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Home My WebLink AboutContract AGREEMENTFORTHELONGRANGEWASTEWATER MANAGEMENTPLANSUBMITTALANDSUPPORT THISAGREEMENT,datedforreferencepurposesonlyasApril20,2022,isbyandbetweenthe CityofRenton(the“City”),aWashingtonmunicipalcorporation,andCarolloEngineers,Inc. (“Consultant”),aDelawareCorporation.TheCityandtheConsultantarereferredtocollectively inthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffective asofthelastdatesignedbybothparties. 1.ScopeofWork:ConsultantagreestoprovideengineeringservicesasspecifiedinExhibit A,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe “Work.” 2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorder changestotheWorkconsistingofadditions,deletionsormodifications.Anysuchchanges totheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbe equitablyadjustedconsistentwiththeratessetforthinExhibitBorasotherwisemutually agreedbytheParties. 3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreement pursuanttotheschedule(s)setforthinExhibitC.AllWorkshallbeperformedbynolater thanDecember31,2023. 4.Compensation: A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothis Agreementshallnotexceed$23,992,plusanyapplicablestateandlocalsalestaxes. CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtothe rate(s)oramountsspecifiedinExhibitD.TheConsultantagreesthatanyhourlyorflat ratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unless otherwiseagreedtoinwritingorprovidedinExhibitB.Exceptasspecificallyprovided herein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposed asaresultoftheperformanceandpaymentofthisAgreement. B.MethodofPayment.Onamonthlyornolessthanquarterlybasisduringanyquarter inwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaform specifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,the CAG-22-190 PAGE2OF10 nameofthepersonnelperformingsuchWork,andanyhourlylaborchargeratefor suchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofall Work.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30) calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthe voucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirements ofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomply withtheAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeetthe requirementsofthisAgreement. C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverby theCityofanyremediesitmayhaveagainsttheConsultantforfailureofthe ConsultanttoperformtheWorkorforanybreachofthisAgreementbythe Consultant. D.NonͲAppropriationofFunds.Ifsufficientfundsarenotappropriatedorallocatedfor paymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbe obligatedtomakepaymentsforWorkoramountsincurredaftertheendofthe currentfiscalperiod,andthisAgreementwillterminateuponthecompletionofall remainingWorkforwhichfundsareallocated.Nopenaltyorexpenseshallaccrueto theCityintheeventthisprovisionapplies. 5. Termination: A. TheCityreservestherighttoterminatethisAgreementatanytime,withorwithout causebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheevent ofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies, worksheets,modelsandreports,orothermaterialpreparedbytheConsultant pursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspart oftheWork. B. IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitled topaymentforallhoursworkedtotheeffectivedateoftermination,lessallpayments previouslymade.IftheAgreementisterminatedbytheCityafterpartialperformance ofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaythe Consultantanequitableshareofthefixedfee.Thisprovisionshallnotpreventthe Cityfromseekinganylegalremediesitmayhavefortheviolationornonperformance ofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbe deductedfromthefinalpaymentduetheConsultant.Nopaymentshallbemadeby theCityforanyexpensesincurredorworkdonefollowingtheeffectivedateof terminationunlessauthorizedinadvanceinwritingbytheCity. 6. WarrantiesAndRightToUseWorkProduct:Consultantrepresentsandwarrantsthat ConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionaland PAGE3OF10 workmanlikemannerandinaccordancewithallreasonableandprofessionalstandards andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingthe WorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaand StandardPlansforRoad,BridgeandMunicipalConstruction).Professionalengineersshall certifyengineeringplans,specifications,plats,andreports,asapplicable,pursuantto RCW18.43.070.Consultantfurtherrepresentsandwarrantsthatallfinalworkproduct createdforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalwork oftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwould restricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanonͲ exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,and displayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’s adaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesof thisAgreementshallbewithoutliabilitytotheConsultant.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. 7. RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,which properlyreflectalldirectandindirectcostsexpendedandWorkprovidedinthe performanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredby applicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansix yearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccess toandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoaudit expendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct (Chapter42.56RCW).Theprovisionsofthissectionshallsurvivetheexpirationor terminationofthisAgreement. 8. PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomply withtheWashingtonStatePublicRecordsAct,Consultantshallmakeaduediligentsearch ofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork, including,butnotlimitedto,eͲmail,correspondence,notes,savedtelephonemessages, recordings,photos,ordrawingsandprovidethemtotheCityforproduction.Intheevent Consultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,at Consultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend, andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaim orlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsive recordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein, ornotprovidedthemtotheCityinatimelymanner.Consultantshallproducefor distributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimely manner,unlessthoserecordsareprotectedbycourtorder.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. 9. IndependentContractorRelationship: PAGE4OF10 A. TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforth inthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCity duringtheperiodoftheWorkshallbethatofanindependentcontractor,not employee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthe details,mannerormeansofWork.Specifically,butnotbymeansoflimitation,the Consultantshallhavenoobligationtoworkanyparticularhoursorparticular schedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingof attendanceorperformanceismutuallyarrangedduetothenatureoftheWork. ConsultantshallretaintherighttodesignatethemeansofperformingtheWork coveredbythisagreement,andtheConsultantshallbeentitledtoemployother workersatsuchcompensationandsuchotherconditionsasitmaydeemproper, provided,however,thatanycontractsomadebytheConsultantistobepaidbyit alone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagent fortheCity. B. TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederal incometaxorSocialSecurityorcontributingtotheStateIndustrialInsurance Program,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultant oranyemployeeoftheConsultant. C. IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,the ConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultant retiredunderaStateofWashingtonretirementsystemandagreestoindemnifyany lossestheCitymaysustainthroughtheConsultant’sfailuretodoso. 10. HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmless theCity,electedofficials,employees,officers,representatives,andvolunteersfromany andallclaims,demands,actions,suits,causesofaction,arbitrations,mediations, proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees, penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoor byanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligent acts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementora breachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedby theCity’ssolenegligence. ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW 4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativeto construction,alteration,improvement,etc.,ofstructureorimprovementattachedtoreal estate…)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersons ordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthe ConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’s liabilityshallbeonlytotheextentofConsultant’snegligence. PAGE5OF10 Itisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedin thisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrial InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.TheParties havemutuallynegotiatedandagreedtothiswaiver.Theprovisionsofthissectionshall survivetheexpirationorterminationofthisAgreement. 11. GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCity employeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromany person,firmorcorporationinvolvedinacontractortransaction.Toensurecompliance withtheCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykind toCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothavea businessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas, is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthis Agreement,orevaluatingtheConsultant’sperformanceoftheWork. 12. CityofRentonBusinessLicense:UnlessexemptedbytheRentonMunicipalCode,t ConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWork andmaintainthebusinesslicenseingoodstandingthroughoutthetermofthis agreementwiththeCity. Informationregardingacquiringacitybusinesslicensecanbefoundat: https://www.rentonwa.gov/Tax InformationregardingStatebusinesslicensingrequirementscanbefoundat: https://dor.wa.gov/doingͲbusiness/registerͲmyͲbusiness 13. Insurance:Consultantshallsecureandmaintain: A. Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000for eachoccurrence/$2,000,000aggregatefortheTermofthisAgreement. B. IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyor indirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,Errorsand Omissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000per occurrence."ProfessionalServices",forthepurposeofthissection,shallmeanany WorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessional standardofcare. C. Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsofthe StateofWashington,shallalsobesecured. PAGE6OF10 D. CommercialAutomobileLiabilityforowned,leased,hiredornonͲowned,leased,hired ornonͲowned,withminimumlimitsof$1,000,000peroccurrencecombinedsingle limit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoron behalfoftheCity,beyondnormalcommutes. E. ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneral liabilitypolicyonanonͲcontributoryprimarybasis.TheCity’sinsurancepoliciesshall notbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceof anyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityof ConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’s recoursetoanyremedyavailableatlaworinequity. F. SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingthe properendorsements,shallbedeliveredtotheCitybeforeperformingtheWork. G. ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,within two(2)businessdaysoftheirreceiptofsuchnotice. 14. Delays:Consultantisnotresponsiblefordelayscausedbyfactorsbeyondthe Consultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonable controloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshallthe ConsultantbedeemedtobeindefaultoftheAgreement. 15. SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferor encumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthe writtenconsentoftheother. 16. Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtothe appropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtime totimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceipt requested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiod fornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPT facsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowing transmission.Emailandtelephonemaybeusedforpurposesofadministeringthe Agreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement. CITYOFRENTON JoeStowell 1055SouthGradyWay Renton,WA98057 Phone:(425)430Ͳ7212 CONSULTANT LaraKammereck 1200FifthAvenue,Suite900 Seattle,WA98101 Phone:(206)538Ͳ5157 PAGE7OF10 jstowell@rentonwa.gov lkammereck@carollo.com 17. DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupational qualification,theConsultantagreesasfollows: A. Consultant,andConsultant’sagents,employees,representatives,andvolunteers withregardtotheWorkperformedortobeperformedunderthisAgreement,shall notdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,marital status,sexualorientationorpreference,age(exceptminimumageandretirement provisions),honorablydischargedveteranormilitarystatus,orthepresenceofany sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupational qualificationinrelationshiptohiringandemployment,inemploymentorapplication foremployment,theadministrationofthedeliveryofWorkoranyotherbenefits underthisAgreement,orprocurementofmaterialsorsupplies. B. TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedand thatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed, color,nationalorigin,sex,age,sexualorientation,physical,sensoryormental handicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothe followingemployment,upgrading,demotionortransfer,recruitmentorrecruitment advertising,layoffortermination,ratesofpayorotherformsofcompensationand selectionfortraining. C. IftheConsultantfailstocomplywithanyofthisAgreement’snonͲdiscrimination provisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementin wholeorinpart. D. TheConsultantisresponsibletobeawareofandincompliancewithallfederal,state andlocallawsandregulationsthatmayaffectthesatisfactorycompletionofthe project,whichincludesbutisnotlimitedtofairlaborlaws,worker'scompensation, andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRenton CouncilResolutionNumber4085. 18. Miscellaneous:Thepartiesherebyacknowledge: A. TheCityisnotresponsibletotrainorprovidetrainingforConsultant. B. Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextent specificallyagreedwithintheattachedexhibits. C. Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWork excepttotheextentspecificallyagreedwithintheattachedexhibits. PAGE8OF10 D. Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultantto provideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,if Consultantemploys,subͲcontracts,orotherwiseassignstheresponsibilitytoperform theWork,saidemployee/subͲcontractor/assigneewillacquireandormaintainsuch training,licensing,orcertification. E. ThisisanonͲexclusiveagreementandConsultantisfreetoprovidehis/herWorkto otherentities,solongasthereisnointerruptionorinterferencewiththeprovisionof WorkcalledforinthisAgreement. F. Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedto healthinsurance. G. Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellas thatforanypersonsemployedbytheConsultant. 19. OtherProvisions: A. ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCity andConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedto executeanddeliverthisAgreementonbehalfoftheCityorConsultant. B. GeneralAdministrationandManagement.TheCity’sprojectmanagerisJoeStowell. InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanageror his/herdesignee. C. AmendmentandModification.ThisAgreementmaybeamendedonlybyan instrumentinwriting,dulyexecutedbybothParties. D. Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthis Agreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentsto thisAgreementareincorporatedbyreferenceonlytotheextentofthepurposefor whichtheyarereferencedwithinthisAgreement.TotheextentaConsultant preparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontains termsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthe bodyofthisAgreementshallprevailandtheextraneoustermsshallnotbe incorporatedherein. E. GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyand interpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityof Renton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkin accordancewithallapplicablefederal,state,countyandcitylaws,codesand ordinances. PAGE9OF10 F. JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesasprepared bythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyorthe otherasaresultofthepreparation,substitution,submissionorothereventof negotiation,draftingorexecution. G. JurisdictionandVenue.Anylawsuitorlegalactionbroughtbyanypartytoenforceor interpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKing CountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJustice CenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.Consultant herebyexpresslyconsentstothepersonalandexclusivejurisdictionandvenueof suchcourtevenifConsultantisaforeigncorporationnotregisteredwiththeStateof Washington. H. Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionor partofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatethe remainderofthisAgreement,whichshallremaininfullforceandeffect. I. SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthe Partiesandanyrepresentationsorunderstandings,whetheroralorwritten,not incorporatedareexcluded. J. TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallof itsprovisionsinwhichperformanceisafactor.Adherencetocompletiondatesset forthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceof thisAgreement. K. ThirdͲPartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbe construedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthe Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwill beforthesoleandexclusivebenefitofthePartiesandnooneelse. L. BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns, andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners, successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoall covenantsoftheAgreement. M. Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’s failuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnot preventeithertheCityorConsultantfromenforcingthatprovisionoranyother provisionofthisAgreementinthefuture.Waiverofbreachofanyprovisionofthis Agreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreach unlessitisexpresslywaivedinwriting. PAGE10OF10 N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberof counterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogether constitutethisoneAgreement. INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedate lastsignedbythePartiesbelow. ContractTemplateUpdated5/21/2021 CITYOFRENTON By:_____________________________ CONSULTANT By:____________________________ MartinPastucha PublicWorksAdministrator LaraKammereck VicePresedent _____________________________ Date By:__________________________ ApprovedastoLegalForm By:__________________________ ErikWaligorski VicePresedent CherylBeyer SeniorAssistantCityAttorney Approved by Cheryl Beyer via 5/12/2022 email 1 CITY OF RENTON ON CALL SERVICES EXHIBIT A - SCOPE OF SERVICES SCOPE OF SERVICES The following is a scope to assist the City of Renton (City) with on-call services. This Scope of Services includes the completion of the update of their Long-range Wastewater Management Plan (Plan) as well as potential future modeling tasks. The Scope of Services will be amended to include any additional on-call tasks. The following tasks under this Scope of Services have been prepared based on Carollo’s current understanding of the proposed project, previous efforts by Carollo team members, and discussions with City staff. Project Assumptions x Carollo Engineers, Inc. will be referred to as “Consultant” in this document. x The City of Renton and its staff will be referred to as “City” in this document. TASK 1 LONG RANGE WASTEWATER MANAGEMENT PLAN UPDATE This task continues and finishes the work for the update to the Long-Range Wastewater Management Plan. Task 1 Activities 101. Monthly Progress Report – Prepare up to twelve (12) monthly project progress reports to accompany each monthly invoice; identify accomplishments for the invoiced month, planned work for the next month, and identify current or potential problems or changes. The reports will also include a narrative describing progress measured against budget and schedule. In the event of schedule or budget lag, the report will indicate a plan to get the project in line with the schedule and budget. 102. Client Coordination - Perform project management and coordination with the City. a. Manage the Consultant project team to track time and budget, work elements accomplished, work items planned for the next period, manpower, scope changes, time and budget needed to complete the project. 1) Maintain a working project. 2) Review project status, including scope, budget, and schedule. 103. Plan Integration – This task includes finalizing the Final Plan and Agency Review Assistance. Consultant will review agency review letters to ensure incorporation into the Final Plan. The Consultant will review the comment response long prepared by the City for documenting all agency comments. Consultant will also review the Final Plan with incorporation of comments. Ten notebook biners, one camera ready and one PDF of the 2 Final Plan will be submitted to the City. The Consultant will stamp and sign the P.E. pages. 104. Meeting No. 1 – Meeting to Review Final Plan. Prepare PowerPoint presentations and facilitate meeting with City to review the summary of changes to the Plan and final recommendations. 105. Meeting No. 2 – Utilities Committee Meeting. Prepare PowerPoint presentations and facilitate meeting with the Utilities Committee reviewing the Final Plan. Deliverables: x Final Plan Meetings: x Meeting No. 1 – Meeting to Review Final Plan x Meeting No. 2 – Utilities Committee Meeting TASK 2 AS NEEDED MODELING ANALYSIS (OPTIONAL) The purpose of this task is to provide as-needed modeling services for the City. The Consultant, on a project basis, will be given individual task assignments for work related to hydraulic modeling. These task assignments will describe the work to be completed, completion dates, and compensation amount. Assumptions: x An approved task assignment shall be required between the Consultant and the City prior to commencing any work for any individual task. City Deliverables: x Task assignments and all data needed to complete each task. Consultant Deliverables: x Draft and Final email summarizing task assumptions. x Email with modeling results and recommendations. x Additional deliverables to be determined based on request. 30 403ODQQLQJ(QJ0RGHOLQJ *,6 '3.DPPHUHFN :LFNOHLQ+RULR0R]HU&KULVWHQVHQ 9DULHV3(&(7RWDO/DERU5DWH 0RQWKO\3URJUHVV5HSRUW &OLHQW&RRUGLQDWLRQ 3ODQ,QWHJUDWLRQ 0HHWLQJ1R 0HHWLQJ1R 7DVNWREHLGHQWLILHGE\&LW\ 7RWDO 727$/&2677UDYHO6KLSSLQJDQG3ULQWLQJ7RWDO2'&&,7<2)5(172121&$//6(59,&(6352-(&7%8'*(7(;+,%,7%7$6.'(6&5,37,217RWDO+RXUV&DUROOR/DERU&RVW27+(5',5(&7&26767DVN/RQJ5DQJH:DVWHZDWHU0DQDJHPHQW3ODQ8SGDWH7DVN$V1HHGHG0RGHOLQJ$QDO\VLV