HomeMy WebLinkAboutContractInteragency Agreement with
City of Renton, WA
through
Washington State Department of Commerce
Local Government Division
Growth Management Services
For
Early Implementation Climate Planning Grant
Start date: July 1, 2022
CAG-22-373
ii
TABLE OF CONTENTS
Special Terms and Conditions
1.Authority…………………………………………………………………………………..1
2.Contract Management ........................................................................................... 1
3.Compensation ........................................................................................................ 1
4.Expenses…………………………………………………………………………………1
5.Billing Procedures and Payment ............................................................................ 1
6.Insurance…………………………………………………………………………………2
7.Subcontractor Data Collection ............................................................................... 2
8.Fraud and Other Loss Reporting……………………………………………………… 2
9.Order of Precedence .............................................................................................. 2
General Terms and Conditions
1.Definitions .............................................................................................................. 3
2.All Writings Contained Herein ................................................................................ 3
3. Amendments .......................................................................................................... 3
4.Assignment ............................................................................................................ 3
5.Confidentiality and Safeguarding of Information ................................................... 3
6. Copyright................................................................................................................ 4
7. Disputes ................................................................................................................. 4
8.Governing Law and Venue .................................................................................... 4
9. Indemnification ....................................................................................................... 5
10.Licensing, Accreditation and Registration ............................................................. 5
11.Recapture .............................................................................................................. 5
12.Records Maintenance ............................................................................................ 5
13. Savings .................................................................................................................. 5
14.Severability ............................................................................................................ 5
15.Subcontracting ....................................................................................................... 5
16.Survival .................................................................................................................. 6
17.Termination for Cause ........................................................................................... 6
18.Termination for Convenience ................................................................................ 6
19.Termination Procedures ........................................................................................ 6
20.Treatment of Assets ............................................................................................... 7
21. Waiver .................................................................................................................... 8
Attachment A, Scope of Work
Attachment B, Budget
FACE SHEET
iii
Contract Number: 23-63333-127
Washington State Department of Commerce
Local Government Division
Growth Management Services
Early Implementation Climate Planning Grant
1. Contractor 2. Contractor Doing Business As (optional)
City of Renton
1055 So Grady Way
Renton, WA 98057
n/a
3.Contractor Representative 4.COMMERCE Representative
Linda Knight
Sustainability & Solid Waste Manager
(425)430-7397
lknight@rentonwa.gov
Sarah Fox
Climate Program Manager
(360) 725-3114
Sarah.fox@commerce.wa.gov
PO Box 42525
1011 Plum St. SE
Olympia, WA 98504
5. Contract Amount 6.Funding Source 7. Start Date 8. End Date
$79,680 Federal: State: Other: N/A: July 1, 2022 June 30, 2023
9.Federal Funds (as applicable)
n/a
Federal Agency:
n/a
CFDA Number
n/a
10. Tax ID #11. SWV #12. UBI #13. UEI #
n/a 00112200-11 177-000-094 n/a
14. Contract Purpose
Develop and adopt a vehicle electrification action plan.
15.Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference: Attachment “A” – Scope of Work and Attachment “B” – Budget.
FOR CONTRACTOR FOR COMMERCE
Armondo Pavone, Mayor
Date
Attest:
Jason Seth, City Clerk
Approved as to form:
Cheryl L Beyer
Senior Assistant City Attorney
9-27-22 (2205)
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 08/22/2019.
APPROVAL ON FILE.
11-30-2022
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 1
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $79,680 for the performance of all things necessary for or
incidental to the performance of work under this Contract as set forth in the Scope of Work.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number 23-63333-
127. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any
single expenses in the amount of $50.00 or more in order to receive reimbursement.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification
of the end of fiscal year due date.
The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless
of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors.
5. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 2
6. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds
expended for work performed by subcontractors, including but not necessarily limited to minority-owned,
woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors
of any tier.
8. FRAUD AND OTHER LOSS REPORTING
Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A – Scope of Work
• Attachment B – Budget
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to
act on the Director’s behalf.
B. “COMMERCE” shall mean the Department of Commerce.
C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not limited
to, information that relates to a person’s name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. ”State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
“subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by
COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered “works for hire”
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor’s employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
Attachment A
Scope of Work
Tasks/
Deliverables
Description End Date
Action 1 Project Management
June 15, 2023
Step 1.1 Contract consultant(s) and hold project kick-off meeting to
finalize workplan and timeline
September 15, 2022
Step 1.2 Prepare monthly invoices and progress reports June 15, 2023
Deliverable 1.1 Project Kick-off Meeting: Kick-off meeting agenda,
meeting summary, and finalized workplan and timeline
September 30, 2022
Deliverable 1.2 Project Management: Monthly invoices and progress
reports submitted no more than monthly
June 30, 2023
Action 2 Current State Memo October 31, 2022
Step 2.1 Review completed greenhouse gas emissions inventory,
and scoping of proposed actions in the CES 2.0 related to
EV policy and investment
September 15, 2022
Step 2.2 Review documents, reports, and plans for current state of
relevant EV policies, programs, and efforts
October 15, 2022
Step 2.3 Gather examples of other local agency programs for EV
infrastructure and fleet (e.g., Seattle City Light, Puget
Sound Energy, Bellevue, Bainbridge Island, Seattle,
Edmonds, Sound Transit, etc.)
October 15, 2022
Step 2.4 Meetings with key City staff and partners to identify
current and proposed EV activities
October 21, 2022
Deliverable 2 Current State Memo: With summary of greenhouse gas
emissions analysis, proposed actions related to EV, and
relevant policies and programs to support EV
implementation
October 31, 2022
Action 3 Stakeholder & Community Engagement June 15, 2023
Step 3.1 Develop stakeholder and community engagement plan October 15, 2022
Step 3.2 Hold a minimum of three stakeholder and community
engagement activities.
May 1, 2023
Attachment A
• Activities will be used to gather key insight into EV
planning including EV inventory, code
development, and market analysis
• May include facilitation of workshops or focus
groups, 1.5-2 hours in length, in-person or virtual is
TBD.
• Proposed community stakeholders include:
Members of the CES 2.0 Community Advisory
Committee (comprised of representatives from City
Council, private businesses, community
organizations, and environmental organizations),
City of Renton employees (Community and
Economic Development and Public Works), City
Council, and the general public
• Produce engagement summaries for each event.
Deliverable 3.1 Stakeholder and Community Engagement Plan October 15, 2022
Deliverable 3.2 Stakeholder and Community Engagement Summary: A
summary of the participation and input from community
members and legislative bodies
June 15, 2021
Action 4 Data Gathering January 31, 2023
Step 4.1 Inventory and map EV infrastructure. Gather all existing
charging station locations, types/speeds of existing
charging stations, and other available data related to EV
infrastructure, including but not limited to infrastructure
needed to support charging stations by type
January 16, 2023
Step 4.2 Inventory municipal fleet. Gather all available data on
vehicle inventories, vehicle class (i.e., light, medium,
heavy duty), vehicle cycle, mileage, and age. Lists of
utility-side and customer-side infrastructure needs by
charging station type; brief description of assumptions
January 16, 2023
Deliverable 4.1 Summary of Existing EV Infrastructure: including publicly
available charging station locations, types, speed, and
current gaps
January 31, 2023
Deliverable 4.2
Summary of the City’s Fleet: including specific
recommendations or best practices to support phased
transition to EV (i.e., most efficient vehicles for
replacement)
January 31, 2023
Deliverable 4.3
List of utility-side and customer-side infrastructure needs
by charging station type; brief description of assumptions.
January 31, 2023
Action 5 Review of Existing Building & Development Codes &
Conduct City Owned Property Feasibility Analysis
March 1, 2023
Attachment A
Step 5.1 Scope existing Renton Municipal Code, including
provisions of parking code impacting station feasibility,
siting, and installation. Additional analysis may include
comparisons with other municipalities to review
progressive EV charging-related code language.
March 1, 2023
Step 5.2 Conduct initial feasibility analysis on all City owned
properties as potential charging station locations. City
owned properties can be identified as early action sites.
March 1, 2023
Deliverable 5 Summary of existing building and development codes and
feasibility analysis for City owned properties.
March 1, 2023
Action 6 Electric Vehicle Market Analysis April 1, 2023
Step 6.1 Review of current trends in technology, information from
industry organizations, including cost of charging stations
by type and infrastructure development
April 1, 2023
Deliverable 6 Electric Vehicle Market Assessment: Spreadsheet
summary of types and speeds of available charging stations
in the market today, based on what information the
manufacturers will provide as an estimate. Include
summary of cost information for charging stations and
infrastructure development.
April 1, 2023
Action 7 Coordination with Potential Charging Station Hosts April 1, 2023
Step 7.1 Generate a list of potential sites and interested parties
including public agencies, private businesses, and non-
profit tourism or economic development groups.
April 1, 2023
Deliverable 7 List of potential sites and interested parties with
engagement collateral for distribution to potential sites and
interested parties. This includes: education fact
sheet/FAQs; introductory email; presentation materials;
meeting/phone call participation; letter of interest; tracking
spreadsheet; and summary of findings.
April 1, 2023
Action 8 Plan Development & Adoption
June 15, 2023
Step 8.1 Staff meetings to review components of the EV plan to
incorporate into comprehensive plan.
April 15, 2023
Step 8.2 Prepare Recommendations
• Draft recommendations actions for EV program
development.
• Final recommendations for staff consideration
• Content integrated into elements of Comprehensive
Plan
June 15, 2023
Attachment A
• Summary of the planning process, methodology,
timeline, data collection
• Prepare draft ordinance for Council
Deliverable 8 Summary of the results undertaken with support of this
grant: plan recommendations for EV program
development, including recommended EV policy,
infrastructure investments, type and location.
June 15, 2023
Attachment B
Budget
Grant Objective: Commerce Funds
Deliverable 1.1 Project Kick-off Meeting $1,000
Deliverable 1.2 Project Management $0
Deliverable 2 Current State Memo $7,520
Deliverable 3.1 Stakeholder & Community Engagement Plan $800
Deliverable 3.2 Stakeholder & Community Engagement Summary $15,000
Deliverable 4.1 Summary of Existing EV Infrastructure $11,060
Deliverable 4.2 Summary of the City’s Fleet $8,800
Deliverable 4.3 List of utility-side and customer-side infrastructure needs $3,500
Deliverable 5 Summary of existing building and development codes and
feasibility analysis for City owned properties $10,000
Deliverable 6 Electric Vehicle Market Assessment $3,000
Deliverable 7 List of Potential Sites and Engagement Collateral $6,000
Deliverable 8 Electric Vehicle Plan $13,000
Total: $79,680