HomeMy WebLinkAboutContractAGREEMENT FOR SOLID WASTE PLANNING & TECHNICAL
SERVICE
THIS AGREEMENT, dated for reference purposes only as of May 12, 2022, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Cascadia Consulting Group,
Inc. (“Consultant”), a Washington corporation. The City and the Consultant are referred to
collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide Solid Waste Planning and Technical Service
for the Renton Recycling Anti-Contamination Cart Tagging Program to improve the quality
of recyclables collected in Renton’s curbside recycling program, as specified in Exhibit A.
Scope of Work, Timeline, & Budget, which is attached and incorporated herein and may
hereinafter be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions, or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit A. Scope of Work,
Timeline & Budget or as otherwise mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. Scope of Work, Timeline & Budget. All
Work shall be performed by no later than December 31, 2022.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $95,000, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A. Scope of Work, Timeline & Budget. The
Consultant agrees that any hourly or flat rate charged by it for its Work shall remain
locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in
Exhibit A. Scope of Work, Timeline & Budget. Except as specifically provided herein,
the Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
CAG-22-228
PAGE 2 OF 10
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consu ltant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 3 OF 10
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to an y claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 4 OF 10
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Indu strial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant , except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 5 OF 10
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industri al
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 6 OF 10
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonabl e
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Linda Knight, Solid Waste Coordinator
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Amity Lumper, Co-President
1109 First Ave S
Seattle, WA 98101
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 7 OF 10
Phone: (425) 430-7397
lknight@rentonwa.gov
Fax: (425) 430-7241
Phone: (206) 343-9759
amity@cascadiaconsulting.com
Fax: (206)343-9819
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non -discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Linda Knight.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 9 OF 10
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
PAGE 10 OF 10
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Amity Lumper
Co-President
Date Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Cheryl Beyer
Senior Assistant Attorney
Contract Template Updated 5/21/2021
Jun 3, 2022
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
7/7/2022
Approved by Cheryl Beyer via 5/24/2022 email
06-Professional Services Agreement
Final Audit Report 2022-06-03
Created:2022-05-26
By:Linda Knight (lknight@rentonwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAeA38cVM80fyCsBh8MyUf8ymo4i_2ooB_
06-Professional Services Agreement" History
Document created by Linda Knight (lknight@rentonwa.gov)
2022-05-26 - 9:36:38 PM GMT
Document emailed to Amity Lumper (amity@cascadiaconsulting.com) for signature
2022-05-26 - 9:37:26 PM GMT
Email viewed by Amity Lumper (amity@cascadiaconsulting.com)
2022-05-26 - 10:27:26 PM GMT
New document URL requested by Amity Lumper (amity@cascadiaconsulting.com)
2022-06-03 - 12:03:46 PM GMT
Email viewed by Amity Lumper (amity@cascadiaconsulting.com)
2022-06-03 - 12:03:57 PM GMT
Document e-signed by Amity Lumper (amity@cascadiaconsulting.com)
Signature Date: 2022-06-03 - 12:04:27 PM GMT - Time Source: server
Agreement completed.
2022-06-03 - 12:04:27 PM GMT
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
EXHIBIT A.
SCOPE OF WORK
RENTON RECYCLING ANTI-CONTAMINATION TAGGING PROGRAM 2022
1
PROJECT OVERVIEW
The goal for this project is to develop and implement a pilot, Recycling Anti-contamination Tagging Program in 2022 (the
“Pilot Study”) for the City of Renton (“Renton”), in collaboration with Republic Services (“Republic”) and The Recycling
Partnership (“TRP”). The objective of the cart tagging study is to identify contaminants in single-family residential carts
and educate residents about materials accepted in the recycling stream. This education is intended to improve recycling
program performance by capturing more acceptable recyclables and reducing contamination levels.
METHODOLOGY
Our methodology is organized into seven tasks, which are outlined below and include associated timelines, data needs
from project partners, and resulting deliverables.
Task 1. Develop study design
Cascadia will work with Renton, TRP, and Republic to develop a detailed study design for the Pilot Study. The study
design will include relevant information, such as information about high contamination route(s) selected for the Pilot
Study, cart-tagging procedures, and fieldwork protocols.
Deliverables: A Study Design document
Task 2. Identify top contaminants and high-contamination routes
Cascadia will work with Renton and Republic to identify: (1) top contaminants in Renton’s single-family residential
recycling stream; and (2) at least one, single-family residential route with high contamination rates. The project team
will select a list of high-priority contaminants and high-priority single-family residential routes for the Pilot Study.
Deliverables: A summary memo, either in Microsoft Word or PDF format.
Task 3. Support tag creation
Renton will design and print the “good job” and anti-contamination cart tags. Cascadia can support this work, in the
form of consultation on the design of the cart tag, on an as-needed basis.
Deliverables: Consultation with Cascadia staff and in-house graphic design expert.
Task 4. Conduct cart tagging fieldwork
Cascadia will work with Renton and Republic to develop a methodology to track and analyze the data for the Pilot Study,
after each cart tagging fieldwork event. Cascadia will conduct two rounds of cart tagging on the route(s) short-listed in
Task 1 above. This cart tagging fieldwork will include Cascadia auditors that perform lid-lifting visual audits of recycling
carts on pre-selected route(s) to identify and tag carts with the visible presence of targeted contaminants.
Cascadia will develop and deliver adequate training to auditors explaining project objectives, including accuracy of audit,
protocols for interactions with any route customer, cart tagging schedule, procedures, and data recording. Cascadia will
develop cart tagging data forms for each auditor. The forms will have assigned addresses loaded, with checkboxes to
easily note each cart receiving a tag as well as those carts set out, not set out, and those that are otherwise inaccessible.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
EXHIBIT A.
SCOPE OF WORK
RENTON RECYCLING ANTI-CONTAMINATION TAGGING PROGRAM 2022
2
Cascadia field staff, using customer lists provided by Republic, will conduct lid flip audits on residential recycling carts set
out on the day of the tagging event. The cart tagging team will place a tag on every accessible recycling cart on the
selected route(s), on the scheduled recycling collection day, early in the morning, before the recycling services carts on
the designated route. Auditors will open cart lids, examine visible material at the top of the container, make note of any
priority contaminants, and for those carts with visible contamination, will place an anti-contamination tag indicating the
identified contaminant(s) with a household-specific anti-contamination feedback message.
Cascadia will provide talking points or FAQs for the call center to be prepared to respond to inquiries coming from
residents suspicious of activity with their recycling carts. Cascadia field staff will be trained on these talking points and
will carry printed handouts for residents wanting additional information. In the event a resident wishes to opt out of the
study, Cascadia field staff will note their information, with the resident’s permission, and will remove the service address
from the tagging route sheet.
During each round of tagging, Cascadia will keep careful track of the number of customers where lid flips were
performed, how many households received “good job” tags for no visible contamination in their carts, which households
receive contamination tags, lids open prior to tagging, and types of contamination identified. For a more robust, precise
evaluation of the effectiveness of the cart tagging, Cascadia auditors will also record set-out rates and the type of set-
out (i.e., garbage, recycling, both) for each household on the tagging route(s). During fieldwork, Cascadia will conduct
routine quality control reviews of data.
Deliverables: Cascadia to conduct a minimum of two rounds of cart tagging.
Task 5. Track and analyze Pilot Study data
Cascadia will analyze the data and present the study results. Cascadia proposes to evaluate the effectiveness of the
tagging effort by examining data regarding the number of carts that received a contamination tag during each round of
tagging, to determine if visual inspection and tagging had the desired impact on material quality, and to provide a
summary of findings in a final report. Qualitative feedback about contamination observed by route drivers and MRF
operators will also be solicited following completion of the tagging activities and included in the final report.
Deliverables:
• Summary memo in Microsoft Word, including a summary of objectives, methods, key findings, and
recommendations for future efforts.
• Results tables and figures in the form of a Microsoft Excel workbook.
Task 6. Develop program toolkit
Cascadia will develop a Renton-specific program toolkit that can be handed over to Republic for long-term program
implementation and maintenance. This toolkit will include relevant information to perform an anti-contamination cart
tagging study in the future. Information will include details about pre-tagging activities, cart-tagging procedures, and
fieldwork protocols.
Deliverables: A toolkit document, either in Microsoft Word or PDF format.
Task 7. Project management
Cascadia will manage and track the Pilot Study. Cascadia will also participate in project coordination meetings and
provide monthly progress reports to Renton.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A
EXHIBIT A.
SCOPE OF WORK
RENTON RECYCLING ANTI-CONTAMINATION TAGGING PROGRAM 2022
3
Deliverables: Participate in periodic project coordination meetings. A one-page progress report and invoice for the work
performed per month.
TIMELINE
The table below presents the timeline for this project in 2022. We anticipate confirming timeline specifics as part of the
work plan developed in Task 1.
Task May Jun Jul Aug Sep Oct Nov Dec Task 1: Develop a study design ●
Task 2: Identify top contaminants and high-contamination routes ●
Task 3: Support tag creation ●
Task 4: Conduct cart tagging fieldwork (two rounds of tagging) ● ●
Task 5: Track and analyze Pilot Study data ●
Task 6: Develop a program toolkit ●
Task 7: Project Management ● ● ● ● ● ● ● ●
BUDGET
The table below provides task-level cost estimates, including all labor and expenses for this study.
Task Hours
Estimate
Labor Cost
Estimate
Expenses
Estimate
Task 1: Develop the study design 40 $5,000
Task 2: Identify top contaminants and high-contamination routes 20 $2,500
Task 3: Support tag creation* 24 $3,000
Task 4: Conduct cart tagging fieldwork 600 $60,000 $4,500
Task 5: Track and analyze Pilot Study data 80 $10,000
Task 6: Develop a program toolkit 60 $7,500
Task 7: Project Management 20 $2,500
TOTAL 844 $95,000
* Cascadia will support tag creation, in the form of consultation on the design of the cart tag, on an as-needed basis. City
of Renton will design, print, and supply the “good job” and anti-contamination cart tags. Therefore, expenditures related
to creating, printing, and supplying tags are not included here.
DocuSign Envelope ID: 46452588-FC6A-4DA9-B12E-8D59C1A1CF3A