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HomeMy WebLinkAboutContractAGREEMENT FOR ENVIRONMENTAL PROGRAMMING THIS AGREEMENT, dated for reference purposes only as July 22, 2022, is by and between the City of Renton (the "City"), a Washington municipal corporation, and Environmental Science Center ("Consultant"), not-for-profit organization. The City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1.Scope of Work: Consultant agrees to provide free interactive, outdoor educational programming regarding water quality, wildlife and natural areas for all ages, from toddlers to seniors, as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2.Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3.Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than December 30, 2023. 4.Compensation: A.Amount. No monetary compensation shall be paid to Consultant for Work provided pursuant to this Agreement. Consideration to the Consultant is provided in the form of use of the City's facilities as specified in Exhibit A. B.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. C.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of hecurrent fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. CAG-22-253 5.Termination: A.The City reserves the right to terminate this Agreement at any time, with cause by giving ten (10) calendar days' notice to the Consultant in writing, or without cause by giving sixty (60) calendar days' notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B.This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6.Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7.Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide accessto and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. PAGE2oF9 8.Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9.Independent Contractor Relationship: A.The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B.The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. PAGE 3 OF 9 10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate ... ) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11.Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12.City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https :ljwww.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https :// dor. wa .gov/doing-business/register-my-business PAGE40F9 13.Insurance: Consultant shall secure and maintain: A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B.In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C.Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City, beyond normal commutes. E.Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City's insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F.Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G.Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14.Delays: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. PAGE 5 OF 9 16.Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. City of Renton Carrie Nass 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6624 cnass@rentonwa.gov Consultant Joanna Stodde 126 SW 148th ST Suite #Cl00-90 Burien, WA 98166 Phone: (206) 248-4266 joanna@environmentalsciencecenter.org 17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A.Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B.The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.If the Consultant fails to comply with any of this Agreement's non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D.The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the PAGE60F9 project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18.Miscellaneous: The parties hereby acknowledge: A.The City is not responsible to train or provide training for Consultant. B.Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C.Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D.In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F.Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G.Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19.Other Provisions: A.Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B.General Administration and Management. The City's project manager is Carrie Nass, Recreation Division Director. In providing Work, Consultant shall coordinate with the City's contract manager or his/her designee. C.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D.Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to PAGE70F9 this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H.Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J.Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the PAGE 8 OF 9 Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONCONSULTANTBy:%E1By:_____________KellyBeymerJoannaStoddenParksandRecreationAdministratorExecutiveDirector____________________7(.Z5(LLDateDateApprovedastoLegalFormBy:____________________________AlexTuttleSeniorAssistantCityAttorneyContractTemplateUpdated5/21/202;0PAGE9OF9(approved via email from Alex Tuttle on 7/22/2022) EXHIBIT A Facility Space Use: As part of this agreement, Environmental Science Center will have access to and temporary use of office spaces, shared common spaces, and storage at the Liberty Park Building (located at 1101 Bronson Way N. St, Renton, WA 98057) for staff, program supplies and to provide in-person environmental programming for the community. See Exhibit B for a map of the Liberty Park Building, and the areas that Environmental Science Center will use for office space, storage and shared spaces. Designated Hours: beginning on September 1, 2022, during the following designated hours only: Monday to Saturday, 8:00 AM to 9:00 PM. City of Renton Recreation Division staff will also utilize the Liberty Park Building for office space and community programming, as needed and to be determined. Environmental Science Center will also have use of the Renton Community and Senior Activity Center for programming and meetings, as needed and discussed and planned with Recreation Division staff. Conditions of Use of Office: ESC will provide and utilize their own computers and will be responsible for keeping their space in a clean, orderly condition. Keys and security code for the building will be distributed to necessary parties by Recreation Division staff. Under no circumstances will use of the building outside of the designated hours be permitted. If the City elects to terminate this agreement, Consultant agrees to return all keys and other City property to City employees and cease all occupation and/or use of the facility prior to the date of termination. It is expected that all programs will be free/no-cost for community members. The City will reassess and review this agreement approximately three to six months prior to end of the contract. Community Programs: ESC will utilize Liberty Park building and surrounding outdoor spaces along the Cedar River to provide free community programs. In addition to the programs listed in the table below, ESC will provide weekly after school programming for STREAM Team with two different age groups of students in the Liberty Park building and outdoor areas along the Cedar River. Salmon Heroes school program with Renton School District will start at Liberty Park Building and use outdoor river access. Occasionally, ESC staff will host Board Meetings, meetings with Renton Teachers, Science Coordinators, community partners, and donors. ESC will work closely with Renton staff to create a shared calendar to schedule the large meeting room area in the Liberty ark Building. If additional environmental programming is requested beyond the programming listed, ESC and the City of Renton will agree on a cost structure and develop a separate Recreation Division Instructor Services Agreement. Environmental Science Center & City of Renton -Waterworks Grant Scope of Work -2022-2023 Program Description Grant Deliverables Timeframe Renton Senior Center Programs: 3 seasonal water quality field trips/year 20-30 *June 2022-Water Quality and Renton Seniors will learn more about the participants per session (attendance limited Macroinvertebrate Testing biodiversity of the Cedar River and actions they based on current city and state COVID *October 2022-Salmon Field Trip fromcan take to protect our shared watershed restrictions) through salmon field trips and macroinvertebrate Liberty Park-Cedar River Weir-Belmondo analysis. Each program will include water quality Reach-Landsburg Dam lessons to better understand stormwater issues King County WTD funding acknowledged on ESC *November 2022-Salmon Presentation: and incorporate behavior change practices which website, any media/press, or other documents recap from field trip, final numbers through promote stewardship actions. created during the project the Weir, salmon dissection and rain garden filtration activity All program materials available in both English *June 2023-Water Quality and Macroinvertebrate Testingand Spanish. Additional translations will be available in Vietnamese, Chinese, *October 2023-Salmon Field Trip from Russian/U krain ia n Liberty Park-Cedar River Weir-Belmondo Reach-Landsburg Dam *November 2023-Salmon Presentation: recap from field trip, final numbers through the Weir, salmon dissection and rain garden filtration activity Family Water Quality Field Trip: Two 2-hour seasonal field trips per year, 20-30 *August 2022-Water Quality Field trip to the participants per lessons (attendance limited Ballard LocksAll ages learn more about watersheds and based on current city and state COVID stormwater management during water quality restrictions) field trips comparing water quality data collect at *October 2022-Salmon Festival at the Marythe Ballard Locks and the Cedar River. During the fall, participants will enjoy the salmon festival at Olson Farm the Mary Olson Farm. A partnership between the When Renton Youth Council resumes, youth will Muckleshoot Tribe, White River Valley Museum, be invited to attend and assist with field trips and ESC. Participants will observe spawning * August 2023-Water Quality Field trip to the salmon, collect water quality data, and learn Ballard Locks about our role in protecting salmon habitat. All program materials available in both English and Spanish. Additional translations will be available in Vietnamese, Chinese, *October 2023-Salmon Festival at the Mary Russian/Ukrainian Olson Farm Cedar River Cleanups: Two 2-hour spring clean-ups on the Cedar River. *April 2023 Restoration and Clean up event Participants will collect debris on the shoreline Attendance will be limited based on current city in partnership with the City of Renton's and trails of the Cedar River and participate in and state COVID restrictions, goal of 20-30 Earth Day event the earth day restoration work in partnership participants per program with the City of Renton. Trash will be weighed, recorded, and removed. ESC's naturalists will *April 2024 Restoration and Clean up event host hands-on stations to further engage King County WTD funding acknowledged on ESC in partnership with the City of Renton's participants in learning about their watershed website, any media/press, or other documents Earth Day event through displays, activities and watershed created during the project stewardship materials. When Renton Youth Council resumes regular All program materials available in both English meetings, youth will be invited to attend and assist with clean-up events and Spanish. Additional translations will be available in Vietnamese, Chinese, Russian/Ukrainian Family Backpack kits: Create 10 kits of materials for families to check *Saturday, June 4th 2023 Community members learn more about out watershed issues and stormwater management through backpack kits they can check out *Saturday, July 2nd, 2023 containing hands-on water quality exploration activities. Kits will include water quality stewardship tips *Saturday, August 5th, 2023 Kits will be available during the first Saturday of All program materials available in both English the month in the summer. Additional check-out days will be scheduled based on feedback from and Spanish. Additional translations will be participants and city staff available in Vietnamese, Chinese, Russian/Ukrainian Program Evaluation: Foundryl0 will create a logic model to analyze March 2022-June 2024 FoundrylO will coordinate with ESC staff to run a outcomes of these programs using the National Science Foundation Framework impact complete evaluation for all programs listed above categories Awareness/Knowledge/Understanding Final evaluation report will be created and engagement/interests, Attitude, Behaviors, and suggested program adjustments will be incorporated into future curriculum FoundrylO will bring in local BIPOC community groups to work with the evaluation process to help ensure cultural relevancy of the programs delivered □ I "TJ i� {-4 "T)r00 ::0 -u s;: z I en. ,,, iO 10z0 ,,r 0 0 ::0 -u s;: z -Shared use for �_!:::_!=: .. """.�=11 community programs& .·.:.� ·:·· lr-1�,i;:::;;::==ll.mtgs ��ITT Environmental UIDlrY PMII �IIIMtll't IUUOIO lffDIO• IINIDtL ---- l 8