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Home My WebLink AboutContract AGREEMENTFOR2022STRUCTURALCONDITIONASSESSMENT FORCOULONMEMORIALBEACHPARKANDKENNYDALEBEACH PARK THISAGREEMENT,datedforreferencepurposesonlyas______________,2022,isbyand betweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andWSPUSA,Inc. (“Consultant”),aNewYorkcorporation.TheCityandtheConsultantarereferredtocollectively inthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffective asofthelastdatesignedbybothparties. 1.ScopeofWork:Consultantagreestoprovide2022StructuralConditionAssessmentfor CoulonMemorialBeachParkandKennydaleBeachParkasspecifiedinExhibitA,whichis attachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.” 2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorder changestotheWorkconsistingofadditions,deletionsormodifications.Anysuchchanges totheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbe equitablyadjustedconsistentwiththeratessetforthinExhibitAorasotherwisemutually agreedbytheParties. 3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreement pursuanttotheschedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolater thanFebruary28,2023. 4.Compensation: A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothis Agreementshallnotexceed$124,900.00,plusanyapplicablestateandlocalsales taxes.CompensationshallbebaseduponWorkactuallyperformedaccordingtothe rate(s)oramountsspecifiedinExhibitA.TheConsultantagreesthatanyhourlyorflat ratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unless otherwiseagreedtoinwritingorprovidedinExhibitA.Exceptasspecificallyprovided herein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposed asaresultoftheperformanceandpaymentofthisAgreement. B.MethodofPayment.Onamonthlyornolessthanquarterlybasisduringanyquarter inwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaform CAG-22-251 August 3rd PAGE2OF10 specifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,the nameofthepersonnelperformingsuchWork,andanyhourlylaborchargeratefor suchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofall Work.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30) calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthe voucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirements ofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomply withtheAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeetthe requirementsofthisAgreement. C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverby theCityofanyremediesitmayhaveagainsttheConsultantforfailureofthe ConsultanttoperformtheWorkorforanybreachofthisAgreementbythe Consultant. D.NonͲAppropriationofFunds.Ifsufficientfundsarenotappropriatedorallocatedfor paymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbe obligatedtomakepaymentsforWorkoramountsincurredaftertheendofthe currentfiscalperiod,andthisAgreementwillterminateuponthecompletionofall remainingWorkforwhichfundsareallocated.Nopenaltyorexpenseshallaccrueto theCityintheeventthisprovisionapplies. 5.Termination: A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithout causebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheevent ofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies, worksheets,modelsandreports,orothermaterialpreparedbytheConsultant pursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspart oftheWork. B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitled topaymentforallhoursworkedtotheeffectivedateoftermination,lessallpayments previouslymade.IftheAgreementisterminatedbytheCityafterpartialperformance ofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaythe Consultantanequitableshareofthefixedfee.Thisprovisionshallnotpreventthe Cityfromseekinganylegalremediesitmayhavefortheviolationornonperformance ofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbe deductedfromthefinalpaymentduetheConsultant.Nopaymentshallbemadeby theCityforanyexpensesincurredorworkdonefollowingtheeffectivedateof terminationunlessauthorizedinadvanceinwritingbytheCity. PAGE3OF10 6. WarrantiesAndRightToUseWorkProduct:Consultantrepresentsandwarrantsthat ConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionaland workmanlikemannerandinaccordancewithallreasonableandprofessionalstandards andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingthe WorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaand StandardPlansforRoad,BridgeandMunicipalConstruction).Professionalengineersshall certifyengineeringplans,specifications,plats,andreports,asapplicable,pursuantto RCW18.43.070.Consultantfurtherrepresentsandwarrantsthatallfinalworkproduct createdforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalwork oftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwould restricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanonͲ exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,and displayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’s adaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesof thisAgreementshallbewithoutliabilitytotheConsultant.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. 7. RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,which properlyreflectalldirectandindirectcostsexpendedandWorkprovidedinthe performanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredby applicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansix yearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccess toandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoaudit expendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct (Chapter42.56RCW).Theprovisionsofthissectionshallsurvivetheexpirationor terminationofthisAgreement. 8. PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomply withtheWashingtonStatePublicRecordsAct,Consultantshallmakeaduediligentsearch ofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork, including,butnotlimitedto,eͲmail,correspondence,notes,savedtelephonemessages, recordings,photos,ordrawingsandprovidethemtotheCityforproduction.Intheevent Consultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,at Consultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend, andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaim orlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsive recordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein, ornotprovidedthemtotheCityinatimelymanner.Consultantshallproducefor distributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimely manner,unlessthoserecordsareprotectedbycourtorder.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. PAGE4OF10 9. IndependentContractorRelationship: A. TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforth inthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCity duringtheperiodoftheWorkshallbethatofanindependentcontractor,not employee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthe details,mannerormeansofWork.Specifically,butnotbymeansoflimitation,the Consultantshallhavenoobligationtoworkanyparticularhoursorparticular schedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingof attendanceorperformanceismutuallyarrangedduetothenatureoftheWork. ConsultantshallretaintherighttodesignatethemeansofperformingtheWork coveredbythisagreement,andtheConsultantshallbeentitledtoemployother workersatsuchcompensationandsuchotherconditionsasitmaydeemproper, provided,however,thatanycontractsomadebytheConsultantistobepaidbyit alone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagent fortheCity. B. TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederal incometaxorSocialSecurityorcontributingtotheStateIndustrialInsurance Program,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultant oranyemployeeoftheConsultant. C. IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,the ConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultant retiredunderaStateofWashingtonretirementsystemandagreestoindemnifyany lossestheCitymaysustainthroughtheConsultant’sfailuretodoso. 10. HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmless theCity,electedofficials,employees,officers,representatives,andvolunteersfromany andallclaims,demands,actions,suits,causesofaction,arbitrations,mediations, proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees, penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoor byanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligent acts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementora breachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedby theCity’ssolenegligence. ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW 4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativeto construction,alteration,improvement,etc.,ofstructureorimprovementattachedtoreal estate…)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersons ordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthe PAGE5OF10 ConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’s liabilityshallbeonlytotheextentofConsultant’snegligence. Itisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedin thisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrial InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.TheParties havemutuallynegotiatedandagreedtothiswaiver.Theprovisionsofthissectionshall survivetheexpirationorterminationofthisAgreement. 11. GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCity employeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromany person,firmorcorporationinvolvedinacontractortransaction.Toensurecompliance withtheCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykind toCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothavea businessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas, is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthis Agreement,orevaluatingtheConsultant’sperformanceoftheWork. 12. CityofRentonBusinessLicense:UnlessexemptedbytheRentonMunicipalCode,t ConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWork andmaintainthebusinesslicenseingoodstandingthroughoutthetermofthis agreementwiththeCity. Informationregardingacquiringacitybusinesslicensecanbefoundat: https://www.rentonwa.gov/Tax InformationregardingStatebusinesslicensingrequirementscanbefoundat: https://dor.wa.gov/doingͲbusiness/registerͲmyͲbusiness 13. Insurance:Consultantshallsecureandmaintain: A. Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000for eachoccurrence/$2,000,000aggregatefortheTermofthisAgreement. B. IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyor indirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,Errorsand Omissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000per occurrence."ProfessionalServices",forthepurposeofthissection,shallmeanany WorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessional standardofcare. C. Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsofthe StateofWashington,shallalsobesecured. PAGE6OF10 D. CommercialAutomobileLiabilityforowned,leased,hiredornonͲowned,leased,hired ornonͲowned,withminimumlimitsof$1,000,000peroccurrencecombinedsingle limit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoron behalfoftheCity,beyondnormalcommutes. E. ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneral liabilitypolicyonanonͲcontributoryprimarybasis.TheCity’sinsurancepoliciesshall notbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceof anyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityof ConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’s recoursetoanyremedyavailableatlaworinequity. F. SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingthe properendorsements,shallbedeliveredtotheCitybeforeperformingtheWork. G. ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,within two(2)businessdaysoftheirreceiptofsuchnotice. 14. Delays:Consultantisnotresponsiblefordelayscausedbyfactorsbeyondthe Consultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonable controloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshallthe ConsultantbedeemedtobeindefaultoftheAgreement. 15. SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferor encumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthe writtenconsentoftheother. 16. Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtothe appropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtime totimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceipt requested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiod fornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPT facsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowing transmission.Emailandtelephonemaybeusedforpurposesofadministeringthe Agreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement. CITYOFRENTON AlanJ.Wyatt,CapitalProjectsManager 1055SouthGradyWay Renton,WA98057 CONSULTANT GarthNelson,PE 33301NinthAvenueSouthAddress FederalWay,WA98003Ͳ2600 PAGE7OF10 Phone:(425)430Ͳ6571 EͲmailAWyatt@rentonwa.gov Phone:(206)431Ͳ2300 EͲmailgarth.nelson@wsp.com 17. DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupational qualification,theConsultantagreesasfollows: A. Consultant,andConsultant’sagents,employees,representatives,andvolunteers withregardtotheWorkperformedortobeperformedunderthisAgreement,shall notdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,marital status,sexualorientationorpreference,age(exceptminimumageandretirement provisions),honorablydischargedveteranormilitarystatus,orthepresenceofany sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupational qualificationinrelationshiptohiringandemployment,inemploymentorapplication foremployment,theadministrationofthedeliveryofWorkoranyotherbenefits underthisAgreement,orprocurementofmaterialsorsupplies. B. TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedand thatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed, color,nationalorigin,sex,age,sexualorientation,physical,sensoryormental handicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothe followingemployment,upgrading,demotionortransfer,recruitmentorrecruitment advertising,layoffortermination,ratesofpayorotherformsofcompensationand selectionfortraining. C. IftheConsultantfailstocomplywithanyofthisAgreement’snonͲdiscrimination provisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementin wholeorinpart. D. TheConsultantisresponsibletobeawareofandincompliancewithallfederal,state andlocallawsandregulationsthatmayaffectthesatisfactorycompletionofthe project,whichincludesbutisnotlimitedtofairlaborlaws,worker'scompensation, andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRenton CouncilResolutionNumber4085. 18. Miscellaneous:Thepartiesherebyacknowledge: A. TheCityisnotresponsibletotrainorprovidetrainingforConsultant. B. Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextent specificallyagreedwithintheattachedexhibits. C. Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWork excepttotheextentspecificallyagreedwithintheattachedexhibits. PAGE8OF10 D. Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultantto provideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,if Consultantemploys,subͲcontracts,orotherwiseassignstheresponsibilitytoperform theWork,saidemployee/subͲcontractor/assigneewillacquireandormaintainsuch training,licensing,orcertification. E. ThisisanonͲexclusiveagreementandConsultantisfreetoprovidehis/herWorkto otherentities,solongasthereisnointerruptionorinterferencewiththeprovisionof WorkcalledforinthisAgreement. F. Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedto healthinsurance. G. Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellas thatforanypersonsemployedbytheConsultant. 19. OtherProvisions: A. ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCity andConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedto executeanddeliverthisAgreementonbehalfoftheCityorConsultant. B. GeneralAdministrationandManagement.TheCity’sprojectmanagerisAlanJ.Wyatt, CapitalProjectsManager.InprovidingWork,Consultantshallcoordinatewiththe City’scontractmanagerorhis/herdesignee. C. AmendmentandModification.ThisAgreementmaybeamendedonlybyan instrumentinwriting,dulyexecutedbybothParties. D. Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthis Agreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentsto thisAgreementareincorporatedbyreferenceonlytotheextentofthepurposefor whichtheyarereferencedwithinthisAgreement.TotheextentaConsultant preparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontains termsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthe bodyofthisAgreementshallprevailandtheextraneoustermsshallnotbe incorporatedherein. E. GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyand interpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityof Renton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkin accordancewithallapplicablefederal,state,countyandcitylaws,codesand ordinances. PAGE9OF10 F. JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesasprepared bythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyorthe otherasaresultofthepreparation,substitution,submissionorothereventof negotiation,draftingorexecution. G. JurisdictionandVenue.Anylawsuitorlegalactionbroughtbyanypartytoenforceor interpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKing CountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJustice CenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.Consultant herebyexpresslyconsentstothepersonalandexclusivejurisdictionandvenueof suchcourtevenifConsultantisaforeigncorporationnotregisteredwiththeStateof Washington. H. Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionor partofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatethe remainderofthisAgreement,whichshallremaininfullforceandeffect. I. SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthe Partiesandanyrepresentationsorunderstandings,whetheroralorwritten,not incorporatedareexcluded. J. TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallof itsprovisionsinwhichperformanceisafactor.Adherencetocompletiondatesset forthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceof thisAgreement. K. ThirdͲPartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbe construedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthe Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwill beforthesoleandexclusivebenefitofthePartiesandnooneelse. L. BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns, andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners, successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoall covenantsoftheAgreement. M. Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’s failuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnot preventeithertheCityorConsultantfromenforcingthatprovisionoranyother provisionofthisAgreementinthefuture.Waiverofbreachofanyprovisionofthis PAGE10OF10 Agreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreach unlessitisexpresslywaivedinwriting. N. Counterparts.ThePartiesmayexecutethisAgreementinanynumberof counterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogether constitutethisoneAgreement. INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedate lastsignedbythePartiesbelow. CITYOFRENTON By:_____________________________ CONSULTANT By:____________________________ ArmondoPavone Mayor KaraCrawford,PE,SE AssistantVicePresident _____________________________ Date _____________________________ Date Attest _____________________________ JasonA.Seth CityClerk ApprovedastoLegalForm By:__________________________ ShaneMoloney RentonCityAttorney ContractTemplateUpdated5/21/2021 July 11, 2022 (approved via email from Cheryl Beyer on 6/30/2022) August 3, 2022 Gene Coulon Memorial Beach Park & Kennydale Beach Park – Scope and Fee Proposal for Facility Condition Assessment July 2022 Request for Proposal City of Renton Gene Coulon Memorial Beach Park & Kennydale Beach Park Facility Condition Assessment Submitted to Alan Wyatt, Capital Projects Manager City of Renton Community Services Department Parks Planning and Natural Resources Division 1055 South Grady Way Renton, WA 98057 July 6, 2022 Submitted by WSP USA 33301 Ninth Avenue South, Suite 300 Federal Way, Washington 98003-2600 202209255 Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page ii of ii REQUEST FOR PROPOSAL CITY OF RENTON GENE COULON MEMORIAL BEACH PARK & KENNYDALE BEACH PARK Facility Condition Assessment TABLE OF CONTENTS SECTION PAGE INTRODUCTION ........................................................................................................................1 PROJECT APPROACH ..............................................................................................................1 SCOPE OF SERVICES ..............................................................................................................2 Task 1: Project Management ........................................................................................2 Task 2: Existing Documentation Reivew/Field Preparation........................................3 Task 3: Facility Condition Assessment .......................................................................3 Task 4: Condition Assessment Reports ......................................................................2 SCHEDULE ................................................................................................................................3 FEE ........................................................................................................................................3 CLOSING ...................................................................................................................................3 ATTACHMENT Fee Proposal Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page 1 of 3 INTRODUCTION WSP USA is pleased to have the opportunity to provide the City of Renton (City) with the following proposal for service for the Gene Coulon Memorial Beach Park and Kennydale Beach Park in Renton, Washington. The project consists of structural condition assessment of seventeen (17) structures in the Gene Coulon Memorial Beach Park, and four (4) structures at Kennydale Beach Park. PROJECT APPROACH WSP has knowledge of the structures from the previous walkthroughs and work on the Gene Coulon Memorial Trestle Bridge Replacement, Coulon Memorial Beach Park Rose Wall Inspection. We will review all existing structural drawings, and inspection reports to understand the each of the structures, any deficiencies previously observed, and previous repairs to the structures. After review of the existing information WSP will meet with City of Renton Parks Planning & Natural Resources (PPNR) and Parks Maintenance staff to review know concerns and identify any special conditions at each of the parks. Structural condition assessment Gene Coulon Memorial Beach Park and Kennydale Beach Park will be completed per guidelines defined by the American Society of Civil Engineers (ASCE) “Waterfront Facilities Inspection and Assessment Manual,” ASCE Manual No. 130 (2015). Included in the inspections will be 100% Level I inspection (Visual and Tactile Inspection) of all elements (steel, concrete, and timber), 10% Level II (Removal of Growth), and 5% Level III (non-destructive or partially destructive) in-depth inspection of selected, accessible timber elements that were suspected of having deterioration along the member. In areas where Level I inspections reveal damage or deterioration a Level II or III inspection will be conducted to evaluate the extent and depth of the damage. Partially destructive testing will be performed by drilling the timber elements at representative locations, with subsequent plugging of the drilled holes with treated plugs to prevent fungal decay. Dive inspection will primarily be conducted by use of Scuba in four person teams in accordance with OSHA standards. Surface Supplied Air (SSA) will be conducted on structures with limited egress and overhead obstructions in three person teams in accordance with OSHA standards. Topside only inspection will be conducted on structures not requiring dive inspection and completed in two person teams. All access will be coordinated with parks staff, and the structures will be accessed as much as possible from the WSP dive boat. Based on findings from the inspections we will develop a condition assessment report that will state element level ratings apply to each structural element, with a damage rating assigned to each element inspected throughout the inspection. An overall condition assessment rating will be assigned to each structure based on the element ratings, with consideration of the scope of damage (total number of defects), severity of damage (type and size of defects), distribution of damage, type of components affected, location of defect with respect to load demand and serviceability. Each of the element and overall ratings have been standardized by ASCE Manual 130 ratings. Each facility, Gene Coulon Memorial Beach Park and Kennydale Beach Park will have its own report with a common introduction and inspection procedure. At both facilities each structure will be in a separate section and include an individual structure description, inspection findings, repair recommendations (short-term, long-term, and ongoing), construction cost estimates, and likely required environmental permitting requirements based on repair recommendations. Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page 2 of 3 Each condition assessment report will be completed in draft form and finalized per comments from the City SCOPE OF SERVICES TASK 1: PROJECT MANAGEMENT Task 1.1: Project Management and Coordination WSP will manage and oversee team services for the project and coordination of the project team, including budget control, invoicing, progress documentation, tracking and overseeing current project status, and addressing unresolved issues. Invoices will be prepared in conformance with the billing rates and classifications approved in the contract. Invoices for time-and-materials work will include an attached breakdown of actual hours, identifying staff and classification by task and direct non-labor costs and other information detailed in the contract. Included on all invoices will be amount invoiced to date, period invoice, balance remaining on the invoice, and description of services invoiced. Deliverables ·Monthly billing invoices Task 1.2: Quality Assurance/Quality Control WSP will prepare a project-specific QA plan and will perform QC reviews of all deliverables noted in this proposal. QA/QC will be prepared and performed according to the WSP’s established QA/QC protocol. Deliverables ·QA/QC documentation will be maintained in the WSP’s project files and will be available for review by the City. Task 1.3: Kickoff, City Park Meeting, and Draft Report Meeting Key WSP team members will attend up to 3 meetings that include a project kickoff, meeting with PPNR and Parks Maintenance staff, and a draft report meeting. Assumptions ·The kickoff meeting is assumed to be a one-hour long virtual meeting through either Zoom or Microsoft Teams. This meeting will be attended by a maximum of three people from WSP. ·The City Park Meeting will be held at each facility with PPNR staff and Parks Maintenance staff. A maximum of two people from WSP will attend this meeting. If requested by the City this meet can be a virtual meeting through either Zoom or Microsoft Teams. ·Draft report meeting assumed to be a two-hour long virtual meeting through either Zoom or Microsoft Teams. This meeting will be attended by a maximum of three people from WSP. Deliverables ·Comment resolution forms for comments received after City review of the draft inspection reports, prior to the meeting. All documents will be in electronic format. Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page 3 of 3 TASK 2: EXISTING DOCUMENTATION REIVEW/FIELD PREPARATION WSP will review existing as-built/design drawings, existing repair drawings, and existing reports and photos from previously completed inspections. Our focus will be to understand existing features to efficiently perform the inspections. At this time, we will also prepare forms and drawings that we can use to record field data. Assumptions ·The City will provide WSP with all pertinent existing drawings, repair drawings and previous inspection reports. If available AutoCAD drawings of the facilities will assist with development of inspection drawings and report figures. Deliverables ·Assessment of previously observed conditions will be included with the report (Task 4) ·Dive Plan ·Inspection Schedule TASK 3: FACILITY CONDITION ASSESSMENT Task 3.1: Gene Coulon Memorial Beach Park Inspection WSP will conduct a structural inspection above and below water for seventeen structures in the Gene Coulon Memorial Beach Park. These structures will include the following: ·Bird Island Bridge ·South Beach Water Walk ·South Log Booms and Piles ·John’s Creek Bridge ·Boat Ramp Piers ·Bulkhead ·Pavilion & Understructure ·Ivar’s & Kidd Valley Structural Piles ·North Beach Water Walk, Piles, and Picnic Floats ·North Beach Shelter/Stairs/Understructure ·Trestle Bridge ·Zig Zag Bridge ·Fishing Pier ·Kennydale Creek Bridge ·North Log Boom and Piles ·Sailing Club Bulkhead, and Pier ·Rose Wall ·North Beach Log Embankment Each of these structures, with the exceptions as stated in assumptions, will have a routine inspection per the ASCE MOP 130, with 100% Level 1 inspection (Visual and Tactile Inspection) as reasonably accessible, 10% Level II (Removal of Growth), and 5% Level III (steel thickness readings). Level III on timber elements should only be conducted if there is indication of deterioration through soundings, feel or visual indication. Assumptions ·Bulkhead, and Pavilion & Understructure will be inspected by SSA methods (3-person team) ·Ivar’s & Kidd Valley structure will only be for the structural piles and pile caps since the deck was replaced in 2018/2018. Inspection of the piles will be by SSA methods (3-person team) ·North Beach Water Walk, Piles and Picnic Floats are scheduled to have the superstructure replaced, and piles with protection wraps in 2022/2023, and does not require inspection, but a Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page 2 of 3 statement in the report about the future modifications. It is assumed that the City will provide the previous pile assessment and corrosion arresting report. ·The Trestle Bridge is scheduled to be replaced in 2022/2023, and does not require an inspection, but a statement in the report about the future replacement. ·Repairs were made to the Sailing Center float in 2018, inspection will only be for the bulkhead, and pier. ·Topside only inspection (2-person team) will include, North Beach Shelter, Kennydale Creek Bridge, North Beach Log Embankment, and Rose Wall ·All other structures not listed in the previous assumptions will be inspected by Scuba methods, and the dive team will conduct topside inspection. ·Development of inspection drawings and report figures. Deliverables ·Assessment of current observed conditions will be included with the report (Task 4) Task 3.2: Kennydale Beach Park Inspection WSP will conduct a structural inspection above and below water for four structures in the Kennydale Beach Park. These structures will include the following: ·North Bulkhead ·South Bulkhead ·Pier and Piles ·Log Boom and Dolphins Each of these structures, will have a routine inspection per the ASCE MOP 130, with with 100% Level 1 inspection (Visual and Tactile Inspection) as reasonably accessible, 10% Level II (Removal of Growth), and 5% Level III (steel thickness readings). Level III on timber elements should only be conducted if there is indication of deterioration through soundings, feel or visual indication. Assumptions ·Underwater inspection of the structures will be conducted by Scuba methods (4-person team), and the dive team will conduct the topside inspection. Deliverables ·Assessment of current observed conditions will be included with the report (Task 4) TASK 4: CONDITION ASSESSMENT REPORTS Based on Tasks 2 and 3, we will develop a report that includes an in-depth assessment of both the Gene Coulon Memorial Beach Park and Kennydale Beach Park structures as outlined in Task 3. The report will summarize the findings, provide prioritized repair recommendations (short- term, long-term, and ongoing), construction cost estimates, and likely required environmental permitting requirements based on repair recommendations. Assumptions ·A separate report will be developed for each Gene Coulon Memorial Beach Park and Kennydale Beach Park. Gene Coulon Memorial Beach Park & Kennydale Beach Park WSP USA, 202209255 Facility Condition Assessment July 6, 2022 City of Renton, Washington Page 3 of 3 ·The report will not include repair details. ·Cost estimates will be in 2022 dollars. ·Environmental permitting requirements for the repairs will be based off of permitting requirements in 2022 and impacts of known potential changes to permitting. Deliverables ·Draft report with repair cost estimate. ·Final report with repair cost estimate, incorporating City Comments. SCHEDULE We are prepared to undertake this work immediately upon a notice to proceed, with a proposed schedule as outlined below: ·Kickoff Meeting: 10 days after notice to proceed ·City Park Meeting: 1 to 2 weeks after kickoff meeting ·Inspections will be scheduled with the City and Park Staff to minimize interruptions to the park, and allow access to structures as required. ·Draft Report: 14 October 2022 ·Final Report: 16 January 2022 FEE We propose to perform this work on a time-and-materials basis for a maximum fee of $107,800 (One Hundred and Seven Thousand Eight Hundred Dollars) for the Gene Coulon Memorial Beach Park inspection, and $17,100 (Seventeen Thousand One Hundred Dollars) for the Kennydale Beach Park inspection, for a total maximum fee of $124,900 (One Hundred Twenty-Four Thousand Nine Hundred Dollars) . This fee includes the cost of mobilization, inspection of structures in both parks, development of a draft report, final report, City provided assessment sheets, and City provided photo logs. We will not exceed this fee without written approval from the City. See the attachment for a schedule of professional fees, associated costs and reimbursable expenses for professional services CLOSING We appreciate the opportunity to submit this proposal to the City of Renton. WSP has a 20-year history delivering successful projects for the City, and we appreciate the collaborative effort that City Parks Planning and Natural Resources brings forth. Please contact Garth Nelson at 206-431-2388 or email him at garth.nelson@wsp.com if you have questions regarding this proposal. Sincerely, Kara R. Crawford, PE Garth Nelson, PE Project Manager | Assistant Vice President Project Manager | Engineer-Diver KRC:GDN Attachment Attachment – Engineers Fee Estimate ATTACHMENT FEE PROPOSAL ATTACHMENT A - PROPOSAL FOR ASSESSMENT SERVICES Location: Renton, Washington Facility: Gene Coulon Memorial Beach Park Fee Estimate - WSP USA Labor, Subconsultants, and Expenses - 06 July 2022 Project Dive Engineer Engineer Env Manager Supervisor & Diver & Diver Scientist P-12 P-12 P-9 P-8 Diver Item $185 $250 $185 $119 $100 $129 $134 $127 $111 Costs Task 1 - Project Management/Coordination 14,574$ 1.1 Management/Coordination/Document Control 12 4 2,756$ 1.2 Quality Assurance/Quality Control 4 20 5,740$ 1.3 Kickoff Meeting, City Park Meeting, and Draft Report Meeting 12 12 4 4,164$ 1.4 Budget Monitoring and Invoicing 6 6 1,914$ Task 2 - Existing Documentation Review/Field Preparation 6,054$ 2.1 Existing Document Review 8 16 3,384$ 2.2 Develop Inspection Forms and Drawings 4 8 1,692$ 2.3 Develop Dive Plan and Inspection Schedule 4 2 978$ Task 3 - Underwater Inspection (3 or 4 Person Team)36,996$ 3.1 Mobilization and Demobilization 18 18 12 18 8,994$ 3.2 Underwater Inspection Scuba (4-Person)32 32 32 32 17,056$ 3.3 Underwater Inspection SSA (3-Person)16 16 16 6,928$ 3.3 Notes, Video, Photos and Daily Work Plan 8 6 12 4,018$ Task 4 - Topside/Underdeck Inspection (2-Person Team)6,015$ 4.1 Mobilization and Demobilization 5 5 1,095$ 4.2 Topside/Underdeck Inspection 16 16 3,504$ 4.3 Notes, Video, Photos and Daily Work Plan 4 4 2 1,416$ Task 4 - Inspection/Assessment Report 33,850$ 4.1 Develop Draft Letter Report with Field Notes 16 80 24 16 17,352$ 4.2 Develop Figures with Site Plans 8 16 16 5,416$ 4.3 Develop Repair Costs 8 16 3,384$ 4.4 Submit Draft Report 2 2 2 830$ 4.5 Incorporate Review Comments 16 24 4 6,260$ 4.6 Finalize and Submit Letter Report 2 2 608$ Total WSP USA Hours:114 20 72 281 67 94 10 16 22 696 Subtotal WSP Labor (with Overhead & Profit):$21,090 $5,000 $13,320 $33,439 $6,700 $12,126 $1,340 $2,032 $2,442 $97,489 Sub-Consultants -$ -$ Subtotal Subconsultants:-$ Expenses (WSP only) Mileage =0.625$per mile x 40 miles x 9 trip(s) =$225 Lodging =-$per day x people x day(s) = Meals & Miscellaneous Expenses =20$per day x 3 people x 10 day(s) =$600 26-foot Dvie Boat =450$per day x 6 day(s) =$2,700 12-foot Inspection Boat -$per day x day(s) = Dive Pay =150$per diver x 22 divers x 1 day(s) =$3,300 Air Cylinders =10$per tank x 6 tanks x 6 day(s) =$360 Shallow Water Dive Kit =250$per day x 6 day(s) =$1,500 UW Steel Thickness Gauge 175$per day x 2 day(s) =$350 Underwater Camera/Video =200$per day x 6 day(s) =$1,200 Hand Tools/Scrapers =20$per day x 6 day(s) =$120 Subtotal Expenses:$10,355 TOTAL COST, ROUNDED:Say: $107,800 Quality Assurance/C ontrol Project Accountant Drafting/G raphics Word Processing Fee Estimate - Gene Coulon Memorial Beach Park WSP.xlsx ATTACHMENT A - PROPOSAL FOR ASSESSMENT SERVICES Location: Renton, Washington Facility: Kennydale Beach Park Fee Estimate - WSP USA Labor, Subconsultants, and Expenses - 06 July 2022 Project Dive Engineer Engineer Env Manager Supervisor & Diver & Diver Scientist P-12 P-12 P-9 P-8 Diver Item $185 $250 $185 $119 $100 $129 $134 $127 $111 Costs Task 1 - Project Management/Coordination 2,646$ 1.1 Management/Coordination/Document Control 2 2 638$ 1.2 Quality Assurance/Quality Control 2 4 1,370$ 1.3 Kickoff Meeting, City Park Meeting, and Draft Report Meeting -$ 1.4 Budget Monitoring and Invoicing 2 2 638$ Task 2 - Existing Documentation Review/Field Preparation 1,586$ 2.1 Existing Document Review 2 2 608$ 2.2 Develop Inspection Forms and Drawings 2 238$ 2.3 Develop Dive Plan and Inspection Schedule 4 740$ Task 3 - Underwater Inspection (3 or 4 Person Team)5,405$ 3.1 Mobilization and Demobilization 3.0 3.0 3.0 3.0 1,599$ 3.2 Underwater Inspection Scuba (4-Person)6 6 6 6 3,198$ 3.3 Underwater Inspection SSA (3-Person)-$ 3.3 Notes, Video, Photos and Daily Work Plan 1 1 2 608$ Task 4 - Inspection/Assessment Report 6,241$ 4.1 Develop Draft Letter Report with Field Notes 2 8 2 4 2,024$ 4.2 Develop Figures with Site Plans 2 4 4 1,354$ 4.3 Develop Repair Costs 2 4 846$ 4.4 Submit Draft Report 1 2 2 645$ 4.5 Incorporate Review Comments 2 4 2 1,068$ 4.6 Finalize and Submit Letter Report 1 1 304$ Total WSP USA Hours:23 4 10 38 9 11 4 4 8 111 Subtotal WSP Labor (with Overhead & Profit):$4,255 $1,000 $1,850 $4,522 $900 $1,419 $536 $508 $888 $15,878 Sub-Consultants -$ -$ Subtotal Subconsultants:-$ Expenses (WSP only) Mileage =0.625$per mile x 40 miles x 1 trip(s) =$25 Lodging =-$per day x people x day(s) = Meals & Miscellaneous Expenses =20$per day x 4 people x 1 day(s) =$80 26-foot Dvie Boat =450$per day x day(s) = 12-foot Inspection Boat -$per day x day(s) = Dive Pay =150$per diver x 4 divers x 1 day(s) =$600 Air Cylinders =10$per tank x 6 tanks x 1 day(s) =$60 Shallow Water Dive Kit =250$per day x 1 day(s) =$250 UW Steel Thickness Gauge -$per day x day(s) = Underwater Camera/Video =200$per day x 1 day(s) =$200 Hand Tools/Scrapers =20$per day x 1 day(s) =$20 Subtotal Expenses:$1,235 TOTAL COST, ROUNDED:Say:$17,100 Quality Assurance/C ontrol Project Accountant Drafting/G raphics Word Processing Fee Estimate - Kennydale Beach Park WSP.xlsx