF GARRY ANDERSON, Police Department. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2005 and beyond. Items noted included: • Nominations for Renton Citizen of the Year are being accepted through 8/31/2005. Forms are available at the Chamber of Commerce office and City Hall, or nominate on-line at the City's website at www.ci.renton.wa.us. • Using a secure system, the City can now accept utility bill payments on-line via credit card or e-check. Single-family residential accounts and duplex utility accounts are accepted with an account number or via street name and number. • Registration began last week for the fall adults sports programs with three out of the four volleyball leagues filled by the second day of registration. This very popular program provides an opportunity for friends and co- workers to enjoy after work fun. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S., #306, Renton, 98055, displayed Citizen Comment: Johnson - photographs of a hike to Summit Lake at Mt. Rainier National Park, which was Various organized by the Renton Senior Activity Center. On another matter, Mr. Johnson noted the flower displays in the cities of Everett and Bremerton, and he encouraged the City to work with local businesses to expand on the flower displays in Renton. On another subject, Mr. Johnson pointed out that the sidewalk handicap curb ramps along S. 4th St. at Morris Ave. S. and Shattuck Ave. S. need upgrading. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 8/1/2005. Council concur. 8/1/2005 August 8, 2005 Renton City Council Minutes Page 281 CAG: 05-106, 25% Liquid City Clerk reported bid opening on 7/28/2005 for CAG-05-106, 25% Liquid Sodium Hydroxide Supply, Sodium Hydroxide Supply; three bids; and submitted staff recommendation to Univar USA award the contract to the low bidder, Univar USA, Inc., in the amount of $105,627.17. Council concur. Transportation: Trans -Valle} Transportation Systems Division recommended approval of the Trans -Valley Corridor Intelligent Corridor Intelligent Transportation System project interlocal agreement for the Transportation System transfer of ownership and the operation and maintenance of traffic signals and Interlocal Agreement related equipment along the Trans -Valley Corridor. Refer to Transportation (Aviation) Committee. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Community Services Committee Chair Nelson presented a report Community Services recommending concurrence in the Mayor's appointment of John G. DuBois to Committee the Library Board for an unexpired five-year term expiring 6/1/2009. MOVED Appointment: Library Board BY NELSON, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Appointment: Planning Community Services Committee Chair Nelson presented a report Commission recommending concurrence in the Mayor's appointment of Jimmy Cho and Robert Bonner to the Planning Commission for three-year terms that expire 6/30/2007, replacing Natalie Dohrn and Eugene Ledbury, respectively. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Councilwoman Nelson introduced Robert Bonner who expressed his appreciation for the opportunity to serve the Renton community. Finance Committee Finance Committee Chair Persson presented a report recommending approval Finance: Vouchers of Claim Vouchers 239741 - 240148 and two wire transfers totaling $3,588,218.74; and approval of Payroll Vouchers 58876 - 59242, one wire transfer, and 623 direct deposits totaling $2,101,831.65. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to approve an Airport: AT&T Lease, addendum to PAG-87-001, airport operating permit and agreement with AT&T, Addendum #3, Fiber Optic for AT&T's fiber optic line. The Committee further recommended that the Line, PAG-87-001 Mayor and City Clerk be authorized to sign the lease addendum. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Lease: Aerodyne Aviation Transportation (Aviation) Committee Chair Palmer presented a report Addendum #11, Airport, LAG- recommending concurrence in the staff recommendation to approve Addendum 84-006 #11 to the airport lease with South Cove Ventures, LLC, dba Aerodyne Aviation, to increase the leased square footage of lease LAG-84-006. The Committee further recommended that the Mayor and City Clerk be authorized to sign the lease addendum. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. August 8, 2005 Renton City Council Minutes Page 282 Transportation: Rainier Ave S Transportation (Aviation) Committee Chair Palmer presented a report & Hardie Ave SW recommending concurrence in the staff recommendation to approve the Improvement Projects Design, engineering services contract with KPG, Inc., in the amount of $115,639.07, for KPG Inc design engineering as a part of the Rainier Ave. S. and the Hardie Ave. SW Transit Improvement Roadway Alignment projects. Approval was also sought for additional project expenditures of up to $10,000 for related staff costs, $57,000 for future coordination efforts, and $16,899.93 for contingencies. The Committee recommended a transfer of funds from the NE 4th St. and Hoquiam Ave. NE project budget in the amount of $190,000, and from the Transit Center Video Project budget in the amount of $10,000 to the Hardie Ave. SW Transit and Multimodal Improvement Project budget, for a total transfer amount of $200,000 to cover the costs. The Committee further recommended that the Mayor and Cites be authorized to sign the contract. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CAG: 05-098, Maple Valley Transportation (Aviation) Committee Chair Palmer presented a report Hwy Improvements Cedar recommending concurrence in the staff recommendation to award a contract to River Park Access, Sanders Sanders General Construction in the amount of $972,213 for the Maple Valley General Construction Hwy. (SR-169) Improvements Phase 1 Cedar River Park Access Project. The Committee further recommended that Council authorize funds to be transferred into this project from the following projects: 1. NE 4th St. and Hoquiam Ave. NE Project in the amount of $100,000; 2. Lake Washington Blvd. Slip Plane Project in the amount of $20,000; 3. Rainier Ave. (S./SW 7th St. to SAth Pl.) Project in the amount of $30,000; 4. 1 % for the Arts in the amount of $14,000; 5. Bicycle Route Development Program in the amount of $10,000; 6. Arterial Circulation Program in the amount of $45,000; and 7. Missing Links Program in the amount of $29,300. The total transfer amount is $248,300 to cover the project budget shortfall due to additional construction costs, Puget Sound Energy construction costs, and construction contingencies. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following ordinance was presented for second and final reading and ORDINANCES adoption: Ordinance #5152 An ordinance was read amending Section 9-9-3 of Chapter 9, Street Closure, of Transportation: Street Closure Title IX (Public Ways and Property) of City Code by allowing road closures of Ordinance one day or less to be governed by administrative action. MOVED BY LAW, SECONDED BY PALMER, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS MOVED BY BRIERE, SECONDED BY PERSSON, COUNCIL CHANGE Council: Meeting Time POLICY #800-02, MEETINGS OF THE CITY COUNCIL, TO STATE THAT Change, Permanent (COW & THE REGULAR BUSINESS MEETINGS OF THE CITY COUNCIL Regular Meeting) COMMENCE AT 7:00 P.M., AND THAT THE COMMITTEE OF THE WHOLE MEETINGS BE HELD AT 6:00 P.M., EFFECTIVE SOMETIME IN SEPTEMBER 2005. CARRIED. August 8, 2005 Renton City Council Minutes Page 283 Transportation: Jones Rd Councilman Persson requested an update on the Jones Rd. Bridge (Elliott Bridge Closure, Traffic Bridge) replacement project. Planning/Building/Public Works Administrator Volume Increase Gregg Zimmerman stated that he will provide Council with an update. EXECUTIVE SESSION MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL RECESS AND ADJOURNMENT INTO EXECUTIVE SESSION FOR APPROXIMATELY TEN MINUTES TO DISCUSS LITIGATION WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 7:59 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 8:15 p.m. Bonnie 1. Walton, CMC, City Clerk Recorder: Michele Neumann August 8, 2005 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING August 8, 2005 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE TUES., 8/09 Annexation Policy and Strategy (Briere) 2:00pm-5:00pm *Council Conference Room* MON., 8/15 I-405 Corridor Program Update; 6:00 p.m. 2006-2011 Capital Improvement Projects COMMUNITY SERVICES (Nelson) FINANCE MON., 8/15 Vouchers (Persson) 5:00 p.m. PLANNING & DEVELOPMENT (Clawson) PUBLIC SAFETY MON., 8/15 Valley Special Response Team Interlocal (Law) 5:30 p.m. Agreement Addendum TRANSPORTATION (AVIATION) THURS., 8/11 (Palmer) 3:30 p.m. UTILITIES (Corman) THURS., 8/11 4:30 p.m. Cedar River Hangar Building Reversion to City Ownership Utilities Capital Improvement Projects (briefing only) NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. CITY OF RENTON MEMORANDUM DATE: August 8, 2005 TO: Terri Briere, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION On Thursday, August 4, 2005, just before 6:00 p.m., two aircraft - a chartered float plane with five passengers and a Cessna 150 with a flight instructor and student pilot - collided in mid -air one to 1'/z miles northeast of the Renton Municipal Airport. The Cessna 150 crashed into Kennydale Elementary School, resulting in two fatalities. No one on the ground was injured, and property damage was confined to Kennydale Elementary, a building slated to be razed. The National Transportation and Safety Board and the Federal Aviation Administration are investigating the incident. The Renton School District has had preliminary discussions with federal officials, school district construction companies, and insurance providers about the incident, liability issues, timeline for recovery of the plane, and so on. More formal discussions will take place soon. It is hoped that the Federal agencies are able to conduct most of their investigation away from the school (possibly removing the aircraft to a hanger). Doing so would allow the school district to stay on time for the Kennydale Elementary construction project. ADMINISTRATIVE/JUDICIAL/LEGAL SERVICES DEPARTMENT • The latest edition of CityView is now airing on Renton Cable Channel 21. This edition of the City -produced video newsmagazine features: art for the City of Cuautla from Renton Park Elementary School; the City Wireless Network Connection; the dedication in honor of Henry Moses at the Aquatic Center; Library Volunteer Spotlight; the New Salvation Army Food Bank Facility Dedication; Moment with the Mayor - Clean Up Renton Projects; Summer Events; and Coal Mining history in Renton. CityView airs at various times throughout the week. For a complete schedule visit the City's website at www.ci.renton.wa.us, or call 425- 430-6510. • Do you know someone who promotes and supports Renton? Someone who is dedicated to making the Renton community a great place to live, work, play, and learn? Here is your chance to recognize that special person for their commitment to Renton. Nominations for Renton Citizen of the Year are being accepted through August 31". Pick up a form in the Chamber of Commerce office or nominate on-line at the City's website at www.ci.renton.wa.us. For more information, call 425-226-4560. • Last week Council requested an update on the Skyway Towing vs. City of Renton court case. Skyway filed a motion for summary judgment. The City filed a cross motion for summary judgment. The "noting date" was July 16a' and we are waiting for a ruling from the court. A decision from the court is expected before the end of August. Administrative Report August 8, 2005 Page 2 FINANCE AND INFORMATION SERVICES Using a secure system, the City can now accept utility bill payments on-line via credit card or e-check. Single- family residential accounts and duplex utility accounts are accepted with an account number or via street name and number. Last week, the first week this option was available, 99 payments were made using this service. The City will continue to advertise this convenient option to customers. COMMUNITY SERVICES DEPARTMENT • Registration began last week for the fall adults sports programs with three out of the four volleyball leagues filled by the second day of registration. This very popular program provides an opportunity for friends and co- workers to enjoy after -work fun. • The Specialized Recreation program (78 athletes forming six different teams) participated in the Special Olympics Regional Softball Tournament last Saturday in Shoreline. Three teams will automatically advance to the State Special Olympics Softball Tournament later this month in Everett. • The Recreation Division youth athletic program in conjunction with New Balance/Coaches Who Care, International, will host a FREE Best Effort Basketball Camp at Liberty Park basketball courts for boys and girls ages 7 to 14 beginning Monday, August 8th, through Wednesday, August loth. Tom Newell, former NBA/WNBA assistant coach, is the director. Over 80 children registered for this event. • Play Day in the Park , a free fun -filled afternoon of games, crafts, and incredible inflatables for children 11 years and under (with adult), will be at Highlands Neighborhood Center this week on Wednesday, August 11"', from 12:00 noon to 2:00 p.m. The final Play Day in the Park will be at Philip Arnold Park on August 17'h. This has been a cooperative effort of the Community Services Department and the Police Department. • A large 57-inch diameter big leaf maple tree will be removed from Cedar River Park on or about Friday, August 12, 2005. The tree can be found growing near the Water Utility buildings along the park's service drive on the west side of the Renton Community Center. The tree has been dropping branches annually and has been pruned of diseased and dead limbs each year; only 50% of the live crown exists. Disease and hollows within the over -mature tree necessitate removal to protect the public and the service buildings from falling debris. The tree will be replaced next spring. • The community is invited to view the Final Master Plan for Heather Downs Park at a meeting on Tuesday, August 16th, at 7:00 p.m., at Highlands Neighborhood Center, located at 800 Edmonds Avenue NE. This plan's design has incorporated community, Park Board, and City Council input, as well as suggestions from previous public meetings. Please attend the meeting to let the City know what you think. For more information, call 425-430-6617. ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • The Winsper Homeowners' Association will hold their second annual neighborhood picnic this Wednesday, August 10"', from 5:30 to 8:00 p.m. at their common area, located at South 32"d Place. Residents are encouraged to bring their favorite potluck dish and attend their designated picnic to get to know their immediate and surrounding neighbors and meet City representatives. CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/Div/Board... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on 7/28/2005 for CAG-05-106 , 25% Liquid Sodium Hydroxide Supply Contract EXHIBITS: Staff Recommendation Bid Tabulation Sheet (three bids) AI #: A OF: August 8, AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Council concur Finance Dept.... Other. FISCAL IMPACT: Expenditure Required... Amount Budgeted........ Total Proiect Budget... $105,627.17 Transfer/Amendment.. $110,000.00 Revenue Generated... $230,000.00 (for all chemicals combined) City Share Total Proie( SUMMARY OF ACTION: Engineer's Estimate: Not applicable; the cost of the chemical varies due to world demand. RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the amount budgeted in the water maintenance supply budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by Univar USA, Inc., in the amount of $105,627.17. til 1 O� ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT O� M E M O R A N D U M DATE: August 2, 2005 TO: Bonnie Walton, City Clerk CC: Michael Stenhouse, Maintenance Services Director FROM: Bill Walker, C.P.M., Maintenance Buyetf!i� SUBJECT: 25% Liquid Sodium Hydroxide supply contract; CAG-05-106 I would like to recommend this contract be awarded to Univar USA, Inc., 8201 S. 212"' Street, Kent, WA 98032-1952 Attn: Denise Krouskop. At the bid opening on July 28, 2005 we had the following 3 suppliers respond: Jones Chemicals $155,400.01 Pacific States Chemical-Equapac 132,920.00 Univar USA, Inc. 105,627.17 There were no irregularities at the bid opening. Univar has met the terms of the bid and is the lowest price for the City. This is an item that we regularly purchase for water treatment in the city water system and is budgeted in the water maintenance supply budget. Because of world demand, this product has been rapidly escalating in price over the last 12 months. This bid was done in an effort to stabilize the cities treatment expenses. cAmy documents\cityclerkmemo.doc CITY OF RENTON BID TABULATION SHEET PROJECT: 25% Liquid Sodium Hydroxide Supply Contract; CAG-05-106 DATE: July 28, 2005 ENGINEER'S ESTIMATE TOTAL: None CITY OF RENTON COUNCIL AGENDA BILL At N: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems August 8, 2005 Staff Contact...... Karl Hamilton, x7220 Agenda Status Consent .............. Public Hearing.. Subject: Trans -Valley ITS Project Interlocal Agreement for the Correspondence.. Transfer of Ownership and the Operation and Ordinance ............. Maintenance of Traffic Signals and Related Equipment Resolution............ X Old Business........ New Business....... X Exhibits: Issue Paper Study Sessions...... Interlocal Agreement Information......... Resolution Recommended Action: Approvals: Legal Dept......... X Refer to Transportation Committee Finance Dept...... X Other. Fiscal Impact: Expenditure Required... 0 Transfer/Amendment....... Amount Budgeted....... 0 Revenue Generated......... Total Project Budget $50,000 City Share Total Project.. $50,0001 SUMMARY OF ACTION: The Trans -Valley Corridor Intelligent Transportation System (ITS) Agreement (CAG 04-034) signed on March 8, 2004, entered King County, the City of Tukwila, and the City of Renton into design and construction of ITS solutions to reduce existing delays and improve incident management for the corridor from SE 151" Street on Petrovitsky Road and following along SE 176`h Street, Carr Road, SW 43`d Street, and onto S 180`h Street, where it ends at Southcenter Parkway. The City hired a contractor to install a 26-count fiber from SW 43`d Street to City Hall, which was Renton's matching fund share contribution of $50,000 for the project. With the completion of the project the parties find it mutually beneficial for the cities to maintain their respective equipment located within their jurisdiction, and for the County to operate the city signals, at County expense for two years, in coordination with related County, City, and State equipment. STAFF RECOMMENDATION: 1. Approve the resolution for the Trans -Valley ITS Project interlocal agreement for the transfer of ownership and the operation and maintenance of traffic signals and related equipment along the Trans -Valley Corridor. 2. Authorize the Mayor and City Clerk to execute the Trans -Valley ITS Project interlocal agreement. ' A contractor previously installed this 26-count fiber from SW 43' Street to City Hall. HAMOTRAWADMIMAGENDA 2005 Trans Valley Ownership and Operation Agenda Bill.doc PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT U00�M E M O R A N D U M DATE: August 8, 2005 TO: Terri Briere, Council President Members of the Renton City Council J,,Xo VIA: Mayor Kathy Keolker-Wheeler FROM: Gregg Zi ", �tiPfimistrator STAFF CONTACT: Karl Hamilton, Transportation Operations Manager, x7220 SUBJECT: Trans -Valley ITS Project Interlocal Agreement for the Transfer of Ownership and the Operation and Maintenance of Traffic Signals and Related Equipment ISSUE: Should Council approve the Trans -Valley ITS Project interlocal agreement for the transfer of ownership and the operation and maintenance of traffic signals and related equipment along the Trans -Valley Corridor? RECOMMENDATION: Approve the resolution for the Trans -Valley ITS Project interlocal agreement for the transfer of ownership and the operation and maintenance of traffic signals and related equipment along the Trans -Valley Corridor. Authorize the Mayor and City Clerk to execute the Trans -Valley ITS Project interlocal agreement. BACKGROUND SUMMARY: King County has a Capital Improvement Project (CIP #400400) along the Trans -Valley Corridor for the purpose of designing and constructing the integrated traffic signal (ITS) program for the corridor, hereinafter called "the Project". The corridor is defined as starting from SE 1841h Street on Petrovitsky Road and follows along on SE 176`h Street, Carr Road, SW 43`d Street, S 1801h Street, and onto SE 1801h Street where it ends at Southcenter Parkway. Portions of the corridor are located in Renton, Tukwila, and unincorporated King County. The corridor has an intersection with SR 515 (the Benson Road). Tukwila, Renton, the State, and King County each own traffic signals and related Terri Briere, Council President Members of the Renton City Council Page'2 of 2 August 8, 2005 Re: Trans -Valley ITS Interlocal Agreement equipment along the corridor. Additional equipment to be owned by these parties will be provided by King County as part of the project. Per the Trans -Valley Corridor Intelligent Transportation System Agreement (CAG 04- 034) signed on March 8, 2004, Renton's matching fund share of the project is $50,000 for design and construction of the Project. Renton has satisfied this commitment with an in - kind contribution. Renton provided fiber optic cable between the Renton Traffic Management Center (TMC) and the Trans -Valley ITS Corridor. The fiber optic connection is considered an in -kind contribution with a value of $50,000 to the Project and, therefore, fulfills Renton's funding share requirement. This interlocal specifies the terms of the transfer of ownership and the operation and maintenance of the traffic signals and related equipment along the Trans -Valley Corridor. Cc. Jay Covington, CAO Sandra Meyer, Transportation Director Karl Hamilton, Transportation Operations Manager Dave Whitmarsh, Transportation Operations Supervisor File h:\division.s\transpor.tat\adniin\agenda 2005\trans-valley interlocal agreement for ownership and operation issue paper.doc INTERLOCAL AGREEMENT FOR THE TRANSFER OF OWNERSHIP AND THE OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS AND RELATED EQUIPMENT ALONG THE TRANS -VALLEY CORRIDOR THIS AGREEMENT is made and entered into by and between King County, a political subdivision of the State of Washington ("the County"), the City of Renton ("Renton"), and the City of Tukwila ("Tukwila"). The County and the Cities are referred to collectively as "the Parties," and Renton and Tukwila are referred to collectively as "the Cities" and individually as "Cit " Y• RECITALS A. The County has a Capital Improvement Project (CIP #400400) to interconnect the traffic signal system along the Trans -Valley Corridor ("the Corridor"). The Parties have entered into a separate agreement regarding the design and construction of CIP #400400. B. The Corridor is defined as starting from SE 151 st Street on Petrovitsky Road and follows along on SE 176" Street, Carr Road, SW 43`d Street, and onto S 1801h Street where it ends at Southcenter Parkway. Portions of the Corridor are located in Renton, Tukwila and unincorporated King County. C. Renton and Tukwila own certain traffic signals along the Corridor listed on Exhibit A. D. CIP #400400 includes 1) installing closed circuit television (CCTV) cameras; 2) installing an Intelligent Transportation System (ITS) comprised of fiber optic communications equipment and fiber optic communication cable; 3) replacing City signal equipment including signal controllers and some cabinets; and 4) installing transit priority request (TPR) equipment, as itemized in Exhibit B, to support the operation of transit signal priority (TSP). E. The Parties find that it would be mutually beneficial for the Cities to maintain their respective CCTV cameras, ITS equipment and cable, City signals, and TPR equipment located within their jurisdictions and for the County to operate the City signals at County expense for two years, in coordination with related County, City and State equipment. F. The Parties are authorized, pursuant to RCW Chapter 39.34, to enter into an interlocal governmental cooperative agreement of this nature. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows: Applicability. This Agreement applies to the transfer of ownership and operation and maintenance of CCTV cameras, ITS equipment and cable, City signal equipment and TPR equipment that the County installs as part of CIP #400400 within the Cities' corporate limits. 2. Transfer of Ownership 2.1 Following final inspection and acceptance of CIP #400400 by the County, ownership of the CCTV cameras, ITS equipment and cable, City signal equipment, TPR equipment and fiber optic cable, all as listed in Exhibits A, B, and C, shall automatically transfer to the City within whose corporate limits they are located. 2.2 For the purpose of documenting this transfer, the County shall send each City a letter indicating the date of acceptance of CIP #400400 which is also the official date of the transfer of ownership as described in Section 2.1. 3. Counly Responsibilities 3.1 The County shall pay for the initial purchase, installation, integration, testing and acceptance of CCTV cameras, ITS equipment and cable, City signal equipment, and TPR equipment related to this Agreement as part of the construction of CIP #400400. 3.1.1 Prior to acceptance of CIP #400400, the County, at its expense, shall provide training to the Cities for maintenance of the City signal equipment and central system software. 3.2 The County shall own and maintain, at its sole cost, the modem connection to the TPR management server, the TPR management server, the TPR application software, and each City's access to the County's wide area network where the TPR application is housed. 3.3 The County shall operate the CCTV cameras, ITS equipment and cable, City signals, and TPR equipment and shall be responsible for all costs associated with their operation. This shall include signal timing generation and implementation, TSP settings, citizen requests for timing information, and annual signal timing review. The County shall provide this service, at the County's expense, to the Cities for a period of two years following final acceptance of CIP #400400 and as described in Section 9.1. 3.4 The County shall prepare signal timing plans for the operation and coordination of City signals and shall provide the signal timing plans inclusive of TSP settings to the Cities for their review, modification, and acceptance. The County shall not implement signal timing plans without first obtaining written authority from the Cities to proceed. 3.5 The County, in the event of an emergency, such as caused by acts of nature or vandalism or traffic accidents, shall have the ability to modify the operation of the signal timing plans to reduce resultant traffic hazards without written authority from the Cities. When practicable, the County shall notify the Cities of this signal timing operation modification. 3.6 The Cities grant the County right of entry into the respective corporate limits of each City for the purpose of carrying out the terms of this Agreement. The County agrees to perform any work within the Cities consistent with all current City practices. The County will notify the City prior to performing any work within the City. 3.7 The County shall own and maintain the fiber optic cable that is within the unincorporated King County right-of-way. The fiber usage shall be available to the Cities, County and the Washington State Department of Transportation (WSDOT), as described in Exhibit C, Trans -Valley ITS construction plans, sheet CH-1, Sheet 82 of 99 including the thirty-six strands of fiber installed as part of the Green River Valley Signal Interconnect project. 4. Cities Responsibilities 4.1 The Cities shall perform all routine and ordinary maintenance and repair on their respective City signals, as well as the CCTV cameras, ITS equipment and cable, and the TPR equipment installed by the County pursuant to this Agreement and shall be responsible for all associated costs. Each City shall provide records of the foregoing maintenance and repair to the County upon request by the County. 4.2 Following County acceptance of CIP #400400, each City shall own and maintain, at its sole cost, County -installed CCTV, ITS, City signal and TPR equipment within each City's corporate limits. Each City shall be responsible for pole attachment agreements and utility costs, if applicable. 4.3 The Cities shall receive full access rights to the Cities' signal systems via the County's Advanced Transportation Management System (ATMS), to remotely monitor the traffic signal timing and traffic flow information for City signals. The Cities shall receive read only access to the County's ATMS to monitor the traffic signals owned by the County. 4.4 The Cities shall be provided with the County's operational signal timing plans and shall review the plans, suggest modifications if necessary, and approve the plans in writing before implementation. The Cities shall have the ability to make further recommendations after initial approval and shall work with the County before the County implements any additional modifications. 4.5 Each City shall pay for replacement of CCTV cameras and City signals when cameras, City signals, or signal components deteriorate to the point of imminent failure or can no longer be cost effectively maintained as determined by the County and the City. The City may fund additional improvements to the intersection and traffic system within its corporate limits at its discretion as technology and traffic patterns change. 4.5.1 The County shall provide each City with necessary documentation of the City signals' deficiencies as they become apparent during operation of City signals. The County shall provide this information to each City as soon as practicable. 4.6 Each City shall notify the County of modifications the City intends to make to City signals that, in the opinion of the City, could impact the operation of the signal at that intersection or impact the operation of the corridor prior to implementation of those changes. In the event a condition exists resulting from acts of nature, third party damage, unknown third party damage, or other reasons, the City may remove any obvious and immediate traffic hazards before notification to the County. Each City shall have access to City signals in the event of an emergency. 4.7 Each City shall own and maintain the fiber optic cable that is within its corporate limits. The fiber usage shall be available to the Cities, the County and WSDOT, as described in Exhibit C, Trans -Valley ITS construction plans, sheet CH-1, Sheet 82 of 99 including the thirty-six strands of fiber installed as part of the Green River Valley Signal Interconnect project. 5. Coordination 5.1 The County and the Cities shall cooperate with each other in good faith and take into consideration the comments of the State as to the operation of the ITS, City signals and TPR. 5.2 The County and the Cities shall cooperate with each other in good faith to monitor and evaluate the operation of the signal timing plans to address any problems as they develop. The Parties shall meet quarterly or at any other time upon request by any Party to review traffic pattern changes, detour routes, coordination issues, system changes, and maintenance and operation issues, regarding the City signals, ITS, and TPR equipment. 5.3 The County and the Cities shall support the implementation of priority treatment for transit where it is determined to be effective. The Cities shall have the final say on where transit priority treatment is implemented within their respective jurisdictions. 5.4 The County and the Cities will jointly agree upon hardware requirements for the TPR equipment that is required to implement TSP and on the operational parameters for the implementation of transit priority treatments. 5.5 Within 120 days following the execution of this Agreement, the Metro Transit Division of the County and the City of Tukwila shall jointly develop and adopt TSP maintenance guidelines consistent with this Agreement, that outline the specific work processes the parties will employ to operate and maintain the TPR equipment. 5.6 Within 120 days following the execution of this Agreement, the Road Services Division of the County and the Cities shall jointly develop equipment maintenance guidelines and timelines. These guidelines and timelines will assist each Party in routine maintenance as well as emergency repair procedures and timelines for the ITS equipment, and City and County signals. 6. Data and Information Exchange 6.1 The County and the Cities shall make available to each other such information and data, if available, that may be useful in coordinating the operation and maintenance of the Corridor. This information and/or data includes, but is not limited to, traffic counts, signal status, detector occupancy, timing plans, and video signals. The Parties recognize that certain information and/or data may be time sensitive and should be provided as quickly as practicable to the other party. 6.2 The County and the Cities shall agree upon how to configure the data exchange network server to control what information is available to each party. The County and the Cities agree that all data should be made available to each party, unless there is a legal, operational or proprietary reason for withholding the data or information. 7. Signal Addition or Deletion Exhibits A and B may be modified by adding or deleting CCTV cameras, ITS, signal, or TPR equipment upon written modification, signed by the City Public Works Administrator for Renton, by the City Engineer for Tukwila and by the Director of the County's Department of Transportation. Such modification shall be appended to this Agreement. 8. Fiber Usage Modification Exhibit C may be modified with regard to fiber use authority along the corridor upon written modification, signed by the City Public Works Administrator for Renton, by the City Engineer for Tukwila and by the Director of the County's Department of Transportation. Such modification shall be appended to this Agreement. 9. Term of Agreement and Termination 9.1 The term of this Agreement shall begin on the date this Agreement is executed and expire on the date that is two years from the acceptance date of CIP #400400, subject to the early termination provisions below in this Section. The term may be extended beyond the expiration date if the Parties execute an amendment to this Agreement that provides that the Cities shall pay the County for the cost of operation services, as described in Section 3.3. 9.2 Funding for this Agreement beyond the County's current appropriation year is conditional upon appropriation by the Metropolitan King County Council of sufficient funds to support the County's obligations described herein. Should such appropriation not be approved, this Agreement shall terminate at the close of the current appropriation year. The appropriation year ends on December 31 st of each year. 9.3 The County or either of the Cities may terminate this Agreement for any reason by providing sixty (60) days written notice to the other Parties. If one City terminates this Agreement, this Agreement shall be terminated as to that City, and the County and the other City shall continue to maintain and operate the CCTV cameras, ITS equipment and cables, City signals and TPR equipment under the terms of this Agreement. 9.4 Expiration or termination of this Agreement shall constitute termination of all signal assignment documents as well. Upon expiration or termination the following shall apply: 9.4.1 The County shall provide the City with sufficient documentation and training on the control equipment as deemed necessary by the City for the continued operation of the signal plan should the City decide to operate the signal plan. 9.4.2 The County shall release operating access to the City -owned CCTV cameras to the City. The County may maintain read only access to the City -owned cameras. 9.4.3 The City and the Metro Transit Division of the County shall enter into a separate agreement if the City elects to continue the transit signal priority function. If the City elects to discontinue the transit signal priority function, the City shall relinquish its ownership of all TPR equipment as described in Exhibit B. The City shall collect this equipment from the field and deliver it to a location designated by the Metro Transit Division of the County. 9.4.4 The Road Services Division of the County and the Cities shall enter into a separate agreement for maintenance and usage of the fiber optic cable that runs throughout the limits of CIP #400400 to maintain communication between signals and between the corridor and the Traffic Management Centers of each jurisdiction. 9.5 The County or either of the Cities may partially terminate this Agreement by terminating the TSP element of this Agreement by providing sixty (60) days written notice to the other party. Should a City exercise its right of partial termination, it shall be responsible for the cost of collecting all of the TPR equipment from the field and delivering it to the County at the location requested by the Metro Transit Division of the County. 10. Liabili Washington State law shall govern the respective liabilities of the parties to this Agreement for any loss due to property damage or injury to persons arising out of activities conducted pursuant to it. 11. Audits and Inspections The records and documents with respect to all matters covered by this Agreement shall be subject to inspection, review or audit by the County or the Cities during the term of this Agreement and three years after expiration or termination. 12. Exhibits A. Traffic Signal System B. TPR Equipment C. Fiber Usage Plan. TransValley ITS Plan Sheet 82, CH-1 13. Other Provisions 13.1 The County shall be deemed an independent contractor for all purposes, and the employees of the County, or any of its contractors, subcontractors and their employees shall not in any manner be deemed to be employees of either Cities. 13.2 Nothing contained herein is intended to, nor shall be construed to, create any rights in any party not a signatory to this Agreement, or to form the basis for any liability on the part of each City, the County, or their officials, employees, agents or representatives, to any party not a signatory to this Agreement. 13.3 Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 13.4 If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of the Parties. 13.5 The captions in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 13.6 This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated herein are excluded. 13.7 This Agreement may be amended only by an instrument in writing, duly executed by the Parties, provided that Exhibits A, B, and C may be modified as set forth in Section 7, Signal Addition or Deletion and Section 8, Fiber Usage Modification. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date last written below. CITY OF RENTON Title: Date CITY OF TUKWILA Title: Date APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney KING COUNTY King County Executive Date APPROVED AS TO FORM: Deputy Prosecuting Attorney City Attorney EXHIBIT "A" TRAFFIC SIGNAL SYSTEM Category A: Traffic Signal System operated by the COUNTY and owned and maintained by TUKWILA. Southcenter Parkway/South 180 Street: Traffic Signal system, ITS Andover Park West/South 1801'- Street: Traffic Signal system, TPR Equipment, ITS Andover Park East/South 1801'- Street: Traffic Signal system, TPR equipment, CCTV, ITS Sperry Drive/South 1801'- Street: Traffic Signal system, ITS West Valley Highway/South 180`h Street: Traffic Signal system, CCTV, TPR, and ITS equipment 72nd Ave South: Traffic Signal system, ITS Fiber Optic Cable along South 1801h Street between Southcenter Parkway and 72—d Ave South, per Exhibit "C" Category B: Traffic Signal System operated by the COUNTY and owned and maintained by RENTON. Oaksdale Avenue Southwest/South 43`d Street: Traffic Signal System, CCTV, ITS. Lind Ave Southwest/South 43`d Street: Traffic Signal System, ITS East Valley Highway/South 43`d Street: Traffic Signal System, ITS, CCTV East Valley Highway/South 41" Street: Traffic Signal System, ITS Talbot Road/South 43`d Street: Traffic Signal System, ITS, CCTV 981h Avenue South/Carr Road: Traffic Signal System, ITS SR 167 NB Ramps: Traffic Signal System, ITS Fiber Optic Cable along South 1801' Street/SW 43`d St. between 72—d Ave South and Mill Ave, per Exhibit "C". EXHIBIT B Transit Priority Request Equipment Quantity Reader Assembly 4 Yagi Antenna 7 Interface Panel 3 Vilink VK230 fibero tic modem 3 Transit Priority Request Generator. 3 Reader Node Number 12002 12004 12011 12013 TPRG Node Number 12000 12010 12020 Location W. Valley/S. 180`h St W. Valley/S. 180`h St Andover Park W./S. 1801 St. Andover Park W../S. 1801h St. Location S. 180`h St/W. Valley Hwy. S. 180' St./Andover Park W. S. 180`h St./Andover Park E. Direction Northbound on W. Valley Hwy. Eastbound on S. 1801h St. Southbound on Andover Park W. Westbound on S. 180`h St. IN R, iii66RM ii' jb1AARAAA Rs ------------ aaaxaeaaaaaayyayyagagppa����$g$� vusyissysy sdAd6 -__ -3ee5ea35�a5 ww�� 3s�3 c m m 0 00 00 00 m O O �- O O o 00 _ O O o _ o 00 00 o C. O n 00 UA O O O O O O n O O O O 00 o0 o0 m� 00 o© iiaxaagilaayaailiikai3iiii �����b���d��R.RARRARARRAA iiiiiiiiiiii>s>syas, All ;;$$$$ �E7-77 0o o0 yg o 0 O O 00 y p sa 3 00 flfl aCF $ H O O OO � v � O O lei!j 0 C. o 0 1grasoN 00 00 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT FOR THE TRANSFER OF OWNERSHIP AND THE OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS AND RELATED EQUIPMENT ALONG THE TRANS -VALLEY CORRIDOR WHEREAS, King County has a Capital Improvement Project to interconnect the traffic signal system along the Trans -Valley Corridor from SE 151d Street on Petrovitsky Road to S. 18e Street at Southcenter Parkway; and WHEREAS, portions of the corridor are located in Renton, Tukwila and unincorporated King County; and WHEREAS, Renton and Tukwila own certain traffic signals along the corridor; and WHEREAS, the Capital Improvement Project involves installing closed-circuit television cameras, Intelligent Transportation Systems, and Transit Priority Request equipment; and replacing City signal equipment; and WHEREAS, the parties would find it mutually beneficial for the cities to maintain their respective equipment located within their jurisdiction, and for the county to operate the city signals, at county expense for two years, in coordination with related county, city and state equipment; and WHEREAS, it is necessary to document the terms and conditions under which this agreement will be undertaken; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: 1 RESOLUTION NO. SECTION L The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are authorized are hereby authorized to enter into an interlocal agreement for the transfer of ownership and the operation and maintenance of traffic signals and related equipment along the Trans -Valley Corridor. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES. 1122:7/20/05:ma day of __ , 2005. Bonnie I. Walton, City Clerk day of , 2005. Kathy Keolker-Wheeler, Mayor 2 APPROVE-0 BY 1, C TV COUNCIL Date g- S- avOS COMMUNITY SERVICES COMMITTEE REPORT August 8, 2005 Library Board Appointment (July 11, 2005) The Community Services Committee recommends concurrence in the Mayor's appointment of John G. DuBois to the Library Board for an unexpired five-year term expiring June 1, 2009. Toni Nelson, Chair Marcie Palmer, Vice Chair t �, �_l t,— — , Dan Clawson, Member Cc: Dennis Culp, Administrator, Community Services Department Marilyn Pederson, Assistant Library Director C"MY COUNCIL Date 8- S-aODS COMMUNITY SERVICES COMMITTEE REPORT August 8, 2005 Planning Commission Appointments (Aul?ust 1, 2005) The Community Services Committee recommends concurrence in the Mayor's appointments of Jimmy Cho and Robert Bonner to the Planning Commission for three-year terms that expire June 30, 2007, replacing Natalie Dohrn and Gene Ledbury, respectively. Toni Nelson, Chair larcie Palmer, ice Chair Dan Clawson, Member Ale_x PialscA 'Re r_4ca LIAJ Rev 1105 bh Planning Commission 2005.doc\ FINANCE COMMITTEE REPORT August 8, 2005 Ar'6 �IM7ifCD By ? QTV COUNCI Date X- F-gW05- APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on August 8, 2005, claim vouchers 239741-240148 and 2 wire transfers, totaling $3,588,218.74 , and 623 direct deposits, payroll vouchers 58876- 59242, and I wire transfer, totaling $2,101,831.65 . Don Persson, Chair Toni Nelson, Vice -Chair — Denis Law, Member TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT" Data 8- ?- a 0-5- August 8, 2005 AT&T Lease Addendum to Operating Permit and Agreement PAG 001-87 (Referred August 23, 2004) The Transportation/Aviation Committee recommends concurrence in the staff recommendation to approve an addendum to the property lease agreement with AT&T to Operating Permit and Agreement PAG 001-87 for their fiber optic line. The Committee further recommends that the Mayor and City Clerk be authorized to sign the lease addendum. %"�L �_UX4A' Marcie Palmer, Chair Don Persson, Vice -Chair Randy Corman, Member cc: Connie Brundage, Transportation Secretary Susan Campbell-Hehr, Airport Secretary Kathie Nye, Airport Secretary H:File Sys/Air/Projects/Tasks/Agenda Bills/Conmittee Report AT&T Addendunidoc TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT August 8, 2005 Aerodyne Aviation Lease Addendum 11-05 to Lease Agreement 84-006 (Referred April 4, 2005) Efate 9- F- BOOS The Transportation/Aviation Committee recommends concurrence in the staff recommendation to approve Lease Addendum 11-05 with South Cove Ventures, LLC, dba Aerodyne Aviation, to increase the leased square footage of lease LAG 006-84. The Committee further recommends that the Mayor and City Clerk be authorized to sign the lease addendum with South Cove Ventures, LLC, dba Aerodyne Aviation. Gr#�c Zia - Marcie Palmer, Chair on Persson, Vice -Chair - Randy Corman, Member cc: Connie Brundage, Transportation Secretary Susan Campbell-Hehr, Airport Secretary Kathie Nye, Airport Secretary TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT Date 7- 8- Roos August 8, 2005 KPG, Inc. Combined Design Services Contract (Referred August 1, 2005) The Transportation/Aviation Committee recommends concurrence in the staff recommendation to approve the engineering services contract with KPG, Inc. in the amount of $115,639.07 for the purpose of design engineering as a part of the Rainier Avenue South and the Hardie Avenue SW Transit Improvement Roadway Alignment Projects, and to approve additional project expenditures of up to $10,000 for related staff costs, $57,000 for future coordination efforts, and $16,899.93 for contingencies. The Committee recommends a transfer of funds from the NE 41h Street/Hoquiam Avenue NE Project budget in the amount of $190,000 and from the Transit Center Video Project budget in the amount of $10,000 to the Hardie Avenue S W Transit/Multimodal Improvement Proj ect budget, for a total transfer of $200,000 to cover the costs. The Committee further recommends that the Mayor and City Clerk be authorized to sign the engineering services contract with KPG, Inc. in the amount of $115,639.07. Marcie Palmer, Chair Don Persson, Vice Chair Randy Corman, Member cc: Sandra Meyer Leslie Lahndt Connie Brundage `Frle- H:Trans/Admin/AdminSec/Committee Report/2005/Rainier Ave S and Hardie Ave SW KPG contract TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT August 8, 2005 By Date 8'-8- coos Maple Valley Highway (SR 169) Improvements — Phase 1: Cedar River Park Access (Referred August 1, 2005) The Transportation/Aviation Committee recommends concurrence in the staff recommendation to award a contract to Sanders General Construction in the amount of $972,213 for the Maple Valley Highway (SR 169) Improvements — Phase 1: Cedar River Park Access Project. The Committee further recommends that Council authorize funds to be transferred into this project from the following projects: 1. NE 4th Street/Hoquiam Avenue NE Project in the amount of $100,000; 2. Lake Washington Boulevard Slip Plane Project in the amount of $20,000; 3. Rainier Avenue — S/SW 7th Street to 4th Place in the amount of $30,000; 4. 1 % for the Arts in the amount of $14,000; 5. Bicycle Route Development Program in the amount of $10,000; 6. Arterial Circulation Program in the amount of $45,000; and, the 7. Missing Links Program in the amount of $29,300 The total transfer amount will be $248,300 to cover the project budget shortfall due to additional construction costs, Puget Sound Energy construction costs and construction contingencies. ?&�L pUwk Marcie Palmer, Chair Don Persson, Vice Chair Randy Corman, Member cc: Rob Lochmiller Connie Brundage Amends ORD 1047 CITY OF RENTON, WASHINGTON ORDINANCE NO. 515 2 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 9-9-3 OF CHAPTER 9, STREET CLOSURE, OF TITLE IX (PUBLIC WAYS AND PROPERTY) OF ORDINANCE NO.4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ALLOWING ROAD CLOSURES OF ONE DAY OR LESS TO BE GOVERNED BY ADMINISTRATIVE ACTION. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Section 9-9-3 of Chapter 9, Street Closure, of Title IX (Public Ways and Property) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 9-9-3 CITY COUNCIL TO AUTHORIZE CLOSING: Notices herein provided for shall be given pursuant to a resolution of the Council and be in the name of the City of Renton, signed by the Planning/Building/Public Works Administrator or his/her designee; provided, however, that in case of any emergency such streets shall be closed upon the posting of notice of the closing thereof, signed by the Planning/Building/Public Works Administrator or his/her designee without any action on the part of the Council, and further provided that in the case of a closure of one (1) day or less, such streets shall be closed upon the posting of notice of the closing thereof, signed by the Planning/Building/Public Works Department Administrator or his/her designee without any action on the part of the Council. SECUON H. This ordinance shall be effective upon its passage, approval, and 30 days after publication. ORDINANCE NO. 515 2 PASSED BY THE CITY COUNCIL this 8 th day of August , 2005. V- C•[/GG�'LOri� Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 8th day of August , 2005. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: _ 8 / 12 / 2 0 0 5 (summary) ORD. 1197:7/22/05:ma Kathy K olker-Wheeler, Mayor 2