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HomeMy WebLinkAboutTEP Online Application TipsheetParks and Recreation (425) 430-6700 Website: http://www.rentonwa.gov/specialeventplanning Email: eventpermits@rentonwa.gov Applying for a Temporary Event Permit Online Published : 12/1/2022 City of Renton will be utilizing permitting.rentonwa.gov for Temporary Event Permits. Site registration is required. From the Home Screen: Select Apply on the top Menu bar, then click All to see the full list of permit types available. Type Event in the search box or scroll to find the Temporary Event Permit application. Click Apply. Step 1: Permit Details In the Description field, enter a 1-2 sentence description of your event. (Required) Click Next. Step 2: Contacts Your contact information will auto populate as the Applicant. Please add a secondary Contact, someone the event permitting staff can contact in case the applicant is unavailable, by clicking the blue tile labelled Contact: then search for a contact by name or email address: If their information is not already in the system, click Enter Manually. Provide a name, email address, and contact phone number then click Submit. (Optional) You can also identify additional contacts associated with the application: To add an optional contact, select their role from the dropdown menu, then click the blue tile to add the contact. Click Next. Step 3: More Info Provide additional detailed information about your event. The items with a red asterisk (*) are required and must be filled in to continue the application. Event Name*: the title of your event Proposed Event Location*: Where do you propose to hold your event? Please include any desired facilities including restrooms or parking lots. Please note that, while we will make every effort to accommodate your event at the requested location, request submission is not a guarantee of site availability. Proposed Event Date(s)*: What dates to you propose for your event? Please include any days needed for setup and dismantling. If your event is only on one day, please enter the same day in all fields. Hours of Operation*: indicate times your event will be occurring, as well as times for setup and dismantling. Estimated number of attendees*: approximately how many people do you anticipate having on-site during your event? Previous dates and locations: If your event has been held before, please indicate where and when. Is this event intended to be annual?: Tick this box if you plan to hold your event again next year. Event Website: If your event has a website, social media page, or other online presence, please provide a link. Primary Contact Date of Birth*: Most events on City property will require a site reservation. Renton’s site reservation system requires a date of birth for the organizer to confirm they are 21 or older. Organization(s) putting on event*: The name(s) of the organization(s) putting on the event. Organization’s UBI: the 9-digit Washington State Unified Business Identifier (UBI) number, provided by the Washington State Department of Revenue. If you don’t have one, this can be left blank. Organization’s Business License Number: the 5-digit City of Renton business license number, provided by the City of Renton Tax and License division. If you don’t have one, this can be left blank. Is the Organization a non-profit?: Tick this box if the organization putting on the event is a government-recognized non- profit organization. Event Details (tick boxes): Select all tick boxes that correspond to features of your event. Please note: • Not all requests may be permitted at the proposed event location. • Some requests may result in additional requirements, permits, or fees. We will work with you during the permitting process to determine the feasibility and requirements of each feature. Event Detail (description): For each tick box selected, please describe in detail your event feature needs and/or how you plan to execute that feature. Other: If there are additional features that are important to your event, please describe them in this space. Emergency Plans*: Please provide details on how you plan to manage any emergencies that occur during your event. Parking Plans*: Please provide details on where event participants and staff should park their vehicles during the event. Click Next. Applying again next year? Click here for more information on how to save your information as a template. Step 4: Attachments A site plan is required at time of application. This drawing should include all the elements of your event in the proposed location in a .pdf or .jpg format. To attach your site plan, click the blue tile then browse to and select your file. To add an additional attachment, select the type of attachment from the drop-down menu, then click the blue tile, browse and select your file. Click Next. Step 5: Review and Submit The information that was added in the previous steps will be displayed for review. If you wish to revise or add information, please use the Back button located in the bottom left-hand corner. Click Submit. Congratulations! Your Temporary Event Permit application has been submitted. You will be redirected to the Permit Details page to receive additional information about the permit, including the Permit Number, Status, and progress. You will be contacted about your application within 7 business days. Questions? Please contact the Event Permitting team at (425) 430-6700 or by email at eventpermits@rentonwa.gov.