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HomeMy WebLinkAboutContractGRANT BENEFICIARY AGREEMENT WITH BLACK RIVER TATTOO SMALL BUSINESS RESILIENCY REIMBURSEMENT GRANT FUND PROGRAM SECOND ROUND THIS AGREEMENT, dated for reference purposes only as August 15, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Black River Tattoo, LLC (“Beneficiary”), a Washington State Limited Liability Corporation and sets forth the terms and conditions under which the City will provide a grant to Beneficiary as a second round of awards under the Small Business Resiliency Grant Program (“Program”) authorized by the Renton City Council on September 20, 2021. The Program is funded through the Coronavirus Local Fiscal Recovery Fund (42 USC 803) (“CLFRF”) award to the City as authorized by the American Rescue Plan Act of 2021 (“ARPA”) (CLFRF and ARPA together “Fund”). The City and the Beneficiary are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. RECITALS: WHEREAS, beginning in March 2020, local, state, and federal jurisdictions, including the City of Renton, issued proclamations of emergency due to the public health impacts of the novel coronavirus and COVID-19 infections; and WHEREAS, the State of Washington issued a series of prohibitions and advisories to limit public gatherings and intermittent closures of non-essential businesses in order to limit the spread of COVID-19; and WHEREAS, many businesses experienced negative impacts to their in-person revenues; and WHEREAS, use of CLFRF monies are intended to be used to respond to a variety of needs arising from the COVID-19 public health crisis, including assistance to address negative economic impacts to small businesses; and WHEREAS, the City of Renton entered into an Interagency Agreement with the US Department of Treasury (“Interagency Agreement”) for $18,113,855.00 under the Fund for the period March 3, 2021 through December 31, 2024, attached hereto as Exhibit 1 and incorporated herein; and CAG-22-270 PAGE 2 OF 10 WHEREAS, on September 20, 2021, the City Council directed City administration to establish the City of Renton Small Business Resiliency Grant Fund Program (”Program”) to utilize Fund resources to support short-term economic stability via monetary grants to qualifying small businesses located within City limits that, as a class, qualify under applicable federal, state, and local criteria; and WHEREAS, the City issued twenty-nine (29) small business grants under the first round of awards of the Program; and WHEREAS, the City established a second round (“Round 2”) of the Program laying out eligibility criteria, and eliminating the requirement that the business be subject to the Washington state retail tax. . The City’s eligibility criteria for small businesses with less than $3 million in gross annual revenue are as follows: (1) the business is located in a building with a commercial storefront or office within the defined downtown area shown in Exhibit 2, attached and incorporated herein; (2) the business has a current City of Renton business license in good standing and obtained on or before March, 2020; (3) the business has no more than fifty (50) full time-equivalent employees, and fewer than three national or local locations; ; (4) the business has experienced a revenue loss attributable to COVID-19; (5) the business was not granted an award in the first round of the Program; and(6) the business is not owned, or partially owned, by managers, officers, directors or public officials associated with the City of Renton; and WHEREAS, the City made the application available to small businesses to seek funding under the Program Round 2, and Beneficiary applied. Program Round 2 Call for Application and Beneficiary’s Application are attached hereto as Exhibit 3 and Exhibit 4 respectively, and are incorporated herein; and WHEREAS, the City has reviewed the Application and determined that the Beneficiary is eligible for assistance under this Program Round 2 (1) the business is located in a building with a commercial storefront or office within the defined downtown area shown in Exhibit 2; (2) the business has a current City of Renton business license in good standing and obtained on or before March, 2020; (3) the business has no more than fifty (50) full time-equivalent employees, and fewer than three national or local locations; (4) the business experienced a revenue loss attributable to COVID-19; (5) the business was not granted an award in the first round of the Program; and (6) the business is not owned, or partially owned, by managers, officers, directors or public officials associated with the City of Renton. NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the Parties agree as follows: AGREEMENT PAGE 3 OF 10 1.Grant Amount. The total amount to be awarded to Beneficiary under the program is up to seven thousand five hundred dollars ($7,500.00) as a single, one-time reimbursement for eligible expenses. Except as specifically provided herein, the Beneficiary shall be solely responsible for payment of any taxes imposed as a result of this Agreement. a.Award Disbursement. i.Expenses. The award will be disbursed in a single payment based on actual eligible reimbursable expenses described in paragraph 2 of this Agreement, and occurring between March 3, 2021 and December 31, 2021 which is further described in paragraph 8 of this Agreement. ii.Reimbursement Request. Within 60 days of execution of this agreement, but in no case after September 30, 2022 Beneficiary shall submit a single reimbursement request in a format acceptable to the City (Exhibit 5) with supporting documentation including, but not limited to, invoices or reports demonstrating losses for which reimbursement is sought. Payment shall be made by CITY within thirty (30) calendar days after receipt and approval by the appropriate CITY representative of the invoice. iii.No waiver. Payment for any reimbursement shall not constitute a waiver by the City of any remedies it may have for any breach of this Agreement by the Beneficiary. iv.Tax implications. Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary. 2.Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be used to pay or reimburse eligible expenses as described in the Interagency Agreement (Exhibit 1) and in the “Program Call for Applications” (Exhibit 3) a.Eligible Expenses. Under the Fund, eligible expenses are those which support reimbursement of costs attributable to business interruptions due to the COVID-19 public health emergency including required closures, voluntary closures to promote physical distancing, or decreased customer demand and according to the SLFRF Guidance in effect at the time of the disbursement. Specifically, eligible expenses include: i.Payroll expenses; ii.Rental expense; iii. Utilities; iv.Machinery and equipment (e.g., HVAC upgrade); v.Equipment to advance technology used in response to COVID-19; vi.Personal Protective Equipment (PPE) and/or sanitation supplies, equipment and services to respond to COVID-19; vii.Temporary or permanent changes to business operations in response to COVID-19 closures or decreased customer demand; and viii.Marketing. PAGE 4 OF 10 b.Reimbursement Defined. “Reimbursement” means grant disbursement to Beneficiary upon receipt by the City of invoices and documentation demonstrating eligible expenses. c.No Duplication of Payment. No grant funds may be used to pay or reimburse costs for expenditures for which Beneficiary has received any other funding, whether state, federal or private in nature, for that same expense. d.Beneficiary Relationship. Beneficiary agrees it is a beneficiary of the award, that is an entity for whom the grant project is undertaken in response to the national COVID-19 public health emergency (a local business that suffered business losses related to COVID-19 closures of decreased customer demand). Beneficiary agrees it is neither a subrecipient carrying out a purpose of the federal award, nor a contractor for which it is providing goods and services to create a procurement relationship with the City under this disbursement. 3.Beneficiary Responsibilities. a.Federal Compliance. Beneficiary understands and agrees that funds provided under this Agreement may only be used in compliance with section 603(c) of the Social Security Act (“the Act”), as added by section 9901 of the American Rescue Plan Act (“ARPA”), the U.S. Department of Treasury’s (“Treasury’s”) regulations implementing that section, guidance issued by Treasury regarding the foregoing, and any other applicable federal provisions, including those described in the Interagency Agreement (Exhibit 1). b.False Statement. The Beneficiary understands and acknowledges that providing false information in the Application or on any documents submitted to the City or its designees as part of the Beneficiary’s participation in the Program may constitute fraud, justify termination of this Agreement, trigger the Beneficiary’s obligation to return funds, and may be subject to civil and/or criminal penalties and/or sanctions. c.No Employee Relationship. The Beneficiary understands and acknowledges that neither the Beneficiary nor any officer, employee or agent of the Beneficiary shall be considered to be an employee of the City, nor entitled to any benefits accorded City employees, by virtue of the services provided under this Agreement. The City shall not be responsible for assuming the duties of an employer with respect to the Beneficiary or any employee of the Beneficiary. d.Non-discrimination. During the performance of this Agreement, the Company shall comply with all federal and state nondiscrimination laws, including but not limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal to comply with any nondiscrimination law,regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part. PAGE 5 OF 10 e.Debarment and Suspension Certification. Beneficiary, by signature to this Agreement, certifies that Beneficiary is not currently debarred, suspended, or proposed for debarment, by any Federal department or agency. Entities that are debarred, suspended, or proposed for debarment, by the U.S. Government are excluded from receiving federal funds and contracting with the City. Grantee, by signature to this Agreement, certifies that Grantee is not currently debarred, suspended, or proposed for debarment, by any Federal department or agency. Grantee also agrees that it will not enter into a subcontract with a person or entity that is debarred, suspended, or proposed for debarment. Grantee will notify the City if it, or a subcontractor, is debarred, suspended, or proposed for debarment, by any Federal department or agency. Debarment status may be verified at https://www.sam.gov/. i.Debarment: As used in this Agreement means that an entity has been excluded from participating in transactions with the US government (2 CFR 180.925) ii.Suspension: As used in this Agreement means that an entity has been temporarily prohibited from participating in transactions with the US government pending completion of an investigation. (2 CFR 180.1015) f.If the Beneficiary is a sole proprietorship or if this Agreement is with an individual, the Beneficiary agrees to notify the City and complete any required form if the Beneficiary retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Beneficiary’s failure to do so. 4.Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jessie Kotarski Economic Development Manager 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7271 Email: jkotarski@rentonwa.gov BENEFICIARY Justin Carey Black River Tattoo LLC 708 S 3rd St Renton, WA 98057 Phone: (206) 354-8121 Email: justincarey75@gmail.com 5.Records: Maintenance, Access, Disclosure. PAGE 6 OF 10 a. Beneficiary shall maintain all records and accounts with respect to all matters covered by this Agreement, including personnel, property, financial, and programmatic records and documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. b.These records shall be maintained for as long as may be required by applicable Washington State records retention laws, but in any case for a period of six (6) years after all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Agreement. c.If any litigation, claim or audit is started before the expiration of the six (6) year period provided in Section 4(b) above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. a.The City, the Treasury Office of Inspector General, and the Government Accountability Office, or their authorized representatives, shall have the right of access to records (electronic and otherwise) of Beneficiary in order to conduct audits or other investigations. b.Beneficiary acknowledges that records may be subject to disclosure under the Public Records Act, Ch. 42.56 RCW. i.To the full extent the City determines necessary to comply with the Washington State Public Records Act, Beneficiary shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. ii.In the event Beneficiary believes said records need to be protected from disclosure, it may, at Beneficiary’s own expense, seek judicial protection. Beneficiary shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Beneficiary has responsive records and for which Beneficiary has withheld records or information contained therein, or not provided them to the City in a timely manner. iii. Beneficiary shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 6.Publications. Any publications produced with funds from this Agreement must display the following language: “This project is being supported, in whole or in part, by state and local fiscal recovery funds awarded to the City of Renton, Washington by the U.S. Department of the Treasury.” PAGE 7 OF 10 7.Disclaimer by the City and United States. a.The City expressly disclaims any and all responsibility or liability to Beneficiary or third persons for the actions of Beneficiary or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this Agreement or any other losses resulting in any way from the performance of the Agreement, or any subcontract thereto. This Agreement does not in any way establish an agency relationship between or among the United States, the City, and/or Beneficiary. b.The United States has expressly disclaimed any and all responsibility or liability to the City or third persons for the actions of the City or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of the award of Federal funds to the City under section 603(c) of the Act, or any contract or subcontract under such award. 8.False Statements. Beneficiary understands that making false statements or claims in connection with this Agreement may be a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal or City awards or contracts, and/or any other remedy available by law. 9.Time Period and Expenses incurred in Excess of Program Award Funds. a. Beneficiary acknowledges that any expenses incurred in excess of Program Award Funds are the Beneficiary’s sole responsibility and will not be paid by the City. b.All funds remain subject to statutory requirements that such funds must be used for costs incurred by Beneficiary during the period that began on March 3, 2021 and ended on December 31, 2021, and that award funds for the financial obligations incurred by December 31, 2021 must be submitted to the City for reimbursement no later than sixty (60) days from the date of execution of this Agreement. 10.Repayment of Funds. If any funds provided to Beneficiary were used in a manner that is not consistent or allowable as outlined in this Agreement or in the Federal Terms, Beneficiary shall return funds to City in the amount determined to be ineligible. Beneficiary further agrees that it is financially responsible for and will repay the City any and all indicated amounts following an audit exception which occurs due to Beneficiary’s failure, for any reason, to comply with the terms of this Agreement. This duty to repay the City shall not be diminished or extinguished by the termination of the Agreement. 11.Termination. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Beneficiary in writing. In the PAGE 8 OF 10 event of such termination or suspension, any unspent grant proceeds shall be immediately returned to the City. 12.Conflict of Interest. a. Beneficiary designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the Program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the Program, are barred from any interest, direct or indirect, in any grant or proceeds of the Program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. b.The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Beneficiary shall not give a gift of any kind to City employees or officials. Beneficiary also confirms that Beneficiary does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Beneficiary, negotiating or administering this Agreement, or evaluating the Beneficiary’s performance of the Work. 13.Interagency Agreement Amendments. The Parties acknowledge that Treasury or other agencies may request changes to the Fund or the provisions of the Interagency Agreement. Any changes or revisions to the Fund or the Interagency Agreement terms and conditions that are applicable to this Agreement shall be incorporated by amendment of this Agreement, following written notice by City to the Beneficiary. 14.Waiver/Conflict of Terms. a.Any waiver by the Beneficiary or the City of the breach of any provision of this Agreement by the other party will not operate, or be construed, as a waiver of any subsequent breach by either party or prevent either party from thereafter enforcing any such provisions. b.In the event of any inconsistencies between Beneficiary proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Beneficiary prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. PAGE 9 OF 10 15. Modification. This Agreement may only be amended by written agreement signed by both Parties. 16. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement that can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Agreement are declared severable. 17. Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King City Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King City, Washington, or its replacement or successor or the U.S. District Court for the Western District of Washington. Beneficiary hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Beneficiary is a foreign corporation not registered with the State of Washington. 18. Indemnification. To the maximum extent permitted by law, Beneficiary shall, at its cost and expense, protect, defend, indemnify, and hold harmless the City, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Beneficiary, its directors, officers, employees, or agents, relating in any way to Beneficiary’s performance or non-performance under the Agreement. Beneficiary agrees that its obligations under this paragraph extend to any demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its employees or agents. For this purpose, Beneficiary, by mutual negotiation, hereby waives, as respects the City only, any immunity that would otherwise be available against such claims under any industrial insurance act, including Title 51 RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. These indemnification obligations shall survive the termination of the Agreement. 19. Complete Agreement. This Agreement sets forth the complete expression of the agreement between the Parties, and any oral representations or understandings not incorporated herein are excluded. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. [SIGNATURE PAGE TO FOLLOW] PAGE 10 OF 10 CITY OF RENTON By:_____________________________ BENEFICIARY By:____________________________ C.E. “Chip” Vincent Administrator, Community & Economic Development Dept. Justin Carey Owner _____________________________ Date _____________________________ Date Approved as to Legal Form By: __________________________ M. Patrice Kent Sr. Assistant City Attorney Exhibits 1 – Interagency Agreement Between City of Renton and US Department of Treasury 2 - Small Business Resiliency Grant Fund Program – Downtown Project Area Map 3– Small Business Resiliency Grant Fund Program – Call for Applications 4 – Small Business Resiliency Grant Fund Program – Beneficiary Application 5 – Small Business Resiliency Grant Fund Program –One-Time Reimbursement Form Grant Template: 07.11.2022 (through 10.15.2022) 8/15/2022 08/15/2022 Approved by Patrice Kent via 7/11/2022 email