HomeMy WebLinkAboutContractAGREEMENT FOR 2022 FILM FRENZY
THIS AGREEMENT, dated for reference purposes only as May 25, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, REELRenton, (“Contractor”), a
Washington Non-Profit Corporation. The City and the Consultant are referred to collectively in
this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective
as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide services to act as Festival Director for the
2022 Film Frenzy event in Renton; and, administer a film competition, whose products
may be used by the City to promote the arts and small business environment in Renton
as specified in Exhibit A, which is attached and incorporated herein and may hereinafter
be referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2022.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement at a flat fee of thirty thousand dollars ($30,000.00). Except as specifically
provided herein, the Consultant shall be solely responsible for payment of any taxes
imposed as a result of the performance and payment of this Agreement.
B.Method of Payment. City shall pay the Consultant fifteen thousand dollars
($15,000.00) at within thirty (30) days of execution of this Agreement, and The
Consultant shall also submit a final bill upon completion of all Work for fifteen
thousand dollars ($15,000.00). Payment shall be made by the City for Work
performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Consultant’s
performance does not meet the requirements of this Agreement, the Consultant
will correct or modify its performance to comply
CAG-22-189
PAGE 2 OF 10
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
PAGE 3 OF 10
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant, or Film Frenzy participants, and free from any intellectual property
encumbrance which would restrict the City from using the work product. Consultant
grants to the City a non-exclusive, perpetual right and license to use, reproduce,
distribute, adapt, modify, and display all final work product produced pursuant to this
Agreement. The City’s or other’s adaptation, modification or use of the final work
products other than for the purposes of this Agreement shall be without liability to the
Consultant. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
PAGE 4 OF 10
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
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11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
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not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F.Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7271
jkotarski@rentonwa.gov
CONSULTANT
Ben Andrews
REELRenton
1814 SE 8th St
Renton, WA 98057
Phone: (253) 861-7755
Email: bena@seattlefilmsummit.com
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
PAGE 7 OF 10
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
PAGE 8 OF 10
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jessie
Kotarski. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
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G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.DateApprovedastoLegalForm5j7/%o?Date1By:M.PatriceKentSr.AssistantCityAttorneyContractTemplateUpdated5/21/20210PAGE10Of10CITYOFRENTONCONSULTANTC.E.“Chip”VincentCEDAdministratorREELRenton5/31/2022Approved by Patrice Kent via 5/25/2022 email
EXHIBIT A
2022 Renton Film Frenzy hosted by REELRenton
SCOPE & TIMELINE
REELRenton, as the Festival Director, shall be responsible for the following elements of the 2022 Renton Film
Frenzy while remaining within budget for necessary expenditures prior to and during the project.
2022 Film Frenzy –
Program goal: Promote Renton as a center for arts and culture while generating campaign tools to assist the
small business community with their marketing efforts through a film competition.
Working in partnership with the Renton Municipal Arts Commission and staff from the City’s economic
development team, REELRenton will host a filmmaking challenge designed to support local filmmakers and create
short promotional videos to highlight local businesses and build a name for Renton as a leader in the film
industry.
Films produced under this program will be screened at the Renton Civic Theatre on Thursday September 8, 2022
and voted upon by the public. Top films will receive an award, which will be presented at the Seattle Film Summit
in Renton on Saturday September 11, 2022.
Program structure:
Filmmakers will have 50 hours to write, shoot, edit and submit a film up to four minutes in length. The film must
be shot entirely in Renton. Filmmakers will be assigned a local small business at the beginning of the competition
to showcase in their production. Only the completed films will be submitted, and all submitted films will be
available online materials to highlight the arts and small business environment in Renton.
The City will receive one copy of each of the completed films. The City will have a nonexclusive license to use the
films, or portions thereof, to promote the City’s arts and small business environment.
Project Goal(s) Timeline (Start
and end
dates):
Actions Project metrics Project
outcomes/deliverable
s
Support local
film industry;
Provide
marketing
support for
small
businesses;
promote
Renton as a
center for Arts
& Culture
May 2022–
Nov 2022
•Create promotional videos to
highlight small businesses in Renton
•The competition will be announced
through a call for artists/filmmakers
that will be distributed to artists,
arts organizations and artist
networks based locally and nation-
wide.
•The competition will be held in
Renton in September 2022.
•Films will feature local businesses
and be used as promotional material
made available to the businesses
following the competition and
•number of filmmakers
participating in the
competition and
making connection
with and receiving
information from the
Renton Municipal Arts
Commission
•number of films
produced
•number of small
businesses
highlighted in the
produced films
•number of short films
created to promote
small businesses in
Renton
•Metrics from
promotional activities
(advertising for the
competition,
marketing of the
screening event)
•number of local
artists participating
in the film challenge
EXHIBIT A
highlighted in the Renton
Community Marketing Campaign
through and made available on
Visitrentonwa.com, whyrenton.com
and rentondowntown.com
• The films will be integrated into the
paid social campaigns ran through
the Renton Community Marketing
Campaigns and targeting a fly-in
audience
• The films will be screened at the
Renton Civic Theatre for public
viewing at special event designed to
draw residents, tourist and film
lovers to downtown Renton
• number of attendees
at the screening
(attending the event
in downtown Renton)
• Post-event feedback
from artists, residents
and businesses
• Attendance figures as
available from event
partners (screenings
at Civic Theatre,
awards event at
Seattle Film Summit)
• number of attendees
at the screening
event
• number of artists
engaging in the film
competition and
connecting with the
Arts Commission for
resources to grow
their business in
Renton
Schedule of Deliverables:
• Action Plan
o Create a Plan with Renton city PM for Festival preparation and management by 5/30/22
• Program Implementation
o Implement event details, photo assets, trailers, and branding by 6/15/22
• Event Lineup
o Provide supporting Festival Events by 8/1/22
• Oversee Festival Operations
o On event weekend September 9 – 11, 2022
• Frenzy Debrief
o Provide analytics of filmgoer attendance, attendee surveys, festival feedback, tally media coverage to
be submitted to the city of Renton by 10/15/22
EXHIBIT A
2022 Renton Film Frenzy hosted by REELRenton
SCOPE & TIMELINE
The Festival Director shall be responsible for the following elements of the 2022 Renton Film Frenzy while
remaining within budget for necessary expenditures prior to and during the project.
2022 Film Frenzy –
Program goal: Promote Renton as a center for arts and culture while generating campaign tools to assist the
small business community with their marketing efforts through a film competition.
Working in partnership with the Renton Municipal Arts Commission and staff from the City’s economic
development team, REELRenton will host a filmmaking challenge designed to support local filmmakers and create
short promotional videos to highlight local businesses and build a name for Renton as a leader in the film
industry.
Program structure:
Filmmakers will have 50 hours to write, shoot, edit and turn in a film up to four minutes in length. The film must
be shot entirely in Renton. Filmmakers will be assigned a local small business at the beginning of the competition
to showcase in their production. The resulting films will be screened at the Renton Civic Theatre. The top films
will receive an award and be presented at the Seattle Film Summit held in Renton in September 2022. All
submitted films will be available online and used in promotional materials to highlight the arts and small business
environment in Renton.
Project Goal(s) Timeline (Start
and end
dates):
Actions Project metrics Project
outcomes/deliverable
s
Support local
film industry;
Provide
marketing
support for
small
businesses;
promote
Renton as a
center for Arts
& Culture
May 2022 –
Nov 2022
•Create promotional videos to
highlight small businesses in Renton
•The competition will be announced
through a call for artists/filmmakers
that will be distributed to artists,
arts organizations and artist
networks based locally and nation-
wide.
•The competition will be held in
Renton in September 2022.
•Films will feature local businesses
and be used as promotional material
made available to the businesses
following the competition and
highlighted in the Renton
Community Marketing Campaign
through and made available on
Visitrentonwa.com, whyrenton.com
and rentondowntown.com
•number of filmmakers
participating in the
competition and
making connection
with and receiving
information from the
Renton Municipal Arts
Commission
•number of films
produced
•number of small
businesses
highlighted in the
produced films
•number of attendees
at the screening
(attending the event
in downtown Renton)
•number of short films
created to promote
small businesses in
Renton
•Metrics from
promotional activities
(advertising for the
competition,
marketing of the
screening event)
•number of local
artists participating
in the film challenge
•number of attendees
at the screening
event
•number of artists
engaging in the film
competition and
connecting with the
•The films will be integrated into the
paid social campaigns ran through
the Renton Community Marketing
Campaigns and targeting a fly-in
audience
•The films will be screened at the
Renton Civic Theatre for public
viewing at special event designed to
draw residents, tourist and film
lovers to downtown Renton
•Post-event feedback
from artists, residents
and businesses
•Attendance figures as
available from event
partners (screenings
at Civic Theatre,
awards event at
Seattle Film Summit)
Arts Commission for
resources to grow
their business in
Renton
Schedule of Deliverables:
•Action Plan
o Create a Plan with Renton city PM for Festival preparation and management by 5/30/22
•Program Implementation
o Implement event details, photo assets, trailers, and branding by 6/15/22
•Event Lineup
o Provide supporting Festival Events by 8/1/22
•Oversee Festival Operations
o On event weekend September 9 – 11, 2022
•Frenzy Debrief
o Provide analytics of filmgoer attendance, attendee surveys, festival feedback, tally media coverage to
be submitted to the city of Renton by 10/15/22
2022 Budgeted NOTES
Revenue:
City of Renton/Port Grant $30,000
Ticket Sales $0
Sponsorships $1,000
Submission Fees $700
Total Revenues $31,700
Expenditures:
Festival Director $10,000
Assistant Festival Director $5,000
Theatre Rental $1,500
Sound & Light Tech: $0 Could be part of the theatre rental
Theatre Staff: $0.00
Festival Website $2,000 Determine hosting and monitoring
Food Gala night $1,000
VIP Badges/Lanyards $68
Banner $1,800 City Banner on main street
Legal Services Trademark $0.00 Film Festival Trademark
Marketing $6,800.00 see next page for breakdown
Poster Distribution $344
Contingency $2,500
Subtotal $31,012
Draft
RFF 2022 BUDGET
Collateral RR
proposed
Reach Notes
Email $0 Concentrated List(s) In House Renton
Website $0 Online Refresh of current pages,
additional page builds for
speakers, email sign up pop up,
Register with link to SFS, etc.
iHeart Radio/Pandora $1,500 Concentrated Regional
Posters (Print) $300 Concentrated: Renton
Postings vendor $150 Concentrated Renton
Speaker Fees $450
Speaker travel $100 reimbursement for mileage
Facebook Ads $1,000 Concentrated Greater
Seattle
Focus: Filmmakers, 18+, film
fans, entertainment industry
pros, film vendors, etc.
Printed Program $300
Signage
(wayfinding/event)
$650
Badges $300
Swag/tshirts $1,500
Awards $550
$6,800