HomeMy WebLinkAboutContract � CAG-17-154
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� AGREEMENT FOR FACILITIES CONDITION ASSESSMENT ;
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� TH1S AGREEMENT, dated June 29th, 2017, is by a'nd between the City of Renton (the "City"), a �
' Washington municipaf corporation, and McKinstry Essention, LLC {"Consultant"y, a Washington �
Limited Liability Company. The City and the Consultant are referred to collectively in this i
� Agreemen't as the "Parties." �nce fully executed by the Parties,this Agreement is effective as of i
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� the last date signed by both parties.
. 1. Scope af Wark: Consultant agrees to provide a Facilities Condition Assessment as i
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the "Worl<."
2. Chan�es in Scope of Work: The City, without invalidating this Agreement, rnay nrder
changes to the Work consisting of additions, deletions or modifications. Any such ;
changes to the Work shall be ordered by the City in writir�g and the Compensation shall �
be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise
mufivally agreed by the Parties. �
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shali be perforrned by no
later than December 31st, 2017. i
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4. Compensation:
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�A. Amount. Total compensafiion to Consultant for Work provided pursuant to this
Agreement shall not exceed $124,387.OQ, plus any applicable state and local sales �
taxes. Campensation shall be paid as a flat rate fixed sum based upon Work actually I
performed according to the rate(s� or amaunts specified in Exhibit B.The Consultant J
agrees that any hourly or flat rate charged by it for its Work shall remain locked at ;
the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. j
Except as specificalfy provided herein, the Consultant shall be salely responsible for
payment of any taxes imposed as a result of the performance and payment of this '.
Agreement.
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B. Method of Pavment. On a monthly or no less than quarterly basis during any quarter �
in which Worl< is performed, the Consultant shall submit a voucher or invaice in a
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� form specified by the City, including a description of what Work has beero
„ performed, the name of the personnel performing such Work, and any hourly labar
� charge rate for such personnel. The Consultant shall also submit a final bill upon
i completion of all Work. Payment shall be made by fihe City for Work performed
within thirty �30) calendar days after receipt and approval by the appropriate City
' representative of the voucher or invoice. ff the Consultant's performance does not
f ineet the requirements of this Agreement, the Consultant will correct Qr modify its
! performance to comply with the Agreement. The Clty may withhold payment for
� work that does not meet the requirements of this Agreement.
� C. Effect of Pavment. Payment for any part of the Worl<shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D, Non-Appropriation of�unds, If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fisca! period, the City shall not be
obligated ta make payments for Work or amounts incurred after the end of the
currenfi fisca! period, and this Agreement will terminate upon the completion of a!I
remaining Work for which funds are allocated. No penalty or expense shall accrue to ;
the City in the event this provision applies. �
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5. Termination: i
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A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving fien (10) calendar days' notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the '
Consultant pursuant to this Agreement shal! be submitted to #he City, if any are �
required as part of the Work. '
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B, ln the event this Agreement is terminated by the City, the Consultant shall be '�
entitied to payment for all hours worked to the effective date of termination, less all �,
payments previously macle. If the Agreement is terminated by the City after partial �
performance of Work for which the agreed compensation is a fixed fee, the City ;
shall pay the Consuftant an equitable share of the fixed fee. This provision shall not �
prevent the City from seeking any legal remedies it may have for the violation or
nonperforrnance of any of the pro�isions of this Agreement and such charges due to �
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the �
effective date of termination unless authorized in advance in writing by the City.
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fi. Warranties And Ri�ht To Use Work Product: Consultant represents and warrants that
� Consultant wili perform all Work identified in this Agreement in a professionai and
� workmaniike manner and in accordance with all reasonable and professional standards
' and laws. Compliance with professional standards includes, as applicable, performing
the Work in compliance with applicable City standards or guidelines (e.g. design criteria
� and Standard Flans for Road, Bride and Municipal Construction). Professional engineers
; shal! certify engineering plans, specifications, plats, and reports, as applicable, pursuant
to RCW 18.43.070. Consultant further represents and warrants that all final work
product created for and delivered to the City pursuant to this Agreement shall be the �
original work of the Consultant and free from any intellectua! property encumbrance �
which woulc! restrict the City from using the work product. Consultant grants to the City '
a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify,
and display all final work product produced pursuant to this Agreement. The Cifiy's or i
other's adaptation, modification or use of the final work products other than for the �
purposes of this Agreement shall be without liability to the Consultant. The provisions of
this section shall survive the expiration ortermination ofthis Agreemenfi. �
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the �
performance of this Agreement and retain such records for as long as may be required j
by applicable Washingtan State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access �
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to and capies of any records related to this Agreement as required by the City to audit ;
expenditures and charges and/or to comply with the Washington State Public Records �
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement. ;
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8. Public Records Compliance: To the ful! extent the City determines necessary to comply '
with the Washington State Public Records Act, Consultant shalf ma!<e a due diligent
search of all records in its possession ar control relating to this Agreement and the �
Wark, including, but not limited to, e-mail, correspondence, notes, saved tefephone i
messages, recordings, photos, or drawings and provide them to the City for productian. ;
In the event Consultant believes said records need to be protected fram disclosure, it �
may, at ConsuJtant's own expense, seek judicial protection. Consultant shall indemnify, :
defend, and hold harmless the City for all costs, including attorneys' fees, attendant to
any c(aim or litigation related to a Public Records Act request for which Consultant has �
responsive records and for which Consultant has withheld records or information
contained therein, or not pro�ided them ta the City in a timefy manner. Consultant shall i
produce for distribution any and all records responsive to the Public Records Act request ;
in a timely manner, unless those records are protected by caurt order. The provisions of !
this section shall survive the expiration or termination of this Agreement. '
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' 9. Independent Contractor Relationship:
�� A. The Consultant is retained by the City only for the purposes and to the extent set ��
forth in this Agreement. T'he nature of the refationship between the Consultant and �
i the City during the period of the Worlc shall be that of an independent contractor, j
! not employee. The Consultant, not the City, shall have the power to contro! and I
direct the details, manner or means of Work, Specifically, but not by means of i
' limitation, the Consultant shall have no obligafiion to work any particular hours or i
. particular schedule, unless otherwise indicated in the Scope of Work or where j
scheduling of attendance or performance is mutually arranged due ta the nature of i
. the Work. Consultant shall retain the right to designate the means of performing the �
Worl< covered by this agreement, and the Consultant shall be entitied to employ !
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other workers at such compensation and such other conditions as it may deem �
proper, provided, however, that any contract so made by the Consultant is to be
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paid by it alone, and that employing such workers, ifi is acting individually and not as �
an agent for the City. i
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B. The City shalf not be responsible for withholding or otherwise deducting federal '
income tax or Social Security or contributing to fihe State Industriaf Insurance
Program, or ofiherwise assuming the duties of an employer with respect to j
Consultant or any employee of the Consultant. ;
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C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, ;
the Consultant agrees to notify fihe City and complete any required form if the �
Consultant retired under a State of Washington retirement system and agrees to �i
indemnify any losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representati�es, and volunteers from any �
and a!I claims, demands, actions, suits, causes of action, arbitrations, mediations, I
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, !
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or i
by any and all persons or entities, arising from, resulting from, or related to the i
negligent acts, errors or omissions of the Consultant in its performance of this j
Agreement or a breach of this Agreement by Consultant, except for that porfiion of the ;
clairns caused by the City's negligence. �
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Should a cvurt of competent jurisdiction determine that this agreement is subject to i
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence �
relative to construction, alteratian, improvement, etc., of structure or improvement '
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attached to real estate...) then, in the event of liability for damages arising out of bodily ;
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees and `
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volunteers, Consultant's liability shall be only to the extent of Consultant's negligence.
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I� It is further specifically and expressly understood that the indemnification pravided in !
this Agreement constitute Consultan#'s waiver of immunity under� the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties �
have mutually negotiated and agreed to this waiver. The provisions of this section shall �
survive the expiration or termination of this Agreement. �
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11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City �
employees from soliciting, accepting, or reeeiving any gift, gratuity or favar from any i
person, firm or corporafiion invo(ved in a contract or transaction. To ensure compliance i
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any ;
kind to City employees or officials. Consultant also confirms that Consultant does n�t
have a business interest or a close famlly relationship with any City officer or employee I
who was, is, or will be inv�lved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant's performance of the INorl<. !
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12. Citv of Renton Business I.icense: The Consultant shall obtain a City of Renton Business �
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License prior to performing any Work and maintain the business license in gaod '
standing throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http:/[rentonwa�ov/busin ess/default.aspx?id=548&m id=328.
lnformation regarding State business licensing requirements can be found at: ',
http://dor.wa.�ov/content/doin�businesslre�istermvbusiness/ �
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13. Insurance: Consultant shall secure and maintain: ';
A. Commerciai general liability insurance in the minimum amounts of $1,000,000 for �
each occurrence/$2,000,000 aggregate for the Term of this Agreement. '
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B. In the event that Worl< delivered pursuant to this Agreement either directly or '
indirectly involve or require Professional Services, Professiona) Liabifity, Errors and i
Omissions coverage shall be provided with minimum limits of $1,0OO,OQO per I
occurrence. "Professional Services", for the purpose of this sectian, shal! mean any
Work provided by a licensed professional or Work that requires a professional �
standard of care.
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C. Workers' compensation coverage, as required by the Industrial Insurance laws of �
the State of Washington,shall also be secured.
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D. Commercial Automobile Liability for owned, (eased, hired or non-owned, leased, ;
hired or non-owned, with minimum limits of $1,000,000 per accurrence combined �
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� single limit, if there will be any use of Consultant's vehicles on the City's Premises by i
ior on behalf of the City, beyond normal commutes. i
� E, Consultant shall name the City as an Additiona! Insured on its commercial general �
� iiability policy on a non-contributory primary basis.The City's insurance policies shall �I
not be a source for payment of any Consultant liability, nor shall the maintenance of i
; any insurance required by this Agreement be construed to limit the liabiiity of i
� Consultant to the coverage provided by such insurance or otherwise limit the City's
� recourse to any remedy available at law or in equity. �
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iF. Subject #o the City's review and acceptance, a certificate of insurance showing the i
i proper endorsements, shall be deli�ered to the City before perfflrming the Work. I
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' G. Consultant shaN provide the City with written notice af any poficy cancellation, i
within two (2} business days of their receipt of such notice. I
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i4. Delavs: Consultant is not responsible for delays causec! by factors beyond the ;
Consultant's reasonable control. When such delays beyond the Consultant's reasonabie
control occur, #he City agrees the Consultant is not responsible far damages, nor si�all
the Consultant be deemed to be in default of the Agreernent.
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15. Successars and Assi�ns: Neither the City nor the Consultant shall assign, transfer ar j
encumber any rights, duties or interests accruing from this Agreement without the i
written consent of the other, j
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16. Notices: Any notice required under this Agreement will be in writing, addressed to the �
appropriate party at the address which appears below (as modified in writing from time j
to time by such party), and given personally, by registered or certified mail, return �
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt, j
EXCEPT facsimile defivery wilf be deemed to have commenced on the first business day �
following transmission, Email and fielephone rrtay be used for purposes of adrninistering j
the Agreement, but should not be used to give any formal notice required by the �
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Agreement. �
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CITY OF RENTON CONSUlTANT !
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Michael Kirk Ryan Dickerson �
1055 South Grady Way 5005 3rd Ave S. ;
Renton, WA 98Q57 5eattle, WA 98134 �
Phone: (425)430-6605 Phone: 206-832-8367 i
MKirk@Rentonwa.gov eyand@mckinstry.com �
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I 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational '
qualification,the Consultant agrees as follows: �
� A. Consultant, and Consuitant's agents, employees, representatives, and volunteers
� with regard to the Work performed or to be performed under this Agreement, shall �
j not discriminate on the basis of race, color, sex, religion, nationafity, creed, marital
; status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any i
, sensory, mental or physical handicap, unless based upon a bona fide occ�pational �
qualification in relationship ta hiring and employment, in employment or application I
. for employment, the administration of the delivery of Work or any other benefits i
' under this Agreement,or procurernent of ma#erials or supplies. ;
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B. The Consultant will take affirmative action to insure that applicants are employed �
; and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training. i
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C. If the Consultant fails to comply with any of this Agreement's non-discrimination �
provision5, the City shall have the right, at its option, to cancel the Agreement in I
whole or in part. ;
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D. The Consultant is responsible to be aware of and in cornpliance with all federal, j
state and loca! laws and regulations that may affect the satisfactary completion of �
the project, which includes bufi is not limited to fair labor laws, worker's ,
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply -
with City of Renton Counci! Resolution Number 4085.
18. Misceflaneous:The parties hereby acknowledge: i
A. The City is not responsible to train or provide training for Consultant. ;
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B. Consultant will not be reimbursed for job re(ated expenses except to the extent
specifically agreed within the afitached exhibits. '
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C. Consultant shall furnish all tools and/�r materials necessary to perform the Work '
except to the extent specifically agreed within t�e attached exhibits. �
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D. In the event special training, licensing, or certification is required for Consultant to
provide Worl< he/she will acquire or maintain such at his/her own expense and, if
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i Consultant employs, sub-contracts, or otherwise assigns the responsibility to '
, perform the Work, said employee/sub-contractor/assignee will acquire and or '
� maintain such training, licensing, or certification. '
� E. This is a non-exclusive agreement and Consultant is free�to provide his/her Work to
i other entities, so (ong as there is no interruption or interference with the provision
of Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but nat lirnited to �
health insurance. ;
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' G. Consultant is responsible for his/her own Worker's Campensation coverage as well �
as that for any persons employed by the Consuftant. '
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19. Other Provisions:
A. Approval Autharity. Each individual executing this Agreement on behalf of the City i
and Consultant represents and warrants that such individuals are duly authorized to �
execute and deliverthis Agreernent on behalf of the City or Consultant. �
B. General Administration and Mana�ement. The Cit�s project manager is Jeff Minisci. 1
In providing Work, Consultant shall coordinate with the City's contract manager or i
his/her designee.
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C. Amendment and Modification. This Agreement may be amended only by an '
instrument in writing, duly executed by both Parties. i
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D. Conflicts. In the event of any inconsistencies between Consultant proposals and this �
Agreement, the terms of this Agreement shall prevail. Any exhibitsJattachments to �
fihis Agreement are incorporated by refierence only to the extent of the purpose for �
which they are referenced within this Agreement. To the extent a Consultant i
prepared exhibit conflicts with the terms in the body of this Agreement or contains i
terms that are extraneous to the purpose for which it is referenced,the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein. i
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E. Governin� Law. This Agreement shall be made in and shall be governed by and '
interpreted in accordance with the laws of the State of Washington and the City of
Rentoro. Consultant and all of the Consultant's employees shall perform the Work in l
accardance with afl applicable federal, state, county and city laws, codes and
ordinances. �
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F. Joint Qraftin� Effort, 7his Agreement shall be considered far all purposes as ;
prepared by the joint ef�orts of the Parties and shall not be construed against one
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; party or the other as a result of the preparation, substitution, submission or other
fevent of negotiation, drafting or execution.
' G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
' or interpret this Agreement or any of its terms or covenants shall be brought in the
I<ing County Superior Court for the State of Washington at the Maleng Regional
; Justice Center in Kent, King County, Washington,or its replacement or successor.
, H. Severabilitv. A court of compe#ent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shaEl not cancel or invalidafie the
remainder ofthis Agreement, which shall remain in full force and effect.
i. Sole and Entire A�reement. This Ag�eement contains the entire agreement ot the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence, Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to cornpletion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefifi of the Parties and no one else. �
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L. Assigns and Successors. The Parties each bind themselves, their partners, ;
successors, assigns, and legal representatives to the other party to this Agreement, ;
and to the partners, successors, assigns, and legal representatives of such other ;
party with respect to all covenants of the Agreement.
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M. Waivers. AI! waivers shall be in writing and signed by the waiving party. Either !
party's faifure to enforce any provision of this Agreement shall not be a waiver and !
shall not prevent either the City or Consultant from enforcing that provision or any E
other provision of fihis Agreement in the future. Waiver of breach of any provision of '
this Agreement shafl not be deemed to he a waiver of any prior or subsequent
breach unless it is expressly waived in writing. �
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement. ,
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� �N WITNESS WHEREOF, the Parties have voluntarily entered lnto this Agreement as of the date
(ast signed by the Parties below.
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CITY OF RE TQN CONSULTANT
� BY: BY:
; Denis Law Geremy Wol{f
i Mayor Operations Manager
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Date Date
Attes#
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laso A.Seth = * : S E A L - * = �
Cit Clerk = ; .� = : �
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%;yn/'��,, ,.� o ;
,�ii 0�,�''���uuu�a������� rp,��``��' �
Approved as to Lega!�orm �'�i,����R,�;Ep gEP\������� ;
•������ �
a
Shane Moloney �
Renton City Attorney ;
Contract Template Updated 05/30/2017 �
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EXH1B17 A—SCOPE OF WORK �
' GOALS AND OBJECTIVES '
� The purpose of the facility condition assessment is ta assess the facilities based on the ;
� following scope, provide collecte� data for import into the Work Management System ;
' and provide narratives that summarize assessment observations and comments. �
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D�I.IVERABLES i
The following is meant to provide details on deliverables that fihe Facility Condition Assessment �
provider will provide on assignments.All condition assessments will include bound deliverable '
containing: �
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• Narrative report with description of systems and corresponding conditions. Digitalphoto �
s of key component and deficiencies integrated into the narrative. �
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• 5-year annual cost summary with recommended project prioritizations. �
� 20-year capita! reserve table with systems and component replacerrtent costs and dates. �
Data will be provided in a format that can be populated into the WMS capital �
forecasting module. �
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FI�LD DATA COLLECTION AND CONDITION ASSESSMENT
The capital forecasting field data collection and condition assessment is meant to
capture information of al) major building and park infrastructure systems to the individual '
component level, including all components considered capital repair items (as opposed to �
maintenance level items}.This includes site pa�ing, HVAC, roofing,electrical, plumbing, vertical �
transportatian systems, building envelope, and structural systems, bridges (for pedestrian and !
utility vehicles), playgrounds, surface water culverts, and underground infrastructure (where
accessible)—electrical, sewer, water, gas.
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Facility Condition Assessment provider wil! collect, document, and analyze the facilities !
assessment data to achieve the following: j
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• Atthe start af each building or faciiity assessment, re�iew existing construcEion and as- ;
built drawings, user manuals and maps.
• A# the start of each building or faciiity assessment, interview client's staffto
understand what improvements has been made in the last three years, what �
improvements are planned in the next three years and known problems. �
• Inventory all major building equipment including quantity, size, asset tag number, manu ;
facturer, model and serial number. :
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' � Identify deficient conditions in terms of deferred maintenance and building condition. i
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` • Provide a reasonable cost analysis for the above-mentioned efforts. i
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• Far multi-building prajects, data will be collected from every building in the portt'olio. j
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Reports will be prepared as follows: �
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• Major buildings (generally defined as 25,0�0 square feet or greater and approximately �
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, 10% of the project portfolio), a separate report will be prepared. �
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• Srnafler buildings wili be grouped into reports by building type,geography or I
other logical grouping(for example maintenance structures, parks assets,fire I
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stations, golf course, etc.). �
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• Provide individual cost tables and digital photographs to document the deficient �
conditions at each property. ;
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• Put all information into PM for every piece of equipment so tha#the Facilities and j
Park and Golf Course Divisions are able to have a start point on all the equipment for �
every facility. � I
The Facilties Condition Assessrnent shall cover the following systems:
• Heating System - Identify boilers,furnaces, and major labeled equipment.
• Ventilation System - Identify the ventilation systems at the property and assess its �
overall condition. 1
• Air Conditioning System - ldentifythe material air conditioning components I
cooling towers, chillers, and major labeled equipment. Excluded are window units, j
terminal units, above ceiling equipmenfi, and thermostatic controls. ;
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• Roofing System- FCA provider will identify the material roof systems, including raof !
type, reported age, slppe, drainage, or any unusal roofing conditions. �
The team will observe for evidence af rrtaterial repairs, significant ponding, '
or evidence o#material roof leaks. ;
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• Electrical System - Identify the electrical service provided and distribution systemat the �
subject property. Observation and evaluatian will include switchgear, ;
transformers, emergency generators and main distribution panels. Excluded are step I
down transformers. !
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• Plumbing- Identify the material plumbing systems at the subject property, including '
� domestic water supply, domestic hot water production over 8a gallons sanitary sewer, �
� primary backflow preventer or any special or unusual plumbing systems (such as fuel �
' systems, gas systems). �
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• Vertical Transportation- Identify the existing vertical transportation equipment and �
provide an overall assessment. Facility Candition Assessment provider will detail �
deficiencies for each elevator and provide an analysis of the remaining useful life, along i
with budgets for any expected expenditures up to and including modernication or ;
replacernent. i
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• Building Envelope- Identify the material elements of the building exterior,to include �
walls, doors, windows, and fire escapes.This will also include the fa�ade curtain wall �
systems, glazing, exterior sealants, exterior balconies, and stairways. Observations may
be subject to grade, accessible balconies, and rooftop vantage points.
• Structural Components- Evaluate the footings, foundations, slabs, columns, ffoorframin j
g system, and roof framing system as part of the structural inspection for
soundness. Observations will be subject to grade and visibility of components.
This is a visual inspection only and no structural testing of components or materials
will be undertal<en.
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� Site Paving and/or Parking-Observe and evaluate the site paving and/or parkingcompo
nents including pavement, curbs, drains and sidewalks.
• Commercial Kitchen - Major Equipment{above approxirnately$2�00 vaiue) I
FACILITIES ASSESSMENT EVALUATiON �
At the conclusion of the assessment(s), Facility Condition Assessment provider will prepare
reports as described below that include:
• A genera) description of the property and improvements and comments generally on �
observed conditions.
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• Comments for components that are exhib�ting deferred maintenance issues and !
provide estimates for "immediate" and "capital repair" cos#s based on o6served ;
conditions, available maintenance histary and industry-standard useful life estimates. If ;
applicable, this analysis wilf include the review of any available documents pertaining j
to capital improvements completed within the last three years, or currently under
contract. Facility Condition Assessment provider shall also in.quire about available ;
maintenance records and procedures and interview current available an-site �
maintenance staff.
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• A schedule for recommended replacement or repairs (schedule of priorities}.
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" � Address critical repairs separately from repairs anticipated overthe term of fhe
; analysis.
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� A FCI index number for each building and parl<site.
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• A 5-year annual cost breal<down with recommendations for project�rioritizations.
� • A twenty-year capital plan with an executive surnmary with graphic presentation of
� results to provide a quick, "user-friendly" summary of the property's observed
condition and estirnated costs assigned bycategory.
• Location information and map that describes assessmentsite.
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' EXHIBIT B—RATE SHEET �
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; Total compensation to Consultant for Work pro�ided pursuant to fihis Agreement shall not
exceed $124,387.Q0, plus any applicable state and Iocai sales taxes. Compensation shall be paid �
as a flat rate fixed sum.Any additional scope added by the City will be paid at the following ,
rates: I
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Arch itect $i42/h r �
Program Manager, Sr $1.35/hr �
Program Manager $�.28/hr �
Estimator $135/hr
project Director $15Z/hr
Admin Suppor� $75/hr i
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i EXHIBIT C-SCNEDULE !
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� Document Review and Interviews 7/17/17 - 7/28/17 �
Walkthrough Surveys by Field Auditors 7/31/17 - 8/31/17 ;
Data Organization and Estimating 9/1/17 - 9/�.4/17 ;
� Preparation of Facilities Condition 9��5�1� _ 9�28��.y I
Assessment Re ort �
, Present Findings �o the City 9/2g/17 '
Assist in WMS Integration 10/2/i7 - 10/31/17 ;
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