HomeMy WebLinkAboutContract CAG-17-151
CONTRACT#5902858
INTERAGENCY AGREEMENT FOR 2017 and 2018
Between
HING COUNTY and the CITY C?F RENTON
This two-yeaz Interagency Agreement"Agreement"is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Rentan, a municipal corporation of
the State of Washington,hereinafter referred to as "County" and "City" respectivety. Collectively, the
Caunty and City will be referred to as"Party"or"Parties."
PREAMBLE
King County and the City of Renton adopted the 2001 King County Comprehensive Solid Waste
Management Plan,which includes waste reduction and recycling goals. In order to help meet these
goals,the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King County Comprehensive Solid Waste Management
Plan. This program provides funding to further the development andlor enhancement of local waste
reduction and recycling projecis and for broader resource conservatian projects that integrate with waste
reduction and recycling programs and services. This grant program daes not fund household hazardous
waste collection activities. Program eligibility and grant administration terms aze discussed in the Grant
Guidelines, attached to this Agreernent as Exhibit B. Grant funding for this program is subject to the
budget approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the King County Comprehensive Solid Waste Management Plan. The City will spend its grant
funds to fulfill the terms and conditions set farth in the scope of work which is attached hereto as Exhibit
A and incorparated herein by reference. The County expects that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City of Renton by the County far waste reduction and recycling programs and/or services as outlined in
the scope of work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
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The..respon�ibilities of the Parties to this Agreement shall be as follows:
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1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 201'7 and 2018 shall not exceed $235,320.
2. This Agreement provides for distribution af 2017 and 2018 grant funds to the City. However,
grant funds are not available until January 1, 2017.
3. During this two-year grant program, the City will submit a minimum of two, but no more than
eight(8),progress reports to the County in a form approved by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Su.mmary Form
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The city shall
maintain this documentation in its records,
If the City chooses to submit up to the ma�cimum of eight(8)progress reports and requests for
reimbursement during the two-year grant program,they shall be due to the County on the last day
of the month following the end of each quarter- April 30, July 30, October 31, January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31,2019.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by January 31,
2018 and March 31, 2019.
Regardless of the number af progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5`�working day of January
2018 and January 2019,the dollar aznount of outstanding expenditures for which the City has not
yet submitted a reimbursement reGuest.
4. The City shall submit a final report to the County which summarizes the work completed under
the grant program and evaluates the effectiveness of the projects for which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The final report is
due within six(6)mvnths of completion of the project(s) outlined in the scope of work,but no
later than June 3Q,2019.
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5. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County,the City shall
explain the relationship with the afFected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of worlc
document related thereto.
6. The City shall be responsible for folIowing all applicable Federal, State and local laws,
ordinances,rules and reguiations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award or contracting
process.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex,religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory,mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include,but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
l 0. The City shali maintain accounts and records, inciuding personnel, financial,and programmatic
records, and other such records as may be deemed necessary by the County,to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
su�ciently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six(6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in aceordance with
RCW Chapter 40.14, These acc�unts shall be subject to inspection,review or audit by the County
and/or by federal or state officials as so authorized by taw.
11. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three(3) years. The records
shall be c.ompiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2021.
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12. The City agrees to credit King County on all printed materials pzovided by the County,which the
City is duplicating, for distribution. Either King CounTy's name and logo must appear on King
County materials (including fact sheets, case studies,etc.), or, at a minimum, the City will credit
King County for aztwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" andlor"text provided courtesy of King County Solid
Waste Division."
13. The City agrees to submit to the County copies of all written materials which it produces and/ar
duplicates for local waste reducrion and recycling projects which have been funded through the
waste reduction and recycling grant progra.m. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
14. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event,the City will notify the
County a minimum of thiriy(30) days prior to the event. If the event brochure is required for
admission to the City's event,the City is exempt from having to provide the brochuze to King
County.
15. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to a11 residences listed in the agreed upon areas listed in Attachment A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
16. This project shall be administered by Linda Knight, Solid Waste Coordinator, City of Renton,or
designee.
B. The Countv:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of$10,000 per year with
the balance of funds to be allocated according to the City's gercentage of King CounTy's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. The City of Renton's budgeted grant funds for 2017-2018 are $235,320.
3. Within forty-five(45) days of receiving a request for reimbursement from the City,the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made,this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and bud�et attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete(i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
4. The County agrees to credit the City on all printed materials provided by the City to the County,
which the Couniy duplicates, for distribution. Either the City's name and Iogo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum,the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Renton"and/or"text provided courtesy of the City of Renton."
5. The County retains the right to share the written material(s)produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
6. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January l, 2017 or the date of execution of the
Agreement by both the County and the City,if executed after January l, 2017, and shall terminate on
June 30,2019. The City shall not incur any new charges after December 31, 2018. However, if
execution by either Party does not occur until after January l, 2017,this Agreement allows for
disbursement of grant fitnds to the City for County-approved programs initiated between January 1, 2017
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King Caunty, in whole or in part, for convenience without
cause prior to the termination date specified in Section III,upon thirty (30) days advance written
notice.
B. This Agreement may be ternunated by either Party,in whole or in part, for cause prior to the
termination date specified in Section III,upon thirty(30)days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in tkus section: (1)the County will be liable only for
payrnent in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and(2)the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit,waive, or extinguish any right or remedy provided by this Agreement or
law that either Party rnay have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Pa.rty.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendrnents to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds znay be moved between tasks in the scope
of work, attached as Exhibit A,only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s)is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and ail claims,costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits,penalties, losses, damages, or costs of any kind whatsoever(hereinafter "claims")
brought against the County arising out of or incident to the City's execution of,performance of or failare
to perform this Agreement. Claims shall include but not be limi#ed to assertions that the use or transfer
of any software, book,document, report, film,tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright,patent, trademark,trade nanne, and/or
otherwise results in unfair trade practice.
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VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents,representatives, empioyees, and/or subcontractors. The minimum
limits of this insurance shall be$1,000,000 general liability insurance combined single limit per
occunence for bodily injury, personal injury,and property damage. If the policy has an aggregate
limit, a$2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the CounTy, its officers, officials,employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requirements,a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority(WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
, Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the perfonnance of this Agreement.
X. SEVERABILITY - -
If any section, subsection, sentence, clause or phrase of this Agreement is;:�or any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
Any notice required or permitted under this Agreement shall be d sufficiently given or served if sent to
the King County Solid Waste Division and the City at the addresses provided below:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
201 South Jackson St�eet, Suite 701
Seattle, WA 98104-3855
If to the City:
Linda Knight, Solid Waste Coordinator, or a provided designee
City of Renton Solid Waste Utility
1055 S. Grady Way
Renton, WA 98057
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
�� Kin Cou
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� BY
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Denis Law, ayor Pat D. McLau in,Dir ctor
Solid Waste D'�ision
For pow Constantuie, King County Executive
Attest:
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Jason A. th, it lerk Date
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Exhibit A
King County Solid Waste WRR Grant
SCOPE OF WORK 2017-2018
APPLICANT
City of Renton Solid Waste Utility
1055 S. Grady Way
Renton, WA 98057
PROGRAM
Waste Reduction & Recycling Grant
PROIECT MANAGERS
Linda Knight Julie Pursell Jina Kim
425.430.7397 425.430.7396 425.430.7391
Ikni�ht@rentonwa.�ov ipursell@rentonwa.�ov jkim rentonwa.�ov
Fax 425.430.7Z41 Fax 425.430.7241 Fax 425.430.7241
FUNDING REQUESTED $ 155,678 (City Allocation)
$ 79,642 (RCE Funds)*
$ 235,320 Total
PROJECTS& FUNDING SUMMARY
• Recycling Collection Event $76,000
• Renton Reuse Event $72,000
• Waste Prevention & Recycling $87,320
Strategic Plan and Outreach
Scope of Work
Task 1 Recyciing Collection Event
Project Manager Julie Pursell, Solid Waste Education Specialist
Schedule January 2017—December 2018
Budget $76,d00
Goal
Collect 400 tons of recyclable material not collected at the curbside
Description
Renton wil) implement 4 Special Recycling Events; 2 in 2017 and 2 in 2018. Each event will collect
recyclable materials not collected at the curbside. Events are available to all residential households
from the greater Renton community including, but not limited to unincorporated areas in the Skyway,
May Valley, East Renton Plateau, Petrovitsky and Fairwood areas. AI{ events will be held at the Renton
Technical College and will be open to the pubfic between the hours of 9:00 a.m, and 3:00 p.m. While
most items are free to the public to recycle, mattresses require a fee of$15-20 per piece recycled paid
to the vendor, Businesses are not eligible to participate.
Event Dates
Spring 2017—May 13
�a(I 2017—September 9
Spring 2018—TBD
Fall 2018-TBD
Event Staffing
City staff, vendor staff and volunteers will be utilized in the operations for each event. Julie Pursell
will manage the event and experienced volunteers will greet the public, sc�een materials, direct
trafFic through the site, and distribute educational materials. A City of Renton Police Officer will be
in charge of traffic cantrol. Staff working the event will be scheduled between 730 a.m. and 5:00
p.m. Because we require all staff to remain on-site for the duration of the event, the City wi11
suppiy lunch and liquid refreshments
Event Promotion
The public will be notified about the events through direct mail, utility bill inserts,the City's website
cable channef, and City newsletter.
Renton 2017 2018 Final Scope.docx Page 2
Materials Co(lected
Scrap metal, appliances, concrete, bulky yard waste (greater than 4' long and 3" in diameter), ciean
wood waste, used motor oil, used antifreeze, used oil fiiters, automotive batteries, aikaline and Ni-
cad batteries, cell phones, reusable household items, unusable textiles, Styrofoam, plastic bags,
bubble wrap, mattresses, and cardboard will be collected and reused or recycled. Other items may
be added dependent upon viable recyciable markets.
Evaluation
Each event will be evaluated based on the number of vehicles served and the weight of recyclable
material collected.
Deliverables
Number of Vehicles Served: 1,100
Bud�et Detail
Staff $36,000
Contract/Vendors $ 6,000
Supplies $ 2,000
Printing/Distribution $32,000
Renton 2017 2018 Final Scape.docx Page 3
Task 2 Renton Reuse Event
Project Manager Julie Pursefl,Sofid Waste Education Specialist
Schedule January—December 2017
Budget $72,000
Goal
To divert materials from the landfill by providing an opportunity for residents to swap materials that
still have a useable life
Description
The City recognizes that waste prevention &recycling are the top waste management strategie5 in the
so{id waste hierarchy. Under this task staffwill plan and implement a one-day reuse event. Scheduled
and held at the Renton Memorial Stadium Saturday,lune 3, 2017 and TBD for 2018,this event wiil
provide an opportunity for residents of the greater Renton community including unincorporated King
County residents to exchange materials that still have some useful life, but are no longer of value to
the original owner. Residents will be able to drop offfurniture,toys, household goods, sports
equipment, doors, windows, and other materials approved by Renton staff. Residents may also come
to the event to take home materials others have dropped off. Materials not claimed by the end of the
event will be recycled or land filled. Residents will be notified of this event through a direct mail
campaign (using the same mail list as the Special Recycling events), ads placed in the lacaf newspaper,
and the City's website. Volunteers and city staff will staff the event.
Evaluation/Deliverables
• Estimate of vofume of materials diverted from landfill
• Estimate of participants
• Compare residua! disposal current year to prior year
Bud�et Detail
Staff $ 13,000
Contract/Vendors $ 2,000
Supplies $ 1,000
Printing/Distribution $ 56,000
Renton 2017 2018 Final Scope.docx Page 4
Task 3 Waste Prevention & Recycling Strategic Pian
Project Manager Linda Knight, Solid Waste Coordinator
Schedule January 2017—December 2018
Budget $87,320
Goal
To develop a Strategic Plan that lays a successful waste prevention and recycling program roadmap for
the City to implement for the next 10 years.
Description
For the past 26 years the City of Renton has implemented myriad programs that increased knowledge,
skills, and motivation of its residential and business sectors to divert waste from landfill. These
programs ranged from backyard compost workshops to business waste prevention technical outreach
to our current EOW curbside coflection program. While the City currently experiences 69%waste
diversion from landfill for its curbside residential sector,there is still a great deal of work to accomplish
to meet and exceed the region's 70%diversion goaf by 2020.
The City will deve{op a Waste Prevention & Recycling Strategic Plan (Plan)to lay the groundwork for
future residential and business projects.The City will identify current barriers to waste prevention and
recycling by its residential and commercial sectors, research successful waste prevention programs in
the nation that hold promise in the Pacific Northwest and develop a roadmap with options for program
implementation to meet and exceed the goals of 70%diversion by 2020. Staff wiil work with City
Administration and elected officials to achieve commitment to the Plan's goals and programs as well as
develop a funding model to sustain the work identified. Following adoption of the Waste Prevention &
Recycling Strategic Plan, the City will utilize any remaining funds to begin implementation of viable
waste prevention projects identified within the Plan. Evaluation measures will be updated as they
pertain to the specific waste prevention project.
Evaluation/Deliverables
• Waste Prevention & Recycling Strategic Plan
• City Council approval or adoption of the Strategic Plan
Budget Detail
Staff $ 9,000
Professional Services $78,320
Renton Z017 2018 Finai Scope.docx Page 5
Exhibit B
2017-2018 Grant Guidelines
Program Eligibility:
Grant funds may be used for a variety of Waste Reduction&Recycling(WRIR)-related programs,
including residential and commercial waste reduction and recycling education programs,business
assistance programs, and special recycling events. Cities may also use their funds on broader resource
conservation programs, as long as they are part of an overall WR/R program. Cities may choose to use
their funding on one program or a combination of programs. For WR/R program ideas,please refer to
the lists below.
Please note these lists are not eachaustive,but merely intended to provide some guidance on what
is/isn't eligible. Cities may also refer to the currently adopted King County Comprehensive Solid
Waste Management Plan for direction in program development.If you are unsure if your
proposed program is eligible for funding,please contact Lucy Auster at 206-477-5268 or
lucv.auster(�a,kin�countv.Qov.
Eligible for funding:
• School WR/R education/implementation programs
• Kitchen food waste compvsting programs
• Reusable bag promotions
• Yard waste subscription promotions
• Outreach at community events
• Promoting new and existing WR/R programs through media, mail, and social netwarking
• Business recognition programs
• Recycling Collection Events(RCEs}, including collection of tires and mattresses
• Household battery collection and recycling(no lead-acid batteries)
• Business and residential WR/R education and communications
� Product stewardship initiatives- could be education programs or working with other
agencies/organizations/businesses to unplement programs
• Ciiy recycling programs and facilities
• Videos promoting WR/R programs
The following are eligible for funding on a case-by-case basis,as long as part of an overall WR/R.
program. However,the County would not provide reimbursement if,for ezample,all of a city's
grant dollars were used to selUgive away rain barrels or distribute compact tluorescent light
bulbs.
• Water conserva�ion- i.e. rain banels
• Energy conservation
• Water quality:integrated pest management;catch basin filters
• Demonstration gazdens; interpretive signage; recycied-content park furnishings
2017-2018 WR/R Grant
The follawin are not eli 'ble for fundin :
� Collection of gazbage, except for residual garbage related to the collection of recyclables.
• Collection of any household hazardous waste items including,but not limited to:
>Treated wood
>Paint
>Lead acid batteries
> Oil, gasoline, and antifreeze
>Fluorescentlights
• Household Hazardous Waste(HI-iV� education programs
Cities should pursue funding for HHW collection or education programs through the King County
Local Hazardous Waste Management Program(LHWNIP)or the Washington State Department of
Ecology Coordinated Prevention Grant(CPG)Program.
Grant Administrafion:
Requests for Reimbursement:
Cities may choose to submit one request for reimbursement per year during the funding cycle,due no
later than March 20,2018 and Mazch 19, 2019. However,cities may submit requests for
reimbursement as frequently as quarterly. The Budget Summary Report Form(Attachment A)must be
used when submitting requests for reimbursement.
By the 5�h working day of January 2027 aud January 2018,cities must notify the Soiid Waste
Division (SWD) of their total expenditures for work that has been completed to-date,but for
which requests for reimbursement have not yet been submitted.
Progress and Final Reports:
Progress reports describing program activities, accomplishments, and evaluation results need to
accompany each request for reimbursement. A final report describing the outcome of grant-funded
activiries is due with the final request for reimbursement. If,however,the city does not have the
results of its program evaluation by the end of the grant cycle,the final narrative report may be
submitted no later than six months after the end of the grant cycle(June 30, 2019). (Note: T'he final
request for reimbursement would still need to be submitted by March 19, 2019.)All progress and final
reports need to be signed by a city official. Signed reports may be scanned and emailed.
Amendments:
Formal amendments to grant Interagency Agreements (IAAs)are not necessary unless the city wishes
to make significant changes to its scope of work and/or budget. In general, a significant change would
be one in which the city wishes to add or delete a task from their scope of work. A minor change, such
as moving dollazs between tasks, would only require written notification,which may be submitted via
e-mail. However, the city should contact SWD when considering changes to their scopes and budgets
to determine if a formal amendment is needed.
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Exhibit D
BUDGET SUNIMARY REPORT FORM
2017-2018 Waste Reduction & Recycling Grant Program
City: Date:
Address: Phone:
Invoice #:
Report Period:
Preparer's Name: Contract#:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date: $ -
Amount remaining for completion of interlocal: $ -
Scope of Work Current Amount
Tas Description Budget Quarter Previously Remaining
# (Task/title) Costs Invoiced Balance
1 $ -
2 $ -
3 $ -
4 $ -
5 $ -
6 $ -
7 $ -
TOTALS $ _ � _ $ _ $ _
For King County Use
Contract# 0
Project 1126942 Org 720122 Exp.Account 54150 Task 22.000
Purchase Order# Requisirion# Receipt
Supptier# Supplier Pay Site Invoice# Payment Type
Total charges this period are approved for payment: $
Project Manager: Date
Exhibit E
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Abdoul Gafour
From: Abdoul Gafour
Sent: Thursday,July 06, 2017 12:24 PM
To: 'kathi.illman@seattle.gov'
Cc: Brennan, Michael (Michael.Brennan@seattle.gov); Hwang, Paj (Paj.Hwang@seattle.gov);
George Stahl; Gregg Seegmiller
Subject: Emergency installation of new Renton water main in S 23rd St with crossing over SPU's
60-inch pipeline
Attachments: NEW WATER MAIN AT S 23RD ST.pdf
Hello Kathi,
This is to follow-up to my phone conversation with Wayne Smith this morning:
The City of Renton has a major leak on an existing 8-inch water main under SR 515—Talbot Rd. 5.just north of 5 23�a
St. The line is installed inside a steel casing under the highway and water is coming out of both ends of the casing and
also under the roadway pavement.
We do not know exactly where the leak is inside the casing and the repair work will require open cutting the highway
because there is no sufficient room to excavate a pit on both sides of SR-515 to push and/or pull the 60-feet of old pipes
out of the casing and to insert the new pipes.
We will be abandoning this existing line by capping both ends and we will need to immediately install a temporary 2-inch
water line across S 23'd St. to provide temporary domestic water service to 25 homes. We will also be installing a new 8-
inch line across 5 23�d St to replace the old pipe under SR 515 and the 8-inch will be connected to an existing 12-inch city
water line in S 23'd St which has 6 feet of cover.
SPU's has a 60-inch concrete pipeline north of the existing 12-inch city water line in S 23�d St and the pipeline has 3.67
feet of cover. The new 8-inch line will be crossing over SPU's pipeline. We understand that SPU's design requirements
call for 12-inch of vertical clearance between the 2 pipes, however this will only allow 28-inches of cover over our new 8=
inch pipe.
We are requesting SPU's permission for the installation of a 6" thick x 5'wide x 5'wide Ethafoam 220 pad over SPU's
pipeline with compacted gravel backfill material on both sides of the pipeline instead of providing the 12-inch vertical
clearance. This would allow about 2.3 foot of cover over our new 8-inch water line. We will need to use 2-8-inch 45-
degree bends with Megalug restrained joint to go over SPU's pipeline.
We can provide you with a record drawing of the new water main crossing after the completion of its installation which
is anticipated within the next few days. City water maintenance crew is performing all of the work.
Thank you for your consideration on this matter and please let me know if you have any questions or need any
additional information.
Abdoul Gafour
Water Utility Engineering Manager
City of Renton Public Works
1055 S Grady Way
Renton,WA 98057
425-430-7210
agafour@rentonwa.�ov
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