HomeMy WebLinkAboutContractAGREEMENT FOR ENGINEERING SERVICES FOR
CEDAR AVE SIDEWALK PROJECT CAG-19-335
THIS AGREEMENT, dated for reference purposes only as November 17, 2022, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Gray & Osborne, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective
as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2027.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $42,894.10, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
CAG-19-335
PAGE 2 OF 10
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
PAGE 3 OF 10
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
PAGE 4 OF 10
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
PAGE 5 OF 10
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
PAGE 6 OF 10
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F.Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Emily Logan, Project Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7224
elogan@rentonwa.gov
CONSULTANT
Gray & Osborne, Inc.
Tani Stafford, Project Manager
1130 Rainier Avenue South, Suite 300,
Seattle, WA, 98144
Phone: (206) 284-0860
tstafford@g-o.com
PAGE 7 OF 10
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
PAGE 8 OF 10
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City’s project manager is Emily Logan.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
PAGE 9 OF 10
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
PAGE 10 OF 10
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Michael B. Johnson
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 5/21/2021
11/17/2022
12/14/2022
Approved by Cheryl Beyer via 11/18/2022 email
G&O #PR225.11 Page 1 of 10
EXHIBIT A
SCOPE OF WORK
CITY OF RENTON
CEDAR AVE. SIDEWALK
PROJECT UNDERSTANDING
The City of Renton Transportation Systems Division (Agency) desires to retain
professional engineering services to prepare 100 percent design plans and estimates for
this project, in conformance with City of Renton requirements. The project includes
reconstruction of approximately 100 LF of curb, gutter and sidewalk along Cedar Avenue
South, fronting 601 Cedar Avenue South, terraced modular block walls, reconstruction of
cement concrete stairs and railings, a curb ramp and surface restoration. The scope of
work also includes topographic survey and existing right-of-way determination within the
project limits.
Project Area
601 Cedar Avenue South
G&O #PR225.11 Page 2 of 10
Plan View
The project includes topographic survey and right of way determination, maximum
extents feasible analysis and documentation, curb ramp design adjustment of castings to
grade, HMA patches along the new curb line, minor terraced modular block retaining
walls, reconstruction of cement concrete stairway and railing, traffic control and surface
restoration.
There is no FHWA funding associated with this project.
The following design criteria will be adhered to:
●City of Renton Municipal Code
●City of Renton Standard Details
●Public Right-of-Way Accessibility Guidelines (PROWAG), July 26, 2011
●WSDOT Design Manual, M 22-01, September 2022
G&O #PR225.11 Page 3 of 10
● WSDOT Standard Plans, September 2022
● WSDOT 2023 Standard Specifications
● Manual on Uniform Traffic Control Devices MUTCD, 2009 Edition
See the attached project Vicinity Maps.
SCOPE OF WORK
1. Project Management for the full design phase
2. Limited Surveying and Mapping
3. 30 Percent Design Plans
4. Legal Descriptions and Exhibits for Permanent Easement and Temporary
Construction Easement
5. 90 Percent Design Plans and Contract Provisions
6. Quality Assurance/Quality Control (QA/QC)
7. Bid Documents
8. Bid/Award Phase
Assumptions
● Time is a material consideration in the performance of all work by the
Consultant under this Agreement. The Consultant shall complete its work
and services within its control to meet the agreed-upon schedule. The
Consultant shall provide the Agency monthly updates to the project
schedule that identify tasks and deliverables that require time extensions
due to reasonable and/or unforeseen circumstances. The Agency shall not
unreasonably withhold written acceptance of the time extension.
● Geotechnical Investigation is not included in the Scope of Work. The
Consultant shall rely on the geotechnical information provided by the
City.
● Right-of-way and construction easement acquisition is not included in the
Scope of Work. If required, it will be added via a supplemental
agreement.
● All deliverable formats indicated below shall be in software versions as
identified in the Tasks of the Agreement.
● The scope of work does not include environmental services. No SEPA is
required.
● No APS upgrades are required.
● No traffic modeling is included in this scope of work.
G&O #PR225.11 Page 4 of 10
● The Scope of Work does not include construction management or support.
The Agency may retain the services of the Consultant to supply
construction support and construction management under a supplemental
agreement.
● The Consultant staff will come to the Agency’s office for meetings or be
present via virtual meetings as needed to make design decisions.
● No cultural investigation is included in the scope of work.
● No stormwater analysis is included in the project. The wall drain may be
connected to the existing storm system on 6th Street South.
● No record of survey is required.
● No predesign report is included in the scope of work.
● Design Team:
The key members of the Gray & Osborne design team for this phase of the
project will include the following:
○ Brian Sourwine, P.E. – QA/QC
○ Tani Stafford, P.E. – Principal-in-Charge/Project Manager
○ Myron Basden, P.E. – Structural Engineer
○ Brian Bollen, P.E. – Civil Engineer
○ Stacey Birk – Technician/Reprographics
○ Rick Bond, P.L.S. – Professional Licensed Surveyor
○ Ron Albrecht – Survey Crew Chief
○ Brian Schulkin - Surveyor
○ Mark Nagel – CAD Technician
○ Zack Liebowitz – Surveyor
○ Michael Ballard – Engineer-In-Training
If for any reason there needs to be a change in the Gray & Osborne Design
Team, Gray & Osborne will obtain written permission from the Agency
before making the change. Gray & Osborne will present the Agency with
resumes for potential replacements of key team members to facilitate the
Agency’s decision on any changes to the key members of
Gray & Osborne’s Design Team.
G&O #PR225.11 Page 5 of 10
Task 1 – Project Management
Provide overall project management and oversight of the project by the
Principal-in-Charge.
A. Provide overall project management and oversight services to include:
1. Procure sufficient internal staff resources to dedicate to the project.
2. Prepare a project schedule in XLS format.
3. Manage project budget and schedule.
4. Provide monthly progress report spreadsheets and invoices.
B. Hold project coordination meetings between the Agency and the
Consultant.
Deliverables (Notice to Proceed (NTP) and Ongoing to 1 Year following NTP)
● Invoices/Reports
● Coordination Meeting Minutes
Assumptions
● A total of two meetings will be held between the Agency and the
Consultant during the project at the Agency’s office or present via virtual
meeting.
Task 2 – Survey and Mapping
Define the limits of the existing rights-of-way in the project area. Obtain vertical and
horizontal control necessary for design of the project, obtain pertinent topographical
information to include identifying existing and obvious utilities, and pertinent
topographical features to facilitate design of the project. Perform survey control for
referencing monuments. Coordinate with utilities for map requests and provide utility
locates. Request utility mapping and coordinate with utilities. The City will provide
coordinate with the property owner to allow access onto the private property for
topographic survey.
Subtask 2.1 – Right-of-Way Research
A. Acquire and utilize readily available records of survey, plat maps, assessor
maps, etc., from the County Courthouse (Auditor’s Office) along the
G&O #PR225.11 Page 6 of 10
project area for establishing the existing right-of-way on Cedar Avenue
South and on South 6th Street.
B. Perform survey control to tie in and reference monuments that will be
disturbed by the overlay work.
C. Prepare Washington State Department of Natural Resources (DNR)
monument preservation forms and file with DNR.
Subtask 2.2 – Utility Mapping
A. Provide written requests for all utility companies known to provide utility
service in the project area.
B. Review data provided by utility companies and incorporate into project
design as may be applicable.
C. Incorporate City provided record drawing data for sanitary sewer, water
and storm.
Subtask 2.3 – Topographic Survey
A. Establish vertical and horizontal control on the Agency’s adopted datum
for survey and mapping at a scale of not more than 1 inch equals 20 feet
(horizontal) and 1 inch equals 5 feet (vertical). Vertical control will be
suitable for establishing 2-foot contour intervals and to support the design
and construction included in this Scope of Work.
B. Acquire limited topographical survey of the project area. This includes:
1. Physical survey of edge of pavement, curb/gutter, landscaping,
sidewalk, wall, stairs, pathway, edge of house, eaves, mailbox,
pavement markings, utility structures, buildings, poles, signs,
pavement centerline, visually obvious utilities (including utility
poles, overhead lines, hydrants, catch basins with measure downs,
valves, etc.), utility paint locates, fences, major trees and
significant landscaping, driveway entrances, etc., in sufficient
detail to support an adequate level of design for sidewalk, wall and
stair reconstruction, associated drainage improvements.
2. The limits of the topographic survey include the full Cedar Avenue
South right of way fronting #601 and the full South 6th Street right
of way fronting #601, and within the #601 Cedar Avenue yard
between the house and the right of way on the east and north sides
of the house.
G&O #PR225.11 Page 7 of 10
Deliverables (NTP to 2 Months Post-NTP)
● Electronic base map in ACAD format and PDF. Base map will include a
base map showing existing topographic features, right-of-way, contour
lines at 2-foot contour intervals, channelization, paint locates, catch basin
rim elevation and measure downs, and a legend.
● Monument forms.
Assumptions
● No record of survey is required.
● No right-of-way plan is required. If a right-of-way plan is required it will
be added by a supplemental agreement.
● The Consultant will call for locates prior to the topographic survey.
Task 3 – 30 Percent Design
Prepare a 30 percent design and cost estimate for the project. Meet with Agency staff to
review the design.
A. Prepare a 30 percent design concept of the terraced walls, stairs, path,
curb, gutter, sidewalk and curb ramp at 1 inch equals 20 feet scale. The
concept plan will show the existing surface data (base map) and right-of-
way from the survey work and utility mapping.
B. Prepare a 30 percent cost estimate based on the 30 percent design.
Deliverables (2 Months Post-NTP to 3 Months Post-NTP)
● Concept plan and cost estimate in both PDF and ACAD file format
Task 4 – Legal Descriptions and Exhibits for Permanent Easement and Temporary
Construction Easement
A. Prepare legal descriptions and exhibits for one permanent easement and
one temporary construction easement.
1. Order title report for 601 Cedar Avenue South.
2. Prepare draft legal descriptions and exhibits for one permanent
easement and one temporary construction easement.
G&O #PR225.11 Page 8 of 10
3. Prepare final legal descriptions and exhibits for one permanent
easement and one temporary construction easement.
Assumptions
● Agency prepares and records the permanent easement.
● No boundary survey is required and no staking of property corners or
permanent easement is required.
Task 5 – 90 Percent PS&E
Prepare 90 percent design plans, specifications, and cost estimates for Agency review.
A. The Contract Provisions will incorporate the 2023 WSDOT Standard
Specifications and City of Renton Standards, City of Renton Standard
Details an WSDOT Standard Details.
B. The plans will include sawcut limits, site preparation/TESC plans,
curb/gutter and sidewalk and wall plan/profile sheet, curb ramp plan sheet,
landscape plans, traffic control plans, and project-specific details and
survey control.
C. Prepare the estimate based on the 90 percent design level quantities and
recent bid tab information for unit prices.
D. Review the 90 percent design with Agency staff.
Deliverables (4 Months Post-NTP to 5 Months Post-NTP)
● Up to 10 plan sheets will be included in the preliminary plan set including:
○ Cover and Vicinity Map (one sheet)
○ Legend and Sheet Index and General Notes (one sheet)
○ Site Preparation Plans (one sheet) showing Pavement and Concrete
Removals, Sawcutting, Clearing and Grubbing/TESC
○ Sidewalk and Wall Plan and Profile (one sheet)
○ Landscape Plan and Details (one sheet)
○ Typical Details for Stairs, Path, Walls and Railing (two sheets)
○ General Traffic Control Plans (non-site specific) (three sheets)
G&O #PR225.11 Page 9 of 10
Task 6 – Quality Assurance/Quality Control
A. Oversee one in-house QA/QC meeting at the Consultant’s office. The
meeting will include senior project staff, selected design team members,
and Agency staff (as desired). Meetings are to take place at the following
levels:
1. 30 Percent Design
B. Ensure incorporation of relevant recommendations and suggestions into
design resulting from QA/QC review.
Deliverables (Ongoing to 4 Months Post-NTP)
● Memo of Review Comments.
Task 7 – Prepare Bid Documents
Prepare final design plans, specifications, and cost estimates for use as bid documents
suitable for bidding, award, and construction of the project.
A. Prepare final bid/construction plans in Agency-approved format to
incorporate any revisions from the Agency.
B. Prepare final Contract Provisions. Incorporate any revisions from the
Agency.
C. Prepare final quantity takeoff and construction level construction cost
estimate.
Deliverables (5 Months Post-NTP to 5.5 Month Post-NTP)
● Signed Bid Documents (two hard copies, one PDF, one ACAD, and one
Word DOC file)
● Signed Engineer’s Estimate (one PDF and one XLS file)
Task 8 – Prepare Bid Documents
Assist the Agency with the bid and award phase.
A. Assist with preparation of addenda as needed.
B. Assist with bidder inquiry responses.
G&O #PR225.11 Page 10 of 10
C. Attend bid opening.
D. Assist with bid review as needed.
dĂƐŬ ĞƐĐƌŝƉƚŝŽŶ ŚƌƐ ŚƌƐ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ŚƌƐ Ψ ϭ WƌŽũĞĐƚDĂŶĂŐĞŵĞŶƚ ΨϬ͘ϬϬϳΨϰϱϲ͘ϳϱ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ Ψϰϱϲ͘ϳϱϳ͘ϬϮ ^ƵƌǀĞLJŝŶŐĂŶĚDĂƉƉŝŶŐ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬϴΨϯϬϰ͘ϬϬϴΨϰϯϴ͘ϬϬϰΨϭϴϬ͘ϬϬ ΨϬ͘ϬϬϭϬΨϰϭϬ͘ϬϬϭϬΨϯϱϱ͘ϬϬ Ψϭ͕ϲϴϳ͘ϬϬϰϬ͘Ϭϯ ϯϬWĞƌĐĞŶƚĞƐŝŐŶ ΨϬ͘ϬϬϯΨϭϵϱ͘ϳϱϮϰΨϭ͕Ϭϲϴ͘ϬϬϰΨϮϰϮ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬϭϮΨϯϵϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ Ψϭ͕ϴϵϱ͘ϳϱϰϯ͘Ϭϰ >ĞŐĂůĞƐĐƌŝƉƚŝŽŶƐĂŶĚ džŚŝďŝƚƐ ΨϬ͘ϬϬϭΨϲϱ͘Ϯϱ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬϴΨϰϯϴ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϱϬϯ͘Ϯϱϵ͘Ϭϱ ϵϬWĞƌĐĞŶƚW^Θ ΨϬ͘ϬϬϮϬΨϭ͕ϯϬϱ͘ϬϬϯϲΨϭ͕ϲϬϮ͘ϬϬϴΨϰϴϰ͘ϬϬϮϰΨϵϭϮ͘ϬϬϭΨϱϰ͘ϳϱ ΨϬ͘ϬϬϯϬΨϵϳϱ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ Ψϱ͕ϯϯϮ͘ϳϱϭϭϵ͘ϬϲYYϰΨϮϱϲ͘ϬϬϰΨϮϲϭ͘ϬϬϰΨϭϳϴ͘ϬϬϰΨϮϰϮ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ Ψϵϯϳ͘ϬϬϭϲ͘Ϭϳ ŝĚŽĐƵŵĞŶƚƐ ΨϬ͘ϬϬϴΨϱϮϮ͘ϬϬϭϲΨϳϭϮ͘ϬϬϮΨϭϮϭ͘ϬϬϴΨϯϬϰ͘ϬϬϭΨϱϰ͘ϳϱ ΨϬ͘ϬϬϭϲΨϱϮϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϮ͕Ϯϯϯ͘ϳϱϱϭ͘Ϭϴ ŝĚĂŶĚǁĂƌĚ ΨϬ͘ϬϬϰΨϮϲϭ͘ϬϬϮΨϴϵ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬϮΨϲϱ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ Ψϰϭϱ͘ϬϬϴ͘Ϭϵϰ ΨϮϱϲ͘ϬϬ ϰϳ Ψϯ͕Ϭϲϲ͘ϳϱ ϴϮ Ψϯ͕ϲϰϵ͘ϬϬ ϭϴ Ψϭ͕Ϭϴϵ͘ϬϬ ϰϬ Ψϭ͕ϱϮϬ͘ϬϬ ϭϴ Ψϵϴϱ͘ϱϬ ϰ ΨϭϴϬ͘ϬϬ ϲϬ Ψϭ͕ϵϱϬ͘ϬϬ ϭϬ ΨϰϭϬ͘ϬϬ ϭϬ Ψϯϱϱ͘ϬϬ Ψϭϯ͕ϰϲϭ͘Ϯϱ Ϯϵϯ͘ϬΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬ ΨϬ͘ϬϬϰ ΨϮϱϲ͘ϬϬ ϰϳ Ψϯ͕Ϭϲϲ͘ϳϱ ϴϮ Ψϯ͕ϲϰϵ͘ϬϬ ϭϴ Ψϭ͕Ϭϴϵ͘ϬϬ ϰϬ Ψϭ͕ϱϮϬ͘ϬϬ ϭϴ Ψϵϴϱ͘ϱϬ ϰ ΨϭϴϬ͘ϬϬ ϲϬ Ψϭ͕ϵϱϬ͘ϬϬ ϭϬ ΨϰϭϬ͘ϬϬ ϭϬ Ψϯϱϱ͘ϬϬ Ψϭϯ͕ϰϲϭ͘ϮϱŝƌĞĐƚ>ĂďŽƌΨϭϯ͕ϰϲϭ͘Ϯϱ&ĞĞ Ϭ͘ϯϬ Ψϰ͕Ϭϯϴ͘ϯϴKǀĞƌŚĞĂĚ ϭ͘ϴϰϰϵ ΨϮϰ͕ϴϯϰ͘ϲϲ džƉĞŶƐĞƐͲdŝƚůĞZĞƉŽƌƚĂŶĚDŝůĞĂŐĞΨϱϱϵ͘ϴϭ^ƵďĐŽŶƐƵůƚĂŶƚƐ dŽƚĂů ΨϰϮ͕ϴϵϰ͘ϭϬ džŚŝďŝƚͲWƌŝŵĞŽŶƐƵůƚĂŶƚŽŵƉƵƚĂƚŝŽŶƐŽŶƚƌĂĐƚ,ŽƵƌƐWƌŽũĞĐƚEĂŵĞ͗ƵĚŐĞƚ ƐƚŝŵĂƚĞŽŶƚƌĂĐƚdŽƚĂůƐZŽŶůďƌĞĐŚƚ^ƵƌǀĞLJŽƌΨϯϴ͘ϬϬ Ψϰϭ͘ϬϬΨϱϰ͘ϳϱDĂƌŬEĂŐĂů,ŽƵƌůLJdŽƚĂůƐΨϯϮ͘ϱϬ Ψϯϱ͘ϱϬΨϲϰ͘ϬϬ Ψϲϱ͘Ϯϱ Ψϰϰ͘ϱϬΨϰϱ͘ϬϬΨϲϬ͘ϱϬĂĐŬ>ŝĞďŽǁŝƚnjWƌŽĨ>ŝĐĞŶƐĞĚ^ƵƌǀĞLJŽƌ dĞĐŚŶŝĐŝĂŶ ^ƵƌǀĞLJŽƌ,ŽƵƌůLJ^ƵďƚŽƚĂůƐWƌŝŶĐŝƉĂůͬWD WƌŝŶĐŝƉĂůͬWD&ƵŶĐƚŝŽŶͬdŝƚůĞDŝĐŚĂĞůĂůůĂƌĚ ŵƉůŽLJĞĞZĂƚĞ ŵƉůŽLJĞĞ ƌŝĂŶ^ŽƵƌǁŝŶĞ dĂŶŝ^ƚĂĨĨŽƌĚƌŝĂŶŽůůĞŶ^ƚƌƵĐƚƵƌĂů ŶŐŝŶĞĞƌDLJƌŽŶĂƐĚĞŶĞĚĂƌǀĞ͘^ŝĚĞǁĂůŬŝǀŝů ŶŐƌ ŶŐŝŶĞĞƌŝŶdƌĂŝŶŝŶŐƌŝĂŶ^ĐŚƵůŬŝŶ^ƵƌǀĞLJŽƌZŝĐŬŽŶĚG&O #PR225.11Page 1 of 1
August 29, 2022
Gray & Osborne, Inc.
1130 Rainier Avenue South, #300
Seattle, WA 98144
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Melissa Drysdale:
20 Indirect Cost Rate (ICR) of 184.49% of direct labor (rate includes
0.15% Facilities Capital Cost of Money). This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject
to additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah