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HomeMy WebLinkAboutPublic Notice - Equity Commission - 14 Jun 2022 AGENDA EQUITY COMMISSION 5:00 PM -Tuesday, June 14, 2022 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Committee Members are attending this meeting remotely through Zoom. For those wishing to attend by Zoom, please (1) click this link: https://us06web.zoom.us/j/85082069790?pwd=QmlYVlJNc0x2OFF0cFB5Y01nTGFjQT09 Passcode 765688 (or copy the URL and paste into a web browser) or (2) call in to the Zoom meeting by dialing 253-215-8782 and enter Webinar ID: 850 8206 9790, Passcode 765688 or (3) call 425-430-7394 by 10 a.m. on the day of the meeting to request an invite with a link to the meeting. The meeting may be attended in person at the Council Conference Room, 7th floor of City Hall, 1055 South Grady Way, Renton, 98057 or remotely through Zoom. Public comment is permitted in person, via access using the above Zoom link, or may also be submitted in writing to Lmoschetti@rentonwa.gov before 4 p.m. the day of the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT Members of the audience wishing to give public comment will be permitted three (3) minutes to speak. 5. CONSENT AGENDA a) Approval of the May 10, 2022 Renton Equity Commission meeting minutes. 6. UNFINISHED BUSINESS a) Equity Commission Draft Bylaws Senior Assistant City Attorney Patrice Kent. 7. NEW BUSINESS a) Migration to In-person Meetings EHHS Administrative Assistant Linda Moschetti-Newing. b) Foundational Inclusion Training Equity and Inclusion Consultant Benita Horn. Page 1 of 89 c) Renton Equity Lens Training Equity and Inclusion Consultant Benita Horn. 8. COMMITTEE MEMBER COMMENTS 9. COMMITTEE CHAIR COMMENTS 10. ADJOURNMENT MEMBERS Aleja Rubalcaba, Chair Nicole Hill, Vice Chair Cassandra Baddeley Lisa Davis Manami Imaoka Celina Kershner Morgan Kroeger Ashok Padhi Rueben Turk Hearing assistance devices for use in the Council Chambers are available upon request. For more information please email: Lmoschetti@rentonwa.gov Page 2 of 89 May 10, 2022 REGULAR COUNCIL MEETING MINUTES MINUTES EQUITY COMMISSION 5:30 pm -Tuesday, May 10, 2022 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Chair Rubalcaba called the meeting of the Renton Equity Commission to order at 5:35 p.m. ROLL CALL Commissioners Present: Aleja Rubalcaba, Chair Nicole Hill, Vice Chair Cassandra Baddeley Lisa Davis Manami Imaoka Ashok Padhi Commissioners Absent: Celina Kershner Morgan Kroeger Rueben Turk ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Preeti Shridhar, Equity, Housing, and Human Services Administrator Patrice Kent, Senior Assistant City Attorney Brian Sandler, Senior Employee Relations Analyst Linda Moschetti-Newing, Administrative Assistant Benita Horn, Equity and Inclusion Consultant APPROVAL OF AGENDA MAYOR PAVONE'S VISION OF THE EQUITY COMMISSION Mayor Pavone provided an overview on his vision for the Renton Equity Commission and its methods of functioning. He paralleled the process will be similar to the Planning Commission whereas City Administration will submit work items using a system to created a "Docket." The Docket will be reviewed by Council and, if desired, Council will have an opportunity to Page 1 of 3 AGENDA ITEM #5. a) Page 3 of 89 May 10, 2022 REGULAR COUNCIL MEETING MINUTES edit the proposed Docket. Council will approve the final Docket and staff will support the Commission by providing necessary information to act on Docket items. CONSENT AGENDA Approval of the April 7, 2022 Renton Equity Commission meeting minutes. MOVED BY HILL, SECONDED BY PADHI TO APPROVE THE CONSENT AGENDA. CARRIED. UNFINISHED BUSINESS Equity Commission Draft Bylaws Senior Assistant City Attorney Patrice Kent. Senior Assistant City Attorney Patrice Kent reviewed the proposed Equity Commission Bylaws as presented. The proposed revisions to the draft Bylaws are considered referred to our City Attorney Department and will be reviewed. A revised version will be included in the next meeting packet. NEW BUSINESS Extended meeting June 14, 2022 to conduct Inclusion Foundational training. MOVED BY PADHI, SECONDED BY DAVIS TO APPROVE A SPECIAL MEETING TO BEGIN AT 5 P.M., JUNE 14 DURING WHICH THE COMMISSION WILL HOLD A BRIEF BUSINESS MEETING AND RECEIVE THE FOUNDATIONAL INCLUSION AND EQUITY LENS TRAINIGS. CARRIED. COMMITTEE MEMBER COMMENTS Commissioner Baddeley notified the Commission she will be absent from the July 12 meeting. COMMITTEE CHAIR COMMENTS Chair Rubalcaba reminded the Commissioners to complete their required training on the Open Public Meetings Act and Public Records Act. ADJOURNMENT COMMISSION ADJOURNED 7:33 P.M. Page 2 of 3 AGENDA ITEM #5. a) Page 4 of 89 May 10, 2022 REGULAR COUNCIL MEETING MINUTES MEMBERS Aleja Rubalcaba, Chair Nicole Hill, Vice Chair Cassandra Baddeley Lisa Davis Manami Imaoka Celina Kershner Morgan Kroeger Ashok Padhi Rueben Turk Hearing assistance devices for use in the Council Chambers are available upon request. For more information please email: Lmoschetti@rentonwa.gov Page 3 of 3 AGENDA ITEM #5. a) Page 5 of 89 Page 6 of 89 RENTON EQUITY COMMISSION REGULAR MEETING – June 14, 2022 SUBJECT/TITLE: Renton Equity Commission Bylaws RECOMMENDED ACTION: Commission Concur DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT: Preeti Shridhar, Administrator EXT.: 6569 SUMMARY OF ACTON: On November 1, 2021 Council adopted Ordinance No. 6033 establishing the Renton Equity Commission. The Commission’s primary duties are intended to advance equity and inclusion in support of the city’s goal to build an inclusive, informed, and hate-free city with equitable outcomes for all in support of social, economic, and racial justice. The Committee is comprised of nine members, including one youth member, all of whom are appointed by the Mayor. Appointments to the Commission were ratified by Council March 14. The terms are staggered into one, two, and three-year terms. The Commission reviewed the draft Bylaws during its April 7 meeting but proposed additional edits to the Bylaws as outlined below: Section 1.3.xi.: The Commission expressed an interest in adding term limits. Section 1.4.iv.: The Commission expressed an interest in adding term limits of officers. Section 3.2.i: Language clarifying when regular meetings will be held and in the event the regular meeting falls on a holiday. Section 3.5.: Equity Lens training timeline. Section 3.9.i: The Commission desires more clarity of unexcused versus excused absence and a reduction in the number of unexcused absences from three to two over a more specific time period. Section 3.9.ii. The Commission would like to clarify an emergency situation and excused/unexcused absences. The Equity, Housing, and Human Services (EHHS) staff, in coordination with the City Attorney Department, has drafted the revised set of Bylaws for the Commission’s review. These Bylaws will assist in preserving function, process, and transparency of the Commission. The Commission may choose to: 1. Approve the Bylaws as presented. If so, the Bylaws would then be submitted to Council for adoption. If adopted by Council the Bylaws would take effect immediately and be filed with the City Clerk Division. 2. Conduct further edits to the Bylaws. Based on input and discussion during a regular Commission meeting the group may choose to make motions to edit the Bylaws as presented. Motions will be approved by a simple majority of the group if a quorum is present. Those edits approved via motion will be reviewed by the City Attorney Department and EHHS staff to ensure they meet current city policies and procedures. Staff would then update the document and present a revised set of Bylaws to the Commission for approval at an upcoming meeting. AGENDA ITEM #6. a) Page 7 of 89 H:\EHHS Admin\Admin Asst\2022\Equity Commission\Agendas\June\agenda bill equity commission bylaws.docx The revised draft Bylaws have been reviewed by department administration and the City Attorney Department. EXHIBITS: A. Renton Equity Commission Draft Bylaws STAFF RECOMMENDATION: Adopt the Renton Equity Commission Bylaws as presented. MOTIONS: I MOVE TO ADOPT THE RENTON EQUITY COMMISSION BYLAWS AS PRESENTED AND DIRECT STAFF TO PRESENT THE PRESENTED BYLAWS TO COUNCIL FOR ADOPTION. Or I MOVE TO AMEND THE RENTON EQUITY COMMISSION BYLAWS BY (NATURE OF AMENDMENT, STAFF CAN ASSIST WITH MOTION VERBIAGE). AGENDA ITEM #6. a) Page 8 of 89 1 of 11 Rev. 02/16/2022 CITY OF RENTON BYLAWS OF THE RENTON EQUITY COMMISSION The City of Renton (“City”) Equity Commission (“Commission”) has adopted the following as its Bylaws setting forth the rules and procedures deemed necessary to carry out its duties established in chapter 2-7 of the Renton Municipal Code (“RMC”). After approval of these Bylaws by the Renton City Council, the Commission will file a copy of these Bylaws with the City Clerk of Renton. ARTICLE I – ORGANIZATION, PURPOSE, STRUCTURE, ELECTION OF OFFICERS AND DUTIES 1.1 ORGANIZATION: i. The Commission serves the City as an instrument through which the employees and officials of the City may obtain advice and assistance using the Renton Equity Lens to identify and address inequities in order to eliminate racial, economic, and social barriers identified in City programs, services and policies. 1.2 PURPOSE: i. The Commission was established by adoption of City of Renton Ordinance No. 6033 on November 1, 2021. ii. Pursuant to RMC 2-7-3, the role of the Commission will be to act in an advisory capacity by making recommendations to the Mayor and City Council on matters referred to the Commission by the Mayor, City Council, and City staff. The primary duties and powers of the Commission are intended to advance equity and inclusion in support of the City’s goal to build an inclusive, informed, and hate-free city with equitable outcomes for all in support of social, economic, and racial justice. 1.3 APPOINTMENTS, TERMS, MEMBERSHIP, AND VACANCIES: i. The Commission will consist of nine members appointed by the Mayor, and confirmed by City Council as follows: ii. At the time of initial appointment three members shall be appointed for one year; three members shall be appointed for two years; three members shall be appointed for three years. At the expiration of the initial term, three members shall be appointed each year for three-year terms. iii. Terms shall be from January 1 of the appointment year, through December 31 of the term expiration year. iv. Membership should reflect the diversity of the City including but not limited to ethnicity, race, age, gender, faith, gender identity and expression, and profession. Due to the size of the Commission, it is understood it is possible not every group may be represented. v. Members shall, from the time of their appointment and confirmation through their term, be a resident of, or business owner in, the City of Renton and able to attend AGENDA ITEM #6. a) Page 9 of 89 Bylaws Renton Equity Commission 2 of 11 Rev. 06/08/2022 meetings as necessary. If they no longer reside or have a business in Renton, they forfeit their membership in the Commission as of the date of their move. vi. Applicants for appointment shall have a demonstrated commitment to equity. vii. At least one member shall be a youth member between the ages of 18 and 25 at the time the member is confirmed in their appointment. viii. No sitting City Council member shall be a member of the Commission; if a Commission member is elected or appointed to City Council, they shall forfeit their membership on the Commission effective at the date of their swearing-in as a Council member. Nothing in this section is intended to discourage former City Council members from applying for appointment so long as they meet other appointment requirements. ix. No current City employee or consultant shall be a member of the Commission; if a Commission member becomes employed or contracted by the City, they shall forfeit their membership on the Commission effective on their first day of employment or contract with the City. Nothing in this section is intended to discourage former City employees or consultants from applying for appointment so long as they meet other appointment requirements. x. Should a member need or wish to resign an appointed position prior to the expiration of the term, they shall notify the Chairperson, Equity and Inclusion Consultant and Administrative Assistant in writing. The member will receive a written acknowledgement of the resignation. Upon receipt of applications, a recommendation for an individual to fill the vacated position will be presented to the Mayor for appointment and confirmation according to the process noted above. If appointed, the individual will serve out the remaining time of the vacated term. xi. Upon term expiration, Commission members who desire serving another term may re-apply for their position by completing an application. The application will be considered, along with others received, for a final recommendation to the Mayor. At this time, term limits do not exist. xii. Unless there is not a sufficient number of applicant candidates, Commission members are limited to not more than two (2) consecutive full 3-year terms in order to maintain diverse representation of the Commission. 1.4 ELECTION OF OFFICERS PROCESS AND DUTIES OF OFFICERS i. Officers shall be elected as set forth in RMC 2-7-3E. The Chairperson shall preside at all meetings. The Chairperson cannot make motions but may vote on matters before the Commission. ii. The Commission may also elect a Vice Chairperson using the same election process as set forth for the Chairperson. The Vice Chairperson shall, in the absence of the AGENDA ITEM #6. a) Page 10 of 89 Bylaws Renton Equity Commission 3 of 11 Rev. 06/08/2022 Chairperson, perform the duties and possess the powers of the Chairperson, and, in addition, perform other duties assigned by the Chairperson. iii. The election process for the Chairperson and Vice Chairperson positions will occur annually at the beginning of the Committee’s first meeting. iv. The Chairperson will be elected first. The Vice Chairperson will then be elected. v. The City’s Equity, Housing, and Human Services (EHHS) staff will facilitate the process to elect the Chairperson and Vice Chairperson. The process shall be the same for both positions and will be as follows with the election of the Chairperson taking place first. vi. Nominations will be opened for election of a Chairperson first. Self-nominations will be considered for all officer positions. vii. Commission voting members may nominate up to one member per person for each position. A nominee has the option to decline the nomination if they so choose. viii. Once all nominations have been recognized, the staff member will close nominations. ix. Nominees may make a brief statement about their experience and why they would like to serve as Chairperson. x. The Commission will vote. Nominees will be voted upon in the order in which they were nominated. Voting will be complete once a simple majority of the voting members present at the meeting vote in favor of one of the nominees. Voting shall be conducted by voice vote unless a show of hands is required for clarification. xi. Steps v through x will be repeated for the process to elect a Vice Chairperson. All parameters of the election shall be consistent with those used to elect the Chairperson. xii. v. Unless there are not sufficient candidates, no Commission members shall serve as elected officers for the Commission more than two (2) consecutive 1-year terms in order to maintain diversity in Commission leadership. ARTICLE II – RULES OF PROCEDURE 2.1 ROBERT’S RULES OF ORDER: i. Unless otherwise provided by law or modified by these rules, the procedure for Commission meetings shall be governed by Robert’s Rules of Order. ii. The Commission has an obligation to the public to be clear and simple in its procedures and in the consideration of the questions coming before it. Therefore, Commission members should avoid invoking the finer points of parliamentary procedure AGENDA ITEM #6. a) Page 11 of 89 Bylaws Renton Equity Commission 4 of 11 Rev. 06/08/2022 when such points serve only to obscure the issues before the Commission as a whole, and to confuse the audience at public meetings and the public in general. 2.2 PRESIDING OFFICER: i. The Chairperson, or in the Chairperson’s absence the Vice Chairperson, shall serve as the Presiding Officer for purposes of running a Commission meeting. The Presiding Officer cannot make motions but may vote on matters before the Commission. ii. In the absence of both the Chairperson and Vice Chairperson at a Commission meeting, the staff liaison shall solicit nominations for and manage election of a Presiding Officer in the same manner as the election of the Officers as set out in Article 1.4. The Presiding Officer so elected may vote on any matter before the Commission. 2.3. ROBERT’S RULES OF ORDER ASSISTANCE: i. A City representative may provide guidance and support to the Presiding Officer on any questions of order. ARTICLE III – MEETINGS AND TRAININGS 3.1 QUORUM: i. The Commission has 9 voting members. More than 50% of the seated voting members shall constitute a quorum at any given meeting. ii. If less than a quorum is present at any meeting, the meeting may continue, however no action can be taken, only informational items may be presented. Current items will be carried over to the next regular meeting. iii. A meeting may be canceled if needed (e.g., weather, local, state, or national emergency). Current items will be carried over to the next meeting. 3.2 REGULAR MEETINGS: i. The Commission shall meet second Tuesday of every month at 5:30 p.m. [regular day/time to be determined by Commission and indicated here] and in person to the greatest extent possible. The Commission shall have the authority to change a regular meeting date and time, if necessary, by action of a majority of the Commission at a regular Commission meeting. If a regularly scheduled meeting falls on a city holiday, it shall be held on the next business day for which there is not conflict in meeting locations. [the next day, the following same day of the week to be determined by Commission and indicated here]. ii. A meeting schedule for the following year shall be proposed by staff and placed on the New Business portion of the agenda for the final meeting of the current year. The Commission may approve or amend the proposed meeting schedule by simple majority vote of those in attendance. iii. The Chairperson may change, cancel, or alter the date of a meeting on an emergency basis as needed. AGENDA ITEM #6. a) Page 12 of 89 Bylaws Renton Equity Commission 5 of 11 Rev. 06/08/2022 3.3 SPECIAL MEETINGS: i. The Chairperson may call special meetings, work sessions and Commission meetings when proper and as necessary with notice to Commission members and the public. Work sessions shall be noticed as public meetings and all Commission members may participate. 3.4. OPEN PUBLIC MEETINGS ACT AND PUBLIC RECORDS ACT: i. The Commission shall comply with the Open Public Meetings Act (OPMA). In accordance with RCW 42.30.205, RCW 42.56.150, and RCW 42.56.152, members are required to complete OPMA and Public Records Act training within 90 days of their appointment. These trainings will be conducted during the Commission’s inaugural meeting. ii. Thereafter, the Commission will receive refresher sessions on the Acts every two years. New Commissioners will also be required to take the OPMA and Public Records Act trainings within the first 90 days following their appointment. Upon completion of the trainings, members shall submit a Certificate of Completion to the City Clerk Division documenting attendance of initial training and subsequent trainings for public officers. 3.5. RENTON EQUITY LENS TRAINING: i. Commission members will receive training on how to use the Renton Equity Lens within 120 days for initial formation, and then 90 days of their appointment on confirmation and every two years thereafter. 3.6. SUBCOMMITTEES: i. A majority of the members of the Commission may name such subcommittee or subcommittees, as in its judgment, will aid in effectuating the purpose of this Chapter and may empower any such subcommittee to review policies, practices, and procedures and advise the full Commission regarding its findings on equity issues for the Commission to take action within the purview of this Chapter. 3.7. VIRTUAL MEETINGS AND REMOTE ATTENDANCE: 3.7.1. Virtual Meetings: i. Although the Commission shall have a standard practice of meeting in person at a site determined by city staff, if needed, or directed to do so because of an emergency situation, the Commission will be permitted to conduct business via a virtual platform if allowed by law. Regardless of how the meeting is conducted, members will be invited to attend and participate as outlined in Article I.3. 3.7.2. Remote Attendance: i. Any member may attend a meeting remotely if (1) by telephonic access, or by other electronic, internet or other means of remote access acceptable to and arranged with city staff, and (2) if all persons attending the meeting can hear and be heard by the member attending remotely. This paragraph will be interpreted to comply with AGENDA ITEM #6. a) Page 13 of 89 Bylaws Renton Equity Commission 6 of 11 Rev. 06/08/2022 Washington State requirements for the Open Public Meetings Act (OPMA), and may be subject to change to comply with those requirements. 3.8. NOTICE: i. All meetings will be noticed by the City Clerk Division at least 24 hours in advance of the meeting. Each meeting notice shall include the date, time, location, and primary agenda topics. ii. In addition, an email notice may be sent to all interested persons providing a link to the City’s website on which the meeting agenda and supporting materials will be posted. If the website is not available at the time of the notification, meeting materials may be sent as attachments to the email. AGENDA ITEM #6. a) Page 14 of 89 Bylaws Renton Equity Commission 7 of 11 Rev. 06/08/2022 3.9. ATTENDANCE REQUIREMENTS: i. Commission members are expected to attend all Commission meetings within a calendar year. Occasional absence is excused with notification submitted to the EHHS Administrative Assistant and Chairperson. Twohree unexcused absences from Commission meetings in a calendar year may result in the Commission submitting a removal recommendation to the Mayor. The Commission will vote on all absences to determine if they are excused or unexcused following the roll call portion of their meeting. ii. If the cause of absence is not of an excusable and temporary nature, including, but not limited to, illness, vacation or work necessity, staff shall work with the Chairperson to contact the member and remind the member that attendance is a key responsibility of membership. A Commissioner who does not attend, and does not provide advance notice of their absence may be presumed to have an unexcused absence; the absence may be excused by the Commission at a later meeting. iii. Members who have more than three two unexcused absences in a calendar year may be removed by action of the Mayor. Vacant positions may be refilled for the unexpired portion of the term according to the process outlined in Section 1.3 above. 3.10. GENERAL DECORUM: 3.10.1. Presiding Officer: i. The Presiding Officer shall preserve decorum and decide all points of order, subject to appeal to the Commission. 3.10.2. Members: i. While the Commission is in session, all members must preserve order, decency and decorum, and no member shall delay or interrupt the proceedings of the Commission or disturb any member while speaking or refuse to obey the order of the Presiding Officer. Discussion by members of the Committee shall relate to the subject matter at hand and shall be relevant and pertinent to allow for the expeditious disposition and resolution of the business before the Commission. 3.10.3. Staff: i. Members of the administrative staff, employees of the City and other representatives attending Commission meetings shall observe the same rules of procedure, decorum, and good conduct applicable to the members of the Commission. 3.10.4. Public Addressing Commission: i. There will be a public comment period on the regular agenda of the Commission, any time limits on comments will be clearly identified on the published agenda. ii. Any person whose conduct disrupts a Commission meeting from going forward may be barred from that meeting by the Presiding Officer. AGENDA ITEM #6. a) Page 15 of 89 Bylaws Renton Equity Commission 8 of 11 Rev. 06/08/2022 iii. Disruptive conduct that continues after a notice and warning from the Presiding Officer may result in the removal of the individual from that meeting, or a clearing of the room, or the meeting may be adjourned. iv. An individual may not return for the remainder of the disrupted meeting unless permission is granted by a majority vote of the Commission quorum in attendance. 3.10.5. Use of Email: i. Email may be used to distribute information to the Commission. ii. In compliance with the Open Public Meetings Act (OPMA), responses to the full group which stimulate dialogue, discussion of pending action items are prohibited; such responses should be made during the next Commission meeting during which a quorum is present. iii. All communications related to the business of the Commission may be subject to the Public Records Act (PRA). 3.10.6. SETTING THE MEETING AGENDA: i. City staff will create a draft meeting agenda prior to each meeting. ii. Staff will provide the draft meeting agenda to the Chairperson and Vice Chairperson to review and finalize the agenda before the meeting documents are distributed to the Commission members and published. 3.10.7. ORDER OF BUSINESS: i. The order of business for all regular Commission meetings shall be as follows, provided, however when it appears to be in the best interest of the public, the order of business may be changed for any single meeting by majority vote: • Call to Order • Roll Call • Consent Agenda (including approval of previous meeting minutes) • Special Presentations and Reports • Equity, Housing, and Human Services Administrator’s Report • Staff Report • Chairperson’s Report • Committee Member Comments • Public Comment • Unfinished Business • New Business • General Business Discussion Items • Action Items • Debate of Items as needed • Adjournment AGENDA ITEM #6. a) Page 16 of 89 Bylaws Renton Equity Commission 9 of 11 Rev. 06/08/2022 AGENDA ITEM #6. a) Page 17 of 89 Bylaws Renton Equity Commission 10 of 11 Rev. 06/08/2022 ARTICLE IV – ETHICS 4.1. STATE AND CITY ETHICS CODE/OPEN PUBLIC MEETINGS ACT: i. Members shall follow the City’s Code of Ethics Policy 100-07. A copy of this policy is included in the Commission handbooks distributed to members upon appointment. 4.2. CONFLICTS: i. Commission members are required to indicate whether they have a conflict of interest concerning action items on the Commission agenda. They must recuse themselves from voting and discussion on action items if they have a direct conflict. 4.3. GIFTS: i. Members shall not accept gifts from any person having an interest in the work of the Committee. ARTICLE V – SUSPENSION AND AMENDING THE BYLAWS 5.1. SUSPENSION: i. Any provision of these Bylaws may be temporarily suspended for a single meeting by a majority vote of the Commission members present. The vote on any such suspension shall be taken by voice vote unless a show of hands is required for clarification. The temporary suspension shall remain in effect for the remainder of the meeting. ii. Any actions taken under a suspension must be ratified at the next regular meeting. 5.2. AMENDMENT: i. These Bylaws may be amended or repealed, and new Bylaws may be adopted at any meeting of the Commission by a vote of more than 50% of the seated voting membership, provided such changes are submitted to all members by the EHHS Administrative Assistant in writing at least four days prior to such meeting. ii. A special meeting may be called for such purposes. iii. All amendments to the Bylaws adopted by the Commission shall be provided in writing to the office of the Mayor and City Council for approval. Such Bylaws shall not be effective until approved by the City Council. PASSED BY THE RENTON EQUITY COMMISSION THIS XX DAY OF XX 2022, AND EFFECTIVE ON THE DATE APPROVED BY THE RENTON CITY COUNCIL XX XX, 2022. Linda S. Moschetti-Newing Equity, Housing, and Human Services Administrative Assistant AGENDA ITEM #6. a) Page 18 of 89 Bylaws Renton Equity Commission 11 of 11 Rev. 06/08/2022 Preeti Shridhar Chairperson Administrator Renton Equity Commission Equity, Housing, and Human Services Approved as to form: Shane Moloney City Attorney AGENDA ITEM #6. a) Page 19 of 89 Page 20 of 89 1 of 9 Rev. 02/16/2022 CITY OF RENTON BYLAWS OF THE RENTON EQUITY COMMISSION The City of Renton (“City”) Equity Commission (“Commission”) has adopted the following as its Bylaws setting forth the rules and procedures deemed necessary to carry out its duties established in chapter 2-7 of the Renton Municipal Code (“RMC”). After approval of these Bylaws by the Renton City Council, the Commission will file a copy of these Bylaws with the City Clerk of Renton. ARTICLE I – ORGANIZATION, PURPOSE, STRUCTURE, ELECTION OF OFFICERS AND DUTIES 1.1 ORGANIZATION: i. The Commission serves the City as an instrument through which the employees and officials of the City may obtain advice and assistance using the Renton Equity Lens to identify and address inequities in order to eliminate racial, economic, and social barriers identified in City programs, services and policies. 1.2 PURPOSE: i. The Commission was established by adoption of City of Renton Ordinance No. 6033 on November 1, 2021. ii. Pursuant to RMC 2-7-3, the role of the Commission will be to act in an advisory capacity by making recommendations to the Mayor and City Council on matters referred to the Commission by the Mayor, City Council, and City staff. The primary duties and powers of the Commission are intended to advance equity and inclusion in support of the City’s goal to build an inclusive, informed, and hate-free city with equitable outcomes for all in support of social, economic, and racial justice. 1.3 APPOINTMENTS, TERMS, MEMBERSHIP, AND VACANCIES: i. The Commission will consist of nine members appointed by the Mayor, and confirmed by City Council as follows: ii. At the time of initial appointment three members shall be appointed for one year; three members shall be appointed for two years; three members shall be appointed for three years. At the expiration of the initial term, three members shall be appointed each year for three-year terms. iii. Terms shall be from January 1 of the appointment year, through December 31 of the term expiration year. iv. Membership should reflect the diversity of the City including but not limited to ethnicity, race, age, gender, faith, gender identity and expression, and profession. Due to the size of the Commission, it is understood it is possible not every group may be represented. v. Members shall, from the time of their appointment and confirmation through their term, be a resident of, or business owner in, the City of Renton and able to attend AGENDA ITEM #6. a) Page 21 of 89 Bylaws Renton Equity Commission 2 of 9 Rev. 06/08/2022 meetings as necessary. If they no longer reside or have a business in Renton, they forfeit their membership in the Commission as of the date of their move. vi. Applicants for appointment shall have a demonstrated commitment to equity. vii. At least one member shall be a youth member between the ages of 18 and 25 at the time the member is confirmed in their appointment. viii. No sitting City Council member shall be a member of the Commission; if a Commission member is elected or appointed to City Council, they shall forfeit their membership on the Commission effective at the date of their swearing-in as a Council member. Nothing in this section is intended to discourage former City Council members from applying for appointment so long as they meet other appointment requirements. ix. No current City employee or consultant shall be a member of the Commission; if a Commission member becomes employed or contracted by the City, they shall forfeit their membership on the Commission effective on their first day of employment or contract with the City. Nothing in this section is intended to discourage former City employees or consultants from applying for appointment so long as they meet other appointment requirements. x. Should a member need or wish to resign an appointed position prior to the expiration of the term, they shall notify the Chairperson, Equity and Inclusion Consultant and Administrative Assistant in writing. The member will receive a written acknowledgement of the resignation. Upon receipt of applications, a recommendation for an individual to fill the vacated position will be presented to the Mayor for appointment and confirmation according to the process noted above. If appointed, the individual will serve out the remaining time of the vacated term. xi. Upon term expiration, Commission members who desire serving another term may re-apply for their position by completing an application. The application will be considered, along with others received, for a final recommendation to the Mayor. At this time, term limits do not exist. xii. Unless there is not a sufficient number of applicant candidates, Commission members are limited to not more than two (2) consecutive full 3-year terms in order to maintain diverse representation of the Commission. 1.4 ELECTION OF OFFICERS PROCESS AND DUTIES OF OFFICERS i. Officers shall be elected as set forth in RMC 2-7-3E. The Chairperson shall preside at all meetings. The Chairperson cannot make motions but may vote on matters before the Commission. ii. The Commission may also elect a Vice Chairperson using the same election process as set forth for the Chairperson. The Vice Chairperson shall, in the absence of the AGENDA ITEM #6. a) Page 22 of 89 Bylaws Renton Equity Commission 3 of 9 Rev. 06/08/2022 Chairperson, perform the duties and possess the powers of the Chairperson, and, in addition, perform other duties assigned by the Chairperson. iii. The election process for the Chairperson and Vice Chairperson positions will occur annually at the beginning of the Committee’s first meeting. iv. The Chairperson will be elected first. The Vice Chairperson will then be elected. v. The City’s Equity, Housing, and Human Services (EHHS) staff will facilitate the process to elect the Chairperson and Vice Chairperson. The process shall be the same for both positions and will be as follows with the election of the Chairperson taking place first. vi. Nominations will be opened for election of a Chairperson first. Self-nominations will be considered for all officer positions. vii. Commission voting members may nominate up to one member per person for each position. A nominee has the option to decline the nomination if they so choose. viii. Once all nominations have been recognized, the staff member will close nominations. ix. Nominees may make a brief statement about their experience and why they would like to serve as Chairperson. x. The Commission will vote. Nominees will be voted upon in the order in which they were nominated. Voting will be complete once a simple majority of the voting members present at the meeting vote in favor of one of the nominees. Voting shall be conducted by voice vote unless a show of hands is required for clarification. xi. Steps v through x will be repeated for the process to elect a Vice Chairperson. All parameters of the election shall be consistent with those used to elect the Chairperson. xii. v. Unless there are not sufficient candidates, no Commission members shall serve as elected officers for the Commission more than two (2) consecutive 1-year terms in order to maintain diversity in Commission leadership. ARTICLE II – RULES OF PROCEDURE 2.1 ROBERT’S RULES OF ORDER: i. Unless otherwise provided by law or modified by these rules, the procedure for Commission meetings shall be governed by Robert’s Rules of Order. ii. The Commission has an obligation to the public to be clear and simple in its procedures and in the consideration of the questions coming before it. Therefore, Commission members should avoid invoking the finer points of parliamentary procedure AGENDA ITEM #6. a) Page 23 of 89 Bylaws Renton Equity Commission 4 of 9 Rev. 06/08/2022 when such points serve only to obscure the issues before the Commission as a whole, and to confuse the audience at public meetings and the public in general. 2.2 PRESIDING OFFICER: i. The Chairperson, or in the Chairperson’s absence the Vice Chairperson, shall serve as the Presiding Officer for purposes of running a Commission meeting. The Presiding Officer cannot make motions but may vote on matters before the Commission. ii. In the absence of both the Chairperson and Vice Chairperson at a Commission meeting, the staff liaison shall solicit nominations for and manage election of a Presiding Officer in the same manner as the election of the Officers as set out in Article 1.4. The Presiding Officer so elected may vote on any matter before the Commission. 2.3. ROBERT’S RULES OF ORDER ASSISTANCE: i. A City representative may provide guidance and support to the Presiding Officer on any questions of order. ARTICLE III – MEETINGS AND TRAININGS 3.1 QUORUM: i. The Commission has 9 voting members. More than 50% of the seated voting members shall constitute a quorum at any given meeting. ii. If less than a quorum is present at any meeting, the meeting may continue, however no action can be taken, only informational items may be presented. Current items will be carried over to the next regular meeting. iii. A meeting may be canceled if needed (e.g., weather, local, state, or national emergency). Current items will be carried over to the next meeting. 3.2 REGULAR MEETINGS: i. The Commission shall meet second Tuesday of every month at 5:30 p.m. and in person to the greatest extent possible. The Commission shall have the authority to change a regular meeting date and time, if necessary, by action of a majority of the Commission at a regular Commission meeting. If a regularly scheduled meeting falls on a city holiday, it shall be held on the next business day for which there is not conflict in meeting locations. ii. A meeting schedule for the following year shall be proposed by staff and placed on the New Business portion of the agenda for the final meeting of the current year. The Commission may approve or amend the proposed meeting schedule by simple majority vote of those in attendance. iii. The Chairperson may change, cancel, or alter the date of a meeting on an emergency basis as needed. 3.3 SPECIAL MEETINGS: AGENDA ITEM #6. a) Page 24 of 89 Bylaws Renton Equity Commission 5 of 9 Rev. 06/08/2022 i. The Chairperson may call special meetings, work sessions and Commission meetings when proper and as necessary with notice to Commission members and the public. Work sessions shall be noticed as public meetings and all Commission members may participate. 3.4. OPEN PUBLIC MEETINGS ACT AND PUBLIC RECORDS ACT: i. The Commission shall comply with the Open Public Meetings Act (OPMA). In accordance with RCW 42.30.205, RCW 42.56.150, and RCW 42.56.152, members are required to complete OPMA and Public Records Act training within 90 days of their appointment. These trainings will be conducted during the Commission’s inaugural meeting. ii. Thereafter, the Commission will receive refresher sessions on the Acts every two years. New Commissioners will also be required to take the OPMA and Public Records Act trainings within the first 90 days following their appointment. Upon completion of the trainings, members shall submit a Certificate of Completion to the City Clerk Division documenting attendance of initial training and subsequent trainings for public officers. 3.5. RENTON EQUITY LENS TRAINING: i. Commission members will receive training on how to use the Renton Equity Lens within 120 days for initial formation, and then 90 days of their appointment on confirmation and every two years thereafter. 3.6. SUBCOMMITTEES: i. A majority of the members of the Commission may name such subcommittee or subcommittees, as in its judgment, will aid in effectuating the purpose of this Chapter and may empower any such subcommittee to review policies, practices, and procedures and advise the full Commission regarding its findings on equity issues for the Commission to take action within the purview of this Chapter. 3.7. VIRTUAL MEETINGS AND REMOTE ATTENDANCE: 3.7.1. Virtual Meetings: i. Although the Commission shall have a standard practice of meeting in person at a site determined by city staff, if needed, or directed to do so because of an emergency situation, the Commission will be permitted to conduct business via a virtual platform if allowed by law. Regardless of how the meeting is conducted, members will be invited to attend and participate as outlined in Article I.3. 3.7.2. Remote Attendance: i. Any member may attend a meeting remotely if (1) by telephonic access, or by other electronic, internet or other means of remote access acceptable to and arranged with city staff, and (2) if all persons attending the meeting can hear and be heard by the member attending remotely. This paragraph will be interpreted to comply with Washington State requirements for the Open Public Meetings Act (OPMA), and may be subject to change to comply with those requirements. AGENDA ITEM #6. a) Page 25 of 89 Bylaws Renton Equity Commission 6 of 9 Rev. 06/08/2022 3.8. NOTICE: i. All meetings will be noticed by the City Clerk Division at least 24 hours in advance of the meeting. Each meeting notice shall include the date, time, location, and primary agenda topics. ii. In addition, an email notice may be sent to all interested persons providing a link to the City’s website on which the meeting agenda and supporting materials will be posted. If the website is not available at the time of the notification, meeting materials may be sent as attachments to the email. 3.9. ATTENDANCE REQUIREMENTS: i. Commission members are expected to attend all Commission meetings within a calendar year. Occasional absence is excused with notification submitted to the EHHS Administrative Assistant and Chairperson. Two unexcused absences from Commission meetings in a calendar year may result in the Commission submitting a removal recommendation to the Mayor. The Commission will vote on all absences to determine if they are excused or unexcused following the roll call portion of their meeting. ii. If the cause of absence is not of an excusable and temporary nature, including, but not limited to, illness, vacation or work necessity, staff shall work with the Chairperson to contact the member and remind the member that attendance is a key responsibility of membership. A Commissioner who does not attend, and does not provide advance notice of their absence may be presumed to have an unexcused absence; the absence may be excused by the Commission at a later meeting. iii. Members who have more than two unexcused absences in a calendar year may be removed by action of the Mayor. Vacant positions may be refilled for the unexpired portion of the term according to the process outlined in Section 1.3 above. 3.10. GENERAL DECORUM: 3.10.1. Presiding Officer: i. The Presiding Officer shall preserve decorum and decide all points of order, subject to appeal to the Commission. 3.10.2. Members: i. While the Commission is in session, all members must preserve order, decency and decorum, and no member shall delay or interrupt the proceedings of the Commission or disturb any member while speaking or refuse to obey the order of the Presiding Officer. Discussion by members of the Committee shall relate to the subject matter at hand and shall be relevant and pertinent to allow for the expeditious disposition and resolution of the business before the Commission. 3.10.3. Staff: i. Members of the administrative staff, employees of the City and other representatives attending Commission meetings shall observe the same rules of procedure, decorum, and good conduct applicable to the members of the Commission. AGENDA ITEM #6. a) Page 26 of 89 Bylaws Renton Equity Commission 7 of 9 Rev. 06/08/2022 3.10.4. Public Addressing Commission: i. There will be a public comment period on the regular agenda of the Commission, any time limits on comments will be clearly identified on the published agenda. ii. Any person whose conduct disrupts a Commission meeting from going forward may be barred from that meeting by the Presiding Officer. iii. Disruptive conduct that continues after a notice and warning from the Presiding Officer may result in the removal of the individual from that meeting, or a clearing of the room, or the meeting may be adjourned. iv. An individual may not return for the remainder of the disrupted meeting unless permission is granted by a majority vote of the Commission quorum in attendance. 3.10.5. Use of Email: i. Email may be used to distribute information to the Commission. ii. In compliance with the Open Public Meetings Act (OPMA), responses to the full group which stimulate dialogue, discussion of pending action items are prohibited; such responses should be made during the next Commission meeting during which a quorum is present. iii. All communications related to the business of the Commission may be subject to the Public Records Act (PRA). 3.10.6. SETTING THE MEETING AGENDA: i. City staff will create a draft meeting agenda prior to each meeting. ii. Staff will provide the draft meeting agenda to the Chairperson and Vice Chairperson to review and finalize the agenda before the meeting documents are distributed to the Commission members and published. 3.10.7. ORDER OF BUSINESS: i. The order of business for all regular Commission meetings shall be as follows, provided, however when it appears to be in the best interest of the public, the order of business may be changed for any single meeting by majority vote: • Call to Order • Roll Call • Consent Agenda (including approval of previous meeting minutes) • Special Presentations and Reports • Equity, Housing, and Human Services Administrator’s Report • Staff Report • Chairperson’s Report AGENDA ITEM #6. a) Page 27 of 89 Bylaws Renton Equity Commission 8 of 9 Rev. 06/08/2022 • Committee Member Comments • Public Comment • Unfinished Business • New Business • General Business Discussion Items • Action Items • Debate of Items as needed • Adjournment ARTICLE IV – ETHICS 4.1. STATE AND CITY ETHICS CODE/OPEN PUBLIC MEETINGS ACT: i. Members shall follow the City’s Code of Ethics Policy 100-07. A copy of this policy is included in the Commission handbooks distributed to members upon appointment. 4.2. CONFLICTS: i. Commission members are required to indicate whether they have a conflict of interest concerning action items on the Commission agenda. They must recuse themselves from voting and discussion on action items if they have a direct conflict. 4.3. GIFTS: i. Members shall not accept gifts from any person having an interest in the work of the Committee. ARTICLE V – SUSPENSION AND AMENDING THE BYLAWS 5.1. SUSPENSION: i. Any provision of these Bylaws may be temporarily suspended for a single meeting by a majority vote of the Commission members present. The vote on any such suspension shall be taken by voice vote unless a show of hands is required for clarification. The temporary suspension shall remain in effect for the remainder of the meeting. ii. Any actions taken under a suspension must be ratified at the next regular meeting. 5.2. AMENDMENT: i. These Bylaws may be amended or repealed, and new Bylaws may be adopted at any meeting of the Commission by a vote of more than 50% of the seated voting membership, provided such changes are submitted to all members by the EHHS Administrative Assistant in writing at least four days prior to such meeting. ii. A special meeting may be called for such purposes. iii. All amendments to the Bylaws adopted by the Commission shall be provided in writing to the office of the Mayor and City Council for approval. Such Bylaws shall not be effective until approved by the City Council. AGENDA ITEM #6. a) Page 28 of 89 Bylaws Renton Equity Commission 9 of 9 Rev. 06/08/2022 PASSED BY THE RENTON EQUITY COMMISSION THIS XX DAY OF XX 2022, AND EFFECTIVE ON THE DATE APPROVED BY THE RENTON CITY COUNCIL XX XX, 2022. Linda S. Moschetti-Newing Equity, Housing, and Human Services Administrative Assistant Preeti Shridhar Chairperson Administrator Renton Equity Commission Equity, Housing, and Human Services Approved as to form: Shane Moloney City Attorney AGENDA ITEM #6. a) Page 29 of 89 Page 30 of 89 RENTON INCLUSION FOUNDATION WORKSHOP OVERVIEW for EQUITY COMMISSION FACILITATOR: BENITA RODRIGUEZ HORN AGENDA ITEM #7. b)Page 31 of 89 TOPICS COVERED IN THIS SESSION •Highlights of the historical evolution of institutional racism and its legacy today •Exploring how systems of oppression impact experiences and outcomes •Exploring how implicit bias impacts systemic decisions •Reviewing tools available to us that support equitable outcomes Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 32 of 89 FRAMING THIS DIALOGUE •Stay engaged (with webcams on as much as possible) •Listen for understanding •Embrace discomfort (but resist shame!) •Speak personally, for yourself as an individual •Share what you learned, leave behind the stories of others •Expect and accept non-closure Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 33 of 89 ACKNOWLEDGMENT AND GRATITUDE Developed by Benita R. Horn & Associates Resource for identifying Indigenous Lands https://native-land.ca/AGENDA ITEM #7. b)Page 34 of 89 ASSUMPTIONS UNDERLYING THIS WORKSHOP •Assumption 1: We live in a highly racialized society – i.e. race matters. •Assumption 2: We’re all part of the picture. •Assumption 3: None of us asked for this. None of us are responsible for the past; but all of us are responsible for the present and to some extent, the future. •Assumption 4: Even as we talk about racial equity, racism is playing out. Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 35 of 89 DIFFERING IMPACTS OF THIS WORKSHOP Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 36 of 89 As we move through this workshop, think about one thing you are hoping will be discussed in this workshop that will support your work as a Commission? Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 37 of 89 WHY DISCUSS RACISM TO ACHIEVE EQUITY & INCLUSION? •Racism in the U.S. has left a legacy of disparities and inequities in health, education, housing, employment, income, wealth & other areas that impact achievement and quality of life. •When people face barriers to achieving their full potential, it is a burden not only for them, but for communities, businesses, governments and the economy as a whole. •Racism is only one of the barriers to achieving our goal of Inclusion, as we better understand racism, we better understand all forms of oppression. 8Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 38 of 89 HISTORY OF GOVERNMENT AND RACE Government explicitly creates and maintains racial inequity. Initially explicit Discrimination illegal, but “race- neutral” policies and practices perpetuate inequity. Became implicit Proactive policies, practices and procedures that advance racial equity. Government for racial equity Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 39 of 89 structural institutional individual Institutional racism: •Policies, practices and procedures that work better for white people than for people of color, often unintentionally or inadvertently. Structural racism: •A history and current reality of institutional racism across all institutions, combining to create a system that negatively impacts communities of color. USING RACISM TO UNDERSTAND OPPRESSION Individual racism: •Pre-judgment, bias, or discrimination by an individual based on race. Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 40 of 89 RACIAL WEALTH GAP EXPLAINED https://www.youtube.com/watch?v=Mqrhn8khGLM Developed by Benita R. Horn & Associates 11 What stood our for you in this video?AGENDA ITEM #7. b)Page 41 of 89 OUR LEGACY TODAY: THE WEALTH GAP Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 42 of 89 EXPLORING SOCIAL IDENTITY GROUPS AND OPPRESSION Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 43 of 89 THE ESSENCE OF OPPRESSION IS POWER X XXXXX hierarchy economic/resource access Who Decides who gets what or who doesn’t get what? © SCOTT WINN, 2016 Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 44 of 89 KEY DEFINITIONS PREJUDICE •Pre-judgment or bias based on a particular identity (race, gender, class, religion, etc.). DISCRIMINATION •Prejudice + Action (when we act on our prejudices). Among other things, the Civil Rights Act of 1964 makes it illegal to discriminate based on race, color, sex, religion or national origin. Any human can discriminate and any human can be the target of discrimination. OPPRESSION •A system of advantage or disadvantage based on a particular identity. Only those who DO carry systemic power are part of the oppressor group (i.e. white, non -trans male, able-bodied, Christian, wealthy, straight, etc.) and only those who DO NOT carry systemic power can be targets of oppression (i.e., people of color, female and trans, people with disabilities, non-Christian, poor/working class, LGBTQIA, etc.). Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 45 of 89 ELEMENTS OF OPPRESSION Agent group: Greater access to social power. Target group: Limited or denied access to social power. •Social power: Access to resources to enhance one’s chances of getting what one needs or influencing others in order to lead a safe, productive, fulfilling life. •Privilege (agent group): Unearned access to resources (social power) available only to some people as a result of their social group membership. Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 46 of 89 EXPLORING OPPRESSION APPLICATION •Instructions: –First, complete the Social Identity Groups and Oppression worksheet as instructed. –Then we will discuss: –What you learned from this activity? –At what points in life do we move from target to agent groups or vice versa? –What impact does intersectionality have? Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 47 of 89 IN SUMMARY •Institutional racism reinforces and sustains multiple forms of oppression •Achieving inclusion means analyzing systems, policies and procedures that may contain unintentional or inadvertent barriers •To improve outcomes, we need to focus on institutional and structural oppression to make changes to systems that affect many people in the community Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 48 of 89 IMPLICIT BIAS Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 49 of 89 “Ultimately we believe our decisions are consistent with our conscious beliefs, when in fact, our unconscious is running the show.” Howard Ross, author Everyday Bias: Identifying & Navigating Unconscious Judgments in Our Daily Lives Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 50 of 89 •Only about 2% of cognition is available to us consciously at any given moment •Our conscious mind can only process 40 of the 11 million pieces of information that we process at any given moment •We constantly draw on the 98% of our cognition that is unconscious-we fill in the blanks with the millions of pieces not consciously available to us when we perceive the moment we are in. •We are easily susceptible to being primed-our minds look for short cuts We unconsciously think about biases even when we do not explicitly discuss them. HOW OUR MIND WORKS Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 51 of 89 DEFINITION OF BIAS •The evaluation of one group and its members relative to another. •We all carry bias or prejudgment. •It is only when we act on our biases that we can create negative outcomes for particular individuals or groups. Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 52 of 89 Source: Unconscious (Implicit) Bias and Health Disparities: Where Do We Go from Here? https://implicit.harvard.edu/implicit/takeatest.html Explicit Bias Expressed directly Aware of bias Operates consciously Example --“I trust women more than men.” Implicit Bias Expressed indirectly Unaware of bias Operates sub-consciously Example --sitting further away from a man than a woman. TWO FORMS OF BIAS Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 53 of 89 HOW IMPLICIT BIAS CAUSES US TO MISS OUR GOALS Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 54 of 89 •When conductors were placed behind a screen, the percentage of female new hires for orchestral jobs increased 25% – 46%. IMPLICIT BIAS IN HIRING Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 55 of 89 IMPLICIT BIAS IN SAFETY •Researchers analyzed over 6 decades (1950 to 2012) of death rates from U.S. hurricanes and found: •Feminine-named hurricanes (vs. masculine-named hurricanes) cause significantly more deaths, apparently because they lead to a lower perceived risk and consequently less preparedness. –Average deaths for feminine-named hurricanes 45 –Average deaths for masculine-named hurricanes 23 Source: Proceedings of the National Academy of Sciences, June 17, 2014 Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 56 of 89 IMPLICIT BIAS IN COMMUNICATION 2014 RED CROSS POSTER Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 57 of 89 HOW IMPLICIT BIASES ARE HARMFUL •They influence our perceptions, judgments, decisions, actions and can predict behavior. •They can lead to discriminatory actions in a wide range of human interactions (education, hiring, programs, service delivery, medical care, finance, housing, criminal justice, etc.) Developed by Benita R. Horn & Associates AGENDA ITEM #7. b)Page 58 of 89